Item C06 C6
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
January 31, 2024
Agenda Item Number: C6
2023-1991
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Kevin Wilson
n/a
AGENDA ITEM WORDING: Report of monthly change orders for the month of December 2023,
reviewed by the County Administrator/Assistant County Administrator.
ITEM BACKGROUND:
There were four(4) change orders considered and approved by the County Administrator/Assistant
Administrator for the period beginning 12/01/2023 and ending 12/31/2023 for a total of$15,674.73.
There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION:
On September 9, 1998, Ordinance No 027-1998 was adopted in order to provide that the County
Administrator may approve separate, non-cumulative change orders for construction projects and
professional service contracts in amounts not to exceed $50,000 (as amended per Ordinance No. 024-
2015), or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report
of all change orders considered by the County Administrator.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Rpt Jan 202 .pdf
299
FINANCIAL IMPACT:
N/A
300
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ONRO O.. . .. /ENGI. Gl PROJECT MANAGEMENT
CONTRACT E ORDER.
PROJECT TITLE:
Bayshore Manor Buaildout for Supervisor of Elections CHANGE ORDER NO: 06
INITIATION DATE: 11/07/2023
CONTRACT DATE: 05117/2023
TO CONTRACTOR:
U L. Porter Constructors, Inc.
6574 Palmer Park Circle
Sarasota, Ft_ 34238
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price).... ................................ $ 846,747,00
Net change by previously authorized Change Orders...... —.......................................... $ (27,852.68)
The (Contract Sum)(Guaranteed Maximum Price) prior to this Change order was......, $ 818,894.32
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order................... $ 4,426.44
The new{Contract Sum)_(Cuaranteed Maximum Price)including this Change Order is. 823,320.76
The Contract Time Will be(increased) (decreased) (unchanged) by........................... 0 days
The date of Substantial Completion as of the date of this Change Order is .. .............. 11/19/2023
Detailed description of change order and justification:
Electric was added for additional mini-split AC added in S,OE office outlets added per SOE request,
added courtyard closet demolition and additional work required by Fire ,Marshal: Switched out now
storefront doors c lr'nders for CoreMax compatible cylinders,
Change order is.52%of on inal contract price.
Not valid until signed by Owner Engineer if applicable),and Co tr9c r
ENGINEER: 11/1512023
Rey olds Engineei g ervice,s, Inc, Date,
CONTRACTOR: S
D.t . ParterConstructors, Inc. Date
Digitally signed by Cary Knight
Cary Knight Date:2023.1 1.16 15:47:01
DEPARTMENT DIRECTOR: -05'00'
Cary Knight Date
Project Management
Digitally signed by Kevin G.Wilson,
P.E.
COUNTYIASSI ADMINISTRATOR: � Date:2023.11.29 16:37:19-05'00'
'STANT
Roman Gastesi Date
Kevin Wilson
302
Change Order Attachment per Ordinance No. 024-2015
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Additional and revised work identified after construction commencement.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project engineer approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
303
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AES is a 20+year International Brotherhood of Electrical Workers (IBEW) member and an IBEW Master Electrician. AES is
a State of Florida Certified Electrical Contractor(EC#13010585), State of Florida licensed Electrical Inspector
(BN#7599) and Electrical Plans Examiner(PX#4233). AES will provide a professional and workman like electrical
installation, service and working relationship.
AES GAURENTEES ALL WORK PERFORMED AND MATERIALS USED FOR ONE YEAR FOLLOWING THE DATE OF
COMPLETION
CO#4
BAY SHORE DATE 10/23/2023
Description of Work Scope and Required Operations:
All work and materials used to NEC, State and Monroe County Code Standards. All materials UL listed. AES will provide
the electrical installation of all work specified below
AES will provide the electrical rough-in and finishing to completion and satisfaction.
#1) POWER AND COMMUNICATION FOR MAIN OFFICE MINI-SPLIT
$900
#2) RECEPTION AREA ADDITIONAL OUTLETS
$780
#3) COURTYARD LIGHTING AND CONDUIT CLOSET DEMO
$920
#4) FIRE MARSHALL PUNCH LIST
$630
CHANGE ORDER TOTAL
LABOR, MATERIALS, MARK-UP AND TAX
$3,230.00
306
PROJECT EXCLUSIONS
*Any Existing Building Code Violations
*Unforeseen circumstances that require professional cleaning services that we no fault of AES
*Painting, patching or replacing of ceiling tiles, drywall, sheathing or any materials that are disturbed during installation
and placement by AES.
*Customer to provide any Ceiling Fan, Wall Fixture, Chandelier or and Decorative Lighting. (See material list for the
fixtures provided in the bid amount.
*Any and all permitting fees
*Any additions, deviations or changes to PLANS DATED FOR 05/02/23 will be billed on a time and material basis.
*Any Demo needed will be billed on a time and material basis.
*Any work to existing energy service or any service gear besides ground rods
{l pstl El ectni,S e lAAUw ix wwvuu ihxA cdt weak pV404 kd Un&Mk&-aik"p40V i deA ten,041C gtkM t0 UeaJ"tt W O Utf,e+
P4eiectce�v�{�leC
Authorized Acceptance Date nt Paolucci, Owner
307
MONROE COUMY/E LTG INEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Public Defender 16th Judicial Circuit—Key West Offices CHANGE ORDER NO: 11
INITIATION DATE: 11/7/2'023
CONTRACT DATE: 10/19/2022
TO CONTRACTOR:
D. L. Porter Constructors, Inc.
6574 Palmer Park Circle
Sarasota, FL 34238
The,Contract is changed as follows:
The original (Contract SLIM)(Guaranteed Maximum Price)........................ ............ $2,936,539,00
Net change by previously authorized Change Orders...--.......--.............. ......... $ 386,323.39
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was....... $ 3,322,862.39
The (Contract Sum)(Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order.......... ........ $ (2,463,30)
The new(Contract Sum)-(Guaranteed Maximum Price)including this Change Order is, $ 3,320,399.109
The Contract Time will be (increased) (decreased) (unchanged) by... ......... ............. 0 days
The date of Substantial Completion as of the date of this Change Order is ................. 12/23/2023
Detailed description of change order and justification:
Credit for County providing car chargers to be installed during construction. CO#3, approved 619123 for
$31,876.26, included installation of ChargePoint charger; County has since provided the preferred Blink
brand charging station as it is the selected County standard for E V charging stations.
Change order is-.08%of original contract price.
E 9-'
Not valid until signed by.Owner,Architect if applicable), and Contractor
12/7/23
[)avid Sday
ARCHITECT:
Be per Associ es Date
pKn
CONTRACTOR: 3
I).L.-Porte,r Date
Wendy Wendy Ag,i
Digit�lly ig—d by
D.t'2 2�'
DEPARTMENT DIRECTOR: on behalf Of Aguirre
Cary Knight Date
Project Management
Digitally signed by Kevin G.Wilson,P.E.
Date 2023.12.12 13 54 18-05'00'
COUNTY/ASSISTANT ADMINISTRATOR:
Roman Gastesi Date
Kevin Wilson
308
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Items were not know during design.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $100,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
309
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Florida Keys Electric, Inc.
sFLORIDAKEYS 905 Overseas Hwy.
ELECTRfC,fNC.
PRE @ ,IIY ELECTFJO LCONTRACTOR Key West, FL 33040
Project Address: Public Defender 16th Judicial Circuit COR:#01(III'leviised)
316 Simonton Street Contract Number:
Key West, FL 33040 Date Submitted: 10/12/23
Contractor: D.L. Porter Constructors
6574 Palmer Circle Park
Sarasota, FL 34238
The Change Order Reguest shall include the following:
Labor,tools,equipment and material for the installation of(1)owner furnished Blink Series 7 Plus EV
Charging Station. $ 23,880.30
Labor,tools,equipment,and material to install all branch circuitry and distributions of power using PVC
Conduit.
f" esf ' f� ';fd
d � f� fnJ Sffen dd.dC
Total Adjustment to Contract[$U.S.] $ 21,580.30
The project-duration shall be increased by a total number of Calendar Days [M-F] N/A
The above proposed COR shall be valid for thirty[15]days from the Date Submitted. For any circumstances arising, with which the
above outlined Scope Of Work and/or Equipment is delayed,Florida Keys Electric,Inc.shall not be held responsible for any damages,
fees,or penalties by the Contractor or Owner.
General Contractor: Sub-Contractor:
D.L. Porter Constructors Florida Keys Electric, Inc.
Raymond Vazquez
Title: Project Manager Title: President
Signature: Signature:
Date: Date:
311
MONROE CouNTYANGWEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
HI S BEACH RESTROOMIS REPLACEMENT CHANGE ORDER NO: 06
INITIATION DATE: 12/13/2023
CONTRACT DATE: 04/1912023
TO CONTRACTOR:
Barracuda Builders of Key West, Inic.
5601 3rdAvenue
Key West, FL 33040
The Contract is, changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price).............. ....... .......... $1,265,390,00
Net change by previously authorized Change Orders.. ............d.... $ 28,668.13
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was,-- $1,294,058.13
The (Contract.Sum) (Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order,-. I—d.......1 $ 7,663.79
The new (gontract Burn) (Guaranteed Maximum Price) including this Change Order is, $1,301,7211;.92
The Contract Time will be (increased) (decreased) (unchanged)�ed) by..—-—-—......... 0 days
The date of Substantial Completion as of the date of this Change Order is ............ 06/17/2024
Detailed description of change order and justification:
Change Order#3, 7/25/23, added port-o-lets to meet the usage, needs at Higgs Beach. In August an air-
conditioned restroom traiJler was purchased and put in place during the hotter weather, which exhausted
CO#3 funds. Port-o-lets are replacing the restroom trailer during the cooler weather,
,Change order is P.6% of odginal contract Do.ce.
9F
Not valid until signed by Owner, Architect if applicable), and C ntract
as
ARCHITECT:
Bender & Associates ts, P.A. Date
CONTRACTOR:
BarrAuda Builders of Key West, Inc. Date
Diq[Ay sqni,�,d by VVendy
Wendy Agwrfe
: 2
DEPARTMENT DIRECTOR: Aguirre Date �,,023 1 14 13 3 119
on behalf of Cary Knight Date
Project Management
Digitally signed by Kevin G.
Wilson,P.E.
COUNTY/ASSlSTANT ADMINISTRATOR: Date 2023.12.20 08 56 39-05'00'
Roman Gastesi Date
Kevin Wilson
312
Change Order Attachment per Ordinance No. 024-2015
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Contract calls for temporary restrooms to be provided; the Contractor provided 4.
CO#3, 7/25/23, added 3 porta pottys for a total of 7 with 2x weekly cleaning. The porta pottys
were replaced with a restroom trailer in August during the hotter weather, which incurred
significant monthly costs due to frequency of pumpouts and services. This CO replaces the restroom
trailer with porta pottys during the cooler weather for the remainder of the project; supported by Parks
and Beaches and Facilities Departments.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
313
BARIZAG(JDA 11111 IIrIrO 5601 31llil�la AIIIve. Key West, FL." IIIIIII ,
T�I 33040
I L D' E R State of Florida License CGC1521253
OF KEY WEST,INC. Office: (305) 396-7752
Fax: (305) 396-7832
COVER LETTER
To: Monroe County Project Management Date: December 4, 2023
Attn: Wendy Aguirre Proposal #: 7
Email: Aguirre-Wendy@monroecounty-fl.gov Project: Higgs Beach Restrooms
Phone: 305-292-4416 Additional Port-o-let Services
Wendy,
Please find attached our change order proposal for the additional costs for the port-ol-let services
needed at the Higgs Beach Restroom Replacement project. Please review these items and let us
know if there are any questions or comments at this time.
Respectfu I ly,
Bryan Wofsey
44"A 111 ` F4 u ,i G i, D7 i,l Ira
Barracuda Builders of Key West, Inc.
Proposal page 1 of 2 Higgs Beach Restroom Replacement-Port-o-let Services 314
CHANGE ORDER PROPOSAL
To: Monroe County Project Management Date: December 4, 2023
Attn: Wendy Aguirre Proposal #: 7
Email: Aguirre-Wendy@monroecounty-fl.gov Project: Higgs Beach Restroom
Phone: 305-292-4416 Additional Port-o-let Services
................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
gP.Iaunoiracuu a 11ufldeirs of Key West, ':IIII':uiic is pleased to quote the sum of $7,663,39 to provide all supervision,
labor, materials, tools, equipment, and cleanup for the above referenced project.
As per Monroe County Project Managements request; the following is a breakdown of the scope of work
included in this proposal:
Additional Port-o-let Services
................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Remaining Balance from Change Order #3 -$1,894.21
Additional Costs for Port-o-let Services
(3) Temporary Toilets for (8) 28 day Rentals (Not including Tax) $2,616.00
Extra (Twice Weekly) Service for (7) Toilets for (8) 28 day Rentals (Not Including Tax) $5,880.00
Sub-Total Port-o-let Services................................................................................... $8,496.00
5% General Contractor Markup (Not Including Tax)....................................................... $424.80
7.5% Sales Tax...................................................................................................... $637.20
Total Costs for Port-o-let Services............................................................................ $9,558.00
Net Costs for Port-o-let Services.............................................................. $7,663.79
Contract Time Extension: Above Scope of Work Will Not Effect Contract Time.
Acce ted b Authorized SI ner Y Y
BIII I,. DERS
OF K[tlY VK1,.1;.iW.
bate Date
................................................................................................................................................................................................. ..D.ate................................................................................................................................................................................................................................................
Barracuda Builders of Key West, Inc.
Proposal page 2 of 2 Higgs Beach Restroom Replacement-Port-o-let Services 315
s
Island Restrooms
Island Roman Suites PO Box 1197
Tavernier FL.33070
United States
Shipping ® Barracuda Builders
1000 Atlantic Blvd 1100 Simonton Street
1000 Atlantic Boulevard Key West FL.33040
Key West FL 33040 United States
United States
t. 305.396.7752
Quotation # S01838
Billing Period Start: Billing Period End:
12/08/2023
Quotation Date: Salesperson:
12/04/2023 08:12:05 Debi MacKown
DESCRIPTION QUANTITY UNIT PRICE PER TAXES AMOUNT
STANDARD PORTA POTTY RENTAL *6.000 UNIT(S) 109.00 28DAYS FLORIDA SALES TAX,KEY WEST $654.00
ADA TOILET 1.000 UNIT(S) 199.00 28DAYS FLORIDA SALES TAX,KEY WEST $199.00
ADA ACCESSIBLE PORTABLE TOILET
EXTRA SERVICE 7.000 UNIT(S) 105.001 28DAYSI FLORIDA SALES TAX,KEY WEST 1 $735.001
*4 porta pottys, I-x week cleaning provided by Contractor per contract. SUBTOTAL $1,588.00
COUnty pays for the additional 3 .Po:rta.Pottys and extra cleanings. -
TAXES $119.11
a ,
Tel:786-766-1067 Mail:service@islandrestrooms.com Web:http://www.islandrestrooms.com/
Thank you for your business!
92410 Overseas Highway Tavernier,Fl.33070
Page: 1/1 316
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CONTRACT CHANGE ORDER
PROJECT TITLE:
Public Defender 1 th Judicial Circuit—Key West Offices CHANGE ORDER NO.: 12
INITIATION DATE: 12/15/202
CONTRACT DATE: 10/1912022
TO CONTRACTOR,
D. L. Porter Constructors, Inc.
6574 Palmer Park Circle
Sarasota, FL 34238
The Contract is changed as follows:
The original (Contract Sum) Guaranteed Maximum Price) $2,936,539.00
Net change by previously authorized Change Orders........................ ....................... $ 383,860.09
The(Contract Sum) (Guaranteed Maximum Price) prior to this Change order was....,,. $ 3„320„399.09
The(Contract Sum) (Guaranteed Maximum, Price),will be (increased) (decreased)
(unchanged) by this Change Order......... ........ $ 6„047.80
The new(Contract Sum)_(Guaranteed Maximum Price) including this Change Order is. $ 3,326,446.89
The Contract Time will be(increased)(decreased) (urchanged) by........................... 14 days
The date of Substantial Completion as of the date of this Change Order is ................. 1/6/2024
Detailed description of change order and justification:
Public Defender has requested data,phone and panic buttons be added in the deposition rooms.
Substantial completion date moved from 1212312023 to 0110612024
Chan e order is.21% of on inal contract rice.
ar��
Not valid until signed by Owner Architect if ap
plicable), and Contractor �, ti, Y
ARCHITECT;
Ben r ssociat�e Date
CONTRACTOR:
D.L. Porter Date
Wendy Aguirre Igt 2y239;dbt W'yA
DEPARTMENT DIRECTOR; gli I,
On behalf of Date
Project Management
Digitally signed by Kevin G.Wilson,P.E.
Date:2023.1228 09:53:15-05'00'
COUNTY'/ASSISTANT ADMINISTRATOR:
Roman Gastesi Date
Kevin Wilson
318
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Items were not know during design.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $100,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
319
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Florida Keys Electric, Inc.
FLORIDA KEYS
BMW ,i ELECTR/C,INC 905 Overseas Hwy.
PREMIER ELECTRICAL CONTRACTOR Key West, FL 33040
Project Address: Public Defender 16th Judicial Circuit COR:#10
316 Simonton Street Contract Number:
Key West, FL 33040 Date Submitted: 12/11/23
Contractor: D.L. Porter Constructors
6574 Palmer Circle Park
Sarasota, FL 34238
The Change Order Request shall include the following:
• Install(6) new data drops in the deposition rooms-(3)for phones and(3)for data.
•Add(3)panic buttons-(1) in each room wired to access/alarm system. $ 5,646.88
•Core drill for 1 1/4"conduit in wall between legal assist and ceiling in deposition room.
Total Adjustment to Contract[$U.S.] $ 5,646.88
The project-duration shall be increased by a total number of Calendar Days [M-F] N/A
The above proposed COR shall be valid for thirty[15]days from the Date Submitted. For any circumstances arising, with which the
above outlined Scope Of Work and/or Equipment is delayed,Florida Keys Electric,Inc.shall not be held responsible for any damages,
fees,or penalties by the Contractor or Owner.
General Contractor: Sub-Contractor:
D.L. Porter Constructors Florida Keys Electric, Inc.
Raymond Vazquez
Title: Project Manager Title: President
Signature: Signature:
Date: Date:
321