Item D23 D23
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
January 31, 2024
Agenda Item Number: D23
2023-1959
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT:
No.
AGENDA ITEM WORDING: Approval to pay for tradeshow related expenses to vendors, including
exhibition and demonstration services. Participation in these tradeshows was approved by the TDC and
BOCC as part of the Marketing Plan.
ITEM BACKGROUND:
Participation in these tradeshows was approved by the TDC and BOCC as part of the Marketing Plan
and this item seeks additional approval to pay related expenditures as set forth below:
2024 Beneath the Sea $5,725
Northstar Travel Media, LLC $12,000
Unicomm, LLC $101,525
PREVIOUS RELEVANT BOCC ACTION:
The Board previously approved the TDC Marketing Plan which includes participation in these
tradeshows.
INSURANCE REQUIRED:
Yes
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
1328
Beneath the Sea 2024.pdf
NorthStar Agreement with Tinsley.pdf
Unicomm.pdf
FINANCIAL IMPACT:
Budgeted: Yes
Source of Funds: TDC (Sales and Marketing line item).
1329
Riearse R wl Conta &P ct ayment Trr:
2024 BENEATH THE SEA" EXHIBITOR APPLICATION & CONTRACT Beneath The Sea" Exhibits
9226 Sly Hill Road
wi"b "d a BENEATH THE SEA"45"'INTERNATIONAL CONSUMER OCEANS,DIVE,AND TRAVEL EXPO Ava,NY 13303
MARCH 23ft°,24TW,2024 Phone:914-664-4310
The Meadowlands Exposition Center 1 355 Plaza Drive I Secaucus,NJ 07094 Websit ;www3eneaththSea.US
(201) 3u0 YOUR
www.mecexpo.com E-mail. Contracts@BeneaththeSea.US;
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BOOTH SPACE ASSIGNMENT BECOMES FINAL ONLY UPON FULL PAYMENT WITH.SIGNED CONTRACT.
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DIRECTORY LISTING AND BOOTH SIGN (PLEASE PRINT) Terms and conditions: 5;
Company; '� f�� / •— The terms and conditions printed on page 2 shall constitute part of this
(�1 �rC� / contract and you,as the exhibitor,agree to abide and conform thereto,
Address: ® d �� Suite in witness whereof,you,as the applicant,have caused this contract to v
,5r IQ __ be signed by an authorized principal of your company. Execution of
City: /� 7— this contract signifies you and your company's full acceptance of these o
6'Z _ terms and conditions.
State; "0 Zip: Country:
:�U!i O��C1i�n 6 a.9ca6�9�1 P 4 o�ti:��rxi�hi 4.(O�f��iNB�d�� xPaTI+1 k�I�PG1�1 " k�Nir(i.?;
Phone; /,�",2�),�el Fax; ( ) print � �,r� DATE:
E-mail: "f,,. r f 9 �y g
�" 6� > "j a f l Signa -_.. _..a.__ ^t
Your] tern t e Address(UR : BOOTH PAYMENT'.'(~ r to Booth ricing for Date&Price)
I e �----
m'ifflflt Ct:'tlf'r4f`f 4 A df w1N i),)qr}IT _ No.of Standard Booths Ea.— @$1825= $
0d No.of Prime Corner Booths Ea.___�_._@$2125= $�.-
The unders gned(hereinafter called the"Ext2024
itor")hereby applies for Qq� d if 2 or more booths...............................-$
space at th BTS show scheduled March 22- and designates the Shared, sublet booth(with permission)add$800$_
following choices of booth locations in order of preference.This contract
shall be binding upon submission by the exhibitor. Final booth selection Payment by Wire Transfer:Add$25.............................$
will be made by BTS.Plea e indicate booth preference(s). Credit Card Payment add 3.75%
Y -------------
1 2. 3. 4.
R,d,f01 i 1 i'i i uP"f r:A non-re undable*323
sit of$806 per booth space t,f tPB�tlt�t.�G:>c�a'.............................................................$
must accompany this application by , ith a balance due in full Bak
,Ir x F"i u<ick:c af..............................................................
$_�_._
by 10/27/23 to receive the 2023 booth rate of$1725 standard or$2025 your 10'x 10'booth will consist of 8'high back drape,3'high side rails
premium corner.Applications and payments made after 6/30/23 and by with drape,2 chairs,and 1 booth sign. A decorator kit(additional furni-
10/27/23 require an $800 non-refundable deposit and will be charged ture, a-v,electric,drayage,etc.)will be provided by the service contrac-
the 2024 rates of$1825 standard and$2125 premium corner.Final pay-
ment by 12/31/23.All applications received after 10/27/23 require pay- tar SMG before Feb.1,2024 0. I Y rn n in f 1.
ment in full.A single deduction of$50 will be given for multiple booths CREDIT CARD INFO MATION
with the same company name.
Name on Card:
All payments must be paid in full and accompanied by this contract with
applicable check, wire transfer,ACH,or credit card number The Cancel- Statement Address:
lation Clause on page 2 of this contract is understood to be part of the —� -
contract,
Booth Sub-Letting,Sharing,or Re-Assigning will be permitted only with
the exhibit executive manager's approval,additional fee of$800 and State: _trip: _Country:
signed contract by all participants.
Four Exhibitor badges will be given for each booth space. Forms must Card#:
be submitted by February 1,2024. Badges will be delivered at the show. Exp.Date: Security Code: __
Additional or replacement badges can be purchased for$30 each.
Signature:
METHOD OF PAYMENT(Check One) 'fhew wM b6 a S,I":,fecr fcH roturncerd a hw,, ks r, [r.jr,([ed..Io„dil cards.
Checks drawn on a U.S,bank for U.S.dollars,made out to Beneath The Sea'. Mail to the address above in box
CREDITCARD -- 3.75%Transaction fees apply. _
ACH or Wire Transfer: the necessary information will be sent to you;a$25 fee applies to wire transfers,
(Describe your business for listing on our w : �ebsite r �
FOR BTS USE ONLY: BOOTH NUMBERS: DATE POSTED:
Beneath The Sea'is handicapped accessible.
1-3 If you require special aids or services please contact us at:(914)664-4310 9 A.M.-9 P.M.,EST.
12-5-23 `� 1330
2024 EXHIBIT SPACE RENTAL AGREEMENT TERMS AND CONDITIONS FOR EXHIBITORS
1.PAYMENT: 6.USE OF SPACE:
A minimum non-refundable deposit of $800 per booth must be BTS management reserves the right, should any rented exhibitor's
paid with this application by 10/27/23 after which, full payment is space remain unoccupied by 5:00 p.m.on load-in day of the show or
required. Any balance due after 12/31//23is subject toa$50 late pay- should any space be forfeited due to failure to make proper payment,
ment penalty. Any balance due after 2/1/24 constitutes forfeiture of to rent said spaceto any other exhibitor,or use said space in any other
booth space payment received. Any unoccupied booth space after manner. This clause shall not be construed as affecting the obli-
5 p.m.on load-in day,03/22/24 will be considered vacated unless a gation of the exhibitor to pay the full amount specified in his/her
late-arrival notice is received and approved by BTS exhibit manage- invoice for space rental.
ment.There will be a$25 charge for wire transfer,returned checks or Subletting or space-sharing:The exhibitor shall not assign,sublet,or
rejected credit card payments. apportion the whole or any part of the space assigned,or have repre-
2.CANCELLATION CLAUSE: sentative,equipment or materials from firms other than his/her own
Cancellations must be received in writing. It is acknowledged that in the exhibit space without prior written consent and payment of
BTS and the Exhibitorwill sustain certain losses in the event of cancel- premium fee of$800.
lation after space has been assigned.Therefore,the Exhibitor agrees 7.FIRE,SAFETY AND HEALTH REGULATIONS:
to pay the following amount as liquidation damages in the event the The exhibitor agrees to comply with local,city and state laws,ordi-
Exhibitor must cancel its space on or within the time period specified nances and regulations and the regulations of the exhibit hall and/or
below: BTS management covering fire,safety,health and all other matters.
TIME PERIOD LIQUIDATED DAMAGES All exhibit equipment and materials will be reasonably located
Cancellation on or before JUNE 30,2023 Refund(minus deposit) within the booth and protected by safety guards and devices where
Cancellation on or before Oct.27,2023 50% Refund(minus deposit) necessary. Only fireproof materials should be used in displays and all
Cancellation after October 27,2023 No Refund necessary fire precautions must be taken by exhibitor. No smoking
inside the exhibit hall.
3.OPERATION:
SUBJECT TO REMOVAL: Beneath The Sea, Inc.' reserves the right 8.LIABILITY EXCLUSION:
to refuse rental of space, cancel and/or evict any exhibitor where Show management will employ guards and will take reason-
the display of goods,services or operation of the booth or conduct is able precaution to safeguard the exhibitor's property. However,
deemed objectionable or otherwise not compatible with the general show management will not be liable for loss or damage to
character and/or its objectives. BTS will not be liable for refunding the property of the exhibitor or his/her representatives or
space and/or equipment except at its own discretion. employees from theft, fire, accident or any other cause beyond
Retail Sales with delivery at the show or at any site on the Harmon its control. Exhibitor agrees to save the exhibit hall owner,
Meadow campus of equipment used for scuba life support is not employees and BTS show management and/or their agents and
permitted. Such equipmentas tanks,regulators,rebreathers. Pickup employees free and harmless of and from all claim, demands,
at the buyer's retail store is recommended. damages and liability of whatsoever kind and character asserted by
any person or persons on account of any loss or damage to prop-
Taxes:Collection and Payment of any State or Local Sales Taxes is the erty or injury to or death of any persons occurring upon or about
responsibility of the exhibitor. NJ Tax Hotline:1-609-292-6400 the leased premises arising out of the use of the leased premises by
Booths shall be open and staffed during scheduled show hours. exhibitor.
Sales or promotion outside of the exhibitor's booth is not allowed. 9.INSURANCE:
Visual & audio levels must be operated as to not inconvenience The exhibitor must provide complete property damage, public
neighboring exhibitors. liability and personal injury insurance during the course of the show
Booth set-up must not block the view or interfere with neighboring including naming Beneath The Sea,Inc'asadditional named insured.
exhibitors without their approval. The exhibitor warrants that by signing this contract he has complied
specifically with the insurance requirements of this contract.
4.EXHIBIT DATES&HOURS:
Load—In: Friday.........March 22,2024: 8:00 am to 5:00 pm 10.LABOR:
All booths must be completely set up by Friday at 5:00 pm If union labor is required because of Meadowlands Exposition
Show: Saturday....March 23,2024: 9:00 am to 5:00 pm Center/SMG requirements,the exhibitor agrees to comply with the
Show: Sunday.......March 24,2024: 9:30 am to 4:30 pm union rules.
5.INSTALLATION&DISMANTLING: 11.INABILITY TO PERFORM:
Complete decorator information, including drayage, will In the event of war,fire,strike,government regulation,public
be provided by the services contractor SMG before Feb. catastrophe, act of God or the public enemy, or any other cause
1, 2024 and contingent upon receipt of full payment. beyond our control,or if the show or any part thereof is prevented
Dismantling may not begin until 4:30 pm Sunday March 24th unless BTS from being held or the exhibit space applied for herein becomes
management is notified in advance.. unavailable,Beneath the Sea shall not be liable to make any refunds
Decorator Services Contractor: SMG Exposition Services, whatsoever to the applicant
Fax(201)330-1586 Web site:www.SMGExpo.com
ExhibitorServices@mecexpo.com
Beneath The Sea,Inc°reserves the right to reject future show participation for non-compliance to these and any other show regulations.This contra(
when completed will be considered binding upon all parties only after full payment has been received.
BTS 2024 CONTRACT V4 PAGE 2 OF 2
1331
C14
AGREEMENT
NORTHSTAR
TRAVEL GROUP The Florida Keys 2024 NMG Print/Event Bundle
Send To Date 11/16/2023
Eric Gitlin Estimate# 15883
Underwood Martell d/b/a Tinsley
2000 South Dixie Highway
Suite 105B Expires 1/15/2024
Miami FL 33133
United States
PO# Sales Rep Memo
Shalise Demott
Summary Detail
The Florida Keys 2024 Event/Print Bundle
IPEC 2024 Event-January 21-23-Greenville,SC&Full Pa e ad w/matching advt-March/April 2024 Issue
Incentive Live 2024 Event-April 28-30-Las Ve as,NV&Pull Page Ad wftatchin�advt-Mag/june 2024 Issue
Destination Southeast 2024-August 17-20- Point Clear,Alabama &Full Page d w/matc in advt-September/October 2024
Issue
Events include registration,appointments, networking,education,event F&B(accommodations not included).
Print/Event Bundle Cost-$31,000
to be invoiced as follows: $19,000
$1 .000-Undenwood Martell c/o Tinsley-Erig Gitlin $ 900"
$13,000-The Florida Keys-Markham McGill 737
Subtotal $31,000.00
Tax Total $0.00
Total $31,000.00
AGREEMENT
NORTHSTAR
����IU�° TRAVEL GROUP The Florida Keys 2024 NMG Print/Event Bundle
I/We hereby confirm our order for the products specified above and agree to pa 1 the ap pro giate amounts according to the
billing schedule.I/we have read,understood and agree to comply full(with the erms and onditions governing this order
which can be viewed and downloaded at:https://www.northstartrave group.com/about-us/advertising-terms-and-conditions/
Customer Name 803085 Underwood Martell d/b/a Tinsley: Eric Gitlin
Title Vice President,Associate Media Director
From: jack@fla-keys.com
Sent: Wednesday, November 22, 2023 2:38 PM
To: 'Houlihan, Kathleen'; 'Giovanna Dente'; markham@fla-keys.com
Cc: Jack Meier- Florida Keys & Key West
Subject: RE: Northstar Travel Media, LLC: Invoice#50083810
No problem and thanks for the email H
A Jack Meier,Jr
Florida Keys and Key West
1201 White St Ste 102
Key West, Florida 33040
305-296-1552 Phone
305-296-0788 Fax
is ft--Le.ys--corn
.WWW,FLA KEYS.COM
From: Houlihan, Kathleen<KHoulihan@ntmllc.com>
Sent:Wednesday, November 22, 2023 12:32 PM
To: 'Giovanna De nte' <messages.3665862.6178870.f55 17 badf6 @ 3665862.e ma i 1.n etsu ite.co m>;jack@fla-keys.com;
markham@fla-keys.com
Subject: RE: Northstar Travel Media, LLC: Invoice#50083810
Jack,
I made a mistake on the internal alloctions and the Florida Keys should only be invoiced $12,000, not$13,000—please
disregard this invoice.
Giovanna will send a revised one on Tuesday as she is out of the office on Monday.
Thank you and Happy Thanksgiving!
Kathleen Houlihan
khoti
(Office)201-902-1943(Cell)201-456-5202
kii,, 1 0% P%"I"W"l I
ri%,ov % 14 1 P6%ri
1119 NORTHSTAR
mee,ti prigs grou p Your Multi-Platform Media
SUCCESSFUL JVIC,� INCENTIVE MEETING NEWS gr"Oup
m a m r w m r r momm
*mftTrayK Novd, TEMS NiC/ASIA 11
From:Giovanna Dente<g� nt n i1in,),lh:,corri>
Sent:Wednesday, November 22,2023 12:24 PM
To: MgEEIl2gj 12.2fla npgl
Cc: Houlihan, Kathleen
Subject: Northstar Travel Media, LLC: Invoice#50083810
II I
Greetings,
Please see the attached invoice, along with our payment instructions. an you!
Best Regards,
Giovanna Dente
Order Management& Billing Manager
Northstar Travel Media
301 to 17 North, Suite 1150
Rutherford, NJ 07070
P: 201.902.1950
N0 RIT H SITA R
t,q ',"For information on our privacy policy please click here:
(,),4_Q4..1,11A.D.
....................................................
-1 he information trainsrnitted in this conimunicatiori is intended only for the person or entity to wNdh it is addressed and may contain confidentiai
aind/w privileged information.Any review,retransmission,dissernination,copying or other use of,or taklnig of any action lin reliance aaprrrce®this
information,or any law t tfiereof,by persons or einfities other thain the interided recipient,is strlctiy prohliblted and rnay be.urdawful.if you received
this in error,please contact the sender irni-rwdiately and d6ete arid destroy this cornin'lUnication and all copres thereof,including all attachments,
2
cfl
1Z IN 0 R "r 111111111111�111111 S TA R
Northstar Travel Media 'T F11 A V E G R 0 U P
301 Route 17 North
Suite 1150
Rutherford NJ 07070 Advertiser
VAT Reg ID:791423228 The Florida Keys&Key West Tour...
ABN:85 199 563 390 1201 White Street
Suite 102 Invoice
Key West FL 33040
United States
Date 11/22/2023
Invoice# 50083817
Bill To Acct.No. 803085
Markham McGill Terms Net 30
The Florida Keys& Key West Due Date 12/22/2023
1201 White Street PO#
Suite 102 Currency USD
Key West FL 33040 Sales Rep Shalise Demott
United States
Comments:this invoice replaces 50083810
M IN
I ii ii ii IBM!ii g 1 mill'11,11,11,11'i'li,
The Florida Keys 2024 Event/Print Bundle$12,000
IF SENDING AWIRE PAYMENT, PLEASE E-MAIL REMITTANCE Total 12,000.00
TO NTMAR@NTMLLC.COM Amount Due $12,000.00
Wire To: Mail To:
Webster Bank, NA. NORTHSTAR Travel Media, LLC
Waterbury, CT P.O.Box 150414
Bank Routing NO.211170101 Dept No. 106086
ACCOUNT NO. 0010680366 Hartford, CT 06115-0414 USA
Please request international bank instructions if your
invoice is to be paid in foreign currency.
Northstar Travel Media Payment Instructions
ti
WIRE PAYMENTS
Webster Bank, N.A.
436 Slater Road
New Britain, CT 06053
BIC/SWIFT: WENAUS31
ABA/Routing Number: 211170101
Account Number: 0010680366
MAIL PAYMENTS
Northstar Travel Media, LLC
P.O. Box 150414
Dept No. 106086
Hartford, CT 06115-0414
-OR-
Northstar Travel Media, LLC
Attn: Accounts Receivable
301 Route 17 North, Suite 1150
Rutherford, NJ 07070
Branch Address
Webster Bank, NA
436 Slater Road
New Britain, CT 06053
Phone: 212-806-4541
Monroe County Tourist Development Council
Administrative Office
1201 White Street, Suite 102 — Key West, FL 33040
COVER LETTER
Date: December 21, 2023
From: Markham McGill
To: Julie Cuneo
Re: Unicomm (d.b.a.Travel &Adventure Shows)
Hello Julie:
Attached is the exhibitor reservation for seven winter consumer shows that the TDC sales staff will be in the field
attending from January to March.The total we committed to back in June 2023 was for$101,525. Please note that we
have already paid $25,000(check number 10126118)toward this amount from FY23 funds per the BOCC Resolution
(also attached).This would leave a balance of$76,525 for the year's shows with Unicomm.
I hope this helps to clarify things.
Thank you,
Markham McGill
Director of Sales
.I...IrP.p°.'....:.-II,azll: 1,a�.....K.p:'.'.°J.`a...��.....�p.,..y .p':.Qa.:�,
Official Destination Marketing Organization for Monroe County,FLA.
Office 305-296-1SS2
1201 White Street,Ste.102,Key West,FL 33040
1338
2024 OFFICIAL
ADVIENTUME EXHIBITOR RESERVATION
SHOW.
Florida Keys&Key West Markham McGill
Company Name-(For Billing) Company Contact/Title-(For Contract/Bitting Purposes Ontyl
Florida Keys&Key West
Exhibiting As:(Name as it Should Appear in Show Guide,ID Sign,ETC if Different than Company Name Above)
1201 White Street USA
Address Country
Key West, FL 33040
City/State Zip
305-296-1552 markham@fla-keys.com
Phone Email
fla-keys.com
Website
Show Operations Contact/Title:(Contact To Receive Exhibitor Kit,Show Setup Into&Important Show Updates)
F2] Check if same as billing contact
RATE:$4,295 per 10x1O,$42.95 sq/ft 0 Exhibit Space: All booths are 10'deep x 10'wide. Rental fee per 10'x 10'includes the follow-
ing:Carpet,Six Foot Skirted Table,Two Chairs,Wastebasket,Booth I.D.Sign,5 Exhibitor Badges.DOES NOT include electric,drayage,etc.
A—,..d 8,
Shaw MGMT.
CHICAGO 2024 1 January 13-14 #of I OX1 a's [ 3 x I 10'X10, I = $ 8, 985 2 Main,I LGBTQ
2 10,X10, 5190 2 Dive ..................
DENVER 2024 1 January 20-21 #of I OX1 a's [_1 x I ] = $ 1
4 1 0'x1 0' 12,180 3 Main,I LGBTQ
NEWYORK 2024 1 January 27-28 #of I 0x1 a's [_1 x I = $
LOS ANGELES 20241 February 3-4 #of I OX1 a's [ 2 1 x I 10,X10, = $ 6,390 2 Main
.................................
PHOENIX 2024 1 February 17-18 �1EWI N of I OX1 a's [_1 x I $ USD BOOTH
5 10,X10, 14,175
WASHINGTON D.C.2024 1 February24-25 0 of I 0x1 a's [_1 x I 1 = $ 2 Main,I LGBTQ 2 Dive
4 10,X10, 12,580 2 Main,2 Dive ....................
ATLANTA 2024 1 March 9-10 #of I 0x1 a's [_1 x I $
SF/BAY AREA 2024 1 March 16-17 #of I OX1 a's [_] x I 1 = $ USD BOOTH
2 10,X10, 6,390 2 Main
DALLAS 2024 1 March 23-24 #of I 0x1 a's [_1 x $
Standard Corner Charge: $395/per show. Mandatory[_1#of Shows x[$395 1=$
Preferred Area/Booth Placement- [i.e.Caribbean,Adventure,Asia,etc]
Location: Please name your top three competitors you DO NOT wish to be near:
Ask About Our Mutt!-Show,Multi-Booth Discounts
$65,890 (Note: Discount applicable to standard rate booths Ask About Our
10/0 TOTAL EXHIBIT SPACE COSTS: only and cannot be applied to re-sign rates or any Referral Program
other offers).
Page 1 of 4
Unicomm-EXH14/7/20231
TRAVEU.,,�i
Ali VENI URE Official Reservation for Exhibit Space/Sponsorship/Promotional Advertising
SHOW.
Review the Sponsorship and Promotional Opportunities Handbook for detailed descriptions.
ATL CHI DAL D.C. DEN LA NY PHX SIF
Travel Advisor Training Cost: 20,500 FO-1 M R [9 [9 [9 R Efl [a
Major Sponsor Cost: 19 191 19 9 19 I-EIJ 0 19 0
Supporting Sponsor Cost: U 1-01 [2 n 12 [9 [9 9fl [9
Contributing Sponsor Cost: E ff E E M D) [a
Presenting Sponsor Cost: [2 [90 FO-1 0 n [9d [9
LGBTQ Pavilion 10'xI0' Cost: 9 0 12
Dive Pavilion 10'x10' Cost: 0 [2 15 M Efl
IFIV011,111111111110111, T 0 TA L S P 0 N S 0 R S H I P C 0 S T S-. $20,500
1==='=' $1,295/Show ATL CHI DAL D.C. DEN LA NY PHX SF
Destination Theater Session 0 0 F0 0 0 Ed ED E3 El
Savvy Traveler Theater Session(1 per show) $2,500 a a a a a 0 a 0 a
Decal Branding Package Cost: $11,250 E3 0 ED E9 [2 0 E0 0 0
Home Page Web Banner $3,000 0 13 0 0 12 12 9 0 0
Inside Page Web Banner $1,750 0 ED 0 E3 0 0 0 0 0
Attraction Sponsor Call for Pricing
Deals/Special Highlight $1,000
in Consumer EmaiLs
Booth Traffic Bundle $3,750 13 U U 13 13 C0 0 0 13
Brand Builder Bundle $2,500 CE El ED a 11 0 a a FM
Lead Magnet Bundle $3,995 [A CO El 0 n IM 13 13 0
City Wide Bundle $12,500 a 0 a 0 a ED 11 11 a
Branded Attendee Bags Cat[for Pricing 0 fill [3 FU U 0 0 13 0
Company Logo/Link featured $1,750
in Current Attendee Email.(5 per show) 0 13 0 0 0 El El 0 El
Show Guide Cover Image w/Logo $9,500 0 CO 0 0 13 0 13 13 0
Slider Image on splash page w/Logo $5,500 0 0 13 0 E0 13 E3 0 0
Green Screen Photo Booth Sponsorship $9,495 M 0 0 0 0 0 0 0 E3
Video Board Ad $3,000 0 REI M 0 M 13 0 0 U
ENNEMM
Sponsor Press Room/Area $7,500 0 U 13 13 13 E3 0 10
Pitch Included to Media $1,750 0 0 0 0 0 13 13 0
Media Preview Inclusion(3 per show) $6,000 0 a a ED a 0 0 Ell El
TOTAL PROMOTIONAL COSTS: $15,135
ATL CHI DAL D.C. DEN LA NY PHX SIF
BACK PAGE $9,500 0 0 13 13 G 0 0 0 0
FULL PAGE $8,000 [3 F-01 CE 0 0 13 E3 13 0
HALF PAGE $4.500 13 U 0 0 E3 0 0 12 C9
QUARTER PAGE $3,000
TOTAL ADVERTISING COSTS:
O Page 2 of 4
Unicamm-EXH(4/27/20231
Ir-
Iq
vo
Ir-
T R AV E L Promote Your Destination to
ADVENTURE
SHOW. Travel Show Attendees
It
EXHIBIT SPACE $ 65,890
SPONSORSHIP PACKAGES + $ 20,500
PROMOTIONAL ITEMS + $ 15,135
SHOW GUIDE ADVERTISING + $ 0
TOTAL AMOUNT: s 101,525
[Ed Cultural,Performances:Showcase your original music and dance on the Global Beats Stage. Performances are limited so book
your time now.Send details along with contract.
Exhibitors Wilt Receive A,Form"To Subirrilt The Following PraimotionaL Offers SIX Weeks Out Per Event
-
•T&AS Door Prize Donation-From trips to gift baskets,donate a door prize to the Travel&Adventure Show and we will advertise
your company on the Entry Form,Website,Signage. Donate a Grand Prize(air&hotel)and you'll receive a Post-Show Attendee
Email Blast.
•Show Only Specials:Attendees come to the show to access discounts they can't get elsewhere.T&AS will promote your show
special on the website and in the show guide.
• Booth Giveaway-Draw attendees to your booth by holding a giveaway(anything from Trips to beach balls to Gift Cards).Tell us
special on the website and in the show guide.
YOU ASKED,WE LISTENED
One of the most common attendee requests is better visibility on regions represented at the shows.To address this issue,
we have created a new at-show directory that will list exhibitors according to their destinations in both our on-site Show
Guide that each attendee receives at registration,as well as online and on signage on the show floor.
Please take a minute or two to fill out the form below to help us better promote your brand to our audience.
COMPANY TYPE: REGION REPRESENTED:
Tourism Board/CVB/NTO North America
Tour Operator Asia
Travel Supplier Europe
Travel Product Middle East
Other Africa
Caribbean
[01 South America/Latin America
Australia/South Pacific
Travel Products
OR Lifestyle
Cruise
Dive/Waters ports
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Unicomm-EXH(4/18120231
1.Management and Exhibitor.The term"Management"as used herein shall define the personnel,its agents and event Disabilities Act.Wiring and decorating materials mustall conform to local codes and fire regulations.Exhibitor assumes the
partners,including but not limited to Unicomm,LLC acting on behalf of,or in concert with Management to produce this responsibility to ascertain that all such codes and Laws have been met,including issues related to facility services.Exhibitor
event.The term"Exhibitor"shall define the company and its personnel and agents electing to participate in the exposition. is solely responsible to obtain all necessary permits and tax forms,including submitting any taxes or fees required by Local,
Once Exhibitor has executed this agreement by means of a signature,all terms shall become binding. state or federal authorities.
L Exhibiting Companies and Products.Management reserves the right in its sale discretion to determine eligibility and 12.Postponement at Exposition.Ifforany reason Management determines that the location or dates ofan Exposition should
suitability fora product or company in its exposition,and may remove or relocate Exhibitors in its sole discretion on the basis be changed,no refund will be due to Exhibitor,and Management will assign to Exhibitor,in Lieu of the original space,such
of meeting or not meeting its eligibility,conformity and/or suitability standards Management reserves the right in its sole other space as Management deems appropriate,and Exhibitor agrees to use such space under the terms of this Agreement.
discretion to change the location of assigned space for an Exhibitor.Exhibitor shalt not assign or sublet its assigned space Management shalt not be financially Liable or otherwise obligated in the event that the Exposition is relocated or postponed.
and any attempt to do so shalt constitute avioLation of this Agreement and shall be void and of no force and effect.Exhibitor
may display or advertise only goods and services normatty manufactured or offered in the ordinary course of its business. 13.Concelfbithm or Tervidnation of the Exposition.In the event that the Exposition is unable to operate,in the sole
determination of Management,whether due to Acts of God,terrorism,war,illness,public safety,strike,civil commotion.
1 Exhibit Space Rut"and Contractor Services. Management shalt have the right to establish rules for the show and picketing,tire or stale of emergency,or by reason of any other occurrence not under the control of Management,or
the use of exhibit space covered by this Agreement,including but not limited to the rules in the Exhibitor Service Manuel. otherwise,Management may cancel,postpone or terminate the Exposition.In the event ol'such cancellation,postponement
Management shalt have full discretion and authority as to the placement of all decorations,signage and display items. or termination,the Exhibitor waives any and all claims the Exhibitor may have against Management for damages or
Management may require the replacement or redecorating of an item,display or booth and no costs shalt accrue to expenses and agrees to accept incomplete settlement and discharge of all claims,the Exhibitor's pro rata share of the total
management because of such necessity.Exhibitors are responsible to cover or fix all areas Management may consider amount paid by all Exhibitors,"eluding deposits,less all,costs and expenses incurred by Management in connection with
unsightly,at Exhibitor's expense.Should an Exhibitor be unfinished with installation as specified in the show rules, the exposition.
Management may take steps to finish said installation at the Exhibitor's expense.Should the Exhibitor fail to follow exposition
deadlines for installation in terms of occupying the agreed upon booth space,Management shall repossess said space and 14.Eiihibitar Cancellation or Nonpayment.Exhibitor Cancellation or Nonpayment.Exhibitor agrees that a reservation is
Exhibitor forfeits all claims to it and all monies paid,unless a pre-arranged,mutually agreed upon schedule by Exhibitor made at the time of execution of this agreement,whether or not accompanied by pending deposit,and it shall be regarded as
and Management is in piece.No Exhibitor shalt have the right to dismantle,unpack or waste a booth prior to the end of -lid and binding.Should Exhibitor decide to cancel after executing this Agreement,Exhibitor acknowledges that it is difficult
the official show hours Without the express mitten permission of Management in place.Management reserves the right to to assess the full Lost opportunity of Management to have provided space to others and the attendant expenses in doing so.
amend and enforce exposition regulations as it reasonably deems Proper to assure the success of the event Management As such,if a cancellation notice is received by Management the Exhibitor Is liable for 100%of payment and no reflunds of
has selected several"Authorized Contractors"and the use of their services by Exhibitors is highly encouraged, any payments,Is"or deposits will be made.Should Exhibitor fail to make timely payments as noted in this Agreement,
Management reserves the right to reassign the space to another Exhibitor.
4.Attendance.Management shalt have sole control over Attendance policies at all times.All Exhibitors agree to staff their
boothis!during exposition boom.Failure to do so may jeopardize any Exhibitors acceptance in future show. 15.Show Transfers.The Exhibitors may request in writing to transfer to another Travel&Adventure Show in the same
year as the contract period for the same booth size and price.If such a mitten request is received by Management 90 days
5.Enjoyment of Reasonable Business Environment Management reserves the right to restrict booth size,noise, or more prior to the event,Exhibitor may transfer any payments made or due to any other Travel&Adventure Show in the
characters,Lights,entertainment and methods of operation which it reasonably deems objectionable.Any behavior or same year as the contract period for the same booth size and price.It written transfer notice is received by Management
equipment which Management reasonably finds to detract from the general appearance and intention of the Exposition between 90-30 days of the Show date Exhibitor may transfer 50%of any payments made or due to any other Travel&
may be grounds for eviction.Neon fights,gas,signs,helium balloons,taping items on the facility walls or columns are Adventure Show in the same yearas the contract period for the same booth size and price.Any transfer requests received by
expressly prohibited.Exhibitors are encouraged to seek approval in advance of the showfmm Management for questionable Management within 30 days of the show date wit be considered an Exhibitor Cancellation and Exhibitor Is liable for 100%of
items so as to eliminate additional remove[costs an the behalf of the Exhibitor at the show.It the Exhibitor fails to comply the contracted amount and any payments wift be forfeited.
with respect to show rules and this Agreement,Management may retake possession of Exhibitor's assigned space after
Management notifies Exhibitor and allows a reasonable time to correct,notwithstanding Exhibitor's continued responsibility
16.Prohibited Conduct.The foLtoWng practices are not permitted;11 Use of disruptive audio equipment;21 Use of noisy
for all payments due. electrical or mechanical equipment;31 Wearing of unofficial badges or company name plates,except in addition to official
Event badge;41 Entry into another Exhibitors booth without permission of that Exhibitor;51 Photographing or examining
6.Fees and Deposifts.Exhibitor is responsible for timely payment of fees as noted on the front side of this agreement All another Exhibitor's booth without permission from that Exhibitor;61 Demonstrations or activities which create a fire,safety
payments and deposits are normfundabLe,Should exhibitor delaypayments,Management shalthave the rightto repassess or health hazard;71 Any action,practice or activity which violates any of the Management's Exhibitor/Sponsor display rules
any assigned space after notifying Exhibitor in writing of the intent to do so,and after Exhibitor's fai lure to cure such payment and regulations.Any display or conduct by Exhibitor that unnecessarily obstructs neighboring booths or interferes with
defeutt following its receipt of five(5)days'priorwitten notice of its default.In the event of default bythe Exhibitor beyond the free passage in the aisles will not be permitted.Management reserves the right to force re-arrangement or removal of
five 151 day cure period mentioned above,Exhibitor shall be Liable for the payments due,and shall be Liable for all casts and any exhibit which,in Management's opinion and sole but reasonable discretion,does not comply with this requirement or
expenses incurred by Management in the collection of such unpaid fees including,without[imitation,reasonable attorney's to remove arty personnel or exhibit for conduct which violates this requirement.Unethical conduct or infraction of rules by
fees and court costs. the Exhibitor will subject the Exhibitor to removal from the Center.The enforcement of these practices and the Terms and
7.Security.Management provides perimeter guard services during show hours as noted in the Exhibitor Service Manual Conditions,including without[imitation the removal of Exhibitor and ExhibitoCs exhibit from the Center and the Event.is
' within Management's sole but reasonable discretion.This determination shall be at the sole but reasonable discretion of
Security for all Exhibitor equipment,materials and personnel remains the responsibilityof the individual Exhibitor.Exhibit" Management.Exhibitor understands and agrees that no refund is due or shalt be made and further that no demand for
shall retain adequate coverage for theft,damage or any Loss.Exhibitors are encouraged to have guards and insurance at redress will be made by the Exhibitor under any circumstance.The above List of prohibited conduct is provided to highlight
their am expense. certain prohibited activities,and is neither inclusive nor intended to limit the scope or extent of prohibited activities.
B.Exposition Hoursand ExhibftmrAc*Mw,Management shall have the authority to set event hours,which may reasonably 17.Safety,Fire,Health and Facility.The Exhibitor assumes all responsibility for compliance with tout,city and state
change upon notice to the Exhibitors.Exhibitors agree not to schedule or conduct anyactivities which contrictwith exposition safety,fire and health ordinances covering installation and operation of equipment,preparing,making and serving of
hours,including but not Limited to:seminars,luncheons,receptions and hospitality suites.Exhibitor furniture,equipment food and beverage products.Exhibitor shall not use or permit flammable materials such as bunting,tissue paper,crepe
and distribution of Exhibitor literature and materials shall be limited to the confines of the Exhibitor booth space.Exhibitors paper,or other flammable items for decorations.Alt other materials used for decorative purposes must be flame-proofed
are required to wear officially issued name badges provided by show management, and approved by the Authority's Fire Department.In addition,Exhibitor shalt not,without the prior written consent of
9.Music 1.1consing.Exhibitors are solely responsible to obtain the necessary Licenses tar all,usage of music or video and Management,put up or operate any engine or motor or use oils,burning fluids,camphene,kerosene,naphtha,gasoline,or
all costs for such Licenses am the responsibility of the Exhibitor.Exhibitor may be prohibited from certain activities without anyother flammable chemical,for mechanical arany otherpurposes,orany agent otharlhan electricity forilluminating any
proof of required licenses. part of the Center.Subject to the foregoing,Exhibitor shot[restrict the use of Hazardous Materials to those kinds of materials
in small quantities that would be normally expected in conducting the activities.Such Hazardous Materials shall only be
10.11ablilty and Insurance.THE EXHIBITOR VOLUNTARILY ASSUMES ANY AND ALL RISKS AND HAZARDS,INCLUDING used in a safe and prudent manner,in full compliance with applicable local,city and state tam,rules,and ordinances,and
WITHOUT LIMITATION,PUBLIC HEALTH RISKS,PERSONAL INJURY,ILLNESS,OR OTHERWISE,AND HEREBY REIJEASE, Exhibitor shall take all necessary precautions to prevent releases of Hazardous Materials.Under no circumstances shall
INDEMNIFIES AND HOLD HARMLESS UNICOMM-TRAVEL&ADVENTURE SHOW MANAGEMENT,ITS CONTRACTED Exhibitor store,dispose,or permit storage or disposal of any Hazardous Materials at the Center.The Exhibitor assumes all
VENDORS AND VENUE OWNERS AND OPERATORS FROM AND AGAINST ANY AND ALL LOSSES,DAK46E5 AND responsibility for any facility and or contractor property damages that occur as a result of the Exhibitors activities,materials
EXPENSES INCLUDING,WITHOUT LIMITATION,REASONABLE A7TORNErS FEES AND COURT COSTS,WHETHER in the Exhibitor's booth,or by any employee or third-party vendor employed by the Exhibitor. Exhibitor shall be liable for
RELATED TO CONTRACTING OR SPREADING THE COVID-19 VIRUS OR ANY COMMUNICABLE DISEASE OR OTHERWISE, the payments resulting train such damages and shall be liable for all costs and expenses incurred by Management or it's
ARISING FROM PARTICIPATING AT THE TRAVEL&ADVENTURE SHOW.Further,except to the extent of their for either of designees in the collection of such unpaid fees including,without limitation,reasonable attorneys fees and court costs.
their)negligent or wrongful conduct,Management and/or the Exposition Facility,their agents and employees,shalt not be
responsible for any loss,theft,or damage to the property of the Exhibitor,his employees or representatives.Furthermore. 18.taftsuannexus.Management makes no representations or warranties as to the condition of the Exposition Facility,
except to the extent of their(or either of their)negligent or wrongful conduct Management and/or the Exposition Facility, Contractors or Subcontractors involved or the success of the Exhibitors efforts for which the exhibit space is to be used.
their agents and employees shall not be responsible for any damage,illness or injury to Exhibitor personnel,agents or This Agreement shall be governed as a whole in accordance with the taws of the State of Connecticut.Any actions arising
attendees.Exhibitor shall indemnify and hold harmless Management and the Exposition Facility from all Liability which out of enforcement of this Agreement must be initiated in the State of Connecticut This Agreement and these"Terms and
might ensue train any mum whatsoever,excepting only their/or any of their negligent or wrongful conduct,including Conditions"represent the sole and entire agreement between Management and the Exhibitor,and it supersedes all prior
attorneys fees.Exhibitor agrees to maintain adequate insurance to fully protect Management,its co-sponsors,contractors agreements and discussions.Show management does not offer exclusivity for any product or service,nor does it guarantee
and Exposition Facility train any and all claims which may arise in connection with the installation,operation and dismantling that exhibitors will not be placed in proxim ity to com petitors.Corner space requests are not guaranteed.-Corner-means at
of the Exhibitor's display.This includes claims under Workers Compensation Act.Exhibitor wilt be required to pay for any least one side of a Linear booth will.have an empty booth next to it No person at Management is authorized to make changes damage caused by its employees or agents.Exhibitor must carry insurance naming Unicomm,LLC and the Exposition to this Agreement except in writing with the signature of an officer of the company.The provisions set forth are severable.
Facility as additional insureds on a policy containing not less than one million dollars($1,000.000 USD)for bodily injury, If any provision is held to be invalid or unenforceable,it shall not affect the validity of enforceability of any other provision.
Management shalt use all reasonable efforts to property manage installation and the event itself.Management shall not be
property damage and Jar toss sustained in any one occurrence.A copy of the Certificate must be on file with Management
not less than thirty(301 days prior to installation. held liable for late installation or power or service interruptions that may occur.
11.Compliance.Exhibitor assumes all responsibility for compliance with federal and Local codes and all laws related The person executing this Agreement an behalf of the Exhibitor represents and warrants that they have the authority to do so
to public safety,as well as facility regulations.Exhibitor is responsible to meet all requirements of the Americans with and may bind the entity forwhorn theysign.By signing this Agreement,Exhitatorauthorizes Management to use its company
name and any photographs taken at the Exposition for promotional purposes.
I'RAVEL.v� Unie()Mln-
ADVENTURE E"For"New Business
11111 Ill,,III II I i in,1.711 1 " SHOW.
Payment Terms:100%payment of contracted application is due upon signing.Make checks payable to Unicomm,LLC in U.S.Dollars or use credit card form below.
Bysigning below,exhibitoracknowledges theybave read the Terms and Condiftions,on page four of this contract.We understand that this contract shall be legally binding between Unicomm,LLCand
the exhibitor.We also understand that any change in the information in the contractmust be made in writing.
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M.McGill
SIGNATURE a PRINT NAME DATE
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AUTHORIZE PAYMENT PER "b" AMEX 61 VISA "b" MG ❑ BANK TRANSFER CHECK [payable to Unicomm,LLC] Check#
TERMS&CONDITIONS ABOVE
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AMOUNT:$ CARD NUMBER CID#
EXP.DATE
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CARD HOLDER NAME SIGNATURE
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AP Bitting Address(if different
than address on pg1 I CITY STATE ZIP
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Page 4 of 4
Unicomm-EXH(1/24/20231
Unicomm, LLC
PO BOX 5010
284 C Quarry Road
Milford, CT 06460
USA
Customer Name Florida Keys& Key West Receipt Number: MTS 5/28/4039
Customer ID Florida Keys& Key W Date: 10/16/23
ITEM /INVOICE DESCRIPTION AMOUNT(USD)
2024-CH-NY-LA-DC-DL CH $6,390-1 NY$9,585 15,975.00
2024-adds-on CH $2,595-1 NY$2,595 5,190.00
1324-4024-1024 NY $3,835 3,835.00
Payment Method: Check Subtotal: 25,000.00
CC Authorization: Sales Tax 0.00
Reference#: 10126118 Total 25,000.00
IMPORTANT - RETAIN THIS COPY FOR YOUR RECORDS
1343
RESOLUTION NO. 081 -2023
A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS TO AUTHORIZE THE
PAYMENT OF EXPENSES AND INVOICES RELATED TO TRADE SHOWS AS SET FORTH IN THE APPROVED
MONROE COUNTY TOURIST DEVELOPMENT 2023-2024 MARKETING PLAN INCLUDING BUT NOT LIMITED TO
REGISTRATION, BOOTH RELATED EXPENSES, AND PROMOTIONAL ITEMS AND TO ALSO AUTHORIZE THE
PAYMENT OF EXPENSES AND INVOICES FOR ADVANCE REGISTRATION, BOOTH RELATED EXPENSES AND
TRAVEL RELATED EXPENSES FOR TRADE SHOWS THAT ARE TO BE HELD DURING FISCAL YEAR 2024 AND ARE
TO BE PAID FROM TOURIST DEVELOPMENT COUNCIL FUNDS IN FISCAL YEAR 2023
WHEREAS,the Monroe County Board of County Commissioners approves the Monroe County Tourist
Development Council(TDC)Marketing Plan each year,which list various Trade Shows that are attended during the current
fiscal year by the TDC Sales Team as part of their sales, promotional and marketing efforts;and
WHEREAS,the TDC Sales Team also identifies trade shows that will occurred in the next fiscal year and
seeks approval each year from the Board to pay for advance registration, booth related expenses and travel for those
trade shows which are paid from the current fiscal year;and
WHEREAS,the TDC often needs to quickly register and pay for registration and booth related cost,
which are often not known in advance whereby preauthorization for the request to purchase cannot be obtained;and
WHEREAS,the TDC Sales Team participates in various trade shows to promote tourism which is an
integral part of their sales, promotional and marketing efforts;and
WHEREAS, it is also necessary to secure registration, booth related expenses, promotional items, and advance
travel expenses for these tourists related trade shows and sometimes it is necessary to pay for said expenses up to one
year in advance of the trade shows and in an expedited manner, in order to secure a desirable space as some shows are
filled quickly,or have an early registration deadline;and
WHEREAS, it is also necessary to pay the registration fees, booth related expenses, promotional items,and travel
expenses during the current fiscal year for trade shows which occur in the next fiscal year:
NOW THEREFORE, BE IT RESOLVED by the Monroe County Board of County Commissioners as follows:
Section 1. The Board authorizes the payment of expenses, including registration, booth related expenses,
promotional items and travel relating to trade shows as set forth in the approved Monroe County Tourist Development
2023-2024 Marketing Plan.
Section 2.The Board waives the purchasing policy requirement to seek preauthorization or a Request to Purchase
when there is not sufficient time to obtain preauthorization for Trade Show related expenses.
Section 3. The Board also authorizes payment of expenses for the following cost of additional advance
registrations;booth related expenses and travel expenses for trade shows as set forth below which will occur in fiscal year
2024 and will be paid in the fiscal year 2023 out of Tourist Development Council funds.
Atlanta
Pride $5,600
Oct-23
IGLTA $7,500
Oct-23
1
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USA/Canada Experience $5,000
Oct-23
BrandUSA Travel week $8,500
Oct-23
IMEX $25,000 .
Oct-23
World Travel Market $25,000
Nov-23
Focus (Film Commission) $12,000
Dec-23
UK Fam $5,000
Trip
Dec-23 X
FTM Resa $6,500 o
Oct-23
C n Cn 0
Montreal Travel
Show $3,000to
Nov-23 c)
N
Unicomm $25,000
Jan-24
Total Request: $128,100
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida at a regular meeting of
said Board held on the 15th day of February ,A.D. 2023
Mayor Craig Cates Yes_
Mayor Pro Tern Holly Merrill Rashein Yes_
mmissioner Michelle Lincoln Yes_
&3 missioner James K.Scholl Yes_
s
issioner-David Rice Yes
BOARD OF CO COMMISSI ERS F MONROE COUNTY,FL
A °Jok,Clerk BY
MAYOR/CHA A
Approved by,�. ✓�_
AS DEPUTY CLERK Tourist Development Council
_ /�MO RN
ANROE COUNTY ATTOEY
n
2 (.�2I OW=047/0
CHRISTME LMMBERT•BARROWS
ASSISTANT COU_NTYAT(ORNEY .
DATES 1/14�13
1345