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Item I02 I2 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tern James K.Scholl,District 3 Craig Cates,District 1 Michelle Lincoln,District 2 ' David Rice,District 4 Board of County Commissioners Meeting January 31, 2024 Agenda Item Number: I2 2023-1964 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland n/a AGENDA ITEM WORDING: Ratification and approval of Amendment No. 4 to the State of Florida Department of Transportation Public Transportation Grant Agreement GIV31, as executed by the Director of Airports,providing an additional $250,000.00 in funding for Essential Airport Equipment for the Key West International Airport; requires a $250,000.00 match from Airport Operating Fund 404. ITEM BACKGROUND: This grant is to provide, install and upgrade essential safety and security equipment. The equipment will be for security, access control and emergency response. PREVIOUS RELEVANT BOCC ACTION: Approval of original FDOT Grant Agreement GIV31 on March 17, 2021, Amendment#1 on February 16, 2022, Amendment#2 on August 22, 2022, and Amendment#3 on June 21, 2023. On September 15, 2021, the BOCC adopted Resolution No. 288-2021 authorizing the Director of Airports to execute Airports' FAA and FDOT grants as received to meet deadlines for returning the grants to the granting agency and expedite use of grant funds, with grants to be ratified by the BOCC at the next regularly scheduled commission meeting. INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: Adds FY24 funding in the amount of$250,000.00. STAFF RECOMMENDATION: Approval. DOCUMENTATION: 438666-2-94-01 - GIV31 -APTGA#4.pdf 2332 FINANCIAL IMPACT: Requires equal match of$250,000.00 from the EYW Airport Operating Fund 404 TOTAL GRANT: $250,000.00 BUDGETED: Yes x No COST TO COUNTY: none SOURCE OF FUNDS: 50% FDOT/50% Airport Operating und 404 COST TO AIRPORT: $250,000.00 Match 50%� Effective Date: Upon FDOT Execution Expiration Date: June 30, 2026 2333 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03 PUBLIC TR ANSPORTATIONSTRATEGIC DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION OGC7/11/2022 GRANT AGREEMENT Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719 (item-segment-phase-sequence) 438666-2-94-01 Work Activity Code/Function: 215 Object Code: 751000 Federal Number/Federal Award Org. Code: 55062020629 Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053 Contract Number: G1V31 Federal Award Date: Amendment No.: 4 CFDA Number: N/A SAM/UEI Number: CFDA Title: N/A CSFA Number: 55.004 CSFA Title: Aviation Grant Program THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment") is made and entered into on , by and between the State of Florida, Department of Transportation ("Department"), and Monroe County Airports, ("Agency"),collectively referred to as the "Parties." RECITALS WHEREAS, the Department and the Agency on 3/18/2021 (date original Agreement entered) entered into a Public Transportation Grant Agreement ("Agreement"). WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as follows: 1. Amendment Description. The project is amended to add FY24 funding. 2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below (select all programs that apply): X Aviation Seaports _ Transit _ Intermodal Rail Crossing Closure Match to Direct Federal Funding (Aviation or Transit) (Note: Section 15 and Exhibit G do not apply to federally matched funding) Other 3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement: X Exhibit A: Project Description and Responsibilities X Exhibit B: Schedule of Financial Assistance _ *Exhibit B1: Deferred Reimbursement Financial Provisions *Exhibit B2: Advance Payment Financial Provisions _ *Exhibit C: Terms and Conditions of Construction X Exhibit D: Agency Resolution Exhibit E: Program Specific Terms and Conditions Exhibit F: Contract Payment Requirements X *Exhibit G: Financial Assistance (Single Audit Act) *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance *Exhibit I: Certification of Disbursement of Payment to Vehicle and/or Equipment Vendor 2334 Page -i oT 8 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 726-000-03 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION OGC7/1112022 GRANT AGREEMENT *Additional Exhibit(s): 4. Project Cost. The estimated total cost of the Project is X increased/_ decreased by $500,000 bringing the revised total cost of the project to$3,650,000. The Department's participation is X increased/ _ decreased by $250,000. The Department agrees to participate in the Project cost up to the maximum amount of $1,825,000, and, additionally the Department's participation in the Project shall not exceed 50.00% of the total eligible cost of the Project. Except as modified,amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect. IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above. AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION Al ., ' Sy By: Name: Richard Strickland Name: Daniel l lesias Title: Director of Air ores Title: Director of Trans ortation Devlo menu NROE COUNTY ATTO11NEY A FORM STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION C., PED .,, (o.acc ASS �b ,TM Legal Review:&icip Truiillo Datp 12/13/23 PagE 2335 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC7/11/2022 EXHIBIT A Project Description and Responsibilities A. Project Description (description of Agency's project to provide context, description of project components funded via this Agreement (if not the entire project)): Key West International Airport Essential Airport Equipment B. Project Location (limits, city, county, map): Key West International Airport/Key West, FL/Monroe C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate timeline, project schedule, project size): To provide, install and upgrade essential safety and security equipment. The equipment will be for security, access control, and emergency response. D. Deliverable(s): To provide, install and upgrade essential safety and security equipment. The equipment will be for security, access control, and emergency response. The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice purposes will be the incremental progress made toward completion of project scope elements. Supporting documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of incremental progress that has been made, and provide evidence that the payment requested is commensurate with the accomplished incremental progress and costs incurred by the Agency. E. Unallowable Costs (including but not limited to): N/A F. Transit Operating Grant Requirements (Transit Only): Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The original grant agreement will include funding for year one. Funding for years two and three will be added by amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year have been met. 2336 Page 3 OT 8 ti M M IM&Opt "1'�'IhIMC7NJ�,,, N11 1931 3V, 1,,,,,,,, pN W � X tO rv- � "" ,tn A V I ,E MI ' Nr..ti MOOaVog 13, a� u u W w a r 1 111 _ p I r,Ufa 41f f n o p; U YX m � � lip V I6A rr jj w.� yiarh -: } I M.. Oo r r P J �. m ,s �➢ " :," f� uvG 4 — II I� � �� l STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC7/11/2022 EXHIBIT B Schedule of Financial Assistance FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: A. Fund Type and Fiscal Year: Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding Management Type e Category Fiscal Code CFDA Funding Source Amount Number Year Number Description 438666-2-94-01 DPTO 088719 2024 751000 55.004 Aviation Grant Program $250,000.00 438666-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $250,000.00 438666-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $500,000.00 438666-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $675,000.00 438666-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $150,000.00 438666-2-94-01 LF 088719 2024 - - Local Matching Funds $250,000.00 438666-2-94-01 LF 088719 2023 - - Local Matching Funds $250,000.00 438666-2-94-01 LF 088719 2023 - - Local Matching Funds $500,000.00 438666-2-94-01 LF 088719 2022 - - Local Matching Funds $675,000.00 438666-2-94-01 LF 088719 2021 - - Local Matching Funds $150,000.00 Total Financial Assistance $3,650,000.00 B. Estimate of Project Costs by Grant Phase: Phases* State Local Federal Totals State Local Federal Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Environmental/Design/Construction $1,825,000.00 $1,825,000.00 $0.00 $3,650,000.00 50.00 50.00 0.00 Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Maintenance Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Transit Only) Totals $1,825,000.00 $1,825,000.00 $0.00 $3,650,000.00 *Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant Agreement. Scope Code and/or Activity Line Item ALI Transit Only) 2338 Page 5 oT 8 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC7/11/2022 BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached. Ingrid Munoz Department Grant Manager Name Signature Date 2339 Page b OT 8 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC7/11/2022 EXHIBIT D AGENCY RESOLUTION PLEASE SEE ATTACHED 2340 Paget OT 8 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC7/11/2022 EXHIBIT G AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES:— Awarding Agency: Florida Department of Transportation State Project Title: Aviation Grant Program CSFA Number: 55.004 *Award Amount: $1,825,000 *The award amount may change with amendments Specific project information for CSFA Number 55.004 is provided at: Ih tp. „p,p f.r �,,,gp -, /�eardhC a[4.o aspx COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT: State Project Compliance Requirements for CSFA Number 55.004 are provided at: l.:k:t.p. ... ..p.lp.�.::.f:Ej.t�..::q i rm/f F /�e a rc hh.0 o.i�:S.l�?.Il ii i�.ce..,. .�..p The State Projects Compliance Supplement is provided at: Ih„kt . „ ,p ,flrj..,,gp ePi2 allii i ge, p 2341 Page u OT 8 To:Ing rid.Mu noz@dot.state.fl.us FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL G1V31 121812023 CONTRACT INFORMATION Contract. i G1V31 Contract'1`"oe- GD-GRANT DISBURSEMENT(GRANT) Method of Procc eornont. G-GOVERMENTAL AGENCY(287.057,F.S.) Vendor Name: MONROE COUNTY BOCC Ven,dorlb - F596000749053 peginning Pate of This Agreement; 03/18/2021 Ending D'ato of This Agreement., 06/30/2026 Contract Total/Btadgetary Coiliing'. ct=$1,825,000.00 Pesoription. Key West International Airport Essential Airport Equipment FUNDS APPROVAL INFORMATION FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 121812023 Action; Supplemental Reviewed or Approved: APPROVED Organization Code: , 55062020629 Expansion Option: A9 Object Code.- 751000 Amount: $250,000.00 Financial Project: 43866629401 Work Activity(FCT); 215 CODA: Fiscal Year: 2024 Budget Entity: 55100100 Category/Category,Year; 088719/24 Amendment 117; S004 Sequence: 00 User Assigned,Its: A4 lEnc Line(6s)/Status:- 0005/04 Total Amount: $250,000.00 Pagel of 1 2342