Item I07 I7
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
January 31, 2024
Agenda Item Number: I7
2023-2026
BULK ITEM: No DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment 3 to State of Florida
Department of Transportation Public Transportation Grant Agreement(PTGA) GIV30, as executed by
the Executive Director of Airports,providing $428,000.00 in funding for Environmental Assessment
projects at the Florida Keys Marathon International Airport, to be funded by FDOT (80%) and
Marathon Airport Fund 403 (20%).
ITEM BACKGROUND:
The scope of this grant includes design and construction to shift Runway 7-25 centerline 40 feet to the
northwest to meet applicable runway-to-taxiway separation standards. The current runway to taxiway
separation at the airport does not meet current FAA standards.
PREVIOUS RELEVANT BOCC ACTION:
Approval of original PTGA GIV30 on April 21, 2021, Amendment#1 on February 16, 2022 and
Amendment#2 on February 15, 2023. On September 15, 2021, the BOCC adopted Resolution No. 288-
2021 authorizing the Director of Airports to execute Airports' FAA and FDOT grants as received to
meet deadlines for returning the grants to the granting agency and expedite use of grant funds, with
grants to be ratified by the BOCC at the next regularly scheduled commission meeting.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
Adds FY24 funding allocation in the amount of$428,000.00.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
2393
FDOT GIV30 Amend 3 (MTH Env Assessment projects).pdf
FINANCIAL IMPACT:
Total Dollar Value of Contract: $428,000.000
Source of Funds: 80% FDOT ($428,000.00)/20% Marathon Airport Fund 403 ($107,000.00)
2394
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TR
ANSPORTATIONSTRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC7/22
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
438680-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1V30 Federal Award Date: Amendment No.: 3
CFDA Number: N/A SAM/UEI Number:
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment") is made and entered
into on , by and between the State of Florida, Department of Transportation
("Department"), and Monroe County, ("Agency"),collectively referred to as the "Parties."
RECITALS
WHEREAS, the Department and the Agency on 4/29/2021 (date original Agreement entered) entered into a Public
Transportation Grant Agreement ("Agreement").
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows:
1. Amendment Description. The project is amended Add FY 2024 funding
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below (select all programs that apply):
X Aviation
Seaports
_ Transit
_ Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
_ *Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit B2: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Exhibit I: Certification of Disbursement of Payment to Vehicle and/or Equipment Vendor
2395
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC7/22
GRANT AGREEMENT
*Additional Exhibit(s):
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by $535,000 bringing the revised total
cost of the project to $2,010,000.
The Department's participation is X increased/ _ decreased by $428,000. The Department agrees to
participate in the Project cost up to the maximum amount of $1,608,000, and, additionally the Department's
participation in the Project shall not exceed 80.00% of the total eligible cost of the Project.
Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Name: Richard Strickland Name: Daniel Iglesias
Title: Director of Airports Title: Director of Transportation Development
NPty
QVE F UNTY � STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
b " Legal Review: Alicia Trujillo
ABIrT td A� ritY
Date
2396
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC7/22
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement (if not the entire project)): Environmental Assessment at The Florida Keys Marathon International
Airport.
B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport/Marathon, FL/Monroe
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): As required by 215.971, F.S., this scope of work includes but is not limited to
consultant and design fees, survey costs, permitting, construction inspection costs, mobilization and demobilization,
maintenance of traffic, demolition, mitigation, marking, and lighting (conduits, cables, and fixtures). It includes all
materials, equipment, labor, and incidentals required to complete the project. The Sponsor will comply with Aviation
Program Assurances. The scope includes design and construction to shift Runway 7-25 centerline 40 feet to the
northwest to meet applicable runway-to-taxiway separation standards.
D. Deliverable(s): The design and construction shifting Runway 7-25 centerline 40 feet to the northwest..
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to):
F. Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
2397
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC7/22
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding
Management Type e Category Fiscal Code CFDA Funding Source Amount
Number Year Number Description
438680-2-94-01 DDR 088719 2023 751000 55.004 Aviation Grant Program $240,000.00
438680-2-94-01 DPTO 088719 2024 751000 55.004 Aviation Grant Program $428,000.00
438680-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $60,000.00
438680-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $880,000.00
438680-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $220,000.00
438680-2-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $15,000.00
438680-2-94-01 LF 088719 2024 751000 55.004 Aviation Grant Program $107,000.00
438680-2-94-01 LF 088719 2023 1 751000 55.004 Aviation Grant Program $60,000.00
Total Financial Assistance $2,010,000.00
B. Estimate of Project Costs by Grant Phase:
Phases* State Local Federal Totals State Local Federal
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Environmental/Design/Construction $1,608,000.00 $402,000.00 $0.00 $2,010,000.00 80.00 20.00 0.00
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Maintenance
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Transit Only)
Totals $1,608,000.00 $402,000.00 $0.00 $2,010,000.00
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
Scope Code and/or Activity
Line Item ALI Transit Only)
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
2399
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC7/22
Dionne Richardson
Department Grant Manager Name
Signature Date
2400
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC7/22
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
2401
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC7/22
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $1,608,000
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: Ih tp. „p,p f.r �,,,gp -, /�eardhC a[4.o aspx
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
l.:k:t.p. ... ..p.lp.�.::.f:Ej.t�..::q i rm/f F /�e a rc hh.0 o.i�:S.l�?.Il ii i�.ce..,. .�..p
The State Projects Compliance Supplement is provided at: Ih„kt . „ ,p ,flrj..,,gp ePi2 allii i ge, p
2402
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