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Item O01 01 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tern James K.Scholl,District 3 Craig Cates,District 1 Michelle Lincoln,District 2 ' David Rice,District 4 Board of County Commissioners Meeting January 31, 2024 Agenda Item Number: 01 2023-2044 BULK ITEM: Yes DEPARTMENT: Administration TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard n/a AGENDA ITEM WORDING: County Administrator's Monthly Report for January 2024. ITEM BACKGROUND: n/a PREVIOUS RELEVANT BOCC ACTION: n/a INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: n/a DOCUMENTATION: CAD 1 Monthly Report.pdf FINANCIAL IMPACT: n/a 3447 MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: January 9, 2024 SUBJECT: Monthly Activity Report for January 2024 MONTHLY ACTIVITY REPORT—January 2024 Extension Services: Number of services provided: 35 phone calls, 72 emails, 23 one on one consults, 6 office visits/visits to clients, 20 learning events with 140 participants, 10 media submissions, and 108 publications distributed. Total Budget for FY 23/24: $286,482; Year to Date Expenditures and Encumbrances: $138,450; Remaining Balance: $148,032; Percentage of budget spent and/or encumbered year-to-date: 48% The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia met with GEOS institute representatives to discuss the Climate Navigators project. Project planning and implementation forms were produced. • Alicia is helping to complete the regional greenhouse gas inventory and to develop guidance to meet emission reduction targets. • Alicia participated on the Association of Climate Change Officers executive board. The board moved forward with a board governance plan including committees for ethics, nomination, and membership. • Alicia attended the Florida Keys Interagency Adaptation Workshop to better align county-wide efforts and to get feedback on the Climate Pollution Reduction Grant priority action planning process. • Alicia held two workshops on the new FAFSA form and what to expect. • Alicia spoke on the radio about bed bugs and how to be safe when traveling. 3448 The Florida Sea Grant Marine Extension Agent accomplished the following activities: • The City of Key West Water Quality Plan, developed in concert with sustainability coordinator Allison Higgins and DEP staff has been accepted by the city commission. In 2024, Shelly continues to contribute to the team and to start implementation and budgeting to improve water quality in the nearshore waters of Key West, which includes creating educational content for residents and visitors. • Shelly is appointed to the Gulf of Mexico Fishery Management Council Outreach and Education Technical Committee and assists staff with educational initiatives for recreational anglers and commercial fishers. The Return `Em Right program (https:Hretumemright.org/) is a partnership with the Gulf Council and Florida Sea Grant and in 2023 educated thousands of anglers about catch and release fishing. Following a 15-minute online question and answer training, Return Em Right distributes over $100 in free gear so fishers know how to successfully treat fish showing barotrauma and comply with state and federal regulations for descending gear. • Shelly was invited to the Mote Marine facility on Summerland Key to assist with the cryopreservation of sponge genetic material for future sponge restoration projects by the Dr. Shirley Pomponi Lab at FAU Harbor Branch Oceanographic Institute. The Environmental Horticulture Extension Agent accomplished the following activities: • In December, Maria Quirico actively contributed to various gardening community initiatives, taking charge of scripting for the Master Gardener volunteer program featured in the US 1 Radio Morning Magazine. Furthermore, Maria shared valuable insights through an article titled "Christmas Eco: Evergreen from the Florida Keys" for the Keys Weekly newsletter, focusing on educating readers about native species and their significance. • Throughout the month, Maria engaged in activities to connect with and educate others. Hosting five plant clinics represented a simple yet meaningful effort to provide individuals with valuable opportunities to discuss horticulture and environmentally friendly practices. Notably, Maria Quirico delivered a talk titled "Exploring Florida Keys Natives: Unraveling the Importance of Indigenous Flora" at the Key West Tropical Forest and Botanical Garden. Additionally, she actively participated in a native plant walk at the Cudj oe Key trail on December 14, organized by Master Gardeners, reflecting a shared dedication to fostering community engagement and education. ENGINEERING SERVICES /ROADS 2°d Street(Rockland Key) Sidewalk and Drainage Improvement: • Mike Haack Excavating Inc. was the lowest responsive bidder for construction services. • Contractor installed sidewalk, curb ramp, and Swale November 14-16. • Bahia sod and punch list items were completed late November. • Project Closeout Documents have been submitted for processing. 2 3449 Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge (Card Sound) Replacement Grant Award: • 60% Design plans were submitted on September 181h and are under County and FDOT review. • Public meeting was held December 5th, 2023. • Amendment 1 was approved on the December 13th BOCC meeting to add additional soil borings and geotechnical evaluation for the bridge approaches to the design consultant scope of work. • 90% Design plans are scheduled for submission late January. • Consultant submitted draft Natural Resources Evaluation, Cultural Resource Assessment Survey and US Coast Guard Advance Authorization Letter to County and FDOT on December 23, 2023. Bimini Drive (Duck Key) Bridge Replacement: • Substantial Completion issued for September 14, 2023 • Contractor is continuing with punch list items including site restoration. • Deck grinding, grooving, sign installations,joint sealing and thermoplastic striping remain. • As-built drawings need to be submitted and certified. Harbour Drive(Duck Key) Bridge Replacement: • Notice to proceed was issued for September 25, 2023 with a Substantial Completion date of March 28, 2025. • Phase I temporary critical wall for roadway widening is complete. • Sheet pile wall calculations and submittals have been approved by EOR. • Calculations and submittals to the FOR are ongoing. Seaview Drive (Duck Key) Bridge Replacement: • Sheet pile installation is complete on the West end of the North side of bridge. • East end bent on North side of bridge has been constructed and is complete. Card Sound Bridge Navigational Lighting Replacement Project: • Notice to proceed was issued for September 20, 2023 with a substantial completion date of January 18, 2024. • Navigation light installations on bridge deck railing is complete. • Bridge fender lights, clearance gauge light and clearance gauge installations are nearly complete pending minor repairs to bridge fender pile. Sands-Big Pine Key SLR Roadway Pilot Project: • Unable to proceed with project until sufficient funding is secured. • Staff submitted a grant application to the FDEP Resilient Florida Grant program on 8-30- 2023 for $11,732,000 to partially fund construction of the project. Twin Lakes-Key Largo SLR Roadway Pilot Project: • FDEM and FDEP approved construction documents and RFQ for CEI servicesfor advertising.12.8.23. 3 3450 • RFQ for Construction Engineering and Inspection Services advertised and opening 1.30.24. • Construction bid advertised and opening 3.5.24. GIS Based Roadway Asset Management and Work Order System: • Engineering and IT staff attended virtual demonstration with Novotx personnel to review performance of Elements XS software with respect to several tasks on December 18, 2023. • IT staff is evaluating pricing proposal prior to final recommendation for contracting. Roadway Vulnerability Study and Capital Plan: • Staff conducted Stillwright Point Sea Level Rise adaptation alternatives workshop in Key Largo on December 12th. • Staff is working with HDR Engineering to develop a task order for engineering design and permitting services for Stillwright Point resurfacing 1 to 6 inches for January agenda. Key Largo III—Burton Drive: • RFQ for Construction Engineering and Inspection Services advertised and opening 1.25.24. • Staff finalizing construction bid for advertisement early January. • FDOT additional ARPA/SLOP grant in the amount of $731,707.00 approved at December BOCC meeting. Boca Chica Road Hurricane Irma Repairs Project: • All sheet piling, deadman anchors, and concrete cap have been installed. • Project is on hold due to active sea turtle nests on jobsite per Florida Fish and Wildlife Conservation Commission. • Initial meeting with NASKW to review the effect of their application for abandonment was held on 17 October. • Discussion was held on November BOCC meeting. Discussion is ongoing. Card Sound Road Mill/resurface/restriping:. • Milling and paving operations were completed October 20th 2023. • The installation of permanent signs and shoulder gravel was completed December 2023. • Installation of ground in rumble strip has been rescheduled for early January. Card Sound Bridge Project Development& Environment Project: • FDOT staff provided notification that the Advance Notification Package for the ETDM screening (used to determine the NEPA class of action)was available for review and comment on December 13, 2023. • FDOT staff is working to prepare a Local Funding Agreement for BOCC approval; the agreement will document the local match that will be required in addition to the $1,863,000 federal appropriation to fund the PD&E phase of the Card Sound Bridge Replacement. 4 3451 Duval,Whitehead, and Front Street Roadway Improvement ILA w/City of Key West: • Invoice has been submitted to the clerk, in addition to reimbursement request from FKAA for their cost portion according to the ILA. • Awaiting invoice 2 for project closeout. Toms Harbor Bridge Repairs: • Engineering design and permitting is at 90%. • Staff received confirmation from FDOT that SCOP funds have been awarded for the construction phase of the project. Funds will be programmed in the FDOT FY 25 and construction is expected to begin in Fall 2024. Crane Boulevard, Sugarloaf Shared Use Path: • Staff negotiating with design engineering and permitting consultant, anticipate design contract for BOCC approval 2.21.24. • FDOT LAP agreement fully executed 10.24.23. Stillwright Point Road Elevation and Drainage Engineering Design and Permitting: • Consultant geo technical, ecological and survey in progress. Work product pending. • Amendment One to FDEP - Resilient Florida Infrastructure Grant Agreement 22SRP56 for construction and construction engineering services fully executed by both parties 10.25.23. First Street(Key West) Drainage Study • Staff utilized information from the modelling and cost estimate to complete an application for grant funds from the Hurricane Ian HMGP program and Hurricane Nicole HMGP for engineering design and construction of the pump station. • Consultant submitted draft report on October 101h; staff reviewed and project finalized and closed out. • Key Deer Boulevard North of Watson Boulevard Road Repair Project Request for Qualifications for engineering design and permitting services was advertised for responses in December, 2023. Responses will be received on February 7, 2024. Conch Key Roadway and Drainage Adaptation Project • Staff provided signed match form to FDEP on October 31" and updated certificate of insurance on November 81h. County staff followed up with FDEP personnel with request for grant agreement on December 21 s; FDEP staff had previously indicated the agreement would be forwarded in November for BOCC approval. ROADS & BRIDGES Upper Keys Road Department: 11-19-2023 thru 12-22-2023 • Buzz Bar/Flail Operation—4800 ft • Buzz Debris —0 • Yard Waste Debris — 19.51 ton • Mowing Operation—37.58 miles 5 3452 • Sweeping Operation—5 miles • Sign Department- 5new signs installed, 2 new posts installed and 14 locates performed. Stop Bars —0 stop bars painted or replaced, 20 RPM's placed on roadways • Shoulder Work— 1911linear feet of shoulder work using 82 tons of aggregate on 7 roads. • Trench Drains refurbished/new - 0 • Coconut removal —0 tons of coconuts removed from 0 county ROWS. • Tree trimming/limb removal- 7,745 ft on 15 roads • QPR Bluewater quarry material pick-up— 16 tons of permanent cold patch • Cemex quarry material pick up— 16.40 ton of 457 rock, 60 tons of Crushed Rock, 32.32 tons of 44 rock • Road Repair—339 sq. ft using 13 tons of permanent cold patch on 5 roads. • Tree Removal—30 plus trees from county ROWS on all Upper Keys Roads due to 11-15- 23 Storm • Vac Drains - 0 • Injection Wells cleaned—0 • Row of Way Permits issued -2 • TRASH PICK UP—58 bags of trash= .49 tons Upper Keys Roads Special Projects —Support: • Entire month ongoing storm debris removal and repair work due to 11-15-23 storm where Facilities, Roads and Bridges Lower Keys and Solid Waste assisted in clean up and crews worked extended hours and weekends to clear damage. Total weight of debris removed in this storm is over 1 million pounds per Solid Waste report. • Assist Parks & Beaches with fallen tree removal at Friendship Park and repair of parking lot uprooted by tree • Assist Harry Harris Park and Key Largo Park with storm debris removal. • Assist Parks & Beaches with corrected signage for Harry Harris Park entrance fees. • Duck Key Harbor Emergency Bridge repair. • Collaborate with FKEC in removal of 2 fallen trees in county ROW posing significant safety threat, laying on power lines, due to storm damage. • Collaborate with ATT on trees downed damaged data lines found out in the community by Roads Crew post 11-15-23 storm. • Collaborate with MCSO Ocean Reef Unit on mitigation of ongoing trash issue and violation of County Resolution number 154-2022 parking issue on Card Sound Road. Large road repair and shoulder repair project completed in Winston Waterways and Pamela Village neighborhood of Key Largo. • Lower Keys Roads and Bridges: Install French Drain - 120 Feet • Culvert Repairs - 6 Culverts • Damaged Grates repaired/replaced - 6 Grates • Drain Cleaning and Inspections - 491 Drains • Mow trim/Chipping Operation - 95 Miles • Mowing Operation - 371 Miles 6 3453 • Weed eating Operation - 99 Miles • Sweeping - 86 Miles • Cold Patching - 9.36 Tons • Mulch- 70 Loads • Shoulder Work - 69,700 Feet • Free Fill Hauled from FKAA - 100 Loads • Tree Removal - 2 Trees • Sign Department- 275 Signs, 111 Posts, 97 Locates, 25 Stop Bars Lower Keys Roads Special Projects —Support: • Coordinated with Roads Upper Keys for storm clean up in Key Largo, clearing the roads and county ROW's using clam trucks, dump trucks and personnel. • Assisted Check Electric with MOT Set up/traffic control on Suncrest Road and Cross Steet for street light repairs on the bridge. • Assisted Solid Waste by transporting their Mower from Cudjoe Transfer Station to Fleet garage in Rockland. • Support work for MCSO, Fabricated and installed 3 new "No Overnight Parking" signs at MCSO jail parking lot. Used 120 ft 12' white thermoplastic and 6ft 6' thermoplastic. • Support for Parks & Beaches, Fabricated and installed 2 "No Overnight Parking" signs for Bernstein Park. • Support work for Parks & Beaches, swept Higgs Beach parking lot after heavy rain. • Support work for Parks & Beaches, assisted with removing the fence and posts at Big Pine Community Park in preparation for installing the new fence. • Secured a plate over damaged drain Palm Avenue Key West till a new one can be fabricated and installed. • Assisted with the MCSO and MC Fire Department cleaning up the accident on US1, Cudjoe Key. Used: dump trucks to haul 5 tons of sand, loader to spread the sand over the diesel fuel and then again to remove the sand, clam truck and dump trucks and loader to assist Arnolds towing with wreckage removal. Then using hand tools, the crew manually raked, shoveled, and swept with brooms the remaining sand from the roadway. • Shoulder work on Front Street, used: 15 tons of millings and 15 tons of fill. • Pumped storm water from Avenues, C, D and F and Prado Circle on Big Coppitt Key. • Assisted Parks & Beaches, to remove the sand blown on to the road during the storm and replace it back onto Higgs Beach. • Assisted Parks & Beaches at Veteran's Park to relevel the sand across the beach after the storm wash it up into a pile. • Coordinated with Upper Keys Roads Department, Lower Keys Facilities and Solid Waste for Storm Clean up between Duck Key and Key Largo. Clearing the Roads and County Row's using clam trucks, dump trucks, bucket truck and personnel. • Used 1 ton of millings to fill a large pothole on 41h Avenue, Stock Island. • Support work for Public Works Facilities, hauling debris from a County owned lot on Stock Island in preparation for live aboard project. • Support work for Public Works Facilities, hauling 15 tons of in-house free stock fill and 7 3454 15 tons of 57 Recycled Rock to Tower Park for Boat Race Pitts overflow. • Support work for Land Authority, hand trimmed Date Row in Big Pine Key to allow for emergency vehicles access to the road. • Swept Tower Park for Public Works Facilities in preparation of the Boat Race Pitts overflow. • Coordinated with Sherriff's Office and set up MOT for Check Electric to work on Cross Street Bridge Stock Island to repair the sensors on the County Street Lights. • Support work with Solid Waste updating the Hazardous Waste Collection Signs with new collection dates. Coordinated with The City of Key West Public Works Department to Sweep Duval Street Saturday and Sunday for Fantasy Fest. • Coordinated with Public Works Facilities for annual storm drain cleaning at Jackson Square Working with Contractors, Key Haven and Sugarloaf Blvd Road Repairs • Met with Grader Mike on site Amaryllus Drive, Key Haven. Sinkhole Repair. • Painted Barricades and Gate 51h Street Stock Island. • Coordinated with MCSO and Solid Waste to clean up illegal dumps on 3rd Street, Stock Island and Prada Circle, Big Coppit Key • Installed "No Dumping" Signs on 3rd Street Stock Island and Prada Circle, Big Coppitt Key • Pumped water from Avenue G and Avenue F, Big Coppitt Key • Removed Old School Crossing on Crane Blvd, Sugarloaf Key, 400ft of Thermoplastic, per School Administration request. Leveled road around three manholes on Flagler Avenue, Key West using Cold Patch • Met with Grader Mike inspected sinkhole on Amaryllus Drive, Key Haven. Placed two steel plates over sinkhole to secure prior to contractor repair. • Inspected roads for new Flood prone areas and updated GPS Drainage app: Key West, Stock Island, Cudjoe Key areas and included newly installed drains: I" Street, Bertha Key West, and Koehens Big Pine Key • Completed Mandatory FDOT Temporary Traffic Control Training. • Working with MCSO, the accident on Sugarloaf Blvd caused road damage, inspected and started the process for repair. • Assisted Facilities remove and haul seven loads of debris from demolished house on County Property, South Street Big Pine Key. • Hauled four loads of free fill from FKAA project Middle Torch Key to Rockland property for inventory use. • Pressure wash drains in Stock Island, Maloney and MacDonald Avenues. • Road repair with permanent cold patch 62 sq. ft. 500 lbs. used on Flagler Avenue. • Tree Removal on Dolphin Road, Big Coppitt Key,weighing 2.31 tons due to beetle infection. • Assisted Parks & Beaches sweeping Higgs Beach Parking lot and Radio Tower Park. • Assisted Facilities remove and haul seven loads of debris from demolished house on County Property, South Street Big Pine Key. • Hauled four loads of free fill from FKAA Middle Torch Key to Rockland property for inventory use. • Pressure wash drains in Stock Island, Maloney and MacDonald Avenues. 8 3455 • Road repair with permanent cold patch 62 sq. ft. 500 lbs. used on Flagler Avenue. • Tree Removal on Dolphin Road, Big Coppitt Key,weighing 2.31 tons due to beetle infection. • Assisted Parks & Beaches sweeping Higgs Beach Parking lot and Radio Tower Park. • Shoulder work on Hamilton Avenue, Cudjoe Gardens, used 7 tons of 57 recycled rock. • Removed Ficus Tree (damaged roots) from County ROW on Geranium Drive Big Pine Key. • Filled potholes on Palmetto Street, Big Pine Key using 2 tons of recycled fill (free from FKAA). • Replenished stockpile at Rockland Property: 3 Loads of 57 recycled rock, 1 load of 62 rock, 1 load of millings from Charley Toppino's and Monroe Concrete. • Resurfaced 950 ft of Fifth Street on Big Pine Key, using 15 tons of recycled rock (free from FKAA). • Resurfaced 2400ft of Lyttons Way on Big Pine Key, using 8 tons of recycled rock(free from FKAA). • Resurfaced 2500ft of South Street on Big Pine Key, using 18 tons of recycled rock (free from FKAA). • Replaced 2 salt water damaged grates in Key Haven, on Aster Terrace and Arbutus Drive. • Assisted Facilities with MOT to close Fleming Street, Key West whilst removing a tree at the Key West Library. • Hauled 4 loads of FKAA free fill from Middle Torch Key to Rockland property for stockpile. • Assisted Facilities haul 45 tons of 57 recycled rock from Charley Toppino's for leveling Rockland Property. • Assisted Parks & Beaches, hauling sand purchased from Toppino's to Higgs Beach Dog Park. • Three damaged storm drains replaced with new on Flagler Avenue, Key West. • Hauled 26 loads, 468 tons of free fill from FKAA in Middle Torch Key to Rockland Property. • Should work, 6 miles on State Road 939A Sugarloaf Key. Used 28 loads, 504 tons of recycled 57 rock. • Using 2 Tons of cold patch filled potholes on: Flagler Avenue, Key West, East Circle Drive Bay Point, Bocca Chica Road, Geiger Key, Key Deer Boulevard, Big Pine Key. • Repaired two sides of a Culvert on Blimp Road, Cudjoe Key using 32 bags of Rip Rap. • Completed Mandatory Employee Compliance Training for the whole team in one session. • Stump Grind from tree removal, on Wahoo Lane, Sugarloaf Key. • Damaged Manatee Grate had to be removed for repair and re-installed, Le Grand Street, Little Torch Key. • Shoulder work, 3 miles on Crane Boulevard, Sugarloaf Key. Used 145 tons of Recycled Fill. • Installed French Drain on Dolphin East, Sugarloaf Key. • Pumped water on Avenue C and F, Big Coppitt Key from heavy rain. 9 3456 • Repaired Culverts on Blimp Road, Cudjoe Key. Hauled 32 loads/576 tons of recycled free fill from FKAA, Middle Torch Key. • Removed tree on Wahoo Lane Sugarloaf Key (causing property damage). 6 Miles of Shoulder work on Cudjoe Key, Blimp Road: Used 40 loads/720 tons of recycled fill free from FKAA. • Hauled 34 loads/612 tons Recycled free fill from FKAA from Middle Torch Key to Rockland Property. Shoulder work on Bocca Chica Road, 100ft. • Moved Sign Shop and Signs Inventory from Simonton Street to Rockland Property. • Trimmed Coconut Trees on Sugarloaf Boulevard. PROJECT MANAGEMENT Hurricane Irma Repairs: Following is a list of the remaining locations damaged by Hurricane Irma. Big Pine Key Community Park: Community Center Flood Panels • The County rejected the submitted panels as they are excessively heavy. The panels are being designed to be lighter and easier to handle. • The county and engineer have provided additional information for the contractor to submit new flood panels. Key Largo Park Concessions Roof Replacement: • Determined that FEMA intended repayment for full roof replacement instead of the repair that was previously completed. • Lindholm Roofing selected and moving forward with permitting. Construction anticipated for as early as late February. Final schedule to be coordinated with Parks & Beaches based on park events. Marathon, Tax Collector Seawall: Army Corp of Engineers have issued their permit. The seawall drawings have now been submitted to the City of Marathon for review. The RFP is expected to be issued in February. MCSO Stock Island Jail and Admin Flood Panels: • Project has been completed and is turned over to end-users.. Veteran's Memorial Park: ADA Pavilion & Tiki Huts • Project complete. Bathroom Repairs • Conceptual design provided by FOR and distributed to stakeholders Nov/2023. Pending stakeholder feedback on conceptual design. Hurricane Ian Repairs Following is a list of the remaining locations damaged by Hurricane Ian. 10 3457 Higgs Beach&West Martello: • Preparing Task Order for TY Lin to survey beach above and below MHW for next month's BOCC agenda. • Awarded contract for replacement of Tennis /Pickle-ball Court fencing. NTP issued for January 2, 2024. Completion scheduled for early March. Fence replacement will be coordinated with court re-surfacing being managed by Parks & Beaches. Capital/Grant Funded Studies or Construction Projects: Bay Point Park (Drainage Study)—ARP: • Original recommendation being revised based on County staff input. • Staff applying for roadway abandonment of service road north of the park. Big Pine Community Park Sports Field Improvements —ARP: • Contract with Musco approved. • Parks has indicated the desire for reduced scope, Musco submitted revised quote, change orderin process. Big Pine Employee Housing: • Sea Tech was the lowest bidder. Project temporarily on hold. Bernstein Park Re-Sod/Turf—ARP: • Proceeding with County program to replace the grass with a better species of natural turf, improve irrigation and add some park hardscape. • Task order executed with Bill Horn, Architect for park renovations design. Kickoff meeting being scheduled for early January, 2024. Blue Heron Park Pickleball Improvements —ARP: • 100%plans submitted for review/approval. • Parks requested revisions to the parking lot design. Design has been updated and will be submitted for permitting.. Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT: • Mechanical, Electrical and Plumbing (MEP), largely completed and awaiting final inspections. Plumbing rough-ins, including water, wastewater and sprinklers complete. • Technology components, including electric and low voltage wiring largely complete. CCTV components and biometric access control systems installed • Dual Generators and external fuel tank installed. Start-up testing scheduled for early January. • Final connections to permanent electric power being completed. Outstanding components include automatic transfer switches (ATS) for connection to generators. • Final grading of the site complete. First course of asphalt to access roads and parking lots complete. Site lighting being completed. Landscaping being installed. ll 3458 Fire Station Bay Floor Resurfacing -ARP: • Includes resurfacing of bay floors at fire stations 9, 13, 17, and 22. • Specifications and probable cost completed and submitted by EOR. • Staff preparing the RFP.. Fire Training Academy New Burn Simulator Building: • Plans and Specs for pre-fab burn simulator are being finalized and will be submitted for permitting. • Fire Rescue is investigating construction funding sources. Gato Spalling—CAP: • No Change Gato Building HVAC —ARP: • Design documents were revised to be clearer for bidding and received 19 October 2023. RFP can now be drafted with correct scope. RFP to be issued January 2024.. Higgs Beach Restroom Replacement- TDC: • Slab graded and poured. • Block walls grouted; tie beam being formed. • Hollow-core roof deck installed • Interior metal wall studs being installed • Porta pottys delivered,pumped out and cleaned 2x/week Higgs Beach Sand Re-nourishment-TDC: • Nothing new for this month. HMGP Generators —HMGP: • Generator locations reviewed and approved by county staff. • Surveying each of the generator locations has begun; electrical design is occurring simultaneously. HMGP Wind Retrofit—HMGP: • Design Progressing, latest submittal was 60% and working toward 90%plans. • Designer met with Key West HARC to identify historical requirements for Historic Courthouse windows. Jackson Square Jefferson Browne Redevelopment- CAP: • No change Jacob's Aquatic Center Pool Liner Replacement- TDC • Staff reevaluating which liner system to require for the RFP. KW Lighthouse Stables Building Renovations and ADA improvements —TDC 12 3459 • No change from last month. Waiting for KWAHS and Bender to sign contract for design. Historic Sheriff Residence and Jail Museum at Jackson Square - TDC: • Project closed; Final payment being processed. • KWAHS will work through the fall in preparation for opening in early 2024 opening. Marathon Professional Building—Roof Replacement: • Roof replacement complete—need final warranty inspection for closeout. Roof rep was not available to return until after the new year. Marathon Professional Building Recertification: • Recertification of electrical and structural conditions took place and submitted to City of Marathon. • Repairs identified in both electrical and structural inspections that require completion. requested clarification from City of Marathon building department staff regarding permitting required. • Requested design proposal from McFarland Johnson for structural spall repairs identified in structural inspection report. Monroe County Historic Courthouse Masonry Repairs —CAP, DHR: • State DHR confirmed the contract with Monroe County. • Bender& Associates design work is complete. • RFP pending DHR approval of procurement. MCSO Stock Island Jail Stucco and Spalling Repairs —CAP: • RFP will be advertised in January.. MCSO Stock Island Jail Dormitory Window Replacement—CAP: • The contractor has started the installation and is maintaining their schedule putting us on track to be complete by the end of January.. MCSO Stock Island Detention Center Generator Building—CAP: • All drawings have been submitted to the City of Key West for review. The RFP should start advertising in January. MCSO Stock Island Detention Center Kitchen Floors —ARP: • RFS to be advertised January 2024. MCSO Stock Island Detention Center Elevator 6& 7 Upgrades —ARP: • This is being handled by facilities using their standing contract. MCSO Stock Island Detention Center Air Handlers —ARP: • This is being handled by facilities using their standing contract. 13 3460 MCSO Stock Island Detention Center Ground Floor Door Replacement—ARP: • Pricing has been provided and will be reviewed this month. Murray Nelson Parking Lot—ARP • Plans ready for permitting. Pending 1st of 3 quotes as probable cost less than $150K. Pine Channel Nature Center Trail Enhancements —TDC: • NTP issued 12/04/23.. • Landscaping underway. Plantation Key Courthouse and Detention Center - CAP: • The County has a 3rd party auditor reviewing all project documents at this time. Plantation Key Campus Redevelopment of the Ellis and Old Courthouse-CAP: • Ellis Building: No Change o RFP for renovations to be advertised during the month of January. • Old Courthouse Meal Site in Clerk's old Offices: o Spalling repair to be put out to bid during the month of January. Public Defender Offices at 316 Simonton in Key West- CAP: • Drywall complete and painted. • HVAC ductwork complete. • Ceiling complete. • Electric trim out complete. • Low voltage run throughout. • Tile installation 90% complete. • Interior doorframes, doors and transom windows installed. • Exterior doors and windows installed. • Parking lot patched and sealed. • EV car and cart chargers installed. • Security system near completion. • Baseboards installed, carpet installation underway. • Furniture scheduled for 1/8/24 delivery. • Substantial completion scheduled for late January 2024 Reynolds Street Pier Pile Repairs —TDC, FDOT-TAP: • Preparing RFQ, for design services to develop plans and environmental permits for pier improvements. Rockland Key Fleet Facility—CAP: • Geotechnical and site survey completed, waiting for reports. • Architect drafting Owner Project Requirements (OPR) and Basis of Design (BOD) 14 3461 • Monroe County Planning • has made verbal comments on plan. • Draft master plan received. Roth 911 —MCSO: The MEP designer has been contracted; complete design by the early February.. Rowell's Waterfront Park Phase I—TDC, FDOT, CAP: • Closing out the project. Rowell's Waterfront Park Phase II—CDBG-CV, CAP: • Grant extension request approved. Funding available thru Sept. 2024. • RFP proposals exceeded construction estimate. Staff working with the design team and the lowest bidder on value engineering to reduce the project cost. Rowell's Waterfront Park Phase III (Tiki Huts)—TDC: • Staff preparing RFP. Supervisor of Elections Key West Office Relocation - SOE: • City of KW CC issued 11/16 /23 • Substantial Completion issued, final payment in process • SOE furniture delivery scheduled for 1/11 Tavernier Fire Station Hardening—CDBG-MIT: • Met with FloridaCommerce to discuss additional grant requirements before moving forward with design. Transfer Stations Equipment Buildings -MCSW: • Waste Management is in the preliminary stages of building expansions. So CPH is adjusting their preliminary equipment building plans per discussions with Solid Waste Management. Site surveys for updated building locations conducted in Dec. '23. • CPH provided a new task order proposal for design documents thru construction closeout. Proposal is currently under review.. 15 3462 FACILITIES —UPPER KEYS Upper IKeys ll�aicilffies IIIaitntenance Work Order Reporting 180 160 140 N/I 120 jai 100 80 60 NIS ro, 40 iAU III 20 0 0 i) ri W()r k 0 r(de.rs 1�Pvv Work 0 r(d r s 1--�e(c e v e(d s ro o ri r —00—Work Orders CoirnlpllO ed I-Js Mort Upper Keys - Mon ly Work Order Completion Tiime ium Mthin 24 Hours )J)m Within 72 Hours rJJJ,Longer than 72 Hours(imosfly in coimpllex jobs); 16 3463 FACILITIES —MIDDLE KEYS IMiddlIe IKeys ll�aicilffies IIIaitntenance Work Order Reporting 90 80 70 ........ 60 #)Y'Upl 1/10 14%si'll 10 50 0 40 / 00 30 20 10 ImmWNW 0 401�11' lip 0 i) ri W(o r k 0 r(de.rs 1�Pvv W o r k 0 r(d r s 1--we(c e v e(d 1-i s m o ri r 1-i —00—Work Orders CoirnlpllO ed Mor-A Monthly Wo,rk Order Completion Tiime iim Within 24 Hours )rml Within 72 Hours JJJJr Longer than 72 Hours(imosfly more coirnp�ex jobs) OF 17 3464 FACILITIES —LOWER KEYS II....ower Keys II acitIIffies IMaintenance Work Order Reporting initn; 50 200 uwaU a4 WWOa�st!lllU r��,r� � ,ua 150 i sa muumutJJf 0V per 100 IV ,,,,IWV�� � w � uum u ,mumumumumumumuuwmuwmuia�" ur�mwuuwmu�� ,rioioimi �d0 W � uuumlwm��wm uuv� uu �' ��m t.7 m 11 FOR 0 a' c 0 iI) ro`v°`(o k�.(de.rs Inyw:;vv`v°Work 0r(d s 1=-we(ce,ee(d s f4fiori:l�o —00—`v°Work Orderr,4::oirrnplleted f4fioril:1-o Monthly Work Order Completion Time iim Within i n 74 Hours rmlrlWithin 72 Hours uuir Longer than 72 Hours(rrnros y more lu�l�VV I IlVppllllll coirrnp�ex jobs) Lower Keys Maior Accomplishments • Continuation of Renovation Project for Supervisor of Elections at Bayshore • Build countertops at Bayshore Manor for SOE 18 3465 zsa 200 150 4p�o .......... ee 24Flours 4„ 100 aa„ Within 7z FI`'dm5 50 „. Longerm ,bl��aneo5tl�q ra�cu,„,ri 0 Wu I Illllllll���j��, complexjobs) Jun (Wumll� o<a z it Ir�r �ara.,xo ��R k Ordc,rs R-c ive0 11 WllJOo,,I,-, W ­/m........... PARKS AND BEACHES Department Hi2hli2hts: • Parks and Beaches Holiday Luncheon at Harry Harris Park Dec 191h • The Department hosted our first Winter Camp in the Upper and Middle Keys. UPPER KEYS Rowell's Waterfront Park • Repaired/replaced storm damage trees • Added floating dock • Added new ladder for water entrance/exit Friendship Park: • Repaired damaged trees and parking lot caused from storm • Added new benches to playground Peace Park • Added shell to the walkway • Added new light bollard Key Largo Community Park: • New turf installed at batting cages • The Orange Bowl Swim Classic held at Jacob's Aquatic Center on January 3Id • Added golf net to batting cage Harry Harris Park: • Added new signage • Replaced parking bumpers • Photos with Santa event at Harry Harris Park on Dec 091h 19 3466 • Repaired fence in playground • Created dog run area • Added new bumpers to pier for boat ramp Plantation Key Community Center: • Host location for Winter Break Camp Dec 28th and Jan 4-5th LOWER KEYS Veterans Memorial Park: • Wounded Warrior Project Soldier Ride ending at Veterans Memorial Beach Jan 5th at 2:30 p.m. • Removed sand from storm • Secured damaged shelter caused from storm Big Pine Park and Activity Center: Replaced soundboard with beadboard Thoroughly cleaned elevator upstairs Repainted community room on second floor Repainted all doors • Added signage for the World's Largest Key Lime Pie • Began installation of new Playground • Hosted baseball tryouts • Hosted Bocce Tournament • Hosted soccer tournament • Hosted Winter Break Camp Pine Channel Nature Park: • Removed tree stands. Watson Field: • Removed damaged fence • Replaced water fountain • Added sand to volleyball court and improved fencing to include shelter Bay Point Park: • Met with community to discuss pickleball and tennis court schedule • Added new volleyball net Bernstein Park: • Sanded and painted fence at playground • Fitness equipment repairs in progress • Replaced entrance sign Higgs Beach: • Coconut palms trimmed • Australian Pine exposed roots removed 20 3467 • New water fountain installed at dog park • New water fountain installed at Astro City Park • Repainted picnic tables and benches • Added signage • Met with pickleball and tennis group to discuss upcoming renovations • Working in conjunction with Project Management and Facilities Maintenance for temporary repair of seawall damaged in recent storms. • Installed repaired railing to pier steps • Repaired Martello fence after storm damage FLEET MAINTENANCE GPS: • SAMSARA GPS installations to date: 447 Assets • SAMSARA GPS installed all generators. • SWM has been added to Samsara and will utilize a system to enhance tracking of illegal dumplings, instead of a separate system saving the county money. • R&B has met with samsara as well and been trained in reporting. • Lead Mechanics Samsara GPS vehicle monitor training—On Going. • Added Julie Cunio to the Samara GPS system in order to run reports for FEMA. Department trained • All Public works departments trained on Samsara FEMA reporting • Additional units received and back up cameras ordered for SST buse in cooperation with Mark Gongre Generators: • New Generator Program fellable PDF PM forms created. • Fleet adding Marathon Airport air compressors to maintenance program. • DUE TO THE COMPERMIZED 6,000 GALLON FUEL INTERSTICIAL TANK, Plans being worked on to take GENMEDEX offline with backup as temp replacement. 150kw Received quote. GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT. Quotes presented to FAC and trying to acquire funding for replacement. • NEW PK COURTHOUSE GENERATORS - COR00915 AND COR00916 - Concerns have been properly diagnosed and repaired. • Roth Building 670KW Generator, a 2004 model year, the fuel tank Interstitial monitoring detects the presence of liquid in the interstitial space. Double-walled tank continuous electronic monitoring or monthly visual inspection of the interstitial space for signs of leaks. The Annual Fuel Tank inspection indicates the outer wall has rusted away beyond repair. Needs generator tank assembly needs replacement. Working on replacement tanks Plumbing in fuel trailers, removing fuel from compromised tank. Fuel trailer plumbing completed and tested. THIS IS ONLY A TEMPORARY SOLUTION. GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT. New unit ordered projected to be replaced around June/July 24 • TAVENIER FIRE STATION 422 Generator 1437/492 ingested an Iguana that damaged the fins on the radiator as it went through the belts. Fan Belts replaced; Radiator is not 21 3468 leaking. -PORTABLE GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT • Working on getting Old Jail power transfer to FAC43084 need assistance from FAC to transfer circuits to this generator. This generator is to handle all communications for the entire JACKSON SQUARE complex. Needs electrician brought in by Facilities, to complete transfer. Waiting on FAC • West Summerland Key communication tower generator fail to start on weekly exercise. Generator is not repairable. Portable generator 4 FAC984, an 80kW assigned, connected, and secured to the site. This portable Generator is required to be removed from site prior to any major storm and returned as soon as possible after any major storm passes. GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT. • KL Andros Road tower generator has been taken off-line and fuel drained. A portable generator 4 FAC9866 a 38kW, has been assigned, connected, and secured to the site. This portable Generator is required to be removed from site prior to any major storm and returned as soon as possible after any major storm passes. GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT. • Ruth Ivins gen size according to Marathon Electric (Randy Mearns)needs 30kW. Temp Portable has been identified and connecter to the building. Transfer switch installed. PERMANATE GENSET AND FUEL TANK IS IN NEED OF DESIGN AND INSTALLATION. • Sugarloaf fire station A portable generator a 40kW, has been assigned, connected, and secured to the site. Gen Crew responsible for Sugarloaf FD gen fueling. PERMANATE GENSET AND FUEL TANK IS IN NEED OF DESIGN AND INSTALLATION. • PORTABLE GENERATOR FAC 10183 —IDENTIFIED AS THE BACK UP FOR CARD SOUND, AT MAR YARD FOR ANNUAL LOAD BANK • Specing right sized back-up generator for Bernstein Park—per the usage, a 100Kw has been determine for the need. • Repaired Portable generator 4 FAC668 a 100kW, has been assigned to the Sheriff's Firing range removed after season facility. This portable generator is to be stored at the Marathon Garage due to elevation issues and deployed as needed after major storm as needed. • Fleet re-establishing oil sample program for generators. • Discovered issues with the oil sample on GENFRMAN, changed oil and will continue to monitor. • Assisted with switchgear repair at Marathon Airport- High Priority due to recent activity. Working with Mike to try to replace all transfer switches at the airport-will need assistance from project management. • New fuel tanks being fabricated for various portable generators. 2 complete 1 in process • All generators exercised a minimum of once a month. Scheduled for Wednesday Exercise at various hours due to building requirements. • Special Maintenance and corrosion control Emergency Communications tower generators —On Going CRC • THERE ARE 13 GENERATORS THAT HAVE BEEN DECOMMISIONED, NEVER BEEN REPLACED TO DATE. • New gensets at EOC set. 22 3469 • Working with FAC to acquire funding for critical infrastructure improvements replacing outdated transfer switches NOT covered by other grants. Money is available through ARPA Funds • Working with FAC to acquire funding for replacement of transfer switch and genset at the Medical Examiners building. The 6,000 - gallon fuel tank is in poor shape and needs replacement. Money is available through ARPA Funds. Sheriff Department: • Working with MCSO to provide documentation for their accreditation process. Provided for 2024 again • Communicating with new Sheriff Dept. Fleet Manager regularly —On Going • New Sheriff Dept. interlocal agreement-pending • Performing multiple recalls on Sheriff's Ford vehicles "In-House" Warranty repairs, thus reducing the downtime in the dealerships • Train and mentor, the Sheriff's Fleet Manager as to the FASTER software with literature and video's —literature has been issued with On Going mentoring. • Provide documents on service and repair and accreditations to MCSO Corrections for their accreditation process. • Including one MCSO unit in Samsara GPS Pilot Program to isolate a GPS signal loss on the 18-mile stretch. Vehicle Accident Repair: • Cross-training ongoing • Creating SOP for processing accidents. • Incident/accident process up for further discussion at January Fleet staff meeting. • Thirteen (13) accident repairs in progress. Vehicle Replacement: • Purchase Orders generated for 31 new assets are on order. • Updating Risk Department; advising of added and deleted units for insurance purpose • Toro 3100D ReelMaster Mower, Toro Sand Pro, two Toro Workman GX—P&B have created the PO's and equipment has been ordered. Sand Pro ETA first week of October 2023. • Creating SOP for commissioning new vehicles - 1 st Draft completed. Surplus: • Next sale Surplus: 16 assets. • Cross-training ongoing • Updating Risk Department; advising of added and deleted units for insurance purpose - On Going • Assisting Social Service Department with surplus vehicles. —On Going • Seeking salvage companies for disposal of scrap metal and non-sellable County units. — Using Paradise Towing and Weeks for scrap removal • Creating SOP for decommissioning and Surplus Sales of County Assets. 1st Draft in revision. 23 3470 Fuel Management: • Looking into Catwalk for Magnolia Fuel Tank • Fuel Billing cross training-High Priority-ongoing • The two fuel sites combined processed and distributed approximately (5,930.030) gallons of unleaded and(4,138.600) gallons of diesel fuel. Fuel Storage Tank: • As of June 1, 2023, Fleet Management will take over the Fuel Storage Tanks for all of Monroe County in order to maintain stability, standardization and uniformity in the compliance of Certifications, Certificates of Insurance (COI)with Florida Department of Environmental Protection (FDEP) and any other documents. • The Generator Shop on Marathon will be the primary M&R facilitators for Fuel Storage Tank compliance. • All regulated tanks complete on annual inspections. • FDEP- continue to work on bringing the fuel storage tanks into compliance and updated registration on 14 tanks. • Scheduled repairs to Magnolia fuel tank. complete • Quoted and scheduled required annual fuel tank inspections, currently about 100% for 2023 completed. • Fleet registered new EOC tank...fleet to assisted with the NEW Fuel Tank changeover at the Marathon pw yard. • A Green Three Ring Binder of documents for each fuel Storage Tank site, will be developed and kept current, for compliance, at a predetermined location. In process • An Electronic file will be developed and kept current for all documents on each fuel storage tank site, in order to present to an FDEP official when requested. Hard copies will be sent to each Facilities Building Manager to be kept on site. File complete • Fuel Storage Tanks will be regularly inspected and maintained in compliance by the Generator techs when performing generator M&R. Any M&R documents will be added to FASTER, the three ring binders and the electronic files. Completed monthly. • An electronic Inspection form will be developed, designed and created for the Fuel Storage Tanks. • Fuel Storage Tank management will take a lot of time and effort to get back into compliance. Close to obtaining compliance on last of the tanks, repairs scheduled for 1-4- 24 • Documents are to be kept per the regulations of FDEP and the Sunshine Law. • The search for historical documents is a huge administrative burden. • SOP is in draft. Storm Preparation: • Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential weather event. Developed a Disaster Preparedness Plan for Fleet rechecked all team members for foul weather gear and readiness. • Work with Preliminary Damage Assessment Team with training- 24 3471 • New Web EOC Training with Bill Uptegrove and Keith Moriarity, —on going. Keith to join EOC and has completed training. Additional training to be taken by both in Jan • Check fuel levels and topped of portable fuel tanks in preparation for storm season. On- Going. Fleet Employees: • Fleet Director created extensive Professional Development training planners, applicable to the automotive industry, for all Fleet Personnel. On-Going • "In-House" Ford warranty training and connectivity-ongoing • Keith Moriarity is following the Professional Development training planner to be the Ford Warranty Administrator for Monroe County. • Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. —On Going • Fleet Director has registered BOCC Monroe County Fleet with A.S.E. to manage employee A.S.E. Certifications. —On Going • The Fleet Team currently has 137 A.S.E. Certifications. 3 Heavy Truck Master, 2 Truck Equipment Master's and 6 Automotive Masters. • Plantation Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for 2023. • Rockland Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for 2023. • Marathon Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for 2023. • All garage employees received monthly safety training—Safety Topics. eye protection and stress management. • Free On-Line training available through our STARS access through Ford—On Going • Mechanic Leads educate and mentor their Teams on the processes for FORD Stars individual technician training—On Going. • Fleet cross training and refresher training—On Going. • Creating "In-House"new hire and departure checklist. On-going (Tania and Bill). • Rewrite of Mechanics Job Descriptions into a progressive tier. This includes a Part Time/Internship position to hire students from Monroe County High School Automotive Programs at Coral Shores and Key West High Schools. Other Fleet Items: • Three garages combined, work orders for the month, 494 Work orders completed. • Provided vehicles for the Keys Coast project. - On Going • Plantation Key Garage has received three new vehicle lifts installed. • Marathon Garage has three new lifts Installed. • New Fleet fellable PDF PM Report created. • Monroe County Fleet Management is providing Maintenance, Repairs and Ford "In- House"warranty work for the following agencies: 1. The City of Key Colony Beach's Public Works and Law Enforcement vehicles. 2. The City of Marathon's Fire Rescue and Law Enforcement vehicles 3. Keys Energy 25 3472 4. The Monroe County School District 5. Florida Highway Patrol for Troop —E 6. City of Key West Speedo Calibrations 7. FWC • Perform Speedo Calibrations with M&R for Florida Highway Patrol for Troop—E, in addition with the supporting FHP rotating into Monroe County until 2025 • In discussion with FWC to perform Speedo Calibrations, first calibration performed on June 16, 2023. • Assisting MCFR mechanics for their A.SE. recertifications, that will help with their E.V.T. certifications. o NFPA 1071 Standard for Emergency Vehicle Technician Professional Qualifications, o NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Emergency Vehicles. o NFPA 1912: Standard for Fire Apparatus Refurbishing o This will Help MCFC with their ISO rating. - On Going Mentoring • Working with and coordinating "In-House" Ford Warranty repairs and claim submissions for MCFR mechanics so the work can stay internal—On Going Mentoring • Working with mechanic Joe Maus at MCFR and verified that the new alignment lift for Rockland Key will support the Ford F550 ambulance chassis when needed. • Bill Uptegrove was able to setup MCFR with tires off of the Florida State Contract Pricing—On Going • Mentoring Monroe County FR with coordinating training for MCFR mechanics Joe Maus and Robert Egger. Both are now under the Ford STARS training and both have access to all Ford Service publications with IDS and FDRS diagnostic systems to support their operations. —On Going Mentoring • Created four(4) RED BOOK binders, one for each garage and generator shop with needed information on how to address items like injuries, emergencies, and contact information to perform daily duties in the absence of the Mechanic Leads. • Monthly Staff meeting held at the Marathon Garage. Next meeting is for 1-9-24. • Garage Inspections held Monthly - On-Going • Work in Progress Revise vehicle numbering system for County vehicles —On Going. • Mandatory Take home vehicles for on-duty mechanics —On Going. • Provide strategic plans, monthly safety reminders-eco driving instructions, etc.- Distributing to All Users —On Going • Re-implementing garage weekly communications meetings —On Going. • Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going. • Replace old, three outdated garage shop trucks-pending. • Replacing defective license tags for various Department vehicles - On Going • Replacing old worn-out vehicle decals for various County Departments —On Going • Researching MSDS availability on web-pending www.msds.com • Verified toll by plate invoices for various Departments - On Going • Verify mechanics CDL driver license and endorsements —Verified and scheduled for exams —On Going 26 3473 • Created a FASTER Dashboard to monitor all four shops top ten Key Performance Indicators (KPI's). Investigating becoming an "In-House" Warranty provider for Stellantis, Dodge/Chrysler as it is known by 27 3474 0 VETERANS AFFAIRS CLIENT STATISTICAL DATA Monthly Report 12/1-12/31/2023(FY 2024) CLIENTS ASSISTED VA Phone Calls 452 Client Data 1,994 New Clients 49 Field Visits 6 Compensation and Pension Filings 34 Flag Presentation 4 Homeless Veterans Assisted 0 Community Involvement 206 Board of Veterans Appeals Hearings 4 Marathon Mobile Office 1 The department planned and participated in Soldier Ride events from Key Largo Major Community Event to Key West. VETERANS TRANSPORTATION PROGRAM Transportation Calls 147 Veterans Transported 43 FINANCIAL AWARD DATA Retroactive Payments $ 288,366.38 Reoccuring Annual Payments $ 500,610.96 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156 3475 Employee Services- December, 2023 Employee Benefits 1. Distribution of Weekly Benefits Eblasts (2): Transition of Optum Mail Order Specialty Rx(12/22) Wellness Wednesday: Help Prevent Winter Viruses This Season(12/27) 2. Biweekly conference call with benefits consulting team 3. Monthly conference call with Clear Track HR 4. Weekly Employee Benefits Meetings 5. Employee Services Monthly Meeting 6. Phone/Email/In-person support to general benefit questions 7. Phone/in-person support to "near retirement"employees (0) 8. Support for turning 65 members (3) 9. Extensive Rx Support 10. Domestic Partnerships (1) 11. Processing of MN Life Claims (1) 12. Monthly invoices prep&payments 13. Case management review and support 14. Weekly deposits 15. HIS Exclusion Entries 16. Final outreach and wrap up on all missing O/E forms 17. O/E payroll deductions for all companies 18. O/E Retiree worksheet/payroll 19. O/E Retiree FRS Posting 20. HSA Worksheet/Funding 21. O/E corrections 3476 Employee Benefits Department JAN FEB MAR APR MAY JUN NEW HIRES 14 9 15 17 11 24 TERMINATIONS 13 14 9 7 10 18 NEW RETIREES MEDICAL 0 0 6 4 2 0 NEW RETIREES LIFE ONLY 0 0 2 2 0 0 DECEASED#LIFE CLAIMS 2 2 0 3 0 4 OTHER COVERAGE CHANGES 3 5 10 10 10 9 ACCOUNT CHANGES 3 3 6 7 8 14 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 ACTIVE NONMEDICAL 120 120 120 120 120 120 RETIREES WITH MEDICAL 278 278 278 278 278 278 RETIREES DVLS ONLY 96 96 96 96 96 96 RETIREES WITH LIFE ONLY 12 12 12 12 12 12 SURVIVING SPOUSE 5 5 12 12 12 13 COBRA 4 3 4 4 5 5 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 JUL AUG SEP OCT NOV DEC NEW HIRES 7 22 15 13 14 11 TERMINATIONS 19 15 16 14 11 6 NEW RETIREES MEDICAL 1 0 0 1 0 0 NEW RETIREES LIFE ONLY 2 0 0 0 0 0 DECEASED#LIFE CLAIMS 1 1 2 1 5 1 OTHER COVERAGE CHANGES 9 7 5 10 6 6 ACCOUNT/TITLE/NAME CHANGES 21 8 5 3 17 20 ACTIVE WITH MEDICAL 1642 1642 1196 1642 1177 1186 ACTIVE NONMEDICAL 120 120 122 120 114 116 RETIREES WITH MEDICAL 278 278 374 278 177 177 RETIREES DVLS ONLY 96 96 210 96 176 175 RETIREES WITH SUB/LIFE 104 ONLY 12 12 32 12 104 SURVIVING SPOUSE 13 13 14 15 14 15 COBRA 4 4 4 10 5 3 WAIVER OF PREMIUM 0 LIFE INS 1 0 1 0 1 0 1 0 0 3477 2022/2023 Monthly Report Human Resources Monthly Report for December, 2023 Sr. HR Administrator Monthly Report for December 2023 • Reviewed salary analysis forms for all departments with above entry new hires • Processed and assisted employees with FMLA • Assisted with light duty accommodations for employees • Amend leases for Employee Housing Program • Reviewed and discussed Artificial Reef Director candidates • Assisted with Remote Worker policy • Job Assessment Tool training with Evergreen • Processed Workday transactions for employees • Provided Salary Increase report • Alchemy Term File Project and attended Laserfiche training • Provided various records requests • Attended routine HR meetings to discuss the needs and outstanding tasks of the departments Recruiting Stats for December 2023 : • For December 2023, the County had 45 open positions for which we received: 163 total applications: 12 internal and 151 external. Of the total applications, 150 were deemed to have met the minimum requirements for the positions to which they applied, 13 did not qualify, and 0 withdrew their application. Of our total applications, 30 are reapplying and 121 are new applicants. • Of our 45 openings: 14 were closed/filled, I position was re-posted from a previous posting, 12 were new postings, and 24 remained posted. Turnovers: We had 3 new hires (2 are Temporary) and 2 promotions. • ***We had a total of 4 resignations/retirements/terminations and 0 Deceased for the month of December 2023: Resignations average year to date 9.11 % Retirements average year to date 2.11 % 3478 Countywide Turnover by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78 525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73 533 2017 10 8 10 3 9 4 7 11 7 4 10 3 86 538 2018 10 6 4 6 11 6 6 5 4 7 7 1 73 526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66 551 2020 6 7 6 2 3 8 2 8 12 8 5 2 69 597 2021 4 3 5 4 6 6 5 7 6 10 3 3 62 603 2022 4 5 5 7 4 6 13 4 2 2 6 6 64 615 2023 6 4 5 5 8 12 8 8 8 3 0" 4 71 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20% 2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90% 2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14% 2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57% 2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55% 2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52% 2021 0.73% 0.54% 0.91% 0.73% 1.09% 1.09% 0.91% 1.27% 1.09% 1.81% 0.54% 0.54% 10.39% 2022 0.73% 0.91% 0.91% 1.27% 0.73% 1.09% 2.36% 0.73% 0.36% 0.36% 1.09% 1.09% 10.61% 2023 1.09% 0.73% 0.91% 0.91% 1.45% 2.18% 1.45% 1.45% 1.45% 0.54% 0.00% 0.00% 11.54% Resignations and Terminations by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 4 5 9 4 8 5 2 8 4 6 2 4 61 525 2016 4 3 2 5 6 5 3 3 6 7 7 2 53 533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63 538 2018 9 3 3 4 9 8 6 4 3 4 5 1 59 526 2019 6 3 8 1 4 3 3 11 4 2 5 4 54 551 2020 4 6 4 1 2 8 1 6 10 5 3 2 52 597 2021 2 2 3 3 3 5 5 6 5 7 2 2 45 603 2022 3 3 4 7 2 5 9 4 2 1 5 3 48 615 2023 3 3 2 5 8 8 6 8 6 3 0 4 56 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89% 2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10% 2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82% 2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97% 2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27% 2020 0.73% 1.09% 0.73% 0.18% 0.36% 1.45% 0.18% 1.09% 1.81% 0.91% 0.91% 0.36% 9.44% 2021 0.36% 0.36% 0.54% 0.54% 0.54% 0.91% 0.91% 1.09% 0.91% 1.27% 0.54% 0.54% 7.54% 2022 0.54% 0.54% 0.73% 1.27% 0.36% 0.91% 1.63% 0.73% 0.36% 0.18% 1.09% 1.09% 7.96% 2023 0.54% 0.54% 0.36% 0.91% 1.45% 1.45% 1.09% 1.45% 1.0go/ol 0.54% 0.009/o 0.00% 9.11% Retirements(and Deaths)By Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16 525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20 533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23 538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18 526 2019 1 2 3 0 0 1 0 1 2 1 0 1 12 551 2020 2 1 4 1 1 0 1 2 2 3 2 0 19 597 2021 2 1 2 1 3 1 0 1 1 3 1 1 17 603 2022 1 2 1 0 2 1 4 0 21 1 1 3 18 615 2023 1 1 3 0 0 4 2 0 2 0 0 0 13 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12% 2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81% 2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32% 2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35% 2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.19% 2.28% 2020 0.36% 0.18% 0.73% 0.18% 0.18% 0.00% 0.18% 0.36% 0.36% 0.54% 0.36% 0.00% 3.45% 2021 0.36% 0.18% 0.36% 0.18% 0.54% 0.00% 0.00% 0.18% 0.18% 0.54% 0.18% 0.00% 2.85% 2022 0.18% 0.36% 0.18% 0.00% 0.36% 0.009/o 0.73%1 0.009/o 0.36'/ol 0.18%1 0.18% 0.00% 2.99% 2023 0.18% 0.18% 0.54% 0.00% 0.00% 0.73%1 0.36%I 0.009/o 0.36%I 0.009/o 0.00% 0.00% 2.11% 3479 Human Resources — Turnover Report Countywide Turnover 12 ll, 12 1.' "V ii r"v 00 0 1.0 r ip �t� �GJ 10 8 ! 8 8 �% ��� 8 � 8r � a7 �ot� �� �;oal�l �1 7 1� ��„uU �� 01 (1 0/ 5 �/ir0l 5 /'� e� 6 tiylfl"Ali` 45 oNs9� 4 4 �� � 1 y q� 3 4 �� ls�l4 y 3 ��11��, � �� 3 0 0 i 1 k q , 6a 7 3 10 11 11 tea -2020 2021 /*/.........2022 2023 Termination Date Finployee Position Primary Termination Reason 12/8/2023 Bradley Stein Planning&Development Review Manager Resigned Relocation 12/12/2023 Heather Bennett Temporary Fire Rescue EMS Billing Specialist Temporary Assignment Ended 12/15/2023 Cary Knight Director Project Management Other Ean to ment 12/29/2023 Jillian Kenna Senior Library Assistant Other Eanployment 3480 T- oo i 1. �3 U e � e � � CF) O q \� r\ l} � � � r � � � �\ �© � � "I'll,/' fiiiiiiiiiiiiiij � � � � �3 � �3 :finjimij II j i \ i \ �\ (\ �e v �3 �> r , r � ,\ r � �> � �! r � �© � x r: � C14 00 Iq ,E,1 11 ce)1. u 0 1-0 0 .1 CF) 0 00 % 0 100, 16 0 00 100, 0 010 ol ol N R* N ol1-0 0 010, 010, 00 00 ol ol Ln Ln m C) '10 -00,0- 0 V) 0 0 0 0 0 to C: _r_ cr- 0 0 \ 2 / CL >- CL 0 cr- 0 O E o 0 0 E 0 0 V) 0 u ce) 00 Iq ce),E,1 1.11 1.01 CF) 0 0 0 100, 0 00 100, 0 00 0 ol ol N 00 100, 0 r1i ol ol 'o rn '00, rn o rl ri Ln Ln '10 o- -0 N m OR C) 100, OIL) 0 Goon 0 4- V) 0 0 0 0 cr- 0 co 0 CL CL cr- ooii 0 E 0 0 E 0 0 V) 0 u faaa Im Iq 00 Iq ,E,1 11 ce)1. u 0 .11-0 0 CF) 0 0 0 ol1-0 0 00 0 100, 0 16 100, 0 16 ol N 010, R* N ol1-0 0 ol ol R* R* ol 00 Ln rn -0,0 0 V) 0 % V) 0 CL CL CL 0 CL 20 O u .0 0 b -b E .0 0 0 $ Iq i 1. �3 U e � e � » / 9 �3 � � � � r / , ? � ��a � y o \ > 3 r �/ � ^ J / r � � �3 � r y \ \ / III Z/ �3 q 0 t t / r m 0 0 0 a®�, k k k \ fp / 7 \ 7 0 ƒ \ E \ \ / > \ 2 / e \ / / 0 ¥ > r y > \ \ > 0 / 2 ./ 0cr- 0 \ 3 } 0 �\ (D 00 Iq ce),E,1 1. 11 u 0 1-0 0 0 0 0 z .10, 100, 00 0 00 100, 0 Q0 0 Jr-ol IE e�M///// 100, 0 ol N N 100, 0 `,I f Efiflf", MINE= 100, 0 V) 0 0 1 a) z I,- 00 Iq ce),E,1 1. 11 u 0 10 0 .1 CF) 0 0 0 00 0 ol 00 00, 0 100, 0 ,07 ol 0 R* N 100, 0 vDioioa mr (/f5" 100, 0 V) 0 b a) z 00 00 Iq ce),E,1 1. 11 u 0 10 0 0 0 OIL) 00 00 10 e zZm ol 0 00 000ie mr 100, 0 rcr jr iv mr 100, 0 mr WWI/, II&lzzzzz/, "zz" nir 010, 00 100, 0 r1i 010, 010, rl rl mr ol 0 100, 0 Ln rcr mr 00 rn 1-0 0 0 00 16 All. 0 1-0 '2? ol 0 00 0 100, 0 Q0 000ie i000m mr oio 1-0 ol 0 0 100, fl 010, 0 W -0,0 0 V) 0 W z -41 Safety and Security Office The Safety and Security Office continues plans for the next three County facilities to have the Access ControlNideo Management systems installed. These include the County Libraries in Key Largo, Islamorada, and Big Pine Key. 3490 IIIIII rn o as ro as m m c 0; O � en ro as m v �—o r,4 N Q p 0 m 0 0 _0 0 rcN° iu ,_ q�� u gNNh 0 M Vf Ln d III ' N e-1 1, • U ���w rymm �flu r Q C) ter a.o dN i'vnnw iuMrca pu�llluu N 0 10 U��ru"Yfl� tt ui� attn ; r 4J Illll�tt" CL w lg u E u i 0 311 U911VIVI I, ro ID ItlNhr 14* 0 0 IV�w n�i�d —0 N Q 9M4A9 � Q� Ww�D� Ln 0 Ln c IPllllpu�µo' Vt 4,1 lUIUIUTAIAIN/M/M��� 3491 County of Monroe � Monroe County Fire Rescue The Florida Keys 490 63r1 Street Ocean Marathon, FL 33050 � . Phone (305) 289-6005 �u Monthly Activity t - Fire Rescue ■ Participated in the memorial service for the passing of retired Firefighter Stan Webb. ■ Conducted a Multi-Agency Mass Casualty Incident (MCI) Drill at Mariners Hospital with Monroe County Fire Rescue taking the lead in coordination with the Key Largo and Islamorada Fire departments. ■ Provided Holiday Parades with Crew members driving Fire Engines and support vehicles for the families of the Stock Island, Big Coppitt Key, Cudjoe Key, Ramrod Key, Summerland Key, Little Torch Key, Long Key, Layton, Tavernier, Big Pine Key, Conch Key and Duck Key communities. ■ Participated in the Holiday Parade in Key West from Truman Avenue to Duval Street. ■ Crew members from Station 8 participated in the Key West Triathlon event proceeding from College Road through Key Haven to Boca Chica. ■ Crew members from Station 13 participated in the "Santa Arrives at Coldwell Banker" event on Big Pine Key. ■ Crew members from Station 13 participated in the Summerland Key Airport"Fifth Annual Fly-In" event. ■ Crew members from Station 11 in Cudjoe Key provided a the "Meet Santa" event for families in the community. ■ Crew members from Station 22 participated in the "Santa at the Park" event hosted by the Parks & Beaches department at Harry Harris Park in Tavernier. ■ Participated in the coordination of the final stages of the Emergency Operations Center and Fire Rescue Headquarters building furnishings. Trauma Star/ EMS • Conducted Quality Assurance meetings with the Lower Keys Medical Center. • Three (3) flight personnel attended a STABLE pediatric-neonate course taught by Nicklaus Children's flight program. • Attended the Keys Health Ready Coalition meeting. KHRC serves as a multi-agency coordination group that focuses on health-related emergency preparedness that strengthens the health system's ability to respond to emergencies and disasters in Monroe County. • Continued the Medicare Ground CMS Data Collection requirement project. MCFR is required to gather our ground ambulance comprehensive data and report it to Medicare. Our data collection period is from October 01, 2022,through September 30, 2023. • Completed an Administrative Law Judge (ALJ) hearing for an air transport denial appeal claim in conjunction with the Billing division and the County Attorney's office. 3492 Monthly Activity Report December 2023 Page 2 of 3 • Taught a "First Aid, CPR, Stop the Bleed" course to the Cub Scout Pack 573 in Big Pine Key.All attendees earned a First Aid Badge. • Attended a planning meeting with the Thriving Minds organization to explore grant funding options to bridge the gap of services to manage the Coordinated Opioid Recovery (CORE) Network of addiction care in Monroe County. • Quality Assurance (QA) / Quality Management (QM) team reviewed all of the patient care reports,to include clerical errors, paramedic follow up and feedback to improve and enhance patient care documentation for the prior month. • Continued PSTrax inventory software implementation and the organization and re- structuring of medical supply ordering and delivery processes. Key West International Airport/Fire Station 7 ■ Crew members from Stations 7 and 8 visited the Key West Women's Club to receive "Comfort Teddy Bears" to give to children suffering trauma. ■ Crew members from Station 7 participated in the Santa Parade in the Big Coppitt Key area. ■ Participated with the Airport's Annual "Flight to the North Pole" children's event for children South of the 7 Mile Bridge. ■ Attended the retirement ceremony for the outgoing Port Director of the city of Key West. ■ Attended each of the EYW Operations Meetings, Construction Meetings,Airlines Meeting and Airport Tenant Meeting. ■ Completed fire extinguisher training for airport fueling personnel. ■ Annual SCBA maintenance and inspection completed. ■ Completed Special Detail for the "Outdoor Movie in the Park" family event at East Martello. ■ Participated in the memorial service for the passing of Firefighter Stan Webb. Fire/EMS Training ■ Completed the Firefighter Minimum Standards training"Hot Shots" course, including testing by the state of Florida Bureau of Fire Standards and Training who conducted the practical examinations testing students' knowledge. This year,the Academy had a 100% pass rate.All 22 students taking the practical test administered by the state passed. ■ Hosted the "Hot Shots" Graduation and Family Day at the Marathon High School. ■ Completed an Annual Training Plan with a monthly schedule of courses for 2024. ■ Scheduled Multi-Company training and posted to Operations calendar. ■ Facilitated 10 members of the Monroe County Sheriff's Office SWAT team who utilized the Fire Academy drill grounds for training. ■ Held a Radiological Response training class with 15 members from Monroe County Fire Rescue in attendance. ■ Received four Air Packs for in-service testing and training. 3493 Monthly Activity Report December 2023 Page 3 of 3 Fire Marshal's Office ■ Craig Marston promoted to Division Chief/ Fire Marshal. He has been with Monroe County Fire Rescue for over 10 years and has 40 years of combined fire service experience. ■ Processed six (6) Fireworks Permits. ■ Conducted Plans Reviews and Inspections for New Construction and Renovation Permits for the building departments in Ocean Reef,the Upper Keys, Middle Keys, and the Lower Keys. ■ Conducted Vacation Rental Fire and Life Safety inspections for residential properties. ■ Provided annual Fire and Life Safety inspections to commercial properties. ■ Attended the monthly Development Review Committee meeting held by the Planning Department and provided four letters of coordination for new projects. ■ Held a Fire Marshal's Office monthly meeting which included review of inspection requirements, and inspection notice procedures for the coming year. ■ Fire Marshal's Office personnel participated in the Holiday Day Parade events. 3494