Item O09 09
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
January 31, 2024
Agenda Item Number: 09
2023-2002
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag
N/A
AGENDA ITEM WORDING: SUSTAINABILITY: Approval to enter into Amendment No. 8 for
$942,257.88 under the contract with HDR, Inc. for the Roads Vulnerability Analysis and Capital Plan
to provide a Roadway Vulnerability Analysis and Adaptation Plan for the municipalities of Islamorada,
Marathon, Layton, and Key Colony Beach; funded by the municipalities.
ITEM BACKGROUND:
This item is to authorize the provision of professional services provided by HDR Engineering, Inc.
(HDR) for the Monroe County(County) Roadway Vulnerability Analysis and Capital project to provide
a Roadway Vulnerability Analysis and Adaptation Plan in the municipalities of Islamorada, Marathon,
Layton, and Key Colony Beach; funded by the municipalities.
Municipal Roadway Adaptation Planning
Islamorada $416,768.84
Layton $ 12,079.86
Marathon $471,131.85
Key Colony Beach $ 42,277.33
TOTAL $942,257.88
There are 156 miles of locally maintained roads within the four municipalities that will be evaluated
under this study. A series of Technical Memoranda tailored to each municipality considering the
difference in size and existing conditions will be produced throughout the schedule of the project, in
addition to cost estimates, conceptual designs and proposed implementation schedule.
3923
PREVIOUS RELEVANT BOCC ACTION:
06-18-18: Approval to advertise a Request for Qualifications for professional services for a Sea Level
Rise Resilience and Vulnerability Analysis for County Maintained Roads and Related Services.
02/12/19: Approval to negotiate in rank order with the firms responding to the Request for
Qualifications for professional services for the Roads Vulnerability Analysis and Capital Plan for
County-maintained roads and related services.
05/22/19: Approval of a contract with HDR, Inc., the highest ranked respondent for the Roads
Vulnerability Analysis and Capital Plan for County-maintained roads and related services, in the
amount of$1,708.491.66,plus $189,167.18 for optional services, totaling $1,897,658.84 over 3 fiscal
years.
12/11/19: Approval to expedite the analysis and modeling of the Stillwright Point neighborhood to
determine the recommended adaptations, cost and related policy decisions, and report to the
commission when completed.
06/17/20: Presentation and discussion of the road's adaptation analysis of the Stillwright Point
neighborhood in Key Largo as part of the countywide study for the sea level rise vulnerability analysis
for county-maintained roads.
11/17/20: Approval of Amendment No. 1 to the contract with HDR, Inc. for the Roads Vulnerability
Analysis and Capital Plan for County-maintained roads and related services, to extend the contract from
September 21, 2021 to December 21, 2021 at no cost.
04/21/21: Approval of Amendment No. 2 for $93,261.00 to the contract with HDR, Inc. for the Roads
Vulnerability Analysis and Capital Plan for County-maintained roads and related services, to add 20
miles of roadway segments to the original 78 miles of County maintained roadways (98 miles total) into
the Conceptual Engineering Design assessment.
06/21/2021: Resolution to affirm continuing the work being performed under the contract for the Roads
Vulnerability Analysis and Capital Plan for County-maintained roads and related services contract with
HDR.
10/21/21: Presentation of updates to the HDR Roads Vulnerability Analysis and Capital Plan for
County-maintained roads, including conceptual designs, schedule, funding and outreach.
11/17/2021: Approval of Amendment No. 3 to the contract with HDR, Inc. for the Roads Vulnerability
Analysis and Capital Plan for County-maintained roads and related services, to extend the contract from
December 21, 2021 to June 24, 2022 at no cost to the County.
01/21/22: Approval of a $153,703.31 Task Order 4 to the contract with HDR, Inc. for the Roads
Vulnerability Analysis and Capital Plan for County-maintained roads and related services, to provide
conceptual design for the full number of miles of roads subject to inundation by 2045, retroactive to
December 17, 2021; and authorization for the County Administrator to execute the Task Order.
10/19/22: Approval to enter into Amendment No. 5 for $21,488.10 under the contract with HDR, Inc.
for the Roads Vulnerability Analysis and Capital Plan for County-maintained roads and related services,
for additional services for grant preparation of the Flagler Avenue road adaptation project under the
FEMA Building Resilient Infrastructure and Communities (BRIO)program, retroactive to October 3,
3924
2022.
June 21, 2023: Approval to enter into Amendment No. 6 for $48,394.76 under the contract with HDR,
Inc. for the Roads Vulnerability Analysis and Capital Plan for County-maintained roads to finalize the
policy recommendations and prepare Comprehensive Plan changes; and to extend the contract for 2
years to June 25, 2025.
November 8, 2023: Approval to enter into Amendment No. 7 for $16,360.72, under the contract with
HDR, Inc. for the Roads Vulnerability Analysis and Capital Plan for County-maintained roads, to
evaluation and presentation of additional roadway resiliency design recommendations for Stillwright
Point; retroactive to October 1, 2023.
INSURANCE REQUIRED:
Yes
CONTRACT/AGREEMENT CHANGES:
Municipal roadway adaptation planning.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
HDR Amendment 8 signed and sta ped.pdf
FINANCIAL IMPACT:
Effective Date: Upon Execution Contract Expiration Date: June 23, 2025
$ Value of Amendment 8: $942,257.88
Total Dollar Value of Existing Contract: $3,105,132.85
Total Cost to County: $0 Fiscal Year Portions: N/A
Budgeted: No
Source of Funds: Municipalities
CPI: N/A Indirect Costs: None
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: No County Match: N/A
Insurance Required: Yes.
Additional Details:
3925
AMENDMENT NO. 8
TO THE AGREEMENT
FOR
SEA LEVEL RISE VULNERABILITY ANALYSIS AND PLANNING
FOR COUNTY MAINTAINED ROADS INFRASTRUCTURE ADAPTATION
BETWEEN
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AND
HDR ENGINEERING INC.
This AMENDMENT NO. 8 ("Amendment'') is made and entered into this of , 2024 to
that Agreement dated May 22, 2019 as amended November 17,2020 under Amendment No. 1,April
21, 2021 under Amendment No. 2, and November 17, 2021 under Amendment No. 3, June 15, 2022
under Amendment No. 4, October 19, 2022 under Amendment No. 5, June 21, 2023 under
Amendment No. 5A/5B, June 21, 2023 under Amendment No. 6, and November 8, 2023 under
Amendment No. 7 (cumulatively, "Agreement"), by and between Monroe County "COUNTY," and
HDR Engineering, Inc. "CONSULTANT".
WITNESSETH:
WHEREAS, the COUNTY recognized the need for immediate, coordinated, and visionary action to
address the impacts of a changing climate and ensure the COUNTY provides for resilience for its
more than 300 miles of roads infrastructure; and
WHEREAS, the recommendation for a Roads Adaptation Plan is Green Keys item 2-14, which
specifies that the County shall conduct a County-wide roads analysis to identify near-term roads
subjectto inundation risk, including nuisance flooding, and that include related green infrastructure
where appropriate; and
WHEREAS, on May 22, 2019, the parties entered into the Agreement, so that the CONSULTANT
could provide professional services for vulnerability analysis on roadways in the unincorporated
Monroe County; and
WHEREAS, the comprehensive County wide roads analysis extends beyond the County maintained
roadways and in collaboration with the Village of Islamorada, City of Marathon, City of Layton, and
City of Key Colony Beach, a continuation of the Roadway Vulnerability Analysis and Adaptation
Plan is to provide consistency and fulfill the County's long term goals; and
WHEREAS, the parties wish to amend the Agreement in order to cover services to be provided by
the Consultant for the Roadway Vulnerability Analysis and Adaptation Plan in the municipalities of
Islamorada, Marathon, Layton, and Key Colony Beach; and
WHEREAS, under the terms of this Amendment No. 8, the Consultant shall conduct the Roadway
Vulnerability Analysis and Adaptation plan for 156 miles of locally maintained roads within the four
municipalities; and
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated
herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and CONSULTANT agree as follows:
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1. Articles 2.1, 7.1, and 7.2.1 in the AGREEMENT are amended as follows:
ARTICLE II SCOPE OF BASIC SERVICES
2.1 DEFINITION
CONSULTANT'S revised Scope of Basic Services consist of those described in attached Exhibit
A-8. The CONSULTANT shall commence work on the services provided for in this Amendment
promptly upon his receipt of a written notice to proceed from the COUNTY.
ARTICLE VII COMPENSATION
7.1 PAYMENT SUM
The COUNTY shall pay the CONSULTANT for the CONSULTANT'S performance of this
Amendment No. 8 an amount not to exceed Nine Hundred Forty-Two Thousand Two Hundred
Fifty-Seven Dollars and Eighty-eight Cents ($942,257.88). The total Agreement is not to
exceed $3,105,132.90, which includes the lump sum amount and time and materials amount of
$2,915,965.72 for Required Services and an amount not to exceed $189,167.18 for Optional
Services. The Contract Sum shall not exceed this amount unless amended by formal approval of the
Monroe County BOCC. No charges shall be incurred by the County other than products or services
that were ordered,provided and agreed upon by the COUNTY.
7.2 PAYMENTS
7.2.1 For its assumption and performances of the duties, obligations and responsibilities set forth
herein, the CONSULTANT shall be paid according to the revised Deliverable Schedule attached as
Exhibit B-8, and according to the Florida Local Government Prompt Payment Act, Section 218.70,
Florida Statutes.Payments will be lump sum or time and materials,as indicated in Exhibit B-8. Partial
payments of tasks and deliverables shall be allowed for any item over $5,000. The Provider shall
submit to the COUNTY an invoice with supporting documentation in a form acceptable to the Clerk.
Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules
and regulations as may govern the Clerk's disbursal of funds. The Sustainability Director will review
the request, note her approval on the request and forward it to the Clerk for payment.
7.2.2 Payment will be made according to the hours expended per municipality as shown in Exhibit
B-8, and according to the Florida Local Government Prompt Payment Act, Section 218.70, Florida
Statutes. The Provider shall submit to the COUNTY an invoice with supporting documentation in a
form acceptable to the Clerk and to Monroe County. Acceptability to the Clerk is based on generally
accepted accounting principles and such laws, rules and regulations as may govern the Clerk's
disbursal of funds. Acceptability to Monroe County is based on Monroe County rules. The Project
Manager will review the request, note approval on the request and forward it to the Clerk for
payment. The Clerk will seek reimbursement from the municipalities prior to payment being made to
the CONSULTANT.The COUNTY's performance and obligation to pay under this Agreement is
contingent upon receipt of funds from the municipalities for the services performed.
7.2.3 Exhibits A-8 and B-8 attached to this Amendment are added to the Agreement.
7.2.4 All other provisions of the AGREEMENT dated the 22nd day of May, 2019 and amended
November 17, 2020, April 21, 2021, November 1722021, June 15, 2022, October 19, 2022, June 21,
2023, and November 8, 2023 not inconsistent herewith, shall remain in full force and effect. 3927
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly
authorized representative on the day and year first above written.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MADOK, Clerk OF MONROE COUNTY,FLORIDA
By: By:
As Deputy Clerk Mayor
Date:
(Seal) HDR ENGINEERING, INC.
Attest:
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BY: By: Katie E. DutX M
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Title: Elizabeth C. Buell, Assistant Secretary Title: Vice President
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Approved as to form and legal sufficiency:
Monroe County Attorney's Office 1-16-2024
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3928
EXHIBIT A-8
Monroe County Roadway Vulnerability Analysis and Capital Plan
Monroe County Municipalities Roadway Vulnerability Analysis
Scope of Services
REVISED: April 11, 2023
The following tasks are added through this Amendment. All other tasks from Exhibit A in the original
Agreement as well as Exhibits A-1,A-2,A-3,A-4,A-5,A5A/A5B,A-6,and A-7 in prior amendments
remain unchanged.
The Roadways Vulnerability Analysis and Planning currently underway by Monroe County is only
being performed for County-maintained roads, and not for roads maintained by the municipalities.
The scope of Amendment 8 and this Exhibit A-8 is for the provision of professional services provided
by HDR engineering Inc. (HDR) for the Monroe County Municipalities Roadway Vulnerability
Analysis project. There are 156 miles of locally maintained roads within the four municipalities that
will be evaluated under this study. This project shall provide the Vulnerability Analysis and Planning
in Islamorada, Layton, Marathon, and Key Colony Beach. The following tasks shall be conducted
for each municipality that participates in the regional resilience planning activities, and a series of
Technical Memorandums tailored to each municipality considering the difference in size and existing
conditions will be produced throughout the schedule of the project requiring the review and approval
of the Municipalities and the County. Technical Memorandums will be submitted in electronic format
and will be included as part of the Final Report. The project schedule accommodates a draft technical
memorandum review for one (1) iteration of comments from the Municipalities and the County and
approval for final technical memorandum for the corresponding memorandum submittals.
1. Task 1:
1.1. Initial Assessment
I.I.I. GIS Analysis: Using mobile LiDAR survey data to map out the present-day roadway
elevation and assort the roadway segments in order of roadway elevation. Develop
GIS Map using color configuration to depict the different existing roadway elevation
segments, based on the LiDAR data.
1.1.1.1. Develop GIS database for project starting off with documentation of LiDAR
data and the 156 miles of roadway.
1.1.1.2. Map out colored roadway segments (use color code configuration for
segment elevations) comparing the existing road elevations with the existing
mean high-water elevations.
1.1.1.3. Conduct a meeting with the County and municipalities to identify immediate
areas and/or roadway segments of concern related to the data, such as
obvious discrepancies and also gaps in data between actual recorded
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flooding locations and GIS low elevation areas as well as define parameters
for screening analysis that include but are not limited to roadway elevation,
proximity to ocean, existing flooding conditions based on maintenance
record maps and/or citizen complaints, FEMA boundary maps, history of
King Tide flooding events (NOAA CO-OPS tide stations), etc.
1.1.1.4. Develop technical memorandum
1.1.1.5.
1.1.1 Deliverables:
• Technical Memorandum for Village of Islamorada will include the description of
the screening analysis process for the evaluation of the exiting ground information
(LiDAR Data) and the existing mean high-water elevations to determine the
critical and non-critical roadway segments among for the 69 miles of roadway.
• Technical Memorandum for the City of Layton will include the description of the
screening analysis process for the evaluation of the exiting ground information
(LiDAR Data) and the existing mean high-water elevations to determine the
critical and non-critical roadway segments for the 2 miles of roadway.
• Technical Memorandum for the City of Marathon will include the description of
the screening analysis process for the evaluation of the exiting ground information
(LiDAR Data) and the existing mean high-water elevations to determine the
critical and non-critical roadway segments for the 78 miles of roadway.
• Technical Memorandum for the City of Key Colony Beach will include the
description of the screening analysis process for the evaluation of the exiting
ground information (LiDAR Data) and the existing mean high-water elevations to
determine the critical and non-critical roadway segments for the 7 miles of
roadway.
• A GIS map layer will be developed that will depict all municipality roadway
segments with different colors assigned based on the range of elevations and mean
high water elevation clearance they fall under.
1.1.2. Site Assessment and Condition Survey: Includes assessment of roadway pavement
conditions and assessment of the anticipated service life relative to the condition of the
existing roadway surfaces. Condition data collection will be conducted using a digital
imaging vehicle on the 156 miles of roadways identified throughout the study area and
based upon the existing PAVER database. The Distress data will be obtained from
images using PAVER Image Inspector and evaluated by experienced pavement
distress raters in accordance with ASTM D6433-16 "Standard Practice for Roads and
Parking Lots Pavement Condition Index Surveys". Condition for each roadway section
will be calculated in PAVER and reported in tabular and map formats. The predictive
modeling function within PAVER will be used to forecast the remaining service life
for each roadway section. The built-in GIS tools within PAVER will be used to create
inventory and condition data for use in Desktop ArcGIS.
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1.1.2.1. Information requests, sectioning review, data collection routing, and field
prep
1.1.2.2. Digital imaging data collection
1.1.2.3. Condition surveys from collected images using ASTM D6433-16.
1.1.2.4. Produce current condition of roadway PAVER sections
1.1.2.5. Modeling of pavement service life based on current condition of each section
1.1.2.6. Document information in GIS with map and tabular reports
1.1.2.7. Develop technical memorandum.
1.1.2 Deliverables:
• Technical Memorandum for the City of Layton will include a summary of the criteria
established for assessments and a table listing sections assessed with a rating of"poor,
fair, and good"based on current condition for all roadway segments within the 2 miles
of roadway. The results of the existing pavement assessment will be presented in
tables and available through GIS maps.
• Technical Memorandum for the City of Marathon will include a summary of the
criteria established for assessments and a table listing sections assessed with a rating
of"poor, fair, and good" based on current condition for all roadway segments within
the 78 miles of roadway. The results of the existing pavement assessment will be
presented in tables and available through GIS maps.
• Technical Memorandum for Village of Islamorada will include a summary of the
criteria established for assessments and a table listing sections assessed with a rating
of"poor, fair, and good" based on current condition for all roadway segments within
the 69 miles of roadway. The results of the existing pavement assessment will be
presented in tables and available through GIS maps.
• Technical Memorandum for the City of Key Colony Beach will include a summary of
the criteria established for assessments and a table listing sections assessed with a
rating of"poor, fair, and good" based on current condition for all roadway segments
within the 7 miles of roadway. The results of the existing pavement assessment will
be presented in tables and available through GIS maps.
• Additionally, through predictive modeling and the use of the existing pavement
assessment data, a summary of the forecasted year of terminal life for each roadway
segment in each municipality will presented in a table format and graphical
presentation of network condition transition by year.
1.1.3. Roadway Data: Identify roadway Characteristics and functional classification.
Develop generalized Typical Sections for different types of existing roadway
conditions. Using available GIS and desktop data, document existing readily visible
utilities, Signs, and Signals. Inventory of existing bridges with typical section and
specific structural information. Define roadways by category to develop type of
roadway improvements based on area and/or type of roadway.
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1.1.3.1. Desktop and/or GIS review of the 156 miles of roadway to gather following
information:
1.1.3.2. Typical Section (Number of lanes, shoulder/C&G, divided/undivided)
1.1.3.3. Utilities
1.1.3.4. Lighting
1.1.3.5. Bridges (number of lanes, number of spans, railing type, location)
1.1.3.6. Intersections/side streets
1.1.3.7. Driveways/turnouts
1.1.3.8. Identify Critical County/City infrastructure in the vicinity of roadway
segment/location including but not limited to healthcare/hospitals,
fire/rescue, airports, law enforcement/military, schools/shelters,
State/Government, water/wastewater, solid waste, and worship buildings
listed in the Monroe County Comprehensive Emergency Preparedness plan.
Coordination with municipalities will be conducted and review of the latest
Monroe County Comprehensive Emergency Preparedness plan(dated 2012)
to develop a list of"Essential Services,Critical Facilities and infrastructure".
These facilities may be either emergency incident sites due to disaster
impacts or could be used as emergency management support facilities.
1.1.3.9. Review available information from municipalities (Existing project plans,
reports, right-of-way maps)
1.1.3.10. Geotechnical: Review and compilation of historical documents provided by
the county and municipalities; documents may include geotechnical soil
borings, existing underground utility plans, as built roadway records, and
roadway construction drawings. Existing data limits will be documented to
determine extent of coverage and develop a comprehensive exploration
program to supplement available County data. US Soil Conservation Service
soil maps will be developed for assistance with drainage design and
supplemented with double ring infiltration (DRI) tests. The DRI tests will
determine infiltration rates and will include hand auger borings to determine
seasonal high-water table and existing ground water level. Soil samples will
be classified in accordance to ASTM D2487 and D2488. Conduct soil
borings and pavement cores for pavement designs. The exploration effort
will consist of several site visits within the municipality study limits where
allowable testing within the allocated timeframe and budget would be
obtained.
1.1.3.11. Field assessment for desktop information field validation and capture
additional data.
1.1.3.12. Document information in program GIS
1.1.3.13. Develop technical memorandum
1.1.3 Deliverables:
• Technical Memorandum for the City of Layton will include a summary of the existing
available information provided by the municipality that lists specific geotechnical,
roadway, and utility data as well as data coverage and specific infrastructure location.
The technical memo will also include a summary table for the information gathered
through desktop review and field verification of specific roadway characteristics,
roadway functional classification, posted speed, typical section description,
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intersections/side streets, driveway access points, Critical Facilities, and bridges for
each roadway segment within the 2 miles of roadway.
• Technical Memorandum for the City of Marathon will include a summary of the
existing available information provided by the municipality that lists specific
geotechnical, roadway, and utility data as well as data coverage and specific
infrastructure location. The technical memo will also include a summary table for the
information gathered through desktop review and field verification of specific
roadway characteristics, roadway functional classification, posted speed, typical
section description, intersections/side streets, driveway access points, Critical
Facilities, and bridges for each roadway segment within the 78 miles of roadway.
• Technical Memorandum for the City of Key Colony Beach will include a summary of
the existing available information provided by the municipality that lists specific
geotechnical, roadway, and utility data as well as data coverage and specific
infrastructure location. The technical memo will also include a summary table for the
information gathered through desktop review and field verification of specific
roadway characteristics, roadway functional classification, posted speed, typical
section description, intersections/side streets, driveway access points, Critical
Facilities, and bridges for each roadway segment within the 7 miles of roadway.
• Technical Memorandum for Village of Islamorada will include a summary of the
existing available information provided by the municipality that lists specific
geotechnical, roadway, and utility data as well as data coverage and specific
infrastructure location. The technical memo will also include a summary table for the
information gathered through desktop review and field verification of specific
roadway characteristics, roadway functional classification, posted speed, typical
section description, intersections/side streets, driveway access points, Critical
Facilities, and bridges for each roadway segment within the 69 miles of roadway.
• All collected roadway information and inventory will be available under
corresponding GIS layers.
1.1.4. Stormwater Structures: Collection and review of County and municipalities
available data and integrating information into the GIS database. The County and
municipalities are to provide GIS data that entails a layer with information and location
of existing stormwater structures. Hydraulic modeling is not part of the scope for this
proj ect.
1.1.4.1. Desktop review of the locations identified within the 156 miles of roadway
to determine type of roadside storm drain system in place and location of
structures.
1.1.4.2. Review past designs, reports, analysis, GIS data, and studies to be provided
by the municipalities.
1.1.4.3. Survey of downstream pipes and outfalls where information is not available.
1.1.4.4. Perform field surveying via RTK GPS or conventional methods when
necessary, at specific locations.
1.1.4.5. Survey invert elevation at center of each assigned outfall structure directly
or by offset at specific locations.
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1.1.4.6. Digitally record outfall pipe diameter or dimensions
1.1.4.7. Field assessment for desktop information field validation and capture
additional data
1.1.4.8. Document information in GIS
1.1.4.9. Develop technical memorandum
1.1.4 Deliverables:
• Technical Memorandum for the City of Layton will include a summary of the existing
available information provided by the county and the municipality that lists specific
stormwater data as well as data coverage and specific infrastructure location. The
technical memo will also include a summary table for the information gathered through
desktop review, survey, and field verification of stormwater facilities for each roadway
segment listed in the 2 miles of roadway.
• Technical Memorandum for the City of Marathon will include a summary of the existing
available information provided by the county and the municipality that lists specific
stormwater data as well as data coverage and specific infrastructure location. The
technical memo will also include a summary table for the information gathered through
desktop review, survey, and field verification of stormwater facilities for each roadway
segment listed in the 78 miles of roadway.
• Technical Memorandum for the City of Key Colony Beach will include a summary of the
existing available information provided by the county and the municipality that lists
specific stormwater data as well as data coverage and specific infrastructure location.
The technical memo will also include a summary table for the information gathered
through desktop review, survey, and field verification of stormwater facilities for each
roadway segment listed in the 7 miles of roadway.
• Technical Memorandum for Village of Islamorada will include a summary of the existing
available information provided by the county and the municipality that lists specific
stormwater data as well as data coverage and specific infrastructure location. The
technical memo will also include a summary table for the information gathered through
desktop review, survey, and field verification of stormwater facilities for each roadway
segment listed in the 69 miles of roadway.
• All collected stormwater information and inventory will be available under corresponding
GIS layers.
1.1.5. Environmental Assessment: Develop a database that covers the study limits and will
first be populated with observable information obtained from desktop references such
as: Google Earth aerial and street view imagery, United States Fish and Wildlife
(USFWS) National Wetland Inventory (NWI) coverages, the Monroe County Canal
Management Master Plan Database, and the Florida Natural Areas Index.
Additionally, collection and review of municipalities available data and integrating
information into the overall project GIS database. The municipalities are to provide
available GIS data that entails a layer with information and location of existing
environmental features.
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1.1.5.1. Desktop assessment
1.1.5.2. Field assessments as needed for clarification
1.1.5.3. Document information in GIS
1.1.5.4. Develop Technical Memorandum
1.1.5 Deliverables:
• Technical Memorandum for the City of Layton will include a summary of the existing
available environmental information provided by the municipality and information
gathered through desktop review, and field assessment.
• Technical Memorandum for the City of Marathon will include a summary of the
existing available environmental information provided by the municipality and
information gathered through desktop review, and field assessment.
• Technical Memorandum for the City of Key Colony Beach will include a summary of
the existing available environmental information provided by the municipality and
information gathered through desktop review, and field assessment.
• Technical Memorandum for Village of Islamorada will include a summary of the
existing available environmental information provided by the municipality and
information gathered through desktop review, and field assessment.
• Information gathered will be used to map out the environmental areas/ natural
resources throughout the County. All collected environmental information and
inventory will be available under corresponding GIS layers.
2„ Task 2: Engineering Analysis
2.1. Storm Surge,Wind Waves, and Extreme Events Analysis:
Conduct numerical modeling using MIKE21. The separate municipalities with spatial
variability in terrain (topography, bathymetry, shoreline alignment, etc.)will each be a high-
resolution domain. The models will be run for a range of seasonal and extreme storm
conditions at each time increment to help forecast increased vulnerability over time. Sea level
rise and seasonal water values determined under the Monroe County Roadway Vulnerability
Analysis and Adaptation Plan would be applied. Water level values for extreme storm surge
(hurricane flooding) will be obtained from published studies by FEMA, NOAA, or other
sources. Bathymetry and topography will be obtained from existing sources (no field surveys
are included). Where appropriate, the bathymetry in the models could be varied for certain
time increments to reflect long-term erosion trends; erosion trends would be based on readily
available published data from previous studies.
Evaluation of the water surface elevations associated with extreme storms are a combination
of sea level, storm surge, wind waves, and astronomical tides associated with Saffir-Simpson
storm categories (1-5) for current storms and future storm scenarios at future SLR levels.
Work with GIS to map information. The Roadway adaptation improvement projects are not
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to be exclusively designed to withstand major storm and extreme events.
2.1.1. Data Collection
2.1.2. Conduct Modeling with MIKE21
2.1.3. Develop technical memorandum
2.1 Deliverables:
• Technical Memorandum for the City of Layton will include a summary of the
evaluation and recommendation of the storm surge, wind waves, and extreme events
analysis for 2025, 2030, 2035, 2040, 2045, 2060, and 2100.
• Technical Memorandum for the City of Marathon will include a summary of the
evaluation and recommendation of the storm surge, wind waves, and extreme events
analysis for 2025, 2030, 2035, 2040, 2045, 2060, and 2100.
• Technical Memorandum for the City of Key Colony Beach will include a summary of
the evaluation and recommendation of the storm surge, wind waves, and extreme
events analysis for 2025, 2030, 2035, 2040, 2045, 2060, and 2100.
• Technical Memorandum for Village of Islamorada will include a summary of the
evaluation and recommendation of the storm surge, wind waves, and extreme events
analysis for 2025, 2030, 2035, 2040, 2045, 2060, and 2100.
• The SLR projections and King Tide Predictions in association with current and future
storm scenarios will be referenced in the MIKE21 software to model water surface
elevations. Modeling information will be integrated with GIS and simulation
video/graphics will be produced for public and stakeholder outreach activities based
on the need of each municipality.
2.2. Roads Vulnerability Assessment and Inundation Mapping: Conduct a SLR vulnerability
study of the roads to tidal and surge flooding conditions. Develop a GIS-based vulnerability
assessment model to identify and prioritize the Municipalities roadways at risk for adverse
impacts due to climate change. The model will be developed in the Spatial Modelbuilder
environment of Desktop ArcGIS 10.6.1 using the raster overlay tools in the Spatial Analyst
extension. The first stage of the vulnerability modeling involves identifying the roadways
within each of the municipalities that will be physically affected. There are five principal
effects to consider:
• Increase in Groundwater Elevation — As sea level rises, the Mean High High-Water
(MHHW) groundwater elevation will also increase. Using the high-resolution LIDAR of
the roadway surface and an estimate of future groundwater elevations, GIS model will
identify those sections of roadway within each of the municipalities that will not have
adequate clearance above the MHHW groundwater table.
• Sea Level Rise Inundation—Roadways in low-lying areas nearthe coastline will be subject
to more frequent, periodic inundation by high tides as sea level rise progresses over time.
The GIS model will compare the LIDAR roadway elevation against the MHHW ocean
elevation for each sea level rise scenario and time frame chosen for the study to identify
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which streets within each of the municipalities will be subject to flooding under those
conditions.
• Storm Surge Inundation—The higher stand of the ocean elevation due to sea level rise will
exacerbate the flooding induced by King tides and hurricane storm surge. GIS model will
apply the storm surge elevations associated with the Hurricane Category most appropriate
for the future sea level rise scenarios and time frames to identify those roadways within
each of the municipalities at risk of inundation.
• Projected Wave Impact — In coastal areas, wave action driven by onshore winds can
severely damage buildings and infrastructure. For a given storm surge scenario, parts of
the landscape with direct exposure to wind-driven waves will be more severely impacted
than areas that are sheltered by intervening buildings or vegetation.
• Roadway Existing Pavement Condition —Based on Pavement Condition Inventory (PCI)
to be conducted under section 1.1.2. Roadways in Very Good condition can be presumed
to be less vulnerable to degradation by SLR related impacts than roadways with Very Poor
condition were presumed to be most vulnerable to future SLR impacts.
A vulnerability flood score will be assigned to each one of 156 miles of the Municipalities
roadway miles. All segments will be individually ranked based on their vulnerability flood
score.
Inundation mapping will be provided utilizing a GIS tool that is designed to looks at smaller
scale areas of inundation. This tool will be used to focus in on smaller scale inundation
mapping areas such as specific Key or geographic feature of interest.
2.2.1. Set up GIS Vulnerability Assessment Spatial Modelbuilder Model and all GIS data
sets
2.2.2. Conduct meeting with the municipalities to establish vulnerability parameters and
weight factors.
2.2.3. Conduct vulnerability assessment for 2025, 2030, 2035, 2040, 2045, 2060, and 2100.
Generate Vulnerability Score for the 156 miles of municipalities road
segments/locations.
2.2.4. Develop inundation maps for different scenarios. The municipalities and project areas
within them will be categorized relative to flood exposure as well as critical areas.
2.2.5. Develop technical memorandum
2.2 Deliverables:
• Technical Memorandum for the City of Layton will include a summary of the
applicability and operation of the GIS model, vulnerability analysis methodology, the
inputs it requires and the outputs it generates, and a vulnerability flood score for the
municipality's 2 miles of roadways. Inundation maps that cover all the municipality's
roadways will be prepared for 2025, 2030, 2035, 2040, 2045, 2060, and 2100.
• Technical Memorandum for the City of Marathon Layton will include a summary of
the applicability and operation of the GIS model, vulnerability analysis methodology,
the inputs it requires and the outputs it generates, and a vulnerability flood score for
the municipality's 78 miles of roadways. Inundation maps that cover all the
municipality's roadways will be prepared for 2025,2030,2035,2040,2045,2060, and
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2100.
• Technical Memorandum for the City of Key Colony Beach will include a summary of
the applicability and operation of the GIS model, vulnerability analysis methodology,
the inputs it requires and the outputs it generates, and a vulnerability flood score for
the municipality's 7 miles of roadways. Inundation maps that cover all the
municipality's roadways will be prepared for 2025,2030,2035,2040,2045,2060, and
2100.
• Technical Memorandum for Village of Islamorada will include a summary of the
applicability and operation of the GIS model, vulnerability analysis methodology, the
inputs it requires and the outputs it generates, and a vulnerability flood score for the
municipality's 69 miles of roadways. Inundation maps that cover all the municipality's
roadways will be prepared for 2025, 2030, 2035, 2040, 2045, 2060, and 2100.
• Inundation analysis data will be available under corresponding GIS layers.
2.3. Prioritization of Roadway Segments based on Vulnerability Assessment: Development
of a flexible scheme based on the results from the vulnerability analysis conducted through
the GIS-based vulnerability assessment model and information gathered from the
municipalities decision makers and policy administrators. Following the identification of at-
risk roadways, GIS model will evaluate the criticality of the roadways affected based on a
variety of engineering, environmental, cultural, and emergency response factors. Each factor
would be assigned a weight in the GIS model that could be adjusted to reflect their relative
importance as determined following coordination with the Municipalities.
While the Vulnerability Assessment determined the extent to which each asset is at risk from
new conditions arising from climate change, the Criticality Assessment was a community-
based assessment of the importance of each infrastructure asset. The following steps occurred
during the Criticality Assessment:
Prepare List of Criticality Factors — Identify a short list (5 — 10) of factors that would affect
the relative importance of an infrastructure asset. For example, all else being equal, a fire
hydrant next to a hospital is more critical to the community than a fire hydrant located next to
an empty lot. The Criticality Factors identified for the County project are being recommended
to be used for the Municipality assessment.
a. Number of Residential Units Per Road Segment
b. Roadways Associated With Critical Facilities (Police, Fire, Hospital)
c. Non-Residential Parcel Building Size
d. T&E and Focus Species Values Associated With Road Segment
e. Wetlands Associated With Road Segment
f. Roadway Functional Class and Evacuation Routes
2.3.1. Develop materials for team internal working meeting.
2.3.2. Conduct working meeting with each municipality to conduct prioritization exercise
and document the provision of additional input and/or data. Prioritization exercise will
define highest ranked roadway segments/locations in each municipality will be
recommended for concept development evaluation.
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2.3.3. Develop technical memorandum
2.3 Deliverables:
AN Technical Memorandum for the City of Layton will include a summary of the results
and input from the flexible scheme analysis,list of roadway segments within the 2 miles
of roadway recommended to move forward with adaptation improvements, and
prioritization schedule.
AN Technical Memorandum for the City of Marathon will include a summary of the results
and input from the flexible scheme analysis, list of roadway segments within the 78
miles of roadway recommended to move forward with adaptation improvements, and
prioritization schedule.
AN Technical Memorandum for the City of Key Colony Beach will include a summary of
the results and input from the flexible scheme analysis, list of roadway segments within
the 7 miles of roadway recommended to move forward with adaptation improvements,
and prioritization schedule.
• Technical Memorandum for Village of Islamorada will include a summary of the results
and input from the flexible scheme analysis, list of roadway segments within the 69
miles of roadway recommended to move forward with adaptation improvements, and
prioritization schedule.
3. Task 3: Flood Mitigation Concept Development
Develop general flood mitigation concepts for the roadway segments/locations recommended as
a result from the Prioritization of Roadway Segments. Concepts to consider potential phasing of
future adaptation and evaluation for opportunities to implement green infrastructure and green
road solutions.
3.1. Design
3.1.1. Roadway Design:
Criteria and Standards: Define roadway criteria and standards to be used in the
evaluation based on roadway category. Development of typical section and
identification of proposed non-compliant elements.
Green Infrastructure and Green Road Solutions: Worldwide case studies will be
evaluated to determine innovative solutions that complement the green engineering
design. Specific solutions will be provided with the conceptual road designs.
Incorporation of recreational opportunities will also be considered as part of the
adaptation improvements evaluation and recommended where applicable and feasible
to implement and specific solutions will be provided. Consideration of available
roadside undeveloped municipalities owned parcels of land will be evaluated for
stormwater management and recreational opportunities. Permeable asphalt surfaces,
underground stormwater collection systems, and/or bio-swales are some options that
will be considered as part of green engineering solutions.
Pavement Design: Develop two general reconstruction pavement design
recommendations. Requires soil boring and pavement cores at certain locations
(Geotechnical efforts included under Task 1) and review of FDOT traffic count
stations if available. One design with limerock base and one with asphalt base.
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Utilities: Establish potential impacts with proposed roadway improvements. Scope
does not include sub surface utility engineering.
Maintenance of Traffic: Evaluate the MOT for proposed improvements to identify
challenges and applicable MOT level in accordance with the FDOT Design Manual.
Signing and Pavement Marking: Evaluate potential signing and marking to determine
if specific challenges or issues arise from corresponding adaptation improvements.
Landscape: Assessment for existing tree or vegetation impacts as well as identify
specific locations that would require the restoration or addition of new landscape to
help mitigate erosion and/or compliment the aesthetics of the residential areas based
on proposed improvements.
3.1.2. Stormwater Design:
Conduct a criticality/prioritization analysis of storm water infrastructure in
conjunction with the vulnerability assessment. Evaluate existing infrastructure
operation and recommendations to improve the system against degree of flooding and
ability to efficiently remove the water trapped as a result of increased elevation of
roadways and infrastructure. Evaluation to be based on available published
precipitation data, as well as the anticipated rise in sea-level over the next fifty years.
Hydraulic modeling is not included as part of the scope.
Analyze additional alternatives to solving potential flooding/drainage problems other
than road elevation.
3.1.3. Evaluation of Existing Bridges:
Evaluation of existing bridges located along roadway segments that are being
recommended for adaptation improvements using existing available inspection
reports. This task does not include field bridge inspections. Determine whether bridges
can be modified or need to be replaced based on location, type of bridge, current
conditions, adaptation improvements, and SLR impacts.
3.1.4. Develop roadway and drainage concept plans including typical section, plan layout,
and specific details.
3.1.5. Develop technical memorandum
3.1 Deliverables:
• Technical Memorandum for the City of Layton will include summary of design
decisions and overview analysis of the recommended improvements for the roadway
segments/locations recommended as a result from the Prioritization of Roadway
Segments. Concept Plans including roadway typical sections and roadway/stormwater
plans. Bridge adaptation improvements will be provided with applicable roadway
segments.
• Technical Memorandum for the City of Marathon will include summary of design
decisions and overview analysis of the recommended improvements for the roadway
segments/locations recommended as a result from the Prioritization of Roadway
Segments. Concept Plans including roadway typical sections and roadway/stormwater
plans. Bridge adaptation improvements will be provided with applicable roadway
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segments.
• Technical Memorandum for the City of Key Colony Beach will include summary of
design decisions and overview analysis of the recommended improvements for the
roadway segments/locations recommended as a result from the Prioritization of
Roadway Segments. Concept Plans including roadway typical sections and
roadway/stormwater plans. Bridge adaptation improvements will be provided with
applicable roadway segments.
• Technical Memorandum for Village of Islamorada will include summary of design
decisions and overview analysis of the recommended improvements for the roadway
segments/locations recommended as a result from the Prioritization of Roadway
Segments. Concept Plans including roadway typical sections and roadway/stormwater
plans. Bridge adaptation improvements will be provided with applicable roadway
segments.
3.2. Environmental and Permitting: Conduct environmental impact assessment and identify
required permitting with respect to proposed scope and roadway adaptation recommendation.
Compare the recommended roadway adaptation improvements with the information obtained
during the desktop survey to develop a subset of roadways that have protected resources or
locations that could affect the permitting of the proposed strategy. The results of the
evaluation will be included as part of the database. Based on the findings of the desktop
review and the recommended adaptation improvement locations, the team will conduct site
visits to a subset of roadways that are likely to have ecological constraints that would require
additional permitting through the following agencies:
o United States Army Corps of Engineers,
o USFWS - Consultation
o NMFS —Consultation
o Department of Environmental Protection
o South Florida Water Management District,
o Florida Keys National Marine Sanctuary, and
o Monroe County, FL.
The limited assessment will document the presence of water resources, mangroves, and
special status species for designated roadways per section 1.1.5. Personnel will also
investigate the site for the purpose of identifying water control structures. For roadways
whose strategy involves the installation or modification of water control structures, the
limited site evaluation will involve the performance of in-water inspections for up 20 sites
where Outstanding Florida Waters could be affected. The performance of in-water surveys
will be based on need and site conditions.
During each site visit, professional staff members will take notes on observed conditions,
photos of protected resource or structures that may influence the permitting process, and
document whether the road serves residences or commercial enterprises. The information
obtained during the survey will be added to the GIS database. The proposed database will be
populated with information obtained during the desktop and limited site assessment activities.
The information obtained from the field exploration will be used to evaluate permitting
requirements relative to the proposed resiliency recommendation. Furthermore, the database
will identify which permits and permitting agencies may have jurisdiction based on the
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proposed strategy.
3.2 Deliverables:
• Technical Memorandum for the City of Layton will include a summary of the
Environmental analysis conducted based on the adaptation improvements. The
footprint as well as the anticipated consequences of the adaptation improvements will
be evaluated against the desktop survey and field assessment to develop a subset of
roadways that have protected resources or locations that could affect the permitting of
the proposed strategy. A list of anticipated permits for the proposed improvements
along the prioritized roadway segments will be provided.
• Technical Memorandum for the City of Marathon will include a summary of the
Environmental analysis conducted based on the adaptation improvements. The
footprint as well as the anticipated consequences of the adaptation improvements will
be evaluated against the desktop survey and field assessment to develop a subset of
roadways that have protected resources or locations that could affect the permitting of
the proposed strategy. A list of anticipated permits for the proposed improvements
along the prioritized roadway segments will be provided.
• Technical Memorandum for the City of Key Colony Beach will include a summary of
the Environmental analysis conducted based on the adaptation improvements. The
footprint as well as the anticipated consequences of the adaptation improvements will
be evaluated against the desktop survey and field assessment to develop a subset of
roadways that have protected resources or locations that could affect the permitting of
the proposed strategy. A list of anticipated permits for the proposed improvements
along the prioritized roadway segments will be provided.
• Technical Memorandum for Village of Islamorada will include a summary of the
Environmental analysis conducted based on the adaptation improvements. The
footprint as well as the anticipated consequences of the adaptation improvements will
be evaluated against the desktop survey and field assessment to develop a subset of
roadways that have protected resources or locations that could affect the permitting of
the proposed strategy. A list of anticipated permits for the proposed improvements
along the prioritized roadway segments will be provided.
• Environmental analysis and field assessment information will be made available
through corresponding GIS layers.
3.3. Surveying and Mapping: Collect additional ground survey, right-of-way and other site
and/or private property limits based on proposed improvements and specific locations along
the prioritized roadway segments. Right-of-way survey and data received to be used for
identification of potential encroachments on to private property.
3.3.1. Perform research to obtain property plat(s) and deed(s) of record adjacent to each
subject area. Obtain record right-of-way width from County or State authority and
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right-of-way plans of record, if available. Also research relative utility easement
information.
3.3.2. Plot and mosaic record plans and deeds in MicroStation (CAD), overlay on existing
orthophotography.
3.3.3. Conduct field surveys to locate boundary and right-of-way evidence called-for on
plans of record, evidence found existing in the field and physical and man-made
features required to determine boundary, right-of-way and easement lines that impact
the subject area where potential right-of way impacts require further verification.
3.3.4. Resolve final boundary, right-of-way and easement lines from mosaic and field
surveyed evidence and deliver in MicroStation (CAD)
3.3 Deliverables:
• MicroStation (CAD) Right-of-way files for the City of Layton
• MicroStation (CAD) Right-of-way files for the City of Marathon
• MicroStation (CAD) Right-of-way files for the City of Key Colony Beach
• MicroStation (CAD) Right-of-way files for Village of Islamorada
3.4. Cost Estimates: Develop conceptual roadway cost estimates for preliminary design concepts
using the FDOT published Historical Unit Cost. Coordination with the municipalities will
also be conducted for review of recent County project bid tabs and construction prices. A
percentage value will be assigned for other design components such as Signing and Pavement
Marking and MOT.
3.4.1. Conduct meeting with the County and municipalities for review of unit prices and
additional input.
3.4.2. Develop quantities and cost estimates
3.4.3. Develop technical memorandum
3.4 Deliverables:
• Conceptual Construction Cost Estimate for the City of Layton identified projects.
• Conceptual Construction Cost Estimate for the City of Marathon identified projects.
• Conceptual Construction Cost Estimate for the City of Key Colony Beach identified
proj ects.
• Conceptual Construction Cost Estimate for Village of Islamorada identified projects.
4. Task 4: Policy, Regulatory, Legal and Funding
Review existing policies and regulations in place and how they will be impacted by proposed
adaptation improvements. Conduct evaluation and identify funding and grant opportunities.
Develop specific funding alternatives. The submittal of the documents has been divided into two
(2) groups. The first group that consists of the Future Growth, Roads Liability, and Level of
Service will be completed and submitted prior to the Prioritization Exercise Workshop Meeting
with the municipalities. The second group of documents consists of Road Adaptation
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Approaches, Implementation, Guidance, and Transportation as a Whole will be completed and
submitted prior to the development of the Adaptation Plan.
Documents that will be produced:
i. Future Growth: Policy paper on population projections and growth potential and other
current or future policies impacting growth and development for years 2030, 2060 and
2100. Analyze existing information regarding population projections and growth patterns
related to unit allocations, growth policy, land acquisition, and flows of recovery funds
from Hurricane Irma.
ii. Roads Liability: Legal memorandum to include in depth discussion of road ownership
and responsibility for maintenance upgrades. Include information regarding legal and
policy obligations to meet various goals such as ongoing maintenance, reasonable access,
and/or consideration of upgrades to address future conditions. Review of case law, statutes
and case studies. Provide new information not previously provided to County or
municipalities.
iii. Level of Service: Legal memorandum for level of service determinations that include legal
and policy implications of establishing level of service that go beyond the traditional
notion of road capacity for traveling vehicles. Includes recommendations and pros/cons
for various approaches and focuses on information not previously provided to the County
or municipalities.
iv. Alternative Funding Strategies: Policy memorandum for funding structures. Review of
bonding, grants, and other capital planning tools.A list of available grants will be provided
and the benefits for corresponding funding opportunities. A separate detailed analysis will
be provided for all funding alternatives to pay for the road adaptations.
V. Implementation:Prepare draft Ordinance and/or other policy implementation framework.
Work with County and municipalities to manage public perceptions and expectations on
future level of service that the municipalities may provide.
Task 4: Deliverables: In-depth policy and legal analysis documents on future growth,roads liability,
level of service, alternative funding strategies, and ordinance for each municipality.
5. Task 5: Public and Stakeholder Outreach Plan
5.1 The public/stakeholder outreach plan will establish the tasks and the overall schedule of the
project that will entail corresponding meetings/presentations and shall be prepared in coordination
with the County and municipalities. Public outreach will be maintained throughout the life of the
project through the use of virtual webinars and briefings,websites, email blasts, and social media.
Additional outreach activities (meetings/workshops/briefings), as listed below,to specific groups
outside of the major milestone date will be conducted based on specific needs for each
municipality.
5.2 The milestone date will be established after Roads Implementation Plan is completed. By this
date all legal and policy documentation, vulnerability/criticality assessments, all conceptual
designs including cost estimates, and adaptation improvements plan will have been completed.
Presentation, graphic boards, interactive GIS maps, and modeling video clips in conjunction with
handouts will be used.
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5.3 Public/Stakeholder Outreach Activities:
• 1 set public meetings in each municipality (4 meetings)
• 1 Deliverable review meeting with each municipality (4 meetings)
• Briefings to elected officials (A max of 1 round of meetings per municipality) (4 meetings)
• Senior Management Meeting Presentations (A max of 1 round of meetings per municipality)
(4 meetings)
• Coordination with FDOT and other relevant agencies for studies and projects along SR
5/Overseas Highway
Task 5. Deliverables:
For each municipality the CONSULTANT will prepare for and set up all in-person or virtual
public meetings, prepare press releases for the County and municipalities to issue, issue email
blasts, prepare and manage social media, prepare and manage online survey tools, and
documentation of meeting minutes/comments.
Additionally, the CONSULTANT will prepare Power Point Presentations, Graphics
(Boards/images), handouts, and provide GIS support. Two (2) persons at a minimum from the
team are to attend Public/Stakeholder outreach activities. A monthly report will be prepared
summarizing outreach activities,including the number of stakeholders and members of the public
reached through email,the number attending the public meetings,a copy of the outreach materials,
and a list of public comments received through any outreach method.
6. Task 6: Final Report and Roads Implementation Plan
Develop a regional,comprehensive,and integrated roads adaptation plan for each municipality based
on the results and guidance from previous tasks. Determine schedule on when corresponding
adaptation improvements are required to be implemented. The plan schedule will be dynamic to
accommodate updates based on actual information vs projected information.
Report to include:
1. Vulnerability Analysis and road adaptation recommendations
2. GIS Data sets and maps
3. Engineering Designs/Concept Plans including Green roads and Recreational Opportunities
and recommendations
4. Policy and regulatory requirements
5. Summary of Public/stakeholder involvement engagement effort
6. Implementation Program
Final presentation to each municipal council outlining the implementation work plan
recommendations and lessons learned throughout the study process. Members of the presentation
team shall include the project manager, the environmental lead, the outreach/policy lead, the green
roads lead, and the funding alternatives lead.
Task 6. Deliverables:
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• Final Report and Roads Implementation Plan for the City of Layton.
• Final Report and Roads Implementation Plan for the City of Marathon.
• Final Report and Roads Implementation Plan for the City of Key Colony Beach.
• Final Report and Roads Implementation Plan for Village of Islamorada.
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Exhibit B-8
Monroe County Roadway Vulnerability Analysis and Capital Plan
Monroe County Municipalities Roadway Vulnerability Analysis
Delivery Schedule
Revised—November 28, 2023
The following tasks with associated delivery schedules are added through this Amendment. All other
tasks from Exhibit B in the original Agreement as well as Exhibits B-1, B-2, B-3, B-4, B-5, B-5A,
and B-6 in prior amendments, remain unchanged.
Required Services
Scope of Work (Deliverables) Amount Due Date
Lum Sum
1.1.1 GIS Database setup and Initial Elevation Analysis: $13,308.97 2/1/2024
Technical Memorandums will include the description of the
screening analysis process for the evaluation of the existing
ground information (LiDAR Data) and the existing mean high-
water elevations to determine the critical and non-critical
roadway segments. A summary of the results will be provided,
and a GIS map layer will be developed that will depict all
municipality roadway segments with different colors assigned
based on the range of elevations and mean high water
elevation clearance they fall under.
Technical Memorandum for Village oflslamorada $5,900.51
Technical Memorandum for the City ofMarathon $6,465.53
Technical Memorandum for the City ofLayton $ 290.86
Technical Memorandum for the City ofKey Colony Beach $ 652.07
1.1.2 Site Assessment and Condition Survey: Technical $62,562.51 3/1/2024
Memorandums will include a summary of the criteria
established for assessments and a table listing sections
assessed with a rating of"poor, fair, and good"based on
current condition for all roadway segments identified in
Exhibit A. The results of the existing pavement assessment
will be presented in tables and also available through GIS
maps. Additionally, through predictive modeling and the use
of the existing pavement assessment data, a summary of the
forecasted year of terminal life for each roadway segment will
presented in a table format and graphical presentation of
network condition transition by year.
Technical Memorandum for Village oflslamorada $27,674.30
Technical Memorandum for the City ofMarathon $31,314.63
Technical Memorandum for the City ofLayton $ 958.11
Technical Memorandum for the City ofKey Colony Beach $ 2,615.47
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1.1.3 Roadway Data: Technical Memorandums will include a $89,185.81 4/1/2024
summary of the existing available information provided by the
county that lists specific geotechnical, roadway, and utility
data as well as data coverage and specific infrastructure
location. The technical memo will also include a summary
table for the information gathered through desktop review and
field verification of specific roadway characteristics, roadway
functional classification,posted speed, typical section
description, intersections/side streets, driveway access points,
Critical Facilities, and bridges for each roadway segment listed
in exhibit A. All collected roadway information and inventory
will be available under corresponding GIS layers. Includes
Geotechnical data.
Technical Memorandum for Village oflslamorada $39,527.05
Technical Memorandum for the City ofMarathon $44,424.54
Technical Memorandum for the City ofLayton $ 1,251.20
Technical Memorandum for the City ofKey Colony Beach $ 3,983.02
1.1.4 Stormwater Structures: Technical Memorandums will $19,024.18 4/1/2024
include a summary of the existing available information
provided by the county that lists specific stormwater data as
well as data coverage and specific infrastructure location. The
technical memo will also include a summary table for the
information gathered through desktop review, survey, and field
verification of stormwater facilities for each roadway segment
listed in exhibit A. All collected stormwater information and
inventory will be available under corresponding GIS layers.
Technical Memorandum for Village oflslamorada $8,399.85
Technical Memorandum for the City ofMarathon $9,206.88
Technical Memorandum for the City ofLayton $ 479.65
Technical Memorandum for the City ofKey Colony Beach $ 937.80
1.1.5 Environmental Assessment: Technical Memorandums $4,995.98 4/1/2024
will include a summary of the existing available environmental
information provided by the municipalities and information
gathered through desktop review, and field assessment.
Information gathered will be used to map out the
environmental areas/natural resources throughout the County.
All collected environmental information and inventory will be
available under corresponding GIS layers.
Technical Memorandum for Village oflslamorada $2,239.59
Technical Memorandum for the City ofMarathon $2,373.59
Technical Memorandum for the City ofLayton $ 124.40
Technical Memorandum for the City ofKey Colony Beach $ 258.40
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2.1 Storm Surge,Wind Waves, and Extreme Events $49,873.19 6/1/2024
Analysis: Technical Memorandums will include a summary of
the evaluation and recommendation of the wind wave analysis
for 2025, 2030, 2035, 2040, 2045, 2060, and 2100. The SLR
projections and King Tide Predictions in association with
current and future storm scenarios will be referenced in the
MIKE21 software to model water surface elevations. Modeling
information will be integrated with GIS and simulation
video/graphics will be produced for public and stakeholder
outreach activities.
Technical Memorandum for Village oflslamorada $22,109.93
Technical Memorandum for the City ofMarathon $24,950.57
Technical Memorandum for the City ofLayton $ 698.41
Technical Memorandum for the City ofKey Colony Beach $ 2,114.28
2.2 Vulnerability Assessment and Inundation Mapping: $90,553.24 9/1/2024
Technical Memorandums will include a summary of the
applicability and operation of the GIS model, criticality
analysis methodology, the inputs it requires and the outputs it
generates, and a vulnerability flood score for the County
roadways identified in Exhibit A. Inundation maps that cover
all the County roadways identified in Exhibit A will be
prepared for 2025, 2030, 2035, 2040, 2045, 2060, and 2100.
Inundation analysis data will be available under corresponding
GIS layers.
Technical Memorandum for Islamorada $40,140.21
Technical Memorandum for the City ofMarathon $45,392.96
Technical Memorandum for the City ofLayton $ 1,106.27
Technical Memorandum for the City ofKey Colony Beach $ 3,913.80
2.3 Prioritization of Roadway Segments based on $26,287.40 12/1/2024
Vulnerability Assessment: Technical Memorandums will
include a summary of the results and input from the flexible
scheme analysis, list of#TBD of roadway segments
recommended to move forward with adaptation improvements,
and prioritization schedule.
Technical Memorandum for Village oflslamorada $11,648.90
Technical Memorandum for the City ofMarathon $12,934.56
Technical Memorandum for the City ofLayton $ 370.59
Technical Memorandum for the City ofKey Colony Beach $ 1,333.35
3.1 Design: Technical Memorandums will include summary of $187,655.28 5/1/2025
design decisions and overview analysis of the recommended
improvements for the#TBD roadway segments/locations
recommended as a result from the Prioritization of Roadway
Segments. Concept Plans including roadway typical sections
and roadway/stormwater plans will be included. Bridge
adaptation improvements will be provided with applicable
roadway segments.
Technical Memorandum for Village oflslamorada $83,727.89
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3949
Technical Memorandum for the City ofMarathon $94,590.32
Technical Memorandum for the City ofLayton $ 1,626.99
Technical Memorandum for the City ofKey Colony Beach $ 7,710.08
3.2 Environmental and Permitting: Technical Memorandum $39,268.61 5/1/2025
will include a summary of the Environmental analysis
conducted based on the adaptation improvements. The
footprint as well as the anticipated consequences of the
adaptation improvements will be evaluated against the desktop
survey and field assessment to develop a subset of roadways
that have protected resources or locations that could affect the
permitting of the proposed strategy. A list of anticipated
permits for the proposed improvements along the #TBD
roadway segments will be provided. Environmental analysis
and field assessment information will be made available
through corresponding GIS layers.
Technical Memorandum for Village oflslamorada $17,414.77
Technical Memorandum for the City ofMarathon $19,816.14
Technical Memorandum for the City ofLayton $ 379.97
Technical Memorandum for the City ofKey Colony Beach $ 1,657.73
3.3 Surveying and Mapping: MicroStation (CAD) Right-of- $90,512.06 5/1/2025
way files for the TBD roadway segments.
MicroStation (CAD)Right-of-way files for Village of $40,443.08
Islamorada
MicroStation (CAD)Right-of-way files for the City of $45,800.84
Marathon
MicroStation (CAD)Right-of-way files for the City ofLayton $ 610.81
MicroStation (CAD)Right-of-way files for the City ofKey $ 3,657.33
Colony Beach
3.4 Cost Estimates: Develop conceptual roadway cost $80,744.72 6/1/2025
estimates for preliminary design concepts.
Technical Memorandum for Village oflslamorada $35,937.10
Technical Memorandum for the City ofMarathon $40,702.99
Technical Memorandum for the City ofLayton $ 738.19
Technical Memorandum for the City ofKey Colony Beach $ 3,366.44
Task 4 Deliverable: In-depth policy and legal analysis $25,315.25 6/1/2025
documents on future growth, roads liability, level of service,
and ordinance.
Technical Memorandum for Village oflslamorada $ 11,097.44
Technical Memorandum for the City ofMarathon $ 12,345.84
Technical Memorandum for the City ofLayton $ 487.56
Technical Memorandum for the City ofKey Colony Beach $ 1,384.41
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3950
Task 5—Public and Stakeholder Outreach Plan: The $95,556.21 2/1/2025
consultant will prepare for and set up all in-person or virtual
public meetings,prepare press releases, issue email blasts,
prepare and manage social media,prepare an manage online
survey tools, and documentation of meeting
minutes/comments. Additionally, the CONSULTANT will
prepare Power Point Presentations, Graphics (Boards/images),
handouts, and provide GIS support. Two (2)persons at a
minimum from the team are to attend Public/Stakeholder
outreach activities. A monthly report will be prepared
summarizing outreach activities, including the number of
stakeholders and members of the public reached through
email, the number attending the public meetings, a copy of the
outreach materials, and a list of public comments received
through any outreach method.
Public and Stakeholder Outreach Plan for Village of $40,762.99
Islamorada
Public and Stakeholder Outreach Plan for the City of $47,052.62
Marathon
Public and Stakeholder Outreach Plan for the City ofLayton $ 2,076.89
Public and Stakeholder Outreach Plan for the City ofKey $ 5,663.71
Colony Beach
6.1 Develop Implementation Plan: Develop a regional,
comprehensive, and integrated roads adaptation plan based on $29,916.78 8/1/2025
the results and guidance from previous tasks. Determine
schedule on when corresponding adaptation improvements are
required to be implemented.
Implementation Plan for Village oflslamorada $13,026.70
Implementation Plan for the City ofMarathon $15,090.67
Implementation Plan for the City ofLayton $431.15
Implementation Plan for the City ofKey Colony Beach $1,368.26
6.2 Prepare Final Report and Final Presentation to $37,497.74 9/1/2025
Municipalities: Final Report that includes Vulnerability
Analysis and road adaptation recommendations, GIS Data sets
and maps, Engineering Designs/Concept Plans, Policy and
regulatory requirements, Summary of Public/stakeholder
involvement engagement effort, and Implementation Program.
Final presentation to the County (BOCC) outlining the
implementation work plan recommendations and lessons
learned throughout the study process. Final presentation is to
include Visioning graphics and evaluation
Final Report and Presentation for Village oflslamorada $16,718.53
Final Report and Presentation City ofMarathon $18,669.17
Final Report and Presentation for the City ofLayton $ 448.82
Final Report and Presentation for the City ofKey Colony $ 1,661.22
Beach
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3951