Release of Contingency Funds #088 BOARD OF COUNTY COMMISSIONERS
County of Monroe . Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tem James K. Scholl,District 3
h
Craig Cates,District 1
Michelle Lincoln,District 2
David Rice,District 4
Memorandum
DATE: 12/19/2023
TO: BOCC
Digitally signed by Kevin
V_, c._._ G.Wilson,P.E.
FROM: Kevin G. Wilson P.E. Date:2023.12.19
13:57:25-05'00'
SUBJECT: Release of Contingency Funds
Included with this memo is the proposed Release of Contingency Funds 488 for the Fl Keys Marathon
Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but
releases contingency funds already included in the Guaranteed Maximum Price for work that was either
not foreseen or for which a price could not be determined at the time of contract execution.
The amount requested is $3,030.00. The attached Release of Owner Contingency Request provides the
details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any
questions. If there are none with the normal 24-hour window, I will approve the request.
COUrit Of MOrirOe °� � ,�` BOA F UNTY C w � Iss�I 1� s
Y Mayor Holly Xlenill Rmchem,District
The Florida Keys ��, Mayor 2' " games K. clwh,District
Craig Fates,District t
David Ricie,District 4
MEMORANDUM
DATE: 12/18/2023
TO: County Administrator
FROM: Cary Vick
SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON-
AERONAUTICAL USE BUILDING (EOC)
Action Requested: Approval for RELEASE of contingency funds in the
amount of $ 3,030.00 as outlined below.
Basis for Recommended Action:
1. The requested release does not increase the total cost of the project as approved by the
BOCC, and it will have no impact to contract time.
2. The scope for which the release is requested is within the intended project scope.
3. The release is not based upon an error or omission by the designer or the general
contractor.
Background:
This is a cost change to the Contingency related to the repair of FKEC's conduits that were damaged
during the camera pole installation. These conduits were installed by FKEC's contractor via direct burial
method for an independent FKEC project to establish a loop. This cost is for the subcontracted
trenching work required to get down to approx. 6 feet below grade in order to repair the conduits. Labor
and material costs for the repair were covered by the electrical subcontractor.
Approved by Marshall Quarles
1 2/1 8/2 0 2 3 1 0:08:59 AM 12-19-2023
Ajax Building Company Architects Design Group
Date:2023.12.19
Digitally signedy
Digitally signed by Kevin G.
Cary Vick Car Vick f
y Wilson,P.E.
�,�.�',:1� k' ,_._...._
�� Date:2024.01.08 12:45:43-05'00'
09:34:09-05'00'
On behalf of the Kevin Wilson,Assistant County Administrator
Director of Project Management
IHNVGIQ[�'�
Bay South Construction LLC baysouthconstruction@gmail.com
27345 St Lucie Lane +1 (305)433-0890
ramrod key, FL 33042
1"(13diro Fedcon.
Bill to Ship to
Pedro Falcon. Pedro Falcon.
31160 Avenue C 31160 Avenue C
Big Pine Key, Florida 33043 Big Pine Key, Florida 33043
Invoice details
Invoice no.: 1347
Terms: Due on receipt
Invoice date: 12/07/2023
Due date: 12/07/2023
# Date Product or service SKU Qty Rate Amount
1. Job Address 1 $0.00 $0.00
Marathon
9400 Overseas Hwy
2. Job Description 1 $3,000.00 $3,000.00
Mobilize to site,grind and remove material for repair area,dewater hole,and demobilize.
Total $3,000.00
1% bond Irate ::::: $30.00
Total ::::: $3,030.00
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OWNER CONTROLLED
CONTINGENCY LEDGER
FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOC)
Initial Contingency Amount: $955,613.00
Total Debits Total Credits
Total Adjustments to Date: ("';m549,51 T. 1 O $341,448.73 (",m89(),96 53) $ -
Current Contingency Balance: $406,095.20
*E IOII designates PCA as an Error or Omission on Designer
V
Illu I � Illu a a
m m m Initial Budget 0.00 :' 0.00% ' $955,613.00
This is a cost change to the Project Contingency to add a
GPR survey of the site prior to underground utilities
installation beginning in order to locate potential unknown
utilities that are not shown on the contract documents.
Contract time is not impacted. 10/05/22 (6,500 00) ' -0.68% . $949,113.00
This is a credit change to Contingency for all work related
to RFI 121,dated 10/12/2022,to document the email
correspondence with Cardno that the injection well casing
is only required to be 60'deep,not 120'deep per C-008.
The total depth drilled will remain 120' but the casing is
only required for 60'.Also,the material of the casing is
acceptable to change to Schedule 80 PVC in lieu of DIP
(ductile iron pipe). 12/08/22 12,000.00 1.26% _ $961,113.00
This is a cost change to Contingency for RFI 113,dated'
09/21/2022,to add window shades at the exterior
windows in room 235 and 262 that were not previously
calling for shades. Reference sketch included in RFI
w response; 12/08/22 ( , 131) -0.22% $959,019.50
This is a credit change to Contingency for RFI 124,dated
10/06/2022 to document the variance between ID-202 and
A-131 on the mirror manufacturer and the decision to go
with the Bobrick B-165 series mirrors due to the cost
savings to the Owner over the Renwil,vered mirrors.
12/08/22 16,455.00 1,72% _ $975,474.50
This is a credit change to the Contingency per RFI 151,
dated 12/08/2022,for the Owner request to change all
countertops in
Food Prep room 260 from Quartz to Stainless Steel.
u 12/16/22 5,330.00 0.56% $980,804.50
This is a cost change to the Contingency to fund the FKEC
fee worksheet for the electrical primary service.
01/10/23 (70,913.32) ' -1.05%_ $970,790.18'
This is a cost change to the Contingency to fund the City of
Marathon Utilities Force Main worksheet fees.
01/10/23 (27,663,63) i ' -2.89%' $943,126.55
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a credit change to the Contingency for changes from
submittal 084113-1,dated 12/01/2022,to change the 1203
window from an insulgard ballistic window to a standard
YKK interior storefront window,and to change door 218
from a double door to a single door with a sidelite due to a
conflict between the corridor width and the required
width for an insulgard double door.
I a 01/23/23 14,607.00 1.53% $957,733.55
This is a cost change to the Contingency for ASI 01,dated
11/28/2022,for:+
-The changes to the primary electrical routing and
equipment for the building's power per FKEC
requirements,and
-The addition of the quick-connect equipment to add the
ability to connect a portable load bank.'
•� 02/14/23 (65,712M) -6.88% ; $892,021.55
This is a cost change to the Contingency for RFI 154,dated
02/02/2023,to change doors 202&203 to Ambico ballistic
hollow metal (HM)frames since the specified Insulgard
HP500 ballistic door system required the doors to be
outswing,which conflicted with the hallways. Ambico
doors can accomodate an inswing to match the floor plan
intent.
02/14/23 (870 CC) -0.09%; $891,151.55
This is a cost change to the Contingency for RFI 115,dated
12/05/22,to expand the chase in roomi219C and add
chases in rooms 254&
251 for the vertical storm piping drops from the roof drains
down to underneath the 1st floor slab.'
02/14/23 (1,282.CC) ; -0.13%1 $889,869.55
This is a cost change to the Contingency for RFI 111,dated
10/03/22,for updates to A-132&A-133 clarifying quantity
and locations of
bathroom accessories. 02/14/23 (1,50100) -0.16% . $888,366.55
Hill IN
This is a cost change to the Contingency for RFI 164,dated
02/14/2023,to increase the depth of the dumpster
enclosure per revised sheets A-001 and A-030 to meet the
dumpster size and clearance requirements. Dumpster
enclosure CMU walls that have already been constructed
will be removed,foundation will be extended to support
the increased depth,and the CMU walls will be re-
constructed.
)JICr ' ,CC) 1 -1.10% $877,871.55
This is a credit change to the Contingency for RFI 173,
dated 01/19/2023,to eliminate the Masterseal 581
waterproofing noted in the
details for the dumpster enclosure.The dumpster
enclosure walls will have a standard stucco finish.
02/14/23 1,581.00 0.17% ' $879,452.55
OWNER CONTROLLED
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency for RFI 194
Stairwell doors hardware and fire rating changes to meet
fire and
FEMA 361,dated 03/20/2023,to change the door
hardware specified for doors S102B and 5103 per
manufacturer requirements in order for the doors to meet
both a FEMA 361 rating and a 2hr fire rating.
Separately,this RFI also updated all other stairwells doors
from 1hr to 2hr and all glazing in these stairwell doors
from 45min to 90min rating.There is no cost associated
with these latter upgrades.
04/18/23 (5,875100) -0.61%; $819,533.55
This is a cost change to the Contingency related to
Submittal 280537-1.2 to change the bi-directional antenna
from a Yagi antenna (model#BDA-YDA763869-14-1)to a
Westell panel antenna (model#CS03-777-999) This
change was recommended by the BDA vendor,and
reviewed and approved,by Monroe County because the
panel antenna is tested and rated for a ihigher wind MPH
than the'yagi antenna.
04/18/23 )1,582.00) ; -0.17%_ $817,951.55
This is a cost change to the Contingency related to RFI 188,
dated 03/06/2023,to demo part of the retaining wall just
northwest of GL 9 to provide more turning radius
availability for when trucks or equipment drive up the
access ramp and need to turn left
05/09/23 (3,8 Il 00) ; -0.40%. $814,110.55
This is a cost change to the Contingency related to RFI 199,
dated 05/09/2023,to extend multiple P1 and P9 walls to
the underside of the roof deck(framing, iso,and drywall
extended)that were originally called to terminate at the
ceiling.This change enhances sound transfer reduction
between corridors,building areas,and offices.'
05/09/23 (80,1.1400) -8.38%; $733,996.55
This is a cost change to the Contingency related to RFI 198,
dated 04/11/2023,to add beacon lights on the top of the
building per request from the Monroe County Building
Department.This includes eight(8) FAA-approved beacon
lights positioned at the building corners and along the roof
perimeter.
05/09/23 (18,634.00) _ -1.95% $715,362.55
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency related to RFI 209,
dated 05/09/2023,to confirm the additional stucco and
Masterseal 581 waterproofing intended for the CMU walls
at the Outside Seating 263,Ground Level Lobbies 101&
102,and,ground'level electrical chases.This RFI also covers
documenting stucco CJ layout and the final sizes of the
electrical chase walls and required MAT4 foundations to
encapsulate all electrical conduits from the Level 1 to the
site.
Cost previously being tracked for RFI 132 regarding the
chase walls size increasing is included/;covered by this RFI
209 response and pricing.
Cost previously being tracked for RFI 200 regarding the
ground level lobbies wall types is included/covered by this
RFI 209 response and pricing.
05/11/23 (76,311 00) :' -7,99%' $639,051.55
This is a cost change to the Contingency related to RFI 204,
dated 04/27/2023,to add a CIP parapet wall on top of RB-
48 to form the south parapet wall for the roof section over
the generator room 245.Nil 1 05/12/23 (1,840 CC) -0.19% ; $637,211.55
This is a cost change to the Contingency related to RFI 193,
dated 03/27/2023,to add (2)additional data drops to each
of the consoles in Dispatch 235per request from the
MCSO.This increases the drops from 8 to 10 at each
console. 05/12/23 )3m 3.CC) -0.88% ; $628,803.55
This is a cost change to the Contingency related to RFI 189,
dated 03/20/2023,for the clarification that the
the two(2)water fountains,tagged E27 on the
Architectural sheets,are intented to be
the model Elkay EZWS-ERPBM28K,which are
recessed units with a bottle filler, not the Elkay LZSTL-8-C
tagged EWC-1 on the plumbing sheets and schedule.This
includes minor electrical changes for in wall rough in and
the addition of a chase wall at water fountain wall
between Restrooms 255&256.nil 111 05/15/23 (11,867,00) -1,24% $616,936.55
This is a cost change to the Contingency related to
responses to Submittal 274100-1 and Submittal 274100-2.
Submittal 274100-1 response provided model changes for
mutiLSubmittal
le AV equipment including speakers,antennas,
ones, processors,amplifiers etc.
274100-2 response changed the mini-PC
'from HP to Lenovo models based on Monroe
T submittal review and preference.
05/18/23 (14,905,00) :' -1,56%' $602,031.55
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a credit change to the Contingency related to RFI
178,dated 03/02/2023,to furnish and install a
Rain Flo MiniGen03 Ozone Generator in lieu of the
Rainflo UVS-25 Filtration system for the 5,943 gallon
g
gpjggg Rainflo water tank per the updated P-203 sheet. 05/19/23 1,749.00 . 0.18% $603,780.55
This is a cost change to the Contingency related to RFI 183,
dated 03/27/2023, updating the perimeter soffits and ACT
ceiling details in rooms ICC 219 and Dispatch 235,including
changing of light fixture;layout,quantity and type,and also
updating the F2 cove lighting in;Facility lRestrooms 255 and
110, 256. 06/01/23 (13,142.80) -1.38% $590,637.75
This is a cost change to the Contingency related to RFI 197,
dated 04/28/2023,to change the TEF-1 grille to a FPA/NOA
rated louver since it is located in an exterior soffit.The TEF-
1 fan is located above ceiling in room Security 202.
06/01/23 (1,210 CC) -0.13% $589,427.75
This is a credit change to the Contingency related to
Submittal 095100-1 response,dated 05/17/2023,to
change to the acoustical ceiling tile throughout the
building from Armstrong(originally spec'd manufacturer)
Uan
kfon (equivalent manufacturer).
06/07/23 17,030.00 1.78% ' $606,457.75
a cost change to the Contingency related to RFI 177,
05/09/2023,to add three(3)structural mounts per
SSK-008 on the roof for attachment points for
as.
06/08/23 (10,264.00) 1 -1.07% $596,193.75
This is a credit change to the Contingency related to
Submittal 113013.2-1 response,dated 04/13/2023,to
change multiple elements of the residential appliances
including the under counter ice makers manufacturer,and
changing the hood in Food Prep room 260 to a'residential
hood with a roof vent instead of a commercial hood with a
roof exhaust fan'.
This CCR also includes a credit for the 3-compartment sink
in Food Prep room 260 that 1111 included, but will be
furnished and installed by the Plumbing subcontractor.
® 06/08/23 13,201.00 1,38% $609,394.75
This is a credit change to the Contingency related to RFI
208,dated 05/16/2023,to change rooms 244- Mechanical
Yard and 245- Emergency Generator Room from VCT-1 to
bare concrete,and rooms 238 A/B- Electrical Rooms and
Room 243 Plumbing from VCT-1 to SC-1,and room 239-
UPS room from VCT-1 to ESD-2.
06/08/23 8,846.00 0.93% ' $618,240.75
OWNER CONTROLLED
OWNER CONTROLLED
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency related to RFI 233,
dated 06/26/2023,to remove the ceiling in room 239-UPS
Room to accommodate large amounts of conduit.The
acoustical ceiling tiles will be eliminated and the exposed
ceiling structure will be painted. In addition,the lights will
change from a C1&C1E type fixture to a D1
&ME type fixture to match the other exposed areas.
07/27/23 )2,044 C) ; -0.21% $568,922.25'
This is a cost change to the Contingency related to RFI 191,
dated 05/10/2023,to adding power via dedicated
receptacles with GFCI breakers from panel ESP for each
elevator sump pumps alarm panel that will be located in
their respective ground level lobby. 07/31/23 (4,930,M) -0.52%' $563,992.25
This is a cost change to the Contingency related to
Submittal 263213.13-2.1 Diesel Emergency Engine
Generators Exhaust System SD's-AAN,dated 07/05/2023,
to provide two generator exhaust stacks per generator
per the generator manufacturer) in lieu of one stack per
generator as shown on the contract documents.
08/03/23 ( 3,335M) -1.40% $550,607.25
This is a cost change to the Contingency related to RFI 256,
dated 07/31/2023,to add medium texture primer to all
three stairwells walls,ceilings,and underside of the stairs
and landings.This RFI also clarified for all stairwells to have
P4 epoxy paint,
08/03/23 )12r227,00) -1.28% $538,380.25
This is a cost change to the Contingency related to RFI 246,
dated 07/14/2023,to furnish and install an anodized
aluminum break metal to cover the embeds and gap at the
outdoor seating area as depicted in detail#2 on sheet A-
311. 08/14/23 (3,740,M) -0.39% $534,640.25
U254
credit change to the Contingency related to RFI
ted 07/31/2023,to change the storm laterals
storm structures 5-10 and S-8 from DR14 pipe to
pipe.
08/15/23 1,334.00 + 0.14% _ $535,974.25
This is a cost change to the Contingency related to
Submittal 323113-1,dated 07/18/2023,to furnish and
install a double swing gate for access at the SE corner of
the side for FKEC access to the transformer and other
maintenance access to this area. 08/23/23 )3,025 CC) -0.32% $532,949.25
This is a cost change to the Contingency related to RFI 245,
dated 07/18/2023,and Submittal 260923-1.1,dated
08/08/2023,clarifying lighting controls!requirements
throughout the building which included additional control
devices in the breakout conference rooms off of the ICC,
the Command Conference Room,and Sleeping Rooms and
multiple offices.
®� 08/24/23 ( 3,537,00) :' -1,42% $519,412.25
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency related to RFI 244,
dated 07/17/2023,to furnish and install additional
dedicated power and data for the copy machine located in
Room 289. 08/24/23 (4,26&00) : -0.45%_ $515,144.25
This is a cost change to the Contingency related to RFI 263,
dated 08/23/2023,to install a drywall bulkhead and
"shadow box" between Columns 1-13.2 and 1-Clin room 227
to transition the lower ceiling height at10'AFF'to the top
of W14 window elevation at 12'AFF. 08/28/23 (1,582.00) _ -0.17% $513,562.25
This is a cost change to the Contingency related to RFI 264,
dated 08/25/2023,to furr out the P5 wall behind the two
(2)dryers in room 268 in order to accommodate
concealing the two (2)4" round ducts inside the wall that
connect to the in-wall dryer box for connection to the
dryer's vents. In addition,two lint traps will be added in
the wall above the dryers to prevent lint clogs in the
exhaust duct due to the long route to the exterior wall
louver. 08/28/23 )661 00) ' -0.07% $512,901.25
This is a cost change to the Contingency related to RFI 262,
dated 08/23/2023,furnish and install an A-50 supply grille
in Shower Room`265 to match the other 3 Shower Rooms
267,269 and 271. This grille should be fed from the 12x10
supply duct downstream of VAV-04 above ceiling in the
adjacent room 264.
09/06/23 (1,226 CC) ' -0,13% _ $511,675.25
This is a cost change to the Contingency related to RFI 236,
dated 07/11/2023,to furnish and install additional
acoustical wall panels(AWPs) in Dispatch 235 for
enhanced sound absorption. 09/22/23 )2, 75 CC) : -0.26%_. $509,196.25
h lid
This is a cost change to the Contingency related to RFI 265,
dated 09/05/2023,to frame a shadow box soffit along the
west wall of room 262 in order to trasition from the 10'AFF
ACT ceiling to the 12'AFF top of window elevation. 09/25/23 )7m2 ..00) -0.13% $507,975.25
This is a cost change to the Contingency related to
Submittal 211313-1.4,dated 06/08/2023,for re-
engineering/re-calculating work for the fire sprinkler
system after it was already complete and submitted for
permitting due to the FKAA(water utility company)water
main flow and pressure changes throughout the keys.
Revised flow tests data and revised calculations for the fire
sprinkler system were required,as well as multiple
corridination meetings with the Fire Marshal
09/25/23 )7212.00) ' -0.75% $500,763.25
This is a cost change to the Contingency related to RFI 268
dated 09/19/2023,to add traversing sidewalks and
hardscape area, increase the granite gravel thickness to 4"
and add geotextile fabric underneath all gravel at the
ground level,and to add (2) removeable bollards at the top
of the vehicle ramp.
09/25/23 )79,12 40) -8.28% $421,639.85
OWNER CONTROLLED
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency related to RFI 266,
dated 09/21/2023,to furnish and install framing and
Hardie board at the exterior canopies in order to conceal
the exposed roof fasteners and upgrade the finish under
the two canopies
10/23/23 (28,C C,00) -2.94% $328,108.75
This is a cost change to the Contingency related to RFI 220,
dated 06/15/2023,to provide power to the grease
interceptor alarm and communicator at the ground level
mounted on a column near the vehicle access ramp to be
within close proximity of the grease interceptor tank,and
to provide power to the sanitary holding tank alarm and
float switches that will be mounted on the utility rack next
to the lift station.
a 10/27/23 )9,956 CC) -1.04% $318,152.75
This is a cost change to the Contingency related to PR 01,
dated 08/11/2023,to install a concrete platform for the
MTS and quick connect electrical gear that sits outside of
w the building.id 10/30/23 )113,65 00)' 11.89%; $204,500.75
This is a credit change to the Contingency to move all of
the realized Sales Tax Savings to-date into Contingency.
See attached ODP log for reference.
a 10/30/23 231,103.73 24.18% $435,604.48
This is a cost change to the Contingency related to
Submittal 260526-2.1,dated 10/19/2023,for the
grounding system underneath the access flooring in ICC
219 and Rooms 203,221,223,225,and 227.
10/31/23 )9m91..CC) 0.88°% ; $427,173.48
IBM
This is a cost change to the Contingency related to
purchasing and installing the independent meter can
required by FKEC for the permanent power service.This
independent meter required a unistrut stand and rough in
to the secondary termination enclosure. 4
10/31/23 (2,64100) -0.28% ; $424,530.48
This is a cost change to the Contingency related to RFI 286,
dated 11/08/2023,to add an accent color paint(color:
Cicely 74-B-2T)to
the smooth section of exterior wall of the public stairwell S
203 above and below window W02 in lieu of leaving it the
same color as the rest of the stairwell 11/10/23 )1,255 CC) ' -0.13% _ $423,275.4s '
This is a cost change to the Contingency related to RFI 282,
dated 11/15/2023,to document the owner requested
purchase of a sludge pump to facilitate the transfer of
solids from the sanitary holding tanks to the lift station.
Thre goal of this would be to be able to eliminate the need
for a pump truck during storm events.
11/17/23 )1m7 129) -0.19% $421,494.20
This is a cost change to the Contingency related to RFI 283,
dated 10/31/2023,to change the manufacturer of multiple
pieces of the irrigation system to Rainbird in lieu of K-rain
for ease of local replacement sourcing of parts and
maintenance preference.
a » 11/27/23 0,375 CC) -0.46% : $417,119.20
OWNER CONTROLLED
CONTINGENCY LEDGER
This is a cost change to the Contingency related to RFI 295,
dated 11/27/2023,to furnish and install ceiling mounted
PIR RQE devices for doors 101 and 102 since they were not
able to be furnished with built in RQE devices in the door
hardware due to the requirements of the manufacturer to
meet ICC 500 and FEMA 361 ratings
12/07/23 (3,094.00) _ -0.32% $414,025.20
This is a cost change to the Contingency related to RFI 284,
dated 11/16/23,to furnish and install an 8"thick
reinforced concrete slab over the grease interceptor due to
its location in a the parking lot where it will be subject to
vehicular traffic. 12/11/23 ( mSC CCU -0.51% $409,125.20
This is a cost change to the Contingency related to the
repair of FKEC's conduits that were damaged during the
camera pole installation.These conduits were installed by
FKEC's contractor via direct burial method for an
independent FKEC project to establish a loop.This cost is
for the subcontracted trenching work required to get
down to approx. 6 feet below grade in order to repair the
conduits. Labor and material costs for the repair were
covered by the electrical subcontractor.
12/18/23 (3,030 CC) ' -0.32°% $406,095.20
,W,m