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Release of Contingency Funds #092
a�,��,�r BOARD OF COUNTY COMMISSIONERS County of MonroeMayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tem James K. Scholl,District 3 Craig Cates,District I J�' J �. Michelle Lincoln,District 2 David Rice,District 4 Memorandum DATE: 01/18/2024 TO: BOCC Digitally signed by Kevin � )��V,...� t._. G.Wilson,P.E. FROM: Kevin G. Wilson, P.E. Date:2024.01.18 13:34:21-05'00' SUBJECT: Release of Contingency Funds Included with this memo is the proposed Release of Contingency Funds 492 for the Fl Keys Marathon Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but releases contingency funds already included in the Guaranteed Maximum Price for work that was either not foreseen or for which a price could not be determined at the time of contract execution. The amount requested is $1,470.00. The attached Release of Owner Contingency Request provides the details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any questions. If there are none with the normal 24-hour window, I will approve the request. County of Monroe BOARD OF COUNTY C'01*1XIISSIONERS Mayor Holly lvfemil Raschein, DLt6cl5 The Florida Keys n Nfa cr Ag,James K. Scholl,Distilot r Cates,District firi I 'r N cheiie Luncoirk,District 2 David Rice, i trict 4 MEMORANDUM DATE: 1/17/2024 TO: County Administrator FROM: Cary Vick SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON- AERONAUTICAL USE BUILDING (EOC) Action Requested: Approval for RELEASE of contingency funds in the amount of $ 1,470.00 as outlined below. Basis for Recommended Action: 1. The requested release does not increase the total cost of the project as approved by the BOCC, and it will have no impact to contract time. 2. The scope for which the release is requested is within the intended project scope. 3. The release is not based upon an error or omission by the designer or the general contractor. Background: This is a cost change to the Contingency related to RFI 281, dated 10/23/2023, to add an access gate in the guardrail underneath Stairwell S103/203's mid-landing to allow easy access to the fire protection riser system located under the mid-landing. Approved by Marshall Quarles 01/17/2024 2:55:22 PM 01-18-2024 Ajax Building Company Architects Design Group APPROVED ✓ Digitally signed by Kevin G. �cH' ��..__.. Wilson,P.E. By Cary Vick at 9:42 am, Jari 18,2024 Date:2024.01.23 17:35:01-05'00' On behalf of the Kevin Wilson,Assistant County Administrator Director of Project Management DECEMBER 14, 2023 JOB 422097 JANUARY 15, 2024 REVISED CO 410 AJAX BUILDING 2100 FLAGLER AVE KEY WEST, FL 33040 PH: 321-507-2113 ATTN: MARSHALL QUARLES EMAIL: MARSHALL.QUARLES@AJAXBUILDING.COM JEFFREY WHIPPLE EMAIL: JEFFREY.WHIPPLE@AJAXBUILDING.COM RE: FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BLDG CHANGE ORDER #10 PER RFI #281 We propose to furnish the following items for the above-mentioned project, F.O.B.jobsite and install items, which are noted with an asterisk (*): 1) * Modify Gate C Stair 4S 103 LUMP SUM TOTAL FOR ITEM #1...........................................$1,470.00 NOTES: A) Signed and Sealed Engineered Drawings B) Price Includes Tax on Materials. C) Price is Subject to Review after Thirty (30) Days. EXCLUSIONS: 1) Code Requirements 2) Any Item not Specifically Noted Herein 3) Pulling of Permits PLEASE SIGN TO SIGNIFY APPROVAL RESPECTFULLY SUBMITTED, APPROVAL AJAX BUILDING MIKE DAVIS SENIOR ESTIMATOR DATE SKYLINE STEEL, INC. 4987 NW 23rd Avenue* Fort Lauderdale, Florida 33309 * (954) 968-1912 * Fax: (954) 968-7077 www.skyline teel.net AaXAjax Building Company,LLC Project:202011 Monroe County FL Keys Marathon 109 Commerce Blvd Airport NAUB EOC Oldsmar, Florida 34677 7280 Overseas Highway P:+18137923900 Marathon, Florida 33050 RFI #Con-281 : Access to Fire Department Valves in Stair S103 Status Closed on 10/23/23 To Devon Ayers(K2M Design) From Jeffrey Whipple(Ajax Building Company, LLC) Mickey Pruitt(Architects Design Group) 424 SW 7th Terrace Gainesville, Florida 32601 Date Initiated Oct 20,2023 Due Date Oct 25,2023 Location Project Stage Course of Construction Cost Impact TBD Schedule Impact TBD Spec Section Cost Code Drawing Number A-403 Reference Linked Drawings Received From Travis Mauldin(Ajax Building Company, LLC) Copies To Giselle Albisu(TLC Engineering Solutions(Jax)),Victor Carrasco(TLC Engineering Solutions(Jax)), Donald Harcrow(Ajax Building Company, LLC),Cary Knight(Monroe County),Travis Mauldin(Ajax Building Company, LLC),Juan Perez(TLC Engineering Solutions(Jax)),Marshall Quarles(Ajax Building Company, LLC), Banistka Rodriguez(Architects Design Group), Jordan Salinger(Monroe County), Denise Saltzman(TLC Engineering Solutions(Jax)), Steven Sanders(Monroe County), Daniel Taylor(Architects Design Group), Cary Vick(Monroe County) Activity/ Question Question from Jeffrey Whipple Ajax Building Company,LLC on Friday, Oct 20, 2023 at 11:54 AM EDT Currently,the butterfly valve that controls the FP system is behind the fixed railing in stair S-103.We are proposing to change a section of that railing into a gate for Fire Department access. Please review the attached RFI-281 Sketch and confirm if acceptable. Attachments RFI-281 Sketch.pdf Official Response Response from Mickey Pruitt Architects Design Group on Monday, Oct 23, 2023 at 07:45 AM EDT ADG response attached. Attachments ADG Response RFI 281.pdf Ajax Building Company, LLC Pagel of 1 Printed On: Oct 23,2023 03:07 PM EDT AaXAjax Building Company,LLC Project:202011 Monroe County FL Keys Marathon 109 Commerce Blvd Airport NAUB EOC Oldsmar, Florida 34677 7280 Overseas Highway P:+18137923900 Marathon, Florida 33050 RFI #Con-281 : Access to Fire Department Valves in Stair S103 Status Open To Mickey Pruitt(Architects Design Group) From Jeffrey Whipple(Ajax Building Company, LLC) Devon Ayers(K2M Design) 424 SW 7th Terrace Gainesville, Florida 32601 Date Initiated Oct 20,2023 Due Date Oct 25,2023 Location Project Stage Course of Construction Cost Impact TBD Schedule Impact TBD Spec Section Cost Code Drawing Number A-403 Reference Linked Drawings Received From Travis Mauldin(Ajax Building Company, LLC) Copies To Giselle Albisu(TLC Engineering Solutions(Jax)),Victor Carrasco(TLC Engineering Solutions(Jax)), Donald Harcrow(Ajax Building Company, LLC),Cary Knight(Monroe County),Travis Mauldin(Ajax Building Company, LLC),Juan Perez(TLC Engineering Solutions(Jax)),Marshall Quarles(Ajax Building Company, LLC), Banistka Rodriguez(Architects Design Group), Jordan Salinger(Monroe County), Denise Saltzman(TLC Engineering Solutions(Jax)), Steven Sanders(Monroe County), Daniel Taylor(Architects Design Group), Cary Vick(Monroe County) Activity/ Question Question from Jeffrey Whipple Ajax Building Company,LLC on Friday, Oct 20, 2023 at 11:54 AM EDT Currently,the butterfly valve that controls the FP system is behind the fixed railing in stair S-103.We are proposing to change a section of that railing into a gate for Fire Department access. Please review the attached RFI-281 Sketch and confirm if acceptable. Attachments RFI-281 Sketch.pdf Awaiting an Official Response DG confinirns the Uggestlbin for access to gate vdve. Defer to N....W conceininhing extraIliad II II(. Ajax Building Company, LLC Pagel of 1 Printed On: Oct 23,2023 07:36 AM EDT cn� 0 F--5>_CO LU << <LL, LL, q 0 _J C) 0 C/) m . ...... t= LLI CO rr c) LLI H H L LL,LI 'o F 0- LU C) < LU >C)c) - LU 0 0-0 0- 2E 0- CY) CY) C) C) —imill— lilt 11I R mlylp,q ------------ L AA LLJ LLJ (>D o -0 co_0 U_ (D C: cn > :E (D E -Fo (D (D 2 > -0 cl) C\jC) Cf) 06 CM C) J11-111- wip 11 k 1111110 11 U) III III F-I Cf) ------------------ L) P4 LU cn n� LU III—V Er LU ml Iffil- cy) C\jC) LU CY) IIIEIIIE, Cf) Cl) IrLILLMIJUS-LLEJ 11 ouTFgwFFMT I C) C/) LLJ 7 f)�r Cf) C / rd rr r r conve in this to gate for access to pv MA YN ri/rl�iro l,r III .... n I. j �/ire/,� i �Yom Mickey Pruitt From: Vick-Cary <Vick-Cary@MonroeCounty-FL.Gov> Sent: Friday, October 20, 2023 4:09 PM To: Jeffrey Whipple Cc: Mickey Pruitt; Marshall Quarles;Travis Mauldin Subject: Re: Monroe County FL Keys Marathon Airport NAUB EOC: New RFI Con-281 (Access to Fire Department Valves in Stair S103) Thanks for the quick response. This sounds good, but I will defer to ADG for final details. Cary Vick Monroe County Project Manager cell: (305) 504-3119 On Oct 20, 2023, at 2:58 PM,Jeffrey Whipple<Jeffrey.Whipple@ajaxbuilding.com>wrote: CAUTION Cary, see our answers below in ur ^d, Respectfully, Jeffrey Whipple Assistant Project Manager <image001.png> O: 813-455-4697 C: 813-455-4697 E:Jeffrey.Whipple@Ajaxbuilding.com 7280 Overseas Highway, Marathon, FI. 33050 16irolk..ed e 61ot:.coirrr� s f�1..dfe2ll AdIFIC� x6irrr�GU22ll.'! Ally. IBIF C u::::::l�o .�: www.a"axll u611d6iro .coirrr� ........... /...........................................p......... .................................................... ...../...................................................../................................... ........................................................................................... ............................................................................ ..../......................................................................................................................................./. From:Vick-Cary<Vick-Cary@MonroeCounty-FL.Gov> Sent: Friday, October 20, 2023 1:55 PM To:Jeffrey Whipple <Jeffrey.Whipple@ajaxbuilding.com>; Mickey Pruitt<mickeyp@adgusa.org>; Marshall Quarles <Marshall.Quarles@ajaxbuilding.com> Subject: RE: Monroe County FL Keys Marathon Airport NAUB EOC: New RFI Con-281 (Access to Fire Department Valves in Stair S103) ......................................................................................................................................................................................................................................................... ;EXTERNAL EMAIL .......................................................................................................................................................................................................................................................: This sounds like a great idea. A few questions: 1. Is there a way to do this so that the open gate will not block the exit door? p s, We a ai'iii swfi'i th, s gate Guiwair::l ai'id Ilizwe u10 ISSUes, i Can we include a hasp for a pad lock? Another key for the knox box? Not sure this is needed, but I don't want people storing crap back there. We a au"ii d01i,ii�6y add a IIiu"sp illll r ce'ive a pa6oc:<, We wflHl u.&ld i:oir a s[iiop diva io"iig M �:I ie piroposed gz00 e pUSt o,we a ire allll onu"ii tie sairne page, 3, Is the railing powder coated? Assuming you would cut and weld to create the gate. Can it be field finished to look nice and not rust? I II'ie urafllou"iig G,,, Ilpafi,il:a;d Illviiu"ifflLull d;uurvay wHti III,ieiry iu"ii Willlloairns li �],i ^ a"°nep^ ill woid< i, I1 Il i Il eirfoirrnp^d, e wflHl &LflNe o'I:iprc. �tiz0: aIIII w6dsaire u::oirnplle^�e ai,i::i wflHl u"i0l u-USt bq^cire tie goes Crou"i, Cary D. Vick Cell (305) 504-3119 Desk: (305) 295-4339 From:Jeffrey Whipple (Ajax BuildingCompany, LLC) < I a � E! p]rfi�aboirs .�.p IC, i ..oc..l.�. ..oir...rr..> . . p:.: ..:.......................... Sent: Friday, October 20, 2023 11:55 AM To:Vick-Cary< !%dIk:::::. . .!!::Y.. ..Il p!rl!!: p u !rl.::Y::::lFl[... ov> Subject: Monroe County FL Keys Marathon Airport NAUB EOC: New RFI Con-281 (Access to Fire Department Valves in Stair 5103) CAUTION:This email originated from outside of the County.Whether you know the sender or not, do not click links or open attachments you were not expecting. cu r rVui a�ii. I� lI. [ uYje rU IDF To respond to this i2Fl simply reply to this email. Need help?......a..c.11i.<mama.11i..irmt..t.i<ll.irii!r�g.yii.deo.. New RR #Con-281as been assigned o Pruitt, Mickey(Architects esig Group) Ayers, Devon (K2(K2M Design) by Jeffrey Whipple( ax Building Company, LLC)o /2 /23. r ,Y II II This RR is due on Wednesday, October 25, 2023. QUESTION 1 Asked By: Jeffrey Whipple(Ajax Building Company, LLC) Date: Fri Oct 20,2023 at 11:54 am EDT Question: Currently,the butterfly valve that controls the FP system is behind the fixed railing in stair S-103.We are proposing to change a section of that railing into a gate for Fire Department access. Please review the attached ®2 Sketch and confirm if acceptable. Attachments: ZF1-281.Sket6h.pd�f ADDITIONAL DETAILS Project: Monroe County FIL Keys Marathon Airport NAUB EOC Subject: Access to Fire Department Valves in Stair S103 Date Initiated: 10/20/23 Created By: Jeffrey Whipple(Ajax Building Company, LLC) Assigned To: Pruitt, Mickey(Architects Design Group) Ayers, Devon (K2M Design) Responsible Contractor: Ajax Building Company, LLC Received From: Travis Mauldin (Ajax Building Company, LLC) Distribution List: Albisu,Giselle(TLC Engineering Solutions(Jax)) Carrasco,Victor(TLC Engineering Solutions(Jax)) Harcrow, Donald(Ajax Building Company, LLC) Knight,Cary(Monroe County) Mauldin,Travis(Ajax Building Company, LLC) Perez, an(TLC Engineering Solutions(Jax)) Quarles, Marshall (Ajax Building Company, LLC) Rodriguez, Banistka(Architects Design Group) Salinger,Jordan (Monroe County) Saltzman, Denise(TLC Engineering Solutions(Jax)) Sanders,Steven (Monroe County) Taylor, Daniel (Architects Design Group) Vick,Cary(Monroe County) Schedule Impact: TED Cost Impact: TED Drawing Number: A-403 aue a 4 av s N N O O O O N N N N N N N N N N N y N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N > O N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N 1 1 1 1 N N N N N N N N N N N y N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N p, N N N N N N O N N N N N W 1V 1V G N N N N m m N N N N N m m m m O. 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Is lur, s lut „ SEE SMS rolnitial Budget 0.00 € 0.00% € $955,613.00 This is a cost change to the Project Contingency to add a GPR survey of the site prior to underground utilities installation beginning in order to locate potential unknown utilities that are not shown on the contract documents. Contract time is not impacted. 10/05/22 (6,500 00) € -0.68% $949,113.00 This is a credit change to Contingency for all work related to RFI 121,dated 10/12/2022,to document the email correspondence with Cardno that the injection well casing is only required to be 60'deep, not 120'deep per C-008. The total depth drilled will remain 120' but the casing is only required for 60'.Also,the material of the casing is acceptable to change to Schedule 80 PVC in lieu of DIP (ductile iron pipe). 12/08/22 12,000.00 1.26% $961,113.00 This is a cost change to Contingency for RFI 113,dated' 09/21/2022,to add window shades at the exterior windows in room 235 and 262 that were not previously calling for shades. Reference sketch included in RFI response. 12/08/22 (2,093 50) 1 -0.22%1 $959,019.50 This is a credit change to Contingency for RFI 124,dated € 10/06/2022 to document the variance between ID-202 and A-131 on the mirror manufacturer and the decision to go with the Bobrick B-165 series mirrors due to the cost savings to the Owner over the Renwil,vered mirrors. ^ 12/08/22 16,455.00 € 1.72% 1 $975,474.50 This is a credit change to the Contingency per RFI 151, dated 12/08/2022,for the Owner request to change all countertops in Food Prep room 260 from Quartz to Stainless Steel. 12/16/22 5,330.00 0.56% 1 $980,804.50 This is a cost change to the Contingency to fund the FKEC fee worksheet for the electrical primary service. W 01/10/23 (10,01432) 1.05% $970,790.18 This is a cost change to the Contingency to fund the City of Marathon Utilities Force Main worksheet fees.' 01/10/23 (27,6 31 63) € -2.89%€ $943,126.55 OWNER CONTROLLED CONTINGENCY LEDGER This is a credit change to the Contingency for changes from submittal 084113-1,dated 12/01/2022,to change the 1203 window from an insulgard ballistic window to a standard YKK interior storefront window,and to change door 218 from a double door to a single door with a sidelite due to a conflict between the corridor width and the required width for an insulgard double door. 01/23/23 14,607.00 1.53% $957,733.55 This is a cost change to the Contingency for ASI 01,dated 11/28/2022,for; -The changes to the primary electrical routing and equipment for the building's power per FKEC requirements,and -The addition of the quick-connect equipment to add the ability to connect a portable load bank.' W 02/14/23 (65,712,00) -6.88% $892,021.55 This is a cost change to the Contingency for RFI 154,dated 02/02/2023,to change doors 202&203 to Ambico ballistic hollow metal (HM)frames since the specified Insulgard HP500 ballistic door system required the doors to be outswing,which conflicted with the hallways. Ambico doors can accomodate an inswing to match the floor plan intent. 02/14/23 (870 00) -0.09%1 $891,151.55 This is a cost change to the Contingency for RFI 115,dated 12/05/22,to expand the chase in room219C and add chases in rooms 254& 251 for the vertical storm piping drops from the roof drains down to underneath the 1st floor slab. 02/14/23 (1,282,00) € -0.13% $889,869.55 This is a cost change to the Contingency for RFI 111,dated 10/03/22,for updates to A-132&A-133 clarifying quantity and locations of bathroom accessories. 02/14/23 (1,503,00) -0.16% $888,366.55'' This is a cost change to the Contingency for RFI 164,dated 02/14/2023,to increase the depth of the dumpster enclosure per revised sheets A-001 and'A-030 to meet the dumpster size and clearance requirements. Durnpster enclosure CMU walls that have already been constructed will be removed,foundation will be extended to support the increased depth,and the CMU walls will be re- constructed. (10,495,00)CC( -1.10% $877,871.55 This is a credit change to the Contingency for RFI 173, dated 01/19/2023,to eliminate the Masterseal 581 waterproofing noted in the details for the dumpster enclosure.The dumpster enclosure walls will have a standard stucco finish. 02/14/23 1,581.00 € 0.17% € $879,452.55 OWNER CONTROLLED OWNER CONTROLLED CONTINGENCY LEDGER This is a cost change to the Contingency for RFI 194 Stairwell doors hardware and fire rating changes to meet fire and FEMA 361,dated 03/20/2023,to change the door hardware specified for doors S102B and 5103 per manufacturer requirements in order for the doors to meet both a FEMA 361 rating and a 2hr fire rating. Separately,this RFI also updated all other stairwells doors from 1hr to 2hr and all glazing in these stairwell doors from 45min to 90min rating.There is no cost associated with these latter upgrades. 04/18/23 (5,875,00) -0.61% $819,533.55: This is a cost change to the Contingency related to Submittal 280537-1.2 to change the bi-directional antenna from a Yagi antenna(model#B©A-YDA763869-14-1)to a Westell panel antenna (model#CS03-777-999).This change was recommended by the BDA vendor,and reviewed and approved by Monroe County because the panel antenna is tested and rated for aihigher wind MPH than the yagi antenna. i 04/18/23 (1,582,00) 1 -0.17% $817,951.55 This is a cost change to the Contingency related to RFI 188, dated 03/06/2023,to demo part of the retaining wall just northwest of GL 9 to provide more turning radius availability for when trucks or equipment drive up the access ramp and need to turn left 05/09/23 ( ,841.00) -0.40% $814,110.55'I This is a cost change to the Contingency related to RFI'199, dated 05/09/2023,to extend multiple P1 and P9 walls to the underside of the roof deck(framing,iso,and drywall extended)that were originally called to terminate at the ceiling.This change enhances sound transfer reduction between corridors, building areas,and offices. 05/09/23 (80,114 CC( -8.38%1 $733,996.55 This is a cost change to the Contingency related to RFI 198, dated 04/11/2023,to add beacon lights on the top of the building per request from the Monroe County Building Department.This includes eight(8)FAA-approved beacon lights positioned at the building corners and along the roof perimeter. 05/09/23 (18,634,00) -1.95% $715,362.55 OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED