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Release of Contingency Funds #094 a�,��,�r BOARD OF COUNTY COMMISSIONERS County of MonroeMayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tem James K. Scholl,District 3 Craig Cates,District I J�' J �. Michelle Lincoln,District 2 David Rice,District 4 Memorandum DATE: 01/18/2024 TO: BOCC Digitally signed by Kevin G.Wilson,P.E. FROM: Kevin G. Wilson, P.E Date:2o2a.o1.1s 13:36:07-05'00' SUBJECT: Release of Contingency Funds Included with this memo is the proposed Release of Contingency Funds 494 for the Fl Keys Marathon Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but releases contingency funds already included in the Guaranteed Maximum Price for work that was either not foreseen or for which a price could not be determined at the time of contract execution. The amount requested is $4,252.00. The attached Release of Owner Contingency Request provides the details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any questions. If there are none with the normal 24-hour window, I will approve the request. County of Monroe BOARD OF COUNTY C'01*1XIISSIONERS Mayor Holly lvfemil Raschein, DLt6cl5 The Florida Keys n Nfa cr Ag,James K. Scholl,Distilct r Cates,District firi I 'r N c eiie Luncoirk,District 2 David Rice, i trict 4 MEMORANDUM DATE: 1/17/2024 TO: County Administrator FROM: Cary Vick SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON- AERONAUTICAL USE BUILDING (EOC) Action Requested: Approval for RELEASE of contingency funds in the amount of $ 4,252.00 as outlined below. Basis for Recommended Action: 1. The requested release does not increase the total cost of the project as approved by the BOCC, and it will have no impact to contract time. 2. The scope for which the release is requested is within the intended project scope. 3. The release is not based upon an error or omission by the designer or the general contractor. Background: This is a cost change to the Contingency related to RFI 300, dated 01/10/2024, trenching and relocating both ground electrical boxes south of the 2 driveways along Aviation Blvd (outside of the paved area) so they could be utilized for future use by the City of Marathon for bike path light poles. Approved by Marshall Quarles 01/17/2024 3:24:37 PM 01-18-2024 Ajax Building Company Architects Design Group �,✓ .E. y signe y evin son, ��,,,.(,,,,,���(�✓���'�..v,. P.E. [B V�k� Date:2024.01.23 17:35:47-05'00' On behalf of the Kevin Wilson,Assistant County Administrator Director of Project Management Project: FL Keys Marathon Airport Non-Aeronautical Use Building (EOS) Subcontractor: PEDRO FALCON ELECTRICAL CONTRACTORS, INC. Subcontractor tracking#: Change(RFI#,ASI#,etc): COR 053- Streetlight box relocation Date: 12/21/2023 Request for Additional Time LABOR Overtime Quantity Units Description $/unit ratio Cost of labor 6 Hour Forman(oveilfim,.pay) $ 45.00 ." $ 405.00 18 Hour Electrical(overrtfim°.Spay) $ 35.00 L5 $ 945.00 18 Hour Electrical Helper overrfime pay) $ 25.00 L5 $ 675.00 Labor Subtotal $ 2,025.00 Labor Burden Percentage 38% $ 769.50 Labor Total $ 2,794.50 MATERIAL ( UPPLIER BACK-DTP REQUIRED) Quantity Units Description $/unit Cost of Material 20 FEET 1-1/2"PVC conduit $2.60 $ 52.00 4 EACH 11-1/2"PVC coupling $3.50 $ 14.00 Material subtotal $ 66.00 Material Sales Taxj 7.50% $ 4.95 Material?Total $ 70.95 Quantity Units Description $/unit Cost of E/S/U 1 L.E. Excavator $1,000.00 $ 1,000.00 r Labor Total $ 2,794.50 Material total $ 70.95; Subtotal $ 3,865.45 Allowable OH&P 10% $ 386.55 GRAND TOTAL(no pennies) 4,252 �("J,rP/ � r r i7 �'� (0 d,r, r r / r ryr 1( i �fU/ k ! 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N�"H�'/i y�4 r r 9 l � t �' 9k Y �✓�.Ir � ur /Iv„' y s2`r�; d r 7(r 'r ru � ✓ 4 d f .Y r s41 /,/�r r r�A � ,� �"`� ��,h!/ k 'Yf ,� ,��5 h }� � �i�, r u,,✓ rr d I,1'';"r ✓ Ir/:S 3, n� "'k rs rut 1 �`� �,�"tit%�y H�d,` v+ yi l'�' rfi� �� /h` ,. �✓r rl'P�'+;P,��` s r 1, k✓I e''r � �yrr rl'✓' gW'�� //Jr:., v�y tf !rl - �r I �r �y'n r sr�rr � 1„ u � � , ✓kf 1�1✓ty s r.�' � r ��/�/i% Y I .r"�i ps n�'�✓IHi rig r y�✓'t N 1 i� mml�'r,'�!;�p ��U ✓ Y� N 'w�dNl I ,.:�,� ✓ r JPr � Y " p / AaXAjax Building Company,LLC Project:202011 Monroe County FL Keys Marathon 109 Commerce Blvd Airport NAUB EOC Oldsmar, Florida 34677 7280 Overseas Highway P:+18137923900 Marathon, Florida 33050 RFI #Con-300: City electrical ground box conflict with driveway entrances & exits off Aviation Blvd Status Open To Mickey Pruitt(Architects Design Group) From Marshall Quarles(Ajax Building Company, LLC) Devon Ayers(K2M Design) 255 Crane Blvd Upper Sugarloaf Key, Florida 33042 Date Initiated Jan 4,2024 Due Date Jan 9,2024 Location Project Stage Course of Construction Cost Impact TBD Schedule Impact TBD Spec Section 26 00 10-BASIC ELECTRICAL REQUIREMENTS Cost Code Drawing Number E-100 Reference Linked Drawings Received From Ihor Rymaruk(Pedro Falcon Electrical Contractors, Inc.) Copies To Victor Carrasco(TLC Engineering Solutions(Jax)), Donald Harcrow(Ajax Building Company, LLC), Cary Knight(Monroe County) ,Travis Mauldin(Ajax Building Company, LLC),Juan Perez(TLC Engineering Solutions(Jax)), Banistka Rodriguez(Architects Design Group),Jordan Salinger(Monroe County), Denise Saltzman(TLC Engineering Solutions(Jax)),Steven Sanders(Monroe County),Cary Vick(Monroe County) Activity/ Question Question from Marshall Quarles Ajax Building Company,LLC on Thursday, Jan 4, 2024 at 09:57 AM EST This is a confirming RFI to document the conflicts at 2 of the driveway entrances/exits off Aviation Blvd with City of Marathon electrical ground boxes along the bike path that are for future bike path lighting. Prior to paving,Ajax recognized the conflict and coordinated with the City of Marathon Utilities staff to relocate both boxes south of each entrance/exit(outside of the paved area)so they could be utilized for future use by the City.Ajax's electrical subcontractor performed the relocation work. Please see attached RFI sketch for clarity. Attachments RFI 300 sketch.pdf Awaiting an Official Response N G a cI,(no 11 edges fIlNs chainge. ease II i IlUd n as[X.IHt. 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O CO N y O E � u Q Vf p N 3 ° V > v v t u Ego Q �o •E c V f0 0 -O M O m N n m a O O V V V V V V V V V V V V V V V V V V N N N N N M M M M O O O O O O O O O V V V V V V V V V a a a a a a a a a ( \ \ \ ( o k k ) 7 0 0 \ � \ $ 77 § & ; § - � ( R \ \ \\°\ 0 7 \ k ) \ § �\ k ] Ih ) k \_ _ __ _ ƒ �k/K \ {• � E • \ � o § { \ - § ) ! a k R « 2 � \ u \ /) § ) 0B k) � { § }� ) ° ` jE j / § � 00000 � ) ) ) ) OWNER CONTROLLED CONTINGENCY LEDGER FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOC) Initial Contingency Amount: $955,613.00 Total Debits Total Credits Total Adjustments to Date: ( 505,675.70) $398,944.83 ( 904,623 53) $ - Current Contingency Balance: $449,934.30 *EO designates PCA as an Error or Omission on Designer 1 NON! Is lur, s lut „ SEE SMS rolnitial Budget 0.00 € 0.00% € $955,613.00 This is a cost change to the Project Contingency to add a GPR survey of the site prior to underground utilities installation beginning in order to locate potential unknown utilities that are not shown on the contract documents. Contract time is not impacted. 10/05/22 (6,500 00) € -0.68% $949,113.00 This is a credit change to Contingency for all work related to RFI 121,dated 10/12/2022,to document the email correspondence with Cardno that the injection well casing is only required to be 60'deep, not 120'deep per C-008. The total depth drilled will remain 120' but the casing is only required for 60'.Also,the material of the casing is acceptable to change to Schedule 80 PVC in lieu of DIP (ductile iron pipe). 12/08/22 12,000.00 1.26% $961,113.00 This is a cost change to Contingency for RFI 113,dated' 09/21/2022,to add window shades at the exterior windows in room 235 and 262 that were not previously calling for shades. Reference sketch included in RFI response. 12/08/22 (2,093 50) 1 -0.22%1 $959,019.50 This is a credit change to Contingency for RFI 124,dated € 10/06/2022 to document the variance between ID-202 and A-131 on the mirror manufacturer and the decision to go with the Bobrick B-165 series mirrors due to the cost savings to the Owner over the Renwil,vered mirrors. ^ 12/08/22 16,455.00 € 1.72% 1 $975,474.50 This is a credit change to the Contingency per RFI 151, dated 12/08/2022,for the Owner request to change all countertops in Food Prep room 260 from Quartz to Stainless Steel. 12/16/22 5,330.00 0.56% 1 $980,804.50 This is a cost change to the Contingency to fund the FKEC fee worksheet for the electrical primary service. W 01/10/23 (10,01432) 1.05% $970,790.18 This is a cost change to the Contingency to fund the City of Marathon Utilities Force Main worksheet fees.' 01/10/23 (27,663,63) € -2.89%€ $943,126.55 OWNER CONTROLLED CONTINGENCY LEDGER This is a credit change to the Contingency for changes from submittal 084113-1,dated 12/01/2022,to change the 1203 window from an insulgard ballistic window to a standard YKK interior storefront window,and to change door 218 from a double door to a single door with a sidelite due to a conflict between the corridor width and the required width for an insulgard double door. 01/23/23 14,607.00 1.53% $957,733.55 This is a cost change to the Contingency for ASI 01,dated 11/28/2022,for; -The changes to the primary electrical routing and equipment for the building's power per FKEC requirements,and -The addition of the quick-connect equipment to add the ability to connect a portable load bank.' W 02/14/23 (65,712,00) -6.88% $892,021.55 This is a cost change to the Contingency for RFI 154,dated 02/02/2023,to change doors 202&203 to Ambico ballistic hollow metal (HM)frames since the specified Insulgard HP500 ballistic door system required the doors to be outswing,which conflicted with the hallways. Ambico doors can accomodate an inswing to match the floor plan intent. 02/14/23 (870 00) -0.09%1 $891,151.55 This is a cost change to the Contingency for RFI 115,dated 12/05/22,to expand the chase in room219C and add chases in rooms 254& 251 for the vertical storm piping drops from the roof drains down to underneath the 1st floor slab. 02/14/23 (1,282,00) € -0.13% $889,869.55 This is a cost change to the Contingency for RFI 111,dated 10/03/22,for updates to A-132&A-133 clarifying quantity and locations of bathroom accessories. 02/14/23 (1,503,00) -0.16% $888,366.55'' This is a cost change to the Contingency for RFI 164,dated 02/14/2023,to increase the depth of the dumpster enclosure per revised sheets A-001 and'A-030 to meet the dumpster size and clearance requirements. Durnpster enclosure CMU walls that have already been constructed will be removed,foundation will be extended to support the increased depth,and the CMU walls will be re- constructed. (10,495,00)CC( -1.10% $877,871.55 This is a credit change to the Contingency for RFI 173, dated 01/19/2023,to eliminate the Masterseal 581 waterproofing noted in the details for the dumpster enclosure.The dumpster enclosure walls will have a standard stucco finish. 02/14/23 1,581.00 € 0.17% € $879,452.55 OWNER CONTROLLED OWNER CONTROLLED CONTINGENCY LEDGER This is a cost change to the Contingency for RFI 194 Stairwell doors hardware and fire rating changes to meet fire and FEMA 361,dated 03/20/2023,to change the door hardware specified for doors S102B and 5103 per manufacturer requirements in order for the doors to meet both a FEMA 361 rating and a 2hr fire rating. Separately,this RFI also updated all other stairwells doors from 1hr to 2hr and all glazing in these stairwell doors from 45min to 90min rating.There is no cost associated with these latter upgrades. 04/18/23 (5,875,00) -0.61% $819,533.55: This is a cost change to the Contingency related to Submittal 280537-1.2 to change the bi-directional antenna from a Yagi antenna(model#B©A-YDA763869-14-1)to a Westell panel antenna (model#CS03-777-999).This change was recommended by the BDA vendor,and reviewed and approved by Monroe County because the panel antenna is tested and rated for aihigher wind MPH than the yagi antenna. i 04/18/23 (1,582,00) 1 -0.17% $817,951.55 This is a cost change to the Contingency related to RFI 188, dated 03/06/2023,to demo part of the retaining wall just northwest of GL 9 to provide more turning radius availability for when trucks or equipment drive up the access ramp and need to turn left 05/09/23 ( ,841.00) -0.40% $814,110.55'I This is a cost change to the Contingency related to RFI'199, dated 05/09/2023,to extend multiple P1 and P9 walls to the underside of the roof deck(framing,iso,and drywall extended)that were originally called to terminate at the ceiling.This change enhances sound transfer reduction between corridors, building areas,and offices. 05/09/23 (80,114 CC( -8.38%1 $733,996.55 This is a cost change to the Contingency related to RFI 198, dated 04/11/2023,to add beacon lights on the top of the building per request from the Monroe County Building Department.This includes eight(8)FAA-approved beacon lights positioned at the building corners and along the roof perimeter. 05/09/23 (18,634,00) -1.95% $715,362.55 OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED