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Release of Contingency Funds #095 a�,��,�r BOARD OF COUNTY COMMISSIONERS County of MonroeMayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tem James K. Scholl,District 3 Craig Cates,District I J�' J �. Michelle Lincoln,District 2 David Rice,District 4 Memorandum DATE: 01/18/2024 TO: BOCC Digitally signed by Kevin G.Wilson,P.E. FROM: Kevin G. Wilson, P.E. � ' �''� �� �� � Date:2024.01.18 13:36:38-05'00' SUBJECT: Release of Contingency Funds Included with this memo is the proposed Release of Contingency Funds 494 for the Fl Keys Marathon Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but releases contingency funds already included in the Guaranteed Maximum Price for work that was either not foreseen or for which a price could not be determined at the time of contract execution. The amount requested is $21,427.00. The attached Release of Owner Contingency Request provides the details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any questions. If there are none with the normal 24-hour window, I will approve the request. County of Monroe BOARD OF COUNTY C'01*1XIISSIONERS Mayor Holly lvfemil Raschein, DLt6cl5 The Florida Keys n Nfa cr Ag,James K. Scholl,Distilct Crzuig Cates,District firi I 'r N c eiie Luncoirk,District 2 David Rice, i trict 4 MEMORANDUM DATE: 1/17/2024 TO: County Administrator FROM: Cary Vick SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON- AERONAUTICAL USE BUILDING (EOC) Action Requested: Approval for RELEASE of contingency funds in the amount of $ 21,427.00 as outlined below. Basis for Recommended Action: 1. The requested release does not increase the total cost of the project as approved by the BOCC, and it will have no impact to contract time. 2. The scope for which the release is requested is within the intended project scope. 3. The release is not based upon an error or omission by the designer or the general contractor. Background: This is a cost change to the Contingency related to Submittal 055000-7.1, dated 12/04/2023, to furnish and install a canopy over the generator tank. The canopy will be integral with the mechanical yard steel enclosure structure per the submittal's delegated design drawings. .................. Approved by Marshall Quarles 01/17/2024 3:54:02 PM 01-18-2024 Ajax Building Company Architects Design Group 6 Digitally signed by Kevin G.Wilson, [APPROVED 'L . ;� % r% P.E. By Cary � � � , d6t 1 , 1 Date:2024.01.23 17:36:18-05'00' On behalf of the Kevin Wilson,Assistant County Administrator Director of Project Management IIIIIIIIIIIIIIIIIN���(��������f����� ���rr� �i� '(��i��r�����r�iKK�I(��r �lrrr���rrrrrrrr�������lllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll Project: Monroe County EOC (202011) Subcontractor: SKYLINE STEEL INC. Subcontractor tracking#: SSI CO#9 Change(RFI#,ASI#,etc): Date: 1/1S/2024 LABOR Quantity Units Description unit Cost of labor 40 40 SHOP FABRICATION $ 60.00 $ 2,400.00 64 64 Detialing and Re Detailing $ 65.00 $ 4,160.00 16 16 Engineering and Re Engneering $ 115.00 $ 1,840.00 40 40 Installation $ 85.00 $ 3,400.00 Labor Subtotal $ 11,800.00 Labor Burden Percentage 0% $ Labor Total $ 11,800.00 MATERIAL(SUPPLIER BACK=UP REQUIOD) Quantity Units Description LuLnit Cost of Material 1 1 Material $ 4,032.00 $ 4,032.00 160 160 Powder Coating $ 10.00 $ 1,600.00 300 $ Material subtotal $ 5,632.00 Material Sales Tax 7.50% $ 422.40 Materiatfotal $ 6,054.40 Quantity Units Description unit Cost of E/S/U 4 4 Crane $ 300.00 $ 1,200.00 5 5 Delivery $ 85.00 $ 425.00 II Labor Total $ 11,800.00 Material total $ 6,054.40 Subtotal $ 19,479.40 Allowable OH&P 10% $ 1,947.94 GRAND TOTAL(no pennies) $ 21,427 SEPTMEBER 25, 2023 JOB 422097 DECEMBER 14, 2023 REVISED CO 49 JANUARY 15, 2024 REVISED AJAX BUILDING 2100 FLAGLER AVE KEY WEST, FL 33040 PH: 321-507-2113 ATTN: MARSHALL QUARLES MARSHALL._QUARLESL&AJAXBUILDING.COM JEFFREY WHIPPLE JEFFREY.WHIPPLEL&AJAXBUILDING.COM RE: FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BLDG CHANGE ORDER #9 We propose to furnish the following items for the above-mentioned project, F.O.B.jobsite and install items, which are noted with an asterisk (*): 1) Aluminum Canopy Over Generator Fuel Tank Increased Sizes Per SSI Drawings Revision 4 5 2) Re Detailing and Re Engineering for Desing Changes LUMP SUM TOTAL FOR ITEM #1.....................................$21,427.00 NOTES: A) Aluminum is to be Standard Color Powder Coat Finish. B) Signed and Sealed Engineered Drawings C) Price Includes Tax on Materials. D) Price is Subject to Review after Thirty (30) Days. EXCLUSIONS: 1) Code Requirements 2) Any Item not Specifically Noted Herein 3) Pulling of Permits PLEASE SIGN TO SIGNIFY APPROVAL RESPECTFULLY SUBMITTED, APPROVAL AJAX BUILDING MIKE DAVIS SENIOR ESTIMATOR DATE SKYLINE STEEL, INC. 4987 NW 23 d Avenue* Fort Lauderdale, Florida 33309 * (954) 968-1912 * Fax: (954) 968-7077 www.skyli esteel.net av s N N O O O O N N N N N N N N N N N y N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N > O N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N 1 1 1 1 N N N N N N N N N N N y N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N p, N N N N N N O N N N N N W 1V 1V G N N N N m m N N N N N m m m m O. 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I. 3 789 +lCu, 6, 4 , 1 SUBMITTAL REVIEW - LETTER OF TRANSMITTAL To: Ajax Building Company Project Name: Marathon Airport NAUB EOC Attention: Marshall Quarles Project/ File no;1001 Date: IZ�D4�2023 Submittal Name: Metal Fabrications Canopy OverGenerator Fuel Tank SS Sd Specification Number: 05 50 00 Submittal Number: 055000-7.1 Architect's review is for general conformance with design intent and contract documents. Comments, notes and markings shall not be construed as relieving the contractor from any requirements and/or compliance with the contract documents. The contractor remains responsible for means and methods including (but not limited to) details and accuracy, for confirming and coordinating all quantities and dimensions, for selecting fabrication processes, for techniques of assembly, manufacturer's recommendations and safety requirements. STATUS: ZNO EXCEPTIONS TAKEN F-1 REVIEWED AS NOTED, RESUBMITTAL NOT REQUIRED 1-1 RESUBMITTAL REQUIRED, REJECTED NON-CONFORMING 1-1 INFORMATIONAL SUBMITTAL NOT REQUIRING ARCHITECT'S ACTION COMMENTS: 0:ou gJegJ cd:oir a11, II, ur vegJ. SIGNED: COPY TO: Mickey Pruitt Devon Ayers ADG Forms Transmittal Copyright©2011 AaXAjax Building Company,LLC Project:202011 Monroe County FL Keys Marathon 109 Commerce Blvd Airport NAUB EOC Oldsmar, Florida 34677 7280 Overseas Highway P: +18137923900 Marathon, Florida 33050 Submittal #05 50 00-7.1 - 055000-7.1 Metal Fabrications- Canopy Over Generator Fuel Tank S&S SD's 05 50 00 - METAL FABRICATIONS Revision 1 Submittal Manager Jeffrey Whipple(Ajax Building Company, LLC) Status Submitted Date Created Nov 30,2023 Issue Date Nov 30,2023 Spec Section 05 50 00-METAL FABRICATIONS Responsible Skyline Steel, Inc. Received From Mike Davis(Skyline Steel, Inc.) Contractor Received Date Submit By Final Due Date Dec 25 2023 Lead Time Cost Code III I III II OU uulll„wi ullttalll IIRovii Location Type Sip D�a��iW�gs S&S AIKApprovers Devon Ayers(K2M Design), Mickey Pruitt(Architects Design Group),Tyle 2(Thornton T Ilmas!u� u4o vuu wu o�Gs u12r II II , wN etti), Devon` yersu 114011 uu uuuuu u: Design),Mickey Pruitt(Architects Design Group) u411 SU1:MA11II II2au II II+II:) I40114••G0114II()I IIIIIAIIIIIG Ball in Court Devon Ayers(K2M Design), Mickey Pruitt(Architects Design Group) Ardntr.(T'8 iuvu?RV 113 t i �p'nall.„I 110I Itf11 h1 I a I I CEt With 111a'rlgl9 iiikiiC acid r;aln(i],t eI I,I,I,,t�.f),illI nnh,innt--,c I,aii lau g,.1'aI1 1,raf h+ �.n:rn¢r(ial, rig I'+1I I"J Distribution Victor Carrasco(TLC Engineering Solutions(Jax)),Tyler Storm(Thornton Tomaoh r nul"c r liom any riquii,inmriN andfoi coin1,1i an w(h ih(. LLC), Steven Sanders(Monroe County), Piyush Jain(Thornton Tomasetti , NatY'""""nt5 111 coIltlddn IlIYlnlllvl.'1)fll Chu ff,l lnarlln il�1'l l.n,a in�na�txiintr Qlnd nut limil^) tx),dotail, ai ll a<<uu xy� tai 'rnVuinu nl Gnnrdiiiafin,r„q,III Pruitt(Architects Design Group), Marshall Quarles(Ajax Building Company, LLC,gl-l*l(c;aimll diin,nuium,,to ul rating t a1ailcmbofl " " u "al - "oe, .l ta chlnl qut of a"mbIy°n'a"""t""n" ' "I"" "i"J n` �'"y' "'"""entlWhipple(Ajax Building Company, LLC),Gar Burchett(Ajax Building Company, � -- LLC , Devon Ayers K2M Design), Derek Wassink Thornton Tomasetti , Daniel Taylor(Architects Design Group' Y ( ( ) (Monroe County),Cary Knight(Monroe County), Banistka Rodriguez(Architects Debigm'aG�roiapl)r rl ml ra ur r `r 7 1 qox 1210 Wh•itei P.,.oik.P'1....32790 Description R 407-447 1706 12/04/2 2 r.407-645-5525 Submittal Workflow Name Sent Date Due Date Returned Date Response Attachments General Information Attachments Jeffrey Whipple Dec 1,2023 Nov 30,2023 Submitted 055000-7.1 Metal Fabrications-Canopy Over Generator Fuel Tank S&S SD's.pdf Devon Ayers Nov 30,2023 Dec 15,2023 Pending Mickey Pruitt Nov 30,2023 Dec 15,2023 Pending Tyler Storm Nov 30,2023 Dec 15,2023 Dec 1,2023 Approved 055000-7.1 Metal Fabrications-Canopy Over Generator Fuel Tank S&S SD T_ T.pdf(Cuslrlrenilll:) Devon Ayers Dec 25,2023 Pending Mickey Pruitt Dec 1,2023 Dec 25,2023 Pending Ajax Building Company, LLC Pagel of 1 Printed On: Dec 4,2023 10:29 AM EST ° so w 'coo \ IPA ya� z5 Ql � G Oo ti 25 ® ❑ ❑ p8p33.-.:3w4p a .. m _— 1.�', \\vi e �o.7 t.7oo Fga y L L2 z o C1 w f °w w i o 0 No z o ?_ r ----------------------------$ F m w 9s x az os-ssa z�t " 0 - I w _ w o 0 wo _ I I 1 oza a = P � I wasps LLs O M I I �LL II ;I I I I I II II I I ' I m r JI I w •�, r— I I = u �--------------JL-)I I I I ] C(max adz.82e i w ow ay >cw r� r� I f - ' 'd'Pd SAE ip -- (9£xL2jtb-HStl I as UL r— ! �y� \ "2 J I II aa� - I �------------�L I full s , 0 , t nh£3r J Li � cY �® a o00000 00000000 0� I - I E o� � osm i� oo �� ��. o_ x ItE m I ' I I I I I uC I I "w I I I 4m o a� I F I IIIIII IIIIII � - - lli I� BSS,EI�9IIES.E- •9I/EZ - - T I` A I I 1 I I ' I I T I I I I I I I � _I o„Eo _ I � 3 s II _ a e \\\pa..k.b3�,N�, an orc _ I j m I a II II W; !u° - m 9Ilc C,A I I I I _ II P .E o I I _ Q,- .afc.b _ x I I N1� > Z i _ e •� _ e I I II OA m I II ^ I III „AEI E,S I I I � I II II II II a I I I I I I ' I a _ I o III x- L pII mP I III �—sacs—� I � .else „snEa I II II II a w'� �0 o,c El: a xa o �ws a m I w n qz v w �o Fi � o a 39111 - 5 _ 9 m T x m II Wm�- 1 � _ a m c m = w qx r sgggg� 00000� - a z � Gm oao 0000o Osm uu Lo agm iN 's z= 035', „0 0e 91111 I z� LL 3 o „Z/II� El ff - �vt,` -___ LL S TT IT w �w L❑ IV I b— /quo i o4200 5 OWNER CONTROLLED CONTINGENCY LEDGER FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOC) Initial Contingency Amount: $955,613.00 Total Debits Total Credits Total Adjustments to Date: ( 527,1.115 70) $398,944.83 ( 926,050 53) $ - Current Contingency Balance: $428,507.30 *EO designates PCA as an Error or Omission on Designer 1 NON! Is lur, s lut „ SEE SMS rolnitial Budget 0.00 € 0.00% € $955,613.00 This is a cost change to the Project Contingency to add a GPR survey of the site prior to underground utilities installation beginning in order to locate potential unknown utilities that are not shown on the contract documents. Contract time is not impacted. 10/05/22 (6,500 00) € -0.68% $949,113.00 This is a credit change to Contingency for all work related to RFI 121,dated 10/12/2022,to document the email correspondence with Cardno that the injection well casing is only required to be 60'deep, not 120'deep per C-008. The total depth drilled will remain 120' but the casing is only required for 60'.Also,the material of the casing is acceptable to change to Schedule 80 PVC in lieu of DIP (ductile iron pipe). 12/08/22 12,000.00 1.26% $961,113.00 This is a cost change to Contingency for RFI 113,dated' 09/21/2022,to add window shades at the exterior windows in room 235 and 262 that were not previously calling for shades. Reference sketch included in RFI response. 12/08/22 (2,093 50) 1 -0.22%1 $959,019.50 This is a credit change to Contingency for RFI 124,dated € 10/06/2022 to document the variance between ID-202 and A-131 on the mirror manufacturer and the decision to go with the Bobrick B-165 series mirrors due to the cost savings to the Owner over the Renwil,vered mirrors. ^ 12/08/22 16,455.00 € 1.72% 1 $975,474.50 This is a credit change to the Contingency per RFI 151, dated 12/08/2022,for the Owner request to change all countertops in Food Prep room 260 from Quartz to Stainless Steel. 12/16/22 5,330.00 0.56% 1 $980,804.50 This is a cost change to the Contingency to fund the FKEC fee worksheet for the electrical primary service. W 01/10/23 (10,01432) 1.05% $970,790.18 This is a cost change to the Contingency to fund the City of Marathon Utilities Force Main worksheet fees.' 01/10/23 (27,6 31 63) € -2.89%€ $943,126.55 OWNER CONTROLLED CONTINGENCY LEDGER This is a credit change to the Contingency for changes from submittal 084113-1,dated 12/01/2022,to change the 1203 window from an insulgard ballistic window to a standard YKK interior storefront window,and to change door 218 from a double door to a single door with a sidelite due to a conflict between the corridor width and the required width for an insulgard double door. 01/23/23 14,607.00 1.53% $957,733.55 This is a cost change to the Contingency for ASI 01,dated 11/28/2022,for; -The changes to the primary electrical routing and equipment for the building's power per FKEC requirements,and -The addition of the quick-connect equipment to add the ability to connect a portable load bank.' W 02/14/23 (65,712,00) -6.88% $892,021.55 This is a cost change to the Contingency for RFI 154,dated 02/02/2023,to change doors 202&203 to Ambico ballistic hollow metal (HM)frames since the specified Insulgard HP500 ballistic door system required the doors to be outswing,which conflicted with the hallways. Ambico doors can accomodate an inswing to match the floor plan intent. 02/14/23 (870 00) -0.09%1 $891,151.55 This is a cost change to the Contingency for RFI 115,dated 12/05/22,to expand the chase in room219C and add chases in rooms 254& 251 for the vertical storm piping drops from the roof drains down to underneath the 1st floor slab. 02/14/23 (1,282,00) € -0.13% $889,869.55 This is a cost change to the Contingency for RFI 111,dated 10/03/22,for updates to A-132&A-133 clarifying quantity and locations of bathroom accessories. 02/14/23 (1,503,00) -0.16% $888,366.55'' This is a cost change to the Contingency for RFI 164,dated 02/14/2023,to increase the depth of the dumpster enclosure per revised sheets A-001 and'A-030 to meet the dumpster size and clearance requirements. Durnpster enclosure CMU walls that have already been constructed will be removed,foundation will be extended to support the increased depth,and the CMU walls will be re- constructed. (10,495,00)CC( -1.10% $877,871.55 This is a credit change to the Contingency for RFI 173, dated 01/19/2023,to eliminate the Masterseal 581 waterproofing noted in the details for the dumpster enclosure.The dumpster enclosure walls will have a standard stucco finish. 02/14/23 1,581.00 € 0.17% € $879,452.55 OWNER CONTROLLED OWNER CONTROLLED CONTINGENCY LEDGER This is a cost change to the Contingency for RFI 194 Stairwell doors hardware and fire rating changes to meet fire and FEMA 361,dated 03/20/2023,to change the door hardware specified for doors S102B and 5103 per manufacturer requirements in order for the doors to meet both a FEMA 361 rating and a 2hr fire rating. Separately,this RFI also updated all other stairwells doors from 1hr to 2hr and all glazing in these stairwell doors from 45min to 90min rating.There is no cost associated with these latter upgrades. 04/18/23 (5,875,00) -0.61% $819,533.55: This is a cost change to the Contingency related to Submittal 280537-1.2 to change the bi-directional antenna from a Yagi antenna(model#B©A-YDA763869-14-1)to a Westell panel antenna (model#CS03-777-999).This change was recommended by the BDA vendor,and reviewed and approved by Monroe County because the panel antenna is tested and rated for aihigher wind MPH than the yagi antenna. i 04/18/23 (1,582,00) 1 -0.17% $817,951.55 This is a cost change to the Contingency related to RFI 188, dated 03/06/2023,to demo part of the retaining wall just northwest of GL 9 to provide more turning radius availability for when trucks or equipment drive up the access ramp and need to turn left 05/09/23 ( ,841.00) -0.40% $814,110.55'I This is a cost change to the Contingency related to RFI'199, dated 05/09/2023,to extend multiple P1 and P9 walls to the underside of the roof deck(framing,iso,and drywall extended)that were originally called to terminate at the ceiling.This change enhances sound transfer reduction between corridors, building areas,and offices. 05/09/23 (80,114 CC( -8.38%1 $733,996.55 This is a cost change to the Contingency related to RFI 198, dated 04/11/2023,to add beacon lights on the top of the building per request from the Monroe County Building Department.This includes eight(8)FAA-approved beacon lights positioned at the building corners and along the roof perimeter. 05/09/23 (18,634,00) -1.95% $715,362.55 OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED