Item D08
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 12/20/2006
Division: CSD
Bulk Item: Yes ~
No
Department: Transportation
Staff Contact PersonIPhone #:Jerrv Eskew 4425
AGENDA ITEM WORDING: Approval of an application for Federal Assistance between
Monroe County Board of County Commissioners, the applicant, and the Federal Transit
Administration for Financial Assistance to purchase two transportation buses and approval for
the Mayor to sign the Grant Application, Resolution and Other Application Documents.
ITEM BACKGROUND: The FY2007 5310 Grant Application for Federal Assistance, if
approved by the Federal Transit Administration, would purchase two transportation buses with
funding coming from the Federal funds for $124,800, State funds $15,600 and County match
$15,600. These vehicles would replace two existing aging buses currently in the transportation
fleet.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval of agreement and resolution
TOTAL COST:
$156.000
BUDGETED: Yes -L No
COST TO COUNTY: $15.600 SOURCE OF FUNDS: Program Budget
Account #001-61525-560640 & 641 & FDOT 5310 Grant
REVENUE PRODUCING: Yes _ No..x AMJUNT
APPROVED BY: County Arty ~MBIP~hasi
MONTHN/A YearN/A
sk Management ~1 S
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 11/06
OK'!~,rY ~o~t.!~~E
(305) 294-4641
(-- ----
BOARD OF COUNTY COMMISSIONERS
Mayor Mario Di Gennaro, District 4
Mayor Pro Tern Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia J. Murphy, District 5
To:
From:
Date:
Subject:
Monroe County Board of County Commissioners
Jerry Eskew, Transportation Administrator
December 20, 2006
5310 Grant Application FY2007
The agenda item requests that there be an approval for Monroe County Transit to
make an application for two buses through the FY 2007 FDOT 5310 Grant. The
funding of the 5310 Grant bus comes from 900;" FDOT State and Federal funding with
Monroe County providing 10% matching funds. The buses, if the grant is awarded, will
replace aging buses in accordance with Transit's vehicle replacement policy which is
buses older than 5 years and more than 100,000 miles should be replaced with new less
maintenance intensive vehicles.
Checklist for Application Completeness (2007)
Name of Applicant: Monroe County Board of County Commissioners
Check one: First-time Applicant Previous Applicant X
The following must be included in the section 5310 grant application in the following order:
X This Checklist
X Applicant's cover letter and 2 copies of the governing board's Resolution
X Application for Federal Assistance (Form 424, Code 20.513)
X Operating and Administrative Expense and Revenue Form
X Current Vehicle and Transportation Equipment Inventory Form
X Capital Request Form
X Exhibit A: Current System Description
X Exhibit A-1: Fact Sheet
X Exhibit B: Proposed Project Description
X Exhibit C: Public Hearing Notice and Publisher's Affidavit (for public agencies only.)
X Exhibit 0: Coordination (Miami -Dade County Applicants please see Special Instructions)
N/A Exhibit E: N/A
X Exhibit F: Federal Certification and Assurances
N/A Exhibit G: Certification of Equivalent Service (if grant is for non-accessible vehicles)
X Exhibit H: Applicant Certification and Assurance to FOOT
X 5 Copies of the Audit Report or the latest Internal Revenue Services return
X Dated copy of cover letter to Local Clearinghouse (South Florida Regional Council / SFPRC)
Additional documents required for first-time applicant (if a private-non profit agency)
N/A Copy of Certificate of Incorporation
Submit one original and four copies of the entire application by January 22,2007.
Monroe County Board of County Commissioners
Community Services Division
Monroe County Transit
1100 Simonton Street, Suite 1-188
Key West, Florida 33040
Phone 305 292-4425
Facsimile 305 292-4411
(-.- -----
BOARD 9F COUNTY COMMISSIONERS
Mayor Mario Di Gennaro, District 4
Mayor Pro Tern Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia J. Murphy, District 5
OKYv~rY ~o?~~~E
(305) 294-4641
December 20, 2006
Ms. Carolyn A. Dekle
South Florida Regional Planning Council
3440 Hollywood Boulevard, Suite 140
Hollywood, Florida 33021
Dear Ms. Dekle,
Please find enclosed the FTA Section 5310 Year 32-2007 Capital Assistance Grant
Application from Monroe County Board of County Commissioners (Monroe County
Transit) for your review.
Sincerely,
Jerry L. Eskew
Transportation Administrator
CC: L. Carl Filer, Public Transportation Manager, FDOT Miami
Ike Mahmood, Federal Transit Programs Engineer, FDOT Miami
Monroe County Board of County Commissioners
Community Services Division
Monroe County Transit
1100 Simonton Street, Suite 1-188
Key West, Florida 33040
Phone 305 292-4425
Facsimile 305 292-4411
(--'~
BOARD OF COUNTY COMMISSIONERS
Mayor Mario Di Gennaro, District 4
Mayor Pro Tem Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia J. Murphy, District 5
O,~~lY ~~~~E
(305) 294-4641
State of Florida Department of Transportation
Grant Application
Monroe County Board of County Commissioners submits this Application for the Section 5310 Program
Grant and agrees to comply with all assurances and exhibits attached hereto and by this reference made a
part thereof, as itemized in the Checklist for Application Completeness.
Monroe County Board of County Commissioners further agrees, to the extent provided by law in accordance
with Sections 129.07 and 768.28, Florida Statutes to indemnify, defend and hold harmless the Department
and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising
out of the non-compliance by the Agency, its officers, agents or employees, with any of the assurances stated
in this Application.
This Application is submitted on this 20th day of December, 2006 with two (2) original resolutions or
certified copies of the original resolution authorizing Mayor Mario Di Gennaro to sign this Application.
Monroe County Board of County Commissioners
By: Date: 12/20/2006
Mario Di Gennaro, Mayor
Privacy Statement: This letter and any files accompanying it are intended only for the person or entity to which it is addressed and
may contain confidential materials and/or material protected by law. Any retransmission or use of this information may be a
violation of that law. If you received this in error, please contact the sender and destroy the material.
Resolution #
A Resolution of the Monroe County Board of County
Commissioners authorizing the signing and submission of a grant
application and supporting documents and assurances to the Florida
Department of Transportation, and the acceptance of a grant award
from the Department.
Whereas, Monroe County Board of County Commissioners
has the authority to apply for and accept grant awards made by the
Florida Department of Transportation as authorized by Chapter 341,
Florida Statutes and/or by the Federal Transit Administration Act of
1964, as amended;
NOW, THEREFORE, BE IT RESOLVED BY THE MONROE
COUNTY BOARD OF COUNTY COMMISSIONERS, MONROE
COUNTY, FLORIDA:
1. This resolution applies to Federal Program(s) under 49
U.S.C. section 5310.
2. The submission of a grant application(s), supporting
documents, and assurances to the Florida Department of
Transportation is approved.
3. Mario Di Gennaro, Mayor is authorized to sign the
application and accept a grant award, unless specifically
rescinded.
DULY PASSED AND ADOPTED THIS DECEMBER 20, 2006 BY
UNANIMOUS CONSENT.
By:
Mario Di Gennaro, Mayor
Attest:
(seal)
Resolution #
A Resolution of the Monroe County Board of County
Commissioners authorizing the signing and submission of a grant
application and supporting documents and assurances to the Florida
Department of Transportation, and the acceptance of a grant award
from the Department.
Whereas, Monroe County Board of County Commissioners
has the authority to apply for and accept grant awards made by the
Florida Department of Transportation as authorized by Chapter 341 ,
Florida Statutes and/or by the Federal Transit Administration Act of
1964, as amended;
NOW, THEREFORE, BE IT RESOLVED BY THE MONROE
COUNTY BOARD OF COUNTY COMMISSIONERS, MONROE
COUNTY, FLORIDA:
1. This resolution applies to Federal Program(s) under 49
U.S.C. section 5310.
2. The submission of a grant application(s), supporting
documents, and assurances to the Florida Department of
Transportation is approved.
3. Mario Di Gennaro, Mayor is authorized to sign the
application and accept a grant award, unless specifically
rescinded.
DULY PASSED AND ADOPTED THIS DECEMBER 20, 2006 BY
UNANIMOUS CONSENT.
By:
Mario Di Gennaro, Mayor
Attest:
(seal)
APPLICATION FOR
Version 7/03
FEDERAL ASSISTANCE 2. DATE SUBMITTED ~~licant Identifier
12/20/2006 5 0 FY2007
1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier I
Application Pre-application
o Construction tJ Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
IZI Non-Constructlon !J Non-Constructlon
5. APPLICANT INFORMATION
Legal Name: Organizational Unit:
Monroe County Board of County Commissioners Department:
Monroe County Transit
or~anizational DUNS: Division:
N/ Community Services Division
Address: Name and telephone number of person to be contacted on matters
Street: Involving this application (give area code)
Prefix: First Name:
1100 Simonton Street Room 1-188 Mr. Jerry
City: Middle Name
Key West L.
County: ~st Name
Monroe skew
State: ZiJ:l Code Suffix:
Florida 33040
Count~: Email: I
United States eskew-jerry@monroecounty-f1.gov
6. EMPLOYER IDENTIFICATION NUMBER (EIN): Phone Number (give area code) I Fax Number (give area code)
@J ~- @]@J[QJIQ][TI[][] 305 292-4425 305 292-4411
8. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See back ofform for Application Types)
flNew lD Continuation [J Revision B.County
f Revision. enter appropriate letter(s) in box(es)
See back of form for description of letters.) 0 0 Other (specify)
Other (specify) 9. NAME OF FEDERAL AGENCY:
Federal Transit Administration
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
~@]-~ITJ@] Body-on-Chassis Paratransit Buses
TITLE (Name of Program):
Federal Transit Administration Section 5310 Program
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, ete.):
Monroe County
13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF:
Start Date: I Ending Date: a. Applicant ~~. Project
July 2007 June 2008 20th Congressional District o Congressional District
15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
bRDER 12372 PROCESS?
a. Federal ~ w D THIS PREAPPLlCATION/APPLlCATION WAS MADE
124,800 a. Yes. AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
b. Applicant ~ w PROCESS FOR REVIEW ON
15,600
c. State ~ w DATE:
15,600
d. Local ~ w III PROGRAM IS NOT COVERED BY E. O. 12372
b. No.
e. Other $ w 0 OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f. Program Income $ w 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAL ~ w o Yes If "Yes" attach an explanation. fl No
156,000
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLlCATlONlPREAPPUCATlON ARE TRUE AND CORRECT. THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Authorizer! ReDre~ent;:ltive
~efix I First Name lMiddle Name
r. Mario
Last Name lSuffix
Di Gennaro
b. Title . Telephone Number (give area code)
Mayor 305 289-6000
d. Signature of Authorized Representati~ e. Date S~ed
12/20/20
Previous Edition Usable
Authorized for Local Reoroduction
Standard Form 424 (Rev.9-2003)
Prescribed bv OMB Circular A-102
OPERATING AND ADMINISTRATIVE EXPENSE AND REVENUE (2007)
Name of Applicant Monroe County Board of County Commissioners (MC Transit)
Fiscal Period from 10/01/2006 to 09/30/2007 Budget
TRANSPORTATION-RELATED OPERATING and ADMINISTRATIVE EXPENSES
EXPENSE CATEGORY EXPENSE $
Labor (501) $594,350
Fringe and Benefits (502) 271,132
Services (503)
Materials and Supplies (504) 50,000
Vehicle Maintenance (504.01) 172,362
Utilities (505) 11,380
Insurance (506) 32,109
Licenses and Taxes (507)
Purchased Transit Service (508)
Miscellaneous (509) 59,300
Leases and Rentals (512)
Depreciation (513) 69,278
TOTAL EXPENSE $1,259,911
TRANSPORTATION -RELATED OPERATING and ADMINISTRATIVE REVENUES
OPERATING REVENUE REVENUE $
Passenger Fares for Transit Service (401) $ 40,000
Special Transit Fares (402)
Other (403-407) (identify by appropriate code)
TOTAL OPERATING REVENUE $ 40,000
OTHER REVENUE SOURCES
Taxes Levied Directly by the Transit System
Local Cash Grants and Reimbursements $1,149,911
(409)
Local Special Fare Assistance (410)
State Cash Grants and Reimbursements 70,000
(411) ARCA
State Special Fare Assistance (410)
Federal Cash Grants & Reimbursements (413)
Interest Income (414)
Contributed Services (430)
Contributed Cash (431)
Subsidy from Other Sectors of Operations (440)
TOTAL OF OTHER REVENUE $1,219,911
GRAND TOTAL OF OTHER REVENUES $1,259,911
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CAPITAL REQUEST FORM (2007)
Monroe County Transit (BOCC)
VEmCLE REQUEST
GMIS code RorE Number Description (b) (c) Estimated
(This column (a) Requested Cost
for FOOT use
ONLY)
11. -- R 2 Type D Body-on-Chassis Transit Bus 23-31 ft $156,000
diesel WC lift 4-20 ambulatory seating in
combination with 6 wheelchairs
11. --
II.
--
II. --
II. --
Subtotal $156,000
EQUIPMENT REQUEST (C)
11. --
II. --
II. --
II. --
Subtotal $
(a) Replacement (R) or Expansion (E).
(b) Provide a brief description including the length and type vehicle, type of
fuel, lift or ramp, number of seats and wheelchair positions. Do not show
the Make. For example, 22' diesel bus with lift, 12 ambo Seats, 2 w/c
positions.
(c) Show mobile radios, computer hardware/software, etc. under "Equipment
Request" .
VEHICLE SUBTOTAL $156,000 + EQUIPMENT SUBTOT AL$ (X).
(X) x 80 % = $124,800 [Show this amount on Form 424 in block 15 (a) ]
EXHIBIT A (2007)
CURRENT SYSTEM DESCRIPTION
Monroe County Transit (BOCC)
Overview & Routes
Monroe County Transit provides paratransit service to the elderly, disabled and
transportation disadvantaged citizens of Monroe County. The operation services
four geographical route areas, the Lower Keys (Key West) from mile marker 0 to
20, Big Pine Key from mile marker 21 to 40, the Middle Keys (Marathon Key)
from mile marker 47 to 72 and the Upper Keys (Plantation Key and Key Largo)
from mile marker 73 to 112.
Fleet Size & Placement
The entire fleet of fifteen (15) paratransit buses is wheelchair equipped and ADA
Compliant. Five buses are located at 1100 Simonton Street, Key West, one bus
is located at 380 Key Deer Blvd in Big Pine Key, four buses at 490 63rd Street,
City of Marathon and five buses at 88800 Overseas Highway, Plantation Key.
Hours of Operation
Monroe County Transit operates five (5) days per week Monday through Friday
from 7 a.m. to 6 p.m. excluding Monroe County Observed Holidays.
Staffing
Monroe County Transit staff consists of a Transportation Administrator,
Administrative Assistant, Special Needs Coordinator, Transportation Specialist,
Three (3) Dispatcher, Reservation, Schedulers, nine (9) CDL Class B Licensed
Transportation Drivers and nine (9) CDL Class B or D Licensed On-Call
Substitute Transportation Drivers.
Rider Composition
72% Elderly 60 years and older includes handicapped
28% Transportation Disadvantaged 59 years and younger includes handicapped
Within those two categories 14% are Wheelchair Clients
Vehicle Maintenance
Monroe County Transit utilizes the County's three fully staffed maintenance
facilities (Key West, City of Marathon & Plantation Key) with an industry
recognized preventative maintenance program in place.
Single Audit Act
Attached is Monroe County's latest completed Single Audit.
EXHIBIT A-1 -- FACT SHEET (2007)
Monroe County Transit (BOCC)
CURRENTLY IF GRANT IS AWARDED
(Estimates are acceptable)
1. Number of one-way trips provided 32,884 40,000 goal
to elderly and persons with disabilities
(E & D) PER YEAR
2. Number of individual E & D served 1,300 est 1,500 goal
(unduplicated) PER YEAR
3. Percentage of E & D needing 11.5% 14.0%
wheelchair positions AVERAGE
4. Number of vehicles used to 9 9
provide service AVERAGE
5. Number of ambulatory seats AVG 173 177 to 181 depends on
exact confiauration chosen
6. Number of wheelchair positions 50 52 to 56 depends on exact
AVERAGE confiauration chosen
7. Vehicle miles traveled PER YEAR 237,609 250,000
8. Averaae vehicle miles PER DAY 604 700
9. Normal number of days in 5 5
operation PER WEEK
10. Normal hours of vehicle 7 a.m. until 6 p.m. 7 a.m. until 6 p.m.
operation PER DAY
11. Trip lenath AVERAGE 5.10 5.50
EXHIBIT B (2007)
PROPOSED PROJECT DESCRIPTION
Monroe County Transit (BOCC)
The awarded funds will be used to replace two aging body-on-chassis buses, unit
2833 (VIN# 1FDWE30F8WCH13964), a 1998 Ford/Aerolite bus with 8
ambulatory & 2 wheelchair passenger capacity and 1905 (VIN#
1 FDWE30F3XHC33122), a 2000 Ford/Aerolite with 8 ambulatory /2 wheelchair
passenger capacity. The two body-on-chassis diesel bus replacement vehicles
will be configured to increase the capacity of the fleet to handle both ambulatory
and wheelchair clients with more dependable transportation, while reducing the
excessively high repair and maintenance and service equipment downtime that is
associated with high age and high mileage vehicles.
Additionally, the transit program hopes to reduce the fleet size as the average
age of the fleet reflects newer vehicles. This reduction of the older, more costly to
operate backup vehicles from the transit fleet will result in reduced maintenance
expense, better fuel economy and less bus downtime than the department had
been experiencing in the past.
As always, the new buses will be placed on Monroe County's preventive
maintenance plan along with utilizing the new vehicle warranties.
Client outreach especially in Big Pine and the Middle Keys will be the focus for
this fiscal year especially targeting the elderly and the handicap. Elderly
organization meetings will be attended on a regular basis in an attempt to
introduce and re-acquaint the aging population with our services.
Special Needs Clients target the elderly and handicapped to make sure they are
not forgotten as threatening storms approach the Florida Keys. The
transportation of those individuals is assured by maintaining a well-equipped
current transit fleet.
EXHIBIT C (2007)
PUBLIC NOTICE
Monroe County Transit (BOCC)
All interested parties within Monroe County are hereby advised that
Monroe County Board of County Commissioners is applying to the
Florida Department of Transportation for a capital grant under Section
5310 of the Federal Transit Act of 1991, as amended, for the
purchase of a Type D Transit bus (Body-on-Chassis) to be used for
the provision of public transit services within Monroe County, Florida.
A Public Hearing has been scheduled at 9:00 a.m. on 12/20/2006,
Marathon Government Center 2798 Overseas Highway, Marathon,
Florida, for the purpose of advising all interested parties of service
being contemplated if a grant is awarded, and to ensure that
contemplated services would not represent a duplication of current or
proposed services provided by existing transit or paratransit
operators in the area.
This hearing will be conducted if and only if a written request for the
hearing is received by 12/10/2006.
Requests for a hearing must be addressed to Monroe County Board
of County Commissioners, 1100 Simonton Street, Key West, FI.
33040 and a copy sent to FDOT District Six-Public Transportation
Office, 1000 NW 111th Avenue, Room 6114 Miami, Fl., 33172-5800.
EXHIBIT D
Effective:
01/01/06 to 12/31/06
STATE OF FLORIDA
COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
STANDARD COORDINATION/OPERATOR CONTRACT
THIS CONTRACT is entered into between the COMMUNITY TRANSPORTATION COORDINATOR.
THE GUIDANCE CLINIC OF THE MIDDLE KEYS, designated pursuant to Chapter 427, F.S., to
serve the transportation disadvantaged for the community that includes the entire area of MONROE
County, and hereinafter referred to as the "Coordinator" and MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS, hereinafter referred to as the "Agency/Operator". The terms and
conditions of this Contract are effective January 1. 2006, and will continue through
December 31. 2006.
WHEREAS, the Coordinator is required, under Rule 41-2.011, F.AC., when cost effective and
efficient, to enter into contract with a transportation Agency/Operator to provide transportation
services; and
WHEREAS, transportation disadvantaged funds includes any local government, state or federal
funds that are for the transportation of transportation disadvantaged; and
WHEREAS, the Coordinator desires to contract with the Agency/Operator for the provision of
transportation services for the transportation disadvantaged; and
WHEREAS, the Coordinator believes it to be in the public interest to provide such transportation
services through the Agency/Operator for the residents of the service area who are clients of the
Agency/Operator; and
WHEREAS, the Agency/Operator will provide the Coordinator the opportunity to develop a proposal
for any new transportation services needed; and
WHEREAS, the Agency/Operator, in an effort to coordinate available resources, will make available
transportation services to the Coordinator.
WHEREAS, this Contract allows for the provisions of transportation services be provided by the
Agency/Operator, in accordance with Chapter 427, F.S., Rule 41-2, F.AC., and the most current
Community Transportation Coordinator policies.
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein,
the parties agree as follows:
THE AGENCY/OPERATOR SHALL:
A Provide services and vehicles according to the conditions specified in Attachment I.
B. Coordinate available resources and make available transportation services to the Coordinator.
Such services shall be provided in accordance with Attachment I. This contract currently
excludes the coordination of Medicaid trips. A separate Medicaid transportation contract will
be negotiated.
C. Every three (3) months, submit to the Coordinator a Quarterly Year to Date Operating Report
(from the Annual Operating Report) detailing demographic, operational and financial data
regarding coordination activities in the designated service area. The reported data will include
information regarding all transportation provided by the Agency/Operator (including but not
limited to CTC, Medicaid...) The report shall be prepared on forms provided by the
Commission for the Transportation Disadvantaged, hereinafter Commission, and according to
the instructions for the forms.
D. Comply with audit and record keeping requirements by:
1. Utilizing the Commission recognized Chart of Accounts defined in the Transportation
Accountina Consortium Model Uniform Accountinq System for Rural and Specialized
Transportation Providers (uniform accounting system) for all transportation
disadvantaged accounting and reporting purposes. Agencies/Operators with existing
and equivalent accounting systems are not required to adopt the Chart of Accounts in
lieu of their existing Chart of Accounts but shall prepare all reports, invoices, and fiscal
documents relating to the transportation disadvantaged functions and activities using
the chart of accounts and accounting definitions as outlined in the above referenced
manual.
2. Maintaining and filing with the Coordinator such progress, fiscal, inventory and other
reports as the Coordinator may require during the period of this contract.
3. By reserving to the Coordinator, the right to conduct finance and compliance audits at
any time. Such audits conducted by the Coordinator will be at the expense of the
Coordinator.
E. Retain all financial records, supporting documents, statistical records, and any other
documents pertinent to this Agreement for a period of five (5) years after termination of this
Agreement. If an audit has been initiated and audit findings have not been resolved at the end
of the five- (5) years, the records shall be retained until resolution of the audit findings. The
Agency/Operator shall assure that these records shall be subject to inspection, review, or audit
at all reasonable times by persons duly authorized by the Coordinator or Commission or this
Agreement. The Commission and the Coordinator shall have full access to and the right to
examine any of the records and documents during the retention period.
F. Comply with Safety Requirements by:
1. Complying with Section 341.061, F.S., and Rule 14-90, F.A.C., concerning System
Safety or complying with Chapter 234.051, F.S., regarding school bus safety
requirements for those services provided through a school board;
2. Assuring compliance with local, state, and federal laws, and Commission policies
relating to drug testing, and;
3. Complying with Coordinator's System Safety Program Plan (SSPP) for designated
service area.
G. Comply with Commission insurance requirements by maintaining at least minimum liability
insurance coverage in the amount of $100,000 for anyone person and $200,000 per
occurrence at all times during the existence of this Contract. In the event of any cancellation or
changes in the limits of liability in the insurance policy, the insurance agent or broker shall
notify the Coordinator. The Agency/Operator shall furnish the Coordinator written verification
of the existence of such insurance coverage prior to the execution of this Contract or proof of a
self-insurance program operated by the Agency/Operator. School board vehicle insurance
coverage shall be in accordance with Section 234.03, F.S. and 234.211, F.S.
H. Safeguard information by not using or disclosing any information concerning a user of services
under this Agreement for any purpose not in conformity with the local, state and federal
regulations, including but not limited to 45 CFR, Part 205.50, except upon order of a court of
competent jurisdiction, written consent of the recipient, or his/her responsible parent or
guardian when authorized by law.
I. Protect Civil Rights by:
1. Complying with Title VI of the Civil Rights Act of 1964 and Section 504 of the
Rehabilitation Act of 1973, as amended. The Agency/Operator gives this assurance in
consideration of and for the purpose of obtaining federal grants, loans, contracts
(except contracts of insurance or guaranty), property, discounts, or other federal
financial assistance to programs or activities receiving or benefiting from federal
financial assistance and agreeing to complete a Civil Rights Compliance Questionnaire
if so required by the Coordinator. Agency/Operator shall also assure compliance with:
a. Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d et seq.,
which prohibits discrimination on the basis of race, color, or national origin in
programs and activities receiving or benefiting from federal financial assistance.
b. Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794, which
prohibits discrimination on the basis of disability in programs and activities
receiving or benefiting from federal financial assistance.
c. Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681 et
seq., which prohibits discrimination on the basis of sex in education programs
and activities receiving or benefiting from federal financial assistance.
d. The Age Discrimination Act of 1975, as amended, 42 U.S.C. 6101 et seq., which
prohibits discrimination on the basis of age in programs or activities receiving or
benefiting from federal financial assistance.
e. The Omnibus Budget Reconciliation Act of 1981, P.L. 97-35, which prohibits
discrimination on the basis of sex and religion in programs and activities
receiving or benefiting from federal financial assistance.
f. All regulations, guidelines, and standards lawfully adopted under the above
statutes.
g. The Americans with Disabilities Act of 1990, as it may be amended from time to
time.
2. Agreeing that compliance with this assurance constitutes a condition of continued
receipt of or benefit from federal financial assistance, and that it is binding upon the
Agency/Operator, its successors, subcontractors, transferees, and assignees for the
period during which such assistance is provided. Assuring that operators,
subcontractors, subgrantees, or others with whom the Coordinator arranges to provide
services or benefits to participants or employees in connection with any of its programs
and activities are not discriminating against those participants or employees in violation
of the above statutes, regulations, guidelines, and standards. In the event of failure to
comply, the Agency/Operator agrees that the Coordinator may, at its discretion, seek a
court order requiring compliance with the terms of this assurance or seek other
appropriate judicial or administrative relief, to include assistance being terminated and
further assistance being denied.
J. The Agency/Operator agrees to indemnify and hold the Coordinator harmless for all claims,
cost (including legal fees), and expenses associated with the services provided under this
contract arising out of the negligent acts of the Agency/Operator.
K Comply with all standards and performance requirements of the:
1. The Commission for the Transportation Disadvantaged [ Attachment /I J;
2. The local Coordinating Board approved Transportation Disadvantaged Service Plan
and;
3. Any entities that purchase service.
Failure to meet the requirements or obligations set forth in this Contract, and performance
requirements established and monitored by the Coordinating Board in the approved
Transportation Disadvantaged Service Plan shall be due cause for non-payment of
reimbursement invoices until such deficiencies have been addressed or corrected to the
satisfaction of the Coordinator.
L. Provide Corrective Action. A corrective action notice is a written notice to the Agency/Operator
that the Agency/Operator is in breach of certain provisions of this Contract and that correction
is required. Any corrective action notice will specify a reasonable time for corrective action to
be completed. The Agency/Operator agrees to implement the Corrective Action specified in
the notice and provide written documentation to substantiate the implementation of the
Corrective Action.
M. All contracts, subcontracts, coordination contracts will be reviewed annually by the Coordinator
and local Coordinating Board for conformance with the requirements of this Contract.
N. Return to the Coordinator any overpayments due to unearned funds or funds disallowed
pursuant to the terms of this Contract that were disbursed to the Agency/Operator by the
Coordinator. The Agency/Operator shall return any overpayment within thirty (30) calendar
days after either discovery by the Agency/Operator, or notification of the Agency/Operator by
the Coordinator or entity purchasing transportation, whichever is earlier. In the event that the
Coordinator first discovers an overpayment has been made, the Coordinator will notify the
Agency/Operator by letter of such a finding. Should repayment not be made in a timely
manner, the Coordinator or purchasing entity will charge interest after thirty (30) calendar days
after the date of notification or discovery, or the Coordinator will deduct said amount from
future invoices.
O. In performing this Contract, the Agency/Operator shall not discriminate against any employee
or applicant for employment because of race, age, disability, creed, color, sex or national
origin. Such action shall include, but not be limited to, the following: employment upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay
or other forms of compensation; and selection for training, including apprenticeship. The
Agency/Operator shall insert the foregoing provision modified only to show the particular
contractual relationship in all its contracts in connection with the development of operation of
the Contract, except contracts for the standard commercial supplies or raw materials, and
shall require all such contractors to insert a similar provision in subcontracts relating to the
performance of this Contract, except subcontracts for standard commercial supplies or raw
materials. The Agency/Operator shall post, in conspicuous places available to employees
and applicants for employment for Project work, notices setting forth the provisions of the
nondiscrimination clause.
P. By execution of this Contract, the Agency/Operator represents that it has not paid and, also,
agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its
application for the financing hereunder. Funds disbursed to the Agency/Operator under this
Contract shall not be expended for the purpose of lobbying the Legislature, the judicial branch,
or a state agency.
THE COORDINATOR SHALL:
A Recognize the Agency/Operator as described in Chapter 427, F.S., and Rule 41-2, F.AC.
B. Insure that entities with transportation disadvantaged funds will purchase Transportation
Disadvantaged services through the coordinated system.
C. At a minimum, annually monitor the Agency/Operator for insurance, safety and reporting
requirements, pursuant to Chapter 427, F.S., and Rule 41-2, F.AC. The information
contained in the Annual Operating Report must be collected, at a minimum, quarterly from the
Agency/Operator.
THE OPERATOR AND COORDINATOR FURTHER AGREE:
A Nothing in the Contract shall require the Coordinator to observe or enforce compliance with
any provision thereof, perform any other act or do any other thing in contravention of any
applicable state law. If any provision of the Contract is found by a court of law to violate any
applicable state law, the purchasing entity will at once notify the Coordinator in writing in order
that appropriate changes and modification may be made by the Coordinator and the
Agency/Operator to the end that the Agency/Operator may proceed as soon as possible with
the provision of transportation services.
B. If any part or provision of this Contract is held invalid; the remainder of this Contract shall be
binding on the parties hereto.
C. Termination Conditions:
1. Termination at Will - This Contract may be terminated by either party upon no less than
thirty (30) days notice, without cause. Said notice shall be delivered by certified mail,
return receipt required, or in person with proof of delivery.
2. Termination due to Lack of Designation - In the event that the Coordinator so
designated by the local Coordinating Board and approved by the Commission, loses its
designation, this contract is terminated immediately upon notification to the
Agency/Operator. Notice shall be delivered by certified mail, return receipt requested,
or in person, with proof of delivery. Notice shall be effective upon receipt.
3. Termination due to Disapproval of Memorandum of Agreement - In the event that the
Commission does not accept and approve any contracted transportation rates listed
within the Memorandum of Agreement, this Contract is terminated immediately upon
notification to the Agency/Operator. Notice shall be delivered by certified mail, return
receipt requested, or in person, with proof of delivery. Notice shall be effective upon
receipt.
4. Termination due to Lack of Funds - In the event funds to finance this contract become
unavailable, the Coordinator may terminate the contract with no less than twenty-four
(24) hours written notice to the Agency/Operator. Notice shall be delivered by certified
mail, return receipt requested, or in person, with proof of delivery. Notice shall be
effective upon receipt. The Coordinator shall be the final authority as to the availability
of funds.
5. Termination for Breach - Unless the Agency/Operator's breach is waived by the
Coordinator in writing, the Coordinator may, by written notice to the Agency/Operator,
terminate this Contract upon no less than twenty-four (24) hours notice. Notice shall be
delivered by certified mail, return receipt requested, or in person with proof of delivery.
Waiver by the Coordinator of breach of any provision of this Contract shall not be
deemed to be a waiver of any other breach and shall not be construed to be a
modification of the terms of this Contract, and shall not act as a waiver or estoppel to
enforcement of any provision of this Contract. The provisions herein do not limit the
Coordinator's right to remedies at law or to damages.
6. Upon receipt of a notice of termination of this Contract for any reason, the
Agency/Operator shall cease service and prepare all final reports and documents
required by the terms of this Contract. A final invoice shall be sent to the Coordinator
within thirty (30) days after the termination of this Contract.
7. The Coordinator shall pay all bills within 7 days to the Agency/Operator after receipt of
said payment by the CTD. Nonpayment to the Agency/Operator shall be a breach for
which Agency/Operator may give 24-hour notice of termination of the contract.
D. Renegotiations or Modifications of this Contract shall only be valid when they have been
reduced to writing, duly approved by the Coordinator, and signed by both parties hereto.
E. Agency/Operator shall assign no portion of this Contract without the prior written consent of
the Coordinator.
F. This Contract is the entire agreement between the parties.
G. Attachments I and" are an integral part of the Contract and are hereby incorporated by
reference into this Contract. All subsequent attachments are of an optional nature.
H. Notice and Contact:
The name and address of the contract manager for the Coordinator for this Contract is:
Maureen Grynewicz
Guidance Clinic of the Middle Keys
3000 41 sl Street, Ocean
Marathon, FL 33050
The representative/position of the Agency/Operator responsible for administration of the
program under this contract is:
Administrator, Transportation
Monroe County Transportation
1100 Simonton Street
Key West, Florida 33040
In the event that different representatives are designated by either party after execution of this
Contract, notice of the name and address of the new representative will be rendered in writing
to the other party and said notification attached to originals of this Contract.
This contract and its attachments contain all the terms and conditions agreed upon by the parties
hereto.
WITNESS WHEREOF, the parties hereto have caused these presents to be executed.
AGENCY/OPERA TOR:
COMMUNITY TRANSPORTATION
COORDINATOR
Monroe County Board of County
Commissioners
[ Agency/Operator Name]
Guidance Clinic of the Middle Keys
f Coordinator Name]
Charles "Sonny" McCoy
Typed/Printed Name of Authorized
Individual
Maureen Grynewicz
Typed/Printed Name of Authorized
Individual
Mayor/Chairman
, Title I//}(' ,
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12/21/2005
Date
Transportation Director
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ATTACHMENT I
AGENCY/OPERA TOR CONTRACT
SERVICE DESCRIPTION
I, The Agency/Operator will be able to provide: (type of service)
Ambulatory and wheelchair service, paratransit
2. The Agency/Operator will be able to provide transportation: (~'chedule)
Monday through Friday, 7:00 a,m. to 6:00 p.m.
3. Days Agency/Operator will not be able to provide services:
Service will not be provided on Saturday and Sunday or County holidays
4. Vehicles Agency/Operator will use to transport all passengers: (fleet list - if list does not fit in
this section, please attach a separate sheet - please also include number of seats and wk'
capacity)
5. Vehicle/Equipment Standards
Air Conditioning, first aid kit, fire extinguisher, warning triangles, 2-way radios
6, Driver Requirements
License type depends on FL DOT requirements, 3 year clean driving record, CPR and First Aid,
mv training, Physicals, Defensive Driving, Drug Screening (see FAC 41-90 and requirements
illustrated throughout contract)
7. Training
Current CPR and First Aid Certification, HIV/ AIDS, Defensive Driving, Pre-employment and
bi-annual driver physicals, ADA training (see FAC 41-90 and requirements illustrated throughout
contract)
8. Reporting Requirements
Quarterly Operating Reports, Annual Review (conducted by CTC)
9. Agency/Operator fare structure
$5.70 per one way trip, plus $0.31 per mile in excess of 10 miles per one way trip.
Monroe County Transportation will pay a $0.20 administrative fee per one way trip to the CTC.
Trips will be reimbursed on a priority of need basis. The priority structure will be as follows:
1 st Priority - Medical (1vfedical reasons include trips to treatment, the doctor, dentist,
chiropractor, the hospital and to purchase prescriptions.)
2nd Priority - School/Day Care
3nl Priority - Other (Other include transportfor' the purpose ~f conducting personal
business _. i.e., shopping, going to the bank...)
10. Billingllnvoicing and Reimbursement procedure for Agency/Operator
Monthly invoices
ATTACHMENT II
The Commission for the Transportation Disadvantaged
Standards and Performance Requirements
Pursuant to Rule 41-2.006, Florida Administrative Code, the Community Transportation Coordinator
and any Transportation Operator/Agency from whom service is purchased or arranged by the
Community Transportation Coordinator shall adhere to Commission approved standards. These
standards shall include:
(a) Drug and alcohol testing for safety sensitive job positions within the coordinated system
regarding pre-employment, randomization, post-accident, and reasonable suspicion as
required by the Federal Highway Administration and the Federal Transit Administration;
(b) An escort of a passenger and dependent children are to be transported as locally negotiated
and identified in the local Transportation Disadvantaged Service Plan;
(c) Child restraint devices shall be determined locally as to their use, responsibility, and cost of
such device in the local Transportation Disadvantaged Service Plan;
(d) Passenger property that can be carried by the passenger and/or driver in one trip and can be
safely be stowed on the vehicle, shall be allowed to be transported with the passenger at no
additional charge. Additional requirements may be negotiated for carrying and loading rider
property beyond this amount. Passenger property does not include wheelchairs, child seats,
stretchers, secured oxygen, personal assistive devices, or intravenous devices;
(e) Vehicle transfer points shall provide shelter, security and safety of passengers;
(f) A local toll free phone number for complaints or grievances shall be posted inside the vehicle.
The local complaint process shall be outlined as a section in the local Transportation
Disadvantaged Service Plan including, advising the dissatisfied person about the
Commission's Ombudsman Program as a step within the process as approved by the Local
Coordinating Board;
(g) Out of service area trips shall be provided when determined locally and approved by the local
Coordinating Board, except in instances where local ordinances prohibit such trips;
(h) Interior of all vehicles shall be free from dirt, grime, oil, trash, torn upholstery, damaged or
broken seats, protruding metal or other objects or materials which could soil items placed in
the vehicle or provide discomfort for the passenger;
(i) Billing requirements of the Community Transportation Coordinator to subcontractors shall be
determined locally by the local Coordinating Board and provided in the local Transportation
Disadvantaged Service Plan. All bills shall be paid within 15 calendar days to subcontractors,
after receipt of said payment by the Community Transportation Coordinator, except in
instances where the Community Transportation Coordinator is a non-governmental entity;
U) Passenger/trip database must be maintained or accessible by the Community Transportation
Coordinator on each rider being transported within the system;
(k) Adequate seating for paratransit services shall be provided to each rider and escort, child, or
personal care attendant, and no more passengers than the registered passenger seating
capacity shall be scheduled or transported in a vehicle at any time. For transit services
provided by transit vehicles, adequate seating or standing space will be provided to each rider
and escort, child, or personal care attendant, and no more passengers than the registered
passenger seating or standing capacity shall be scheduled or transported in a vehicle at any
time;
(I) Drivers for paratransit services, including coordination contractors, shall be required to
announce and identify themselves by name and company in a manner that is conducive to
communications with the specific passenger, upon pickup of each rider, group of riders, or
representative, guardian, or associate of the rider, except in situations where the driver
regularly transports the rider on a recurring basis. Each driver must have photo identification
that is in view of the passenger. Name patches, inscriptions or badges that affix to driver
clothing are acceptable. For transit services, the driver photo identification shall be in a
conspicuous location in the vehicle;
(m) The paratransit driver shall provide the passenger with boarding assistance, if necessary or
requested, to the seating portion of the vehicle. The boarding assistance shall include
opening the vehicle door, fastening the seat belt or utilization of wheel chair securement
devices, storage of mobility assistive devices, and closing the vehicle door. In certain
paratransit service categories, the driver may also be required to open and close doors to
buildings, except in situations in which assistance in opening/closing building doors would not
be safe for passengers remaining on the vehicle. Assisted access must be in a dignified
manner. Drivers may not assist wheelchair up or down more than one step, unless it can be
performed safely as determined by the passenger, guardian, and driver;
(n) All vehicles ordered or put into service after adoption of this section of the Rule, and providing
service within the coordinated system, shall be equipped with two-way communications in
good working order and be audible to the driver at all times to the base. All vehicles that are
not equipped with two-way communications shall have two years to be in compliance after the
adoption date of this section of the Rule;
(0) All vehicles ordered or put into service after the adoption of this section of the Rule, and
providing service within the coordinated system, shall have working air conditioners and
heaters in each vehicle. Vehicles that do not have a working air conditioner or heater will be
scheduled for repair or replacement as soon as possible. All vehicles that are not equipped
with an air conditioner shall have two years to be in compliance after the adoption date of this
section of the Rule;
(p) First Aid shall be determined locally and provided in the local Transportation Disadvantaged
Service Plan; and
(q) Cardiopulmonary Resuscitation shall be determined locally and provided in the local
Transportation Disadvantaged Service Plan.
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EXHIBIT F (1) 2007
Federal Register/Vol. 71, No. 215/Tuesday, November 7, 2006/Notices
65359
APPENDIX A
FEDERAL FISCAL YEAR 2007 CERTIFICA nONS AND ASSURANCES FOR
FEDERAL TRANSIT ADMINISTRA nON ASSISTANCE PROGRAMS
(Signature page alternative to providing Certifications and Assurances in TEAM- Web)
Name of Applicant:
The Applicant agrees to comply with applicable provisions of Categories 01 - 23. X
OR
The Applicant agrees to comply with the applicable provisions of the following Categories
it has selected:
Monroe County Board of County Commissioners
Category Description
01. For Each Applicant.
02. Lobbying.
03. Procurement Compliance.
04. Private Providers of Public Transportation.
05. Public Hearing.
06. Acquisition of Rolling Stock.
07. Acquisition of Capital Assets by Lease.
08. Bus Testing.
09. Charter Service Agreement.
10. School Transportation Agreement.
11. Demand Responsi ve Service.
12. Alcohol Misuse and Prohibited Drug Use.
13. Interest and Other Financing Costs.
14. Intelligent Transportation Systems.
15. Urbanized Area Formula Program.
16. Clean Fuels Grant Program.
17. Elderly Individuals and Individuals with Disabilities Formula Program and Pilot Program.
18. Nonurbanized Area Formula Program.
19. Job Access and Reverse Commute Program.
20. New Freedom Program.
21. Alternative Transportation in Parks and Public Lands Program.
22. Infrastructure Finance Projects.
23. Deposits of Federal Financial Assistance to a State Infrastructure Banks.
65360
EXHIBIT F (2) 2007
Federal Register/Vol. 71, No. 215/Tuesday, November 7, 2006/Notices
APPENDIX A
FEDERAL FISCAL YEAR 2007 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE
(Required of all Applicants for FTA assistance and all FTA Grantees with an active capital or fonnula project)
AFFIRMATION OF APPLICANT
Monroe County Board of County Commissioners
Name of Applicant:
Name and Relationship of Authorized Representative: ---.' Mario Di Gennaro, Mayor
BY SIGNING BELOW, on behalf of the Applicant, I declare that the Applicant has duly authorized me to make
these certifications and assurances and bind the Applicant's compliance. Thus, the Applicant agrees to comply with
all Federal statutes, regulations, executive orders, and directives applicable to each application it makes to the
Federal Transit Administration (FfA) in Federal Fiscal Year 2007.
Ff A intends that the certifications and assurances the Applicant selects on the other side of this document, as
representative of the certifications and assurances in this document, should apply, as provided, to each project for
which the Applicant seeks now, or may later, seek Ff A assistance during Federal Fiscal Year 2007.
The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has made in the
statements submitted herein with this document and any other submission made to Ff A, and acknowledges that the
Program Fraud Civil Remedies Act of 1986, 31 U.S.c. 3801 et seq., and implementing U.S. DOT regulations,
"Program Fraud Civil Remedies," 49 CPR part 31 apply to any certification, assurance or submission made to Ff A.
The criminal fraud provisions of 18 U.S.c. 1001 apply to any certification, assurance, or submission made in
connection with a Federal public transportation program authorized in 49 U.s.C. chapter 53 or any other statute
In signing this document, I declare under penalties of perjury that the foregoing certifications and assurances, and
any other statements made by me on behalf of the Applicant are true and correct.
Signature
Date: 1 2/ 2 0 / 0 6
Name Mario Di Gennaro, Mayor
Authorized Representative of Applicant
AFFIRMATION OF APPLICANT'S ATTORNEY
For (Name of Applicant): Monroe County Board Of County Commissioners
As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority
under State and local law to make and comply with the certifications and assurances as indicated on the foregoing
pages. I further affirm that, in my opinion, the certifications and assurances have been legally made and constitute
legal and binding obligations on the Applicant.
I further affirm to the Applicant that, to the best of my knowledge, there is no legislation or litigation pending or
imminent that might adversely affect the validity of these certifications and assurances. or of the performance of the
project.
Date:
12/20/06
Count
Attorne
Each Applicant for FTA financial assistance and each ITA Grantee with an active capital or formula project must provide an Affirmation of
Applicant's Attorney pertaining to the Applicant's legal capacity. The Applicant may enter its signature in lieu of the Attorney's signature.
provided the Applicant has on file this Affirmation. signed by the attorney and dated this Federal fiscal year.
[FR Doc. 06-9103 Filed 11-6-06; 8:45 am]
BILLING CODE 491Q-S7-c
EXHIBIT H (2007)
APPLICANT CERTIFICATION AND ASSURANCE TO FOOT
Monroe County Transit (BOCC)
The Monroe County Board of County Commissioners certifies and assures to the
Florida Department of Transportation in regard to its Application for Assistance
under 49 U.S.C. section 5310 dated December 20,2006:
1) It shall adhere to all Certifications and Assurances made to the federal
government in its Application.
2) It shall comply with Section 341.051 Florida Statutes and Chapter 14-73,
Florida Administrative Code.
3) It has the fiscal and managerial capability and legal authority to file the
application.
4) Local matching funds will be available to purchase vehicles/equipment at
the time an order is placed.
5) It will carry adequate insurance to maintain, repair, or replace project
vehicles/equipment in the event of loss or damage due to an accident or
casualty.
6) It will maintain project vehicles/equipment in good working order for the
useful life of the vehicles/equipment.
7) It will return project vehicles/equipment to the Department if, for any
reason, they are no longer needed or used for the purpose intended.
8) It recognizes the Department's authority to remove vehicles/equipment
from its premises, at no cost to the Department, if the Department
determines the vehicles/equipment are not used for the purpose intended,
improperly maintained, uninsured, or operated unsafely.
9) It will not enter into any lease of project vehicles/equipment or contract for
transportation services with any third party without prior written approval of
the Department.
10)lt will notify the Department within 24 hours of any accident or casualty
involving project vehicles/equipment, and submit related reports as
required by the Department.
11 )It will submit an annual financial audit report to the Department, if required
by the Department.
Date: December 20, 2006 Signature:
Mario Di Gennaro, Mayor
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL
FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED
SEPTEMBER 30, 2005
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
PREPARED BY:
~', r ,--, f"- I~' -'t,'~+"~ ,,-r- '.......(.......r !I"'i--- ~f"-.'.I\. ,,-,. rrn!~.""""'T~ 'r"'T
SANDRA CARLILE
FINANCE DIRECTOR
THIS PAGE INTENTIONALLY LEFT BLANK
11
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
INTRODUCTORY SECTION
Transmittal Letter of the Clerk of the Circuit Court
Certificate of Achievement for Excellence in Financial Reporting
List of Elected and Appointed Officials
Organizational Chart
FINANCIAL SECTION
Independent Auditors' Report
Management's Discussion and Analysis
Basic Financial Statements:
Government-Wide Financial Statements
Statement of Net Assets
Statement of Activities
Fund Financial Statements
Balance Sheet-Governmental Funds
Reconciliation of the Balance Sheet of Governmental Funds to the
Statement of Net Assets
Statement of Revenues, Expenditures and Changes in Fund Balances _
Governmental Funds
Reconciliation of the Statement of Revenues, Expenditures. And Chgnqes in
i ..,~' _HI'__. -.,~~~: ,;!. ...', .... ~ _tl...Aj_\/,~,.J
Major Governmental Funds:
General Fund
Fine and Forfeiture Fund
Road and Bridge Fund
Governmental Grants Fund
HIOTA Grants Fund
Statement of Net Assets - Proprietary Funds
Statement of Revenues, Expenses and Changes in Fund Net Assets _
Proprietary Funds
Statement of Cash Flows - Proprietary Funds
Statement of Fiduciary Net Assets . Fiduciary Funds
Statement of Changes in Fiduciary Net Assets - Fiduciary Funds
Ites to the Financial Statements
mbining and Individual Fund Statements and Schedules:
Combining Balance Sheet - Non Major Governmental Funds
Combining Statement of Revenues, Expenditures and Changes in Fund
Balances -Non Major Governmental Funds
PAGE
A 1 - AS
A6
A7
A8
B1 - B2
C1 - C12
01 - 02
03 - 04
E 1 - E2
E3
E4 - E5
.J"u.;j"';l <..I. l\.J r\l.,;llJdl
'G
E7 - E11
E12 - E13
E14 - E15
E16 - E18
E19
E20 - E23
E24 - E25
E26 - E29
E30
E31
F1 - F28
G1 - G12
G13 - G24
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
PAGE
Schedules of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual
Special Revenue Funds:
Affordable Housing Programs
Tourist Development, All Districts, Two Cent
Tourist Development, Administrative and Promotional, Two Cent
Tourist Development, District #One, Three Cent
Tourist Development, District #Two, Three Cent
Tourist Development, District #Three, Three Cent
Tourist Development, District #Four, Three Cent
Tourist Development, District #Five, Three Cent
Impact Fees - Roadways
Impact Fees - Parks and Recreation
Impact Fees - Libraries
Impact Fees - Solid Waste
Impact Fees - Police Facilities
Impact Fees - Fire and EMS
Fire and Ambulance, District #1 - Lower and Middle Keys
Upper Keys Health Care Special Taxing District
Fire and Ambulance, District #6 - Key Largo
Unincorporated Area Service District - Parks and Recreation
Unincorporated Area Service District - Planning, Building and Zoning
Local Housing Assistance
Municipal Policing
911 Enhancement Fees
'II. j, !.' Vi'>'! Se('! Ir;ty nistr;r;t
G25
G26
G27
G28
G29
G30
G31
G32
G33
G34
G35
G36
G37
G38
G39
G40
G41
G42
G43 -G44
G45
G46
G47
G48
, ""
; f>......
c.:;:
.11...~lk,
G52
G53
G54
G55
G56
G57
G58
G59
G60
G61
G62
G63
G64
G65
G66
G67
G68
G69
Environmental Restoration
Law Enforcement Trust
Court Facility Fees
Drug Abuse Trust
Marathon Municipal Service
Conch Key Wastewater MSTU
Bay Point Wastewater MSTU
Big Coppitt Wastewater MSTU
Key Largo Wastewater MSTU
Comprehensive Plan Land Authority
3, it;; I Iff;:; Inmate Commissary
Sheriffs Impact Support
Sheriffs Off-Duty
Sheriffs Grants
Sheriffs South Florida Law Enforcement Trust
Sheriffs Shared Asset Forfeiture
Sheriffs Federal Forfeiture
Sheriffs HIDT A Administration
Schedules of Revenues, Expenditures and Changes in Fund Balances... Budget and Actual
Special Revenue Funds: (continued)
Sheriff's Airport Services
Sheriff's Law Enforcement Trust
Sheriff's Fine and Forfeiture
Clerk's Modernization Trust
Clerk's Court Related
Debt Service Funds:
Infrastructure Sales Surtax Revenue Bonds, Series 2003
Capital Projects Funds:
Clerk's Revenue Note
Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual
Major Governmental Funds:
One Cent Infrastructure Surtax Capital Project Fund
Infrastructure Sales Surtax Revenue Bonds, Series 2003 Capital Projects Fund
Combining Statement of Net Assets... Internal Service Funds
Combining Statement of Revenues, Expenses and Changes in Fund Net Assets _
Internal Service Funds
Combining Statement of Cash Flows... Internal Service Funds
Combining Statement of Fiduciary Net Assets - All Agency Funds
Combining Statement of Changes in Fiduciary Net Assets... All Agency Funds
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
STATISTICAL SECTION
Fund Information:
("""': f-'" '("'t i-YlI"'1..... ---, nf.J} / i(' .-:-. r::' <J'--, ,,,",, '~'I ,,-' n <::" ,"'\\ t J:", rn r,t;"n
1,....1\::1 it:( di GUVt::1 f II I it::1H LXjJel1\:..illUfes by funcuon
General Government Revenues by Source
Property Tax Levies and Collections
Assessed and Estimated Actual Value of Taxable Property
Property Value, Construction and Bank Deposits
Property Tax Rates... Direct and Overlapping Governments
Principal Taxpayers
Ratio of Net General Bonded Debt to Assessed Value and Net Bonded
Debt Per Capita
Computation of Direct Underlying and Overlapping Debt
Ratio of Annual Debt Service Expenditures for General Bonded Debt to
General Government Expenditures
Schedule of Revenue Bond Coverage... Municipal Service District Waste
Schedule of Insurance Companies
Schedule of Insurance Agencies
Salaries and Surety Bonds of Principal Officials
Demographic Statistical Data
Miscellaneous Statistical Data
PAGE
G70
G71
G72
G73
G74
G75
G76
G77
G78
G79 - G8D
G81 - G82
G83 ... G86
G87
G88 - G89
H1
H1
H2 - H3
H4 ... H5
H6
H7
H8
H9
H10
H11
H12
H13
H14
H15
H16-H17
H18
H19
H20 - H21
MONROE COUNTY, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
SINGLE AUDIT/GRANTS COMPLIANCE SCHEDULES
Independent Auditor's Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards
Independent Auditor's Report on Compliance and Internal Control over Compliance
Applicable to each Major Federal Awards Program and State Financial Assistance
Projects
Schedule of Expenditures of Federal Awards and State Financial Assistance
Notes to Schedule of Expenditures of Federal Awards and State Financial
Assistance Projects
Schedule of Findings and Questioned Costs - Federal Awards Programs and
State Financial Assistance Projects
Summary Schedule of Prior Audit Findings - Federal Programs and State Projects
Independent Auditor's Management Letter
PAGE
11 - 12
13 -14
15 -120
121
122 - 123
124
125 - 126
'"'f
BRANcH OFFICE
MARATHON SUB COURTHOUSE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
FAX (305) 289-1745
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
MONROE COUNn' COURTHOUSE
SOO WHITEHEAD STREET, SUITE 101
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3663
BRANCH OFFICE
PLANTATION KEY
GOVERNMENT CENTER
88820 OVERSEAS HIGHWAY
PUWTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
March 27, 2006
The Honorable Charles "Sonny" McCoy
Mayor, Board of County Commissioners
Monroe County, Florida
Dear Mayor McCoy:
It is our pleasure to present to you, the Board of County Commissioners and the citizens, the Mon-
roe County, Florida Comprehensive Annual Financial Report (CAFR) for the fiscal year ended
September 30, 2005. Chapter 218.39 of the Florida Statutes requires an independent certified
public accountant to audit the financial statements of counties in the State. In addition, the Federai
Single Audit Act, the Florida Single Audit Act and the federal OMB Circular A-133 require an inde-
pendent auditor to report on the government's intemal controls and compliance with legal require-
ments concerning the administration of federal awards and state financial assistance. This report
is published to fulfill these requirements.
,
This report w~s nn:""",qrO~ f,l/ "" ~ r: ,
-" -' vi lilt:: /JI e;::)en-
) JUI_" '';'-'l~ ..llll 1I.e l-j~rk of the Circuit Court as Chief Financial Officer
at Monroe County. We assert that, to the best of OUr knOWledge and belief, this financial report is
complete and reliabte in all materiat aspects. It is presented in a format designed to fairly present
the financial position and results of operations of Monroe County as measured by the financial ac-
tivity of its various funds; and Ihat all disclosures needed to allow the reader to gain a comprehen-
sive understanding of the County's financial activity have been included.
The Counly has established a comprehenSive internal control framework that is designed both to
protect the County's assets from loss, theft or miSuse and to compile sufficient reliabte accounting
information for financial slatement preparation in conformity Wilh United States generally accepted
accounting principles (GMP) established by the Government Accounting Standards Board. Be-
cause the cost of intemat controls should not outweigh their benefits, the objective is to provide
reasonabie ralher than absolute assurance thai the /inancial statements will be free of materiai
misstatement.
Cherry, Bekaert, and Holland, L.L.P. have issued an unqualified ("ctean") opinion on ihe Monroe
County, Florida financial statements for the year ended September 30, 2005. The independenl
auditor's report is localed at the front of the financial section of this report.
A-1
Management's discussion and analysis (MD&A) can be found immediately following the independ-
ent auditor's report and provides a narrative introduction, overview and analysis of the basic finan-
cial statements. This letter of transmittal is designed to complement the MD&A and should be
read in conjunction with it.
Monroe County Profile
Basic Information
Monroe County was constitutionally formed in 1823. It is comprised of a string of subtropical is-
lands that stretch more than one hundred miles into the Atlantic Ocean. These islands are con-
nected in a chain-like fashion to the mainland by a series of forty-two bridges. The County seat.
Key West. is approximately one hundred fifty miles southwest of Miami. Havana. Cuba lies a mere
ninety miles to the south.
Monroe County is a non-charter county established under the Constitution and the laws of the
State of Florida. Legislative authority and policy decisions are vested in the Board of County
Commissioners consisting of the mayor and four other members, all of whom are elected. The
operation of other specific government functions resides with five Constitutional Officers. These
Offices are elective and their titles indicative of their specific function. The positions are the Clerk
of the Court. Property Appraiser. Sheriff. Supervisor of Elections and Tax Collector. Monroe
County provides a full range of services including roads, health and social services, emergency
medical services, park and recreational services. solid waste services. airport services and other
governmental services.
Reoortinq Entit\'
For financial reporting purposes. the County's reporting entity consists of (1) the Board of County
Commissioners and the Constitutional Officers, 2) the Monroe County Comprehensive Plan Land
I\.qthody. 8 hlF'l1dF'd cnmponent unit which though legally separate is, in substance. part of Monroe
, . Ii C!:!r ~iol"1C.,>i ;"tah!(~, ."'1nrf n) the Monroe
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countable to ivlollrvt:: l,v.Jllly, ui Ie. . d, ~'- i i
would cause the County's financial statements to be misleading or incomplete. file MUlllUe \."Ol.lrllj
Housing Finance Authority is reported in a separate column in the combined financial statements
to emphasize that it is legally separate from the County and to differentiate its financial position.
results of operations, and cash flows from those of the County. Additional information on the two
component units can be found in the notes to the financial statements. The Monroe County School
Board and the Monroe County Mosquito Control District have not met the established criteria for
inclusion in the reporting entity, and accordingly, are excluded from this report.
Budqet
Formal budgetary integration is employed as a management control device during the year for all
fund types except as described in [he notes to the financial statements. Monroe County follows
the laws of Florida regarding the control, adoption and amendment of the budget during each fis-
cal year. The County Commission has increased the level of budgetary control by requiring a
County Commission resolution for the all cost center (departmental) budgetary changes.
Budgets for the Property Appraiser and the Tax Collector are approved by the Florida Department
of Revenue and are adopted as part of the General Fund by the Board of County Commissioners.
The Sheriff and Supervisor of Elections prepare their budgets which are submitted to and ap-
A-2
proved by the Board. The Clerk of the Court's budget is divided between court related functions
funded by court related revenues, court related functions required to be funded by the Board of
County Commissioners and non-court related functions. The court related portion of the Clerk's
budget funded by court related revenues is approved by the Clerks of Court Operations Corpora-
tion. The rest of the Clerk's budget is approved by the Board of County Commissioners and in-
cluded as part of the General Fund.
Economic Condition
Local Economy
Monroe County occupies a unique and very beautiful corner of the U.S. Our subtropical chain of
islands offers a year-round mild climate and extensive recreational water activities. This makes
the Florida Keys and Key West a major domestic and internationat tourist destination. Nine of the
top ten taxpayers in Monroe County are hotels. The price we pay for our location and ctimate is the
susceptibility to seasonal hurricanes. This past year saw four major hurricanes threaten the Flor-
ida Keys, one of which was unusually early in the season and one of which was unusuatly late.
Monroe County escaped serious environmental consequences from the first three hurricanes, but
sustained serious damage from the fourth hUrricane in October, 2005. The tourist industry was af-
fected by atl four hurricanes, as mandatory evacuations are necessary if the County Is in a hurri-
cane's projected path. This is the second year that Monroe County has experienced four hurricane
threats. However, airplane passenger arrivals have continued to increase from 2003 and 2004
levels. Tourist and recreational sales have strengthened from January through August, but did not
reach 2003 levels for the rest of 2005.
Property values are stable, despite two years of unusuatly active hurricane seasons. Over a ten
year pertod, property tax cotlections have risen 31%. Over the same period, total assessed value
of taxable property has increased 140%. AtI taxable sales have increased 3.9% from 2004 levels
and 11.5% from 2003 levels. The County continues to experience a strong economic environ-
P ment.
Th "
[
t\,,-,l.
.I~'- ; ".."v. ',",,",IIY t::IIJuyed a strong Job mar-
local revenues and expenditures continue to be affected by intergovernmental pressures from re-
duced federal and state aid, tack of funding for federal and state-mandated programs and ser-
vices, and the increased demands for stronger public safety services, affordable health insurance
and affordable housing.
Lana-term Financial Planning
The County has developed the Monroe County Year 2010 Comprehensive Plan. This plan has
been approved by the state, and describes the County's goals in the areas of land use; conserva-
lion 3nd coastal ,nanagement; traffic circulation; mass tronsit; ports, aviation and reiated facililies;
affordable housing; potable water; solid waste; sanitary sewer; storm water drainage; natural
groundwater aquifer recharge; recreation and open space; intergovernmental coordination; and
capital improvements.
The County has implemented an employee recruitment and retention program. County staff was
reduced by approximately 20% from 1998 levets as a result of the incorporation of the City of
Marathon and the Vitlage of Isiamorada. The County has cautiously begun to add employees as it
A-3
now has a base of experience concerning personnel needs required after the incorporations within
the County. The County had been experiencing turnover rates of approximately 18% during 2004.
The rate of employee turnover was improved by adding staff, but also by adjusting compensation
to better match salaries with the local cost of living. The Board continues to focus on this area in
its attempt to balance costs, services to Monroe County citizens, and fair compensation to its em-
ployees.
Relevant Financial Policies
During 2005, the Board approved an appropriation policy whereby 72.5% of estimated ending fund
balances are appropriated in the budget process as opposed to the previous policy of 70% of es-
timated fund balance for the prior year.
Maior Initiatives
Several projects were underway in 2005 in furtherance of the County's Comprehensive Plan.
Capital project improvements included the construction of a new judicial building in Key West,
construction and renovation of several fire stations, a new medical examiner facility, courtroom im-
provements in Marathon and Plantation Key, and a new upper keys government center. These
improvements are to be funded from the County's capital project funds.
The County is in the process of issuing bonds to assist in the construction of a new Key West air-
port terminal. The bond proceeds, federal and state entitlement revenues, and capital project
funds will provide a modern, more secure facility. The County plans to solicit bids for the project
in late 2006, after the bond financing has been obtained.
Six new municipal service taxing districts have been created to support the cost of wastewater pro-
jects in Stock Island, Cudjoe and Sugarloaf Keys, Big Pine and Summerland Keys, Conch Key,
Long Key and the City of Layton, and Duck Key. These districts have not assessed taxes to date
pending the coordination of efforts with the Florida Keys Aqueduct Authority, a state special dis-
'i-irt q"" r.: 1 rC"initt 1<",-'/' 8rnf1 "1nrl SOt Ith Str,ck I,d;:md storm water projects are in the final
'111
.1
Awards and Acknowledgments
The Government Finance Officers Association of the United States and Canada (GFOA) awarded
a Certificate of Achievement for Excellence in Financial Repcding to Monroe County, Florida for its
Comprehensive Annual Financial Report for the fiscal year ended September 30, 2004. This was
the seventeenth consecutive year that the government has achieved this prestigious award. In or-
der to be awarded a Certificate of Achievement, a government must publish an easily readable
and efficiently organized comprehensive annual financial report. This report must satisfy both U.S.
generally accepted accounting principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe that our current
comprehensive annual financial report continues to meet the Certific:JtB of i\chie'lement Program's
requirements and we are submitting it to the GFOA to determine its eligibility for another certifi-
cate.
The County also submits its budget document to GFOA, and has recei'Jed GFOA's Distinguished
Budget Presentation Award for seven years.
A-4
This report is the product of the dedication of the Finance Department under the direction of the
Clerk of the Circuit Court of Monroe County as Auditor and Chief Financial Officer to the Board of
County Commissioners. We would like to express our appreciation to the entire Finance Depart-
ment, as well as other County departments, for their assistance in the preparation of this report.
We also extend our thanks and appreciation to our independent auditors Cherry, Bekaert and HoI-
land, L.L.P. for their outstanding efforts and assistance. In closing, we thank the County Commis-
sioners for their interest and support to us throughout the year.
Sincerely,
~ ~-
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DanmJL. Kolhage
Clerk of the Circuit Court
and Chief Financial Officer
S~a-t~
Sandra Carlile
Finance Director
A-5
.
Certificate of
Achievement
for Excellence
in Financial
Reporting
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Monroe County,
Florida
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
September 30, 2004
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
. 1. t
standards in govenunent accounting
and fmancial reporting.
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A-6
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
DIXIE M. SPEHAR, MAYOR
DISTRICT 1
CHARLES "SONNY" MCCOY
DISTRICT 3
DAVID P. RICE
DISTRICT 4
GEORGE R. NEUGENT
DISTRICT 2
MURRAY E. NELSON
DISTRICT 5
COUNTY ADMINISTRATOR
THOMAS J. WILLI
CLERK OF THE CIRCUIT COURT AND
CHIEF FINANCIAL OFFICER
DANNY L. KOLHAGE
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ACCOI;NTIlN'TS &.
CUNSVLlAN1'S
Independent Auditors' Report
To the Honorable Mayor and Board
of County Commissioners of
Monroe County, Florida:
We have audited the accompanying financial statements of the governmental activities, the
business-type activities, each major fund, and the aggregate remaining fund information of
Monroe County, Florida (the "County"), as of and for the year ended September 30,2005, which
collectively comprise the County's basic financial statements as listed In the table of contents.
These financial statements are the responsibility of the County's management. Our
responsibility Is to express opinions on the,se financial statements based on our audit. We did
not audit the financial statements of the Monroe County Housing Finance Authority. Those
financial statements were audited by other auditors whose report thereon has been furnished to
us, and our opinion, insofar as it relates to the amounts Included for the Monroe County Housing
Finance Authority, is based solely on the report of the other auditors.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of Amerlca and standards applicable to financial audits contained in Government
Auditing Standards issued by the Comptroller General of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the financial statements. An audit
~'c;o hrlr rrlr>c; ':'l<:,~<=><::c:~nn fhA:>('rfjl infinq nrinri""'es If~Prl -,nd ~;n:,ifi"'~"'nt estimates made by
.,
-, ., "'_HL" ," F' y """':; '-' i"..L..i1 IL......,;;;' ......."'Ie> iUI ULI opinions.
In our opinion, based upon our audit and the report of other auditors, the financial statements
referred to above present fairly, In all material respects, the financial position of the
governmental activities, the business-type activities, the discretely presented component unit,
each major fund, and the aggregate remaining fund Information of the County as of September
30, 2005, and the respective changes in financial position and cash flows, where applicable,
thereof and the respective budgetary comparison for the General Fund, the Fine and Forfeiture
Fund, the Road and Bridge Fund, the Governmental Grants Fund and the HIDTA Grants Fund
for the year then ended in conformity with accounting principles generally accepted in the United
States of America.
In accordance with GovArnmAnt Aurfiting Stanrfards, '''Ie have 3/so issued cur :'Jport d:Jtcd
March 1, 2006 on our consideration of the County's internal control over financial reporting and
our tests of its compliance with certain provisions of laws, regulations, contracts, and grant
agreements and other matters. The purpose of that report is to describe the scope of our testing
of internal control over financial reporting and compliance and the results of that testing, and not
to provide an opinion on the internal control over financial reporting or on compliance. That
report ;s an integral part of -3n audit performed in accordance with Government Auditing
Standards and should be considered in assessing the results of our audit. .
The management's discussion and analysis section is not a required part of the basic financial
statements but is supplementary information required by the Governmental Accounting
Standards Board. We have applied certain limited procedures, which consisted principally of
inquiries of management regarding the methods of measurement and presentation of the
required supplementary information. However, we did not audit the information and express no
opinion on it.
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the County's basic financial statements. The introductory section,
combining financial statements, supplemental schedules and statistical tables listed in the
foregoing table of contents are presented for purposes of additional analysis and are not a
required part of the basic financial statements. The accompanying Schedules of Expenditures
of Federal Awards and State Financial Assistance are also presented for the purpose of
additional analysis as required by the U.S. Office of Management and Budget Circular A-133,
Audits of States, Local Governments, and Non-Profit Organizations and Chapter 10.550, Rules
of the Auditor General, and are not a required part of the basic financial statements. The
combining financial statements and supplementary schedules and the accompanying Schedules
of Expenditures of Federal Awards and State Financial Assistance have been subjected to the
auditing procedures applied in our audit of the basic financial statements and, in our opinion, are
fairly presented in all material respects when considered in relation to the basic financial
statements taken as a whole. The introductory section and statistical tables have not been
subjected to the auditing procedures applied in the audit of the basic financial statements and,
accordingly, we express no opinion on them.
~. ~ ~/~~,....,.p.
West Palm Beach, Florida ;
Management's Discussion and Analysis
As Finance Department management under the direction of the Chief Financial Officer and Clerk of the
Circuit Court in Monroe County, we offer readers this narrative overview and analysis of the financial
activities of Monroe County Government for the fiscal year ended September 30, 2005. We encourage
readers to consider this information in conjunction with additional information furnished in the letter of
transmittal of the report and the basic financial statements for an overall view of Monroe County's
activities.
Financial Highlights
· Monroe County's total net assets exceeded its liabilities at September 30, 2005 by
$398,043,118, an increase of $26,894,091. Net assets for governmental activities were
$331,808,892 and $66.234,226 for business-type activities.
· Unrestricted net assets, available for Monroe County's ongoing obligations to citizens and
creditors were $94,420,793, an increase of $9,630,757. Governmental activity unrestricted
net assets were $73,649,807. Business-type activity unrestricted net assets were
$20,770,986.
· At September 30, 2005 Monroe County's governmental fund statement reported combined
ending fund balances of $175,797,458. Of this amount, $166,807,124 remains in the various
fund types of Monroe County as unreserved.
· The General Fund reported a fund balance of $27,765,786, an increase from the last fiscal
year of $7,737,777.
· Bonded debt and loans of Monroe County decreased $2,095,363 in 2005. Monroe County's
percentage of bonded debt and loans compared to net assets decreased 1.0 % to 6.2%.
T; 1 ",;,
This discussion and analysis is intended to serve as an introduction to Monroe County Government's
basic financial statements. which include government-wide statements, fund statements, as well as
notes to the financial statements. This report also contains other supplementary information in addition
to the basic financial statements.
Government-Wide Financial Statements
Government-wide financial statements are designed to provide the reader with a broad overview of the
financial position of Monroe County and are similar to private-sector financial statements. They include
a Statement of Net Assets and a Statement of Activities. These statements appear on pages 0-1
through 0-4 of this report.
The Statement of Net Assets shows the County's assets less its liabilities at September 30, 2005. The
difference between these assets and liabilities is reported as net assets. Changes in net assets over
time may be indicative of an improving or deteriorating financial position. Net assets are reported in
three categories: 1) invested in capital assets, net of related debt, 2) restricted, and 3) unrestricted.
The Statement of Activities, which follows the Statement of Net Assets, presents information showing
how the net assets changed during fiscal year 2005. The statement presents all underlying events,
,... .
which contribute to the change, irrespective of the timing of the related cash flows. Thus, revenues and
expenses are reported in this statement for some items that will only affect cash flows in future fiscal
periods. Such items include revenues earned and expenses incurred but not yet paid as well as
unused vacation leave, all of which will produce changes in cash in a future fiscal period.
Both statements attempt to distinguish functions of Monroe County that are principally supported by
taxes and intergovernmental revenues (governmental activities) from other functions that are intended
to recover all or a significant portion of their costs through user fees and charges for services
(business-type activities). Governmental activities reported in the statements include general
government, public safety, physical environment, transportation, economic environment, human
services, culture and recreation, and court related. Business-type activities include Monroe County's
airports, solid waste and landfill operations, and the Card Sound Road and Toll Bridge.
The government-wide financial statements also report the Monroe County Housing Finance Authority,
which is considered a legally separate component unit. This financial information is reported separately
from the primary government's financial information.
Fund Financial Statements
A fund is a grouping of related accounts that is used to maintain control over resources that have been
segregated for specific activities or objectives. Monroe County, like other state and local governments,
uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.
All of the funds of Monroe County can be divided into three general categories: governmental,
proprietary and fiduciary funds.
Governmental Funds
Governmental Funds essentially account for the same functions as those reported in the government-
wide statements described above. However, unlike the government-wide statements, this set of
financial statements focuses on events that produce near-term inflows and outflows of spendable
resources available at the end of the fiscal year, which is a narrower focus than the government-wide
financial statements. Such information may be useful in evaluating the available spendable resources.
It can be useful to compare the information presented for the governmer,tal IUIld5 WIUI Silllddl
information presented for governmental activities in the government-wide statements. Therefore,
reconciliations are provided as a link between both the governmental fund statements and the
government-wide statements to assist in this comparison.
The governmental fund financial statements present financial information for the County's major
general, special revenue, debt service and capital project funds. Governmental funds individually
presented as major funds in Monroe County's statements include: the General Fund, four Special
Revenue Funds: Fine and Forfeiture, Road and Bridge, Governmental Grants, and HIDTA Grants, and
two capital project funds: One Cent Infrastructure Surtax and Infrastructure Sales Surtax Revenue
Bonds, Series 2003.
Although there are many smaller governmental funds in Monroe County, they have been presented Jl a
total column "Other Governmental Funds." These non-major funds are presented individually in the
combining and individual fund statements section of the report.
Proprietary Funds
Monroe County maintains two different types of proprietary funds, enterprise and internal service. The
proprietary fund statements appear on E-20 through E-29 of lhis report.
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Enterprise funds are used to report business-type activities in the government-wide financial
statements. Monroe County maintains four major enterprise funds: Municipal Service District-Waste,
Key West Airport, Card Sound Bridge, and the Marathon Airport. There are no non-major enterprise
funds.
Internal service funds are used to accumulate and allocate costs among Monroe County's various
functions. Monroe County uses internal service funds to account for insurance activities (worker's
compensation, group health and risk management) and fleet maintenance activities. Internal service
funds are presented in total in the fund financial statements but may be reviewed individually in the
combining and individual fund statements section of the report. Because these services predominantly
benefit governmental rather than business-type functions, they have been included within the
government-wide financial statements as governmental activities. They are also combined into a
single, aggregated presentation in the proprietary fund financial statements.
Fiduciary Funds
Monroe County uses fiduciary funds to account for resources held for the benefit of parties outside of
County government, such as assets held in trust and agency funds by Monroe County as an agent for
individuals. Fiduciary funds are not reflected in the government-wide financial statements because the
resources of those funds are not available to support Monroe County's own programs. The accounting
used for fiduciary funds is much like that used for proprietary funds. The fiduciary fund financial
statements appear on pages E-30 through E-31 of this report.
Notes to the Financial Statements
The notes to the financial statements provide additional information that is essential to a full
understanding of the data provided in both government-wide and fund financial statements. The notes
commence on page F-1 and continue throughout the entire F page section.
Other Information
Combining and individual statements and schedules mentioned earlier, which present details of non-
, - .If ,)..; ~ r '" r','~' ""'oe G-1 and continue
, I,
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statements lor major caplLal pruJ6Gt, lfltellldl ::>i::i VI(,~ ~j ,u u~Cll"';j H.J1,y;;).
Additional information about Monroe County can be found under the Statistical Section in the H page
section and the Single Audit Section in the I page section of this report.
Government-Wide Financial Analysis
Monroe County Net Assets (in thousands)
Governmental
Activities
2005 2004
Business-type
Activities
2005 2004
Total Primary
Government
2005 2004
Current and Other
Assets
Capital Assets
Total Assets
$218,696
167,824
386,520
$208,761
157,916
366,677
$ 31,677
44.705
76,382
$ 29,754
41,419
71,173
$250,373
212,529
462,902
$238,515
199,335
437,850
(;-1
Current and Other
Liabilities
Long-Term
Liabilities
Governmental Business-type Total Primary
Activities Activities Government
2005 2004 2005 2004 2005 2004
28.486 28.457 5,764 5.464 34,250 33,921
26,225 27,880 4,384 4,900 30,609 32,780
54,711 56,337 10,148 10,364 64,859 66,701
Total Liabilities
Net Assets:
Invested in Capital
Assets, Net of
Related Debt
Restricted
Unrestricted
164,021
94,138
73,650
152,394
95,382
62,564
40,516
4,947
20,771
36,778
1,805
22,226
204,537
99,085
94,421
189,172
97,187
84,790
Total Net Assets
$331,809
$310,340
$ 66,234
$ 60,809
$ 398,043
$371,149
The overall financial position of Monroe County improved in both fiscal years 2005 and 2004. Changes
in net assets over time can be one of the best and most useful indicators of a government's financial
position. Monroe County's increase in net assets for the fiscal years ending 2005 and 2004 were
$26,894,091 and $17,560,759, respectively.
The largest portion of net assets for 2005 and 2004 is Monroe County's investment in capital assets
(e.g., land and depreciated buildings, infrastructure and equipment) less any outstanding debt related to
their acquisition. This category represents 51.3% and 51.0% of total primary government net assets for
fiscal years 2005 and 2004. Monroe County uses these capital assets to provide services to citizens;
consequently, these assets are not available for future spending. Although Monroe County's investment
in capital assets is reported net of related debt, it should be noted that the resources needed to repay
this debt must be provided from other sources, since the capital assets themselves cannot be used to
Iirl'Jirl"1tp the~A fiabilitiAS.
are resources subject to external restrictIon on how they may be used. rhe restrictions reported for
business-type activities are comprised of the landfill closure and post closure costs and the airport's
passenger facility charges. Restrictions reported for governmental activities are special purpose funds
which report the use of resources as designated by external entities.
The remaining component of net assets is unrestricted net assets. Unrestricted net assets may be
used to meet the County's ongoing obligations to citizens and creditors.
The 2005 change in current and other assets arose from increases in cash, investments, amounts due
from other governments and capital assets. The increase in cash is partially offset by an increase in
accounts payable. Monroe County began to use longer term investments to better its investment
earnings. Monroe County received additional hurricane grant revenue and accordingly had higher
grant receivables at the end of the year. The increase in capital assets is related to several large
construction projects including the judicial center, the purchase of property for a local hurricane shelter,
the purchase of land for a new public works center, and continuing infrastructure improvements to
airport and wastewater facilities.
Liabilities decreased as scheduled debt repayments were made. Accounts payable increased because
of a temporary timing difference attributable to operating disruptions caused by three hurricanes this
summer. The decrease of deposits in escrow represents the use of a grant match provided by a
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business entity for airport construction. The funds are drawn down by Monroe County as construction
is completed.
Comparison of Current Assets and Liabilities (in thousands)
A comparison of current assets as compared to current liabilities for both governmental and business-
type activities can be a good indication of Monroe County's ability to meet its current and existing
operational responsibilities. The ratios for the current and prior fiscal years are as follows:
Current Assets
Governmental
Activities
2005 2004
$ 211,518 $ 200,846
Business-type
Activities
2005 2004
$ 26,709 $ 29,356
Current Liabilities
$ 28,486 $ 28,457 $ 5,764 $ 5,464
Ratio of Current Assets to
Current Liabilities
7.42
7.06
4.63
5.37
The schedule above demonstrates that Monroe County has more than adequate cash flows.
Monroe County Changes In Net Assets (in thousands)
Governmental Business-type Total Primary
Activities Activities Government
2005 2004 2005 2004 2005 2004
Revenues:
Charges for
Services $ 24,274 $ 22,723 $ 20,528 $ 19,684 $ 44,802 $ 42,407
("In0 r.,ti n "f ~r-,,,t<::
,-,~,_d'.dt Vi Wi H.~
and Contributions 3,395 3,089 4,917 3,219 8,312 6,308
General
Revenues:
Property Taxes 65,214 60,113 65,214 60,113
Other Taxes 48,395 48,220 48,395 48,220
State Revenue
Sharing 3,296 3,200 3,296 3,200
Investment
Income 5,611 2,744 742 359 6,353 3,103
Miscellaneous 1,683 2,418 116 1/ 1,199 2,435
Total Revenues 187,550 176,136 31,979 26,792 219,529 202,928
C-5
Governmental Business-type Total Primary
Activities Activities Government
2005 2004 2005 2004 2005 2004
Expenses:
General
Government 32,120 27,563 32,120 27,563
Public Safety 87,224 85,533 87,224 85,533
Physical
Environment 7,228 4,937 7,228 4,937
Transportation 5,021 10,037 5,021 10,037
Economic
Environment 16,069 14,237 16,069 14,237
Human Services 7,742 7,346 7,742 7,346
Culture and
Recreation 4,359 4,116 4,359 4,116
Court Related 6,467 8,256 6,467 8,256
Interest on Long
-Term Debt 825 951 825 951
Solid Waste 14,238 13,608 14,238 13,608
Toll Bridge 890 935 890 935
Key West Airport 9,140 6,701 9,140 6,701
Marathon Airport 1,312 1,147 1,312 1,147
Total Expenses 167,055 162,976 25,580 22,391 192,635 185,367
Increase in Net
Assets
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Changes in Net
Assets 21 ,469 14,134 5,425 3,427 26,894 17,561
Net Assets,
Beginning 310,340 296,206 60,809 57,382 _3711 149 353,588
Net Assets,
Ending $ 331,809 $ 310,340 $ 66,234 $ 60,809 $ 398,043 $ 371,149
C-6
Governmental Activities
The graph be/ow and on the next page represents a comparison of program revenues to program
expenses for governmental activities in fiscal years 2005 and 2004. It is apparent from these graphs
that general revenues were required to cover expenses in each of the functions noted.
Monroe County, Florida
Governmental Activities (in Millions)
For the year ended September 30, 2005
,- Program Revenues 0 Program Expenses I
100
80
60
40
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The largest revenue sources for governmental activities in 2005 are property taxes in the amount of
$65,213,691 and all other taxes totaling $48,394,576. Total taxes of $113,608,267 amounted to 60.6%
of Monroe County's governmental activity revenues excluding transfers. The second largest revenue
SOIJrre is npprafinq f"/ranfs"lt 1!=i A% (1f /lnw'!rn01pf,f;:11 "",'t;\f,hr m' ''"'''''' 'r">C' ,",vr"'^!!r'-' 'c""r (""1"<-:
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This is 52.2% of the total expenses for governmental activities. The second largest function is general
government with a total of $32,119,524 or 19.2% of total expenses for governmental activities. The
general government expenses include the Tax Collector, Property Appraiser, and the Supervisor of
Elections.
The largest revenue sources for governmental activities in 2004 are property taxes in the amount of
$60,113,153 and all other taxes totaling $48,219,760. Total taxes of $108,332,913 amounted to 61.5%
of Monroe County's governmental activity revenues excluding transfers. The second largest revenue
source is operating grants at $33,629,200 or 19.1 % of governmental activity revenues excluding
transfers.
The 2004 graph identifies the largest expense function as public safety with a total of $85,533,238.
This is 52.5% of the total expenses for governmental activities. The second largest function is general
government with a total of $27,563,524 or 16.9% of total expenses for governmental activities. The
general government expenses include the Tax Collector, Property A.ppraiser, and the Supervisor of
Elections.
C-7
Monroe County, Florida
Governmental Activities (in Millions)
For the year ended September 30, 2004
I_ Program Revenues 0 Program Expenses I
100
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60 -
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Business- Type Activities
The purpose of proprietary funds is to recover the majority of costs incurred in providing a seNice
through user fees and charges for that seNice. Charges for seNices revenues in 2005 amount to
$20,527,905 or 64.2% of all revenue sources. Other revenue sources include operating grants, capital
grants, contributions, investment income, and miscellaneous. Total revenues excluding transfers from
other funds were in excess of expenses excluding transfers to other funds by $6,399,381.
The change in net assets in 2005 was $5,425,448. This represents an increase of $1,998,768 from the
prior year. Operating grants received during 2005 increased approximately $2.1 million. Other
nrer~t!ng revenuec; also increased. However, the increase in revenues was offset by an additional $3.1
Financial Analysis of Monroe County's Funds
Governmental Funds
As earlier mentioned in the Financial Highlights, Monroe County's governmental funds reported
combined fund balances of $175,797,458 at the end of the current fiscal year. This represents a 1.9%
increase from the prior year. Governmental funds' unreseNed fund balance totals were $166,807,124,
an increase of 3.5% from the prior year and 94.9% of the total fund balance. Fund balances are
reseNed $281,005 to meet current commitments (encumbrances) in the next fiscal year, $1,635,215 for
Monroe County Land Authority land and land rights acquisition, $6,754,563 for mortgage loans
leceivable, and $319,551 for payment of debt service The Monroe County Land Authority is a blended
component unIt of Monroe County and is reported as a non-major spedal revenue fund.
The General Fund is the chief operating fund of Monroe County and automatically, one of Monroe
County's major funds. At September 30, 2005, total fund balance in the general fund was $27,765,786.
Total revenues increased $4,377,403 or 13.5% from the previous year. Expenditures also increased
$6,186,544 or 9.2% Most of the expenditure increase is attributable to the increase in the public safety
function (9.9%) and offset by a decrease in court related expenditures (5.88%).
C-8
Other Maior Fund Information (in thousands)
Fine and Road and Governmental
Forfeiture Bridge Grants
2005 2004 2005 2004 2005 2004
Revenues and Other
Sources $ 39,774 $ 36,313 $ 5,820 $ 5,865 $ 6,051 $ 3,564
Expenses and Other 5,390 6,683 7,865 4,061
Uses 40,849 37,676
I ncrease/ (Decrease)
In Fund Balance $ (1,075) $ (1,363) $ 430 $ (818) $ (1,814) $ (497)
HIDTA One Cent Infrastructure Surtax
Grants Infrastructure Surtax 2005 Revenue Bonds
2005 2004 2005 2004 2005 2004
Revenues and Other
Sources $ 19,769 $ 24,244 $ 16,320 $ 17,267 $ 488 $ 308
Expenses and Other
Uses 19,769 24,244 16,443 12,377 450 2,074
Increase/(Decrease)
In Fund Balance $ $ $ (123) $ 4,890 $ 38 $ (1,766)
Fine and Forfeiture Special Revenue Fund Although ad valorem millage rates were slightly lowered,
tax revenues increased because of the increase in property values. Fine and forfeiture revenue
,h. i ,-I , -,L ,- -, - f ,-1-. - .',V, - ;" J:"" ",-:-h C't8tl't8S which redistrir!1tAd rertain of revenues. Expenditures
Road and Bridoe Special Revenue Fund Expenditures in 2005 decreased because of delays in the
progress of various projects due to staff turnover and three hurricane evacuations. Gas tax revenues
also declined due to hurricanes' disruption of normal business.
Governmental Grants Special Revenue Fund The receipt of grant funds related to hurricane assistance
caused the increase in intergovernmental revenue. The grants were used to fund an increase in public
safety and physical environment expenditures.
HIDTA Grants Special Revenue Fund This fund is used to account for reimbursement grants funded by
the U.S. Department of Justice to fight drug trafficking. The volume of revenues and expenditures has
decreased as programs established by the grantor have been completed.
One Cent Infrastructure Surtax Capital Projects Fund The citizens of Monroe County approved a one
cent sales surtax which is the main revenue source in this fund. The 2005 hurricanes caused the sales
tax revenues to decrease, because of mandatory evacuations and a related decline in the number of
tourists. Revenues also decreased because, in 2004, the Sheriff made a one time contribution from
forfeiture funding to the Stock Island wastewater system. Expenditures were reduced because of lower
debt service provided by this fund, the completion of a large project, and a three month disruption of
projects because of the 2005 hurricanes.
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Infrastructure Surtax 2005 Revenue Bonds Capital Proiects Fund In 2004, Monroe County issued
$21,455,000 in revenue bonds to be paid from one cent sales surtax revenues. Revenues in 2005
consist of investment earnings on unused bond proceeds. Expenditures decreased because of
turnover in the engineering department and three months of hurricane disruptions.
Proprietary Funds
Proprietary fund statements provide the same information as in the business-type activities column of
the government-wide statements, but in greater detail and on a fund basis for enterprise funds and
internal service funds.
The Municipal Service District-Waste Enterprise Fund maintains Monroe County's landfills and transfer
sites. Monroe County continues to outsource the waste haul-out services through a major contract.
The revenues are pledged to meet the debt service payment requirements on the Monroe County,
Florida Solid Waste Disposal System Refunding Revenue Note, Series 2002.
The Key West Airport Enterprise Fund receives numerous operating and capital grants. The major
source of match for these grants is funds received from the various airlines as passenger facility
charges. The increase in non-depreciable assets is indicative of the major capital improvements
funded by these capital grants and local match. Operating expenses increased due to grant funded
planning and studies.
Other factors concerning the finances of these two major funds have already been addressed in the
discussion of Monroe County's business-type activities.
The internal service funds include the Worker's Compensation Fund, Group Insurance Fund, Risk
Management Fund and the Fleet Management Fund. The self-insurance funds have been a major
focus in Monroe County's operations.
Management has taken aggressive action to improve operating results in the self-insurance funds. The
Group Insurance Fund has been the subject of great concern for a number of years because of
i--.-<r';I']lf\r ,-~(\.~ \ .+.c:: r' 'I~."'r' ~rc;' j-/-'I ,f 'f'-'''>(- ;' ';1 'h~
. "f." " " I:, J ." 'J j-'''''' . J:, Ii.: '_',i _co .;.J ,runt
$11,026,324 in fiscal year 2004 to $10,319,303 in fiscal year 2005, a decrease of 6.4%. Net Assets as
of 2005 are 608% of the net assets as of 2003.
Although insurance premiums have increased, the Risk Management Fund has had a favorable
estimate adjustment for claims incurred but not reported. The Worker's Compensation Fund asserted
and paid claims increased from $909,089 to $1,699,116, an increase of 87% because of an
unfavorable estimate of claims incurred but not reported.
Capital Assets
Monroe County's financial statements present c~pit~1 ~:sets in two categories: those assets subject to
depreciation, such as buildings, infrastructure, and equipment and those not subject to depreciation
such as land and construction in process.
Investment in capital assets for both governmental and business-type activities, net of related debt at
September 30, 2005, was $204,536,875. Investment in capital assets for governmental activities is
$164,020,737 and $40,516,138 is for business-type activities.
C-10
These capital assets include both assets purchased as well as donated. They also include
infrastructure assets, e.g., bike paths, roads, bridges, stormwater and wastewater sites, that were
completed in the last two fiscal years. These assets are recorded at historical cost. The infrastructure
assets acquired prior to the effective implementation date of GASB Statement No. 34 will be reported
next year. The amount of unreported infrastructure is not currently determinable.
Monroe County has several significant general government construction projects. A new courthouse
facility and a new Upper Keys government center are underway. Monroe County is constructing central
sewer systems to replace the existing method of wastewater disposal and improve Monroe County's
fragile environment. There are also several roadway improvement projects, which will provide better
road drainage, create bike paths, and upgrade safety measures. Monroe County has received
approximately $815,000 in land donated by citizens as part of the building permit process. Monroe
County further increased its investment in real estate by purchasing land in the lower keys for additional
government facilities and a property in the lower keys for a hurricane shelter.
Airport runways, hangars and related facilities in the enterprise funds continue to undergo
improvements. The Card Sound Bridge is also undergoing a major renovation project.
Further details are available in note 7 to the financial statements pages F-16 through F-17.
long-Term Debt
At September 30,2005, Monroe County had long-term debt in the amount of $34,041,808. This debt is
mainly comprised of revenue bonds and notes secured by pledges of revenues. Revenue secured debt
for governmental activities is $21,596,303 and $3,271,546 is for business-type activities. Monroe
County has no general obligation bonds.
Moody's Investors Service, Standard and Poor's Ratings Services and Fitch Ratings assigned
municipal bond ratings of "Aaa" and "AAA" respectively, to the above mentioned bond based upon the
municipal bond insurance policy securing such bonds issued by MBIA Insurance Corporation.
C'" f I r-f-~' ,- .....-1 J- ~" . f ~-, _
~ ,- f . f-j' r f,_
, r 17 fhrCl1c;h F_0(l
Budgetary Highlights
The category changes in the General Fund's final budget are summarized below:
The total final general fund revenue budget increased by $1,108,392 or 4.2% from the original budget.
The largest increase was in intergovernmental revenues. This was due to the reallocation of the sales
tax distribution between the General Fund and the Unincorporated Planning, Building, and Zoning
Fund.
The total general fund expenditure budget increased by $2,923,610 or 3.8% from the original budget.
The largest increase of $1,604,664 was in human services which is related to the social services
transportation cost center. This cost center was previously funded by gas taxes in the Road and Bridge
Fund. It is now funded by ad valorem taxes in the general fund. The second largest governmental
budget increase was general government in the amount of $787,261. Most of the increase in general
government was in the public works facilities maintenance cost center in the amount of $409,384.
Additional funds were needed to maintain the buildings and grounds after three hurricanes.
C-11
Economic Factors and Next Year's Budgets and Rates
Monroe County's officials considered many factors when adopting the fiscal year 2005 budget.
Included among these factors were the rise in property values, the recovery of various sales tax and
other revenues impacted by the tourist economy and the loss of court related revenues due to changes
in Florida Statutes.
Also considered were the constantly escalating costs of health insurance, increases in insurance
premiums for all types of coverage, the implementation of wastewater treatment programs, affordable
housing initiatives, the assumption of certain court related costs by the State and the purchase and
maintenance of expanded park and recreational facilities.
Ad valorem taxes based on property values comprise approximately 73% of budgeted tax revenues.
The Property Appraiser certified a county-wide property value of roughly $17.3 billion for fiscal year
2005. For fiscal year 2006, the county-wide property value has been certified at approximately $21.7
billion, an increase of 25.4%.
Charges for services paid to Constitutional Officers have increased to cover the cost of those
operations, largely attributable to an increase in personnel costs. Other charges for services have
increased because the charges are based on property values and tourist related activities, both of
which have increased. However, for the tenth year in a row it was unnecessary to increase the solid
waste residential rates because of previous successful negotiations with the contractor providing waste
transportation services.
Requests for Information
This financial report is designed to provide a general overview of Monroe County's finances for all those
with an interest in its finances. Questions concerning any of the information provided in this report or
requests for additional information should be addressed to the Finance Director, Clerk of the Circuit
Court, 500 Whitehead Street, Key West, Florida 33040.
C-12
BASIC FINANCIAL STATEMENTS
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS
SEPTEMBER 30, 2005
Primary Government
Governmental Business-Type
Activities Activities Total
Component
Unit
Monroe County
Hsg Fin Auth
ASSETS
Current Assets:
Cash and Cash Equivalents $ 152,104,372 $22,804,137 $ 174,908,509 $ 54,351
Investments 46,534,700 46,534,700
Accounts Receivable, Net 568,090 728,864 1,296,954
Internal Balances 656,957 (656,957)
Due from Other Governmental Units 11,258,128 3,832,687 15,090,815
Interest Receivable 395,500 395,500
Inventory 710 710
Total Current Assets 211,518,457 26,708,731 238,227,188 54,351
Noncurrent Assets:
Mortgage/ Notes Receivable 11,163,922 11,163,922
Allowance for Mortgagel Notes Receivable (4,409,359) (4,409,359)
Deferred Charges 423,128 20,958 444,086
Restricted Cash and Cash Equivalents 4,947,102 4,947,102
! :lnci :,,!(~ ""tl-c" 1'.1,",(' -J~r",,,('hh'p ^,<:<optc; 6~ 7~R 1)10 1111Q,43? 7r::, PS.Q42
~--'.->-- -~-~ ~- ~,_. - -
Total Noncurrent Assets 175,001,521 49,673,014 224.674,535
Total Assets 386,519,978 76,381,745 462,901,723 54,351
LIABILITIES
Current Liabilities:
Accounts Payable 12,301,102 3,062,406 15,363,508
Retainage Payable 792,068 413,355 1,205,423
Accrued Wages and Benefits Payable 2,830,955 64,985 2,895,940
Claims and Judgements Payable 8329,650 129 632 11,459,282
Due to Other Governmental Units 2,508,491 1,339,783 3,848,274 695
Accrued Camp. Absences Payable 587,285 8,134 595,419
Note Payable 6,485 6,485
(Continued)
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS - CONTINUED
SEPTEMBER 30, 2005
Component
Primary Government Unit
Governmental Business-Type Monroe County
Activities Activities Total Hsg Fin Auth
Other Current Liabilities 24,689 4,817 29,506
Deposits in Escrow 65,974 215,701 281,675
Unearned Revenue 327,146 293 327,439
Accrued Interest Payable 347,825 57,925 405,750
Capital Leases Payable 630,827 50,000 680,827
Revenue Notes Payable 563,078 416,935 980,013
Revenue Bonds Payable 1,170,000 1,170,000
Total Current Liabilities 28,485,575 5,763,966 34,249,541 695
Noncurrent Liabilities:
Landfill Closure & Post Closure Costs 368,240 368,240
Note Payable 12,969 12,969
Accrued Compo Absences Payable 5,533,151 293,432 5,826,583
Capital Leases Payable 835,620 867,270 1,702,890
Revenue Notes Payable 1,808,771 2,854,611 4,663,382
Revenue Bonds Payable 18,035,000 18,035,000
Total Noncurrent Liabilities 26,225,511 4,383,553 30,609,064
Total Liabilities 5i,711,086 10, 147,51~ 64.858,60~ .. 695
. ~,. ~-,--
I
-,
Invested in Capital Assets, Net of
Related Debt 164,020,737 40,516,138 204,536,875
Restricted
Debt Service 319,551 319,551
Capital Projects 39,563,252 39,563,252
Special Purposes 54,255,545 4,947,102 59,202,647
Unrestricted 73,649,807 20,770,986 94,420,793 53,656
Total Net Assets ~t~~!&Q~,892 $ 66,234,226 $ 398.043,118 $ 53,656
Functions/Programs
Primary government:
Governmental activities:
General Government
Public Safety
Physical Environment
Transportation
Economic Environment
Human Services
Culture and Recreation
Court Related
Interest on Long Term Debt
Total governmental activities
Business-type activities:
Solid Waste
Toll Bridge
Key West Airport
Marathon Airport
Total business-type activities
Total primary government
Component Unit:
Monroe Cnty Hsg Fin Auth
MONROE COUNTY, FLORIDA
STATEMENT OF ACTIVITIES
FOR rHE YEAR ENDED SEPTEMBER 30, 2005
Expenses
Charges for
Services
Program Revenues
Operating
Grants and
Contributions
Capital
Grants and
Contributions
$ 32,119,524 $ 8,407,825 $ 65,621 $
87,223,777 7,668,663 25,515,110
7,227,978 938,665 976,113
5,020,993 233,111 502,573
16.069,418 599,168 374,677
7,741,927 483,286 1,677,648
4,359,252 190,869 139,724
6,466,744 5,752,730 430,267
825,487
167,055,100 24,274,317 29,681,733
3,150,766
115,852
128,289
3,394,907
14,237,871 14,366,857 241,642
889,608 1,221,864
9,139,963 4,270,587 5,146,863 4,663,264
1,312,221 668,597 287,619 253,365
25,579,663 20,527,905 5,676,124 4,916,629
$ 192,634,763 $ 44,802,222 $ 35,357,857 $ 8,311,536
$ 4,120 $ $ $
-...),
Ad Valorem Taxes
Tourist Impact Tax
Gas Tax
1/2 Cent Sales Tax
One Cent Infrastructure Tax
Tourist Development Tax
Other Taxes
St Shar Rev Not Rest to Spcf Purpose
Investment Income
Miscellaneous
Transfers
fotal General Revenues 811d risfs
Change in Net Assets
Total Net Assets-Beginning
Total Net Assets-Ending
The notes to the financial statements are an integral part of this statement.
Net (Expense) Revenue and Changes In Net Assets
Primary Government
Governmental Business-type
Activities Activities Total
Component
Unit
Monroe County
Hsg Fin Auth
$ (20,495.312) $ $ (20,495.312) $
(53,924,152) (53.924,152)
(5.313,200) (5,313,200)
(4.157,020) (4,157.020)
(15,095.573) (15,095.573)
(5,580.993) (5.580.993)
(4,028,659) (4,028.659)
(283,747) (283,747)
(825,487) (825,487)
( 109,704,143) (109,704,143)
370,628 370,628
332,256 332,256
4,940,751 4.940,751
(102,640) (102,640)
5.540,995 5,540,995
(109,704,143) 5,540,995 (104,163,148)
(4,120)
65,213,691 65,213,691
2,319,138 2.319.138
5,565,189 5,565,189
8,163,088 8.163,088
14,875,923 14,875,923
13,924.863 13,924,863
3,546.375 3,546,375
3,296,240 3,296,240
5,611,225 742,461 6,353,686 313
7,683,121 115,925 7,799,046
973,933 (973,933)
131,172,786 (115.547) 131,U57,239 313
21,468,643 5,425,448 26,894.091 (3.807)
310,340,249 60,808,778 371,149,027 57,463
331,808,892 $ 66,234,226 $ 398,043,118 $ 53,656
MONROE COUNTY, FLORIDA
BALANCE SHEET
GOVERNMENTAL FUNDS
SEPTEMBER 30, 2005
Fine & Road & Governmental
General Forfeiture Bridge Grants
Assets
Cash and Cash Equivalents $ 10,253,480 $ 7,330,126 $ 9,689,422 $ 2,586,833
Investments 15,565,396
Accounts Receivable, Net 81,767 500 251
Due from Other Funds 6,994,188 1,667 20,205 492,939
Due from Other Governmental Units 515,053 1,026,756 660,391 3,208,595
Mortgages/Notes Receivable 32,540
Allowance for Mortgages/Notes Receivable (32,540)
Interest Receivable 105,405
Inventory 710
Total Assets $ 33,515,999 $ 8,358,549 $10,370,518 $ 6,288,618
Liabilities and Fund Balances
Liabilities:
Accounts Payable $ 2,028,462 $ 142,757 $ 981,910 $ 2,907,966
Retainage Payable 9,101 75,509
Accrued Wages and Benefits Payable 1,964,349 13,722 28,134 645,173
Due to Other Funds 324,334 637,265 172,292
Due to Other Governmental Units 1,223,057 34,995 172,290 474,640
Other Current Liabilities 17,397 157
Deposits in Escrow 65,674 300
Deferred Revenues 117,839 1,224,307
^,ccrl i'"'rl Intpr"'st P::lv8ble
"
.'
Fund Balances:
Reserved for:
Encumbrances 520 226 1,842 41,185
land Acquisition
Mortgage loans
Debt Service
Unreserved, Designated for Spec Rev Fund
Unreserved, Undesignated 27,765,266 8,166,849 8,548,777 747,389
Unreserved, report in nonmajor:
Special Revenue Funds
Capital Project Funds
Total Fund Balances 27,765,786 8,167,075 8,550,')';) 788,574
Total Liabilities and Fund Balances $ 33,515,999 $ 8,358,549 $10,370,518 $ 6,288,618
The notes to the financial statements are an integral part of these statements.
Infrastructure
One Cent Sales Surtax Nonmajor Total
HIDTA Infrastructure Revenue Bonds, Governmental Governmental
Grants Surtax Series 2003 Funds Funds
$ 79,857 $ 14,583,925 $ 13,686,526 $ 71,341,582 $ 129,551,751
25,396,173 5,573,131 46,534,700
466,851 549,369
27,099 2,451 358,716 7,897,265
1,842,412 1,170,595 2,414,544 10,838,346
914,285 10,217,097 11,163,922
(914,285) (3,462,534 ) (4,409,359)
157,631 80,908 51,556 395,500
710
$ 1,949,368 $ 41,310,775 $ 19,340,565 $ 81,387,812 $ 202,522,204
$ 1,773,339 $ 755,829 $ 174,617 $ 3,223,046 $ 11,987,926
670,178 3,652 33,628 792,068
159,418 11,375 2,529 272,529 3,097,229
5,849 181,426 2,000 5,153,838 6,477,004
10,762 114,370 442,657 2,472,771
17,554
65,974
157,409 1,499,555
314.665 314,665
212,737 24,495 281,005
1,635,215 1,635,215
6,754,563 6,754,563
319,551 319,551
421,113 421,113
39,364,860 19,133,272 103,726,413
62,572,053 62,572,053
87,545 87,545
39,577,597 ___.~_J 9,_~~7, 76~_.n_ 71,790,040 175,797,458
1,949,368 $ 41,310,775 $ 19,340,565 $ 81,387,812 $ 202,522,204
MON ROE COUNTY, FLORIDA
RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS TO
STATEMENT OF NET ASSETS
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Amounts reported for governmental activities in the Statement of Net Assets are different because:
Ending fund balance - total govemmental funds
$ 175,797,458
Capital assets used in governmel1tal activities are not financial resources and,
therefore, are not reported in the governmental funds, net of accumulated
depreciation of $58,647,014.
166,451,236
Deferred charges, bond/note isslIance costs, used in governmental activities
are amortized over the life of the debt and are not financial resources.
Therefore, they are not reported ill the governmental funds.
Unearned revenues are not reported in the governmental funds as they are not
current financial resources. They are reported as a reduction of deferred
revenues in the Statement of Net Assets.
423,128
1,172,409
Long-term liabilities are not due and payable in the current period and,
therefore, are not reported in the governmental funds.
Note Payable
Revenue Notes Payable
Revenue Bonds Payable
Capital Leases PGlyable
~ '- l' . I ",
$ (19,454)
(2,371,849)
(19,205,000)
(1,466,447)
lul.di
\L.u,d 11,'+/ l:))
The Assets and Liabilities of the I nternal Service Funds (funds are used to
charge the costs of insurance and fleet maintenance activities to individual
funds) are not reported in the Governmental Funds.
Net Assets of governmental activiti as
16,776,139
$ 331,808,892
The notes to the finan cial statements are an integral part of this statement.
E-3
THIS PAGE INTENTIONAllY lEFT BLANK
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Fine & Road & Governmental
General Forfeiture Bridge Grants
Revenues:
Taxes $ 18,498,696 $ 36,768,025 $ 1,628,081 $
Licenses and Permits 359,545
Intergovernmental 8,167,592 3,829,566 5,127,975
Charges for Services 3,925,290 2,237,760 33,361 178,600
Fines and Forfeitures 1,990 369,290
Investment Income 766,952 381,728 232,742 86,487
Miscellaneous 5,156,184 15,384 75,499 93,915
Total Revenues 36,876,249 39,772,187 5,799,249 5,486,977
Expenditures:
Current:
General Government 22,837,705 399,600
Public Safety 38,846,810 6,529,319 3,189,010
Physical Environment 473,915 1,662,874
Transportation 46,398 4,754,628 969,047
Economic Environment 577,522
Human Services 5,805,555 74,679 1,682,513
Culture and Recreation 2,578,715 139.724
Court Related 2,423,300 60,461 49,673
Capital Projects
Debt Service 224,455
Total Exoenditures 73814,37') 7 064 0S9 4 7~;f r"8 7 p'l"l p" 1
\_/;td,\'JIIJClj L-...'P~J1UllUlt.:~ tJb,;:i-:lb,I..::6) oJ"::, I U/j, I..:::/j 1 ,U44,b~ 1 (~,205,864)
Other Financing Sources/(Uses):
Transfers from Other Funds 44,629,704 1,667 20,205 564,256
Transfers to Other Funds (187,294) (33,784,590) (635,257) (172.204)
Capital lease Acquisition 233,493
Total Other Financing Sources/(Uses) 44,675,903 (33,782,923 ) (615,052) 392,052
~et Change in Fund Balances 7,737,777 (1,074,795) 429,569 (1,813,812)
~und Balances-October 1 20,028,009 9,241,870 8,121,050 2,602,386
und Balances*September 30 $ 27,765.786 $ 8,161,015 $ 8,550.619 $ 788.574
The notes to the financial statements are an integral part of these statements.
Infrastructure
One Cent Sales Surtax Nonmajor Total
HIDT A Infrastructure Revenue Bonds, Governmental Governmental
Grants Surtax Series 2003 Funds Funds
$ - $ 14,875,923 $ - $ 29,134,639 $ 100,905,364
2,475,613 2,835,158
19,648,019 11,235,073 48.008,225
315,072 9,561,977 16,252,060
1,870,804 2,242,084
1,128,744 487,560 2,022,400 5,106,613
98,115 100 1,781,159 7,220,356
19,746,134 16,319,839 487,560 58,081,665 182,569,860
11,311,803 34,549,108
19,668,950 16,359,368 84,593,457
1,811,934 3,948,723
5,770,073
15,535,006 16,112,528
408,4 77 7,971,224
1,508,701 4,227,140
3,825,456 6,358,890
14,150,192 449,721 36,608 14,636,521
-100,179 2,743,427 3,068,061
1 q trq 1 ')q 14 1:":() '1')') ;f11i 7')1 r:-~ i i(1 70,; '11 ~~') 725
(22,995) 2,169,647 37,839 4,540,885 1,334,135
451 2,269,478 47,485,761
(2,292,788) (8,995,667) (46,067,800)
22,995 318,750 575,238
22,995 (2,292.337) (6,407,439) 1,993,199
(122,690) 37,839 (1,866,554) 3,327,334
39,700,287 19,119,928 73,656,594 172,470,124
- $ 39,577,597 $ 19,157.767 $ 71,790,040 $ 175.797 .458
MONROE COUNTY, FLORIDA
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Amounts reported for governmental activities in the Statement of Activities are different because:
Net change in fund balances - total governmental funds $ 3,327,334
Governmental funds report capital outlays as expenditures. However, in the
Statement of Activities the cost of those assets is allocated over their estimated
useful lives and reported as depreciation expense. This is the amount by which
capital outlays of $23,666,823 exceeded depreciation of $8,251 ,307 in the current
period.
15,415,516
Governmental funds do not report donated capital assets as they do not provide
current financial resources. Governmental activities report donated assets at the
fair market value.
Governmental funds only report the disposal of assets to the extent proceeds are
received from the sale. In the Statement of Activities, grants and aid (transfers of
property to other governmental agencies) and any losses generated were
reported as expenses.
Payment of long-term debt is reported as an expenditure on the governmental
funds as current financial resources are used, but a reduction of long-term
liabilities in the Statement of Net Assets.
816,796
(6,254,308)
3,653,484
Issuance of long-term debt provides current financial resources to governmental
funds. However, in the Statement of Net Assets it is reported as a long-term
n",! :n'" rt:;7r::, ?1R)
and are not reported in governmental funds as current financial resources are not
used. 18,717
Governmental funds report the effect of issuance costs, premiums, discounts, and
similar items when debt is first issued; whereas, these amounts are deferred and
3mortized in the Statement of Activities, In addition, interest and other accruals
10t using current financial resources is reported as governmental activities. The
3mount is the net effect of these transactions. (36,350)
~evenues that do not provide current financial resources are not reported on
Jovernmental funds. However, revenues that are earned in the current period are
eported in the Statement of Activities. 1,172,409
~et revenues of internal service funds (funds used to charge the costs of certain
Ictivities to individual funds) are reported with governmental activities. 3,930,283
;hange in net assets of governmental activities $ 21,468,643
_I ____.J. _r..lL___ _J.._J.._____....._
MONROE COUNTY, FLORIDA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES. BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 18,327,800 $ 18,327,800 $ 18,498,696 $ 170,896
Licenses and Permits 250,000 250,000 359,545 109,545
Intergovernmental 5,310,066 6,687,219 8,167,592 1,480,373
Charges for Services 1 ,751 ,195 1,342,829 3,925,290 2,582,461
Fines and Forfeitures 11,000 11,000 1,990 (9,010)
Investment Income 414,998 414,998 766,952 351,954
Miscellaneous 212,000 351,605 5,156,184 4,804,579
Total Revenues 26,277,059 27,385,451 36,876,249 9,490,798
EXPENDITURES:
Current:
General Government:
Board of County Commissoners 1,504,701 1,504,701 1,484,811 19,890
County Administrator 505,308 717,208 689,152 28,056
Public Works Management 157,974 157,974 155,277 2.697
Public Safety Management 96,760 96,760 90,442 6,318
Community Services Management 204,538 204,538 184,303 20,235
CountyA.ttorney 1217.623 1 217623 1,053,517 164,106
~-;
j _- \..... I - " i" .......J 1 ,__...::.J It'':' j I ) ''-' ...)4-. 1,008,/42 j 08,850
Personnel 373,888 377,032 377,032
Vehicle Replacement 217,550 141,722 141,722
Public Works Facilities Maintenance 5,538,974 5,948,358 5,750,429 197,929
ADA Compliance 185,000 185,000 30,209 154,791
Value Adjustment Board 15,000 17,000 14,998 2,002
Community Services-Marine Projects 123,924 123,924 117,783 6,141
Promotional Advertising 5,000 5,000 2,379 2,621
Tax Increment Payment 150,000 179,394 179,394
Clerk to BOCC-Financial Package 20,000 20,000 6,446 13,554
Clerk Recording 511,576 511,576 462,096 49,480
Clerk information Systems 665,111 ba5,111 489,440 175,671
Clerk Finance 1,317,629 1,317,629 1,286.641 30,988
Internal Audit 218,470 218,470 146,259 72.211
Tourist Audit Tax 184,108 184.108 138,990 45,118
Noncourt Administration 117,861 117,861 98,842 19,019
Noncourt Records Mangement 125,964 125,964 109,162 16,802
(r.nntin"orH
Thp. nntpc:: tn tho fin.-,n",;",/ _._,_.u _ .
MONROE COUNTY, FLORIDA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES. BUDGET AND ACTUAL. CONTINUED
FOR THE 'YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Tax Collector 3,339,837 3,374,494 3,064,056 310,438
Property Appraiser 3,836,781 3,838,224 3,536,264 301,960
Supervisor of Elections 973,666 973,666 973,267 399
Insurances-Supervisor of Elections 135,058 135,058 122,626 12,432
GASB 34 Implementation 30,000 30,000 30,000
Gov't Enterprise Management System 15,000 35,000 20,450 14,550
Sterling Award Program 63,000 2,370 60,630
Total General Government 24,130,035 24,917,296 22,837,705 2,079,591
Public Safety:
Hurricane 7,099 18,785 18,785
Communications 421,715 457,354 367,579 89,775
Emergency Management 258,238 258,238 245,036 13,202
Marathon Emer Operations Cente r 48,479 48,479 44,982 3,497
Medical Examiner 552,671 573,329 570,298 3,031
American Red Cross lower Keys 27,000 27,000 27,000
Sheriff 39,234,686 39,160,601 37,472,110 1,688,491
Fire Ar8dp-mv 15:1 805 116,604 101,020 35,~8!..
Physical Environment:
Extension Service 255,619 255,619 250,557 5,062
land Steward 88,982 88,982 265 88,717
Hazardous Waste 229,353 229,353 223,093 6,260
Total Physical Environment 573,954 573,954 473,915 100,039
Transportation:
County Engineer 98,524 98,524 46,398 52,126
Economic Environment:
Lteracy Vulunteers of Atlletica 6,600 6,500 6,500
Veteran's Affairs 5,429 5,429
Veteran's Affairs 419,266 425,982 425,982
Veteran's Affairs Transportation 142,171 139,611 2,560
Total Economic Environment 425,766 580,082 577,522 2,560
(Continued)
T'-_ __~_... .,... .ho fin""nl'hl c:t""tpmp.nt~ Are an inteoral part of these statements.
MONROE COUNTY, FLORIDA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Human Services:
Health Care Respite Act 90,000 90,000 90,000
Hospice of the Florida Keys 45,000 45,000 45,000
Public Works Animal Shelter 820,208 833,176 831 ,453 1,723
Bayshore Manor 587,469 593,943 552,928 41,015
Middle Keys Guidance Clinic 206,752
Middle Keys Guidance Clinic 360,000 566,752 566,752
Middle Keys Guidance Clinic 119,717 101,994 17,723
Guidance Clinic Transportation 42,351 42,351
Care Center for Mental Health 310,000 310,000 310,000
Monroe Cnty Assoc. for Retarded Citizens 65,000 65,000 65,000
Heron/ Peacock 50,000 50,000 50,000
Older Americans Volunteer Program 4,000 4,000 561 3,439
legal Aid 23,628 23,628 23,628
Welfare Administration 788,435 788,435 742,099 46,336
Welfare Services 863,657 863,657 631,980 231,677
Caring Friends for Seniors 10,000 10,000 10,000
' Big Brothers\ Big Sisters 23,000 23,000 23,000
F'orida Kevs Children's Shelter ~!i,O()O Q5.nno 95.000
_l..J. .. ,.,,: '.) "-"~)"'.I>.I\J L0,''':'v;1 L,lJ1
MCEF/ Monroe Youth Challenge 22,000 22,000 21,996 4
Helpline 17,000 17,000 17,000
Domestic Abuse Shelter 35,000 35,000 35,000
Florida Keys Outreach Coalition 25,000 25,000 25,000
Healthy Kids Program 39,734 39,734 36,423 3,311
Habitat for Humanity 25,000 25,000 3,754 21,246
Habitat for Humanity Upper Keys 5,000 5,000 5,000
Samuel's House 40,000 40,000 40,000
Youth Summer Rec 40,000 40,000
Womankind 28,000 28,000 28,000
Rural Health NetwOfk 232,000 232,000 232,000
Social Service Transportation 1,133,154 1,086,395 46,759
Oept of Health, ACHA 250,000 250,000
Healthy Kids Outreach 38,000 38,000 38,000
Just for Kids 10,000 10,000 10,000
T....._ __""__ J,_ LL_ ~__ _ . I . .
(Continued)
MONROE COUNTY, FLORIDA
GENERAL FUND
STATEMENT OF R.EVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES. BUDGET AND ACTUAL. CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Fountains of Living 5,000 5,000 5,000
FI Keys Area Hlth Educ Ct 5,000 5,000 5,000
Total Human Services 4,994,883 6,599,547 5,805,555 793,992
Culture and Recreation:
Heart of the Keys Recreation 30,000 30,000 30,000
Big Pine Athletic Association 45,000 45,000 45,000
Boys and Girls Club 32,000 32,000 32,000
Upper Keys YMCA 13,500 13,500 13,500
Higgs Beach Maintenance 88,091 88,091 65,386 22,705
lower Keys AARP 5,000 5,000 4,699 301
Middle Keys AARP 5,000 5,000 4,429 571
Big Pine Key AARP 5,000 5,000 4,168 832
Fine Arts Council 72,500 72,500 72,500
Historic Keys Foundation 30,000 30,000 30,000
FI Keys Wild Brd Rehab Ct 14,000 14,000 14,000
BP & lwr Keys Wild Brd Ct 14,000 14,000 14,000
Library Admin Support 498,980 482,150 473,905 8,245
;,-' 0?8
library Marathon 3~3,l:lLl6 J~4,bOb J I L,.jO~ 12,297
Library Marathon Donations 5,000 17,506 7,209 10,297
Library Islamorada 277,534 278,384 246,940 31,444
Library Is/amorada Donations 2,000 3,186 125 3,061
Library Key largo 358,771 359,621 334,579 25,042
Library Key largo Donations 8,000 18,511 4,490 14,021
Library Big Pine Key 228,946 229,796 225,234 4,562
Library Big Pine Key Donations 6,500 24,237 10,950 13,287
Total Culture and Recreation 2,786,382 2,913,406 2,578,715 334,691
Court Related:
law Library 73,041 73,041 66,265 6,776
Guardian Ad Litem 138,866 138,866 123,039 15,827
State Attorney 272,446 272,446 191,705 80,741
Public Defender 411,982 472,592 457,286 15,306
Court Administration 7,991 7,991 6,988 1,003
Court Admin-Judicial Support 152,352 152,352 136,403 15,949
Court Admin-Staff Attorney 5,418 5,418 4,931 487
11_ _ ~._ _ _ .~_I _i_.l.._~_ __i_ ___ _ _ ~_~1-__ _ ~. __ _ _-'- _ ~ .l L (r.ontinlJed)
MONROE COUNTY, FLORIDA
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES. BUDGET AND ACTUAL. CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Court Admin-Article V Resid/Conting 87,500 87,500 86,762 738
Court Admin-Circuit Ct Reporter Svcs 13,718 13,718 7,374 6,344
Court Admin-Circuit Drug Court 451,526 446,033 417,784 28,249
Court Admin-Pretrial Release 499,854 499,854 490,504 9,350
Court Admin-Family Ct Case Mgmt 118,608 118,608 115,902 2,706
Ct. Admin-Other Circuit Court Juvenile 74,421 74,421 71,738 2,683
Court Admin-Information Systems 262,050 262,050 246,619 15,431
Total Court Related 2,569,773 2,624,890 2,423,300 201,590
Debt Service:
Principal 181,971 187,895 (5,924 )
Interest 36,560 36,560
Total Debt Service 218,531 224,455 (5,924 )
Total Expenditures 76,283,010 79,206,620 73,814,375 5,392,245
Excess/Deficiency of Revenues
Over/(Under) Expenditures (50,005,951 ) (518?1.! 169) (3(3,938,126) .~ 4,88}, Q~~_
Reserve for Contingencies (2,543,570) (737,915) 737,915
Transfers from Other Funds 43,948,145 43,948,145 44,629,704 681,559
Transfers to Other Funds (223,937) (187,294) 36,643
Capital lease Proceeds 233,500 233,493 (7)
Total Other Financing Sources/(Uses) 41,404,575 43,219,793 44,675,903 1,456,110
Net Change in Fund Balances (8,601,376) (8,601,376) 7,737,777 16,339,153
Fund Balances, October 1 20,028,009 20,028,009 20,028,009
Fund Safances, September 30 $ 11,426,633 $ 11,426,633 $ '"'7 71"'5 7"'6 $ 1G,339,153
L ,/U ,If';
The notes tn thA fin:::m"i!:ll C'bt"'.....~...t_ ___ __ :_L _
MONROE COUNTY, FLORIDA
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES. BUDGET AND ACTUAL
FOR TtiE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 38,247,194 $ 38,247,194 $ 36,768,025 $ (1,479,169)
Intergovernmental 30,000 30,000 (30,000)
Charges for Services 1,400,000 3,742,363 2,237,760 (1,504,603)
Fines and Forfeitures 80,900 369,290 288,390
Investment Income 200,000 482,949 381,728 (101,221 )
Miscellaneous 1,000 456,301 15,384 (440,917)
Total Revenues 39,878,194 43,039,707 39,772,187 (3,267,520)
EXPENDITURES:
Current:
General Government:
Tax Increment Payment 300,000 399,600 399,600
Vehicle Replacement 33,394 33,394 33,394
Total General Government 333,394 432,994 399,600 33,394
Public Safety:
Sheriffs Group Insurance 5,219,974 5,219,974 4,668,221 551,753
Bond Refunds 50,000 50,000 33,461 16,539
r- r ^, r" ," .,. ~ ; ,. v'-' )"
I .JLL,,-, 'c. '-'ll\~ ,-,0(i\.;,;;,-,l~ltl' t .JLdtL.!'"j6 ltv';;v.")~V l.v"'..J,~'4U I, ,/ v, i 1.14 I d4, /4~
Keys to Recovery Program 86,287 86,287 86,287
Teen Court 58,609 58,609 58,609
Juvenile Detention Cost Share 63,000 60,620 2,380
Total Public Safety 7,250,067 7,343,342 6,529,319 814,023
Human Services:
Residential Substance Abuse 97,500 74,679 22,821
Court Related:
Sheriff Extradition 76,000 76,000 60,461 15,539
Total Expenditures 7,659,461 7949,836 7,064,059 885,777
Excess/Deficiency of Revenues
Over/(Under) Expenditures 32,218,733 35,089,871 32,708,128 (2,381,743J
Th" ..."toe.- tl"\ thQ fin!:lnri:<1 c::btpmpnt.;: ::lrp. rln intearal Dart of thp.sp. strltp.mp.nt.;: (Continued)
MONROE COUNTY, FLORIDA
FINE AND FORFEITURE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sources/(Uses):
Reserve for Contingencies (1,017,715) (699,109) 699,109
Transfers from Other Funds 549 1,667 1,118
Transfers to Other Funds (33,553,725) (33,633,034) (33,784,590) (151,556)
Total Other Financing Sources/(Uses) (34,571,440) (34,331,594) (33,782,923) 548,671
Net Change in Fund Balances (2,352,707) 758,277 (1,074,795) (1,833,072)
Fund Balances, October 1 9,241,870 9,241,870 9,241,870
Fund Balances, September 30 $ 6,889,163 $10,000,147 $ 8,167,075 $ (1,833,072)
The notes to the financial ~t::ltp.mp.nt~ ;:lrj:> ~n infof'lr""l ,..,......+ ~t n..__ _ .. .
MONROE COUNTY, FLORIDA
ROAD AND BRIDGE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Taxes $ 1,275,000 $ 1,275,000 $ 1,628,081 $ 353,081
Intergovernmental 3,350,000 3,350,000 3,829,566 479,566
Charges for Services 1 7,000 17,000 33,361 16,301
Investment Income 120,000 120,000 232,742 112,742
Miscellaneous 32,000 32,000 75,499 43,499
Total Revenues 4,794,000 4,794,000 5,799,249 1,005,249
Expenditures:
Current:
General Government:
Vehicle Replacement 72,269 72,269 72,269
Transportation:
Road Department 2,848,775 3,071,866 2,408,041 663,825
County Engineer Road and Bridge 843,466 843,466 584,040 259,426
Street Lighting 198,034 198,034 187,336 10,698
local Option Gas Tax Projects 395,000 395,000 241,976 153,024
80% Gas Tax 2,200,000 2,278,966 3::37,239 1,941,727
" .c " .., 1
l~ialllur deJd hudU3 003, i::'~ ;JUJ,I ;;j~ jUJ, 188
Total Transportation 7,338,474 8,596,931 4,754,628 3,842,303
Economic Environment:
Veterans Affairs Transportation 139,760
Human Services:
Middle Keys Guidance Clinic 119,717
Guidance Clinic Transportation 42,351
Social Services Transportation 1,133,154
Total Human Services 1,295,222
T utal Expenditures 8,845,725 8,669,200 4,754,028 3,914,572
Excess/Deficiency of Revenues
Over/(Under) Expenditures (4,051,725) (3.875,200) 1,044,621 4,919,821
. - - >- >L._ e:___^:_1 -~"~,.......""ntC' "'''0 ",n intonr~J n~rt nf thoco ct",ton.,ontc (Continued)
MONROE COUNTY, FLORIDA
ROAD AND BRIDGE SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES. BUDGET AND ACTUAL. CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Other Financing Sources/(Uses):
Reserve for Contingencies (236,166) (190.434) 190,434
Transfers from Other Funds 20,205 20,205
Transfers to Other Funds (413,000) (635,257) (635,257)
Total Other Financing Sources/(Uses) (649,166) (825,691 ) (615,052) 210,639
'Net Change in Fund Balances (4,700,891 ) (4,700,891) 429,569 5,130,460
Fund Balances, October 1 8,121,050 8,121,050 8,121,050
Fund Balances, September 30 $ 3,420,159 $ 3,420,159 $ 8,550,619 $ 5,130,460
Thp nnft:>c: tn tho fin....n....i...1 ~~...~~_~_._ ___
MONROE COUNTY, FLORIDA
GOVERNNENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUN!) BALANCES. BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2005
MONROE COUNTY, FLORIDA
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES. BUDGET AND ACTUAL - CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
60,812 20,943 39,869
47,296 47,296
10,126 10,126
66,667 66,667
99,000 33,000 66,000
333,333 45,053 288,280
46,660 46,660
3,936,007 1,662,874 2,273,133
No Discharge Zone Education
Exotic Plant Control Svc
FK Vessel Pump-Out
CVA lE 567
Public Water Access
Clean Vessel Act lE 507
Boat Ramp Repairs
Total Physical Environment
Transportation:
S FI Water Mgmt Dist Grant Stormwater
Transportation Study Plan Update
Safety Improvement Heritage Trail
Florida Keys Scenic Hwy Planning
Bicycle/Pedestrian Coordination 2001
Bicycle/Pedestrian Plan 2
Overseas Heritage Trail
Scenic Highway Interpretive
T 0tal Tr;:jl1<;onrt('ltion
4,234
851,411
928,171
28,865
25,220
150,000
1,233,800
200,000
'1 421,7111
i-......v{.;u...:t- ":'olj.. if :....;l...i......lll.
JTPA Liaison
Affordable Housing Coordinator
Total Economic Environment
5,429
45,081
50,510
Human Services:
Residential Substance Abuse Treatment
Title III-B Homemaker 2005
Title III-B Homemaker 2004
Title III-C1 2005
Title III-C1 2004
Title I/!-C2 2005
Title '"-C2 2004
Title II/-E 2005
Title III-E 2004
Alzheimer's Disease Initiative 04/05
Alzheimer's Disease Initiative 05/06
Community Care for Disabled Adults 04/05
181,783
124,319
43,809
214,652
84,609
2G8,683
112,800
24,832
54,781
63,609
83,784
81,366
The notes to the financial statements ArF! ;:m int~",.~' ,.......4 ,...f U..___ _L_L_
4,234
292,189
25,220
50,712
510,142
86,550
()r:)9 047
84,775
97,803
43,809
141,591
50,705
181,796
84,134
24,832
44,688
63,609
18,350
69,522
559,222
928,171
28,865
99,288
723,658
113,450
2.452,f?5j_
5,429
45,081
50,510
97,008
26,516
73,061
33,904
86,887
28,666
10,093
65,434
11,844
(Continued)
MONROE COUNTY, FLORIDA
GOVERNMENTAL GRANTS SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES. BUDGET AND ACTUAL. CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Community Care for the Elderly 05/06
Community Care for Disabled Adults 03/04
Community Care for the Elderly 04/05
Home Care for the Elderly 03/04
Home Care for the Elderly 04/05
Boys and Girls Club
US Fellowship of Florida
MC Education Foundation
Low Income Home Energy Program 2005
Low Income Home Energy Program 2004
Care Center Mental Health
Total Human Services
Culture and Recreation:
State Aid to Libraries
NEH Preservation Assist
Total Culture and Recreation
137,970
1,764
139,734
137,970
1,754
139,724
10
10
Comt Relatpd:
j
Local Law Enforcement Block Grant-200S 70,694 49,673 21,021
Total Court Related 199.669 49,673 149,996
Total Expenditures 622,971 19,416,333 7,692,841 11,723,492
Excess/Deficiency of Revenues
Over/(Under) Expenditures (622,971 ) (3,394,039) (2,205,864 ) 1,188,175
Other Financing Sources/(Uses):
Reserve for Contingencies (55,000) (30,206) 30,206
Transfers from Other Funds 2,918,474 564,256 !? 'Vi4 21~)
\-, - -' l .....
Transfers to Other Funds (172,204) (172,204)
Total Other Financing Sources/(Uses) (55,000) 2,716,064 392,052 (2,324,0121
Net Change in Fund Balances (677,971 ) (677,975) (1.813,812) (1,135,837)
Fund Balances, October 1 2,602,386 2,602,386 2,602,386
Fund Balances, September 30 $ 1,924,415 $ 1,924,411 $ 788,574 $ (1,135,837)
.,...._ ~~........ +1"\ tho fin::lnr:i~1 ~tatements are an integral part of these statements.
MONROE COUNTY, FLORIDA
SHERIFF'S HIDTA GRANT SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 2005
REVENUES:
Intergovernmental
Miscellaneous
Total Revenues
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 17,201,800 $19,639,155 $ 19,648,019 $ 8,864
98,115 98,115
17,201,800 19,737,270 19,746,134 8,864
EXPENDITURES:
Current:
Public Safety
Debt Service
Total Expenditures
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Other Financing Sources/(Uses):
Capital lease Acquisition
Net Change in Fund Balances
'>-- , ,'~'-~ ',~
Fund Balances, September 30
$
$
$
$
The notes to the financial statements are an integral part of these statements.
I'"" .."
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS
PROPRIETARY FUNDS
SEPTEMBER 30, 2005
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West
Waste Bridge Airport
ASSETS
Current Assets:
Cash ;'Jnd Cash Equivalents $ 10,343,765 $ 9,645,894 $ 2,244,262
Accounts Receivable, Net 398,092 291,811
Due from Other Funds 4,052
Due from Other Governmental Units 45,431 3,375,769
Total Current Assets 10,791,340 9,645,894 5,911,842
Noncurrent Assets:
Restricted Cash and Cash Equivalents 1,708,171 3,238,931
Deferred Charges, Net 20,958
land and Other Nondepreciable Assets 3,629,620 50,000 6,601,533
Capital Assets, Net of Accum. Depreciation 120,802 5,575,566 16,035,987
Total Noncurrent Assets 5,479,551 5,625,566 25,876,451
Total Assets 16,270,891 15,271,460 31,788,293
LIABILITIES
C'Jrr"r;t' i'11">i'i+i",c;:
J \..J
Accrued Wages and Benefits Payable 19,075 11,064 29,057
Claims and Judgements Payable 129,632
Due to Other Funds 466,721 244,816 161,838
Due to Other Governmental Units 29,169 3,071 1,300,247
Accrued Interest Payable 57,925
Accrued Compo Absences Payable 8,134
Capital leases Payable 50,000
Other Current Liabilities 4,817
Deposits in Escrow 170,696 38,084
Unearned Revenue
Notes Payable 416,935
Total Current Liabilities 3,193,586 264,283 2,987,569
The notes to the financial statements are an integral part of these statements.
Marathon
Airport
Total
Governmental
Activities
Internal
Service
Funds
Major Funds
$ 570,216 $ 22,804,137 $ 22,552,621
38,961 728,864 18,721
4,052 1,473
411,487 3,832,687 419,782
1,020,664 27,369,740 22,992,597
4,947,102
20,958
1,138,279 11,419,432 54,000
11,553,167 33,285,522 1,318,594
12,691,446 49,673,014 1,372,594
13,712,110 77,042,754 24,365,191
LL,;;);jj -+ I j,.J;;~
5,789 64,985 32,091
129,632 6,329,650
100,826 974,201 451,585
7,296 1,339,783 35,720
57,925
8,134 6,091
50,000
4,817 7,135
6,921 215,701
293 293
416,935
292,729 6,738,167 7,175,448
(Continued)
MONROE COUNTY, FLORIDA
STATEMENT OF NET ASSETS - CONTINUED
PROPRIETARY FUNDS
SEPTEMBER 30, 2005
Municipal
Svc District
Waste
Business-type Activities Enterprise Funds
Major Funds
Card
Sound
Bridge
Key
West
Airport
Noncurrent Liabilities:
Payable from restricted assets-landfill
closure/post closure costs
Accrued Compo Absences Payable
Capital leases Payable
Notes Payable
Total Noncurrent Liabilities
368,240
112,110
867,270
2,854.611
4,202,231
42,542
125,749
125,749
42,542
Total Liabilities
7,395,817
306,825
3,113,318
NET ASSETS
Invested in Capital Assets, Net of Related Debt
Restricted
Unrestricted
(438,394)
1,708,171
7,605,297
5,625,566
22,637,520
3,238,931
2,798,524
9,339,069
Total Net Assets
$ 8,875,074 $ 14,964,635 $ 28,674,975
Adjustment to reflect the consolidation of internal service activities related to enterprise funds.
The notes to the financial statements are an inteQral part of these statements.
Marathon
Airport
Total
Governmental
Activities
Internal
Service
Funds
Major Funds
368,240
13,031 293,432 100,412
867,270
2,854,611
13,031 4,383,553 100,412
305,760 11,121,720 7.275,860
12,691,446 40,516,138 1,372,594
4,947,102
714,904 20,457,794 15,716,737
$ 13,406,350 65,921,034 $ 17,089,331
313,192
MONROE COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Business-type Activities Enterprise Funds
Major Funds
Card
Sound
Bridge
Municipal
Svc District
Waste
Operating Revenues:
Franchise Fees
Charges for Services
Fines and Forfeitures
Miscellaneous
Total Operating Revenues
$ 222,551
14,144.306
18,280
14,385,137
Operating Expenses:
Personnel Services
Operations
Depreciation and Amortization
Asserted and Paid Claims
Total Operating Expenses
779,658
13,334,175
49,445
14,163,278
Operating Income/(loss)
221,859
Nonoperating Revenues/(Expenses):
Operating Grants
Gr:111t"lnd nonations - Other Souro's
191,176
50.466
Interest Expenses and fiscal Charges
Total Non-Operating
Revenues/(Expenses)
(lJb,bLO)
457,226
Income/(loss) Before Contributions and Trsfs
679,085
Transfers from Other Funds
Transfers to Other Funds
Capital Grants and Contributions
(466,721 )
Change in Net Assets
212,364
Total Net Assets-October 1
8,662,710
$
1,221,864
330
1 ,222,194
546,610
159,459
218,050
924,119
298,075
249,123
547,198
(244,549)
96,760
399,409
14,565,226
Key
West
Airport
$
4,259,524
11,063
96,665
4,367,252
1,202,138
7,189,076
795,169
9,186,383
(4,819,131)
5,146,863
~-!;
;r"
5,258,377
439,246
(183,988)
4,566,504
4.821,762
23,853,213
Total Net Assets-September 30.
$ 8,875,074 $ 14,964,635 $ 28,674,975
Adjustment to reflect the consolidation of internal service activities related to enterprise funds.
Change in Net Assets of Business-Type Activities
The notes to the financial statements are an integral part of these statements.
Governmental
Major Funds Activities
Internal
Marathon Service
Airport Total Funds
$ $ 222,551 $
668.597 20,294,291 20,810,676
11,063
651 115,926 517,144
669,248 20,643,831 21,327,820
218,511 2.746,917 1,324,796
619,038 21,301,748 3,731,215
490,263 1,552,927 79,507
12,103,683
1,327,812 25,601.592 17,239,201
(658,564) (4,957,761 ) 4,088,619
284,544 5,622,583
3,075 53,541
(136,825)
308,029 6,272,755 482,279
(350,535) 1,314,994 4,570,898
22,150 22,150 1,473
(100,826) (996,084 ) (445,500)
253,365 4,916,629 1,223
(175,846) 5257.689 4,1:)8,094
13,582,196 12,961,237
$ 13,406,350 $ 17.089,331
167,759
$ 5,425,448
MONROE COUNTY, FLORIDA
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Business-type Activities Enterprise Funds
Major Funds
Municipal Card Key
Svc District Sound West
Waste Bridge Airport
$ 14,880,868 $ 1,228,312 $ 4,385,090
(12,411,897) (845,775) (6,338,063)
(575,441 ) (466,057) (882,671 )
(331,313) (176,782) (269,866)
18,746 330 96,665
1,580,963 (259,972) (3,008,845)
Operating Activities:
Cash received for services
Cash rec'vd from other funds for goods and svcs
Cash payments to suppliers for goods and svcs
Cash payments to employees for services
Cash payments to other funds
Other operating revenue
Net Cash Provided by/(Used in)
Operating Activities
Noncapital Financing Activities:
Operating grants received
Transfers from other funds
Net Cash Provided/(Used) by Noncapital
Financing Activities
191,176
5,337,207
191,176
5,337,207
Capital and Related Financing Activities:
Proceeds from capital grants
t, -',',i .
-, f
l i :~,....,,:>t~
(1'" 1(1'1)
(':Int C' F?'
3,892,670
(r:' 4'7113"9)
1,530,842
~'ilt....jc~t f.J(jiU ~..)Il c,<..-!~jl8i L:.L~l
Proceeds from sale of capital assets
Net Cash Provided/(Used) by Capital and
Related Financing Activities
\ ii, ';1
(558,834)
1,326,193
(1,582,169)
Investing Activities:
Investment income
Net Cash Provided/(Used) in Investing Activities
353,818
353,818
250,648
250,648
116,324
116,324
Net Increase/(Decrease) in Cash and
Cash Equivalents
1,567,123
1,316,869
862,517
Cash and Cash Equivalents:
October 1
10,484,313
8,329,025
4,620,676
September 30
$ 12,051,936 $ 9,645,894 $ 5,483,193
The notes to the financial statements are an integral part of these statements.
Governmental
Major Funds Activities
Internal
Marathon Service
Airport Total Funds
$ 696,670 $ 21,190,940 $ 5,080,331
15,636,128
(499,187) (20,094,922) (15,301,548)
(179,997) (2,104,166) (1,013,517)
(87,638) (865,599) (278,127)
651 116,392 556,534
(69,501 ) (1,757,355) 4,679,801
75,021 5,603,404
22,150 22,150 1,473
97,171 5,625,554 1,473
159,026 5,582,538
(258,599) (5,950,381 ) (31,273)
( Y1 ')1 1""1\
1,024
(99,573) (914,383) (30,249)
21,671
21,671
742,461
742,461
504,615
504,615
(50.232)
3,696,277
5,155,640
620,448
24,054,962
17.396,981
S 570,216 $ 27,751,239 $ 22,552,621
(Continued)
MONROE COUNTY, FLORIDA
STATEMENT OF CASH FLOWS-CONTINUED
PROPRIETARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Municipal
Svc District
Waste
Business-type Activities Enterprise Funds
Major Funds
Card
Sound
Bridge
Key
West
Airport
Reconciliation of operating income/(Ioss)
to net cash provided by/(used in) operating
activities:
Operating income/(Ioss) $ 221,859 $ 298,075 $ (4,819,131)
Adjustments to reconcile operating income/(Ioss)
to net cash provided by/(used in) operating
activities:
Depreciation and Amortization 49,445 218,050 795,169
Change in Assets and Liabilities:
(Increase)/Decrease in Accounts receivable 7,245 6,748 114,184
(Increase)/Decrease in Due from other funds 15,156
(Increase)/Decrease in Due from other gov't units 518,110 319
Increase/(Decrease) in Accounts payable 896,655 (745,926) 52,915
Increase/(Decrease) in Accrued wages/benefits (21,848) (22,347) (45,238)
Increase/(Decrease) in Claims/judgments payable
Increase/(Decrease) in Due to other funds 16 (27,800)
Increase/(Decrease) in Due to other gov't units (57,922) (913) 921,843
.,
Increase/(Decrease) in Comp.absences payable (15,116) (13,375) (1,106)
! ~r 'P'" ,,!fn. ';"~~^) ''1'"'t!',-,r '":1 ,-rr,rt li?hiliiti"!s ( ~41)
~~-- -~~~----- --- -
Total adjustments 1,359,104 (558,047) 1,810,286
Net Cash Provided by/(Used in)
Operating Activities $ 1,580,963 $ (259,972) $ (3,008,845)
Noncash investing, capital, and financing activities:
Contribution of capital assets from gov't $ 466 $ $
loss on disposition of assets $ (1,409) $ (1,525) $ (4,810)
Forgiveness of capital iease amount $ 50,000 $ $
Cash Reconciliation:
Unrestricted $ 10,343,765 $ 9,645,894 $ 2,244,262
Restricted 1,708,171 3,238,931
Total $ 12,051,936 $ 9,645,894 $ 5,483,193
The notes to the financial statements are an integral part of these statements.
Marathon
Airport
Total
Governmental
Activities
Internal
Service
Funds
Major Funds
$ (658,564) $ (4,957,761) $ 4,088,619
490,263 1,552,927 79,507
22,423 150,600 39,573
5,650 20,806 (1,473)
518,429 (79,173)
105,550 309,194 82,900
(5,443) (94,876) (43,288)
520,146
(400) (28,184) 5,665
(1,541 ) 861,467 21,927
(27,439) (57,036) (35,096)
(443) 494
-~ -,~- .- ,
589,063 3,200,406 591 , 182
$ (69,501) $ (1,757,355) $ 4,679,801
$
3,075 $
3,541 $
1,223
$
$
(1,261) $
(9,005) $
(23,360)
$
:::;0,000
<to
.p
$ 570,216 $ 22,804,137 $ 22,552,621
4,947,102
$ 570,216 $ 27,751,239 $ 22,552,621
MONROE COUNTY, FLORIDA
STATEMENT OF FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
SEPTEMBER 30, 2005
Fire and
EMS
Pension Agency
Trust Fund Funds
ASSETS
Cash and Cash Equivalents $ 640,215 $ 7,927,209
Accounts Receivable 13,610
Total Assets 640,215 $ 7,940,819
LIABILITIES
Accounts Payable 4,200 $
Due to Others 3,530,227
Due to Other Governmental Units 4,410,592
Total Liabilities 4,200 $ 7,940,819
NET ASSETS
Held in Trust for Pension Benefits and Other
Purposes $ 636,015
~.,
The notes to the financial statements are an integral part of these statements.
E-30
MONROE COUNTY, FLORIDA
STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Fire and
EMS
Pension
Trust Fund
Additions:
Employer Contributions $ 58,904
Investment Income 16,271
Total Additions 75,175
Deductions:
Administration (8,400)
Change in Net Assets 66,775
Total Net Assets- October 1 569,240
Total Net Assets- September 30 $ 636,015
The notes to the financial statements are an integral part of these statements.
E-31
THIS PAGE INTENTIONAllY lEFT BLANK
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The following summary of the more significant accounting policies of the Monroe County, Florida
(County) is presented to assist the reader in interpreting these financial statements and should be
viewed as an integral part of this report.
Reportino Entity - Entity status for financial reporting purposes is governed by Statement No. 14 of the
Governmental Accounting Standards Board (GASB) and Rules of the Auditor General, State of Florida.
The GASB is the standard -setting body for the establishment of accounting principles generally
accepted in the United States of America (GAAP) for governmental entities. Determination of the
financial reporting entity of the County is founded upon the objective of accountability. Therefore, these
financial statements include the County government (the primary government) and legally separate
component units for which operational or financial responsibility rests with the elected officials of the
County or for which the nature and significance of their relationship to the County are such that
exclusion would cause the financial statements to be misleading or incomplete.
Operational or financial responsibility is considered to have been met if the primary government
appoints a voting majority of the component unit's governing board and it is able to impose its will on
the unit or there is potential for the unit to provide specific financial benefits or impose specific financial
burdens on the primary government. All component units of the County have a September 30 fiscal
year end.
The County is a Non-Charter County established as provided by Article VIII Section 1 of the Florida
Constitution and Section 125 of the Florida Statutes. The Board of County Commissioners, composed
of five members, is the legislative body for the County and as such budgets and provides funding used
by the separate Constitutional Offices with the exception of fees collected by the Clerk of Circuit Court
,-" ",
<":,\J~,t:U <.il-Iaf ~t;;. lilt: \,,01,;;' d ludLJi '<:11 l.mllA:':t::; at t:; lllt:i \..../8IK ul lll€ '-'II t;Ull ~oUl1s, t-'roperty Appraiser,
Sheriff, Supervisor of Elections, and Tax Collector. Although these five officers are operationally
autonomous, they' do not hold sufficient corporate powers of their own to be considered legally separate
component units for financial reporting purposes. Therefore, they are reported together with the Board
as part of the primary government. Under the direction of the Clerk of Circuit Court, the Monroe County
Finance Department maintains the accounting system for the Board's operations, but excludes those of
the Property Appraiser, Shenff, Tax Collector, Clerk of the Circuit Court and Supervisor of Elections,
each of which maintains its own accounting system.
Services provided by the Board and accounted for within these financial statements include police
services for unincorporated areas of the County; health and social services; emergency medical
services; cultural and recreational programs; solid waste services and other governmental services.
Blended component units are legally separate entities that are in substance part of the County's
operation, as they either have governing bodies that are substantively the same as the County or they
provide their services exclusively or almost exclusively to the County. The financial transactions of the
component units are merged in with similar transactions of the County as part of the primary
government. The blended component units of the County are as follows:
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Monroe County. Florida Comprehensive Plan land Authority (MClA) - The MClA was created by
Monroe County, Florida Ordinance 031-1986 pursuant to Florida Statute 380 and is considered a
legally separate entity from Monroe County. Its purpose is to operate a land acquisition program
in Monroe County, to implement the Monroe County Comprehensive Plan and address issues
created by it. The Monroe County Board of County Commissioners serves as the governing
board and is able to impose its will. Therefore, the MClA, for financial reporting purposes, is
con'c:idered a blended component unit of Monroe County, Florida and is presented as a special
revenue fund of the County. Complete financial statements for MCLA can be obtained from
MCLA's administrative office at 1200 Truman Avenue, Ste. 207, Key West. Florida 33040.
Monroe County Industrial Development Authority (MCIDA) - The MCIDA was created by Monroe
County, Florida Resolution pursuant to Florida Statute 159. The MCIDA serves to assist in
financing and refinancing capital projects, which will foster economic development in the County.
The Monroe County Board of County Commissioners serves as the governing board and is able
to impose its will. Therefore, the MCIDA for financial reporting purposes, is considered a blended
component unit of Monroe County, Florida. The MCIDA is not legally required to adopt a budget;
however, the Board must authorize the issuance of bonded debt. Neither the MCIDA nor the
County has any legal obligation for repayment of the revenue bonds of the MCIDA. As an issuer
of "conduit" debt obligations, the MCIDA has no assets or liabilities.
Discretely-presented component units are legally separate entities, which do not meet the criteria for
blending. The Monroe County Housing Finance Authority (Authority) qualifies as a discretely presented
component unit of the County and is reported in a separate column to emphasize it ;s legally separate
from the County. Following is a description of the Authority:
J '
and Monroe County, Florida Ordinance 1019-1979. This Authority serves to finance dwelling
accommodations for low, moderate, and middle income persons in Monroe County. Its five-
member board is appointed by the Board of County Commissioners. There is no budget approval
required by the Board, although there is an approval requirement for any bonded debt issuance.
The County has no obligation to pay the outstanding debt of the Authority; however, it does have
the power to remove an Authority board member without cause. Complete financial statements
for MCHFA can be obtained from MCHFA's administrative office at 1400 Kennedy Drive, Key
West, Florida 33040.
Basis of Presentation:
Government-wide Financial Staten:ents: The '3tgtement i)f ret -'3ssets -'3nd the '3t-'3tempnt rlf :-'ldiviliAS
report information about the nonfiduciary activities of the primary government and its discretely
presented component unit. Adjustments have been made to minimize the double counting of interfund
activity. These statements distinguish between governmental activities and business-type activities.
Governmental activities are primarily financed through taxes and intergovernmental revenues, while
business-type activities are primarily financed through charges for services to external parties.
The statement of activities presents a comparison between direct expenses of the program revenues
for each function of the County's governmental activities, and for each of the business-type activities.
F-2
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Direct expenses are those that are clearly identified with a specific program or segment. Program
revenues include (a) fees, fines and charges for services, and (b) grants and contributions that are
restricted for the operating or capital requirements of a specific program. All taxes and other revenues
not meeting the criteria for classification as program revenues are reported as general revenues.
Fund Financial Statements: The fund financial statements provide information about the County's
funds, including its fiduciary fund and blended component unit. Separate statements for each fund
category - governmental, proprietary, and fiduciary - are presented. The emphasis of fund financial
statements is on major governmental and enterprise funds, each displayed in a separate column. All
remaining governmental and enterprise funds are aggregated and reported as nonmajor funds.
Proprietary fund operating revenues, such as charges for services, result from exchange transactions
associated with the principal activity of the fund. Exchange transactions are those in which each party
receives and gives up essentially equal values. Nonoperating revenues, such as subsidies and
investment earnings, result from non-exchange transactions or ancillary activities.
The following are reported as major governmental funds:
General Fund - The General Fund is the general operating fund of the County. All general tax
revenues and other receipts that are not required either legally or by accounting principles
generally accepted in the United States of America to be accounted for in other funds are
accounted for in the General Fund.
Fine and Forfeiture Special Revenue Fund - The Fine and Forfeiture Fund is used to account for
r0IJpnUeS r~r:pi\!erl from fines and forfeitures imposed from the commission of statutory
'J-"./I.:>rr",cl!( :~- .rJ h account for operations of
,),
Road and Bridqe Special Revenue Fund - The Road and Bridge Fund is used to account for all
revenues, operating expenditures and capital improvements for the construction and
maintenance of roads and bridges which are not grant funded.
Governmental Grants Special Revenue Fund - The Governmental Grant Fund is used to
account for operating revenues and expenditures for all governmental activity of federal and
state grants.
Sheriff HIDTA Grants Special Revenue Fund - The Sheriff's HIDTA Grants Fund is used to
account for all revenues and expenditures for the ONDCP Programs.
One Cent Infrastructure Surtax Capital Project Fund - The One Cent Infrastructure Surtax Fund
is used to account for capital improvements funded by the One Cent Infrastructure Surtax.
Infrastructure Sales Surtax Revenue Bonds, Series 2003 Capital Proiect Fund - The
Infrastructure Sales Surtax Revenue Bonds, Series 2003 Capital Project Fund is used to
account for the proceeds of this bond issue.
The following are reported as major enterprise funds:
I=_~
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Municipal Service District-Waste - The Municipal Service District-Waste Fund is used to account
for the operations of solid waste collection, disposal and recycling activities, as well as the
closure and post closure of the landfills.
Card Sound Bridqe - The Card Sound Bridge Fund is used to account for the operations of
Monroe County's Card Sound Toll Bridge.
Kev West Airport - The Key West Airport Fund is used to account for the operations of Monroe
County's Key West International Airport.
Marathon Airport - The Marathon Airport Fund is used to account for the operations of Monroe
County's Marathon Airport.
The County also reports the following fund types:
Internal Service Funds - Internal service funds are used to account for the financing of workers
compensation insurance, health insurance, general liability insurance and fleet maintenance
services provided by one department to other departments of the Board or to other
governmental units on a cost reimbursement basis.
pension Trust Fund - The pension trust fund is used to account for assets held by the Board in a
trustee capacity for a volunteer firefighters and emergency services length of service award
plan.
,6qf'nry F'Jr0s -- Th0se fll""rl~ 1/"'("f"\lInf h" "l"<:~t~ r""Id "r h"hl!f ,-,f tJ-.:l'rf ,...,:!",~ :inrf do not
Measurement Focus and Basis of Accountinq:
Government-wide, Proprietary, and Fiduciary Fund Financial Statements - The government-wide,
proprietary fund, and pension trust fund financial statements use a flow of economic resources
measurement focus and the accrual basis of accounting. Eliminations have been made to minimize the
double counting of internal activities. Revenues and expenses that involve parties external to the
primary government and interfund services provided and used are not eliminated in the process of
consolidation. The agency funds have no measurement focus. Revenues are recognized when earned
and expenses are recognized when incurred, regardless of when the related cash flows take place.
Non-exchange transactions, in which the County gives (or receives) value without directly receiving (or
giving) equal value in exchange, indude property taxes, grants. e'ltitlements. and donations. On an
accrual basis, revenue from grants, entitlements, and donations is recognized in the fiscal year in which
all eligibility requirements have been satisfied.
Amounts reported as program revenues include 1) charges to customers or applicants for goods,
services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and
contributions, including special assessments. Internally dedicated resources are reported as general
revenues rather than as program revenues. likewise. general revenues include all taxes.
F-4
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 1 .. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generalty resutt from providing services and producing and delivering goods in
connection with a proprietary fund's principal ongoing operations. The principal operating revenues of
the County's enterprise funds are charges to customers for sales and services. Operating expenses for
enterprise funds include the cost of sates and services, administrative expenses, and deprecialion on
capital assets. All revenues and expenses not meeting this definition are reported as nonoperating
revenues and expenses.
Governmental Fund Financial Statements - Governmental fund financial statements are a current
financial resources measurement focus, and are maintained on the modined accrual basis of
accounting. Revenues are recognized when they become susceptible to accrual; that is, when they
become both "measurable" and "available to finance expenditures of the current period." The County
considers amounts coilected within 60 days after year-end to be available and thus recognizes them as
revenues of the current year, except fer property taxes s.nce Such taxes are collected to finance
expenditures of the subsequent period. Expenditures are recognized in the acCOunting periOd in which
the related fund liability is incurred, if measurabte. Principal and interest on general tong-term debt are
recorded as fund liabilities when due or when amounts have been accumulated in the debt service
funds for payments to be made early in the follOWing year.
Revenues of the County, which are susceptible to accrual under the modined accrual basis of
accounting, include property taxes, gas taxes, interest revenue, and charges for services. In applying
the susceptibility-to-accrual concept to intergovernmental revenues, the legal and contractual
requirements of the numerous individual programs are used as guidance. There are, however,
,'ssentially two types of these revenues. In one, monies must be expended for the specific purpose or
project before any amounts will hp. n~id to the County; therefore, revenues are reccgni=ed based upon
- - - . i' -:;': '-;1 as to purpose of eXJ:enditure
- ,if ,~r ,,,,ilu:...; 'U ')Tiply with prescribed compliance
. """C.C",o, ouc', uo "",, equal employment opportunity. These resources are rel/ected as revenues
at the time of receipt or earlier if they meet the availability criterion.
Under the tenns of the grant agreements, the County funds certain programs by a combination of
specinc cost-reimbursement grants, categorical block grants, and general revenues. Thus when
program expenses are incurred, there Bre both reslricted and unrestricted net assets iwailable to
'inanee the program. It is the County's policy to first apply ccst-reimbursement grant resources to such
programs, followed by categorical block grants, and then by general revenues.
GASB Statement N.o. 20 Election - Pursuant to the election option made available by GASB Statement
~o. 20, pronouncements of the Financial Accounting Standards Board (FASB) issued aner November
IO,1989 are not applied in Ihe preparation of the County's goverrment-Nide alld,merpnse fund
n:::'lf1cia/ ~t.Jtcmei!~s.
cdriets and BudoetaQi,(Jeta - The tollowing are the statutory procedures toltowed by the Board of
ounty Commissioners (the 80ard) in establiShing the budget for the County.
1) On or betore ,Iune 1 of each year Ihe Sheriff, Ihe Clerk of the Circuit Court. the Tax eol/ector, and
the Supervisor 01 "'eclions shalt each submit to the 80ard a tentative budget for their respective
offices for the ensuing fiscal year.
MONROE COUNTY, FLORIDA
NOlES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 1 _ SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
2) Wilhin fifteen days after cerli~cation of the ad valorem taX roll by the Property APpraiser. the
County Budget Officer submits to the County a proposed budget for the fiscal year commencing
the following october 1. The budget includes proposed expenditures and the means of financing
them.
3) By Board resolution. a tent.live budget is submitted to the publiC. Public hearings are held to
obtain taxpayer comments.
4) Fifteen days after adoption of Ihe tentative budget. a final budget is submi~,d for review and
adoption at a final public hea ri ng.
5) Prior to, or on september 3D. the Board's budget is legally enacted through passage of a
resolution. Accordingly all fund types have an adopted budget as required by Florida Statute
129.03. All funds have legally adopted budgets, except for the Law Library, Impact Fees-Fair
Share Housing, supervisor's Voter Education and Equipment, Sheriff's Teen Court, and Stock
Island Wastewater Special Revenue Funds.
6) During the year, the Ottice of Management and Budget acts on intradep"rtmental budget
changes that do not alter t~e total revenue or expenditures budgeted to a cost center. A cost
center represents a particolar area of Board operations or a department. All other budget
changes (whether they are lransfers between cost centers or alterations of total revenues and
expenditures in a fund) are approved by the Board. supplemental appropriations were
necessary and the budgetar)' data presented herein was amended by the Board during the year.
7) Florida Statute 129, Section 7. as amended in 1978. provides that only expenditures in excess of
_, ',I !.l-' r, Pf ~,,"r11!(~ the Board acts on all budget cnan~es
8) buuyeltlu.U r\t,.UQI ...."jJ"-'.."'_~'c I ~r-' ,'.
the year for all fund types.
9) Budgets for all funds are adopted on a basis consistent with accounting principles generally
accepted in the United States of America (GAAP) for that fund type, except for mortgage loans
made by governmental fures. The budget ror the Comprehensive Plan Land Authority Special
Revenue Fund is prepared on a basis consistent with accounting principles generally acee, '~d in
the t Inited States of America, except that $700,000 of mortgage receipls are budgeted as
operating aclivities and $25,731 of compensation accruals are not budgeled.
\0) .AII appropriations lapse at fear-end.
0,""': "-"'- gn!'~5 _ F nc' Jl"bra n ce acCOU nti nq, u< ..J",,,o i ch c"rG~?' e c" oJ ers. ccdract.. "nd ether
commitments for the expenditure ,of moneys "re recorded as a ,eservat,on of buuget, ;; "" ,,,,cy~d ';3
an extensian of the statutorily ,equired budgetary process. Under Flonda Slatutes, appropriations,
even if encumtered, lapse at ,.eal year end. Encumbrances outstanding at seplember 30, 2005,
represented by purchase orders and other executory contracts. were approximately $281.005. It is the
evunly's intention to substanlally honor Ihese encumbrances under authority provided in the
subsequent year's budget.
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE '1 . SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Cash and Cash Equivalents - Cash balances for the majorily of funds are pooied for investmenl
purposes. Earnings from such investments are allocated to the respective funds based on applicable
cash participation by each fund. The investment pools are managed such that all participating funds.
have th e ability to deposit and withdraw cash as if they were demand deposit accounts, and therefore
all balances representing participants' equity in the investment pools are classified as cash equivatents
for purposes of these statements. For investments which are held separatety from the pools, those
which a re highly liquid (including restricted assets), with an ortginal or remaining maturity of gO days or
less, are considered to be cash equivalents.
Investments - Florida Statute 218.415 aothorizes local governments to invest its funds pursuant to a
written investment plan. The County's investment policy allows investment of surptus funds in the
following investments:
a) The Florida local Government Surplus Funds Trost Fund Investment Pool (SBA).
bi United States Government Securities - Negotiable direct Obligations, or obligations the
Principal and interest of which are unconditionally guaranteed by the United States
Government.
c) lJmted Slates Government Agencies - Bonds, debentures, notes, callables and fixed rate
mortgage-backed securities issued or guaranteed by United States Government
Agencies, provided such obligations are backed by the full faith and credit of the United
States.
d) Federal Instrumentalities (United States Government-sponsored agencies) _ Senior
obligations, which include bonds, debentures, notes, callables and fixed rate mortgage-
backed securities issued or guaranteed by United States govemment-sponsored
agencies (Federal Instrumentalities). These are limited to the following:
· Font=:"..-., r=~...--.... ,.. '--rlif ","",!,-.' Ir.'~r-__,
I
· t-ederal Home loan Mortgage Corporations (Freddie-Macs) including Federal
Home loan Mortgage Corporation participation certificates.
e) Interest-bearing Time Deposit or Savings Account - Non-negotiable interest-bearing time
certificates of deposit or savings accounts in financial institutions organized under the
laws of Ihis state and/or in national financial institutiocs organized under the laws of the
United States and doicg business and Situated In the State of Florida, provided that any
such deposits are secured by the Florida Security for Public Deposits Act, Chapter 280,
Florida Statutes. Additionally, the financial institution shall not be listed with any
recognized credit watch information service.
/) Registered tnvestrnent Companies (Money Market Mutual Fllnds) .. Shares in open-end
and no-load Money Market Mutual Funds providec1 'uGh f"ndsJ'-~ '"9iSleied un1er the
fOeoer11 f,o',estment Companv Act .of '940 end Gper1te in "CODrda,-c_, hil;' i7 ':.F.R.
dO 2a-7, which stipulates that money market funds must have an average weighted
malurity of 90 days or less. In addition, the share vatue of Ihe money market funds must
equal to $1.00.
g) Intergovernmental Inveslment Pool - Intergovernmental Investment Pools Ihat are
authorized pursuant 10 the Florida In te rloca I COOpefation Act, as provided in Section
163.01, Florida Statutes.
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FI SCAl YEAR ENDED SEPTEMBER 30, 2005
NOTE 1 _ SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
T"e County invests funds throughout the year in the Local Government "urpluS Funds Trust Fund, an
investment pool administered by the State Board of Administration of Florida. All investments are
stated at fair value. Investments in ihe Local Government Surplus Funds Trust Fund Investment Pool,
which is an external2a7-like investment pool, are stated at share price, which is subsuntially the same
as fair value.
Accounts Receivable _ Amounts due from private individuals, organizotions, or other governments,
which pertain to charges for selVices rendered by Ccunty departments are r.ported 3S accounts
receivable. Receivables are reviewed periodically to establish or update the provisions for .ncollectible
amounts. These provisions are estimated based on an analysis of the age of the various accounts.
Interfund Balances and Activi!ll _ During the course of normal operations, the County has numerous
transactions between funds. Examples of theses transactions include providing selVices, constructing
assets or selVicing debt. These Iransactions are generally recorded as interfund transfers, except for
internal selVice fund charges, which are reflected as revenues to internal service funds and expens.s
to expenditures to the funds receiving the services. Additionally, short-term interfund leans are
recorded from time to time as cash flow needs arise. As of fiscal year-end, any unpaid arnounts related
to these transactions are reported as "due from other funds" or "due to other funds" on the fund
financial statements, and "intemal balances" on the government-wide financial statements. lnterfund
loans not expected to be repaid within one year are reported as advances. In govemmental funds,
advances, if any, are offset equally by a fund balance reserve, which indicates that they do not
constitute expendable available financial resources and, therefore, are not available for appropriation.
. "'"n'o" _ I,..'.n'rn( 'n I~A Gen.",1 Fund consists of certain supplies, which are stated at cost using
1 ., ....L ",-"",
r..;;1L\,.,\.J0:; JI '. ..; j ~
Capital Assets _ Capital assets of the County include property, buildings, equipment, and infrastructure
assets (e.g. roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting
systems). Constructed or purchased assets are recorded at historical or estimated historical cost at the
time of purchase. Donated assets are recorded at estimated fair market value at the date of donation.
In accordance with GASB Statement No. 34, an extended period of deferral until September 30, 2006
fiscal year end is available before the County's infrastructure assets acquired prior to October 1, 2001
are required to be reported on the government-wide financial statements of the County. The County
I,as elocted to defer rAporting of certain governmental infrastructure assets acquired prior to october I ,
2':C t.
pursuant to changes in Florida Statule 271.02, Ihe County adopted by resolution a change in the
oapltalization threshold for 8dditions to equipment 10 $1,aOO from $750 The net book value ryf thB
wnte-offs totaled appro.dmately 5127,000 and are reported 3S deletions in FY 2005. Buildings are
oapitalized when Ihe value is $15,000 or greater. Public domain and system infrastructure assets
represent major expenditures for such items as roads, water and sewer treatment plants and lines,
landfill improvements, parks and drainage systems. Additions and improvements for roads, 'vater
sewer, landfill and drninoge infrastructure are capitalized when the cost amounts to $250,000 while
~ _..I, ....rlrmil"lM ::Ind improvements are c3pitalized at $25,000.
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 1 . SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Depreciation has been provided using the straight-line method. The estimated useful lives of the
various classes of depreciable capital assets are as follows:
Buildings
Equipment
System infrastructure
Public domain infrastructure
Capacity rights
Life - Years
1 0-50
5-10
1 0-50
20-50
99
Restricted Assets - The use of certain assets of enterprise funds is restricted by specific provisions of
bond resolutions and agreements with various parties. Assets so designated are identified as restricted
assets on the balance sheet. When both restricted and unrestricted resources are available for use,
the County's policy is to use restricted resources first, and then unrestricted resources, as they are
needed.
Property Taxes - Property taxes, based on assessed values at January 1, are levied and become due
and payable on November 1 st of each year. A four percent discount is allowed if the taxes are paid in
November, with the discount declining by one percent each month thereafter. Taxes become
delinquent on April 1 st of each year, and tax certificates for the full amount of any unpaid taxes and
assessments must be sold not later than June 1 st of each year. No accrual for the property tax levy
becoming due in November of 2004 is included in the accompanying fund financial statements, since
such taxes are collected to finance expenditures of the subsequent period.
Compensated Absences - County policy permits employees to accumulate a limited amount of annual
and sick leave, which will be paid to employees upon termination of employment. In the government-
1
-, !' I .r'~r ,"""',-r,
.. ,1 ., h ,- ':\ r '""" n.s
landfill Closure Costs - Under the terms of current state and federal regulations, the County is required
to place a final cover on closed landfill areas, and to perform certain monitoring and maintenance
functions for a period of up to 30 years after closure. In accordance with GASB Statement No. 18, the
Board is recognizing these costs of closure and post closure maintenance over the active life of each
landfill area, based on landfill capacity used during the period. Required obligations for these costs are
recognized in the Municipal Service District-Waste enterprise fund for public landfill operations.
Deferred Revenue - Deferred revenues include amounts collected before revenue recognition criteria
are met. In the governmental fund statements, amounts associated with receivables which, under the
modified accrual basis of accounting, are measurable but not yet available are reported as deferred
revenues. The deferred items of the County consist primarily of contracts for providing services in the
future and grant funds received in advance of expenditures.
lonq- Term Obliqations - In the government-wide financial statements, and proprietary fund financial
statements, long-term debt and other long-term obligations are reported as liabilities in the applicable
governmental activities, business-type activities, or proprietary fund type statement of net assets. Bond
premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the
bonds using the straight-line method that approximates the effective interest method. Bonds payable
are reported net of the applicable bond premiums or discount. Bond issuance costs are reported as
deferred charges and amortized over the term of the related debt.
~_a
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 1 _ SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
In fund financial statements, governmental fund types recognize bond premiums and discounts, as well
as bond issuance costs, during the current period. The face amount of debt issued is reported as other
financing sources. Premiums received on debt issuances are reported as other financing sources while
discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not
withheld from the actual debt proceeds received, are reported as debt service expenditures.
Use of Estimates _ The presentation of financial statements in conformity with accounting principles
generally accepted in the United States of America, as applicable to governmental units, requires
management to make use of estimates that affect the reported amounts in the financial statements.
Actual results could differ from estimates.
Reclassifications _ Certain amounts presented in the prior year's data have been reclassified to be
consistent with the current year's presentation.
Net Assets _ Net assets in the government-wide and proprietary fund financial statements are classified
as invested in capital assets, net of related debt, restricted, and unrestricted. Restricted net assets
represent constraints on resources that are either externally imposed by creditors, grantors,
contributors, or laws or regulations of other governments or imposed by law through state statute.
Fund Balances _ In the governmental fund financial statements, reservations or restrictions of fund
balance represent amounts that are not appropriable or are legally segregated for a specific purpose.
Designations of fund balance represent tentative management plans that are subject to change.
The governmental fund types classify fund balances as follows:
"V
,-
related to purchase orders and contracts that remain unperformed at year-end.
Reserved for land Acquisition - portion of fund balance used for the operation of the
Comprehensive Plan of the land Authority.
Reserved for Mortgage loans - portion of fund balance offsetting mortgages receivable for the
Comprehensive Plan land Authority Special Revenue Fund because they are not available
spendable resources.
Reserved for Debt Service - portion of fund balance available to pay for any commitments
related to outstanding debt at year-end.
Unre~er/ed
Designated for Special Revenue - portion of fund b31ance is designated by the County in the
Tourist Development Fund District I for beach nourishment projects.
Undesignated - portion of total fund balance available for appropriation that is uncommitted at
year-end.
1=_1()
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 2. CASH, CASH EQUIVALENTS AND INVESTMENTS
The County maintains a cash and investment pool that is available for use by all funds except those
whose cash and investments must be segregated due to bond covenants or other legal restrictions.
As of September 30, 2005, the carrying value of the County's deposits and investments, other than that
of the Pensions Trust Fund, with their respective credit ratings, was as follows:
Credit Less than 6 months
Investment Type Rating Fair Value 6 months to 1 year 1 to 3 years
Demand and time Deposits N/A $ 29,089,283 $ 29,089,283 $ $
Local Government Surplus Funds
Trust Fund Unrated 152,843,656 152,843,656
Repurchase Agreements N/A 6,490,096 6,490,096
U.S. Government Treasuries N/A 1,998,046 1,998,046
Federal instrumentalities-Discount
notes A-1+ 9,969,351 9,969,351
Federal instrumentalities-Notes
and Bonds AAA 34,567,303 10,463,481 8,022,164 16,081,658
Total fair value $ 234,957,735 $ 208,855,867 $ 8,022,164 $ 18,079,704
Credit Risk - The County's Investment Policy (Policy) limits credit risk by restricting authorized
investments to the following: Florida local Government Surplus Funds Trust Fund Investment Pool
administered by Florida's State Board of Administration (a 2a7-like pool), direct obligations of the
United States or its agencies and instrumentalities, money market mutual funds, and Intergovernmental
Investment Pools authorized by the Florida Statutes. The Policy requires that investments in federal
. ,'~ r.q C"'~ -, ..1;' r 't~, , I q Government spc'1sored
-: or
oellt1r by -:>ldlludlO I.:It t-uIJ/ S \vCd....j UI Ulll~1 IlduUildUY 1t;;\.A';~IIJ.:.eu idllll!:j agency. All credit ratings
indicated in the previous table are S&P ratings.
Concentration of Credit Risk - The Policy establishes limitations on portfolio composition, both by
investment type and by issuer, in order to control concentration of credit risk. The Policy provides the
following maximum limits of the portfolio, with limits in anyone issuer of the portfolio invested:
Investment Type
Florida Local Government Surplus Funds Trust
Fund
United States Government Securities
United States Government Agencies
Federal Instrumentalities
Maximum in callable securities
Interest-bearing Time Deposit or Savings Accounts
Money Market Mutual Funds
Intergovernmental Investment Pool
Portfolio
Maximum
100%
100%
50%
80%
25%
10%
20%
10%
F-11
Maximum in
anyone issuer
n/a
n/a
10%
30%
25%
10%
10%
n/a
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 2. CASH, CASH EQUIVALENTS AND INVESTMENTS (Continued)
At September 30, 2005, the portion of the Board's investment portfolio invested in Federal
instrumentalities is detailed as follows:
Percent of
Investment Portfolio
1%
6%
3%
10%
Issue
Federal Farm Credit Bank
Federal Home Loan Bank
Federal Home Loan Mortgage Corporation
Federal National Mortgage Association (of which
2% is callable)
Custodial Credit Risk - The Policy requires bank deposits secured as provided by Chapter 280, Florida
Statutes. This law requires local governments to deposit funds only in financial institutions designated
as qualified public depositories by the Chief Financial Officer of the State of Florida, and create the
Public Deposits Trust Fund, a multiple financial institution pool with the ability to assess its member
financial institutions for collateral shortfalls if a default or insolvency has occurred. Demand deposits
are insured by the FDIC up to $100,000 at each financial institution, and amounts in excess of
$100,000 are secured by the Public Deposits Trust Fund. At September 30, 2005, all of the County's
bank deposits were in qualified public depositories.
The Policy requires execution of a third-party custodial safekeeping agreement for all purchased
securities, and requires that securities be held in the County's name. As of September 30, 2005, all of
the County's investments are held in a bank's trust department in the County's name.
Interest Rate Risk - The Policy limits the investment of three months of operating expenditures to
twelve months. The Policy limits the investment of non current operating funds to five years.
r j ;~ir 1 :". t {";..,.__I ;~,-.I r- '1<:"~ '-.....1 "
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~ ,~ ,-'
. ':~ .
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Local Government Demand
Surplus Trust Fund Deposits Total
Unrestricted Cash and Cash Equivalents:
Govemmental Activities
Governmental Funds $ 107,090,900 $ 22,460,851 $ 129,551,751
Internal Service Funds 20,849,754 1,702,867 22,552,621
Business-type Activities 22,555,409 248,728 22,804,137
Total Unrestricted Cash and Cash
Equivalents 150,496,063 24,412,446 174,908,509
Restricted Cash and Cash Equivalents:
Business-type Activities 1.708,171 3,238,931 4,941,102
Total Cash and Cash Equivalents $ 152,204,234 S 27,651,377 $ 179,855,611
At September 30, 2005, the fiduciary funds had pooled cash balances totaling $8,567,424 with the SBA
and demand deposits comprising $639,423 and $7,928,001, respectively.
F-12
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 2 . CASH, CASH EQUIVALENTS AND INVESTMENTS (Continued)
Component Unit - At September 30, 2005, the Monroe County Housing Finance Authority maintained
deposits totaling $54,351, which are insured by the FDIC up to $100,000.
NOTE 3 - ACCOUNTS RECEIVABLE
Accounts receivable, in the accompanying fund financial statements, are shown net of the allowance for
doubtful accounts. The allowance is as follows: $819,452 for nonmajor governmental funds, $574,666
for the Municipal Service District-Waste Fund, and $26,252 for the Key West Airport Fund.
NOTE 4 - MORTGAGES/NOTES RECEIVABLE
Mortgages receivable at September 30, 2005 consist of the following:
Other Governmental Funds:
local Housino Assistance Fund:
Second Mortgages Receivable from individuals, collateralized by
personal residences. Commencing in year sixteen of the mortgage,
principal and accrued interest at 3% will be forgiven at the rate of
6.66% annually. The entire principal balance and accrued interest
will be forgiven at the end of year thirty. If the residence is sold
before the initiation of the forgiveness period, the full amount of the
mortgage and accrued interest is due at closing.
$ 129,056
Second Mortgages Receivable from individuals, collateralized
!~,\j i~ '~'--r <,I ~:r-j ~~'"....... ~...:" t " -,; '>, q .1 ,.
.;;J .;)'-- I, '-' ;'... -" ...J --, j ~"".:.J~..;)
unless the mortgagor is in default, in which case the interest rate is
12% per annum from the date when payment of the second is due.
The entire balance of the loan is intended to be forgiven. However, in
the event the home is sold, transferred, rented, refinanced or the first
mortgage loan ;s satisfied, the entire mortgage balance is due.
2,247,247
Second Mortgages Receivable from individuals, collateralized by
personal residences. The entire balance of the mortgage will be
forgiven over a ten year period at the rate of ten percent per year
upon the anniversary of the mortgage, provided that the mortgagor
complies with the mortgage covenants. The mortgages are interest
free.
7~4.158
Mortgages Receivable due from individual, collateralized by personal
residence, payable in annual installments of $1,500 over a ten-year
period, interest free.
4,500
3,174,961
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 4 - MORTGAGES/NOTES RECEIVABLE (Continued)
Affordable Housinq Proqrams Fund:
Second Mortgages Receivable from individuals, collateralized by land
and buildings, payable in monthly installments of $3,622 including
interest at 3%, final payment due March 1, 2004.
Second Mortgages Receivable from individuals, collateralized by
personal residences. The entire amount of the loan will be forgiven
over a ten-year period at a rate of one fifth per year. beginning on the
7th anniversary of the completion of the construction of the
improvements funded by the mortgage, provided that the mortgagor
complies with the mortgage covenants.
Governmental Grants Fund:
Second Mortgages Receivable from individuals, collateralized by
personal residences. The entire amount of the loan will be forgiven
over a ten-year period at a rate of one fifth per year, beginning on the
7th anniversary of the completion of the construction of the
improvements funded by the mortgage, provided that the mortgagor
complies with the mortgage covenants.
Comprehensive Plan land Authority Fund:
First mortgages r'ue from not-for-profit agency, collateralized by land,
, ~ r, ,'l " ,-"\- i.' .,
"
payable in full April 2028, interest free.
First mortgage due from governmental agency, collateralized by land
and building, payable in full May 2031, interest free.
First mortgage due from governmental agency, collateralized by land,
payable in full January 2034, interest free.
First mortgage due from governmental agency, collateralized by land
and building, payable in full September 2045, interest free.
Third n :urtgage due from private company, collate I alized Ly iand,
payable in full May 2050, interest free.
Third mortgage due from private company, collateralized by land,
payable in full September 2053, interest free.
F-14
269,337
18.236
287.573
32,540
"I
382,554
1,500,000
2,210,000
59,025
1,089,000
1,500,000
6,754.563
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 4 - MORTGAGES/NOTES RECEIVABLE (Continued)
One Cent Infrastructure Surtax Fund:
Agreement with the Key largo Wastewater Treatment District,
whereby the County granted an interest free loan to the District in the
amount of $914,285, of which $731,428 was provided by the County
and $182,857 was provided by the Florida Keys Aqueduct Authority.
914.285
$11.163.922
Total Mortgages/Notes Receivable
As the mortgages receivable associated with the local Housing Assistance fund are intended to
ultimately be forgiven, an allowance for uncollectible accounts of $3,174,961 has been established.
The mortgages receivable associated with the Affordable Housing Program, Governmental Grants, and
One Cent InfrastructureSurtax funds are offset by an allowance for uncollectible accounts of $287,573,
$32,540, and $914,285, respectively.
A reserve of fund balance of $6,754,563 represents the mortgages receivable related to the
Comprehensive Plan Land Authority Special Revenue Fund that are equally offset by a fund balance
reserve, which indicates that they do not constitute "available spendable resources," even though they
are a component. of total assets. This also represents the difference in fund balance for the
Comprehensive Plan land Authority Special Revenue Fund on a GAAP basis versus the budgetary
basis.
NOTE 5 - DEFERRED/UNEARNED REVENUE
The balance in deferred revenues in the fund financial statements (includes both the deferred and
unearned revenue amounts below) and unearned revenues in the government-wide financial
r-'~+.- -'--'" , t..~ ..,f' ~r ,--,--.n "'-;It'" --.,...'....!1r....:"...c-"'~ """;.fll-p f("'P("\'AJ:r~,,; cdornpn+c-"
Accounts receivable (General)
Grant funds not received (Governmental Grants)
Accounts receivable (Other Governmental)
Unearned (Marathon Airport)
Revenue Revenue
$ $ 117,839
1,172,409 51,898
157,409
293
$ 1,172,409 $ 327,439
NOTE 6 - RESTRICTED ASSETS
Restricted assets include those provided for the landfill escrow account and airport passenger facility
charges. Total restricted assets as of September 30, 2005 are as follows:
Enterprise Fund - Municipal Service District Waste
landfill Closure Escrow
Cash and
Cash Equivalents
$ 1,708,171
Enterprise Fund - Key West Airport
Passenger Facility Charge Funds
3.238.931
$ 4.947.102
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 7 - CAPITAL ASSETS
Capital assets activity for the year ended September 30, 2005 is as follows:
Balances Additions Reductions Balances
Governmental activities:
Capital assets not being depreciated:
Land $ 47,353,649 $ 10,641,477 $ (3,810,634) $ 54,184,492
Construction in progress 8,099,167 6,647,464 (5,174,613) 9,572,018
Total capital assets not being depreciated 55,452,816 17.288,941 (8,985,247) 63,7~.510
Capital assets being depreciated:
Buildings 100,153,884 4,511,191 (7,986) 104,657,089
Equipment 50,384,331 6,586,806 (5,222,185) 51,748,952
Infrastructure 3,526,374 408,600 3,934.974
Capacity Rights 3,150,000 3,150,000
Total capital assets being depreciated 157,214.589 11,506,597 (5,230,171 ) 163,491,O~5
Less accumulated depreciation for:
Buildings 28,212,125 2,675,195 30,887,320
Equipment 26,362,394 5,435,070 (3,660,620) 28,136.844
Infrastructure 177,175 190,538 367,713
Capacity Rights 31,818 31,818
Total accumulated depreciation 54,751,694 $ 8,332,621 $ (3.660,620) 59,423,695
Total capital assets being depreciated, net 102,462,895 104,067,320
Total Governmental Activities, capital assets, net $157,915.711 $ 167,823,830
vd~lld) '_.;':J'_~;)' ,,;L "",c'!jl~ )e~, '1.,,~:,L,J.
Land $ 4,802,020 $ $ $ 4.802,020
Construction in progress 3,937,325 4,623,603 (1,943,516) 6,617,412
Total capital assets not being depreciated 8,739,345 4,623,603 (1,943,516) 11,419,432
Capital assets being depreciated:
Land 212,925 212,925
Buildings 17,504,935 17,504,935
Equiplnent 3,405,119 193,078 (173,009) ,1.419,188
System Infrastructure 25,428,444 2,081,978 27,510,422
Total capital assets being depreciated 46,551,423 2,275,056 (179,009) 48,547,470
Less accumulated depreciation for:
Land 212,925 212,925
Buildings 3,393,500 428,169 3,821,669
Eouipment 2,790,569 281,562 ( 175267) 2,896,864
System Infrastructure ~?:~47~~L . ::i~?_,~~99_ ?,4~Q,i~
t etal accumulated ,jepreclJtion 13,371,185 S 1,666,030 $ (1752671 ;5,361.948
Total c<Jpital assets being depreci3ted, net 32,680,238 33,285,522
8usiness~type activities, capital assets, net $ 41,419,583 S 44, 7C4,'=:I~4
An additional $16.886,723 will be required to complete the construction projects under present
contractual agreements as of September 30,2005.
!:'_1~
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 7 - CAPITAL ASSETS (Continued)
Depreciation was charged to functions/programs on the statement of activities as follows:
Govemn-ental Activities:
General Govemment
Public Safety
Physical Environment
TransportAtion
Econonic Environment
Human Services
Culture and Recreation
Court Related
T atal Governmental Activities
$ 1,397,981
5,341,304
78,820
261J,8n
12,489
303,764
519,857
417,529
$ 8,332,621
Business-type Activities:
rvtJnicipal Service District-Waste
Card Sound Bridge
Key West JlJrport
Marathon Airport
Total Business-type Activities
$ 48,496
218,050
797,340
602,144
$ 1,666,030
Internal service fund capital asset information is included in the governmental activities on the
government-wide financial statements, because the internal service funds predominately serve those
activities.
NOTE 8 - LONG-TERM DEBT
The following is a summary of changes in long-term debt for the year ended September 20, 2005:
Kt::v'e'lue ilult:: I-ldYdOle
Note payable
Accrued compensated
Capitalized lease obligations
Other
Total Gov'U Activities
Business-type Activities:
Revenue note payable
Accrued compensated
Landfill closure costs
c''1pit3Iizad '8:Jse cbEgoti0::S
S $ 402,494 $ 3,271,516 $ 416,935
190,959 247,995 301,566 8,134
5,678 368,240
50,000 917,270 50. nOG
<t' ;f)O')!5'J u~ :06,167 $ j .358 622 .s J 75 eeg
" '.J
-- ----- ----- . -.."--- ----.---
--------- -
$ 3.423,264 S 6,959,992 $ 34.041.808 $ 3,432,744
Beginning
8;=flanr~es Additions
. Payml3nts
Ending
Balances
L,;:iI'd,/Hi
25,439
6,046,447
1,463,102
1,400,000
S 32,204,706
v4l,uti9
5,985
2,583,078
571,893
1,400,000
6,253,825
2,-:,/I,,,,,'+;:I
19,454
6,120,436
1,466,447
.$ 29,183,136
2,657,067
575,238
_.t}:2~3_2~~~~_ S
$ 3674,040
358,602
373,918
967.270
T.j+a: r:;1_:_;i:-~_3"-~"/,ce ~<(:t:../;tis3 (~ 5. '37:) .9.'30
r otal Long-Term Debt
$ 37.578.536
Current
Portion of
Lona-term
Liabilities
}\.;
S63,078
6,485
587,285
630,827
$ 2,957,675
Internal :;ervice fund long-term debt information is included In the governmental actiVities on the
jovernment-wide financial statements, because the internal service funds predominately serle those
3ctivities. Also, for governmental activities compensated absences are generally liquidated by the
3pplicable governmental fund.
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE F'SCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 8 - LONG-TERM DEBT (Continued)
Summar/of Indebtedness
Tile following is a summary of the County's bonds and notes as of September 30, 2005:
Governmental Activities
Revenue Bond:
Irllri::lstrJcture Sales Surtax Revenue Bonds. Series 2003
$ 19,205,000
Revenue Note:
Guara'1teed Entitlement Refunding Revenue Note, Series 2002
L.s: C -,amortized Discount
Tota! Revenue Note
2,397,740
(25,891 )
2,371,849
"-
, "
,~ayable for vehicle purchase, interest free
19,454
T Jtal Governmental Activities
$ 21,596,303
Business-type Activities
Revenue Note:
Solid Waste System Refunding Revenue Note, Series 2002
less: Unamortized Discount
Total 8'Jsiness-type Activities
$ 3,397,390
(125,844)
$ 3.271,546
Govemmental Activities Business-type Activities
Principal Interest Total Principal Interest Total
$ 1,747,242 $ 700,303 $ 2,447,545 $ 437,909 $ 108,385 $ 546,294
1 801 651 6))9,994 2,461,645 452,841 9.'3.197 546,038
185.5.134 ')'.'3, ~:O 2,473,.>M ;68,283 71, q,92 5-+~5, /15
1.913,167 570,620 2.483,787 484,252 61,251 545,503
1,335,000 516,733 1,851,733 500,765 44.457 545,222
7,555,000 1.893,923 9,448,923 1,053,340 36,220 1,089,560
5,415,000 <136,700 5,850,700
21,622,194 5295,683 .27,017/377 3,397,390 '+21.002 :3.818.392
2006
2007
2008
2009
2010
2011-2015
2016-2020
PS~:
Unamortized
Ccsts
125,891 )
:f2T,596.303 t 5,395,683
(25f91 )
S 26,991,986
(125,944)
S 3,271,546 $ 421,002
(12'),844 )
3 3,692,5:8
At September 30. 2005, the current portion of th~ uf'arnortized disr;ouPlt for tre governmental activities
totals $25,891.
r- -i ~
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 8 -lONG-TERM DEBT (Continued)
long-Term Debt at September 30,2005 is composed of the following issues:
$21.455,000 Infrastructure Sales Surtax Revenue Bonds. Series 2003
Type: General Government Revenue Bonds
Dated: March 2003
Final maturity: Year 2018
Principal payment date: April 1
Interest payment dates: April 1 and October 1
Interest rates: 2.0% to 4.0%
Reserve requirement: None; MBIA insured.
Revenue pledged: One Cent Local Government Infrastructure Sales Surtax
Purpose: To construct and acquire equipment and capital improvements.
Call provisions: First redemption date may not be later than 4/20/13 and no call
premium may exceed 2% of the par amount redeemed.
$3.495.144 Guaranteed Entitlement RefundinQ Revenue Note. Series 2002
Type: General Govemment Revenue Note
Dated: December 2002
Final maturity: Year 2009
Principal payment date: December 1
Interest payment dates: June 1 and December 1
Interest rates: 2.96%
Reserve requirement: None.
Pevpnup plenned' Ul'm anrl ["''''rl<'p of G' !~r;:!nteprll='1titler"p."t ':">f"!rl ~'''''':I''rrl r, . -.r"')rfp,:;>rl
Purpose: To refund on a current basis the $7,230,000 Monroe County, Florida
Refunding Revenue Bonds, Series 1993.
Call provisions: No prepayment penalty. Bank requires 1 0 days notice.
$4.143.945 Solid Waste Disposal System Refundinq Revenue Note. Series 2002
Type: Enterprise Revenue Note
Dated: December 2002
Final maturity: Year 2012
Principal payment date: October 1
Interest payment dates: April 1 and October 1
Interest rates: 3.41 %
Reser.'8 requirement: Nono on Note.
Revenue pledged: Gross revenues from the solid waste disposal, col/ection and
management systems.
Purpose: To refund on a current basis the Monroe County Municipal Service District
Refunding Improvement Bonds, Series 1991.
Call provisions: No prepayment penalty. Bank requires 10 days notice.
F-1q
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 8. LONG-TERM DEBT (Continued)
Other lonG-Term Debt
On February 19, 2003, the Board approved a settlement agreement pertaining to a land use lawsuit.
The agreement requires that the Board make payments totaling $5,900,000 to the plaintiffs. The first
and second payments were made March 14, 2003 and February 14, 2004 in the sums of $2,500,000
and $2,000,000, respectively. The final payment of $1,400,000 was made in February, 2005.
Infrastructure Sales Tax Revenues were available to fund the payments.
NOTE 9 . DEFEASANCE OF DEBT
In prior years, the County defeased revenue bonds by placing the proceeds of new bonds with an
escrow agent in irrevocable trust accounts to provide for all future debt service payments on the old
bonds. Accordingly, the trust account assets and liabilities for the defeased bonds are not included in
the County's financial statements.
The following schedule reflects the outstanding principal on refunded bonds, by issue, as of September
30,2005:
$2,155,000 Refunding Improvement Revenue Bonds, Series 1983;
defeased on January 1, 1993 using proceeds from the Refunding
Improvement Revenue Bonds, Series 1993/83
$ 940,000
$5,000,000 Improvement Revenue Bonds, Series 1988; defeased on May
1, 1993 using proceeds from the Refunding Revenue Bonds, Series
1993/88
Total Governmental Activities
2.340.000
$3,280.0J~Q
,,,,,~,i_:, .... ~V";;il'U\:;..' v, ',.il';"; U;:'lIIY i-'IL",t:;t::U~ liOlll (ne
$9,211,774 Municipal Service District Refunding Improvement Bonds,
Series 1985
$ 5,370,000
$9,211,774 Municipal Service District Refunding Improvement Bonds,
Series 1985; defeased on April 1, 1991 using proceeds from the Municipal
Service District Refunding Improvement Bonds, Series 1991
$4,585,000 Card Sound Road and Bridge Improvement Revenue Bonds,
Series 1993; defeased on March 8, 1994 using available cash
Total Business-type Activities
5,310,000
1,305.000
$11.~~5~Oon
NOTE 10 - lEASE OBlIGA nONS
Capitalized lease obligations are stated at the original fair market value of leased assets capitalized,
less payments since the inception of the lease discounted at the implicit rate of interest in the lease.
The future minimum debt reductions under capitalized leases consist of the following at September 30,
2005:
F-20
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
leased property which has been capitalized as of September 30,2005 is as follows:
NOTE 10 . LEASE OBUGA T'ONS (Continued)
Fiscal year ending September 30:
2006
2007
2008
2009
2010
2011-2015
2016-2020
2021-2025
Total minimum payments
Amounts representing interest
Present value of net minimum lease payments
Equipment
less: Accumulated Depreciation
Governmental
Activities
$ 1,994,375
(198,295)
$ 1,796,080
Governmental
Activities
Business-type
Activities
$ 683,781
489,514
215,878
164,740
22,846
$ 50,000
50,000
50,000
50,000
50,000
250,000
250,000
167,270
917,270
$ 917,270
1,576,759
(110,312)
$ 1,466,447
Business-type
Activities
$ 2,335,830
(2,335,8302.
$
Rental expense under cancelable operating leases for the current year amounted to $4,096,284.
lelli,;;' vi .I,;;; '..........n...;;;. j-Jlu..w~ ''''/ ,e-,I,.;I. vi,+, I t-"" J"""I 'v, vV ,1vuI"" ....'..t-'.Il'~ III ll,~ .f\...<;.li 4. v...."". II/lv/llue
County provides the MCLA's office space at no cost.
NOTE 11 . INTERFUND BALANCES
Interfund balances at September 30, 2005 are as follows:
Payable Fund: Receivable FUnd;
Fine & Road and Governmental One Cent Nonrnajor Internal
General Forfeiture Bridge Grants HIOTA Infrastructure Governmental MSO Service Total
-
General $ 144.494 $ $ $ 36,839 527.099 $ $ 115.025 $ 877 $ $ 324,334
Road and Bridge 606.023 29,234 2,008 637,265
Governmental Grants 99,914 1,667 20.205 451 49.967 88 172,292
HIOTA 5,849 J,i1r49
::-~e i':>;~ :t ::::~,:J;"S .....,. 'fr() 18i.-~26
", 'V'J
2003 Infra Rev Bonds 2,000 2.000
Noorna)or Governmental 4,548.413 409,416 j 93,724 812 1.413 5, 153,838
MSO ~66.721 466.721
Card Sound Bridge 244,549 267 244,816
Key 'Nest Airport 161,838 151,838
"'larathen Airport 100,826 looN6
Internal Service 4'51,585 .. 451,585
-
rotal $6,994,188 $ 1,G07 $20,205 $ 492.939 $27,099 $ 2.451 $ 358.716 54,052 $ 1,473 $7.902.790
F-21
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 11 .INTERFUND BALANCES (Continued)
During the course of operations, transactions occur which result in amounts owed to a particular
fund by another fund, other than for goods provided or services rendered. These receivables and
payables are due within a year and are classified as "Due from other funds/Due to other funds" on
the governmental funds balance sheet or proprietary fund statement of net assets.
NOTE 12 . INTERFUND TRANSFERS
Interfund transfers at September 30, 2005 were as follows:
The County is exposed to various risks of loss related to tort; theft of, damage to, and destruction of
assets; errors and omissions; injuries to employees; and natural disasters. During the fiscal years
ended 1976, 1984 and 1988, the County established the Worker's Compensation, Group Insurance,
and Risk Management Funds, respectively, as internal service funds to account for and finance its
uninsured risks of loss. Under these programs, the Worker's Compensation provides $1,000,000
coverage per claim. The Group Insurance Fund provides self insured excess claims. Risk
Management has a $5,000,000 excess insurance policy for general liability claims with a $100,000
self.insured retention, ;Jnd building property damage is covered f(-.r the 3':!L:31 '/.]'ue ::.f t:i2 b'J;~d;("d
'Nith d deductible betvVeen $100,000 and $250,000. Oeductibles for windstorm and flood vary by
location. The Board purchases commercial insurance for claims in excess of coverage provided by
the funds and for all other risks of loss. Settled claims have not exceeded this commercial
coverage in any of the past three years.
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 13 - RISK MANAGEMENT (Continued)
All funds of the County participate in the programs and make payments to the Worker's
Compensation, Group Insurance and Risk Management Funds based on estimates of the
amounts needed to pay prior and current year claims. The claims liabilities reported at
September 30, 2004 are based on the requirements of Governmental Accounting Standards
Board Statement No. 10, which requires that a liability for claims be reported if information prior
to the issuance of the financial statements indicates that it is probable that a liability has been
incurred at the date of the financial statements and the amount of the loss can be reasonably
estimated.
Changes in the claims liability amounts in fiscal year 2004 and 2005 were:
Balance at September 30, 2003
Current year claims and changes
in estimates
Claim payments
Balance at September 30, 2004
Current year claims and changes
in estimates
Claim payments
Balance at September 30, 2005
NOTE 14 - RETIREMENT PLAN
-, \ ",,", .. ~ - , .-..
Workers Group Risk
Compensation Insurance Management Total
$ 1,000,000 $ 4,045,491 $ 1,540,753 $ 6,586,244
909,089 10,288,730 180,358 11,378,177
(909,089) (11,026,324) (219,504 ) (12,154,917)
1,000,000 3,307,897 1,501,607 5,809,504
1,699,116 85,264 12,103,683
(966.864 ) $ (85,264 ) (11,583,537}
$ 1,732,252 1,501,607 $ 6,329,650
Plan uesclljjl!o/l - '::>UU:.Hdf IllclllY all iud-time Courlty tl np'\.JjG\.;~ <.:Ii t;; .....:.1. ticipants in the Florida
Retirement System, (FRS), a multiple-employer, cost-sharing public employees defined benefit
retirement system administered by the Florida Department of Administration. As a general rule,
membership in the FRS is compulsory for all employees working in a regularly established
position for a state agency, county government, district school board, state university,
community college or participating city or special district within the State of Florida. The FRS
provides retirement and disability benefits, annual cost-of living adjustments, and death benefits
to plan members and beneficiaries. Benefits are established by Chapter 121, Florida Statutes,
and Chapter 605, Florida Administrative Code. Amendments to the law can be made only by
Act of the Florida legislature.
The FRS pre'/ides far vesting of benefits 3fter 6 years of credited $ervice Nr)rrTl:=J1 retirempnt
oenefits are availaule to ef npfuYt-es yvho tefiiA at or after Og8 62 with 6 or rr:ore years of '3ervice
Early retirement is available after 6 years of service with a 5% reduction in benefits for each
year prior to the normal retirement age. Retirement benefits are based on age, average
compensation and years-of-service credit where average compensation is computed as the
average of an individual's five. highest years of earnings.
The Florida Division of Retirement issues a publicly available financial report that includes
financial statements and required supplementary information for the FRS. The report may be
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 14. RETIREMENT PLAN (Continued)
obtained by writing to Florida Division of Retirement, 2639 Monroe Street, Building C,
Tallahassee, Fl 32399-1560, or from the website www.frs.state.f1.us.
Fundinq Policy - The FRS is noncontributory for members. Participating employer contributions
are based upon state-wide rates established by the State of Florida. These rates are applied to
employee salaries as follows: regular employees, 7.83%, special risk employees, 18.53%,
special risk administrative support 9.92%; elected officials, 15.23%, senior management
10.45%, and DROP participants 9.33%.
The County contributed to the plan an amount equal to 7.32% of covered payroll during the
fiscal year ended September 30, 2005. The County's contributions made during the years
ended September 30,2005, 2004, and 2003 were $6,362,726, $6,138,165, and $6,097,710,
respectively, equal to the required contribution requirements for each year. Therefore, the
County does not have a pension asset or liability as determined in accordance with GASB
Statement NO.2?
NOTE 15 - PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY
MEDICAL SERVICES
Plan Description - The Monroe County, Florida Volunteer Firefighter and Emergency Medical
Services length of Service Award Plan (LOSAP) is a single-employer defined benefit pension
plan administered by the Board. lOSAP provides retirement and death benefits to plan
members and beneficiaries. Monroe County Ordinance 026-1999 defines the authority under
which contribution and benefit provisions may be amended. This authority is presently held by
the County. lOSAP had 189 participants for the plan year ended December 11, 2n04,
r'\ ~ r "'" 'r. ' ~ t~-J '':', t ~",
-, ,;.!
, ,
, . i.it ___i ..<,t....j,j .....Jl~ llj:j C_I-,L..Jl)' w(e
Hstablished and may be amended by the Board. Plan members are not required to contribute.
The County contributes an amount determined by an actuarial study. Benefits are calculated
based on years of service as the participants are unpaid volunteers. The current contribution
rate is $312 per volunteer year of service. Contributions to the plan, along with benefits and
refunds paid to participants are recorded when due and payable in accordance with the terms of
LOSAP. Administrative costs are paid by the County.
Annual Pension Cost and Net Pension Obliqation
Annual Required Contribution
Interest Adjustment
$ 58,904
58,904
(58,904)
Contributior'ls Made
Increase in Net Pension Obligation
Net Pens'on Obligation, beginning of year
Net Pension Obligation, end of year
$
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 15 - PENSION PLAN FOR VOLUNTEER FIREFIGHTERS AND EMERGENCY
MEDICAL SERVICES (Continued)
The annual required contribution for the past year was determined as part of the December 31,
2004 actuarial valuation using a variation of the aggregate actuarial cost method. This method
does not identify or separately amortize unfunded actuarial liabilities. The actuarial assumptions
included (a) 5.0% investment rate of return (b) no assumption for mortality pattern as it is
inapplicable (c) no assumption for salary increases as benefits are not based on compensation
and (d) no increase for inflation as benefits are based on a flat amount per year of service. The
actuarial value of assets includes only the fair value of the assets. There was no unfunded
actuarial accrued liability at December 31,2004.
Three Year Trend Information
Fiscal Year Ending
Annual Pension Cost
(APC )
Percentage of APC
Contributed
Net Pension
Obligation
12/31/02
12/31/03
12/31/04
$
$
$
89,437
73,840
58,904
100%
100%
100%
$
$
$
NOTE 16 - POST RETIREMENT BENEFITS OTHER THAN PENSION
In addition to the retirement plan described in the previous note, the County provides post
retirement health care benefits in accordance with state statutes, to all employees who retire
from the County with at least 10 years of service and have attained the age of 62; and who are
enrolled in the County's group health plan. Currently 269 retirees are eligible for this post
,- ", , (~r 1'"'0St r-=firement health care benefits, excluding claims, are
" <:J 'C / :=ar ell.":e.J September 30, 2005 8/;: 2nditures
oj .p 1,0 I ""I 4.;J'"",1 t;; I ,-,..'-'~i Il,,--';U Ivt I--O::,i retirement health care.
NOTE 17 - RECOGNITION OF CLOSURE AND POST CLOSURE COST
As described in Note 1, current regulations of the U.S. Environmental Protection Agency (EPA)
and the Florida Department of Environmental Protection (FDEP) require municipal solid waste
landfills to place a final cover on closed landfill areas, and to maintain those areas for up to 30
years after closure. The County periodically obtains updated and revised estimates of total
future closure and postclosure costs from its consulting engineers. All amounts recognized are
based upon what it would cost to perform closure and postclosure functions in current dollars.
Actual costs may be different due to inflation, changes in technology, or changes in laws and
regulations.
Recognition of the liability for closure and post closure costs is based on the landfill capacity
used to date. The landfill capacity of the County's previously operated landfills ;s 100% used
and has no remaining landfill life. Closure of these landfills was substantially completed during
the year ended September 30, 1994. The County has another landfill site, which has never
been used. Accordingly, no future closure cost is accruable except for post closure costs
estimated to be incurred in the coming year. At September 30, 2005, the estimated futur~ cost
for postclosure maintenance, which is reported as a long-term liability in the Municipal Service
District-Waste enterprise fund, totaled $368,240.
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 17 - RECOGNITION OF CLOSURE AND POST CLOSURE COST (Continued)
For the public landfill, accounted for in the Municipal Service District-Waste enterprise fund,
expenses associated with the final closure and postclosure maintenance of landfill areas are
recognized over the active life of those areas. These costs are recognized in each operating
period based on the amount of waste received during that period, regardless of when cash
disbursements are made for these costs. The cumulative effect of updated and revised
estimates of closure-related costs is recognized in the period of the change to the extent it
relates to current and past operations.
The Florida Department of Environmental Protection approved a post closure operating plan,
which permits the County to fund closure, and post closure costs as an operating expense using
annual appropriations. The landfill is required by state and federal laws and regulations to make
annual contributions to a cash escrow account to meet financial assurance requirements. In
accordance with laws and regulations, the landfill had cash and investments of $1,708,171 held
for these purposes at September 30, 2005. In the event closure escrows and interest earnings
prove inadequate due to inflation, changes in technology or additional post closure care
requirements, these costs may need to be covered by charges to service users.
NOTE 18 - OPERATING LEASES
The County leases certain office space, equipment and vehicles under operating lease
agreements. The following is a schedule by years of minimum future rentals under
noncancelable operating leases as of September 30, 2005:
Year Ending
Septerrber 30th
......,.'---"'.......
. .,
V,',.;. '-,''''' f r
2009
2010
Thereafter
Total
3,776,467
3,771,831
15,698,523
$ 34,400,585
NOTE 19 . LITIGATION
The County is a defendant in various lawsuits and is involved in other disputes wherein
substantial amounts are claimed. In the opinion of the County, these suits and claims should
not result in judgments or settlements, which, in aggregate, would have a material adverse
died on [he County's fi/'lAnr!81 condition,
NOTE 20 . COMMITMENTS AND CONTINGENCIES
Grant Proqrams - The County participates in a number of federally assisted grant programs.
These programs are subject to financial and compliance audits by the grantors or their
representatives.
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 20 . COMMITMENTS AND CONTINGENCIES (Continued)
Arbitraqe Rebate - In accordance with the Tax Reform Act of 1986, any interest earnings on
borrowed construction funds in excess of the interest costs are required to be rebated to the
federal government. The County has estimated that there will be no significant liability for
arbitrage rebate.
Impact Fee Refunds - Unexpended or unencumbered funds arising from the collection of impact
fees may be refunded within one year following the end of the sixth year from the date on which
the impact fee was paid or within three months of the noncommencement of construction.
NOTE 21 - CONDUIT DEBT
IDA Health Care Facilities Revenue Bonds. Series 2003 - The Monroe County Industrial
Development Authority approved the issuance of IDA Health Care Facilities Revenue Bonds,
Series 2003, not to exceed $2,500,000 and for a loan by the Authority to the Guidance Clinic of
the Middles Keys, Inc. to provide for the refinancing of certain outstanding indebtedness of the
corporation and for financing certain capital improvements to the corporations health care
facilities. Ownership of the acquired facilities is in the name of the private entity served by the
bond issuance. Neither the County, the Authority, the State, nor any political subdivision thereof
is obligated in any manner for the repayment of the bonds. Accordingly, the bonds are not
reported as liabilities in the accompanying financial statements. Maturity of the Series 2003
Bonds is August 1, 2018.
Industrial Development Bonds (North Key larQo Utility Corp. System). Series 2005 - The
Monroe County Industrial Development Authority issued Industrial Development Revenue
'-. ' ", - , 'Iilif,; ('''JrPoration System), Series 2005 totaling $2,965,000 on
oJ'J of a i r;e pri: ,!dJ the $3,400,000 of Industrial
U611t:IUPlllt:::fll t\t:\It::f,ut:: bUI,J;;; l",,:;,ued in 1995 related to the North Key largo Utility Corporation
Project. Neither the County, the Authority the State, nor any political subdivision thereof is
obligated in any manner for the repayment of the bonds. Accordingly, the bonds are not
reported as liabilities in the accompanying financial statements. Maturity of the Series 2005
Bonds is March 1, 2025.
NOTE 22 - KEY LARGO WASTEWATER TREATMENT DISTRICT AGREEMENT
On December 15, 2005 the County entered into an agreement with the Key largo Wastewater
Treatment District (District) whereby the County granted an interest free loan to the District in
the amount of $914,285, of which $731,428 was provided by the County and $182,857 was
provided by the Florida Keys Aqueduct Authority. The purpose of the loan was to provide
matching Iumls fur iile District's wastewater treatment and ccllection ::;y::;tcm W;Jstcw3ter grant;
however, the County has also agreed to segregate any payments the District makes on the loan
and to refund those payments to the District for use in wastewater treatment and collection
projects within the District. Accordingly, the County's note receivable in connection with the loan
has been fully reserved to reflect the conveyance of funds to the District associated with the
agreement and was recorded in the One Cent Infrastructure Surtax Special Revenue Fund.
The District's payments under the loan agreement are scheduled to be $91,429 annually,
beginning July 1, 2008 and continuing through July 1, 201'8.
MONROE COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2005
NOTE 23 - SUBSEQUENT EVENT
During October 2005, Monroe County sustained direct impact from a major hurricane.
Subsequently, the County incurred costs associated with emergency protective measures and
debris removal totaling approximately $37 million. Associated with these costs, the County
expects approximately $34.7 million in reimbursements from federal and state agencies under
disaster assistance programs.
The County continues to work with state and federal agencies to determine the final amounts
reimbursable for hurricane-related costs. The ultimate amount received will be influenced by
pending determinations of numerous issues related to reimbursement requests, the ultimate
result of which could differ substantially from the County's expected reimbursements.
NOTE 24 - PROPOSED BOND ISSUANCE
The County is discussing the issuance of $31 million in Key West Airport Bonds, which are
currently in the draft stage. The bonds are expected to be approved for issuance in fiscal year
2006 to fund airport construction projects.
r=. ?A
COMBINING AND INDIVIDUAL
FUND STATEMENTS AND SCHEDULES
THIS PAGE INTENTIONALLY lEFT BLANK
~~
;
NONMAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
. .FFORDABLE HOUSING PROGRAMS
To account for revenues and expenditures of various low income housing programs.
.AW LIBRARY
To account for all revenues and expenditures for the County's law library.
.OURIST DEVELOPMENT DISTRICTS
To account for the local option three-cent bed tax in five districts, all districts two cent, and administrative
and promotional funds for the expenditures of advertising, promotions, and special events of the County
Tourist Development Council.
'MPACT FEES
To account for the revenues and expenditures relating to impact fees collected for roadways, parks and
recreation, libraries, solid waste, police facilities, fire and EMS, and fair share housing.
FIRE AND AMBULANCE DISTRICTS
To account for revenues and expenditures in districts for fire and ambulance services.
UPPER KEYS HEALTH CARE SPECIAL TAXING DISTRICT
To account for all transportation and hospitalization costs of Monroe County trauma patients in Dade
County.
UNINCORPORATED AREA SERVICE DISTRICTS
To account for all revenues and expenditures for planning, building and zoning and parks and recreation
services provided only to the unincorporated area of the County.
LOCAL HOUSING ASSISTANCE SPECIAL REVENUE FUND-
The Local HOlJsinq .As<;;~t;:lnrA rl Inri k 'r~,,,rI ~,~ ....,...., ..,....t ~'r tt'0;"--"'~ ','
~,l'" {''"'Ir .Jho
I1UNIC'PAL POLICING
To account for all revenues and expenditures for local road patrol law enforcement in the City of Marathon,
City of layton and Islamorada, Village of Islands.
11 ENHANCEMENT FEES
To account for fees levied on each telephone access line in Monroe County for the enhancement of the
911 emergency telephone system.
JCK KEY SECURITY DISTRICT
To account for the revenues and expenditures in providing security services for the Duck Key District.
)AT/NG IMPROVEM;NI
To account for revenues and expenditures for providing boating-related activities, for removal of vessels
and floating structures deemed a hazard to public safety and health, and for manatee and marine mammal
protection and recovery.
;CELLANEOUS SPECIAL REVENUE
To account for revenues and expenditures earmarked for specific purposes.
1r'r.n+inl._...I\
NON MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS - CONTINUED
IjVIRONMENT AL RESTORATION
To account for all revenue and expenditures for fines/fees collected and earmarked for environmental
protection.
AW ENFORCEMENT TRUS!
To account for the funds used for the purpose of training police officers and supporting personnel in the
prevention, investigation, detection and identification of crime.
:OURT FACILITY FEES
To account for revenues collected upon the institution of any civil action, suit or proceeding to be used
exclusively in providing and maintaining existing and future facilities for the use of the Circuit and County
Court systems.
JRUG ABUSE TRUST
To account for assessments collected for drug abuse programs and to disburse assistance grants for drug
abuse treatment and/or educational programs which meet the standards for qualification of such programs
by the Department of Health and Rehabilitative Services.
MARATHON MUNICIPAL SERVICE
To account for the revenues and expenditures for municipal services for Marathon.
WASTEWATER MTSU
To account for the revenues and expenditures for wastewater services for Conch Key, Bay point, Big
Coppitt and Key largo.
....'c;
STOCK ISLAND WASTEWATER
To account for the revenues and expenditures for Stock Island wastewater.
property and repackaging the property to meet U Ie IdllU U".., . ,,;',"\~' i " .
i 0 d\..,,\"'VUII1.. 1'-'
SHERIFF'S INMATE COMMISSARY
To account for the revenues and expenditures of inmate telephone commissions, canteen revenues and
other inmate programs.
SHERIFF'S IMPACT SUPPORT
To account for the revenues and expenditures relating to the administration of the South Florida Drug &
Money Laundering Task Force.
SHERIFF'S OFF-DUTY
10 accuu,,1 for the ro':ooe.5, e'r'e"diturc5 ood rplated reimbursements for iaw enforcement services
provided to other organizations.
SHERIFF'S GRANTS
To account for the revenues and expenditures relating to various grants.
SHERIFF'S TEEN COURT
To account for the revenues and expenditures pertaining to a program designed to deter juveniles who are
becoming involved in crime.
(Continued)
NON MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS - CONTINUED
SHERIFF'S SOUTH FLORIDA LAW ENFORCEMENT TRUST
To account for the revenues and expenditures pertaining to South Florida Drug & Money laundering Task
Force.
SHERIFF'S SHARED ASSET FORFEITURE
To account for the revenues and expenditures of the Sheriff Department's shared asset forfeiture program.
SHERIFF'S FEDERAL FORFEITURE
To account for the Sheriff's revenues produced from forfeitures and expenditures in the prevention,
investigation, detection and identification of crime.
SHERIFF'S HIDTA ADMINISTRATIVE
To account for the revenues of service fees collected for administering HIDTA grants. Expenditures relate
to the costs of administering the grants.
SHERIFF'S AIRPORT SERVICES
To account for expenditures related to providing security at airports throughout the county.
SHERIFF'S LAW ENFORCEMENT TRUST
To account for expenditures to non-profit organizations to help deter drug use and juvenile delinquency.
SHERIFF'S FINE AND FORFEITURE
To account for the proceeds from state forfeitures received primarily from the South Florida Drug and
Money laundering Task Force.
CLERK'S MODERNIZATION TRUST FUND
To account for revenue received through an additional recording fee pursuant to Florida Statute
28.24(15)(d) to be used for equipment. equipment maintennnr;e. tr::l;ni,,'1 rlnrf tpchn;r"'ll :=t~,,;~t;:mre
CLI::t\r\ ~ ,-,UUK I Kt::LA I cO
To account for revenues and expenditures for providing court related services under the direction of the
Clerk of the Circuit Court.
:;UPERVISOR'S VOTER EOUCA TION & EQUIPMENT
To account for revenue received through grants for the education of voters and the purchase of voter
equipment.
DEBT SERVICE FUNDS
WRASTRUCTURE Sl'lES SURT..-\)( REVENUE BONDS, SER:ES:?Q9~
To account for accumulation of resources for, and payment of, interest and principal on the long-term debt
incurred in the issuance of $21,455,000 in revenue bonds.
CAPITAL PROJECT FUNDS
.ERK'S REVENUE NOTE
To account for the Clerk's network system from the Florida local Government Finance Commission loan.
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2005
SPECIAL
Tourist Tourist
Affordable Development Development
Housing law All Districts Admin & Promo
Programs Library Two Cent Two Cent
ASSETS
Cash and Cash Equivalents $ 293,006 $ 45,309 $ 3,377,609 $ 3,952.525
Accounts Receivable, Net 1 ,434
Due from Other Funds 24,960 51,723
Due from Other Governmental Units 18,489 38,312
Mortgages/Notes Receivable 287,573
Allowance for Mortgages/Notes Receivable (287,573)
Interest Receivable
Total Assets $ 293,006 $ 45,309 $ 3,421,058 $ 4,043.994
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ $ $ 353,216 $ 370,910
Retainage Payable
Accrued Wages and Benefits Payable 82 1,288
Due to Other Funds 60,734 135,146 """,
I' , ~(:. 1 R.138 6,071
Accrueo Inlel est t-- a)'GlUle - -------- -.
Total Liabilities 432,170 513,415
Fund Balances:
Reserved for:
land Acquisition
Mortgage loans
Debt Service
Unreserved, Designated for Special Revenue Fund
Unreserved, Undesignated 293,006 45,309 2,988.888 3,530,579
T(jtaJ F~nd B3~2rC~'3 293,006 45,109 2,988.888 3,530,579
Total Liabilities -:md Fund Balances $ 293,006 $ 45,309 $ 3.421,058 $ 4, 04~ ,,994
REVENUE FUNDS
Tourist
Development
District #One
Three Cent
$ 4,204,593 $
46,918
15,208
$ 4,266,719 $
Tourist
Development
District #Two
Three Cent
Tourist
Development
District #Three
Three Cent
Tourist
Development
District #Four
Three Cent
Tourist
Development
District #Five
Three Cent
Impact Fees,
Roadways
492,294 $ 1,133,348 $ 1,350,268 $ 1,093,929 $ 7,154,857
2,211
17,179
5,260
42,388
4,909
39,999
5,445
43,161
511,684 $ 1,180,996 $ 1,395,176 $ 1,142,535 $ 7,154,857
$
606,629 $
1,748
55,492
44,123
IUI,!;j92
4,466 $
560
21,033
57
26,116
421,113
3,137,614
3,558,727
--- ------
4,266,719 $
485,568
485.568
.511,684 $
64,184 $
34
30,418
16,695
111,331
87,711 $
132,245 $
31
63,659
14A
1,168
38,818
.,
255,071
151,549
172,232
1,069,665 1,243,627 970,303 6,899,786
_,_~~c _
1,069,665 1,243,627 970.,ln.3 6,a99 70G
."'---
1,180,996 $ 1,395,176 $ 1,142,535 $ 7,154,857
~ =
255,071
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET- CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2005
SPECIAL
Impact Fees,
Parks and
Recreation
Impact Fees, Impact Fees, Impact Fees,
Libraries Solid Waste police Facilities
ASSETS
Cash and Cash Equivalents $ 1,127.585 $ 525,228 $ 69,917 $ 248.351
Accounts Receivable, Net
Due from Other Funds
Due from Other Governmental Units 1,083
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Interest Receivable
Total Assets $ 1.127,585 $ 526,311 $ 69,917 $ 248,351
LIABILITIES AND FUND BALANC ES
Liabilities:
Accounts Payable $ $ $ $
Retainage Payable 33,628
Accrued Wages and Benefits Payable 329
Due to Other Funds
"-11 ! ' ,;tc,
AGCrLJ81.1 111lt;.j \,;;:..,\. '-"'J .;.~,-.;;
-~--"--- ,,-- .
Total Liabilities 329 jJ,bL8
Fund Balances:
Reserved for:
land Acquisition
Mortgage loans
Debt Service
Unreserved, Designated for Special Revenue Fund
Unreserved. Undesignated 1,127,256 526,311 69,917 214,723
Tot':!l Fund R8lances 1,127,256 520.:111 69,917 214,723
Total Liabilities and Fund Bal3nces $ 1,127,585 $ 526,311 $ 69,917 $ 248,351
--.:..."-
REVENUE FUNDS
Impact Fees,
Fire & EMS
Impact Fees,
Fair Share
Housing
Fire & Amb
District #1,
lower and
Middle Keys
Upper Keys
Health Care
Special
Taxing District
Fire & Amb
District #6,
Key largo
Unincorp.
Area Service
District,
Parks & Rec.
$
257,192 $
108.739 $ 2,079,753 $ 2,369,005 $
355,799
32,525
683
679,655 $
4
1,384,302
242
473
64,399
$
257,192 $
108,739 $ 2,468,760 $ 2,369,005 $
679,901 $
1,449,174
$
$ $ 129,571 $ 2,529 $ 103,794 $ 57,572
101,169 3,289 1,176 10,367
532,883 26,677 101,475 299,313
1,341 17? ~ ~~1 ~,817
764,964
32,667
208,406
370,069
257,192 108,739 1,703,796 2,336,338 471,495 1,079,105
_2_5~192 108,7.'39 1,703,796 ._-~---
2, 336,.Ti8 471,495 1,079,105
257,192 $ 108,739 $ 2,468,760 $ 2,369,005 $ 679,901 $ 1,449,174
-"-- = :..::.
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET- CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2005
SPECIAL
Unincorp.
Area Service
Dist-Planning
Bldg. & Zoning
local
Housing
Assistance
Municipal
policing
911
Enhancement
Fees
ASSETS
Cash and Cash Equivalents $ 6,676,068 $2,748.141 $ 930,436 $ 498,301
Accounts Receivable, Net 4,073 23,4 17
Due from Other Funds 15,147 174
Due from Other Governmental Units 319,596 426 44,412
Mortgages/Notes Receivable 3,174,961
Allowance for Mortgages/Notes Receivable (3,174,961)
Interest Receivable 51,556
Total Assets $ 7,014,884 $ 2,799,697 $ 930,862 $ 566,304
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ 245,755 $ 195,390 $ $ 25,138
Retainage Payable
Accrued Wages and Benefits Payable 122,914 1,138
Due to Other Funds 1,167,799 52,357
" 0 ~ ?~R 163 5
Accrued Interest ~ayaul~ ---'-
Total Liabilities 1,545,874 195,553 52,362 26,276
Fund Balances:
Reserved for:
land Acquisition
Mortgage loans
Debt Service
Unreserved, Designated for Special Revenue Fund
Unreserved, Undesignated 5,469,010 2,604,144 878,500 540,028
T,.:;tal Fund 8~!::mc9s 5,469,010 2,604,144 878,500 540,028
Total liabilities and Fund Balances $ 7,014,884 $ 2,799,697 $ 930,862 $ 566,304
REVENUE FUNDS
Duck Key
Security
District
Boating
Improvement
Miscellaneous
Special Environmental
Revenue Restoration
law
Enforcement
Trust
Court
Facility
Fees
$
175,814 $ 1,139,538 $ 3,115,289 $
81,812 $
118,338 $ 1,240,768
1,045
37,180
478
$
176,859 $ 1,176,718 $ 3,115,289 $
81,812 $
118,816 $ 1,240,768
$
7,320 $
61,953 $
23,549 $
$
$
49,359
55,196
14,244
19 AA9
1,320
111,312
123,260
19,889
169,539 1,065,406 2,992,029 81,812 98,927 1240,768
169,539 1,065,406 /,992,029 81,812 qa,927 1240,7G8
~,c,___ ---~
176,859 $ 1,176,718 $ 3,115,289 $ 81,812 $ 118,816 $ 1,240,768
...:.: -....;;::
I\IONROE COUNTY, FLORIDA
COMBINI~G BALANCE SHEET- CONTINUED
NONrflAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2005
SPECIAL
Drug
Abuse
Trust
Marathon
Municipal
Service
Conch Key
Wastewater
MSTU
Bay Point
Wastewater
MSTU
ASSETS
Cash and Cash Equivalents $ 84,221 $ -1,730,030 $ 13,957 $ 52,296
Accounts Receivable, Net
Due from Other Funds
Due from Other Governmental Units 16,187 195 725
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Rece ivable
Interest Receivable
Total Assets $ 84,221. $ 1,746,217 $ 14,152 $ 53,021
LIABILITIES AND FUND BALAN CES
Liabilities:
Accounts Payable $ $ 3,055 $ $
Retainage Payable
Accrued Wages and Benefits Payabl e
Due to Other Funds
I- / "r... .1'1(_ ;:.,..... 'rnfl'f"t"~"1' , Jri~<:: 33
A\."lr."JUi.;;'U 1III.vJ~";...;Il i '~'j'-- '."
Total Liabilities ---~~-'~--
3,088
Fund Balances:
Reserved for:
land Acquisition
Mortgage loans
Debt Service
Unreserved, Designated for Special Re'Venue Fund
Unreserved, Undesignated 84,221 1,743,129 14,152 53,021
Tot::!1 Flmd Balances 84,221 1,743,129 14,152 53,021
Total liabilities and Fund Balances $ 84,221 $1,746,217 $ 14,152 $ 53,021
~
REVENUE FUNDS
Big Coppitt
Wastewater
MSTU
Key largo
'Nastewater
MSTU
Stock Island
Wastewater
Comprehensive
Plan land
Authority
Sheriffs
Inmate
Commissary
Sheriffs
Impact
Support
$
167,707 $
845,986 $
55,523 $ 8,026,902 $
'181,693 $
52,680
499
13,247
487
210,492
6,754,563
5,284
10,344
$
168,206 $
859,233 $
56,010 $ 14,991,957 $
239,657 $
10,344
$
$
122,625 $
$
280 $
3,987 $
27,236
3
? ?11
18,868
A/)1
10,344
122,628
29,747
23,456
10,344
1,635,215
6,754,563
168,206
168,206
736,605
7.'36,605
56,010 6,572,432
56,010 i 4,962210
"----
56,010 $ 14,991,957 $
=
216,201
'216,201
168,206 $
859,233 $
239,657 $
10,344
/" - .-
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET- CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2005
SPECIAL
Sheriff's
South Florida
Sheriff's Sheriff's Sheriffs law Enforce-
Off-Duty Grants Teen Court ment Trust
ASSETS
Cash and Cash Equivalents $ 65 $ $ $ 536,957
Accounts Receivable, Net
Due from Other Funds 9,894 4,556 24,324
Due from Other Governmental Units 10,017 121,630 13,816
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Interest Receivable
Total Assets $ 10.082 $ 131.524 $ 18,372 $ 561,281
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ $ $ $
Retainage Payable
Accrued Wages and Benefits Payable
Due to Other Funds 10,017 121,630 "'"
.
r", .-, ~., .'"'.t'1r>- f'rw'-'rnrn",nt11 Unit~ 65
~ \',- -' ~''', '....
Total Liabilities 10,082 121,030
Fund Balances:
Reserved for:
land Acquisition
Mortgage loans
Debt Service
Unreserved, Designated for Special Revenue Fund
Unreserved. Undesignated 9,894 18,372 561,281
T,jtal Fund Balances 9,894 18,372 561,281
Total Liabilities and Fund 8alanr:es $ 10,082 $ 131,524 $ 18,372 $ 561,281
-' ~
REVENUE FUNDS
Sheriffs
Shared
Asset
Forfeiture
Sheriffs
Federal
Forfeiture
Sheriffs
HIDTA
Administrative
Sheriffs
Airport
Services
Sheriffs
law Enforce-
ment Trust
Sheriffs
Fine &
Forfeiture
$ 4,806,769 $ 2,026.275 $
29,444
$
$
153 $
657,522
130,044
1,274,254
153
19,889
$ 4,806,769 $ 2,055,719 $
130,044 $ 1,274,254 $
20,042 $
657,675
$
35,799 $
275,560 $
$
$
15,859 $
478
106,663
1,274,254
2,290
1.893
---... ,-'\ -, ~
1,274,254
20,042
~v" -;.,;......
..;dL,L-"::.;i
56,869
478
4,770,970
4,770,970
1,673,496
1,673,496
73,175
73,175
657,197
657, i97
4,806,769 $ 2,055,719 $
~ ~
130,044 $ 1,274,254 $
20,042 $
657,675
(Continued)
MONROE COUNTY, FLORIDA
COMBINING BALANCE SHEET. CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2005
SPECIAL REVENUE FUNDS
Clerk's Clerk's Supervis'Jr's
Modernization Court Voter Educ, &
Trust Related Equipment
ASSETS
Casb and Cash Equivalents $ 1,549,002 $ 1,145,694 $ 64,699
Accounts Receivable, Net
Due from Other Funds
Due from Other Governmental Units 8,936 24,262
Mortgages/Notes Receivable
Allowance for Mortgages/Notes Receivable
Interest Receivable
Total Assets $ 1,557,938 $ 1,169.956 $ 64,699
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable $ 144,871 $ 146,200 $
Retainage Payable
Accrued Wages and Benefits Payable
Due to Other Funds 650,887 13.455
Due to Other Governmental Units 308,750
1 . ,"
Total LIabilities i-t-+,,-,' i I, I .. J if}
Fund Balances:
Reserved for:
land Acquisition
Mortgage loans
Debt Service
Unreserved, Designated for Special Revenue Fund
Unreserved, Undesignated 1,413,067 51,244
Total Fund Balances 1,413,067 51,244
Total Liabilities and Fund Balances $ 1,557,938 $ 1,169,956 $ 64,699
G-11
Total Nonmajor
Special
Revenue Funds
DEBT
SERVICE
FUND
Infrastructure
Sales Surtax
Revenue Bonds,
Series 2003
CAPITAL
PROJECT
FUND
Clerk's
Revenue
Note
Total
Nonmajor
Governmental
Funds
$ 70,617,421 $ 634,216 $ 89,945 $ 71,341,582
466,851 466,851
358,716 358,716
2,414,544 2,414,544
10,217,097 10,217,097
(3,462,534 ) (3,462,534)
51,556 51,556
$ 80,663,651 $ 634,216 $ 89,945 $ 81,387,812
$ 3,220,646 $ $ 2,400 $ 3,223,046
33,628 33,628
272,529 272,529
5,153,838 5,153,838
442,657 11') ,~!-''''
'1 C;-, 1(10
v j'-+.ubO
....,4UU., vi J14,665 2,400 9,597,772
1,635,215 1,635,215
6,754,563 6,754,563
319,551 319,551
421,113 421,113
62,572,053 87,545 62,659,598
71,.382,944 319,551 87,545 71,70004n
$ 80,66.3,651 $ 634,216 $ 89,945 $ 81,387,812
_::...:
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
NON MAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2005
SPECIAL
Tourist Tourist
Affordable Development Development
Housing law All Districts Admin & Promo
Programs Library Two Cent Two Cent
Revenues:
Taxes $ $ $ 3,021,695 $ 6,261,547
Licenses and Permits
Intergovernmental
Charges for Services 43,449 90,036
Fines and Forfeitures
Investment Income 8,074 1,199 91,352 94,514
Miscellaneous 7,153 165
Total Revenues 15,227 1,199 3,156,496 6,446,262
Expenditures:
Current:
General Government
Public Safety
Physical Environment
Economic Environment 3,368,450 6,546,896
Human Services
"..
r :t -; -'~0 OCNn::1t;()n
-'---ii' ; .~, I 'J
Debt Service
Total Expenditures 3,368,450 6.546,896
Excess/Deficiency of Revenues
Over/(Under) Expenditures 15,227 1,199 (211,954) (100,634)
Other Financing Sources/(Uses):
Transfers from Other Funds
Transfers to Other Funds (60,734) (135,146)
Capital lease Acquisition
T::;t3' C'tt"t'?r F1r:mcing Sources/(Uses) (60,734 ) (135,146)
Net Change in Fund Balances 15,227 1,199 (272,688) (235,180)
Fund Balances-October 1 277,779 44, 11 0 3,261,576 3.766,359
Fund Balances-September 30 $ 293,006 $ 45,309 $ 2,988,888 $ 3,530,579
REVENUE FUNDS
Tourist Tourist Tourist Tourist Tourist
Development Development Development Development Development
District #One District #Two District #Three District #Four District #Five Impact Fees,
Three Cent Three Cent Three Cent Three Cent Three Cent Roadways
$ 2,485,560 $ 267,610 $ 636,728 $ 594,310 $ 657,413 $
35,740
3,848
9,156
8,545
9,453
118,129
23,702
2,663,131
13,764
34,068
36,233
29,415
191,420
168,707
360,127
285,222
679,952
639,088
696,281
2,350,186
249,484
653,524
625,188
579,586
2,350,186 249,484 653,524 625,188 579,586
312,945 35,738 26,428 13,900 116,695 360,127
160 15
(55,492) (21,033) (30,418) (37,433) (38,818) (255,071 )
(55,332) (21,033) (30,418) (37.433) (38,803) /,..,,,.,,. 0"'1)
".<:oJJ, ,
257,613 14,705 (3,990) (23,533) 77,892 105,056
3,301,114 470,863 1,073,655 1.267,160 892,411 6,794,730
3,558.727 $ 485,568 $ 1,069,665 $ 1,243,627 $ 970,303 $ 6,899,786
(Continued)
., ~ ImJlONROE COUNTY, FLORIDA
COMBINING S-..--Trll IIIIATEMENT OF REVENUES, EXPENDITURES
AND CHAII..~UGES IN FUND BALANCES-CONTINUED
NO~IolIIU&,.l1 Loll II IMAJOR GOVERNMENTAL FUNDS
FOR TH I. BII. 8 BE YEAR ENDED SEPTEMBER 30, 2005
Impact Fees,
Parks and
Recreation
Impact Fees, Impact Fees, ImJ:,:
Libraries Solid Waste polic
Revenues:
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
$
28,708
66,640
95,348
$
$
$
13,034
54,242
67,276
3,119
11,871
14,990
Expenditures:
Current:
General Government
Public Safety
Physical Environment
Economic Environment
Human Services
Culture and Recreation
6,482
, .
Oem vel I/I(;e
Total Expenditures
6,482
Excess/Deficiency of Revenues .
Over/(Under) Expenditures
88,866
Other Financing Sources/(Uses):
Transfers from Other Funds
Transfers to Other Funds
Capital lease Acquisition
Tota! Other Financing SOIJrce 9!:e,~ ~!~ ~so! (Uses)
Net Change in Fund Balances
88,866
1,038,390
Fund Balances-October 1
$1,127,256 $ 526,311 $ 69,917 $
Fund Balances-September 30
130,212
130,212
67,276
( 115,222)
---~ ~-~----
67,276
459,035
(115,222)
185,139
REVENUE FUNDS Unincorp.
Fire & Amb Upper Keys
Impact Fees, District #1, Health Care Fire & Amb Area Service
Impact Fees, Fair Share Lower and Special District #6, District,
Fire & EMS Housing Middle Keys Taxing District Key largo Parks & Rec.
$ - $ - $ 6,392,566 $ - $ 1.234,393 $ 1,028,381
17,336 703,658
472,484 64,770
6,493 921 99,931 68,913 22,998 36,906
18,808 92,173 41,170 109 31,360
25,301 93,094 7,023,487 68,913 1,257,500 1,865,075
5,902,877
843,553
343,294
1.483,498
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Revenues:
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
MiscellaneouS
Total Revenues
SPECIAL
Unincorp.
Area Service local 911
Dist-Planning Housing Municipal Enhancement
Bldg. & Zoning Assistance policing Fees
$ 801,414 $ $ 3,462,646 $
2,455,667
2,018,291 599,168
433,775 2,751,512 449,993
95,715
215,854 75,066 36,636 13,702
28,242 382,437 1,185
6,048,958 1,056,671 6,250,794 464,880
Expenditures:
Current:
General Government
Public Safety
Physical Environment
Economic Environment
Human Services
4,502,188
3,234,680
593,434
805,455
439,536
1,154,103
(" 4-_
,n , r ,:,(',-,--." L:("'In
l,a~llcil . ''-'JVJ".J
Debt Service
Total Expenditures
439,536
8,330,302
1,154,103
805,455
Excess/Deficiency of Revenues
Over/(Under) Expenditures
(2,281,344) (97,432) 5,445,339
15,147
(1,225,696) (5,699,526)
(1,210,549) (5,699,526)
------- ~-- +..--,'----.-
(3,491,893) (97,432) (254,187)
8,960,903 2,701,576 1,132,687
25,344
Other Financing Sources/(Uses):
Transfers from Other Funds
Transfers to Other Funds
Capital Lease Acquisition
Total Other F::l3nc;rg 'S0i 1;r:fO~j(Uses)
174
174
25,518
Net Change in Fund Balances
Fund Balances-October 1
514,510
Fund Balances-September 30
$ 5,469,010 $ 2,604,144 $ 878,500 $ 540,028
~ ~
2,153
46,426
463,673
226,580
15,743
7,589
65,183
18,721
R pn3
125,145
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES-CONTINUED
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Revenues:
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
SPECIAL
Drug Marathon Conch Key Bay Point
Abuse Municipal Wastewater Wastewater
Trust Service MSTU MSTU
$ $ 1,132,226 $ 13,749 $ 51,114
11 ,993
16.030
194
719
1,987
39,813
322
1,224
53,057
13.980
1,188,069
14,265
Expenditures:
Current:
General Government
Public Safety
Physical Environment
Economic Environment
Human Services
Cultl're :.=mr! Recreation
33,.218
403
1 ,489
176,807
-
~ ~
Debt Service
Total Expenditures 210,025 403 1 ,489
Excess/Deficiency of Revenues
Over/(Under) Expenditures 13,980 978,044 13,862 51,568
Other Financing Sources/(Uses):
Transfers from Other Funds
Transfers to Other Funds
Capital lease Acquisition
Total Other Financing Sources!(U~8S)
--
Net Change in Fund Balances 13,980 978,044 13,862 51 .568
Fund Balances-October 1 70,241 765,085 290 1.453
Fund Balances-September 30 $ 84,221 $1,743,129 $ 14,152 $ 53,021
"- =
REVENUE FUNDS
Big Cop pitt Key largo Comprehensive Sheriff's Sheriff's
Wastewater Wastewater Stock Island Plan land Inmate Impact
MSTU MSTU Wastewater Authority Commissary Support
$ 164,890 $ 928,397 $ $ - $ $
3,150,766
483 13,086 483 416,299 141,255
2,833 20,570 918 262,715 3,049
54,609 62,289
168,206 962,053 56,010 3,413,481 481,637 141,255
27,119
6,730,779
432,065
352,034
141,255
459,184
6,730,779
352,034
141,255
168,206
502,869
56,010
(3,317,298)
129,603
--
---..-- ~-
168,206 502,869 56,010 (3,317,298) 129,603
233,736 18,279,508 86,598
168,206 $ 736,605 $ 56,010 $ 14,962,210 $ 216,201 $
'- ...::.= ==.:.. =
rContinllPrl\
fl'ONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CH~GES IN FUND BALANCES-CONTINUED
NO~ flAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2005
SPECIAL
Sheriffs
South Florida
Sheriffs Sheriffs Sheriffs law Enforce-
Off-Duty Grants Teen Court ment Trust
Revenues:
Taxes $ $ $ $
Licenses and Permits
Intergovernmental 13,990 386,828 49,720
Charges for Services 93,923
Fines and Forfeitures 170,371
Investment Income 11 ,485
Miscellaneous
Total Revenues 107,913 386,828 49,720 181,856
Expenditures:
Current:
General Government
Public Safety 107,978 460,253 91,774 261
Physical Environment
Economic Environment
Human Services
(',f',.'" ~....>j P"'rre'1ticn
- r- . ~
Debt Service
Total Expenditures 107,978 460,253 91 ,774 261
Excess/Deficiency of Revenues
Over/(Under) Expenditures (65) (73,425) (42,054) 181,595
Other Financing Sources/(Uses):
Transfers from Other Funds 74,085
Transfers to Other Funds
Capital lease Acquisition
Tnt81 Other Financinq Sourc::~/(Uses) 74,085
~_.--'^~.
Net Change in Fund Balances (65) 660 (42,054) 181,595
Fund Balances-October 1 65 9,234 60,426 379.686
Fund Balances-September 30 $ $ 9,894 $ 18,372 $ 561,281
...... ,.,A
REVENUE FUNDS
Sheriffs
Shared Sheriff's Sheriff's Sheriffs Sheriff's Sheriff's
Asset Federal HIDTA Airport law Enforce- Fine &
Forfeiture Forfeiture Administrative Services ment Trust Forfeiture
$ - $ $ $ $ $
1,305,949 1,679,835 125,145 58,041
190,683
204,968 52,779 7,123
607,631
204,968 1,358,728 190,683 1,679,835 125,145 672,795
151,632
1,416,086
193,265
1,679,835
125,145
15,598
151,632
1,416,086
193,265
1,679,835
125,145
15,598
53,336
(57,358)
(2,582)
657,197
53,336
(57,358)
1,730,854
(2,582)
657, 197
4,117,634
75,757
4,770,970 $ 1,673,496 $
73,175 $
$
$
657,197
(ContinI1Arl\
MONROE COUNTY, FLORIDA
COMBINING S,.A"TEMENT OF REVENUES, EXPENDITURES
AND CHANG ES IN FUND BALANCES-CONTINUED
NONPw1AJOR GOVERNMENTAL FUNDS
FOR THE 'tEAR ENDED SEPTEMBER 30, 2005
Revenues:
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Miscellaneous
Total Revenues
SPECIAL REVENUE FUNDS
Clerk's Clerk's Supervisor's
Modernization Court Voter Educ. &
Trust Related Equipment
$ $ $
404,680 65,621
591,371 2,022,264
1,214,885
21,401 77
8,936
621,708 3,641,829 65,698
Expenditures:
Current:
General Government
Public Safety
Physical Environment
Economic Environment
Human Services
('I ,", ';"t:'! ""r,i R"'cro;:'!tirm
14,454
~ ,< I.". ~
j
Debt Service
Total Expenditures
177,024
3,641,829
14,454
Excess/Deficiency of Revenues
Over/(Under) Expenditures
444,684
51,244
Other Financing Sources/(Uses):
Transfers from Other Funds
Transfers to Other Funds
Capital lease Acquisition
Total Other Financing 3ou:c:es/{U::;c3)
318,750
318,750
Net Change in Fund Balances
763,434
649,633
51,244
Fund Balances-October 1
Fund Balances-September 30
$
1,413,067 $
$
51,244
DEBT CAPITAL
SERVICE PROJECT
FUND FUND
Infrastructure Total
Total Nonmajor Sales Surtax Clerk's Nonmajor
Special Revenue Bonds, Revenue Governmental
Revenue Funds Series 2003 Note Funds
$ 29.134,639 $ $ $ 29,134,639
2,475,613 2,475,613
10,579,028 656,045 11,235,073
9,561,977 9,561,977
1,870,804 1,870,804
2,009,713 10,471 2,216 2,022,400
1,7711,9Q4 L1 185 1 7~ 1 1 ')Q
-- _. - . ~
'), , t ~ _ (.; I f ~ <5 l;Lv,,~ I~) {J" _~ j , '-' '-.1, ,-,10 j J ,':;IU.J
11,311,803 11,311,803
16,359,368 16,359,368
1.811,934 1,811,934
15,535,006 15,535,006
408,477 408,477
1,508,701 1,508,701
3,825,456 3,825,456
36,608 36,608
322,446 2,420,981 2,743,427
51,083,191 2,420,981 36,608 53,540,780
6,325,577 (1,754,465) (30,227) 4,540,885
373,363 1,896,115 2,269,478
(8,995,667) (8,995,667)
318,750 318,750
(8,303,554) 1,896,115 (6,407,439)
(1,817,911) 141,650 (30,227) (1.866,554)
73,360,921 177,901 117,772 73,656,594
$ 71,382,944 $ 319,551 $ 87,545 $ 71,790,040
G-24
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
AFFORDABLE HOUSING PROGRAMS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 4,143 $ 4,143 $ 8,074 $ 3,931
Miscellaneous 7,153 .,153
Total Revenues 4,143 4,143 15,227 11,084
EXPENDITURES:
ell: "",of:
c ',ie Eilvi,onmt:i t;
lurdable Housing Initiatives 272,436 272,436 272,436
Excess/Deficiency of Revenues
Over/(Under) Expenditures (268,293) (268,293) 15,227 283,520
Other Financing Sources/(Uses):
Reserve for Contingencies (5,000) (5,000) 5,000
Net Change in Fund Balances (273,293) (273,293) 15,227 288,520
Fund Balances, October 1 277,779 277,779 277,779
Fund Balances, September 30 $ 4,486 $ 4,486 $ 293,006 $ 288,520
G-25
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES. BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #ONE, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 2,183,687 $ 2,183,687 $ 2,485,560 $ 301,873
Charges for Services 35,740 35,740
Investment Income 118,129 118,129
Miscellaneous 23,702 23,702
Total Revenues 2,183,687 2,183,687 2,663,131 479,444
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 1,304,867 1,304,867 1,261,194 43,673
Administrative Services 88,650 88,650 61,151 27,499
Catastrophic Emergency 424,448 424,448 424,448
Special Events 275,416 227,484 152,335 75,149
Bricks and Mortar 2,310,018 2,310,018 875,506 1,434,512
Beaches 404,900 404,900 404,900
Total Expenditures 4,808,299 4,760,367 2,350,186 2,410,181
. _- I - , , , I .---. -tJ '---' i'-'I1..l....f1 ""'",:) (.:.,0..:'4,0 J~) (~,b(6,680L 312,945 2,889,625
Other Financing Sources/(Uses):
Transfers from Other Funds 160 160
Transfers to Other Funds (7,56Ol {55,492l (S5,492l
Total Other Financing Sources/(Uses) (7,560) (55,492L (55,332~ 160
Net Change in Fund Balances (2,632,172) (2,632,172) 257,613 2,889,785
~und Balances, October 1 3,301,114 3,30 1,114 J,301,114
und Balances, September 30 $ 668,942 $ 668,942 $ 3,558,727 $ 2,889,785
.:: .::...
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES. BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #TWO, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 219,284 $ 219,284 $ 267,610 $ 48,326
Charges for Services 3,848 3,848
Investment Income 13,764 13,764
Total Revenues 219,284 219,284 285,222 65,938
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 161,490 173.471 170,912 2,559
Administrative Services 10,434 10,434 5,824 4,610
Catastrophic Emergency 33,393 13,059 13,059
Special Events 27,981 16,000 10,487 5,513
Bricks and Mortar 333,325 333,326 40,273 293,053
Tourist Information Services 21,988 21,988 21,988
Total Expenditures 588,611 568,278 249,484 318,794
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUNDBALANCES-BUDGETANDACTUAL
TOURIST DEVELOPMENT, DISTRICT #THREE, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #FOUR, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 490,560 $ 490,560 $ 594,310 $ 103.750
Charges for Services 8,54f 8545
Investment Income 36.233 36,233
Total Revenues 490,560 490,560 639,088 148,528
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 298,458 447,493 443,918 3,575
Administrative Services 19,558 19,558 14,408 5,150
Catastrophic Emergency 138,782 103,169 103,169
Special Events 262,433 113,398 38,998 74,400
Bricks and Mortar 899,442 899,442 123,168 776,274
Tourist Information Services 4,696 4,696 4,696
Total Expenditures 1,623,369 1,587,756 625,188 962.568
Excess/Deficiency of Revenues
Other financing Sources/(Uses):
Transfers to Other Funds (1,820) (37,433) (37,433)
Net Change in Fund Balances (1,134,629) (1,134.629) (23,533) 1 , 111,096
Fund Balances, October 1 1,267.160 1,267,160 1,267,160
Fund Balances, September 30 $ 132,531 $ 132,531 $ 1.243.627 $ 1 ,111 ,096
n_~1
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
TOURIST DEVELOPMENT, DISTRICT #FIVE, THREE CENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 563,212 $ 563,212 $ 657,413 $ 94,201
Charges for Services 9,453 9,453
Investment Income 29,415 29,415
Total Revenues 563,212 563,212 696,281 133,069
EXPENDITURES:
Current:
Economic Environment:
Advertising and Promotion 257,396 257,396 240,671 16,725
Administrative Services 20,624 20,624 16,047 4,577
Tourist Information Services 11,027 11,027 11,027
Catastrophic Emergency 117,545 117,544 117.544
Special Events 84,473 84,474 22,133 62,341
Bricks and Mortar 790,149 753,291 289,708 463,583
Total Expenditures 1,281,214 1.244.356 579.586 664,770
Excess/Deficiency of Revenues
, 'c.' '5 :-97 839
- ..
Other Financing Sources/(Uses):
Transfers from Other Funds 15 15
Transfers to Other Funds (1,96Ol (38,818~ (38,818)
Total Other Financing Sources/(Uses) (1,960) (38,818) _~(38,803) 15
Net Change in Fund Balances (719.962) (719,962) 77,892 797,854
Fund Balances, October 1 892.411 892,411 892,411
Fund Balances, SAptAmhp.r 30 $ 172,119 $ 172 449 $ 970,303 $ 797,854
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES. BUDGET AND ACTUAL
LOCAL HOUSING ASSISTANCE
FOR THE YEAR ENDED SEPTEMBER 30, 2005 .
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental $ 633,314 $ 633,314 $ 599,168 $ (34,146)
Investment Income 75,066 75,066
Miscellaneous 382,437 382,437
Total Revenues 633,314 633,314 1,056,671 423,357
EXPENDITURES:
Current:
Economic Environment:
Home Owner Down Pymt 03 899,000 899,000 827,013 71,987
Home Owner Down pymt 04 425,000 425,000 49,262 375,738
Home Owner Wastewater Improvement 366,000 366,000 12,669 353,331
SHIP Fair Housing 05 24,000 24,000 24,000
Administration 03 15,818 15,818
Administration 04 12,459 12,459
Administration 05 82,648 54,371 11 ,882 42,489
Rental Rehabilitation 03 225,000 225,000 225,000
, ;c !"'" :') 1 -::: r .~. - n 1 'SO. 000
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES. BUDGET AND ACTUAL
MUNICIPAL POLICING SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 3,593,235 $ 3,593,235 $ 3,462,646 $ (130,589)
Charges for Services 2,674,890 2,674,890 2,751,512 76,622
Investment Income 20,000 20,000 36,636 16,636
Total Revenues 6,288,125 6,288,125 6,250,794 (37,331 )
EXPENDITURES:
Current:
Public Safety:
Insurance Unincorporated & layton 465,200 468,069 468,069
Insurance Islamorada 181,200 185,763 185,763
Insurance Marathon 177,400 152,120 151,623 497
Total Public Safety 823,800 805,952 805,455 497
Excess/Deficiency of Revenues
Over/(Under) Expenditures 5,464,325 5,482,173 5,445,339 (36,834 ~
Other Financing Sources/(Uses):
Reserve for Contingencies (207,670) ( 195,670) 195,670
Transfers to Other Funds (57?2?48) (5 752 0(l6) (I) 699526) 52,570
, .._~.'.-
J - -/ ~... J \ -' ,.+ }. ~' - -' J \J,'_~ 8,J"-.3) ~48,240
Net Change in Fund Balances (465,593) (465,593) (254,187) 211,406
Fund Balances, October 1 1,132,687 1,132,687 1,132,687
Fund Balances, September 30 $ 667,094 $ 667,094 $ 878,500 $ 211,406
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
911 ENHANCEMENT FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 396,365 $ 396,365 $ 449,993 $ 53,628
Investment Income 10,000 10,000 13,702 3,702
Miscellaneous 1,185 1,185
Total Revenues 406,365 406,365 464,880 58,515
EXPENDITURES:
Current:
Public Safety:
911 Enhancement Fund 450,288 511 ,041 377,231 133,810
911 Wireless 210,348 149,595 62,305 87,290
Mapping Software 148,835 148,835 148,835
Total Expenditures 809,471 809,471 439,536 369,935
Excess/Deficiency of Revenues
Over/(Under) Expenditures (403,106) (403,106) 25,344 428,450
- #'-. '\ \ - ~ -~ ~, r; ~ t\ (~ ~ Ii s r ,> r~ ,~~ '"":' '/' · y""" :~ t"'" ,~
Net Change in Fund Balances
(403,106)
(403,106)
25,618
4.28,624
Fund Balances, October 1
514,510
514,510
514,510
Fund Balances, September 30
$ 111,404 $ 111,404 $ 540,028 $ 428,624
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DUCK KEY SECURITY DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ - $ - $ 1,039 $ 1,039
Investment Income 2,500 2,500 4,301 1,801
Miscellaneous 65,000 65,000 72,796 7,796
Total Revenues 67,500 67,500 78,136 10,636
EXPENDITURES:
Current:
General Government:
Tax Collector 2,200 2,200 2.153 47
Public Safety:
Island Security 145,025 145,025 46,426 98,599
Total Expenditures 147,225 147,225 48,579 98,€46
Excess/Deficiency of Revenues
Qver/(Under) Expenditures (79,7251 (79,725) 29,557 109,282
-
Reserve for Contingencies (18,000) (18,000) 18,000
Net Change in Fund Balances (97,725) (97,725) 29,557 127,282
Fund Balances, October 1 139,982 139,982 139,982
Fund Balances, September 30 $ 42,257 $ 42,257 $ 169,539 $ 127,282
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES. BUDGET AND ACTUAL
BOATING IMPROVEMENT SPECIAL REVENUE FUND
FOR THE YEAR ENDeD SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 500,000 $ 500,000 $ 560,345 $ 60,345
Investment Income 10,000 10,000 29,765 1 ,765
Total Revenues 510,000 510,000 590,110 80,110
EXPENDITURES:
Current:
Physical Environment:
Boating Improvement 107,309 518,753 268,968 249,785
Marine Debris Removal 50,000 36,258 36,258
Derelict Vessels 207,191 68,855 68,855
Channel Markers 35,000
Regulatory Zones 10,000 7,015 7,015
Channel Marker Repair 100,000 14,776 14,776
Islamorada Boating Imp Fund 40,000 57,448 57,448
Marathon Boating Imp Fund 40,000
Key West Boating Imp Fund 40,000
Special Marine Projects 70,000 10,453 10,353 100
lr,
I utal f::XIJellOILures 1~8,500 123,558 463,073 259,885
Excess/Deficiency of Revenues
Over/(Under) Expenditures (219,500) (213,558) 126,437 339,995
Other Financing Sources/(Uses):
Reserve for Contingencies \90,000) (11,833) 11,833
Transfers to Other Funds (84,109) (48,720) 35,389
Total Other Financing Sources/(Uses) (90,000) (95,942) (48,720) 47,222
Net Change in r.rnd Balances 1,309,500) (309,500) 77,717 387,217
Fll'1d Balances, October 1 987,689 987,689 987,689
Fund Balances, September 30 $ 678,189 $ 678,189 $ 1,065,406 $ 387,217
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES. BUDGET AND ACTUAL
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Origina' Final Posit've
Budget Budget Actual (Negative)
REVENUES:
Licenses and Permits $ $ $ 19,946 $ 19,946
Intergovernmental 7,378 (7,378)
Charges for Services 227,437 754,644 527,207
Fines and Forfeitures 11,000 293,848 282,848
Investment Income 549 66,835 66,286
Miscellaneous 18,758 18,758
Total Revenues 265,122 1,154,031 888,909
EXPENDITURES:
Current:
Pubflc Safety:
Interagency Communications 1,075,566 737,567 168,553 569,014
Education-Building Department 13,000 13,000 2,945 10,055
Sheriffs 800 Megahertz 338,000 338,000
Teen Court 55,082 55,082
Total Public Safety 1,088,566 1,143,649 226,580 917,069
Economic Environment:
SFETC Travel 8,886 8,886 8,886
SFETC Travel 1 () 178 7 t::8Q 2,789
"", ,-- - , ;00
i, _ ,~,) 4,555
lotal t::conomic Environment 13,441 35,819 7,589 28,230
Human Services:
FL Keys Council for the Handicapped 24,878 24,878 10,101 14,777
Legal Aid 55,082 55,082
Total Human Services 24,878 79,960 65,183 14,777
Cu.ture and Recreation:
Settler's Park Landscaping 10,315 6,369 6,369
Higgs Beach Dog Park 18,758 18,721 37
Ubr8ry Special Programs 11,000 ; I,COO
fotal Culture and Recreation 10315 36,127 18,721 17,406
Court Related:
Alt Dispute Resolution - Family 13,230 13,230 1,156 12,074
Alt Dispute Resolution. Civil 11,270 11,270 5,447 5,823
Ord 016-2004 St Court Sup 51 , 136 51, 136
Total Court Related 24,500 75,636 6,603 69,033
(Continued)
r- '"^
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL - CONTINUED
MISCELLANEOUS SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Total Expenditures 1,161,700 1,371,191 324,676 1,046,515
Excess/Deficiency of Revenues
Over/(Under) Expenditures (1,161,700) (1,106,069) 829,355 1,935,424
Other Financing Sources/(Uses):
Transfers from Other Funds 35,537 35,537
Transfers to Other Funds (55,631 ) (55,082) 549
Total Other Financing Sources/(Uses) (55,631 ) (19,545) 36,086
Net Change in Fund Balances (1, 161 ,700) (1,161,700) 809,810 1,971,510
Fund Balances, October 1 2,182,219 2,182,219 2,182,219
Fund Balances, September 30 $ 1,020,519 $ 1,020,519 $ 2,992,029 $ 1,971,510
~ t::1
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
ENVIRONMENTAL RESTORAT'ON SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actua' (Negative)
REVENUES:
Fines and Forfeitures $ 330,000 $ 330,000 $ 45,674 $ (284,326)
Investment Income 1,743 1,743
Total Revenues 330,000 330,000 47,417 (282,583)
EXPENDITURES:
Current:
Physica' Environment:
Environmental Restoration 320,980 320,980 15,743 305,237
Culture and Recreation:
Settler's Park 9,083 9,083 9,083
Total Expenditures 330,063 330,063 15,743 314,320
Excess/Deficiency of Revenues
Over/(Under) Expenditures (63) (63) 31,674 31,737
'.... . _I ~ .. - ~. ';;} '-', ...... ....:J \.::: j ,+.;t ) l.G. j ,4"; ( ) 21,437
Net Change in Fund Balances (21,500) (21,500) 31,674 53,174
Fund Balances, October 1 50,138 50,138 50,138
=und Balances, September 30 $ 28,638 $ 28,638 $ 81,812 $ 53,174
"--
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
LAW ENFORCEMENT TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
MONROE COUNTY, FLOR'DA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
COURT FACILITY FEES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Fina' Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 35,000 $ 35,000 $ 374,405 $ 339,405
Investment Income 26,349 26,349
Tota' Revenues 35,000 35,000 400,754 365,754
EXPENDITURES:
Current:
Court Related:
Court Facility 524,995 524,995 524,995
Excess/Deficiency of Revenues
Over/(Under) Expenditures (489,995) (489,995) 400,754 890,749
Other Financing Sources/(Uses):
Reserve for Contingencies (42,000) (42,000) 42,000
, Net Change in Fund Balances (531,995) (531,995) 400,754 932,749
Fund Balances, September 30
$ 308,019 $ 308,019 $ 1,240,768 $ 932,749
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
DRUG ABUSE TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 5,000 $ 5,000 $ 11 ,993 $ R,993
Investment Income 1,987 1,987
Total Revenues 5,000 5,000 13,980 8,980
EXPENDITURES:
Current:
Human Services:
Drug Abuse Trust Fund 33,750 33,750 33,750
Excess/Deficiency of Revenues
Over/(Under) Expenditures (28,750) (28,750) 13,980 42,730
Other Financing Sources/(Uses):
Reserve for Contingencies (3,000) (3,000) 3,000
Net Change In Fund Balances (31,750) (31,750) 13,980 45,730
Fund Balances, September 30
$
38,491 $
38,491 $
84,221 $
45,730
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES 'N
FUND BALANCES - BUDGET AND ACTUAL
MARATHON MUNIC.PAL SERVICE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CONCH KEY WASTEWATER MSTU SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ '14,559 $ 14,559 $ 13,749 $ (810)
Charges for Services 194 194
Investment Income 322 322
Total Revenues 14,559 14,559 14,265 ( 294 )
EXPENDITURES:
Current:
General Government:
Tax Collector Fees 415 415 403 12
Physical Environment:
Conch Key Wastewater 18,516 18,516 18,516
Total Expenditures 18,931 18,931 403 18,528
[=xc8ss/neficiency of Revenues
-? .J .", " <q 234
Other financing ~ource~/\U:.t:~).
Reserve for Contingencies (500) (500) 500
Net Change in Fund Balances (4,872) (4,872) 13,862 18,734
Fund Balances, October 1 200 290 290
Fund Balances, September 30 $ (4,582) $ (4,582) $ 14,152 $ 18,734
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPEND'TURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BAY POINT WASTEWATER MSTU SPEC'AL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Fina' Budget
Origina' Fina' Positive
Budget Budget Actua' (NegatIve)
REVENUES:
Taxes $ 52,393 $ 52,393 $ 51,114 $ (1,279)
Charges for Services 719 719
Investment Income 1,224 1,224
Total Revenues 52,393 52,393 53,057 664
EXPENDITURES:
Current:
General Government:
Tax Collector Fees 1,507 1,507 1,489 18
Physica' Environment:
Bay Point Wastewater 72,266 72,266 72,266
Tota' Expenditures 73,773 73,773 1,489 72,284
Excess/Deficiency of Revenues
r), '''C'r/(J 'n:-~("r\ :::'Y"" _~ ~ -J't, ,~
_ \0.1_.... . IJWL\",,;";d ....'Wu, l..V..,)I\U.:;;)......JJ.
Reserve for Contingencies (2,000) (2,000~ 2,000
'Jet Change in Fund Balances (23,380) (23,380) 51,568 74,948
~und Balances, October 1 1,453 1,453 1,453
und Balances, September 30 $ (21,927) $ (21,927) $ 53,021 $ 74,948
= ;::
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
BIG COPPITT WASTEWATER MSTU SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 170,474 $ 170,474 $ 164,890 $ (5,584)
Charges for Services 483 <1;3
Investment Income 2,833 2,833
Total Revenues 170,474 170,474 168,206 (2,268)
EXPENDITURES:
Current:
Physical Environment:
Big Coppitt Municipal Svc District 5,114 5,114 5,114
Big Coppitt Wastewater 153,886 153,886 153,886
Total Expenditures 159,000 159,000 159,000
Excess/Deficiency of Revenues
Over/(Under) Expenditures 11,474 11,474 168,206 156,732
Net Change in Fund Balances
8,524
8,524
168,206
159,682
Fund Balances, October 1
Fund Balances, September 30
$
8,524 $
,s:\,524 $ 168,2rJ6 $ 159.682
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUNDBALANCES-BUDGETANDACTUAL
KEY LARGO WASTEWATER MSTU SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Fina' Positive
Budget Budget Actual (Negative)
REVENUES:
Taxes $ 961,565 $ 961,565 $ 928,397 $ (33,168)
Charges for Services 13,086 13,086
Investment Income 20,570 20,570
Total Revenues 961,565 961,565 962,053 488
EXPENDITURES:
Current:
General Government:
Tax Collector Fees 27,419 27,419 27,119 300
Physica' Environment:
Key Largo Wastewater 1,156,068 1,156,068 432,065 724,003
Total Expenditures 1,183,487 1,183,487 459,184 724,303
Excess/Deficiency of Revenues
" I
Other Financing Sources/(Uses):
Reserve for Contingencies (40,000) (40,OOO~ 40,000
~et Change in Fund Balances (261,922) (261,922) 502,869 764,791
~und Balances, October 1 233,736 233,736 233,736
und Balances, September 30 $ (28,186) $ (28,186) $ 736,605 $ 764,791
:::-
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL (BUDGETARY BASIS)
COMPREHENSIVE PLAN LAND AUTHORITY SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
REVENUES:
Intergovernmental
Mortgage Receivable Receipts
Investment Incorne
Total Revenues
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 2,680,000 $ 2,680,000 $ 3,150,766 $ 470,766
700,000 700,000 700,000
100,000 100.000 262,715 162,715
3,480,000 3,480,000 4,113,481 633,481
EXPENDITURES:
Current:
General Government:
Administrative
307,500 307,500
237,433
70,067
Capital Outlay:
Land and Land Rights Acquisition
11,519,347 11,519,347
6,467,615
5,051,732
Total Expenditures
11,826,847 11,826,847
6,705,048
5,121,799
Net Change in Fund Balances
(8,346,847) (8,346,847)
(2,591,567)
5,755,280
Fund Balances, October 1
10,824,945
10,824,945
10,824,945
--r
G-61
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S INMATE COMM'SSARY SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Origina' Fina' Positive
Budget Budget Actua' (Negative)
REVENUES:
Charges for Services $ - $ 286,696 $ 416,299 $ 129,603
Investment Income 2,084 3,049 3,049
Miscellaneous 455,301 62,289 62,289
Total Revenues 457,385 352,034 481,637 129,603
EXPENDITURES:
Current:
Public Safety 543,983 352,034 352,034
Excess/Deficiency of Revenues
Over/(Under) Expenditures (86,598) 129,603 129,603
Fund Ba'ances, October 1 86,598 86,598 86,598
Fund Balances, September 30 $ - $ 86,598 $ 216,201 $ 129,603
G-62
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S IMPACT SUPPORT SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 160,344 $ 141,255 $ 141,255 $
EXPENDITURES:
Current:
Public Safety 160,344 141,255 141,255
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Fund Balances, October 1
Fund Balances, September 30 $ - $ $ - $
G-63
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHER'FF'S OFF-DUTY SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Fina' Positive
Budget Budget Actua' (Negative)
REVENUES:
Intergovernmental $ - $ - $ 13,990 $ 13,990
Charges for Services 137,244 107,978 93,923 (14,0551
Total Revenues 137,244 107,978 107,913 (65t
EXPENDITURES:
Current:
Public Safety 137,309 107,978 107,978
Excess/Deficiency of Revenues
Over/(Under) Expenditures (65) (65) (65)
Fund Ba'ances, October 1 65 65 65
Fund Ba'ances, September 30 $ $ 65 $ - $ (65)
:=
G-64
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S SHARED ASSET FORFEITURE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ 271,190 $ 151,632 $ 204,968 $ 53.336
EXPENDITURES:
Current:
Public Safety 4,988,824 151,632 151,632
Excess/Deficiency of Revenues
Over/(Under) Expenditures (4,717,634 ) 53,336 53,336
Fund Balances, October 1 4,717,634 4,717,634 4,717,634
Fund Balances, September 30 $ $ 4,717,634 $ 4,770,970 $ 53,336
,
G-67
MONROE COUNTY, FLOR'DA
SCHEDULE OF REVENUES, EXPEND'TURES, AND CHANGES 'N
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S FEDERAL FORFE'TURE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
G-68
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S HIDT A ADMINISTRATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30r 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 190,038 $ 190,683 $ 190,683 $
EXPENDITURES:
Current:
Public Safety 265,795 193,265 193,265
Excess/Deficiency of Revenues
Over/(Under) Expenditures (75,757) (2,582) (2,582)
Fund Balances, October 1 75,757 75,757 75,757
Fund Balances, September 30 $ - $ 73,175 $ 73,175 $
G-69
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHER'FF'S AIRPORT SERVICES SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Fina' Budget
Original Fina' Positive
Budget Budget Actua' (Negative)
REVENUES:
Intergovernmental $ 1,672,309 $ 1,677,996 $ 1,679,835 $ 1,839
EXPENDITURES:
Current:
Public Safety 1,672,309 1,677,996 1,679,835 (1,839)
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Fund Balances, October 1
Fund Ba'ances, September 30 $ - $ $ - $
G-70
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHERIFF'S LAW ENFORCEMENT TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Intergovernmental ~ 52,650 $ 125,145 $ 125,145 $
EXPENDITURES:
Current:
Public Safety 52,650 125,145 125,145
Excess/Deficiency of Revenues
Over/(Under) Expenditures
Fund Balances, October 1
Fund Balances, September 30 $ $ $ - $
G-71
MONROE COUNTY, FlOR.DA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
SHER'FF'S FINE AND FORFEITURE SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Flna' Positive
Budget Budget Actua' (Negative)
REVENUES:
Intergovernmental $ - $ - $ 58,041 $ 58,041
Investment Income 3,522 7,123 7,123
Miscellaneous 304,651 734,964 607,631 (127,333)
Total Revenues 308,173 734,964 672,795 (62,169)
EXPENDITURES:
Current:
Public Safety 225,281 15,598 15,598
Excess/Deficiency of Revenues
Over/(Under) Expenditures 82,892 719,366 657,197 (62,169)
Fund Balances, October 1
Fund Balances, September 30 $ 82,892 $ 719,366 $ 657,197 $ (62,169)
G-72
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CLERK'S RECORDS MODERNIZATION SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
VarIance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
REVENUES:
Charges for Services $ 230,000 $ 230,000 $ 591,371 $ 361,371
Investment Income 4,000 4,000 21,401 17,401
Miscellaneous 8,936 8,936
Total Revenues 234,000 234,000 621,708 387,708
EXPENDITURES:
Current:
Court Related:
Modernization Trust 704,000 704,000 177,024 526,976
Excess/Deficiency of Revenues
Over/(Under) Expenditures (470,0001 (470,000) 444,684 914,684
Other Financing Sources/(Uses):
Lease Purchase Proceeds 318,750 318,750
Fund Balances, October 1
649,633
649,633
649,633
Fund Balances, September 30
$ 179,633 $ 179,633 $ 1,413,067 $ 1,233,434
G-73
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CLERK'S COURT RELATED SPECIAL REVENUE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Final Positive
Budget Budget Actua' (Negative)
REVENUES:
Intergovernmental $ 635,224 $ 635,224 $ 404,680 $ (230,544 )
Charges for Services 2,537,127 2,565,127 2,022,264 (542,863)
Fines and Forfeitures 1,149,790 1,133,530 1,214,885 81,355
Total Revenues 4,322,141 4,333,881 3,641,829 (692,052)
EXPENDITURES:
Current:
Court Related:
Clerk Administration 308,214 308,214 281,628 26,586
Clerk Records Management 329,405 329,405 305,330 24,075
Clerk Jury Management 137,163 137,163 81,840 55,323
Clerk Circuit Court Criminal 817,305 817,305 736,918 80,387
Clerk Circuit Court Civil 453,678 453,678 410,494 43,184
Clerk Circuit Court Family 145,114 145,114 119,639 25,475
Clerk Circuit Court Juvenile 102,492 112,017 109,810 2,207
Clerk Circuit Court Probate 60,448 60 448 58,576 1,872
,~. , 38,670
""':'_i ,:.........;8 11 , 120
Clerk County Court fraffic 746,486 771,786 771,755 31
Total Expenditures 3,950,759 3,950,759 3,641,829 308,930
Excess/Deficiency of Revenues
Over/(Under) Expenditures 371,382 383,122 (383,122)
Other Financing Sources/fUses):
Reserve for Contingencies (371,382) (383,122) 383,122
'Jet Change in Fund Balances
:und Balances, October 1
und Balances, September 30 $ - $ $ $
G-74
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
INFRASTRUCTURE SALES SURTAX REVENUE BONDS, SERIES 2003 DEBT SERVICE FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Excess/Deficiency of Revenues
Over/(Under) Expenditures (1,799,229) (1,799,229) (1,754,465) 44,764
Other Financing Sources/(Uses):
Reserve for Contingencies (289,038) (289,038) 289,038
Transfer from Other Funds 1,807,230 1,807,230 1,896,115 88,885
Total Other Financing Sources/(Uses) 1,518,192 1,518,192 1,896,115 377,923
Net Change in Fund Balances (281,037) (281,037) 141,650 422,687
Fund Balances, October 1 177,901 1/1,901 177,901
Fu nd Balances, September 30 $ (103,136) $ (103,136) $ 319,551 $ 422,687
Original
Budget
REVENUES:
Intergovernmental
Investment Income
Total Revenues
$
656,045 $
8,000
664,045
EXPENDITURES:
Current:
Debt Service:
2003 Revenue Bonds:
Principal
Interest
Other Debt Service Costs
Total 2003 Revenue Bonds
1,145,000
652,230
1 0,000
1,807,230
Guaranteed Entitlement Loan:
Principal
Interest
Other Debt Service Costs
Total Guaranteed Entitlement Ln
556,044
80,000
20,000
656,044
;-. "'71:
Final
Budget
656,045 $
8,000
664,045
1,145,000
652,230
10,000
1,807,230
556,044
80,000
20,000
656,044
Actual
Variance with
Final Budget
Positive
(Negative)
656,045 $
10,471 2,471
666.516 2,471
-
1,145,000
640,780
11,450
1 0,000
21,450
1,785,780
556,044
79,157
843
20,000
20,843
635,201
! ,"" r-c<{
MONROE COUNTY, FLOR'DA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
CLERK'S REVENUE NOTE CAPITAL PROJECTS FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Variance with
Final Budget
Original Fina' Positive
Budget Budget Actual (Negative)
REVENUES:
Investment Income $ $ $ 2,216 $ 2,216
Miscellaneous 4,165 4,165
Total Revenues 6,381 6,381
EXPENDITURES:
Current:
Capita' Outlay:
Court Services Network System 117,772 36,608 81 , 164
Excess/Deficiency of Revenues
Over/(Under) Expenditures (117,772) (30,227) 87,545
Net Change in Fund Balances (117,772) (30,227) 87,545
Fund Balances, October 1 117,772 117,772 117.772
Fund Balances, September 30 $ 117.772 $ $ 87545 $ 87,545
~c ~= .~~- ~=
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCES - BUDGET AND ACTUAL
ONE CENT INFRASTRUCTURE SURTAX CAPITAL PROJECT FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Original
Budget
Final
Budget
REVENUES:
Taxes
Charges for Services
Investment Income
Miscellaneous
Total Revenues
$ 10,500,000 $ 10,500,000
375,000
375,000
10,875,000
10,875,000
EXPENDITURES:
Current:
Capital Outlay:
General Government:
Vehicle Replacement
General Government Projects
Total General Government
8,876
15,819,760
15,828,636
8,876
18,794,082
18,802,958
Public Safety
3,726,957
2,966,710
Physical Environment
6,918,931
9,818,931
; _, " (,r- ' -i ,'I r- -r~<~-t . ~"<~I"'._,J
"" ~I') PAl)
C:f30 f3~C;
, l~..i: ,.;...II. .,..- .
Culture and Recreation 4,932,000 155,000
Total Capital Outlay 32,619,711 33,754,464
Excess/Deficiency of Revenues
Over/(Under) Expenditures (21,744,711) (22,879,464)
Other Financing Sources/(Uses):
Reserve for Contingencies (2,407,450) (1,421,335)
Transfers frcm Other Fur.ds
Transfers to Other Funds (3,900,000) (3,751,362)
Total Other Financing SourcesI' Uses) (6,307,450) (5,172,697)
Net Change in Fund Balances
Fund Balances, October 1
Fund Balances, September 30
(28,052,161) (28,052,161)
39,700,287 39,700,287
$11,648,126 $11,648,126
Actual
$ 14,875,923
315,072
1,128,744
100
16,319,839
7,844,955
7,844,955
1,246,283
3,240,365
')f37 797
116,369
14,150,192
2,169,647
451
(2,292,788)
(2,292,337)
Variance with
Final Budget
Positive
(Negative)
$ 4,375,923
315,072
753,744
100
5,444,839
8,876
10,949,127
10,958,003
1,720,427
6,578,566
293!9~8_
38,631
19,604,272
25,049,111
1,421,335
451
1,458,574
2,880,360
(122,690) 27,929,471
39,700,287
$ 39,577,597 $ 27,929,471
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL
INFRASTRUCTURE SALES SURTAX REVENUE BONDS,
SERIES 2003 CAPITAL PROJECTS FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2005
REVENUES:
Investment Income
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
$ 150,000 $ 150,000 $ 487,560 $ 337,560
EXPEND'TURES:
Current:
Capita' Outlay:
General Government:
General Government Projects I
General Government Projects"
Total General Government
8,690,000
2,182,501
10,872,501
450,000
10,422,501
10,872,501
245,493
204,507
10,422,501
10,627,008
245,493
Public Safety:
Public Safety Projects I
Public Safety Projects"
Total Public Safety
5,157,000 1,000,000
4,157,000
5,157,000 5,157,000
191,816 808,184
4,157,000
191,816 4,965,184
12,412 487,588
-'-~- 2,485,000
~ 2,412 2,972,588
449,721 18,564,780
Human Services:
Human Service Projects I
'f. '. _",'-" r-.,... "
2,985,000 500,000
,.... ,4'-~ ""~n
Total Capital Outlay
19,014,501 19,014,501
Excess/Deficiency of Revenues
Over/(Under) Expenditures
(18,864,501) (18,864,501)
(18,864,501) (18,864,501)
37.839
18,902.340
Net Change in Fund Balances
37,839
18,902,340
Fund Balances, October 1
19,119,928
19,119,928
19,119,928
Fund Balances, September 30
$ 255.427 $ 255,427 $19,157,767 $18,002,340
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF NET ASSETS
INTERNAL SERVICE FUNDS
SEPTEMBER 30, 2005
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
ASSETS
Current Assets:
Cash and Cash Equivalents $ 7,504,255 $ 10,949,158 $ 2,787,193
Accounts Receivable, Net 15,750 2,971
Due from Other Funds
Due from Other Governmental Units 23,937 250,231
Total current assets 7,528,192 11,215,139 2,790,164
Noncurrent Ass-sts:
Land and Olher Nondepreciable Assets
Capital Assets, Net of Accum. Depreciation 6,031 2,267 1,985
Total Noncurrent Assets 6,031 2,267 1,985
Total Assets 7,534,223 11,217,406 2,792,149
LIABILITIES
Current Liabilities:
Accounts Payable 29,772 121,315 14,552
! It "t ,..., , - )9
i
uL.1;; lU ~/U]t;.;c " '"", j .I.".t.j i -y4... .J, ,.23
Due to Other Governmental Units 35,684
Accrued Compo Absences Payable 6,091
Other Current Liabilities 4,250 2,885
Total Current Liabilities 1,811,875 3,224,334 1,526,131
Noncurrent Liabilities:
Accrued Compo Absences Payable 10,4 79 18,264 9,288
Total Liabilities 1,822,354 3,242,598 1,535,419
j~ET AS3ETS
Invested in Capital Assets, Net of Related Debt 6,031 2,267 1,985
Unrestricted 5,705,838 7,972,541 1,254,745
Total Net Assets $ 5,711,869 $ 7,974,808 $ 1,256,730
Fleet
Management
Fund
Total
$ 1,312,015 $ 22,552,621
18,721
1 ,4 73 1,473
145,614 419,782
1,459,102 22,992,597
54,000
1,308,311
1,362,311
54,000
1,318,594
1,372,594
2,821,413
24,365,191
147,537 313,176
?n ()1 ~ ~.., f"'gl
'-'T-..I,V"-U J . I'.... .-"J
36 35,720
6,091
7,135
613,108 7,175,448
62,381
100,412
675,489
7,275,860
1,362,311
783,613
1,372,594
15,716,737
$ 2,145,924 $ 17,089,331
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Worker's Group Risk
Compensation Insurance Management
Fund Fund Fund
Operating Revenues:
Charges for Services $ 2,214,756 $ 14,115.750 $ 1,523,721
Miscellaneous 190,916 307,534 18,014
Total operating revenues 2,405,672 14,423,284 , 1,541,735
Operating Expenses:
Personnel Services 167,964 174,949 116,702
Operations 416,314 567,241 1,284,431
Depreciation and Amortization 3,423 893 660
Asserted and Paid Claims 1,699,116 10,319,303 85,264
Total operating expenses 2,286,817 11,062,386 1,487,057
Operating Income/(Loss) 118,855 3,360,898 54,678
Non-Operating Revenues/(Expenses):
Investment Income 163,157 232,462 75,766
Gain (Loss) on Disposition of Assets (777) (6,7592.
Total Non-Operating Reve n u e s/(Expenses) 162,380 232.462 69,007
..... ~ _ \J ~~- '-', ~ I ~.- -' ' I " _ '*" j -.- _~J ..J
Transfers from Other Funds
Transfers to Other Funds
Capital Grants and Contributions 1,223
Change in Net Assets 282,458 3,593,360 123,685
Total Net Assets-October 1 5,429,411 4,381,448 1,133,045
Total Net Assets-September 30 $ 5,711,869 $ 7,974,808 $ 1,256,730
Fleet
Management
Fund Total
$ 2,956,449
680
2,957,129
865,181
1 ,463,229
74,531
2.402.941
554,188
33,230
(14,800)
18,430
$ 20,810,676
517,144
21,327,820
1,324,796
3,731,215
79,507
12,103,683
17,239,201
4,088,619
504,615
(22,336)
482,279
bl L:,olti 4,bIU,bl:J8
1,473 1.473
(445,500) (445,500)
1,223
128,591 4,128,094
2,017,333 12,961,237
$ 2,145,924 $ 17,009,:331
~ -_._~-_~~. _~U__H.
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF CASH FLOWS
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2005
Operating Activities:
Cash received for services
Cash rec'vd from other funds for goods and svcs
Cash payments to suppliers for goods and svcs
Cash payments to employees for services
Cash payments to other funds
Other operating revenue
Net Cash Provided by/(Used in)
Operating Activities
Noncapital Financing Activities:
Transfers from other funds
Transfers to other funds
Net Cash Provided/(Used) by Noncapital
Financing Activities
Capital and Related Financing Activities:
"-
f-lt::\. Cd~il t-;jU"I<JetJl\,U;",~l..lj Lj \... -'l-'i,.....1 i;;..Ld
Related Financing Activities
Investing Activities:
Investment income
Net Cash Provided/(Used) in Investing Activities
Net Increase/(Decrease) in Cash and
Cash Equivalents
Cash and Cash Equivalents:
October 1
September 30
Worker's
Compensation
Fund
Group
Insurance
Fund
Risk
Management
Fund
$ 81 ,480 $ 3,708,025 $ 36,475
2,132,880 10,394,819 1,482,996
(1,346,501 ) (11,088,146) (1,413,884)
(134,504) (130,923) (92,699)
(29,463) (32,896) (18,029)
190,916 349,584 15,354
894,808 3,200,463 10,213
" ~)
'~1 tjc:;'
(5,254)
(1,066)
(6,195)
163,157
163,157
232,462
232.462
75,766
75,766
1,052,711
3,431,859
79,784
6,451,544
1,517.299
2,707,409
$ 7,504,255 $ 10,949,158 $ 2.787,193
Fleet
Management
Fund Total
$ 1,254,351 $ 5,080,331
1,625.433 15,636,128
(1.453,017) (15,301,548)
(655,391 ) (1,013,517)
(197,739) (278,127)
680 556,534
574,317 4,679,801
1,473 1,473
1,473 1,473
11 0 ~""Q) (':11 "...,.-"
(17,734) (30,249)
33,230 504,615
33,230 504,615
591,286 5,155,640
120,/"2.9 17,396,381
1,312,015 $ 22,552,621
=
rr.nntinll.:>rf\
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF CASH FLOWS - CONTINUED
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDeD SEPTEMBER 30, 2005
Worker's
Compensation
Fund
Reco!"H~~Il-'1t;"": f oper::lting income/(Ioss)
to net ~a~h provided by/(used in)
oper~f'ir.q ;"I"q":";es:
Operatir ICC, IIc2'S)
Group
Insurance
Fund
Risk
Management
Fund
$
118,855 $ 3,360,898 $
A,-...,~trr"'nts to
to ' ~ L'
Jnc;! operating income/Closs)
:'_' ,.jY/(l:s;d in) cperating
actllt.",-_
De; -i8tion al ,An, i lI~'ation
3,423
Change ii 3ssets and liabilities:
(Increase)/Decrease in Accounts receivable
(Increase)/Decrease in Due from other funds
(Increase)/Decrease in Due from other gov't units
Increase/(Decrease) in Accounts payable
Increase/(Decrease) in Accrued wages/benefits
fncrease/(Decrease) in Claims/judgments payable
(396)
14,088
(6,614)
732,252
,')
~r
liiLf t::d~t.3J\i....'~""'1 t;u...:;t;} II I \....VI, :t-J.....Jl),-,"";1 '- -,'~ t- "~l--,-L. ,-.,;
Increase/(Decrease) in Other current liabiliities
Total adjustments
\"'1 ~';
3,525
775,953
Net cash provided by/(used in)
operating activities
54,678
893
660
42,050
(2,660)
(3.402)
30,507
(4,970)
(2'12, -I 06)
(33,826)
(1,034)
c; rp1
.. ) ( ..~ I
_l ,~)
(3,031 )
(160,435)
(44,465)
10,213
$
894,808 $ 3,200,463 $
Noncash investing, capital, and financing activities:
Contribution of capital assets from gov't $ 1,223 $ $
Loss on disposition of assets $ (777) $ $ (6.15~)
Cash Reconciliation:
Unrestricted $ 7,504,255 $ 10,949,158 $ 2,787,193
Fleet
Management
Fund Total
$ 554,188 $ 4,088,619
74,531
79,507
183 39,573
(1,473) (1,473)
(75.375) (79,173)
72,131 82,900
(30,670) (43,288)
520,146
(400) 5,665
, .If' ~j \ .,
494
20,129 591,182
$ 574,317 $ 4,679,801
$
$
1,223
'"
~
/. ~ "'''4) $
\ 1.,),0"-
("'"' '"'~O)
"-V..JV
$ 1,312,015 $ 22,552,621
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF FIDUCIARY NET ASSETS
ALL AGENCY FUNDS
SEPTEMBER 30, 2005
Clerk's Sheriff's Tag
General General and Property
Agency Agency License Tax Totals
ASSETS
Cash and Cash Equivalents $ 4,516,534 $ 632,896 $ 194,257 $ 2,583,522 $ 7,927,209
Accounts Receivable 10,798 2,787 25 13,610
Total assets $ 4,527,332 $ 632,896 $ 197,044 $ 2,583,547 $ 7,940,819
LIABILITIES
Due to Others $ 2,886,950 $ 632,896 $ 1,099 $ 9,282 $ 3,530,227
Due to Other Governmental Units 1,640,382 195,945 2,574,265 4,410,592
Total liabilities $ 4,527,332 $ 632,896 $ 197,044 $ 2,583,547 $ 7,940,819
G-87
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
ALL AGENCY FUNDS
FOR YEAR ENDED SEPTEMBER 30, 2005
10/1/2004 Additions Deductions 9/30/2005
Clerk's General
Assets
Cash and Cash Equivalents $ 3,537,278 $ 61,239,001 $ 60,259,745 $ 4,516,534
Accounts Receivable 14,589 27,408 31 ,199 10,798
Total assets $ 3,551,867 $ 61,266,409 $ 60,290,944 $ 4,527,332
Liabilities
Due to Others $ 1,761,778 $ 5,122,810 $ 3,997,638 $ 2,886,950
Due to Other Governmental Units 1,790,089 56,143,599 56,293,306 1,640,382
Total liabilities $ 3,551,867 $ 61,266,409 $ 60,290,944 $ 4,527,332
Sheriffs General
Assets
Cash and Cash Equivalents $ 621,481 $ 2,424,244 $ 2,412,829 $ 632,896
Liabilities
Due to Others $ 605,649 $ 2,424,244 $ 2,396,997 $ 632,896
Due to Other Governmental Units 15,832 15,832
Total liabilities $ 621,481 $ 2,424,244 $ 2,412,829 $ 632,896
Taq and license
Assets
~ ~ , t~ "; ":>'?" r:r.:1 C; 1" !"l":>1:; C;7~ t1; 1? 171 A82 $ 194,257
F -['7
I ural dSti~t~ ..p ",,,;4,04-.> ~ . ~,Uv,...,~u~ y 1<::,: 10,..;b~ ~ I 8 / . iJ44
Liabilities
Due to Others $ 2,117 $ 24,456 $ 25,474 $ 1,099
Due to Other Governmental Units 332,526 12,011,827 12,148,408 195,945
Total liabilities $ 334,643 $ 12,036,283 $ 12,173,882 $ 1_97,044
-
(Continued)
G-88
MONROE COUNTY, FLORIDA
COMBINING STATEMENT OF FIDUCIARY NET ASSETS - CONTINUED
ALL AGENCY FUNDS
FOR YEAR ENDED SEPTEMBER 30, 2005
10/1/2004 Additions Deductions 9/30/2005
Property Tax
Assets
Cash and Cash Equivalents $ 2,254,844 $ 213,549,304 $ 213,220,626 $ 2,583,522
Accounts Receivable 282 257 25
Total assets $ 2,255,126 $ 213,549,304 $ 213,220.883 $ 2,583.547
Liabilities
Due to Others $ 6,315 $ 4,931,499 $ 4,928,532 $ 9,282
Due to Other Governmental Units 2,248,811 208,617,805 208,292,351 2,574,265
Total liabilities $ 2,255,126 $ 213,549,304 $ 213,220,883 $ 2,583,547
Total All AQency Funds
Assets
Cash and Cash Equivalents
Accounts Receivable
Total assets
$ 6,746,166
16,951
$ 6,763,117
$ 289,248,125
28,115
$ 289,276,240
$ 288,067,082
31 ,456
$ 288,098,538
$ 7,927,209
13,610
$ 7,940,819
Liabilities
Due to Others
Due to Other Governmental Units
$ 2,375,859 $ 12,503,009 $ 11,348,641 $ 3,530,227
4,387,258 _ ___276,773,231__ 2X.?!Zi.9:~~1-__ _~.410.592
" !"'"1f
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G-89
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8
MONROE COUNTY, FLORIDA
GENERAL GOVERNMENT EXPENDITURES BY FUNCTION
FOR LAST TEN FISCAL YEARS
FISCAL GENERAL PUBLIC PHYSICAL TRANS- ECONOMIC
YEAR GOVERNMENT SAFETY ENVIRONMENT PORTATION ENVIRONMENT
1996 $ 24,652,862 $ 45/l68,956 $ 1334,988 $ 4.836.343 $ 9,408,309
1997 26,213,577 51,527,757 946,811 5,663,889 9,617,725
1998 21,004,358 56,691,835 2,299,807 4,507,675 10,747,966
1999 27,485,498 65,102,191 2,174,127 5,762,030 11,686,359
2000 21,771,656 72,758,894 3,847,743 4,694,097 11,659,885
2001 22,155,936 80,269,749 2,080,369 5,712,651 11,772,376
2002 31,214,821 82,854,954 1,561,508 5,976,504 15,393,516
2003 26,955,732 83,048,057 2,936,950 9,101,725 14,581,328
2004 28,801,371 85,887,994 2,650,880 5,690,399 14,311,284
* Includes all governmental fund types, except capital projects.
H-2
HUMAN CUL TURE AND COURT DEBT
SERVICES RECREATION RELATED SERVICE TOTAL'"
$ 5,769,102 $ 4,332,830 $ $ 5,777 ,227 $ 102,080,617
5,862,235 3,657,464 5,971,019 1 09,460,4 77
6,237,775 3,720,300 6,615,544 5,865,981 117,691,241
6,303,742 4,725,431 6,856,998 5,618,956 135,715,332
6,873,898 3,872,241 6,959,147 5,582,234 138,019,795
7, 121 ,592 3,458,415 7,099,591 5,661,809 145,332,488
7,488,693 3,791,980 7,766,512 6,049,706 162,098,194
8,073,738 4,137,030 7,904,583 6,769,696 163,508,839
7,274,799 3,636,812 7,973,441 7,661,870 163,888,850
H-3
MONROE COUNTY, FLORIDA
PROPERTY TAX LEVIES AND COLLECTIONS
FOR LAST TEN FISCAL YEARS
Property tax levies, based 0 on assessed v(]!ues as of January 1 st, become due and pa"able on
November 1 st of each yea n III', A four percent discount is allowed if the taxes are paid in November,
with the discount declining i j'l one percent each month thereafter. Accordingly, taxes collected will
never be one hundred perc:xcent of the tax levy. Taxes become delinquent on April 1 st of each year
and tax certificates for the ft 1.111 amount of any unpaid taxes and assessments must be sold not later
th;:JnJI me 1st of eAch year.. - .
P~operty t3xes receivable ae::::=nd a corresponding reser/e for uncollectible property taxes are not
included in the financial sta's:ements as there are no delinquent taxes as of September 30, 2005.
Source: Monroe County Ta;8x Collector
H-6
MONROE COUNTY, FLORIDA
ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY
FOR lAST TEN FISCAL YEARS
REAl PROPERTY PERSONAL PROPERTY TOTAL
YEAR ASSESSED VALUE ASSESSED VALUE ASSESSED VALUE
1996 $ 6,856,274,547 $ 360,857,198 $ 7,217,131,745
1997 6,970,972,120 355,388,938 7,326,361,058
1998 7,513,987,881 341,038,010 7,855,025,891
1999 7,951,158,054 363,277,323 8,314,435,377
2000 8,682,695,235 392,464,314 9,075,159,549
2001 9,560,072,249 398,805,072 9,958,877,321
2002 10,903,750,374 419,964,709 11,323,715,083
2003 12,267,633,111 416,199,891 12,683,833,002
2004 14,289,895,852 424,177,522 14,714,073,374
2005 16,870,178,219 473,671,643 17,343,849,862
Assessed values used are net taxable values after deducting allowable statutory exemptions.
Property is assessed as of January 1 st and taxes based on those assessments are levied and
become due on the following November 1 st. Therefore, assessments and levies applicable to a
certain tax year are col/ected in the fiscal year ending during the next succeeding calendar year.
Estimated actual value for each tax year is equal to the assessed value. The ratio of total
assessed to the total estimated actual value is 100% for each tax year.
Source: Monroe County Property Appraiser
H-7
MONROE COUNTY, FLORIDA
PROPERTY VALUE, CONSTRUCTION AND BANK DEPOSITS
FOR lAST TEN FISCAL YEARS
FISCAL PROPERTY BANK
YEAR VAlUE* CONSTRUCTION DEPOSITS**
1996 $ 4,957,041,364 $ 79,313,136 $ 999,568,000
1997 4,978,695,909 81,984,599 1,071,370,000
1998 5,221,503,169 81,159,701 1,117,690,000
1999 4,399,264,593 66,148,495 1,255,767,000
2000 4,742,183,007 108,526,787 1,346,580,000
2001 4,330,433,917 70,942,1'10 1,427,373,000
2002 5,022,430,274 88,916,136 1,531,25'I,OCO
2003 5,721,862,318 90,069,871 1.656,183,000
,-r1 :- -\ -....., ~ r' 1 r- .' , ' . .1
Taxable property value and construction does not include the municipal areas of the County.
In Fiscal year 1999, Islamorada incorporated. In Fiscal year 2001, Marathon incorporated.
Construction amounts include new taxable construction minus deletions from the Tax Roll.
,-:Gursc: . t\1onroe county Property !.\ppraiser
H Florida Banl<er's Association
H-8
MONROE COUNTY, FLORIDA
PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS
FOR LAST TEN FISCAL YEARS
TAX RATES (M'lLAGE)
SCHOOL BOARD COUNTY*
TAX YEAR OPERATING DEBT SERVICE OPERATING DEBT SERVICE OTHER** TOTAL
1996 6.2530 6.0857 1 .3840 13.7227
1997 5.9021 5.8089 1.5850 13.2960
1998 6.0730 5.5354 1.6391 13.2475
1999 5.6550 5.1056 1.6391 12.3997
2000 5.1840 4.2181 1.6391 11 .0412
2001 4.9890 4.4369 2.2357 11.6616
2002 4.7130 4.1586 1.916 10.7876
2003 4.4220 3.6903 1.8308 9.9431
2004 3.9320 3.3244 1.7501 9.0065
1.7200 8.2243
Property is assessed as of January 1 st and the taxes based on those assessments are levied according to the
tax rate in effect during that tax year and become due on November 1 sf. Therefore, assessments and tax levies
applicable to a certain tax year are collected in the fiscal year ending during the following calendar year.
Monroe County rioes not have outstanding debt funded by ad valorem taxes.
* County millage consists of the General Revenue Fund, the Fine and Forfeiture Fund, the Health Clinic and the
General Purpose Fund.
** Consists of the following districts: Monroe County Mosquito COl1trol, SOllth Florida 'Nat,=r ~1an~gem8nt.
Ck62cr.CiGAe Dasin rui'ld, Oig Cypi-e::>6 FtJl,d, Eve'!dldJeS CUIi::'l/udiu'l ?/Ujt:d d(lJ i'Au/lfo!:! Cuunly Koad P3trol
Law Enforcement.
Source: Monroe County Tax Collector
H-q
MONROE COUNTY, FLORIDA
COMPUTATION OF DIRECT UNDERLYING AND OVERLAPPING DEBT
SEPTEMBER 30, 2005
GOVERNMENTAL UNIT
GROSS DEBT
PERCENTAGE
APPLICABLE TO THIS
GOVERNMENTAL UNIT
OVERLAPPING
NET DEBT
Monroe County, Florida
$
$
Monroe County does not have outstanding general obligation debt funded by ad valorem taxes.
,
H-12
MONROE COUNTY, FLORIDA
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL BONDED
DEBT TO TOTAL GENERAL GOVERNMENT EXPENDITURES
FOR lAST TEN FISCAL YEARS
RATIO OF DEBT
GENERAL SERVICE TO
OTHER TOTAL GOVERNMENT GENERAL
FISCAL DEBT DEBT EXPENDITURES GOVERNMENT
YEAR PRINCIPAL INTEREST SERVICE SERVICE'" "'- EXPENDITURES
1996 $ 3,475,000 $ 2,198,015 **$ 104,212 $ 5,777,227 $ 102,080,617 5.66%
1997 3,655,000 2,014,990 301,029 5,971,019 109,460,477 5.46%
1998 3,845,000 1,298,096 722,885 5,865,981 117,691,241 4.99%
1999 4,280,000 1,263,255 75,701 5,618,956 135,715,332 4.14%
2000 4,455,000 1,034,686 92,548 5,582,234 138,019,795 4.04%
2001 4,690,000 818,836 152,973 5,661,809 145,332,488 3.90%
2002 4,855,000 630,195 564,511 6,049,706 162,098,194 3.73%
2003 5,085,000 749,606 935,090 6,769,696 163,508,839 4.14%
2004 6,171,359 846,396 644,115 7,661,870 163,888,850 4.68%
"'r ,...... r- ~ -''-'-''f (",I-,": j ~ ,..." 'I~' (:A7IY"'Q ? f'C::O f)R1 1 C::C:: rrVl "f)4 1 84%
* Debt Service includes principal and interest on general obligation bonds, revenue bonds,
bond anticpation notes and other loan and notes payable.
** Interest includes fiscal charges.
*** H-2
H-13
MONROE COUNTY, FLORIDA
SCHEDULE OF REVENUE BOND COVERAGE
MUNICIPAL SERVICE DISTRICT - WASTE
FOR LAST TEN FISCAL YEARS
NET REVENUE DEBT SERVICE REQUIREMENTS
FISCAL GROSS AVAILABLE FOR TIMES
YEAR REVENUE* EXPENSES- DEBT SERVICE PRINCIPAL INTEREST TOTAL COVERAGE
1996 $ 15,183,770 $ 13,055,040 $ 2,128,730 $ 335,000 $ 556,162 $ 891,162 2.39
1;)97 15,352,388 13,452,269 1,900,119 355,000 536,732 891,732 2.13
1998 16,116,708 14,058,422 2,058,286 375,000 515,788 890,788 2.31
1999 43,130,141 42,069,856 1,060,285 405,000 493,288 898,288 1.18
2000 14,648,737 12,760,853 1,887,884 425,000 468,380 893,380 2.11
2001 14,283,981 12.046,585 2,237,396 455,000 441,605 896,605 2.50
2002 13,891,015 12.738,898 1,152,117 480,000 412,485 892,485 1.29
2003 13,459,762 12,663,904 795,858 6.140,000 ... 205,854 6,345,854 0.13
2004 13,963,983 13,459,548 504,435 323,087 151,265 474,352 1.06
2005 14,980,597 14,113,833 866,764 423,468 136,825 560,293 1.55
.. _~ __ I ....'......
.,-......t. .~'Jl 1_..J '-'i, I"~l.'''',-, -,lU 11
escrow for the retirement of refunded 1980 Bonds. Fiscal year 1999 revenue includes $3,560,134 match
transferred for a portion of Hurricane Georges expenditures.
** "Expenses" exclude depreciation of fixed assets and amortization of deferred charges which are reflected
as expenses in the financial statements.
*** The 1991 MSD Refunding Revenue Bonds were refunded in FY 03. A portion of the refunding was completed
with the Solid Waste System Refunding Note, Series 2002 on 12/19/2002.
H-14
MONROE COUNTY, FLORIDA
SCHEDULE OF INSURANCE COMPANIES
SEPTEMBER 30, 2005
INSURANCE COMPANY
POLICY PERIOD
Midwest Employers Casuality Co
10/01/04 - 09/30/05
Preferred Governmental Claim Solutions
10/1/04 - 9/30/05
Fidelity National Property & First Community
09/20/05 - 06, 09/18/05 - 06, 05/18/05 - 06
10/11/05 - 06, 04/03/05 - 06, 08/05/05 - 06
09/24/05 - 06, 10/05/05 - 06, 07/19/05 - 06
01/29/05 - 06,06/18/05 - 06,08/01/05 - 06
06/27/05 - 06,11/19/05 - 06,02/22/05 - 06
Florida Municipal Insurance Trust
10/01/05 - 09/30/06
Worker's Compensation Volunteer Firefighters
- Hartford - AD&D
10101/04 - 09/30/05
Ace Property & Casualty Insurance Company
07/27/05 - 06
United Capitol Insurance Company
03/12/05 - 08
Ace Illinois Union
12/20/05 - 06
Florida Windstorm Underwriting Association
OS/21/05 - 06
.,.,.~ ,r I.'~ "R 0pl')~ Inc: "8
Florida Sheriff's Self-Insurance l-und
I..Ji'J liU;,; - vv
Hartford Life Insurance
1 % 1 /04 - 09/30/05
Lexington Insurance
05/01/05 - 06
American Alternative Insurance
1 % 1 /05 - 09/30/06
Lantana Insurance L TO
04/30/05 - 06
H-15
MONROE COUNTY, FLORIDA
SCHEDULE OF INSURANCE AGENCIES
SEPTEMBER 30, 2005
EXPIRATION ANNUAL
AGENCY DATE PREMIUM
Arthur J. Gallagher & Co. 04/16/06 $ 14,829
12/20/06 19,789
07/21/06 75,821
Acardia National 09/30/05 198,000
Porter Allen Insurance'Company 04/03/07 304
09/11/06 733
04/03/06 5,055
04/03/07 3,523
10/05/06 3,328
10/05/06 338
10/05106 397
10/05/06 327
04/03/07 1,033
04103/07 1,083
04/03/07 299
04/03/07 1,284
04/03/07 1,098
04/03/07 1,344
10/17/06 1,799
04/30/07 1,646
04/30107 1,084
,~ -'}/""o. ..,
07/19/06 2,962
07/19/06 852
11/13/06 1,100
08/23/06 20,275
10/11/06 2,177
09/24106 3,357
01/29/07 2,189
11/28/05 11,997
06/27/06 6,994
04/01/07 6,618
04101/07 6,618
11/19/06 612
02/22/07 341
07/01/06 1 ,443
08/24106 3,102
H-16
MONROE COUNTY, FLORIDA
SCHEDULE OF INSURANCE AGENCIES
SEPTEMBER 30, 2005
EXP/RA lION ANNUAL
AGENCY DATE PREMIUM
The Johnson's Insurance Agency 02/20/06 2,423
OS/29/06 195,609
Florida league of Cities 10/01/06 293,758
The CIMA Companies, Inc. 07/04/05 - 06 2,649
VFIS of Fla. 10/01/06 55,953
Marsh USA, Inc.
05/01/05
410,218
!
The Hartford life Ins.
09/30/05
144,000
H-17
MONROE COUNTY, FLORIDA
SALARIES AND SURETY BONDS OF PRINCIPAL OFFICIALS
SEPTEMBER 30, 2005
NAME AND TITLE OF OFFICIAL
Charles "Sonny" McCoy - Mayor. Board of County Commissioners $
Dixie M. Spehar - Member, Board of County Commissioners
George R. Neugent - Member, Board of County Commissioners
David P. Rice - Member, Board of County Commissioners
Danny L. Kolhage - Clerk of Circuit Court and Chief Financial Officer
Richard D. Roth - Sheriff
Harry L. Sawyer, Jr. - Supervisor of Elections
Ervin A. Higgs - Property Appraiser
Danise Henriquez - Tax Collector
Thomas Willi - County Administrator
H-18
ANNUAL
SALARY
41,106
41,106
41,106
AMOUNT OF
SURETY BOND
$
2,000
2,000
2,000
41,106 2,000
101,894 5,000
109,863 15,000
85,715 5,000
100,667 10,000
101,894 50,000
151,600
MONROE COUNTY, FLORIDA
DEMOGRAPHIC STATISTICAL DATA
LAST TEN YEARS
SCHOOL UNEMPLOYMENT
PER CAPITA ENROLLMENT RATE
YEAR POPULATION (1) INCOME (2) (3) PERCENTAGE (4)
1996 80,730 $ 28,236 9,422 2.9
1997 81,919 29,657 9,529 2.5
1998 85,646 32,596 9,213 2.7
2000 79,589 37,019 8,979 2.0
2001 79,240 37,144 8,847 2.4
2002 79,330 36,758 8,767 2.7
2003 80,537 37,901 8,633 2.2
2004 81,236 NA 8,618 2.2
2005 78,284 NA 8,492 3.0
NA - Data Not Currently Available
Sources:
(1) U.S. Bureau of the Census
(2) U.S. Department of Commerce, Bureau of Economic Analysis
(3) Monroe County School Board
(4) U.S. Department of Labor, Bureau of Labor Statistics
H-19
Government Structure
Governing Body:
Number of Seats:
Length of Term:
Mayor:
Chief Administrative Position:
Date originally established
constitutionally:
t, ..<_4 ,~ , .
Form of government:
Present area:
MONROE COUNTY, FLORIDA
MISCELLANEOUS STATISTICAL DATA
SEPTEMBER 30, 2005
Monroe County Board of County Commissioners
5
4 years
Chosen annually by fellow commissioners
County Administrator
July 3, 1823
EDUCATION:
Number of schools:
l..lj.-.I-: ('~h~,r" ~
3
.';1
Middle/Elementary Schools 3
Constitutional County
28
689
1,875.54 square miles
Number of Administrators
Number of Teachers
Source: Monroe County School Board
H-20
MONROE COUNTY, FLORIDA
MISCEllANEOUS STATISTICAL DATA - CONTINUED
SEPTEMBER 30, 2005
HEALTH CARE:
Medical Facilities
Lower Keys Medical Center
Fishermen's Hospital
Mariners Hospital
FIRE PROTECTION:
Number of stations
Number of volunteers
Number
of Beds
118
58
42
11
185
H-21
POLICE PROTECTION:
Number of stations
Number of employees:
Law Enforcement Sworn
Law Enforcement Non-Sworn
Corrections Sworn
Corrections Non-Sworn
Source: Monroe County Sheriffs
Department
PUBLIC LIBRARIES:
Library Facilities
Library Holdings
5
188
148
152
39
5
201,469
THIS PAGE INTENTIONALLY LEFT BLANK
SINGLE AUDIT AND
GRANTS COMPLIANCE
J;.
THIS PAGE INTENTIONALLY LEFT BLANK
Independent Auditors' Report on Internal Contro' Over Financial Reporting ::md en
Compliance and Other Matters Based on an Audit of Financia' Statements
Performed in Accordance with Government Auditing Standards
To the Honorable Mayor and Board
of County Commissioners of
Monroe County, Florida:
We have audited the financial statements of the governmental activities, the business-type
activities, each major fund and the aggregate remaining fund information of Monroe County,
Florida (the "County") as of and for the year eflded Sept9/"l1C"'''~''' ~ "r> _ ....
comprise the County's t-,'.
March 1,2006. INe diu i-c ,. ,.; ".)11;;;"1; .:>t~[i'f,,6.(o In . .;; "'-'/''-'_ ~VU"'j j-ilh..lSing
Finance Authority, the County's discretely presented component unit. Those financial
statements were audited by other auditors whose report thereon has been furnished to us, and
our opinion, insofar as it relates to the amounts included for the Monroe County Housing
Finance Authority, ;s based solely on the report of other auditors. We conducted our audit in
accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Govemment Auditing Standards, issued by
the Comptroller General of the United States.
Internal Control over Financial Reporting
In planning and performing our audit, we considered the County's internal control over financial
reporting in order to determine our auditing procedures for the purpose of expressing our
opinions on the financial statements and not to provide an opinion on the internal control over
financial reporting. Our consideration of the internal control over financial reporting would not
necessarily disclose all matters in the internal control over financial reporting that might be
material weaknesses. A material weakness is a reportable condition in which the design or
operation of one or more of the internal control components does not reduce to a relatively low
level the risk that misstatements caused by error or fraud in amounts that would be material in
relation to the financial statements being audited may occur and not be detected within a timely
period by employees in the normal course of performing their assigned functions. We noted no
matters involving the internal control over financial reporting and its operation that we consider
to be material weaknesses. We noted other matters involving internal control over financial
reporting that we have reported to management of the County in a separate management letter
dated March 1, 2006.
1-1
Compliance and Other Matters
As part of obtaining assurance about whether the County's financial statements are free of
material misstatement, we performed tests of its compliance with certain p:-Qvisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct
and rnalE::rial effect on the determination of financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit, and accordingly,
we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance or other matters that are required to be reported under Government Auditing
Standards.
We noted certain matters that we have reported in separate management letters to the
management of County agencies.
This report is intended solely for the information and use of management, the County Mayor,
and Board of County Commissioners of Monroe County, Florida, and applicable state and
federal ~gencies and is not intended to be and should not be used by anyone other than these
~, &,./<...:k r ~,
L. I... . P..
.
West Palm Beach, Florida
March 1, 2006
1-2
Independent AlJrfitors' Report er. Compliance aild Internal Control
Over Compliance Applicable to each Major Federal Awards
Program and State Financial Assistance Projects
To the Honorable Mayor and Board
of County Commissioners of Monroe County, Florida:
Compliance
We have audited the compliaf"lr'"'A 'if ft.1~r~("'? r'rl wI.., r-'
types of compliance requi,_ .
Budget (OMB) Circular A-133 CompIJance Supplement, and tne requirements described
in the Executive Office of the Governor's State Projects Compliance Supplement, that
are applicable to each of its major federal awards programs and state financial
assistance projects for the year ended September 30,2005. The County's major federal
awards programs and state financial assistance projects are identified in the summary
of auditors' results section of the accompanying Schedule of Findings and Questioned
Costs. Compliance with the requirements of laws, regulations, contracts, and grants
applicable to each of its major federal awards programs and state financial assistance
projects is the responsibility of the County's management. Our responsibility is to
express an opinion on the County's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally
accepted in the United States of America; the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the
United States; OMS Circular A-133, Audits of States] Local Governments, and Non-
Profit Organizations; and Chapter 10.550, Rules of the Auditor General. Those
standards, OM8 Circular A-133, and Chapter 10.550, Rules of the Auditor General,
require that we plan and perform the audit to obtain reasonable assurance about
whether non-compliance with the types of compliance requirements referred to above
that could have a direct and material effect on a major federal awards program or state
financial assistance project occurred. An audit includes examining, on a test basis,
evidence about the County's compliance with those requirements and performing such
other procedures as we considered necessary in the cirr,umstances. 'l'le believe tl~dt
cur audit provides a reasonable basis for our opinion. OUf audit does not provide a
legal determination of the County's compliance with those requirements.
1-3
In our OpiniOn, the County complied, in all material respects, with the requirements
referred to above that are applicable to each of its major federal awards programs and
state financial assistance projects for the year ended September 30, 2005.
Internal Control over Compliance
The management of the County is responsible for establishing and maintaining effective
internal control over compliance with requirements of laws, regulations, contracts, and
grants applicable to federal awards programs and state financial assistance projects. In
planning and performing our audit, we considered the County's internal control over
compliance with requirements that could have a direct and material effect on a major
federal awards program or state financial assistance project in order to determine our
auditing procedures for the purpose of expressing our opinion on compliance and to test
and report on internal control over compliance in accordance with OMB Circular A-133
and Chapter 10.550, Rules of the Auditor General.
" ,
d
weakness is a repunable conoltioillll wrllCn (lie U8;:,igr\ vI u~eic;"'~;1 "'; VI,'-' ~'. 11i'_' - ~,
the internal control components does not reduce to a relatively low level the risk that
non-compliance with applicable requirements of laws, regulations, contracts, and grants
caused by error or fraud that would be material in relation to a major federal awards
program or state financial assistance project being audited may occur and not be
detected within a timely period by employees in the normal course of performing their
assigned functions. We noted no matters involving the internal control over compliance
and its operation that we consider to be material weaknesses.
This report is intended solely for the information and use of management, the County
Mayor and the Board of County Commissioners of Monroe County, Florida, and
applicable state and federal agencies, and is not intended to be and should not be used
by anyone other than these specified parties.
~. 8L.:k. f ~ L.L.P'
'Nest Palm Beach, F!orida
March 1, 2006
1-4
THIS PAGE INTENTIONALLY LEFT BLANK
Monroe County, Florida
Schedule of Expenditures of Federal Awards
and State Financial Assistance
For the Year Ended September 30, 2005
Federal/Si.al\:: Agency,
Pass-through Entity
Federal Proaram/State Prolect
CFDA
Number
Department of Agriculture:
Passed through State Department of Elder Affairs and Alliance for Aging:
USDA 2004
USDA 2005
Total Federal Agency
10.570
10.570
Department of Commerce:
Passed ttlrvuf:, I j'IC.lliud Lll;r-1dllr i~"l Ji U..".",j._, .0
Coastal Impact Asst. Program Grant
Total Federal Agency
,i.::,
11.419
Department of Health and Human Services:
Passed through State Department of Elder Affairs and Alliance for Aging:
Title IIIB Support Services - 2004
Title IIIB Support Services - 2005
Total Program
Title IIIC-1 Congregate Meals - 2004
Title IIIC-2 Home Oelivered Meals 2004
Title IIIC-1 Congregate Meals - 2005
Title IIIC-2 Home Delivered Meals 2005
Total Program
Title III-E In-Home Services - 2004
Title lll-E In-Home Services - 2005
Total Program
Passed through Florida Department of Revenue:
Child Support Enforcement Title IV-D
Passed through State Department of Community Affairs:
Low Income Home Energy Assistance Prog 2004
Low Income Home Energy Assistance Prog 2005
fotal Program
T atal Federal Agency
93.044
93.044
93.045
93.045
93.045
93.045
93.052
93.052
93.563
93.568
93.568
The accompanying notes are an integral part of this schedule.
1-5
Contract Grant Number
US451
US551
GOOOl
$;
M429
M529
M429
M429
M529
M529
M429
M529
CC344
04EA-4P-11-54-01_019
05EA-5K-11-54-01_019
/-6
Expenditures
2,263
47,274
49,537
20,943
160,730
29,726
73,821
103,547
50,352
66,745
121,257
151,580
389,934
19,708
37,767
57,475
135,540
42,091
49,433
91,524
778,020
(Continued)
Monroe County, Florida
Schedule of Expenditures of Federal Awards
and State Financial Assistance - Continued
For the Year Ending September 30, 2005
Federal/State Agen(,)',
Pass-through Entity
Federal Proaram/State Proiect
CFDA
Number
Department of Housing and Urban Development:
Passed through State Department of Community Affairs:
Community Development Block Grant
14.228
Department of the Interior:
Direct Program:
Fish and WildlifA Service:
1~n1R
lotal reoer31 (lyt'lll_ f
Department of Justice:
Direct Program:
Bureau of Justice Assistance:
Bulletproof Vest Partnership Grant
Local Law Enforcement Block Grant
Passed through Office of the Attorney General:
Victims of Crime Acts
Passed through Florida Department of Law Enforcement:
Byme Formula Grant Program- Peacock - 2005
Byrne Formula Grant Program - US Fellowship of Florida - 2005
Byrne Formula Grant Program - Total Care Center Mental Health- 2005
Byrne Formula Grant Program - MC Education Foundation - 2005
Byrne Formula Grant Program - Boys and Girls Club - 2005
Total Program
Residential Substance Abuse Treatment for State Prisoners - 2004
Total Federal Agency
16.607
16.592
16.575
16.579
16.579
16.579
16.579
16.579
16.593
Election Assistance Commission:
Passed through Florida Department of State:
Help America Vote Act Tabulation Grant
Help America Vote Act Education Grant
Total Federal Agency
90.401
39.01 ;
The accompanying notes are an integral part of this schedule.
1-7
Contract Grant Number
Expenditures
03DB-1A-11-54-01-H32
lS1,300
LE507 ..,.., ~,'j'"
LES67
()~, { :;JV
i
78,7S9
2003-LB-BX -0804 44,706
V3036 217,4S0
OS-CJ--J3-11-54-01_271 4,762
OS-CJ-K3-11-S4-0 1-080 38,627
OS-CJ-K3-11-S4-01_081 9,OS9
OS-CJ-K3-11-S4-01_082 4S,OOO
OS-CJ-K3-11-S4-01_083 26,79S
124,243
04-CJ-7 J-11-54-0 1-006 63,581
528,739
999
13.455
14,454
'-8
(Continued)
Monroe County, Florida
Schedule of Expenditures of Federal Awards
and State Financial Assistance - Continued
For the Year Ended September 30, 2005
Federal/State Agency,
Pass-through Entity
Federal ProQram/State Proiect
Executive Office of the President:
Direct Program:
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Illlcll""'.j u('-'~ 1,0"_.,11:,, q."v..>
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intl:Jnsity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
High Intensity Drug Trafficking Areas
Total Federal Agency
Department of Transportation:
Direct Program:
Federal Aviation Administration:
Key West AIP-3715
Key West .AIP-3718
Key West AIP-3721
Key West AIP-3722
The accompanying notes are an integral part of this schedule.
1-9
CFDA
Number
07.13PMIP586
U7.i3PPRP578
07.13PMIP598
07.13PMIP5980
07.13PMIP999
(\7 't!O~.1IPI)RfJ
07.IOPMIP5109
07.!OPMIPS98
07.IOPMIPS980
07.11PMIP5109
07.11 PPRP578
07.11PMIP598
07.11PMIP586
07.12PMIP5109
07.12PPRP578
07.12PMIP598
07.12PMIP5981
07.12PMIP582
07.12PMIP586
07.12MOP5980
07.15PMIP586
07.!5PMIP508
07.15PPRP578
20.106
20.106
20.106
20.106
Contract Grant Number
13PMIP586
13PPRP578
13PMIP598
13PM/P5980
13PM/P999
14PMIP586
14PMIP,,:')F'
14P~F" ~.
IOPMIP5109
IOPMIP598
IOPMIP5980
11PM/P5109
I1PPRP578
11PMIP598
11PMIP586
12PM/P5109
12PPRP578
12PMIP598
12PMIP5981
12PM/P582
12PM/P586
12MOP5980 .
15PMIP586
15PM/P598
15PPRP578
3-P-0037 -1501
3-12-0037-1802
3-12 -00.3 7 -021- 2003
3-12-0037-022-2003
1-10
Expenditures
438,979
245,939
441,279
106,102
87,433
3,70;:> A1()
LIL'.;..>.~, . <...)0
1 7,004
9,301
10,600
-15,411
-70,493
56,461
620
24,978
300,438
610
785,637
670
15,375
486,816
5,520,611
880,758
2,427,058
19,639,155
129,844
27,965
267,587
617,597
(Continued)
Monroe County, Florida
Schedule of Expenditures of Federal Awards
and State Financial Assistance - Continued
For the Year Ended September 30, 2005
Federal/State Agency,
Pass-through Entity
Federal Proaram/State Proiect
Department of Transportation Continued:
Key West AIP-3723
Key West AIP-3724
Key West .A'P-3725
Key West AIP-3726
Key West AIP-3727
Marathon AIP-4419
~ ~ r ~ q.." r" J-- ,., ~ A 11")(1
I l,} L'.~l 1--' -' ..
Transportation Safety Administration
Total Federal Agency
Federal Emergency Management Agency:
Passed through State Department of Community Affairs:
EMA State and Local Assistance FY 05
Federal Highway Administration:
Passed through State Department of Transportation
Transportation Planning Assistance
Florida Keys Scenic Highway Interpretive/Master Plan
Total Federal Agency
Department of Homeland Security:
Passed through State Department of Community Affairs:
Hurricane Dennis - rEMA-DR-1595-DR-FL
Hurricane Dennis - FEMA-DR-1595-FL
Hurricane Katrina - FEMA-DR-1602-FL
Hurricane Rita - FEMA-DR-3259-EM-FL
Total Program
Local Mitigation
H'.:Lt,eiar.d Sccuity-EOC Spr;urity Impro/ements
Homeland Secuity-'EOC Enhancements
T ata! progrr'lm
Total Federal Agency
The accompanying notes are an integral part of this schedule.
1-11
CFDA
Number
20.106
20.106
20.106
20.106
20.106
20.106
20.106
L\". iUu
83.552
20.205
20.205
97.036
97.036
97.036
97.036
97.039
97.004
'J7004
Contract Grant Number
3-12-0037-023-2004
3-12-0037-024-2004
3-12-0037 -025-2004
3-12-0037-026-2004
3-12-0037-027-2005
3-12-0044-019-2004
3-12-0044-020-2004
3-12-0044-021- 2005
2004-G-006
05-8G-04-11-54_0 1-027
F AP#8888-488
SBF3-003
06-DN-@G-11-54-00_632
06-DN-@G-11-54-01_550
06-KT -8&-11-54-01-516
06-RT -& W -11-54-01-529
5HS-l +-11-54-01-127/1345_17RR
2005-CJ-l2-07 -54-01-165
05DS-2N-11-l)4-01_156
1-12
Expenditures
1,336,299
830,028
2,230,552
705,888
2,328
86,355
370Q?7
84,000
6,699,900
23,18l.
76,295
69,240
145,535
50,108
1,339,162
212,719
110,447
1,712.436
19,950
8,257
62,790
71 ,047
1,803,433
(Continued)
Monroe County, Florida
Schedule of Expenditures of Federal Awards
and State Financial Assistance ~ Continued
For the Year Ended September 30, 2005
FederalfState Agency,
Pass-through Entity
Federal proaram/State Proiect
National Endowment for the Humanities:
General Preservation Assessment
United States Treasury Department:
Passed through Office of the Attorney General:
Federal Asset Sharing Forfeiture Program
The accompanying notes are an integral part of this schedule.
1-13
CFDA
Number
45.149
21 .000
Contract Grant Number
PA-50276-04
1-14
Expenditures
1,754
1,416,085
,..
(Continued)
Monroe County, Florida
Schedule of Expenditures of Federal Awards
and State Financial Assistance - Continued
For the Year Ended September 30, 2005
State AQencv Name
Florida Department of Community Affairs:
Area of Critical State Concern
Bicycle & Pedestrian Plan 2003
Bicycle & Pedestrian Plan 2005
Total Program
Emergency Management Base Grant - 2005
Total Department
,_, . ,. r - > -. ,;. r "",ilrh'''''' .......rl F~mjlip~~
\ r,l,,) j ; , . ~t
Total Department
Florida Department of Elder Affairs:
Passed through The Alliance for Aging:
Home Care for the Elderly - 2004
Home Care for the Elderly - 2005
Total Program
Alzheimer's Disease Initiative - 2004
Alzheimer's Disease Initiative - 2005
Total Program
Community Care for Elderly 2004
Community Care for Elderly 2005
Total Program
Total Department
Florida Departm~nt of Environmental Protection:
Small Counties Solid Waste -2005
Florida Department of Health and Rehabilitative Services:
EMS Rural Matching Grant
EMS County Award 2003
EMS County Award 2004
Total Program
Total Department
* Information provided for state financial assistance but not required for federal awards.
The accompanying notes are an integra' ;Jart of this schedule.
1-15
CSFA
I'J umber
52.003
52.004
52.004
52.008
65.001
65.001
65.004
65.004
65.010
65.010
37.012
64.003
64.005
64.005
CunlrC:lcl Grant Number
00-DR-1W-11-54-01-002
FM#25207711401/AM102
FM#25207711401/AN082
05-BG-04-11-54-0 1-217
1("0 r, ,
KH-472
KH-572
KZ497
KZS97
KC471
KC571
SC524
R2013
C3044
C4044
1-16
Expenditures
600,750
24,566
51,367
75,933
102,959
779,642
83,916
34,841
11,656
46,497
47,416
11,547
58,963
372,608
66,081
438,689
544,149
191,176
83,608
66,799
49,05~
115,853
199,461
Transfer To
Subrecipients*
600,750
600,750
(Continued)
Monroe County, Florida
Schedule of Expenditures of Federal Awards
and State Financial Assistance - Continued
For the Year Ended September 30, 2005
State AQencv Name
Florida Department of Juvenile Justice:
Intensive Delinquency Diversion Service
Florida Department of law Enforcement
Intoxilizer
Florida Department of State:
State Aid to libraries
Honda t<\ey::. ':;;'::''';01....., h\:l::', -': .",: rl''';U " "
Overseas Heritage Trail Design & Construction
Small County Outreach Program
Transportation Planning Assistance
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
K. f West Airport
Key West & Marathon Airport
Marathon Airport
Total Program
Total Department
Florida Fish & Wildlife Conservation Commission:
Boating Improvement Fund
Public Water Acce::;s and rll1ar:nc f=acilitie'3 M8n8C]gement Plan
Tota! Department
* Information provided for state financial assistance but not required for federai awards.
The accompanying notes are an integral part of this sched~le.
1-17
CSFA
Number
80.022
45.030
55.0U8
55.009
55.022
55.004
55.004
55.004
55.004
55.004
55.004
55.004
55.004
55.004
55.004
55.004
55.004
55.004
77.006
n.006
Contract Grant Number
P6K01
05-ST-38
Ar..\.~. ,:>), ..j . '.~ i J ...;, I j _
AL 005/FM#41 0504-1-54-0 1
4108481
25222811403/A/893
41265919401/AL021
41286519401/AL288
41458418401/AN103
41459819401lAN843
41646619401/ANI11
41646819401lANI12
41253519401/ANJ94
41468319401/ANL56
41646419401/ANl57
41646919401lANK50
41265819401lANU97
25426919402/AK043
41468419401/ANJ96
04148
1-18
Expenditures
164,045
1,588
137,970
b!:J,24U
255,071
96,761
215,894
1,554
846,450
1,109.414
14,573
761
75,755
7,287
8,796
29,317
56,145
6,754
167,773
6,207
2,330,786
2,967,752
512,392
1'2210
---
524.602
Transfer To
Subrecipients*
(ContinUed)
Monroe County, Florida
Schedule of Expenditures of Federal Awards
and State Financial Assistance - Continued
For the Year Ended September 30, 2005
State Aaencv Name
Florida Housing Finance Corp.:
State Housing Initiative Program
State Housing Initiative Program
State Housing Initiative Program
Total Department
Total Expenditures of State Financial Assistance
* Information provided for state financial assistance but not required for federal awards.
The accompanying notes are an integral part of this schedule.
1-19
CSFA
Numbel
52.901
52.901
52.901
Contract Grant Number
Expenditures
SHIP 02-03 PLAN 4 YR 2
SHIP 03-04 PLAN 4 YR 3
SHIP 04-05 PLAN 5 YR 1
1,067,831
61,721
24,552
1,154,104
$
6,748,405 $
1-20
Tranzfcr To
Subrecipients*
600,750
MONROE COUNTY, FLORIDA
Notes to Schedule of Expenditures of Federal Awards and
State Financial Assistance
For the Year Ended September 30, 2005
Note 1 - Reporting Entity
For reporting entity purposes, the Scheduie of Federai AWo.ds and State Financial
Assistance include the activities of the Monroe County primarf government and its
blended component units.
Note 2 - Summary of Significant Accounting Policies
The accounting policies and presentation of the Schedule of Expenditures of Federal
Awards and State Financial Assistance are in accordance with accounting principles
generally accepted in the United States of America as applicable to governmental
organizations.
1-21
MONROE COUNTY, FLORIDA
Schedu'e of Findings and Questioned Costs _
Federal Awards Programs and State Financial Assistance Projects
For the year ended September 30, 2005
PART I - SUMMARY OF AUDITORS' RESULTS
1 The Independent Auu;,ors' Report on the financial statements expresses unqualified
opinions.
2. No reportable conditions relaling to the audit of the financial statements are reported in the
Independent Auditors' Report on Internal Control OVer Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements in Accordance
with Government Auditing Standards.
3. No instances of noncompliance material to the financial statements of Monroe County,
Florida were disclosed during the audit.
4. No reportable conditions relating to the audit of major feder. lor <," 'e "" _ 0 0;-, """', . ,
projects are repc-ied in the '
Centrol c .. '.:. '.. "....e. 'c.e,,, ",." ~'d'e
Financial Assistance Projects.
5. The Independent Auditors' Report on Compliance for Each Major Federal Awards
Program and State Financial Assistance Projects expresses an unqualified opinion.
6. No aud~ nndings relative to major federal awards programs for Monroe County, Florida are
reported in this Schedule.
7. No audit findings relative to major slate financial assistance projects for Monroe County,
Florida are reported in this Schedule.
8. The threshold for distinguIshing Type A and Type B programs/projects was $944,868 for
major federal awards programs and $300,000 for major state nnancial assistance projects.
g. The County qualified es a low-risk auditee for federal Single Audit purposes, as that term
is defined in OMB Circular A-133.
10. The programs/projects tested as majer programs/projects ;ncluded the fOllowing:
Federa. Programs
High Intensity Drug Trafficking Areas
Federal CFDA No.
Public Assistance Grants
07.000
970:i6
1-22
MONROE COUNTY, FLORIDA
Schedule of Findings and Questioned Costs -
Federal Awards Programs and State Financial Assistance Projects
For the year ended September 30, 2005
PART I - SUMMARY OF AUDITORS' RESULTS (CONTINUED)
State Projects
State CSF A No.
Key West/Marathon Airports
55.004
State Housing Initiative Program
52.901
PART 11- FINDINGS - FINANCIAL STATEMENTS
This section identifies the reportable conditions, material weaknesses, and instances of
noncompliance related to the financial statements that are required to be reported in
accordance with Government Auditing Standards.
PART III _ FINDINGS AND QUESTIONED COS rs - MAJOK t-EOt:RAL kvVAhiJ::>
PROGRAMS
There are no findings or questioned costs reported.
PART IV _ FINDINGS AND QUESTIONED COSTS - MAJOR STATE FINANCIAL
ASSISTANCE PROJECTS
There are no findings or questioned costs reported.
1-23
MONROE COUNTY, FLORIDA
Summary Schedule of Prior Audit Findings and Corrective Action P'an
Federal Awards Programs and State Projects
For the Year Ended September 30, 2005
Prior Year Audit Findinos:
There wore no dudii r" ,dings In the prior year independent auditors' reports that required
corrective action.
Corrective Action Plan:
There were no audit findings in the current year independent auditors' reports that
required corrective action.
1-24
Independent Auuilv; :it' Manc:igcfficnt Letter
To the Honorable Mayor and Board
of County Commissioners of
Monroe County, Florida:
We have audited the basic financial statements of Monroe County, Florida (the "County") as of
and for the year ended September 30, 2005, and have issued our report thereon dated
March 1, 2006. These financial statements are the responsibility of the County's management.
Our responsibility is to express opinions on these financial statements based on our audit. We
rli,-! r .~~ 0' ,,-J't tho .t"i....,..,,..i~1 ~tptp,mAnts of the Monroe County Housing Finance Authority, a
'- '
,- 1'1' .I..t_ r! r"
La ,.
relates to tfle amowms IlIC:uut;;u 1'_'
solely on the report of other auditors.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Aud;ting Standards, issued by the Comptroller General of the United States. We have issued
our Independent Auditors' Report on Internal Control over Financial Reporting and on
Compliance and Other Matters based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards and our Independent Auditors' Report on
Compliance and Internal Control over Compliance Applicable to each Major Federal Awards
Program and State Financial Assistance Project. Disclosures in these reports, which are dated
March 1, 2006, should be considered in conjunction with this management letter.
I,; - - ., - '.... ",#
Additionally, our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor
General. Those rules (Section 10.554(1 )(h)1) require that we address in the management
letter, if not already addressed in the auditors' reports on internal controls, compliance and other
matters or schedule of findings and questioned costs. whether or not corrective actions have
been taken to address significant findings and recommendations made in the preceding annual
financial audit report. Reference to whether corrective actions have been taken is provided in
separate management letters to each County agency.
The Rules of the Auditor Genera! (Section 1 0.554( 1 )(h)2) state that a management letter shall
have a statement as to whether or not the County ccmplied with Section 213.415, Florida
Statutes, regarding the investment of public funds. In connection with our audit of the basic
Tl:lanciai statel r:ents of the County, the n:~su!ts of our tests did not indicate that the County was
in :loncompliance with Section 218.415 regarding the investment of pubilC funds.
The Rules of the Auditor General (Section 10,554('1 )(h)3) requite disdosUi6 :n th8 ma:l2Q'=lTent
letter of any recommendations to improve the Ccunty's management accounting procedures,
and internal controls. Reference to recommendations is provided in separate
management letters for each County agency.
1-25
The Rules of the Auditor General (Section 10.554(1)(h)4) require disclosure in the management
letter of the following matters if not already addressed in the auditors' reports on compliance
and internal controls or schedule of findings and questioned costs: (1) violations of laws, rules,
regulations, and contractual provisions that have occurred, or are likely to have occurred; (2)
improper or illegal expenditures; (3) improper or inadequate accounting procedures (e.g., the
omission of required disclosures from the financial statements); (4) failufl::s tu properly record
financial transactions; and (5) other inaccuracies, Shortages, defalcations, and instances of
fraud discovered by, or that come to the attention of, the auditor. There were no such matters
noted.
The Rules of the Auditor General (Section 10.554(1 )(h)5) also require that the name or official
title and legal authority for the primary government and each component unit of the reporting
entity be disclosed in the management letter, unless disclosed in the notes to the financial
statements. Such disclosure is included in notes to the financial statements.
As required by the Rules of the Auditor General (Section 10.554(1)(h)6.a.), the scope of our
audit included a review of the provisions of Section 218.503(1), Florida Statutes, regarding
financial emergenc1"'''' 1", ,,'. ",
the results of ocr
financialemergencYL'..JI. " ""'~"_I(,;.~,~i,I/. "'-"W"'W'_,j, '..J!..o, ClUUilI.lWC.:t notj.JluV/(jea
legal determination on the County's compliance with this requirement.
The Rules of the Auditor General (Section 10.554(1 )(h)6.b.) state that a management letter shall
include a statement as to whether or not the financial report filed with the Florida Department of
Financial Services, pursuant to Section 218.32, Florida Statutes, is in agreement with the
annual financial audit report for the current audit period and, if not, explanations of any
significant differences. It should be noted that the County's basic financial statements contain a
discretely presented component unit, defined as part of the reporting entity under accounting
principles generally accepted in the United States of America, for which the County has not
been deemed the local governing authority for purpose of the annual report. In connection with
our audit of the County, the results of our tests indicate that the annual financial report for the
year ended September 30, 2005, filed with the Department of Financial Services, is in
agreement with the annual financial audit report for the current audit period.
As required by the Rules of the Auditor General (Sections 10.554(1)(h)6.c. and 10.556), the
scope of our audit included financial condition assessment procedures as of September 30,
2005. It is management's responsibility to monitor the County's financial condition, and our
financial condition assessment was based in part on representations made by management and
the review of financial information provided by same. The financial condition assessment
procedures described above disclosed no deteriorating financial conditions.
This report is intended solely for the information and use of management, the County Mayor and
Board of County Commissioners of Monroe County, Florida, and applicable state and federal
agencies, and is not intended to be and should not be used by ;:jnyone other than these
spEcified parties.
~, ~ i "'~- ~ ....t., f.
West Palm Beach, Florida
March 1, 2006
1-26
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