Item O3
COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 2], 2006
Division: County Administrator
Bulk Item:
No
Staff Contact Person: Connie Cyr
Telephone # 292-4443
AGENDA ITEM WORDING:
Approval of Amendment to Agreement between AIS Risk Consultants and Monroe County
to increase the original agreement amount from $50,000 to $67,797.10 in order to
compensate the actuarial consultant, Allan Schwartz, for preparation of actuarial study and
testimony in support of the property owners of Monroe County at the Office of Insurance
Regulation Public Hearing regarding excessive windstorm coverage rates. The Agreement
will be completed after payment is made.
ITEM BACKGROUND:
The County hired this consultant to provide actuarial computations and to testity regarding
those calculations at the om Public Hearing. The County approved a coutract sum of
$50,000. However, each time Citizen's Property Insurance Corporation changed their filing
with the om it required the consultant to reevaluate the actuarial consequences. The final
invoice amount charged by the consultant is $67,797.10.
PREVIOUS RELEVANT BOCC ACTION:
The BOCC approved the hiring of Agreement between AIS Risk Consultants and Monroe
County at the March 21, 2006 meeting.
CONTRACT/AGREEMENT CHANGES:
Amend to increase agreement amount from $50,000 to $67,797.10.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $$67,797.10
BUDGETED: YES
NO X
COST TO COUNTY: $$67,797.10
SOURCE OF FUNDS:
REVENUE PRODUCING: YES
APPROVED BY:
County
NO X AMOUNT PER MONTH_ Year
OMB/Purchasing _ Risk Management rt\~:r
DIVISION DIRECTOR APPROVAL:
Thomas J. Willi
DOCUMENTATION:
lncluded_~
Not Required__
DISPOSITION:
AGENDA IteIQ#
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: AIS Risk Consultants Contract #_
Effective Date:
Expiration Date:
Contract Purpose/Description:
Approval of Amendment to Agreement between AIS and Monroe County for
windstorm Actuary.
Contract Manager: Connie Cyr 4441 County Administrator
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 12120/06 Agenda Deadline: 12/05/06
CONTRACT COSTS
Budgeted? YesD No [g]
Grant: $
County Match: $
Amend to
mcrease
from
$50,000 to
$67,797.10
Account Codes:
Current Year Portion: $
Total Dollar Value of Contract: $
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ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Division Director YesD NoD
Date Out
Reviewer
Risk Management
O.~.B ./Purchasing
YesD No[2jf'
l~ YesD No@
YesD NoD
County Attorney
Comments:
3052923516
MONROE COUNTY ATT
02.11 11 pm
11-202006
2/3
AMENDMENT TO AGREEMENT FOR CONSULTING SERVICES
FOR WINDSTORM INSURANCE ACTUARIAL CONSULTING SERVICES
With AIS RISK CONSULTANTS
TIDS AMENDMENT ("Amendment") to the Agreement for Windstorm
Insurance Actuarial Consulting Services with AfS Risk Consultants ("Agreement") is
made and entered into this day of __ , 2006, by and between Monroe
County ("COUNTY"), a political subdivision of the State of Florida, whose address 1100
Simonton Street, Key West, Florida 33040 and AlS Risk Consultants
("CONSULTANT"), a foreign corporation, whose address is 4400 US Highway 9 South,
Suite 1200, Freehold, New Jersey 07728.
WHEREAS, on March 21, 2006, the parties entered into a Agreement for the actuarial
review the Citizens Property Insurance rate filing for Monroe County regarding
windstorm coverage; and
WHEREAS, the Agreement called for a total contract amount of FIFTY Thousand
Dollars ($50,000) as payment to the consultant; and
WHEREAS, CONSULTANT did provide the actuarial review and testified on behalf of
Monroe County at the hearing in front of the Office of Insurance Regulation; and
WHEREAS, CONSULTANT did expend time in preparation, as well as time and
expenses for the trip to testify on behalf of Monroe County; and
WHEREAS, the review and the time necessary [or testimony exceeded the contract
amOlmt and CONSULT ANT has submitted an invoice for reimbursement.
WHEREAS, the testimony given by CONSULT A.NT was critical to the successful
outcome of the hearing; and
NOW THEREFORE, the parties hereby agree:
1. Article VIII, Compensation. of the Agreement. shall be amended to read as
follows:
3.1 COUNTY shall pay CONSULTANT, pursuant to Chapter 218, Florida
Statutes, the Local Government Prompt Payment Act, the sum of SIXTY SEVEN
THOUSAND, NINE HlJNDRED AND SEVENTY-NINE DOLLARS AND TEN
CENTS ($67,797.10), as payment in full of any and all outstanding indebtedness
owed by COUNTY to CONSULTANT
3052923516
MONROE COUNTY ATT
021138 pm. 11-20 2006
3/3
2. The remaining terms of the Agreement entered into on March 21, 2006, not
inconsistent herewith shall remain in full torce and effect.
IN WITNESS WHEREOF, the parties have caused these presents to be executed
in their respective names.
By:
BOARD OF COUNTY
COMMISSIONERS OF MONROE
COUNTY, FLORIDA
Attest: DANNY L. KOLHAGE, CLERK
Deputy Clerk
By:
Mayor Mario DiGennaro
Date:
Date:
Witness For
AIS RISK CONSULTANTS
AIS RISK CO~1~TANTS
Print Name
Date: II l.
By:
Autliorized Signatory for t irm
I~ a'v'. T. ~ t: ~
Print Name
Date: II
2