1st Change Order 02/14/2024 BOARD OF COUNTY COMMISSIONERS
County of Monroe � � .� Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tem James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
David Rice,District 4
Memorandum
DATE: 02/06/2024
TO: BOCC
Digitally signed by Kevin
.' V�_,` c._._ G.Wilson,P.E.
FROM: Kevin G. Wilson, P.E. Date:2024.02.07
19:27:48-05'00'
SUBJECT: Proposed Change Order to be Approved
Attached is proposed Change Order Memo #1 for the Big Pine Community Park Sports Lighting Addition
project. This change order decreases the final contract sum by$113,000.00. The substantial
completion date is unchanged.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they
may have.
It is the Administrator's intent to approve the attached change order under that authority after the 24-
hour BOCC notification time.
MONROE CouNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Big Pine Community Park Sports Lighting Addition CHANGE ORDER NO: #01
INITIATION DATE: 1131/2024
CONTRACT DATE: 0912012023
TO CONTRACTOR:
Musco,Sports Lighting, LLC
100 First Avenue West
Oskaloosa, Iowa 52577
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) ............. $ 327,500:.00
Net change by previously authorized Change Orders....... ......... ......... ............... $ 0,00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was $ 327,500.00
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order....----'— $ (113,000.00)
The new (Contract Sum) ((guaranteed Maximum Price) including this Change Order is $ 214,500.00
The Contract Time will be (increased) (decreased) (unchanged) by..—...................... 0 Days
The date of Substantial Completion as of the date of this Change Order is,... .............. 0!6/05/2024
Detailed description of change order and justification:
At the request of the Parks and Beaches Department two Aghtpoles and associated fixtures were eliminated
from the gica e thereby decreasing the cost of construction by($113,000.00
Substantial Completion is not affected by this change and remains as,June 52024.
Chan.ge order is-34.5% of on final contract rice,
Not valid until sianed b Owner E,naineer It a. . l�icable), and Contractor
ENGINEER; N/A
N/A Date
CONTRACTOR; 02/06/2024
Mus Spoog"L-�hting Ll-t- Date
Digitally signed by Steven Sanders
PROJECT MANAGER: Steven Sanders Data-2024 02 0A 14-59-1 7-Or,'00'
Steve Sanders Date
Digitally signed by Kevin G.
Wilson,P.E.
COUNTY/ASSISTANT ADMINISTRATOR: Date:2024.02.14 15:33:10-05'00'
Roman Gastesi Date
Kevin Wilson
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications, Yes M No El
If Yes, explaniationi: The request for a reduction in poles and lighting fixtures came after contract
execution,
• Change Order was included in the original specifications. Yes ❑ No Z
If Yes, explanation of increase in price:
• Change Order exceeds$50,000 or 5% of contract price (whichever is greater). Yes El No M
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No H
If no, explanation of why: No architectlengineer on project
• Change Order is correcting an error or emission in design document. Yes ❑No M
Should a claim under the applicable professional liability policy be made? Yes ❑ No E
Explain: NIA
Date: Novernber 15 2023 Project: Big Pine Key Park
To. Monroe County Big Pine Key,FIL
Clay County RFP 18119-2
Quotation Price—Materials Delivered to Job Site and Installation,
Multipurpose Field, Bullpen, & Playground Lighting
......I.......... ..... .......... ...........................................................$214,500.00,Includes Bonding
Sales tax and permit fees are not included.
Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential.
Total Light Control—TLC for LED"technology
Guaranteed Lighting Performance
0 Guaranteed light levels and uniformity
System Description (Multipurpose Poles S1—S2)--New Poles
• Pre-cast concrete bases with integrated lightning grounding
• Galvanized steel poles
• Factory wired and tested remote electrical component enclosures
• Pole length,factory assembled wire harnesses
• Factory wired poletop luminaire assemblies
• Factory aimed and assembled luminaires
System Description (Poles At& 131)—Existing Poles
• Factory wired poletop luminaire assemblies
• Factory aimed and assembled luminaires
• Factory wired and tested remote electrical component enclosures
• Pole length,factory assembled wire harnesses
Mounting hardware for poletop luminaire assemblies and electrical components enclosures
• UL Listed assemblies
Environmental Light Control
• Spill light minimized
• off-site glare light minimized
Control Systerns,and Services,
Control-Link'control and monitoring system to provide remote on/off and dimming(high/medium/low)
control and performance monitoring with 24/7 customer support
Operation and Warranty Services
• Reduction of energy and maintenance costs by 40%to 85%over typical 150OW metal halide equipment
• Product assurance and warranty program that covers materials and onsite labor, eliminating 100%of your
maintenance costs for 10 years(Playground& Bullpen)and 25 years(Multipurpose)
• Support from Musco's Lighting Services Team—over 170 Team members dedicated to operating and
maintaining your lighting system—plus a network of 1800+contractors
MUSCO.
M-2038-er)US-9
ECSIMINIMEMENNEENFAMMMM
installation Services Provided"
Customer Responsibilities:
1. Complete access to the site for construction using standard 2-wheel drive rubber titre equipment,
2. Locate existing underground utilities not covered by your local utilities. (i.e,water lines,electrical lines, irrigation
systems"and sprinkler heads)i. Musco or Subcontractor will not be responsible for repairs to unmarked utilities.
3. Locate and mark field reference points per Musco supplied layout, (i.e.home plate,center of FIR field).
4. Ensure existing poles are structurally adequate to handle new fixture loading.
S. Ensure usability of existing underground wiring.
6. Provide a source of water such as a fire hydrant or 2"water Mine for foundation excavation. Pay for all fees
associated with the water access and usage.
T Provide area on site for disposal of spoils from foundation excavation.
8. Provide area on site for storage containers and laydown.
9. Pay any necessary power company fees and requirements.
16, Pay all permitting fees.
11„ Provide any existing as-built documents or drawings.
Musco Responsibilities:
1. Provide required poles,fixtures,electrical enclosures, mounts,hardware,wire harnesses,and control cabinets.
2. Provide fixture layout and aiming diagram.
3. Provide Project Management as required.
4.. Assist our installing subcontractor and ensure our responsibilities are satisfied.
Masco Subcontractor Responsibilities:
General:
1. Obtain any required permitting,
2. Contact your local udig for locating underground utilities and confirm they have been clearly marked.
3. Contact the facility owner/manager to confirm the existing private underground utilities and irrigation systems
have been located and are clearly marked to avoid damage from construction equipment. Repair any damage
made during construction.
4.. Provide Tabor,equipment,and materials to off load equipment at jobsite per scheduled delivery.
S. Provide storage containers for material, (including electrical components enclosures),as needed.
6. Provide necessary waste disposal and daily clean up.
7. Provide adequate security to protect Musco delivered products from theft,vandalism,or damage during the
installation.
8. Confirm the existing underground utilities and irrigation systems have been located and are clearly marked to
avoid damage from construction equipment. Repair any damage made during construction..
9, Keep all heavy equipment off playing fields when possible. Repair damage to grounds which exceeds that which
would be expected. Indentations caused by heavy equipment traveling,over dry ground would be an example of
expected damage. Ruts and sod damage caused by equipment traveling over wet grounds would be an example of
damage requiring repair.
10. Provide startup and aiming as required to provide complete and operating sports lighting system.
11. Installation to commence upon delivery and proceed without interruption until complete. Musco to be
immediately notified of any breaks in schedule or delays.
n !=Q,
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MISOMENIMEMEMENE01000=
Retrofit Musco Equipment to Existing Poles:
1. Provide labor, materials, and equipment to assemble and install Musco TLC for LEDO equipment on existing poles
and terminate grounding and power feed.Power feed may need to be reworked to adapt to the new Musco
equipment,
2. Ensure grounding components meet minimum standards required by NEC and NFPA780.
3. For concrete poles provide new lightning down conductor(aluminum)and 5/8"copper ground rod. For poles 75'or
less use 1/0 AWG, poles over 75'use 4/0 AWG conductor.
4, Down conductor shall be converter to copper wire for any underground runs and bonded to ground rod(s),
5. Ensure all Musco components are bonded to both equipment and lightning grounds, No upward sweeps allowed
for lightning down conductor or bonding jumper(s).See instailation instructions for further information,
6. Test ground resistance with 3-point megger and confirm 25 ohms or less for each pole. Install additional ground
rods or create grounding grid until resistance of 25 ohms or less is achieved.
Foundations,Poles,and Luminaires:
1. Mark and confirm pole locations per the aiming diagram provided. if there are any issues,immediately notify your
Musco Project Manager.
2. Provide labor, materials,and equipment to install (2)LSS foundations as specified on Layout and per the stamped
foundation drawings, if applicable.
3. Remove spoils to owner designated location at jobsite.
4. Provide labor,materials,and equipment to assemble Musco TLC-LED luminaires,electrical component enclosures,
poles, and pole harnesses.
5. Provide labor,eqUiipment,and materials to erect(2)dressed LSS Poles and aim utilizing the pole alignment beam.
Electrical:
1, Provide sealed Electrical Plans.(If required)
2. Provide materials,and equipment to upgrade existing 6lectrical service panels as required.
1 Provide materials,and equipment to reuse existing electrical wiring as permitted, Where necessary,extend
circuits,install all underground conduit,wiring, pull boxes,etc.and terminate wiring per electrical design.
4. Provide as built drawings on completion of installation.
Control System:
1. Provide labor,equipment,and materials to install Musco Control and Momtoring cabinet and terminate all
necessary wiring,
2. Provide a dedicated 120 V 20 A controls circuit or a step-down transformer for 120 V control circuit if not available.
3. Check all zones to make sure they work in both auto and manual mode.
4, Commission Control-LinkO by contacting Control-Link Centrallm at 877-347-3319,
-3- M-2038-enUS-9
Payment Terms
Net 36 days for materials and progressive payments for labor.
Delivery Timing
8-12 weeks for delivery of materials to the job site from the time of order,submittal approval,and confirmation of order
details including voltage, phase,and pole Vocations.
Due to the built-in custom light control per luminaire,pole locations need to be confirmed prior to production.Changes to
pole locations after the product is sent to production could result in additional charges.
Notes
Quote is based on:
d Shipment of entire project together to one location.
• Usting voltage/phase electrical system requirement.
a Owner is responsible for getting electrical power to the site,coordination with the utility,and any power company
fees.
• Standard soil conditions—rock„ bottomless,wet or unsuitable soil may require additional engineering,special
installation methods and additional cost.
• Confirmation of pole locations prior to production,
o Product assurance and warranty program is contingent upon site review and compatibility wiith Musco's lighting system
• The owner of the field is responsible for the structural integrity of the existing pokes.
Thank you for considering Musco for your lighting needs.Please contact me with any questions or if you need additional
details.
Jason Frucht
Sales(Representative
Musco Sports Lighting,LLC
Phone: 954- 32-564
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