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Item D4 D4 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tern James K.Scholl,District 3 Craig Cates,District 1 Michelle Lincoln,District 2 ' David Rice,District 4 Board of County Commissioners Meeting February 21, 2024 Agenda Item Number: D4 2023-2096 BULK ITEM: Yes DEPARTMENT: Tourist Development Council TIME APPROXIMATE: STAFF CONTACT: Ammie Machan 305-296-1552 AGENDA ITEM WORDING: Approval of FY 2025 Destination and Turnkey Event Funding Application. ITEM BACKGROUND: Attached is a copy of the FY 2025 Destination and Turnkey Event Funding Application and list of the revisions. TDC approved at their meeting of January 30, 2024 PREVIOUS RELEVANT BOCC ACTION: INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATION: Approval DOCUMENTATION: FY 2025 Destinatin and Tur cey Event Application.pdf FINANCIAL IMPACT: 1751 DATE: February 6, 2024 TO: Monroe County Board of Couty Commissioners FROM: Maxine Pacini, TDC Office Manager RE: Consideration and Action re: Permission to Advertise FY 2025 Destination/Turnkey Event Funding Application Each year the TDC Administrative office brings forward the Destination and Turnkey Event Funding Application for approval. After discussions with the County Budget Office we have been asked to move our schedule dates forward in the year so that all allocations for the next fiscal year budget can be provided to their office by the end of June instead of our past August time frame. Previous year's Destination/Turnkey event funding applications allowed for events to be funded on a calendar year (January through December). In order to provide both consistency with the fishing and cultural events as well as easing the burden on rolling event funding from one fiscal year to the next, this application before you has been revised for applicants to apply for their events taking place during the fiscal year they are seeking funding for. The opportunity for pre-promotion of events in the first two months of fiscal year (October/November) still can be applied for in the year before the event with funds to be spent within the fiscal year allocated. Attached you will find: • FY 2025 Destination/Turnkey Event Application Funding Schedule • A list of revisions to the application • Revised/Proposed FY 2025 Destination/Turnkey Event Application 1752 DES"TINA"TION[TU RN KEY EVEN''I' SCHEDULE ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. FY 2025 TDC APPROVAL TO ADVERTISE: January 30, 2024 BOCC APPROVAL TO ADVERTISE: February 21, 2024 NOTICES SENT TO INTERESTED PERSONS February 1, 2024 ADVERTISE RFP: Week of February 26, 2024 DAC WORKSHOPS: March 12/13, 2024 Approx. 64 DAYS 1)1,;A 1)L I N 1,,: April 30"', 2024, DAC DEADLINE: May 31, 2024 DAC APPROVAL: June 11/12, 2024 (pending availability of meeting venues) TDC APPROVAL: July 30, 2024 BOCC APPROVAL AFTER OCTOBER 2024 1753 Revisions to FY 2025 Destination/Turnkey Event Funding Application • Revised dates for events taking place from January 1, 2025 through December 31, 2025 to coincide with our fiscal year dates of October 1, 2024 through September 30, 2025 • Updated dates throughout the application • Page 5 updated instructions on how to download and submit the application utilizing the County's new online bidding platform. Added clarification that if additional rounds of funding is offered in the same Fiscal Year, that the updated application must be downloaded. • Page 10-34: o Updated tables 1,2,3 and occupancy tables. o Updated method used to estimate the number of nights out of county visitors will stay (exhibit A.3.) o Updated timing of event score (exhibit B) in include 1 additional point for events that include a scholarship component or local charitable contribution • Each DAC was provided with an opportunity to review and revise their funding levels: o Page 23 DAC III added the following Turnkey Funding Levels: ■ Level 6 $30,000 ■ Level 7 $40,000 ■ Level 8 $50,000 • Page 40-44 Updated Insurance Check List as County removed the requirement for Insurance Agent to sign the form • Removed County forms (These forms are no longer necessary as language has been inserted into final Agreements instead of these forms) 1754 uuuuuuuuum um uuuuuuuuum uuuuuuuuum uuuuuuuuum uuuuumul I uuuuuuuuuum I uuuuuuuuuum uuuuuuuuuum uuuuuuuuuum umu uuuuuu uuuuuu u mul m III III III ��M G A III III III III IIIIII.........III III III III III''° III ""' III III°° III III III III III III III III / 'III"""" III" III III III '° III III III 'III"""" AIIII respondents must use the current applllicatlion dowirtlbaded from the County's &Iectroni is bliddliirt latf irni at Iritt s://r�rioiniroecou.�int fll.bcirufiiirealr�u�b.ccr�rn OR www.r�rncinirceaccu.�int I1 . y/D.g.!i„ire1::3m„ii . Use f any their al I lllliicat°lii n iiI1I iresUllt° liin your al I lllliicat°l oin Ibeliin rejected, IIIII dliiirectliions uit°hliin the aI I lliication rinuist Ibe folllowed or int i I II not Ibe accepted d, APPLICATION DEADLINE: April 30, 2024 Pursuant to F.S. § 50.0211(3)(a), all published competitive solicitation notices can be viewed at:wwv tlloiriicl ll?_ IoIlii notiices.,c��irmn a searchable Statewide repository for all published legal ......... ........k. notices. Requirements for submission and the selection criteria may be requested from the County's electronic bidding platform at htt�s://irn"ioniroecount fll.Ibonfl!irehulb.coin°n OR www.a-loniroecount III q � /I gin plreBid . The Public Record is available upon request. Monroe County Purchasing Department receives bids via the Bonfire electronic bidding platform. Please do not e m a i 1 , mail or attempt to deliver in person any sealed bids. Emailed/mailed/physically delivered bids/proposals/responses WILL NOT be accepted. The Monroe County Purchasing Department hereby directs that bids/proposals/responses/applications be submitted via the Bonfire electronic bidding platform at httU //inn�:,niroeco.unty tll„„,Ibc:ntuirehulb oin"i, no later than 5:OOP.M. on Tuesday, April 30, 2024. There is no cost to the bidder to use the Bonfire platform. Please do not submit your confidential financial information as part of your proposal. There are separate uploads for each set of documents, including confidential financial information. All bids/proposals/responses/applications will be made public on the platform after an intended decision or 30 days after the competitive solicitation opening, whichever is earlier, unless the bids/proposals are rejected in accordance with F.S. 119.071. If your bid/proposal/response/application document includes financial information, that information will not be considered confidential and will be available and viewable to the public in accordance with public records law. The bid opening for this solicitation will be held virtually, via the internet, at 9:00 A.M., on Wednesday, May 1, 2024. You may call in by phone or internet using the following: Join Zoom Meeting II°mt 11,ps,I/MIrcII �c.Zoom,u /p145 1 , . ....,,, eeting ID: 4509326156 , , , ,,, Additional ways to access this Zoom meeting can be found in the legal notice posted on the County's electronic biding platform at Irnt;ps //,nrn, ,lrr„i ca, , „i r„y 11 „irr,fli,ire In,ub.co�rn„ All inquiries and correspondence, other than submission of application, should be made to the Monroe County Tourist Development Council. Contact Maxine Pacini or Ammie Machan at (305) 296-1552. Email correspondence should be addressed to irnilrnniie.(. 1 1 ;k Y. tln„ Monroe Count Tourist Develo ment Council—Destination and Turnke Event Fundinic,for FY 2025 1755 The Monroe County Tourist Development Council (TDC) administers the four (4) cent bed tax collected for the purpose of promoting the Florida Keys as a tourist destination. Each year the TDC invites applicants who are registered to do business in Florida, to apply for funding for events in the Florida Keys. All applications will be reviewed by the appropriate District Advisory Committee (DAC), who shall make recommendations on funding the events to the TDC. Upon approval of the recommended funding allocation by the TDC, the administrative office will work with the event coordinator to establish a contract for the event and will present the proposed contract to the Monroe County Board of County Commissioners for final approval. D D IIII II NIIII I""'IIII N Q N EVEN`I"" The special event funding program is intended for an organized special annual event that generates overnight visitors for multiple Monroe County lodging properties, as well as out-of- area marketing exposure, and is open to the general public. Historically these events have included: festivals, concerts, and sporting events. Qualified special events shall guarantee overnight visitors and brand the destination while secondarily entertaining the visitors who are already here. TDC will only consider reimbursement of permissible marketing expenditures that highlight the specific event reflected within the contract with the TDC/BOCC versus the regular programming of a business, organization, or facility. For the purpose of this solicitation, a Destination event is developed and produced to entertain the public and promote tourism in the Florida Keys and Key West by guaranteeing overnight visitors and branding the destination while secondarily entertaining the visitors who are already here. Funding is for event marketing purposes only (advertising; promotions; public relations, etc.) The event sponsor, for purposes of this RFA and any resulting contract, shall be the production agent primarily responsible for the production of the event and the entity soliciting funding under this process. No more than 10% of the total allocated funds shall be expended on advertising media attributable to in-county placement. A list of TDC permissible marketing expenditures can be viewed in Exhibit A of the sample contract at: Irru,, :// w.r�ri irlir ecou�„int III o�/Il:�o a rncai � cai cair/ iicar /11 11 /� ar�rny llca II �estinatiioi II .ycai ircroear�rncai No reimbursement will be considered for items that are not covered by Exhibit A. Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 2 1756 C r ""i""' C""i""' IIII r IIII i""'IIII r III' 1 r C IIII II EIS C 1 IIII'' The TDC Agencies of Record listed below are available to answer questions and assist with the marketing of your event. Event coordinators are not obligated to utilize the services of the TDC Agencies of Record. Advertising Agency of Record: (Tinsley Advertising and Marketing) contact Jaclyn Fortier ( V„ ,q11„yid„ If liislleaor�rn) or John Underwood at 305-856-6060. Public Relations Agency of Record: NewmanPR contact Carol Shaughnessy (QIrp11„ Il�earr�ryaiir.cor�rn) at 305-797-0579 or Andy Newman ( S„ill�earr�ryai „ir pr�rn„) at 305- 461-3300. Internet Agency of Record: (Two Oceans Digital) contact Elaine Cooke (JG _Il ii„i ep 1 r ooceaai sdligii ll.:. pr.r0 at 305-292-1880. rU� lll � tEVEN r District Advisory Committees (DAC) have assigned their top levels of funding to Turnkey Events, recognizing that those events provide the highest level of economic impact to their district and serve to brand the destination. The event shall be one that creates a compelling reason to visit that doesn't already exist without the event. Therefore, consideration for the amount of funding allocated to a Turnkey special event shall be predicated upon showing of the economic impact resulting in room night stays generated by the event attendees. A Turnkey event shall be considered an all-inclusive event where the event contractor has financial responsibility for every aspect of the production, promotion, and management of the event. Payment under a contract for a Turnkey event will be made only after completion of the event and proof that the scope of services as described within the contract has been completed. The DAC when considering funding of a Turnkey event may also specify within the scope of services of the contract, specific marketing components that the DAC feels important to the success of the event. If a Turnkey event is delayed or cancelled for any reason, no payment shall be forthcoming, even if the event contractor has out-of-pocket expenses leading up to the actual event. The TDC, therefore, strongly recommends that the event contractor purchase insurance that covers the cancellation or delay of an event due to "force majeure" or unforeseen circumstances. Please note that the DAC may deny funding of an event applying as Turnkey and consider funding the application as a Destination event. Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 3 1757 l''°' II'°' IIII IIII C ' ' l'° IU'°' IIII I01111 IIII JIII""'""'IIII Applications can only be accepted from a public entity governed by a county or municipality; or a profit or not-for-profit; or a private business in good standing with the Division of Florida Corporations. Prior to completing an event application, please go to .w w w.... 0 i.n b 1.z. pirg to ensure that your organization is registered to do business in the State of Florida. Only entities (applicants) that are duly registered will be accepted. Contact the TDC Administrative Office 305-296-1552 to ascertain date, time and venue of the event funding workshop that will be held within the District in which you are applying. Each DAC has specific marketing goals and it is strongly recommended that all prospective applicants attend the workshop in the District where you plan to apply for funding to ascertain the marketing direction and expectations of that District as it pertains to event applications. The cost of preparation and submission of the application is the responsibility of the applicant. Applicants must ensure that their application is submitted to the Monroe County Purchasing Department by the date, time and method as noted on page 1 of the application. Applications that are received after the specified deadline as determined within the RFA will not be accepted. This policy mirrors that of the Board of County Commissioners. Applicant shall complete, copy, sign (by an authorized officer) and submit the application to the Monroe County Purchasing Department. Should an attachment be required for your application, note the Exhibit number on the top right-hand corner of each sheet. Applicant shall familiarize him/herself with referenced online materials noted on the application check list on page 45. The online materials include sample contracts and samples of the scoring system used in determining funding eligibility. Applicant shall be responsible for securing all federal, state and local permits and approval necessary for the event. Award of funds under this application does not indicate any approval by the County and applicant shall be required to comply with all County laws, rules and requirements. Events that require or have an Agreement with a municipality must have a valid Agreement with the municipality at the time the event will take place. If the event requires a permit from a municipality, a letter of intent to approve the permit subject to any unforeseen circumstance must be provided to TDC administrative office prior to signing of final Agreement. Please consult with the TDC Administrative Office prior to starting the application process if you are uncertain about whether your event would be considered. The applicant shall not lobby, solicit or act to influence the Advisory Committee members and/or the TDC board members in any way that may have an effect on the outcome of the competition, Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 4 1758 discussion or negotiations leading to the allocation of funding, or an award of contract as reviewed and approved by the County Attorney's office. Such action may lead to withdrawal of the application from consideration. The application shall be considered complete upon receipt and should stand alone with no other information being provided after-the-fact other than any additional information that may be requested by the TDC Administrative Office, or questions from the DAC at the allocation meeting. DAC recommendation on funding allocations shall be limited to recommending allocations which do not exceed the amount requested by the applicant. Funding requests may be denied, reduced to a lower level or accepted at the level requested. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding for the event. All information furnished or disclosed as part of the application process is considered public record by the laws of the State of Florida. All respondents must use the current application downloaded from the County's electronic bidding platform at https:Hmonroecounty-fl.bonfirehub.com OR www.monroecounty- fl.gov/BonfireBids. Use of any other application will result in your application being rejected. All directions within the application must be followed or it will not be accepted. In the event that additional rounds of FY 2025 of funding applications are offered, the updated application MUST be downloaded and use of this application for additional rounds of funding will result in your application being rejected. Applications must be uploaded to the County's electronic bidding platform by the deadline date and in the manor listed on the first page of this application. It is applicant's sole responsibility to ensure that the application is successfully received prior to the application deadline. Q6 111 IIIC I AQ 6011Y COMKI i i EIF 1'1IIII^(S!° 1�)S )! IIII II CAN°"'i°'° Workshops will be held in each of the districts via zoom at the following times for those applicants that are interested in applying for funding. Attendance is strongly recommended. (Please note that all times and venues are subject to change and can be confirmed by calling the TDC Administrative Office at 305-296-1552). District I Wednesday March 13, 2024 3.00 p.m. Zoom Meeting ID: 853 1807 6405 District 11 Tuesday March 12, 2024 6.00 p.m. Zoom Meeting ID: 844 1688 1055 District III Wednesday March 13, 2024 9.30 a.m. Zoom Meeting ID: 830 7782 6833 District IV Tuesday March 12, 2024 2.00 p.m. Zoom Meeting ID: 873 2374 1685 District V Tuesday March 12, 2024 10.00a.m Zoom Meeting ID: 860 2395 3822 Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 5 1759 The District Advisory Committee will be reviewing your event application and scoring it during the allocation meeting. Scoring will be using a scale with 1 being the lowest. Upon evaluation, the total scores will be tabulated and applications not scoring 17 points or higher by the majority of the sitting members, will not be considered for funding. Those events that meet the minimum scoring requirements noted above will be ranked starting with the highest average score. In the case of a tie, the highest score in the Timing of Event will be the determining factor. Points are listed at the end of each Exhibit for ease of scoring by the reviewers. View Sample scoring sheet here: Ir s://rrr .r�rnoiiroeacoui fll. o�/IC:::�ocuMe ntQe meair/Vliearm/70l2/IC:::�eastlinatlion aired if unrilke ��ar�rn Ilea ��coirea ��lr�eaea��lidlld q ,,,,,,,,,,,,, ,y,,,,,,,,,,,,....,,,,,,,,,,,,,,,,,,,,,,,p,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,........................... The minimum points threshold required to be considered, 17, has been set such that events that are considered very good to excellent in their "Purpose, Itinerary & Room Nights", "Soundness of Marketing Plan & Financial Commitment" and "Action Plan" should meet the minimum for consideration regardless of the "Timing of Event". Events that are considered somewhat good in those categories will need to thoughtfully utilize "Timing of Event" points in order to meet the minimum points threshold to be considered. In other words, timing events to be held in slower months and/or to produce room night stays during mid-week days will be important for achieving sufficient minimum scoring. Events that are poor in their "Purpose, Itinerary & Room Nights", "Soundness of Marketing Plan & Financial Commitment" and "Action Plan" will not meet the minimum to be considered. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding of the event. Destination Events that take place between October 1, 2025 and November 30, 2025 may apply for pre-promotion of their event. All promotion and related expenditures MUST be spent prior to September 30, 2025. Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 6 1760 FY 2025 October 2024 November 2024 December 2024 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 1 2 1 2 3 4 5 6 7 6 7 8 9101112 3 4 5 6 7 8 9 8 9 10 11 1213 14 13 14 15 16171819 10 C C 12 13 14 15 16 15 1617 18192021 20 2122 23 24 25 26 17 18 19 20 2122 23 22 2324 25� 262728 27 2829 3031 24 25 26 27 28 29 30 29 3031 January 2025 February 2025 March 2025 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 2 3 4 1 1 5 6 7 8 91011 2 3 4 5 6 7 8 2 3 . 4 5 .6 7 8 12 13 14 15 161718 9 10 11 12 13 14 15 9 10 11 12 1314 15 19 2021 22 23 24 25 16 17 18 19 20 2122 16 17 18 19 20 21 22 26 2728 29 30 31 23 2425 26 27 28 23 24 25 26 27 28 29 30 31 April 2025 May 2025 June 2025 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 1 2 3 1 2 . 3 4 .5 6 7 6 7 8 9101112 4 5 6 7 8 910 8 9 10 11 1213 14 13 1415 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 20 2122 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 27 2829 30 25 26 27 28 29 30 31 29 30 July 2025 August 2025 September 2025 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 . 3 4 5 1 2 C .2 3 .4 5 6 6 7 8 9101112 3 4 5 6 7 8 9 7 8 9 10111213 13 1415 16 1718 19 10 11 12 13 1415 16 14 15 16 17 18 19 20 20 2122 23 24 25 26 17 18 19 20 2122 23 21 2223 24 25 26 27 27 2829 3031 24 25 26 27 28 29 30 28 2930 31 USA Holidays and Observances 14 Oct,24 Columbus Da v 11 Nov, 24 Veterans Day 28 Nov, 24 Thanksgiving Day 25 Dec, 24 Christmas 01 Jan, 25 New Year's Day 20 Jan, 25 M L King Dav 17 Feb, 25 Presidents' Da v 18 Apr, 25 Good Friday 20 Apr, 25 Easter Sunday 26 May, 25 Memorial Day 19 Jun, 25 Juneteenth 04 Jul, 25 Independence Day 01 Sep 25 Labor Dav Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 7 1761 IIIII IIIII''°° IIIII............ICATIGNIIIII°° IIIII° . IIIIIIIII IIIIII IIIII IIIII'°°° IIIII IIIII IIIII IIIII EVENTS TAKING PLACE BETWEEN OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025. DESTINATION EVENTS THAT TAKE PLACE BETWEEN OCTOBER 1, 2025 — NOVEMBER 30, 2025 MAY APPLY FOR PRE-PROMOTION OF THEIR EVENT TITLE OF EVENT EVENT WEBSITE ADDRESS VENUE DATE(S) OF EVENT If you are applying for pre-promotion of an event that takes place between October 1, 2025 to November 30, 2025 please check this box: ❑ date of c cin't ui efeii to IIII° 2025 callleindair oin pirewous page) APPLICANT ORGANIZATION Registered business name exactly as it appears on .... u�„i.nb1 pirg For Profit ❑ Not for Profit ❑ Please provide a contact for general correspondence for the event. The person listed below should be able to accept responsibility for receipt of information. CONTACT PERSON EMAIL (for correspondence) TELEPHONE NUMBER (daytime/mobile) ADDRESS SUMMARIZE APPLICANT HISTORY: CODE ENFORCEMENT: Does your organization/property have any outstanding code violations and/or fines/costs or liens? (please note that pursuant to section 2-25(e), Monroe County Code, organizations with outstanding code compliant fines are not eligible to receive grants or contracts from the County until such time as the fines are resolved through payment or settlement). Yes ❑ No ❑ If yes, please explain below: Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 8 1762 HAS THIS EVENT BEEN PRODUCED IN THE PAST? Yes ❑* No ❑ *IF YES, WHEN? DID THE SAME APPLICANT PRODUCE IT? Yes ❑ No ❑ List the name of President and other individuals authorized to execute contracts and otherwise act on behalf Applicant: Name Title List staff members, including volunteers, responsible for administrating and organizing this event, with evidence of their qualifications and capabilities to accommodate the demands of the event. Name Qualifications Capabilities DOES THIS EVENT REQUIRE PERMITS FROM A MUNICIPALITY? Yes ❑* No❑ *If yes, please list permits needed below. A letter of intent from the municipality to approve the permit, subject to any unforeseen circumstance, must be provided to TDC administrative office prior to signing of final Agreement. Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 9 1763 DISTRICT I APPLICANTS ONLY (Encompasses the City Limits of KeyWest) When applying for funding, it is important to understand the number of lodging units available within the Districts as it is the maximum number of room nights which may be sold per day — review Table 1 below. The number of lodging units provided in Table 1 is subject to fluctuation. Table 1: District I: Key West Units Max. daily room nights) Hotel/Motel/B&B/Guest House/Inn 6,279 Vacation Rentals 1,128 RV Park & Campground 0 Total: 7,407 Source: Florida Department of Business and Professional Regulation,TDC When evaluating funding allocations (return on investment), it is important to understand how the revenue was derived. Table 2 demonstrates, given its average lodging rates for the past two years, how many room nights this District had to sell to raise enough two- penny bed tax revenue for each level of event Table 2: funding. The chart is provided to give a clearer District I., Key West context to the value of the bed tax dollar that Funding Level Room Nights funds each level. $10,000 1,290 ,10 ,00t1 9� The District Advisory Committee may use their $17 17 discretion when evaluating funding $ 000 4 520 25 20 000 2 allocations. However, it is important to $50 000 6,450 understand how the income is derived. $75 000 0,680 $100;000 12,900 $120;000 15,480 $150;000 19,350 1,75,000 22,580 $200;000 25,810 Check box below that best describes the primary purpose of your event: ❑ To draw out— of— county visitors to the destination and put "Heads in Beds" ❑ To provide something to do for the visitor who is already here and enhance their experience while visiting the destination Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 10 1764 DISTRICT I CONTINUED .. EXHIBIT Specifically outline the activities/events that will take place during your event. If your event encompasses several days, break out each day, including the venue. Only include activities that are directly related to the event for which you are seeking funding, and for which your organization is responsible for producing. Example: Day 1: Opening Party/Registration (venue and time) Day 2:Food and Wine tasting (venues and time) Da 3:Art Festival include venue and times and possible street closings) Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 11 1765 DISTRICT I EXHIBIT A CONTINUED._. NUM'C' "IIII° I I°° II' I, I°II S ANTIICIPAT Ulf) IP�011 EVE14T Events are scored based on ability to attract out-of-County visitors to the district in which funding is applied. For the event year in which this application refers, provide the room nights your event is anticipated to generate for this district only according to your selection in A-1. In other words, if you indicated your event's primary purpose is to "draw out-of-county visitors", how many room nights do you anticipate you will draw? If you indicated your event is "to enhance the experience for visitors already here", how many room nights will be influenced by visitors who attend your event? Next, indicate how you arrived at that figure. Room Nights Formula to calculate Room Nights for this district. *total room nights will calculate automatically upon pressing the tab key on your keyboard or answering the next question. a. How many out of County Visitors to this district a. b. How many visitors to a room b. c. How many nights will visitors stay? C. d. Calculate: Room nights = (a/b) x c * Room Nights: Divide line a by line b. Then multiple by line c Method used to estimate out-of-County visitors entered above (a): and how many nights they will stay (c). Check all that apply. All to be submitted with supporting documentation which includes zip code data as exhibit A-3. ❑ Ticket Sales from last event ❑ Survey of attendees from last event* ❑ Registration from last event ❑ Bookings through TDC's website ❑ Based on lodging group block pick up from previous year. Attach pick up report. ❑ Raffle zip code results from previous year event *Example of how to take a survey can be found here- b tt s, Bin r1r rWc: �. rat .c:uvoc: I�. s.c: err D�2g.��nentC:enter VurWvu : 4.:. �. rvrW xa�rr ��rW p............ ........................................................................................................y...................................p..................................................... ..................................................................................................................... .................................. .......................................... ........................................y............................................................ Attach, as Exhibit A-4, a narrative/plan on how the actual number of out-of-County visitors and number of room nights will be determined for this event. I III IIHcaint sl[,ivaIIIIIL Il h e oaouircd oin fl,,iuc aouirnllburina'floin of III IIuHbll rto � Illrui i aui �°ruirll4 ooc of c cun. Y ? III II c in III°dui in c uira uir Y IIU a ui Ilbe uir o� IIII' ooirn IIU ui II°°iu to Y a in d d III r III a un Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 12 1766 DISTRICT I CONTINUED,.. F!�QJIWMNG 11EQUESI ❑ Check this box if your event meets the definition of a New Event. Definition of New Event: An event that has not taken place in this District previously. A New Event choosing this category will be considered with other New Event applications from a separate resource specifically allocated for New Events. If your event does not score the minimum required score by a maiority of the sitting members, your application will not be considered for funding. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding of the event. ❑ Level 1: $10,000 ❑ Level 2: $17,000 ❑ Level 3: $25,000 II° A New Event may choose to apply under the regular event funding process wherein the new event will compete with previously funded events Regular Event Funding: Complete this section if your event is NOT applying as a New Event. Check the appropriate category (Destination or Turnkey) and grant level you are applying for. If your event does not score the minimum required score by a maiority of the sitting members, your application will not be considered for funding. The DAC may also decline funding your application, or fund at a lower funding level. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding of the event. ❑ III' ss uiui s° uioui IIII uinduii II ev& IllRequestinI ❑ Level 1: $10,000 ❑ Level 2: $17,000 ❑ Level 3: $25,000 ❑ Level 4: $35,000 ❑ Level 5: $50,000 ❑ Level 6: $75,000 ❑ III'uirinllke uinduii 11 s &I IIII' sduss° inI ❑ Level 7: $75,000 ❑ Level 8: $100,000 ❑ Level 9: $120,000 ❑ Level 10: $150,000 ❑ Level 11 : $175,000 ❑ Level 12: $200,000 Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 13 1767 DISTRICT I CONTINUED .. EXHIBIT ij!"nJn of event Events are scored based on when in the calendar year they are held. Shoulder and off-season events receive higher scoring. Additional scoring points are also given for mid-week events. The average of the past two fiscal years' occupancy, as reported by Smith Travel Research (STR), is used to create the Timing of Event Scoring. Please note, vacation rental data is not included in STR. Points are assigned to each occupancy level range. Table 3 below depicts the points associated with each occupancy level range. Next, it shows the times which your District, during the past two fiscal years, reached each occupancy level. Table 3: [District I —Timm of Event corV;j�� /j 9% to 79% 3 May, June, August November ❑ January, March-April, July, 80%a to 89% 2 December ❑ 2 February, December 2 -31 Martin Luther King Jr., Memorial Day& Independence Day Weekends, Fantasy rest, Fewer Boat,and Lobster Mini 90% to 100% 0 Beason Week ❑ 0 District I Two Year Average Occupancy Trends By Month 100% 90% � a 80% m 700/ Ole 000 o „gym 50% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Seriesl 84% 90% 89% 86% 78% 79% 84%.... 71% 58% 69% 77% 83% 1 Enter your score from Table 3 (if more than one box was checked, add all Enter Score scores together and divide by the number of boxes checked) 2 If your event includes a scholarship component or local charitable contribution Add one (1) point. Attach backup of contribution as Exhibit B. 1 If applicable) 3 Mid-Week Days are Sunday—Thursday (Unless preceding orfollowing a holiday weekend) +4 • Add four (4) points if your event falls on at least 2 mid-week days or or • Add two (2) points if your event falls on only 1 mid-week day +2 4 District I Total Score Enter Score Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 14 1768 WIvy, hen applying for funding, it is important to understand the number of lodging units available within the District as it is the maximum number of room nights which may be sold per day — review table 1 below. The number of lodging units provided in Table 1 is subject to fluctuation. Table 1: e i Source: Florida Department of Business and Professional Re ulation, TDC When evaluating funding allocations (return on investment), it is important to understand how the revenue was derived. Table 2 demonstrates, given its average lodging rates for the past two years, how many room nights this District had to District II: Bi Pine Ke & The Lower Ke s sell to raise enough two-penny bed tax revenue for each level of event funding. The chart is provided to give a clearer context to the value of the bed tax dollar that funds each level. The District Advisory Committee may use their discretion when evaluating funding allocations. However, it is important to understand how the income is derived. Check the box below that best describes the primary purpose of your event: ❑ To draw out-of-county visitors to the destination and put "Heads in Beds" ❑ To provide something to do for the visitor who is already here and enhance their experience while visiting the destination Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 15 1769 r i(hllllllllllllllll IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII uuuu IIIII IIII , rr I � Specifically outline the activities/events that will take place during your event. If your event encompasses several days, break out each day, including the venue. Only include activities that are directly related to the event for which you are seeking funding, and for which your organization is responsible for producing. Example: Day 1: Opening Party/Registration (include venue and time) Day 2: Food and Wine Tasting (venues and times) Da 3:Art Festival include venue/times and possible street closings) Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 16 1770 r IIIII IIII Nil Events are scored based on ability to attract out-of-County visitors to the district in which funding is applied. For the event year in which this application refers, provide the room nights your event is anticipated to generate for this district only according to your selection in A-1. In other words, if you indicated your event's primary purpose is to "draw out-of-county visitors", how many room nights do you anticipate you will draw? If you indicated your event is "to enhance the experience for visitors already here", how many room nights will be influenced by visitors who attend your event? Next, indicate how you arrived at that figure. Room Nights Formula to calculate Room Nights for this district. *total room nights will calculate automatically upon pressing the tab key on your keyboard or answering the next question. a. How many out of County Visitors to this district a. b. How many visitors to a room b. c. How many nights will visitors stay? C. d. Calculate: Room nights = (a/b) x c * Room Nights: Divide line a by line b. Then multiple by line c Method used to estimate out-of-County visitors entered above (a): and how many nights they will stay (c). Check all that apply. All to be submitted with supporting documentation which includes zip code data as exhibit A-3. ❑ Ticket Sales from last event ❑ Survey of attendees from last event* ❑ Registration from last event ❑ Bookings through TDC's website ❑ Based on lodging group block pick up from previous year. Attach pick up report. ❑ Raffle zip code results from previous year event *Example of how to take a survey can be found here: O t t..Ps',ZZ Bin 1'1r rWc: � 1']!..y.c:uvoc: I�. s.c: �n D�2c.�.��nentC:enter VirWvu Attach, as Exhibit A-4, a narrative/plan on how the actual number of out-of-County visitors and number of room nights will be determined for this event. I III IIHcaint sl[,ivaIIIIIL Il h e oaouircd oin fl,,iuc aouirnllburina'floin of III IIuHbll rto � Illrui i aui �°ruiuq ooc of c cun. Y ? III II c in III°dui in c uira uir Y IIY a ui Ilbe uir o� IIII'° ooirn IIY ui I[,°to Y a in d d III r III a un Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 17 1771 Check the grant level you are applyinq for. If your event does not score the minimum required score by a maiority of the sitting members, your application will not be considered for funding. The DAC may also decline funding your application, or fund at a lower funding level. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding of the event. ❑ III' es"fliina"fl iin IIII siindhn II ev& IllRequestinI ❑ Level 1: $5,000 ❑ Level 2: $10,000 ❑ Level 1 $15,000 ❑ Level 4: $20,000 ❑ Level 5: $25,000 ❑ III'u.0 iir iin Ill s u.0 iin d ui n 11 s s IIL IIIRequest OinIILy ❑ Level 6: $20,000 ❑ Level 7: $25,000 Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 18 1772 DISTRICT II CONTINUED.... EXHIBIT Events are scored based on when in the calendar year they are held. Shoulder and off-season events receive higher scoring. Additional scoring points are also given for mid-week events. The average of the past two fiscal years' occupancy, as reported by Smith Travel Research(STR), is used to create the Timing of Event Scorning. Please note, vacation rental data is not included in STR. Points are assigned to each occupancy level range. Table 3 below depicts the points associated with each occupancy level range. Next, it shows the times which your District, during the past two years reach each occupancy level range. Table 3 District II —Timin of Event Scorin Events held Receive District II: Check box Your when average Score of: Dates for each occupancy range next to your Table 3 occupancy is: event dates Score is: 0% to 59% 5 September ❑ 5 60% to 69% 4 August, October, November ❑ 4 70% to 79% 3 January, May, June, December 1-24 ❑ 3 80% to 100% 2 February-April, July ❑ 2 0 December 25-31, Martin Luther King Jr., ❑ 0 Memorial Day & Independence Day Weekends, Fantasy Fest, Power Boat & Lobster Mini Season Week District II Two Year Average Occupancy Trends By Month 90% M 3 O 50/ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Seriesl 77% 84% 85% 82% 71% 74% 81%.... 65% 51% 63% 69% 71% 1 Enter your score from Table 3 (if more than one box was checked, add all Enter Score scores together and divide by the number of boxes checked 2 If your event includes a scholarship component or local charitable contribution 1 Add one (1) point. Attach backup of contribution as Exhibit B. (If applicable) 3 Mid-Week Days are Sunday—Thursday (Unless preceding or following a holiday weekend) +2 • Add two (2) points if your event falls on at least 2 mid-week days or or • Add one (1) point if your event falls on only 1 mid-week day +1 4 District II Total Score Enter Score Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 19 1773 District III Applicants Only (From the west end of the Seven Mile Bridge to the Long Kerr Bridge) When applying for funding, it is important to understand the number of lodging units available within the District as it is the maximum number of room nights which may be sold per day — review table 1 below. The number of lodging units provided in Table 1 is subject to fluctuation. Table 1: District III: Marathon Units Max daily room nights) Hotel/Motel/B&B/Guest House/inn 2,086 Vacation Rental 1,782 RV Park & Campground 725 Total 14,593 Source: Florida Department of Business and Professional Regulation, TDC When evaluating funding allocations (return on investment), it is important to understand how the revenue was derived. Table 2 demonstrates, given its average lodging rates for the past two years, how many room nights this Table 2: District had to sell to raise enough two-penny District III: Marathon; bed tax revenue for each level of event funding. Funding Level Room Nights The chart is provided to give a clearer context to $5000 the value of the bed tax dollar that funds each $10000 1,460 level. $20,000 1 2,910 The District Advisory Committee may use their $30000 4,370 discretion when evaluating funding allocations. $40,000 5,820 However, it is important to understand how the $50,000 7,280 income is derived. ,Exhibit Check the box below that best describes the primary purpose of your event: ❑ To draw out-of-county visitors to the destination and put "Heads in Beds" ❑ To provide something to do for the visitor who is already here and enhance their experience while visiting the destination Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 20 1774 DISTRICT III EXHIBIT A CONTINUED... EXHIBIT A-2 i!° T'I T" I I"!ll EIZAIZY Specifically outline the activities/events that will take place during your event. If your event encompasses several days, break out each day, including the venue. Only include activities that are directly related to the event for which you are seeking funding, and for which your organization is responsible for producing. Example: Day 1: Opening Party/Registration (include venue and time) Day 2: Food and Wine Tasting (venues and times) Day 3-Art Festival (include venue/times and possible street closings) Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 21 1775 DISTRICT III EXHIBIT A CONTINUED...... EXHIBIT A-3 NUMBEIZ 01°°JI100MNII 11TS 1° 11 EVE " Events are scored based on ability to attract out-of-County visitors to the district in which funding is applied. For the event year in which this application refers, provide the room nights your event is anticipated to generate for this district only according to your selection in A-1. In other words, if you indicated your event's primary purpose is to "draw out-of-county visitors", how many room nights do you anticipate you will draw? If you indicated your event is "to enhance the experience for visitors already here", how many room nights will be influenced by visitors who attend your event? Next, indicate how you arrived at that figure. Room Nights Formula to calculate Room Nights for this district. *total room nights will calculate automatically upon pressing the tab key on your keyboard or answering the next question. a. How many out of County Visitors to this district a. b. How many visitors to a room b. c. How many nights will visitors stay? C. d. Calculate: Room nights = (a/b) x c * Room Nights: Divide line a by line b. Then multiple by line c Method used to estimate out-of-County visitors entered above (a): and how many nights they will stay (c). Check all that apply. All to be submitted with supporting documentation which includes zip code data as exhibit A-3. ❑ Ticket Sales from last event ❑ Survey of attendees from last event* ❑ Registration from last event ❑ Bookings through TDC's website ❑ Based on lodging group block pick up from previous year. Attach pick up report. ❑ Raffle zip code results from previous year event *Example of how to take a survey can be found here: O t t..Ps,ZZ Bin 1'1r rWc: � 1']!..y.c:uvoc: I�. s.c: �n D�2c.�.��nentC:enter VirWvu Attach, as Exhibit A-4, a narrative/plan on how the actual number of out-of-County visitors and number of room nights will be determined for this event. I III III taint olll�.ivaIIIIIL Ilh e oaouircd oin fl,,iuc aouirnllburina'floin o1 III II uu bll rto � Illrui i aui �°ruiuq ooc of c cun. Y ? III II c in III°dui in c uira uir Y IIY a ui Ill c uir o 1 IIII' ooirn IIY ui II°°iu to Y a in d d III r III a un Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 22 1776 DISTRICT III CONTINUED.,. IIIII° NQ114GIIIII I�I� Check the grant level you are applyinq for. If your event does not score the minimum required score by a maiority of the sitting members, your application will not be considered for funding. The DAC may also decline funding your application, or fund at a lower funding level. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding of the event. ❑ III' es"fliina"fl iin IIII siindhn II ev& Illl sduss° inI ❑ Level 1: $5,000 ❑ Level 2: $10,000 ❑ Level 3: $20,000 ❑ Level 4: $30,000 ❑ Level 5: $40,000 ❑ III'u.0 iir iin Ill s u.0 iin d ui n 11 s s IIL IIII' equest OinIILy ❑ Level 6: $30,000 ❑ Level 7: $40,000 ❑ Level 8: $50,000 Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 23 1777 DISTRICT III CONTINUED.,. EXHIBIT Tlllli )iC i°° E �i � Events are scored based on when in the calendar year they are held. Shoulder and off-season events receive higher scoring. Additional scoring points are also given for mid-week events. The average of the past two fiscal years' occupancy, as reported by Smith Travel Research (STR), is used to create the Timing of Event Scorning. Please note, vacation rental data is not included in STR. Points are assigned to each occupancy level range. Table 3 below depicts the points associated with each occupancy level range. Next, it shows the times which your District, during the past two years reach each occupancy level range. Table 3 District III —Timing of Event Scoring Events held Receive District III: Check box next Your when average Score Dates for each occupancy range to your event Table 3 occu `anc is: of. dates Score is: 0% to 59% 5 September ❑ 5 60%to 69% 4 August, October, November, May ❑ 4 70%to 79% 3 January, February, April, June, December ❑ 3 80% to 100% 2 March, July ❑ 2 0 Martin Luther King Jr., Memorial Day & ❑ 0 Independence Day Weekends & Lobster Mini;Season Week District III Two Year Average Occupancy Trends By Month 100% 90% v a 80% � m v 70% O 60% 50% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Seriesl 73% 78% 82% 79% 69% 74% 81%.... 65% 480o 61% 68% 70% 1 Enter your score from Table 3 (if more than one box was checked, add all Enter Score scores together and divide by the number of boxes checked 2 If your event includes a scholarship component or local charitable contribution 1 Add one (1) point. Attach backup of contribution as Exhibit B. (If applicable) 3 Mid-Week Days are Sunday—Thursday (Unless preceding or following a holiday weekend) +2 • Add two (2) points if your event falls on at least 2 mid-week days or or • Add one (1) point if your event falls on only 1 mid-week day +1 4 District III Total Score Enter Score Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 24 1778 DISTRICT IV APPLICANTS ONLY (Between Long Key Bridge and mile marker 90.939) When applying for funding, it is important to understand the number of lodging units available within the District as it is the maximum number of room nights which may be sold per day — review table 1 below. The number of lodging units provided in Table 1 is subject to fluctuation. Table 1: District IV: Islamorada Units Max daily room nights) Hotel/Motel/B&B/Guest House/Inn 1,423 Vacation Rental 462 RV Park & Campground 109 Total 1,994 Source: Florida Department of Business and Professional Regulation, TDC When evaluating funding allocations (return on investment), it is important to understand how the revenue was derived. Table 2 demonstrates, given its average lodging rates for the past two years, how many room nights this Table 2: District had to sell to raise enough two-penny District IV: Islamorada bed tax revenue for each level of event funding. Funding Level Room Nights The chart is provided to give a clearer context to $10,000 1,360 the value of the bed tax dollar that funds each $15,000 2,030 level. $20,000 2,710 The District Advisory Committee may use their $25,000 3,390 discretion when evaluating funding allocations. $30,000 4,070 However, it is important to understand how the $40,000 5,420 income is derived. l li li' Check the box below that best describes the primary purpose of your event: ❑ To draw out-of-county visitors to the destination and put "Heads in Beds" ❑ To provide something to do for the visitor who is already here and enhance their experience while visiting the destination Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 25 1779 DISTRICT IV EXHIBIT A CONTINUED.... EXHIBIT .III III II Ilh""'III III III' 'JIII'° Specifically outline the activities/events that will take place during your event. If your event encompasses several days, break out each day, including the venue. Only include activities that are directly related to the event for which you are seeking funding, and for which your organization is responsible for producing. Example: Day 1: Opening Party/Registration (include venue and time) Day 2: Food and Wine Tasting (venues and times) Da 3:Art Festival include venue/times and possible street closings) Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 26 1780 DISTRICT IV EXHIBIT A CONTINUED... 1EXHIBIT IIII IIII III III' II II IIII III C IIII IH III""' III III""'III P IIII' III'III Events are scored based on ability to attract out-of-County visitors to the district in which funding is applied. For the event year in which this application refers, provide the room nights your event is anticipated to generate for this district only according to your selection in A-1. In other words, if you indicated your event's primary purpose is to "draw out-of-county visitors", how many room nights do you anticipate you will draw? If you indicated your event is "to enhance the experience for visitors already here", how many room nights will be influenced by visitors who attend your event? Next, indicate how you arrived at that figure. Room Nights Formula to calculate Room Nights for this district. *total room nights will calculate automatically upon pressing the tab key on your keyboard or answering the next question. a. How many out of County Visitors to this district a. b. How many visitors to a room b. c. How many nights will visitors stay? C. d. Calculate: Room nights = (a/b) x c * Room Nights: Divide line a by line b. Then multiple by line c Method used to estimate out-of-County visitors entered above (a): and how many nights they will stay (c). Check all that apply. All to be submitted with supporting documentation which includes zip code data as exhibit A-3. ❑ Ticket Sales from last event ❑ Survey of attendees from last event* ❑ Registration from last event ❑ Bookings through TDC's website ❑ Based on lodging group block pick up from previous year. Attach pick up report. ❑ Raffle zip code results from previous year event *Example of how to take a survey can be found here: O t t..Ps,ZZ Bin 1'1r rWc: � 1']!..y.c:uvoc: I�. s.c: �n D�2c.�.��nentC:enter VirWvu Attach, as Exhibit A-4, a narrative/plan on how the actual number of out-of-County visitors and number of room nights will be determined for this event. I III III taint sl[,ivaIIIIIL Ilh e oaouircd oin fl,,iuc aouirnllburina'floin of III. II uu bll rto � Illrui i aui �°ruiuq ooc of c cun. Y ? III III c in III°dui in c uira uir Y IIY a ui Ilbe uir o� IIII'° ooirn IIY ui II°°iu to Y a in d d III r III a un Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 27 1781 DISTRICT IV CONTINUED... IIII IIII N G IIIL Q U SIIIII Check the grant level you are applyinq for. If your event does not score the minimum required score by a maiority of the sitting members, your application will not be considered for funding. The DAC may also decline funding your application, or fund at a lower funding level. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding of the event. ❑ III' ss uiui s° uiu ui IIII siindhn II ev& Illl sduss° inI ❑ Level 1: $10,000 ❑ Level 2: $15,000 ❑ Level 3: $20,000 ❑ Level 4: $25,000 ❑ III u.0 iir iin Ill s u.0 iin d ui n I° se u.uss t III ev&L iin IIL ❑ Level 5: $20,000 ❑ Level 6: $30,000 ❑ Level 7: $40,000 Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 28 1782 DISTRICT IV CONTINUED.... EXH111BIT II III III C Q Events are scored based on when in the calendar year they are held. Shoulder and off-season events receive higher scoring. Additional scoring points are also given for mid-week events. The average of the past two fiscal years' occupancy, as reported by Smith Travel Research (STR), is used to create the Timing of Event Scorning. Please note, vacation rental data is not included in STR. Points are assigned to each occupancy level range. Table 3 below depicts the points associated with each occupancy level range. Next, it shows the times which your District, during the past two years reach each occupancy level range. Table 3 District IV—Timing of Event Scoring Events held Receive District IV: Check box Your Table 3 when average Score Dates for each occupancy range next to Score is: occupancy is: of: your event dates 00% to 69% 4 August—October ❑ 4 70% to 79% 3 May, June, November, December ❑ 3 80% to 84% 2 January, April, July ❑ 2 85% to 100% 0 February— March, Martin Luther King Jr., 0 Memorial Day & Independence Day Weekends & Lobster Mini Season Week District IV Two Year Average Occupancy Trends By Month 100% > 90% 80% Qmmmm v 70% t . O 50% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Seriesl 83% 89% 87% 84% 75% 78% 84%.... 69% 55% 68% 72% 72% 1 Enter your score from Table 3 (if more than one box was checked, add all Enter Score scores together and divide by the number of boxes checked 2 If your event includes a scholarship component or local charitable contribution 1 Add one (1) point. Attach backup of contribution as Exhibit B. (If applicable) 3 Mid-Week Days are Sunday—Thursday (Unless preceding or following a holiday weekend) +2 • Add two (2) points if your event falls on at least 2 mid-week days or or • Add one (1) point if your event falls on only 1 mid-week day +1 4 District IV Total Score Enter Score Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 29 1783 //////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////////// When applying for funding, it is important to understand the number of lodging units available within the District as it is the maximum number of room nights which may be sold per day — review table 1 below. The number of lodging units provided in Table 1 is subject to fluctuation. Table 1: D� tr�ot; l, �i 1_ar„ Un�fi ' Source: Florida Department of Business and Professional Regulation,TDC When evaluating funding allocations (return on investment), it is important to understand how the revenue was derived. Table 2 demonstrates, given its average lodging rates for the past two years, how many room nights this Table 2: District had to sell to raise enough two-penny "� ' // ""' bed tax revenue for each level of event funding. Funding Level Room Nights The chart is provided to give a clearer context to the value of the bed tax dollar that funds each level. " The District Advisory Committee may use their discretion when evaluating funding allocations. However, it is important to understand how the income is derived. Check the box below that best describes the primary purpose of your event: ❑ To draw out-of-county visitors to the destination and put "Heads in Beds" ❑ To provide something to do for the visitor who is already here and enhance their experience while visiting the destination Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 30 1784 /i///////// Specifically outline the activities/events that will take place during your event. If your event encompasses several days, break out each day, including the venue. Only include activities that are directly related to the event for which you are seeking funding, and for which your organization is responsible for producing. Example: Day 1: Opening Party/Registration (include venue and time) Day 2: Food and Wine Tasting (venues and times) Da 3:Art Festival include venue/times and possible street closings) Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 31 1785 / /,;. �„ ,rii// as ariarrrrrrr "" rir Events are scored based on ability to attract out-of-County visitors to the district in which funding is applied. For the event year in which this application refers, provide the room nights your event is anticipated to generate for this district only according to your selection in A-1. In other words, if you indicated your event's primary purpose is to "draw out-of-county visitors", how many room nights do you anticipate you will draw? If you indicated your event is "to enhance the experience for visitors already here", how many room nights will be influenced by visitors who attend your event? Next, indicate how you arrived at that figure. Room Nights Formula to calculate Room Nights for this district. *total room nights will calculate automatically upon pressing the tab key on your keyboard or answering the next question. a. How many out of County Visitors to this district a. b. How many visitors to a room b. c. How many nights will visitors stay? C. d. Calculate: Room nights = (a/b) x c * Room Nights: Divide line a by line b. Then multiple by line c Method used to estimate out-of-County visitors entered above (a): and how many nights they will stay (c). Check all that apply. All to be submitted with supporting documentation which includes zip code data as exhibit A-3. ❑ Ticket Sales from last event ❑ Survey of attendees from last event* ❑ Registration from last event ❑ Bookings through TDC's website ❑ Based on lodging group block pick up from previous year. Attach pick up report. ❑ Raffle zip code results from previous year event *Example of how to take a survey can be found here: O t t..Ps,ZZ Bin 1'1r rWc: � 1']!..y.c:uvoc: I�. s.c: �n D�2c.�.��nentC:enter VirWvu Attach, as Exhibit A-4, a narrative/plan on how the actual number of out-of-County visitors and number of room nights will be determined for this event. I h III IIHcaint sl[,ivaIIIIII e oaouircd oin fl,,iuc aouirnllburina'floin of III IIuHI,)unto � Illrui i aui II°ruiuq ooc of c cun. Y ? III II c in III°dui in c uira uir Y IIY' a ui Ill c uir o� IIII'° ooirn IIP ui II°°iu to Y a in d d III r III a in Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 32 1786 Check the grant level you are applying for. If your event does not score the minimum required score by a maiority of the sitting members, your application will not be considered for funding. The DAC may also decline funding your application, or fund at a lower funding level. It is important for the applicant to be aware that scoring the minimum points required to be considered does not guarantee funding of the event. ❑ III' es"fliina"fl iin IIII siindhn II ev& IllRequestinI ❑ Level 1: $10,000 ❑ Level 2: $15,000 ❑ Level 1 $20,000 ❑ Level 4: $25,000 ❑ Level 5: $30,000 ❑ Level 6: $35,000 ❑ Level 7: $40,000 ❑ III u.0 iir iin Ill s u.0 iin d ui n Request III ev&L iin IIL ❑ Level 8: $10,000 ❑ Level 9: $20,000 ❑ Level 10: $30,000 ❑ Level 11: $40,000 Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 33 1787 rr, Events are scored based on when in the calendar year they are held. Shoulder and off-season events receive higher scoring. Additional scoring points are also given for mid-week events. The average of the past two fiscal years' occupancy, as reported by Smith Travel Research (STR), is used to create the Timing of Event Scorning. Please note, vacation rental data is not included in STR. Points are assigned to each occupancy level range. Table 3 below depicts the points associated with each occupancy level range. Next, it shows the times which your District, during the past two years reach each occupancy level range. Table 3 Events held Receive District IV: Check box next Your Table 3 when average Score of: Dates for each occupancy to your event Score is: occu anc is: range dates /�� ....;;ucii/////i / i1/////�j „ /rrr// t'/ o v er 4� rrrrarrrrrr rrrrrrrrrrrr r �r r//////„ ,rr ////// r/////////// r r%%%%/%///%..././ � i/%%////.. %%/ r ////// o ////%//,,, r /////////// ,,,,,,,� ,,,, / r , , / a ; ��71s7nri////j Q, /,,,,,,,,,�� rrrrrrrrr ,//// ///� rrii/r%%%%/%/��/�� i%/%�/�� „1 86;;11 ,l g,rro F` bruar r ,,, fi iiiiiiiii Luther Frr190 /////f Ir1,11, f1 � / ekrdn , o„ ter;III 11oiii/////////%/ f iii//////// r///iiii//// District V Two Year Average Occupancy Trends By Month v 90% m4 �. 70% I O 4 50% . Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Seriesl 73% 82% 83% 75% 71% 74% 77%.... 60% 53% 63% 67% 63% 1 Enter your score from Table 3 (if more than one box was checked, add all Enter Score scores together and divide by the number of boxes checked) 2 If your event includes a scholarship component or local charitable contribution 1 Add one (1) point. Attach backup of contribution as Exhibit B. (If applicable) 3 Mid-Week Days are Sunday—Thursday (Unless preceding or following a holiday weekend) +2 • Add two (2) points if your event falls on at least 2 mid-week days or or • Add one 1point if your event falls on only 1 mid-week day +1 4 District V Total Score Enter Score Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 34 1788 EXHIBIT C Di Di IIII ""'i""IIIIi iU°' IIII i i D IIII i i CIIII C IIII i' ii i WWW i! FIIIIIIIIL... i! .... ..........................................................................................................................IIII. .......................... If you receive the money you are requesting from the TDC, describe in detail how your organization plans to market your event to appeal to your target market. Please be specific about your media placement/cost. If you require more space that what is provided, please attach as Exhibit C. Highest points will be awarded for soundness of plan and the strength of your organization's funding contribution. Continue on next page if needed... Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 35 1789 EXHIBIT C D u D i IIII ""i""'IIII i IU°' IIII i i D IIII u i C IIII C i""' a ""i""' i WWW i1 ! IIIIIIIL... i1 .... ................................................L,,..,,..,..,,..,,........................................IIII. ..........."..,,.....j... What is the total amount of your Marketing Plan: $ How much is the applicant contributing to the marketing of this event in "Hard Dollars"? Please do not include funds requested from TDC or other grants —funds listed on this line should only include what the applicant organization itself is providing towards the marketing of the event. $ If you are a re-occurring event, attach as Exhibit C-1 your operational budget detailing the income/expenses for your last event including community hard dollar support contributions. 0111, If you are a new event, attach as Exhibit C-2 your projected operating budget detailing your projected income/expenses for the proposed new event including community hard dollar contributions. Sample Budgets can be found at: Irr,,, .:// w.r�ri ir�ir e ou�nt III..:go�/Il:�o a rncai � cai cair/ iicar / /� ar�rny llca II �estinatiion aired„ II uirir�„lke ![ !Ag�,ts?b�id...11. .::. Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 36 1790 EXHIBIT Q Submit a detailed action plan including appropriate permit(s) for the event if applicable, and how parking/security and road closures will be handled during your event. The plan should include the following information: 1. Describe how your event plan will handle road closures. If applicable, enclose a copy of the approval by the appropriate county/municipal entity. 2. Describe how your event plan will accommodate parking and trans ortation- 3. Describe how your event plan will handle security. 4. Event Sustainability Our visitors come to enjoy events, but in the process, a tremendous amount of waste is generated, much of it recyclable. The single most effective tool in reducing waste at special events is planning ahead. On the next page (page 38), complete a narrative on how you plan to reduce waste during your event by doing the following: a. Encourage recycling message within programs and brochures to recycle during the event and also at home. b. Encourage "Green" advertising (broadcast and digital) c. Encourage vendors to use biodegradable and compostable products (utensils; plates and cups; paper or canvas bags) d. Encourage the use of clearly identified recycling containers e. Discourage use of single use plastic bags and other products f. Please list any positive or negative effects on the environment that your event may have and how you plan to mitigate these effects sefWll coin tact unuirnlbeir au uaa a. u 289... Alit of Il a 2§1 .. '7' .... '.................................. ................................... Qlily of Il araUll on:: '43 5165 slarnora 'a VHHagg a Ilallau a ...3433. Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 37 1791 EXHIBIT D CONTINUED... IIIII IIIII IIIII°° IIIII IIIII Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 38 1792 aiJnt off bhp IIDage, coimpbt n lion dude as Dart of aII" phicabon F-inrm' WN09 Request torTaxpayer Give I to the kilru'louvvilmilitim 2UUni Identification Niumber and Certffication requeskeT.Do inot: L kpiall-anil".1 hin aerlid to the JR& i'llen wai 14weenm 2awmwr.a III GO I WwwJr'&.i;mWFrjmffi9Jct liftstruefliong sit tid I IIia"tit ii,sdon, 1 P'Vw-RO am"' winly'r"youll,orw inrialax rmlumn I Is Nquinulan this ivw)";dr 11%1r iftyke firm III in a Narjo. 2 k'!u-Mmass widAY IMMO,Vt CIIIII'MION rV?.N7hMbiIVfl 3 Chark approprial'a laurx fix IM mral lax e1ansAu-mlinn of 1hr,guarweivi'Aam"Inimma 1IT;willowed ax"Ina r. Aork"'ry me ira ffiky, 4 1 11;er.r.mmrAKA Am apOo i,nn1wo la IiArAtallp sewairg tnxms iw ndividdWs IKN, Y,.slrac.rxmls an pagn 3�:: indPodazdlllaik rm PY.Arm trovqnLmo np'lqVlD 0 C I-""vTxnabien 1'5 1 -,hip L .. .il Q4r Nro,217101&01 I L '0 c a pa lacwi, C.I�XAIM Hjr�'i RN Ir I",%hi P IP Exarnpl pa Vm I ivy ......................... lay.classilific'.-A 111an P.; Ii I-''1,,ack Me apar.XwWo,Inox in the Ir roea abake as Iry txx classitcatuni V,thin nwirgair Ex.,noq n N m,vx. Lwflptimi lrairn hATL`A regilartin; LAX,ii,Me LLC I damliwla-a singiliammambpIr u U'd 1h;,A I Caine gar edi,Vam Ow,niwu mm uurft Me awr4m i.911ho I C I!,, anniti-w 1. INat I M,CA rrarm Ifta vionel tm U 8.redw-w tax Pugmsias e...Wiaviiw, vnipeillaillibel I Ifiat I rr.qwcJM finirn Inc canar klll I1, u � m aj."plispnWe nox ta,thim Gm 1:1 1 Owner IS Acldrnfsa xisuile nalreall.11,addrom,iur.Amnail� 0 U-Ay,stalm,"LrAJ AP c rxti 7 1.I'll accivill Iraurmltlxuj.squ 1-wim,i0phurAmiI TaMayor Wentificallon,NjUlfflbar(TIN) EN P I,you I,I IN i N I hol,a p Ij ii Rtjde box.The,I'IIIN IJ 10 V idf.d. M L.1 a P'.U'rul I.14,ft ll*rlaln---govern on 11 i I'lle,I I o a voi'd %MCUMV ri II i . i iviAi tisi� lllyr � Ulyrl ,t 1 ' 101,11ftyI qw NS1 :n�ee'umdW4rttE dud V.Ne PrOPI`P�Wf'Cl fk8r-tfljw"C�-d eqllily.'i Me-, rQr PWI 11, Aer.Rar orrtflio 'fl l�yttit,efflpXoyer rn.NYlAI pElFfi.111you do rid irih,*a li&mbft,&L+.H� ........... I......... •M, lapp, or Nage,Iq Um,.aicoawyl A3 In maw Man vjne I 8Pt±thk�insiructurs fa.Wr InrY3 I Nv.�qae PRIMA,Naove aod M'ffnbe,d T&Gwo Pi nwmqwe'Aiapl rne q"Adohni&&w 611 ffurnbA-r IQ Oftler. UndAr I tw1fly that". 11.Thp nuffter qlfl"uwft on Imis I'Virm ils avy ii dx'ax("auwfer w.d iWYlArilusW lrm murnrx-'r uw dl era wgminq 1w A I tlu be ieauod to Vro-pr wyl 2.11 Wlfn aM SL&u_I ct k,batkup wilhVioldiing,bwz&,PwIe Ia)11 wri P..,KQA'IIiA KYni INY-'kaP WN11"Odk1q,or eO9 11 have!inal:Ii flubliks by 1he Intarllgl Una-MVIA! Il[R'*l Vlfik li,&I'll SIAI r'b balAup&Ndroi aq A I W a IaFkare It repkM.a11I irdertial at(C Ple IRS KAI&nOONIMA 0,16,01M I am flo 3.11 wn a U S.d1lizen,c2o,cll ii U.G.li(a� Fydied belwo)w&i�,,d 4.If*FATCA erdpoell on 1?14e lairlm efl Any)Odicalinp UnAt 11 Arn imefript 1wal FAICA rPfjv.Y4nq iq cormwl ii:w Yw lylwl c;rtiaout Iilem 2�.,6aye Ill you I bow ixAMd I 9v�III t'%M Vau 2ire'.'Ur'rr1V0V'.'A'J gJail.'l io I WHV#Wkf"lrk4 bft:pi. Y011.3 have,hihtd io rep al 161 umdhrew, &I'd dhildendEI afli pur lax rkiurr.Fur rP&, fleni 2&jee niA App�y Far miourf umteurelsl paid, auvii-&kon ii yak ermdurm rha ol rrc N Pi'apeiii unce,1111'arhan LIP lPAIJI,caflikilexilibrul 10 an ui7utluww.duaakrelirefflierA 4AWilliii,,,IIFRAI,and giiwtamafl�y,payltloi, oil*r Iharl untmp.O.�irld lividends,youi are nlA vw. aiie&A!to dJ`gt lrbl`r"RU-11 P10"i"de VrIi r.V)r"ti PIN.SeA 0iii iubvetkxv ror R&t.1111, arm'. General Instructions Rion IC99-DIIV Hi..IbAdpnd,%kiicksihng d icm&Forn skv-ks mar unAiuiaj ruli al,e Irca Ihp III i-0111i *Rion 1099-IMISC�Vilpious type-i or ,ifly=me,p4zpn,aw&i.ia,ni �.puss ftbtod. PP'u'-'-t4�khq Futui,e developaii F&Ihe late a1I 014-welopni *Ri(rn 11099-15(akIck Ix,mutual Nand!tAew and cii.eUiAl�.Alier RIeWpd to I W-9&A ds inMiruLi5onq, ich sa Ileii enau"IAWA IIlq by bidkets) OTer they w&rure pubiiiirEfte*d,W.:I Ii 0 Rxi"n 11099-S qpwojoeQde fi'&n rcaJu estMe tratti Purpose of Formn 0 Forrn 11099-K rrr erulrrwai d nard anxI Uni"A party ru..Iwol'k Ail rukiii.fug',U WMAV iFiJiln W-9 R'equkl-O&I MID N fequiIIIA-iJ lei 11 0 Forrn 1109E Ool'ifle N10I 10%. -E Pslkjdi.?rwl junel rOurn Milli lh#II IRS unusil ekyL.-3iin,YQLV,cewri 1"Expaype 1098.T kJ w6fica8aiml ffijmlrr--r PtI'NR I wh(feh U'ru,V ble'yoursubAal V..�L'urilv nuimbim, *rcan 1099-C d"W'nnerxi dkf '* (SSNN,iftdirdliva kmpiyw,klevili ft.111A,30-'r RI IPJ 26,4YHO'n *Forrin I 099-A.(acqLia),flon si6cur�,d p7ii a 0dclifcI.'rUxpLy jbnaiwrrcumfr1%Wm O ' &6 mr o1be I Ii W-9 only y'o'u& a U.S @nd'dfalig a a'WsidknlpEIK IQ I al IlikX1knnI Ih�WTOLAA PAkl kn WOjli O &lWYwA On aft Irdarnlabarl relurn.Exkwrqjh&al,MI(jinraflan Wiwi),la cdtoeii FIN R'etwnius indulie-bul:We wit Iiin'difec.1 lei.,Itle�,00'.Y.Wdnq, 11 rau e..'k r�A'(Oi`u(n FOKm W-9 I'ek Ow AqM A P?J'Y&U 6,VqN, I 10919,-1147 n�iflkwew owl&.1 ow,paid t)e 3a.11apevr I`&'baoap w6'AfQPxJ&v'iq Ae hat Iq backup wilhhokki,g, SL W Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 39 1793 IIIIj j j j jj IIII IIII j III '^ III IIIIII III III III TUIIIIKII r' III .. �IIIIII �„III (3.„ INSURANCE CHECKLIST FOR VENDORS SUBMITTING PROPOSALS OR BIDS FOR WORK To assist in the development of your proposal,the insurance coverages marked with an "X"will be required in the event an award is made to your organization. It is required that the bidder sign requisite form reflecting coverage and submit it with the proposal. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY Workers' Statutory Limits X Compensation Bodily Injury by Accident/Bodily Injury by Disease, Policy Limits/Bodily Injury by Disease each employee WC1 Employers Liability $100,000/$500,000/$100,000 WC2 Employers Liability $500,000/$500,000/$500,000 WC3 Employers Liability $1,000,000/$1,000,000/$1,000,000 US Longshoremen & WCUSLH Harbor Workers Act $1,000,000 WCJA Federal Jones Act $1,000,000 Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 40 1794 GENERAL LIABILITY As a minimum, the required general liability coverages will include: • Premise Operation • Products and Completed Operations • Blanket Contractual • Personal Injury Required Limits: GL1 $300,000Combined Single Limit GI-2 $500,000Combined Single Limit GI-3 X $1,000,000 Combined Single Limit GI-4 $2,000,000Combined Single Limit GI-5 $3,000,000Combined Single Limit GI-6 $4,000,000Combined Single Limit GI-7 $5,000,000Combined Single Limit Required Endorsements: GLLIQ Liquor Liability GLS Security Services All endorsements are required to have the same limits as the basic policy. Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 41 1795 BUSINESS AUTOMOBILE LIABILITY As a minimum, coverage should extend to liability for: o Owned; Non-Owned and Hired Vehicles Required Limits: $50,000 per Person:$100,000 per Occurrence $25,000 Property Damage Or $100,000 Combined Single Limit (The use of VLI should be limited to special projects that involve other governmental entities or "Not for Profit"organizations. Risk Management VL1 must approve the use of this form). $200,000 per Person; $300,000 per Occurrence $200,000 Property Damage or VL2 $300,000 Combined Single Limit $500,000 per Person; $1,000,000 per Occurrence $100,000 Property Damage or VL3 $1,000,000 Combined Single Limit VL4 $5,000,000 Combined Single Limit Miscellaneous Coverages Limits equal to the Full Replacement Value of the completed BR1 Builders Risk project. CLI Cyber Liability $1,000,000 Limits equal to the maximum value of any one MVC Motor Truck Cargo shipment PRO Professional Liability $300,000 per Occurrence,/$ 500,000 Agg. PRO2 $500,000 per Occurrence/$1,000,000 Agg. PRO3 $1,000,000 per Occurrence$2,000,000 Agg. POL1 Pollution Liability $ 500,000 per Occurrence/,$(,000,000 Agg. POL2 $1,000,000 per Occurrence/$2,000,000 Agg. POL3 $3,000,000 per Occurrence/$6,000,OOOAgg. POL4 $5,000,000 per Occurrence/$10,000,000 Agg. EDt Employee Dishonesty $ 10,000 ED2 $100,000 GK1 Garage Keepers $ 300,000 ($25,000 per Vehicle) GK2 $ 500,000 ($100,000 per Vehicle) Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 42 1796 GK3 $1,000,000 ($250,000 per Vehicle) MED1 Medial Professional $300,000/$750,000 Agg. MED2 $500,000/$1,000,000 Agg. MED3 $1,000,000/$3,000,000 Agg. MED4 $5,000,000/$10,000,000 Agg. IF Installation Floater Maximus value of Equipment Installed VLP1 Hazardous Cargo Transporter $300,000 (Requires MCS-90) VLP2 $500,000 (Requires MCS-90) VLP3 $1,000,000 (Requires MCS-90) Maximum Value of County Property that will be BILL Bailee Liab. in the Bailee's possession HKL1 Hanger Keepers Liability $300,000 H KL2 $500,000 H KL3 $1,000,000 H KL4 $5,000,000 AIR1 Aircraft Liability $1,000,000 AIR2 $5,000,000 AIR3 $50,000,000 AEO1 Architects Errors &Omissions $250,000 per Occurrence/$500,000 Agg AE02 $500,000 per Occurrence/$1,000,000 Agg AE03 $1,000,000 per Occurrence/$3,000,000 Agg. AE04 $300,000,000 per Occurrence/$5,000,000 Agg. ARP All Risk Property Full Replacement Value of Structure EOJ Engineers Errors &Omissions $250,000 per Occurrence/$500,000 Agg. E02 $500,000 per Occurrence$1,000,000 Agg. E03 $ 1,000,000 per Occurrence,$2,000,000 Agg. E04 $ 5,000,000 per Occurrence$10,000,000 Agg. WL1 Water Craft Liability $500,000 per Occurrence WI-2 $1,000,000 per Occurrence Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 43 1797 APPLICANT'S INSURANCE STATEMENT I understand the insurance that will be mandatory. If awarded the contract all insurance requirements will be satisfied. Applicant Name Signature Title OrganizationName........................................................................................................................................................................................................................................................................................................................................................................................................... Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 44 1798 l'°'r"':'r IIII IIII C °"'llll C °°° IBC IIII JIII t itlt E291! I have completed the following items: ❑ Each section of the application has been completed ❑ Application has reviewed the sample Contracts below: • Destination Event: hgon,II;��.,.sk�://www.ir"ioniroe.c uno ......f....I.I.......g......�y .................a...r...........entCenter/Jew/1341 /Sair,-il,? .................r ........................................................................................................................................... . e .........................................................................................................................................................................................................k.. ..... Destination„Even�, „ „ ................ :„ , • Turnkey Event: hot, s:Wuuu .in°mnir � ,k �uno III. /II �cuini ,knoC ,no ,kir/�Jii ,ku /16 3/Saini�ll ,k ❑ Applicant has reviewed the sample Reimbursement Packets below: • Destination Event: httas://www.in"ioniroecount fII. �y/Il c�.2.n°�entCenteit/VJiew/10895/Sain°i?II�;k I..................................................... .....................................................................................................................g ,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,, ...........................................................................................................................................................................................I....................... Destination....lEvent....IPeIin,-i sein"ient....lPacket ............................................................................................................................................................................................................................................................................................. • Turnkey Event: hoo?s://www.inlon�iro ;� �uno II. � /II f!cuin��ienorQentesir/�Jli��w/10896/Sain.1......g� ,,,,u,Ir,nII �M„ „:„IC�,y�;k",n(t,:„Il ,�,,kiiin;i„Ib,uIr, �;in;ien!;t„:„IPack kt ❑ Applicant has reviewed the scoring sheet: h�,D;,tUps;// w.in„i„��,nlr��;k ��,u„nty::,,, [II. 2yZ.IDocuin,-ientCenteir/VJiew//0/2/II estrinatrion and I uirnike ....Sain°�;�II ;k ore Sheet that is utilized by the District Advisory Committees and understands that the application must score 17 points or above by the majority of the sitting members in order to qualify for funding. ❑ Applicant has attached Exhibit A-3, supporting documentation on how out of county visitors were estimated ❑ Applicant has attached Exhibit A-4, a narrative/plan on how the actual number of out-of-County visitors and number of room nights will be determined for this event. ❑ (if applicable) Applicant has attached as Exhibit B, back up of scholarship or local charity contribution. A list of acceptable back up can be found here: 1„up. ,,;;, rnor.iroec.2�. ri.t .civic:�lus.c:��rrr D��c.�.��n�Wr�tC;�Wr�t�Wr View �4.°.�6:1.. C:harit -and-Scholar. � ❑ Applicant has submitted the event's budget and income/expense report for the last event. Re- occurring events should submit Exhibit C-1 and new events should submit Exhibit C-2 (page 36) ❑ Applicant has printed and completed the W- 9 form included within the application (page 39) ❑ (if applicable) This event requires an Agreement with a municipality and will have a valid Agreement at the time the event takes place (see page 4) ❑ (if applicable) This event requires a permit from a municipality and has attached a letter of intent to issue the permit from the municipality as Exhibit D (see page 4) ❑ (for Turnkey funding requests only) Applicant has printed and completed the Insurance Check List (pages 40-44) Print off this page, sign below and include as part of your application Signed by: Print Name: Monroe County Tourist Development Council—Destination and Turnkey Event Funding for FY 2025 45 1799