Item N8 N8
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
February 21, 2024
Agenda Item Number: N8
2023-2111
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag
N/A
AGENDA ITEM WORDING: SUSTAINABILITY: Approval of Amendment no. 3 to the contract
with WSP USA Environment& Infrastructure Inc (formerly Wood) for professional mobile LiDAR
services for the five municipalities to extend the contract date retroactive from January 31, 2024 to July
31, 2024.
ITEM BACKGROUND:
This item is for approval to enter into an amendment no. 3 to the contract with WSP (formerly Wood)
for mobile LiDAR elevation survey services for all five municipalities to provide an extension of time.
Work is nearing completion and the municipalities are satisfied with the services to date. Additional
time is needed to complete the work due to unforeseen circumstances slightly delaying the work.
PREVIOUS RELEVANT BOCC ACTION:
08/18/21: Approval to advertise for professional mobile LiDAR elevation, surveying and mapping
services for roads and facilities in the municipalities to assist in their resilience planning work, to be
funded by the municipalities.
01/21/22: Approval to negotiate with top-ranked respondent Wood Environment &Infrastructure
Solutions, Inc. for a contract to provide professional mobile LiDAR elevation, surveying and mapping
services for roads and facilities in the municipalities to assist in their resilience planning work, to be
funded by the municipalities; if necessary, approval to negotiate with next-ranked respondents until an
agreement is reached.
June 13, 2023: Approval of Amendment no. 2 to the contract with WSP USA Environment &
Infrastructure Inc (formerly Wood) for professional mobile LiDAR services for the five municipalities
to extend the contract date from June 15, 2023 to January 31, 2024.
06/15/22: Approval of a contract with Wood Environmental and Infrastructure Solutions, Inc. for
$554,000 to provide professional mobile LiDAR elevation, surveying and mapping services for roads
and facilities in the five municipalities to assist in their resilience planning work, to be fully funded by
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the municipalities.
11/15/22: Approval of a $0 amendment no. 1 to the contract with Wood Environmental and
Infrastructure Solutions, Inc. for professional mobile LiDAR services for the five municipalities to
change the name to WSP USA Environment &Infrastructure Inc.; retroactive to September 26, 2022.
06/21/23: Approval of Amendment no. 2 to the contract with WSP USA Environment& Infrastructure
Inc(formerly Wood) for professional mobile LiDAR services for the five municipalities to extend the
contract date from June 15, 2023 to January 31, 2024.
INSURANCE REQUIRED:
Yes
CONTRACT/AGREEMENT CHANGES:
Extension of time from January 2024 to July 2024
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Mobile LiDAR m Amendment No 3 time ext m sta ped.pdf
FINANCIAL IMPACT:
Effective Date: January 31, 2024 Expiration Date: July 31, 2024
Dollar Value of Amendment No. 3: $0
Total Dollar Value of Contract: $554,000.
Total Cost to County: $0 Current Year Portion: N/A
Budgeted: N/A Source of Funds: N/A
CPI: No Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: No County Match: N/A
Insurance Required: Yes Additional Details:
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AMENDMENT NO. 3
TO THE CONTRACT
BETWEEN MONROE COUNTY
AND
WSP USA ENVIRONMENT & INFRASTRUCTURE, INC.
FOR
MOBILE LiDAR DATA ELEVATION IN THE MUNICIPALITIES
THIS AMENDMENT NO. 3, dated this 21st day of February 2024, to that Contract dated June
15, 2022 as amended November 15, 2022 under Amendment 1 and June 21, 2023 under
Amendment 2 for Development of LiDAR Data Elevation in the Municipalities ("Agreement")
by and between Monroe County Board of County Commissioners ("COUNTY") and WSP USA
Environment& Infrastructure, Inc. ("WSP") is entered into as follows:
WITNESSETH:
WHEREAS the CONSULTANT is working with the COUNTY and municipalities to complete
the mobile LiDAR work outlined in the contract; and
WHEREAS, the municipalities are satisfied with the CONSULTANT'S performance to date;
and
WHEREAS, the CONSULTANT has incurred unforeseen circumstances and requires additional
time to deliver the data collection and final project report; and
WHEREAS, the COUNTY agrees to extend the AGREEMENT to allow for the completion of
work.
NOW, THEREFORE, in consideration of mutual promises, covenants and contracts stated
herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and WSP agree as follows:
1. The CONSULTANT agrees to be bound by all of the terms and conditions of the
Agreement.
2. The term of the agreement is retroactively extended from January 31, 2024 to July 31,
2024.
3. The CONSULTANT shall complete deliverables as specified in the revised deliverable
schedule attached as Exhibit B-2.
4. In all other respects, the terms and conditions of the Agreement remain unchanged.
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IN WITNESS WHEREOF, each parry caused this AMENDMENT NO. 3 to be executed by its
duly authorized representative on the day and year first above written.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By: By:
As Deputy Clerk Mayor/Chairman
Date:
WSP USA EVIRONMENT
Attest,Witness & INFRASTRUCTURE, INC.
By: By:
Print name: Greg Coming Print name: Mark Diblin
Date: 02/01/2024 Title: Sr. Vice President—FL District Lead - E&E
Date: 02/01/2024
Approved as to form and legal sufficiency:
Monroe County Attorney's Office 2-5-2024
oel;'4. �Af
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EXHIBIT B -2
DELIVERABLE SCHEDULE
The Contractor shall provide the following items. Items 1-2 shall be provided prior to
commencement of field activities:
Task 1: PROJECT SCHEDULE. Contractor shall provide a project schedule outlining the agreed
upon schedule that includes the tasks, dates and milestones clearly defined for each municipality.
Schedule may be updated throughout the project with municipality approval.
Deliverable: Schedule for each municipality.
Due Date: July 31, 2022
Payment:
•Key West$2,781
•Key Colony Beach $102
•Marathon $1,451
•Layton $46
•Islamorada $1,160
Task 2: QUALITY CONTROL/QUALITY ASSURANCE PROCEDURES. Contractor shall
describe the QAQC procedures to be implemented by the Contractor. This includes the
techniques to assure complete, efficient, and accurate data collection along with the processes
involved with the calibration of the equipment. The procedures shall be approved by the
County's LiDAR consultant.
DELIVERABLE: Quality control/quality assurance report for each municipality, approved by
COUNTY'S Lidar CONSULTANT.
Due Date: August 31, 2022
Payment:
•Key West$3,139
•Key Colony Beach $115
•Marathon $1,638
•Layton $52
•Islamorada $1,309
Task 3: CONTROL SURVEY— Contractor shall provide a control survey that identifies the
survey control recovered and the control that was established to support the mobile LiDAR
survey collection for each municipality.
Deliverable: Survey report identifying survey control recovered and control established to
support mobile LiDAR survey for each municipality.
Payment:
•Key West$121,028
•Key Colony Beach $4,449
•Marathon $63,145
•Layton $1,996
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•Islamorada $50,473
Due Date: July 31, 2024
Task 4: MOBILE LIDAR DATA COLLECTION— The Contractor will provide the following
items for the accessible municipal maintained roadways listed in the original Appendix A:
•All survey notes and raw survey data, including:
oSurvey Field Book Pages
oGPS Log and Receiver Files
oElectronic Field Logs
oMark Recovery Forms
oPictures of Control
oMobile LIDAR Real-time Vehicle Trajectory logs in Excel and KMZ formats
•LAS data, both processed and classified (bare-earth) in LAS vl.2 format
•An ESRI Geodatabase containing Z-enabled feature layers of data layers collected
oEdge of Roadway —Pavement, Gravel or other surface type
oRoad Centerline
oCurb —represented as back of curb, top of curb and curb flow line
•FGDC Compliant Metadata
•Mobile mapping trajectory data will be provided for each collection.
oGoogle Earth KMZ
oTerraSolid TRJ File
•All images will be provided in JPEG or a similar format, referenced to the point cloud with
date/time imbedded with each image.
The minimum list of features to EXTRACT includes:
•Road Centerline Elevations
•Edge Of Pavement Elevations
•Curbing
•Fences And Guard Rails
•Walls
•Street Trees
•Edge Of Apparent Right Of Way Elevations
•Inlet Elevations (This Means Catch Basins, Etc.)
•Manhole (Also Valve Box) Locations/Elevations
•Signs, Striping,Poles, Guardrails In No Particular Order
The Contractor shall use A MicroStation TIN(GEOPAK or InRoads compatible) model of
the roadway surface, and shall perform the following:
oThe TIN model will be extracted from break line vertices.
oBreak lines will be included in the TIN (road center lines, edge of all paved
surfaces, curb/gutter lines, top front and top back of curb and any other areas
where break lines are needed to properly define the ground surface).
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oThe TIN model will be developed for engineering purposes to assure an accuracy of
the TIN to<0.05 foot accuracy.
Deliverable:Two sets of the individual data sets will be provided on external hard drive for each
municipality. One set shall be provided to the municipality and one set to the County.
Due Date: July 31, 2024
Payment:
•Key West$43,712
•Key Colony Beach $ 1,607
•Marathon $22,807
•Layton $ 721
•Islamorada $18,230
Task 5: FINAL PROJECT REPORT/MANUAL
Final deliverable: Project Report with Executive Summary — 12 hard copies of the Executive
Summary and 5 hard copies of the entire project report. Project report will also be provided in
Adobe Acrobat PDF format. Project report will outline the process and procedures involved in
the project. The data collection strategy, equipment and the methods used to validate accuracy
will be described. The software and data formats will also be described.
Due Date: July 31, 2024
Payment:
• Key West$107,449
• Key Colony Beach $ 3,950
• Marathon $ 56,060
• Layton $ 1,771
• Islamorada $ 44,809
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