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Release of Contingency Funds #097
BOARD OF COUNTY COMMISSIONERS County of Monroe . Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tem James K. Scholl,District 3 h Craig Cates,District 1 Michelle Lincoln,District 2 David Rice,District 4 Memorandum DATE: 02/14/2024 TO: BOCC Digitally signed by Kevin Date:2024.02.14 FROM: Kevin G. Wilson, P.E. = ��.( l _�°�<._._ G.Wilson,P.E. 16:59:16-05'00' SUBJECT: Release of Contingency Funds Included with this memo is the proposed Release of Contingency Funds 497 for the Fl Keys Marathon Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but releases contingency funds already included in the Guaranteed Maximum Price for work that was either not foreseen or for which a price could not be determined at the time of contract execution. The amount requested is $947.82. The attached Release of Owner Contingency Request provides the details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any questions. If there are none with the normal 24-hour window, I will approve the request. County of Monroe BO.ALRD OF COUNTY C'01*1XIISSIONERS Mayor Holly lvlemll Raschein, District 5 The Florida Keys 1�� ~cr"Pro T =James K. Scholl, d trlct Craig Cates,District I ti Michelle Ldrrc h%,Di%trdct 2 David Rice, istr ct 4 MEMORANDUM DATE: 2/12/2024 TO: County Administrator FROM: Cary Vick SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON- AERONAUTICAL USE BUILDING (EOC) Action Requested: Approval for RELEASE of contingency funds in the amount of $ 947.82 as outlined below. Basis for Recommended Action: 1. The requested release does not increase the total cost of the project as approved by the BOCC, and it will have no impact to contract time. 2. The scope for which the release is requested is within the intended project scope. 3. The release is not based upon an error or omission by the designer or the general contractor. Background: This is a cost change to the Contingency related to RFI 307, dated 02/05/2024, to adding a lock to west- most 36x24 sliding section, which will make all compartments lockable exempt 1 side of this section and the 36x12 end section. Approved by Marshall Quarles 02/12/2024 9:02:35 AM 02-12-2024 Ajax Building Company Architects Design Group Digitally signed by Kevin G. Wilson,P.E. By Cary Vick at 1:20 1�1B "Jr Date:2024.02.20 17:28:20-05'00' 0 i ....... ......... ....... ......... ......... ......... On behalf of the Kevin Wilson,Assistant County Administrator Director of Project Management Proposal49 Quote#: Q-61876-1 patterson-,pope Drawing Ver: 330142CO Waist High SPACE MADE SIMPLE. Lock Date: 2/1/2024 Expires On: 4/24/2024 10321 S. Medallion Dr. Cincinnati, OH 45241 Phone: (704)523-4400 Fax:(704)523-4499 Install To Bill To Marshall Quarles Ajax Builders Monroe County Board of County Commissioners 425 Commercial Ct.Suite J 7280 Overseas Highway Venice, FL 33492 Marathon, FL 33050 (813)510-1206 marshall.quarles@ajaxbuilding.com SALESPERSON EMAIL DELIVERY METHOD PAYMENT METHOD Tom Schaefer tschaefer@pattersonpope.com Due on receipt RETROFIT(1)EXISTING MOBILE CARRIAGE&END PANEL WITH (1)WAIST HIGH LOCK KIT Pricing Includes Delivery and Installation during normal business hours Group Name Description Net Total SS Materials (1)Waist High Lock Kit $443.09 Freight& Handling Freight Delivery $87.72 Installation Install Lock Kit During Punchlist of Locker Tops $350.88 Sub Total: $881.69 Estimated Total Tax: $66.13 Grand Total: $947.82 Important Quote Notes Applicable sales tax and final shipping charges will be added to the invoice if not indicated above. INFO REGARDING STORAGE FEES:The customer acknowledges that they will be responsible for Storage Fees of$50 per pallet,per month, incurred 30 days after the ship date that are related to a delay in an installation date due to a customer's request or a site related project delay Patterson Pope requires a purchase order(or signed quote)for each individual accepted quote. Please provide sign off on final drawing(s). Indicate color choices on your PO. Patterson Pope offers custom manufactured solutions to fit your unique space. For this reason no product can be ordered until a representative from Patterson Pope is able to field verify all dimensions. Signature below indicates acceptance of this proposal and of the attached terms and conditions. Signature: Effective Date: Name(Print): Title: Please sign and email to Tom Schaefer at tschaefer@pattersonpope.com. THANK YOU FOR YOUR BUSINESS! Page 1 of 1 AjaxAjax Building Company,LLC Project:202011 Monroe County FL Keys Marathon 109 Commerce Blvd Airport NAUB EOC Oldsmar, Florida 34677 7280 Overseas Highway P:+18137923900 Marathon, Florida 33050 RFI #Con-307: MC request to make the room 278 storage lockers lockable Status Closed on 02/05/24 To Mickey Pruitt(Architects Design Group) From Marshall Quarles(Ajax Building Company) Devon Ayers(K2M Design) 255 Crane Blvd Upper Sugarloaf Key, Florida 33042 Date Initiated Feb 2,2024 Due Date Feb 7,2024 Location Project Stage Course of Construction Cost Impact TBD Schedule Impact TBD Spec Section 10 51 00-METAL LOCKERS Cost Code Drawing Number A-151 Reference Linked Drawings Received From Marshall Quarles(Ajax Building Company) Copies To Donald Harcrow(Ajax Building Company),Travis Mauldin(Ajax Building Company), Banistka Rodriguez(Architects Design Group), Denise Saltzman(TLC Engineering Solutions(Jax)), Steven Sanders(Monroe County), Daniel Taylor(Architects Design Group),Cary Vick(Monroe County) Activity/ Question Question from Marshall Quarles Ajax Building Company on Friday, Feb 2, 2024 at 03:29 PM EST Per MC request,it is desired to make the storage lockers in room 278 lockable.The locker subcontractor is able to add a lock to west-most 36x24 sliding section,which will make all compartments lockable exempt 1 side of this section and the 36x12 end section. Please confirm this is acceptable.See attached sketch for clarity. Attachments RFI 307 sketch.pdf ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Official Response Response from Devon Ayers K2M Design on Monday,Feb 5, 2024 at 10:37 AM EST See attached. Attachments ADG Response RFI 307.pdf Ajax Building Company, LLC Pagel of 1 Printed On: Feb 5,2024 12:33 PM EST AjaxAjax Building Company,LLC Project:202011 Monroe County FL Keys Marathon 109 Commerce Blvd Airport NAUB EOC Oldsmar, Florida 34677 7280 Overseas Highway P:+18137923900 Marathon, Florida 33050 RFI #Con-307: MC request to make the room 278 storage lockers lockable Status Open To Mickey Pruitt(Architects Design Group) From Marshall Quarles(Ajax Building Company) Devon Ayers(K2M Design) 255 Crane Blvd Upper Sugarloaf Key, Florida 33042 Date Initiated Feb 2,2024 Due Date Feb 7,2024 Location Project Stage Course of Construction Cost Impact TBD Schedule Impact TBD Spec Section 10 51 00-METAL LOCKERS Cost Code Drawing Number A-151 Reference Linked Drawings Received From Marshall Quarles(Ajax Building Company) Copies To Donald Harcrow(Ajax Building Company),Travis Mauldin(Ajax Building Company), Banistka Rodriguez(Architects Design Group), Denise Saltzman(TLC Engineering Solutions(Jax)), Steven Sanders(Monroe County), Daniel Taylor(Architects Design Group),Cary Vick(Monroe County) Activity/ Question Question from Marshall Quarles Ajax Building Company on Friday, Feb 2, 2024 at 03:29 PM EST Per MC request,it is desired to make the storage lockers in room 278 lockable.The locker subcontractor is able to add a lock to west-most 36x24 sliding section,which will make all compartments lockable exempt 1 side of this section and the 36xl2 end section. Please confirm this is acceptable.See attached sketch for clarity. Attachments RFI 307 sketch.pdf Awaiting an Official Response Nth onf ini nhin InaHl l frorn Monroe :.OUnt DG has no f bjec lops to fIlNS S III.toll. Ajax Building Company, LLC Pagel of 1 Printed On: Feb 5,2024 08:39 AM EST w QflA?L3S3?I SiH�JR[1"IV 3dOd NC)SKdLSUd'3dOd NOSiII.LL�d 6ZOZ�SHDRLIdO'J m c 6 { �y o j'J t✓ Q C3sZ y ?tN LLj C) _ � - ❑ !� aM U ❑p 0 .. r, look o..;;ow o � r � � w r a 1 ❑ W p U m I Q r v O a m m �Lu - wa a ,gyp0 1 El i K o z w ? O W I m Of �4 V' 7 J W ie >" •y G < Y V w uJ > C ¢ 6 c N a@ $ z6m J a t U' ❑ b' o v c �... ' ia O t6 Q_ IE G, — Q >NddO SNIVWdb d-lSIV..9£ � a; Q TlVM Ol W31SAS NOO-1 w m � o �F o q Um m s � s a Z LU s O Q � =0 W F Q Q w d Y Y g O u)a O a 8 u Y�� W i Q U w TECH D 'i A CARRIAGE SYSTEMS Waist-High Lock Spacesaver's waist high lock with face panel mounted convenience and a key controlled dead bolt type mechanism, provides security for materials stored on mechanical assist and manual and modular mobile systems. BENEFITS 1. The waist high lock meets HIPAA requirements for personal information security. 2. Supervisor controlled key is removable in either the locked or unlocked position.This provides limited access and increased security. 3. The position of the lock can be on the left, center or right side of the face panel.This provides Locking Doors greater flexibility for system configuration. or Back Panels 4. Lock handle is at a height easily accessible for Lock o people with permanent or temporary disabilities. 5. The handle provides a positive detent in both the locked and unlocked position.This assures the user the lock has been activated. Positive �P Linkage Rod DESIGN AND CAPABILITIES For overnight security or controlled access around the clock, Spacesaver's waist high lock restricts AdjustableStriker Guard access to stored media by locking carriages in a Housing compacted configuration. It can be used to lock all of a system's aisles closed, or to secure one or more selected aisles. Floor Mounted Striker Plate A handle located at waist level on the system's face panel is rotated 1/4 of a turn to engage and Sri disengage the cam latch mechanism, and a supervisor controlled key is used to unlock it. APPLICATION Waist high locks are available on all Spacesaver mechanical assist and manual control carriages that have HPL/LPL face panels or steel end panels. S t o r a g e S o I v e d° TECHDATA Waist High Lock Carriage System WAIST HIGH LOCK:Grout Rail Systems WAIST HIGH LOCK: Non-Grout Rail Systems All carriages shall be equipped with a waist high lock mounted Each starter carriage shall be equipped with a waist high lock 28" (711 mm)from the base of the face panel as indicated on the mounted 28" (711 mm)from the base of the face panel as drawings. Lock shall have 3/8" (9.5 mm)positive linkage straight indicated on the drawings. Lock shall have 5/8" (16mm),two- rod design that interlocks with a floor mounted striker plate. piece rod design that interlocks with a 5/8"(16mm)opening in Over center spring loaded cam latch mechanism shall provide the center of the rail.The interlock opening shall be field drilled positive positioning in both the locked and unlocked positions. by the installer. Handle shall have 1/4 turn operation with key removable in both positions and bright chrome finish.Striker mechanism shall have WAIST HIGH LOCK: Both Systems an adjustable striker guard housing assembly. Over center spring loaded cam latch mechanism shall provide positive positioning in both the locked and unlocked positions. Handle shall have 1/4 turn operation with removable key in either position. *Spechications subject to change. Spacesaver® 61 KI Spacesaver Corporation 1330 Bellevue Street 1450 Janesville Avenue P.O. Box 8100 Fort Atkinson,WI 53538-2798 Green Bay,WI 54302-8100 1-800-492-3434 1-800-424-2432 www.spacesaver.com www.ki.com Spacesaver Corporation is a division of KI. KI and Spacesaver are registered trademarks of Krueger International,Inc. Spacesaver is a registered trademark of Spacesaver Corporation. ©2016 KI and Spacesaver Corporation. 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V V V V V V V V V V V V V V L V V V V V V V V V V V V V V V # N V V�1 IO1D W ON1 O eN•1 e�•1 N M � e�•1 z N N N N N N M M M M M N M QO O O O O O O O O O O O O V V V V V V V V V V V V V a a a a a a a a a a a a s 0 o c c v o o m u u v ° � c s 0 0 Z Z Z a n M N N M M M O N N N N C 1 t0 CLtxo 1 1 1 o v uo a MMNo c� o Y 0 0 0 N t N CO N M V 1 1 N \ Y CL N V M O 111� i s V V1A rl of of F C p G/ pN pN N pN N i/! G C O N •@iy �p 0 0 � 0 M a m p� m i $ n i m O m 0 m Q N N-N N W R i *' a w 0 um o n 00 0 0 0 � � r+i �riv v ppc�' pppp o a m ��p � M o a O M 0 0 M to N N O C N N d. 0 EA s v p H H H H M H H H H » 2 O O a V y w Oq r C 2 a � c V V 2 3 m V 2 3 0 a c v � v a � � o Oq u V � C O C 00 C y O N>M ry Ol L N_ � N O � � C = C Oq C y Vf .a M ` S y E X u N U. aim co M v o as cc cc Z cc cc cc en co co m m m O Q 00 00 as ti w m w 2 N ei ei O Q V V V V a a a a OWNER CONTROLLED CONTINGENCY LEDGER FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOC) Initial Contingency Amount: $955,613.00 Total Debits Total Credits Total Adjustments to Date: ( 533,051 52) $398,944.83 ($931,996 5) $ - Current Contingency Balance: $422,561.48 *EO designates PCA as an Error or Omission on Designer ur, s ut f Initial Budget 0.00 € 0.00% € $955,613.00 This is a cost change to the Project Contingency to add a GPR survey of the site prior to underground utilities installation beginning in order to locate potential unknown utilities that are not shown on the contract documents. Contract time is not impacted. 10/05/22 (1,1rD11 1111) € -0.68% $949,113.00 This is a credit change to Contingency for all work related to RFI 121,dated 10/12/2022,to document the email correspondence with Cardno that the injection well casing is only required to be 60'deep, not 120'deep per C-008. The total depth drilled will remain 120' but the casing is only required for 60'.Also,the material of the casing is acceptable to change to Schedule 80 PVC in lieu of DIP (ductile iron pipe). 12/08/22 12,000.00 1.26% $961,113.00 This is a cost change to Contingency for RFI 113,dated' 09/21/2022,to add window shades at the exterior windows in room 235 and 262 that were not previously calling for shades. Reference sketch included in RFI response, 1111.00 12/08/22 (2,093,51) -0.22% $959,019.50 This is a credit change to Contingency for RFI 124,dated € 10/06/2022 to document the variance between ID-202 and A-131 on the mirror manufacturer and the decision to go with the Bobrick B-165 series mirrors due to the cost savings to the Owner over the Renwil,vered mirrors. Id 12/08/22 16,455.00 € 1.72% $975,474.50 This is a credit change to the Contingency per RFI 151, ated 12/08/2022,for the Owner request to change all countertops in Food Prep room 260 from Quartz to Stainless Steel. 12/16/22 5,330.00 0.56% $980,$04.50 This is a cost change to the Contingency to fund the FKEC fee worksheet for the electrical primary service. 01/10/23 (10,01432) 1.05% $970,790.18 This is a cost change to the Contingency to fund the City of Marathon Utilities Force Main worksheet fees.; 11,1414 01/10/23 (27,663,63) € -2.89%€ $943,126.55 OWNER CONTROLLED CONTINGENCY LEDGER This is a credit change to the Contingency for changes from submittal 084113-1,dated 12/01/2022,to change the 1203 window from an insulgard ballistic window to a standard YKK interior storefront window,and to change door 218 from a double door to a single door with a sidelite due to a conflict between the corridor width and the required width for an insulgard double door. 01/23/23 14,607.00 1 1.53% $957,733.55 WIN HI This is a cost change to the Contingency for ASI 01,dated 11/28/2022,for; -The changes to the primary electrical routing and equipment for the building's power per FKEC requirements,and -The addition of the quick-connect equipment to add the s ability to connect a portable load bank.' 02/14/23 (65,712,00) -6.88% $892,021.55 This is a cost change to the Contingency for RFI 154,dated 02/02/2023,to change doors 202&203 to Ambico ballistic hollow metal (HM)frames since the specified Insulgard HP500 ballistic door system required the doors to be outswing,which conflicted with the hallways. Ambico doors can accomodate an inswing to match the floor plan intent. 02/14/23 (870 00) -0.09%1 $891,151.55 This is a cost change to the Contingency for RFI 115,dated 12/05/22,to expand the chase in room219C and add chases in rooms 254& 251 for the vertical storm piping drops from the roof drains down to underneath the 1st floor slab. Nil MAN 02/14/23 (1,282,00) € -0.13% $889,869.55 This is a cost change to the Contingency for RFI 111,dated 10/03/22,for updates to A-132&A-133 clarifying quantity and locations of bathroom accessories. 02/14/23 (1,503,00) -0.16% $888,366.55Hill HIM This is a cost change to the Contingency for RFI 164,dated 02/14/2023,to increase the depth of the dumpster enclosure per revised sheets A-001 and'A-030 to meet the dumpster size and clearance requirements. Durnpster, enclosure CMU walls that have already been constructed will be removed,foundation will be extended to support the increased depth,and the CMU walls will be re- constructed. (10,495,00)CC( -1.10% $877,871.55 This is a credit change to the Contingency for RFI 173, dated 01/19/2023,to eliminate the Masterseal 581 waterproofing noted in the details for the dumpster enclosure.The dumpster enclosure walls will have a standard stucco finish. 02/14/23 1,581.00 € 0.17% $879,452.55 OWNER CONTROLLED OWNER CONTROLLED CONTINGENCY LEDGER This is a cost change to the Contingency for RFI 194 Stairwell doors hardware and fire rating changes to meet fire and FEMA 361,dated 03/20/2023,to change the door hardware specified for doors S102B and 5103 per manufacturer requirements in order for the doors to meet both a FEMA 361 rating and a 2hr fire rating. Separately,this RFI also updated all other stairwells doors from 1hr to 2hr and all glazing in these stairwell doors from 45min to 90min rating.There is no cost associated with these latter upgrades. 04/18/23 (5,875,00) -0.61% $819,533.55: This is a cost change to the Contingency related to Submittal 280537-1.2 to change the bi-directional antenna from a Yagi antenna(model#B©A-YDA763869-14-1)to a Westell panel antenna (model#CS03-777-999).This change was recommended by the BDA vendor,and reviewed and approved by Monroe County because the panel antenna is tested and rated for a lhigher wind MPH than the yagi antenna. 04/18/23 (1,582,00) 1 -0.17% $817,951.55 This is a cost change to the Contingency related to RFI 188, dated 03/06/2023,to demo part of the retaining wall just northwest of GL 9 to provide more turning radius availability for when trucks or equipment drive up the access ramp and need to turn left IPA 05/09/23 ( ,841.00) -0.40% $814,110.55 This is a cost change to the Contingency related to RFI'199, dated 05/09/2023,to extend multiple P1 and P9 walls to the underside of the roof deck(framing,iso,and drywall extended)that were originally called to terminate at the ceiling.This change enhances sound transfer reduction between corridors, building areas,and offices. 05/09/23 (80,114 CC( -8.38% $733,996.55 This is a cost change to the Contingency related to RFI 198, dated 04/11/2023,to add beacon lights on the top of the building per request from the Monroe County Building Department.This includes eight(8)FAA-approved beacon lights positioned at the building corners and along the roof perimeter. IPA 05/09/23 (18,634,00) -1.95% $715,362.55 OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED