Resolution 052-2024 RESOLUTIONNO. 052 -2024
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA,UPDATING THE PERSONNEL POLICIES AND PROCEDURES MANUAL:
SECTION 1.07 RESTRICTIONS OF EMPLOYMENT OF RELATIVES, SECTION 2.15 (F)
EQUAL OPPORTUNITY POLICY, SECTION 2.16 (B) EMPLOYEE RECOGNITION, SECTION
9.03 (T) STANDARDS OF EMPLOYMENT,AND SECTION 13.03 PROCEDURES.
WHEREAS, Personnel Policies and Procedures Manual Section 1.07 Restriction of
Employment of Relatives references former Florida Statute 116.111 which has since
been amended to Florida Statute 112.3135; and
WHEREAS, County policy currently does not provide contact information under
Section 2.15 Equal Opportunity Policy that is designated to receive complaints
when the Equal Opportunity Policy has been violated; and;
WHEREAS, this Resolution will approve the addition of the Human Resources office email
under Section 2.15 to be the designated form of contact for violations/complaints in regards
to the Equal Opportunity Policy; and
WHEREAS, County policy currently does not have a directive under Section 2.16 Employee
Recognition for employees whose years of service exceeds Thirty (30)years; and
WHEREAS,this Resolution will approve the addition to provide direction on award and
recognition to those employees whose years of service exceeds Thirty (30) years of
service; and
WHEREAS, Personnel Policies and Procedures Manual under Section 9.03 (F) Smoking
references former Florida Statute 386.203 (10) which has since been amended to Florida
Statute 386.203 (11); and
WHEREAS, This Resolution will approve the addition of smokeless tobacco products to
Section 9.03 (f); and;
WHEREAS, This Resolution will approve the revision of Section 13.03 Procedures of the
Employee Performance Evaluation system to be reviewed and finalized by the Department
Head; and;
WHEREAS,this Resolution will approve the requested changes to the Personnel Policies and
Procedures Manual that have been voted and approved by the Personnel Policies and
Procedures Committee on January 24, 2024.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, THAT:
[Additions are shown with underline; deletions are shown with strikethrough.]
1. Section 1.07 of the Personnel Policies and Procedures Manual shall be amended as shown
below:
Restrictions on employment of relatives shall be in accordance with Florida Statute 112.3135 (2)
(a) as amended, which currently reads, "A public official may not appoint, employ,promote, or
advance, or advocate for appointment, employment,promotion, or advancement, in or to a
position in the agency in which he is serving or over which he exercises jurisdiction or control,
any individual who is a relative of the public official." The definition of relative will be in
accordance with Florida Statute 112.3135(1) (d) and will include Domestic Partner. Nothing set
forth herein shall prohibit the employment of more than one (1) member of the same family. The
Human Resources Office will be responsible to investigate any alleged incident of nepotism.
Upon investigation if it is found that a potential conflict or that a relationship exists that could be
interpreted as such, action may be taken so that the situation no longer exists. When needed, the
County's legal advisor will furnish current information to the Human Resources office on Florida
Statute 116.111 112.3135.
Where a State or Local statute regarding nepotism exists which is more restrictive than this
policy, the eligible applicant should follow the State and Local statute in lieu of this policy.
Definition: Domestic Partner2 - "Domestic Partners" are two adults who have chosen to share
one another's lives in a committed family relationship of mutual caring. Two individuals are
considered to be Domestic Partners if: (1)they consider themselves to be members of each
other's immediate family; (2)they agree to be jointly responsible for each other's basic living
expenses: (3)neither of them is married or a member of another Domestic Partnership; (4)they
are not blood related in a way that would prevent them from being married to each other under
the laws of Florida; (5) each is at least of the legal age and competency required by Florida Law
to enter into a marriage or other binding contract; (6)they each sign of Declaration of Domestic
Partnership as provided in for Section 14.03 (7)they reside at the same residence.
2. Section 2.15 (F) of the Personnel Policies and Procedures Manual shall be amended as
shown below:
F. If one believes that the County has violated the equal opportunity policy, as stated in this
section, he/she should contact the designated EEO Coordinator
at humanresources(&,,monroecounty-fl.gov. The EEO Coordinator shall investigate the complaint
and respond to the complaint.
3. Section 2.16 (B) of the Personnel Policies and Procedures Manual shall be amended as
shown below:
Monroe County has established a program to recognize County employees who have been in the County
Service for Five, Ten, Fifteen, Twenty, Twenty-five, Thirty years; and beyond as indicated. Grant and
part-time employees will be eligible for the years-of-service program.
4 the e e ersaFy date „ ther-e^f*^r as s feasible, The month prior to the
employee's anniversary date, the Human Resources office will send Department Heads a list of
employees that are eligible for a years of service award*'��r along with a template letter for
recognizing the employee . Each Department Head will be responsible
for completing and providing a letter of recognition to the employee along with providing a copy to
Human Resources to be placed in the employee's personnel file, noting toe years of so.. nee and toe
Payment of the award will be distributed as outlined below and will be
included in the employee's paycheck. ^ let4e-to toe Dayre" Dee ftme t will be eempleted by toe
14tifn ,, yes gees to be p aeed in the emplayoo's ro e . The Human Resources office will
coordinate the award payment with the Payroll office. It is the Department's responsibility to discuss the
presentation opportunity with the employee and together come to a decision as to whether the employee
would like to be recognized at the BOCC meeting. If the employee chooses to be recognized at the
BOCC meeting, the Department must coordinate with the Human Resources office regarding the
appropriate award as outlined below, and with the County Administrator's office to ensure that said
recognition is placed on the meeting agenda. Whenever possible, this presentation will take place at the
BOCC meeting in the employee's location. The following will be provided in a lump sum payment to
the employee:
a. For 5 years of service, a decorative pin and a $100.00 award;
b. For 10 years of service, a decorative pin and a$200.00 award and recognition at the BOCC Meeting;
c. For 15 years of service, a decorative pin and a $350.00 award and recognition at the BOCC Meeting;
d. For 20 years of service, a decorative pin and a$500.00 award and recognition at the BOCC Meeting;
e. For 25 years of service, a decorative pin and a $1000.00 award and recognition at the BOCC Meeting;
f. For 30 years of service, a decorative pin, an engraved Lucite desk clock and a$1,500.00 award and
recognition at the BOCC Meeting;
g. Any employee whose years of service exceeds 30 ,years will receive a $1,500.00 award and
recognition at the BOCC meeting _every 5th year thereafter.
4. Section 9.03 (T) of the Personnel Policies and Procedures Manual shall be amended as
shown below:
T. Smoking— Smoking of tobacco products (as defined in Florida Statute 386.203 (4-911)), the
use of smokeless tobacco products,and the use of electronic,simulated smoking materials(such
as electronic cigarettes,pipes or cigars) is prohibited in all Monroe County owned or occupied
public facilities (buildings), vehicles, elevators, meeting rooms, hallways, corridors, lobbies,
water fountain areas, stairwells and entryways.
5. Section 13.03 of the Personnel Policies and Procedures Manual shall be amended as
shown below:
A. Each employee shall have his performance evaluated on a periodic basis as outlined in the
Performance Appraisal Handbook.
1. All performance evaluations shall be made by the employee's immediate Supervisor(with input from
anyone deemed appropriate by the Supervisor) and reviewed by the Department Head. a higher- levc
2. Department Head may authorize an evaluation at any time he or she deems appropriate.
3. The original, completed evaluation form, as well as any written material from the Supervisor,the
Department Head, or the employee, shall be placed in the employee's official Personnel File.
B. If an employee receives a below satisfactory rating in any category,the immediate Supervisor shall
work with the employee in an effort to assist him/her in improving job performance. Such employees, if
retained by the department, shall have their performance re-evaluated in the category(s)which do not
meet performance standards.
6. These changes shall become effective February 21, 2024.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting held on the 21'of February
2024.
Mayor Holly Merrill Raschein Yes
Mayor Pro Tem James K. Scholl Yes
Commissioner Craig Cates Yes
Commissioner Michelle Lincoln Yes
Commissioner David Rice Yes
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA ,
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L'c ti LAL)r • .^ t BY. I' I
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0'.1'"tk $ tiz' �� MAYOR HOLLY MER
RILL RASCHEIN
'A- rTE M'.`. hST VIN MADOK, CLERK Approved as to form and legal
sufficiency:
Monroe County Attorney's Office:
0 2- 2024 . f', , -11
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AS DEPUTY CLERK � � ma cz)
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