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03/01/2024 to 09/30/2029 Monroe County Purchasing Policy and Procedures ATTACHMENT D.5 COUNTY ADMINISTRATOR CONTRACT SUMMARY FORM FOR CONTRACTS $100,000.00 and Under Contract with- Canon Firlancial Sery contract g 44000000-NASPO-19AC : 14ti, Effective Date: 3-01-2024 Expiration Date: 9-30-2029 Contract Purpose/Description: Canton image Runner Advance I)X C3935i 60 month state con tract44000000-NAS PO-(9-ACS-140595 options included in pricing listed in the attached CFS state Contract Equipment/wurksheet zero main[,under NASPO-19-P Cs rates of$0,0090 per 111 W/S0.0620per color page includes free delivery,setup,onsite training,toner replenish,supplies,parts,labor two hr response to service priorities monthly$183.48 Contract is Original Agreement Contract Amendment/Extension Renewal Contract Manager: Alan Maceachern, 8792 Information 'tech /5- CONTRACT COSTS Total Dollar Value of Contract: $ Current Year Portion: $ 1 3.48 '12 11;08 � (must be$100,000.00 or less) ! (If multiyear agreement then =52201-76 equipment requires BOCC approval,unless the Meter usage ;os�fl cuwuk $600.00 Budgeted? Yes❑ No ❑ Grant: $ County Match: $ Fund/Cost Center/Spend Category: 0'50 2 sc 006,50 rental& messes, /sc 00147 copier meter ' ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (e.g. maintenance,utilities,janitorial,salaries,etc.) Insurance Required: YES LINO ❑ CONTRACT REVIEW Reviewer Date In Department Head Signature: Alan MacEachern Dataal2024.2.25 7anM-05'DDern Dal a:2o2a.ozse n:ar.os-osoo• County Attorney Signature: Christine Limbert-Barrows 7� Jaclyn Flatt Digitally signed by Jaclyn Flalt Risk Management Signature: Date:2024_02 27 09 29 55-05'00' Lisa Abreu Digitally signed by Lisa Abreu Purchasing Signature: Date:2024.02 27 1323:46-05'00' OT/{�1) } John Quinn Digitally signed by John oulnn jv1 Signature: Date:2024.022714:00:48-05'00• Comments: Revised BOCC 4/19/2023 Page 84 of 105 P of the keys, inc Proposal for MC Code Compliance under State Contract# 44000000-NASPO-19-ACS 140595 Canon imageRUNNER ADVANCE DX C3935i Ships standard with 200-sheet Single Pass Duplexing Automatic Document Feeder, Envelope Feeder Attachment, 100-sheet stack bypass, 2 x 550-sheet Paper Cassettes, UFRII/PCL/PS Printing, Direct PDF/ XPS Printing, Color Universal Send with PDF High Compression, Encrypted PDF, Digital Signature PDF (Device and User Signature), Trace and Smooth PDF, Searchable PDF/XPS, OOXML(Scan to PPT and Word), Universal Login Manager(Requires Download),uniFLOW Online Express, Access Management System, SSD Data Initialize, Data Encryption (FIPS-140-2), IP Sec, Encrypted Secure Print, Secure Watermark, Web Browser, 3.5GB RAM, 256GB SSD, Color Image Reader, Ethernet 1000Base-T/100Base- TX/10Base-T,USB 2.0/3.0 Connectivity, Wifi Connectivity, Remote Operator's Software Kit, Color Network ScanGear and Drum Units. For proximity card use, DX platform devices come standard with iC Card Reader Box. Any configuration requiring a Proximity Card Reader is an additional purchase. Location of Unit: 102050 Overseas Hwy Code Compliance office Key Largo, FL. 33037 Pricing: 60 month state contract 44000000-NASPO-19-ACS 140595 at$183.48 per month. Options included in pricing: as listed in the attached CFS State Contract Equipment and Services Worksheet Service and Supply Agreement: Zero base maintenance program billed under state contract# 44000000-NASPO-19-ACS 140595 at rates of$0.0090 per B&W page and$0.0620 per color page. ➢ Includes delivery,setup,and connectivity ➢ Onsite customer training ➢ Toner replenishment ➢ Meter service provided through Canon Financial Services ➢ All local supplies,parts,and labor excluding paper and staples ➢ Average 2 hour response time to service priorities Please feel free to contact me with any questions at 305-783-8002 Thanks John Ribble Confidential—not to be shared or copied without the prior written consent of Sands of the Keys,Inc PAGE 1 OF 1 IIIII� 2. Vi 3 � I IIIII Iml V� III IIIIIIIIIIII mu I I IIIII IIIII 11 xerox'" Presented to MC Code Compliance Key Largo By Bert Budde On 2/9/2024 State or Local Government Negotiated Contract:072778900 aiw 1.C8135H(XEROX C8135H) Convenience Stapler Lease Term: 60 months Xerox WC7535P SIN XKK027135 2/8/2024 Br Finisher-2/3 Hp Purchase Option: FMV Trade-In as of Payment 96 1 Line Fax Customer Ed Analyst Services Igtp �°Po 4�1'� i��fr4��Ivyiw�l,Q�ppII 11.No C8135H $169.26 1:Black and 1 7,225 Included Consumable Supplies Included for all prints White 7,226+ $0.0063 Pricing Fixed for Term Impressions 2:Color All Prints $0.0450 Impressions Total $169.26 Minimum Payments(Excluding Applicable Taxes) by Kevin Kevin Wilson Dae:2l02 02.22914:3914 7-0I5'00' iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillilillillillillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliilililI All information in this proposal is considered confidential and is for the sole use of MC Code Compliance Key Largo. If you would like to acquire the solution described in this proposal,we would be happy to offer a Xerox order agreement. Pricing is subject to credit approval and is valid until 3/10/2024. For any questions,please contact me at(305)296-6201 WS AT8271 02/9/202411:14:52 Confidential-Copyright©2008 XEROX CORPORATION.All rights reserved. Page 1 of 1