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Release of Contingency Funds #102 BOARD OF COUNTY COMMISSIONERS County of Monroe . Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tem James K. Scholl,District 3 h Craig Cates,District 1 Michelle Lincoln,District 2 David Rice,District 4 Memorandum DATE: 02/21/2024 TO: BOCC Digitally signed by Kevin �. V_, c._._ G.Wilson,P.E. FROM: Kevin G. Wilson P.E. Date:2o2a.o2.22 08:11:21-05'00' SUBJECT: Release of Contingency Funds Included with this memo is the proposed Release of Contingency Funds 4102 for the Fl Keys Marathon Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but releases contingency funds already included in the Guaranteed Maximum Price for work that was either not foreseen or for which a price could not be determined at the time of contract execution. The amount requested is $4,853.00. The attached Release of Owner Contingency Request provides the details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any questions. If there are none with the normal 24-hour window, I will approve the request. County of Monroe BOARD OF COUNTY CONIXIISSIONERS Mayor Holly lvlerrttl Raschein, District 5 The Florida Keys 1�� ~cr"Pro T =Jame K. droll, t trlct Craig Cates,District I ti Michelle Linc h%,Di%tact 2 Dwvid Rice,District 4 MEMORANDUM DATE: 2/16/2024 TO: County Administrator FROM: Cary Vick SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON- AERONAUTICAL USE BUILDING (EOC) Action Requested: Approval for RELEASE of contingency funds in the amount of $ 4,853.00 as outlined below. Basis for Recommended Action: 1. The requested release does not increase the total cost of the project as approved by the BOCC, and it will have no impact to contract time. 2. The scope for which the release is requested is within the intended project scope. 3. The release is not based upon an error or omission by the designer or the general contractor. Background: This is a cost change to the Contingency related to RFI 309, dated 02/08/2024, to furnish and install (3) PIR devices for doors 240, 243, and 253B in order to provide request-to-exit (RQE/REX) monitoring at these doors, since the door hardware for these doors does not include integral RQE/REX modules. Approved by Marshall Quarles 02/16/2024 3:24:32 PM 02-109-2024 Ajax Building Company Architects Design Group Q Y1 Y1 Digitally signed by Kevin Wilson [APPROVED Kevin Wilson Date:2024.03.0513:02:41 fey Cary t�*at 9:22 ari't, Feb 21, 2024 -05,00, On behalf of the Kevin Wilson,Assistant County Administrator Director of Project Management Project: FL Keys Marathon Airport Non-Aeronautical Use Building (EOS) (202011) Subcontractor: PEDRO FALCON ELECTRICAL CONTRACTORS, INC. Change(RFI#,ASI#,etc): COR 055-3 PIR's(Door numbers 25,31&32) Date: 1/25/2024 Request for Additional Time t,day.IIMonday II riiday 7AIIM 3.3011PIM LABOR Quantity Units Description LtLnit Cost of labor 8 Hour Forman $ 45.00 $ 360.00 Hour Electrician $ 35.00 $ - Hour Electrician Helper $ 25.00 $ Labor Subtotal $ 360.00 Labor Burden Percentage 38% 1 $ 136.80 LaborTotall I $ 496.80 MATERIAL(SUPPLIER BACK-UP REQUIRED) Quantity Units Description unit Cost of Material Material subtotal $ Material Sales Taxi7.50% 1 $ Material Total- Q_uantity Units Description 2unit Cost of E/S/U 1 L.E. Low Voltage Subcontractor.APS $3,915.00 $ 3,915.00 L.E. $ LaborTota1 $ 496.80 Material total $ Subtotal $ 4,411.80 Allowable OH&P 10% $ 441.18 GRAND TOTAL(no pennies) $ 4,853 O O O O O O O O O O o m —1 �o r-I Ln m m r- m v} v} � M Llf N O O O i O O O p oo oo Sri C � � � O � � J OC a M S o Nf ~ U m '> 00 u i O o bio CL N J � z O i O ra a N i QL V) O �� U U � , C.� � a V) O N � E N W cup Fu O 0 a a� 4� � a � i o u U wf ��IIV u U w " = o N a V AjaxAjax Building Company,LLC Project:202011 Monroe County FL Keys Marathon 109 Commerce Blvd Airport NAUB EOC Oldsmar, Florida 34677 7280 Overseas Highway P:+18137923900 Marathon, Florida 33050 RFI #Con-309: Door's 253B, 244 and 243 PIR Devices Status Closed on 02/12/24 To Mickey Pruitt(Architects Design Group) From Jeffrey Whipple(Ajax Building Company) Devon Ayers(K2M Design) 424 SW 7th Terrace Gainesville, Florida 32601 Date Initiated Feb 5,2024 Due Date Feb 10,2024 Location Project Stage Course of Construction Cost Impact TBD Schedule Impact TBD Spec Section Cost Code Drawing Number Reference Linked Drawings Received From Ihor Rymaruk(Pedro Falcon Electrical Contractors, Inc.) Copies To Giselle Albisu(TLC Engineering Solutions(Jax)),Victor Carrasco(TLC Engineering Solutions(Jax)), Donald Harcrow(Ajax Building Company), Cary Knight(Monroe County),Travis Mauldin(Ajax Building Company),Juan Perez(TLC Engineering Solutions(Jax)), Marshall Quarles(Ajax Building Company), Banistka Rodriguez(Architects Design Group),Jordan Salinger (Monroe County), Denise Saltzman(TLC Engineering Solutions(Jax)),Steven Sanders(Monroe County), Daniel Taylor (Architects Design Group), Cary Vick(Monroe County) Activity/ .Q... 24 Question Question from Jeffrey Whipple Ajax Building Company/onday,Feb 5, 2024 at 02:05 PM EST In order to provide request to exit monitoring,doors 253B,244 and 243 will need to have a FIR device installed in the ceiling or on the wall above the door on the secure side similar to the doors in RFI-295. Please review the attached RFI 309-Sketch and confirm if the same ceiling mounted Bosch DS150i Request to Exit devices are acceptable for doors 253B,244 and 243. Attachments RFI 309-Sketch.pdf Official Response Response from Devon Ayers K2M Design on Thursday, Feb 8, 2024 at 08:53 AM EST See attached. Attachments 120825-M O N RO E_CO U NTY_E OC-Con-309-Doo r_s_253B,_244_a nd_243_P I R_Devices-2024-02-07.pdf Ajax Building Company, LLC Pagel of 1 Printed On: Feb 12,2024 04:10 PM EST Kill u pT111A pnfm E f,U G IG I{f E IE 1 u; d I. U F @' 5 RFI Response Con-309 RFI# Con-309 Reviewer: Juan Perez Project: 120825 - MONROE COUNTY EOC Received: 02/05/2024 Name: Door's 25313, 244 and 243 PIR Devices Returned: 02/07/2024 Please Note: The following RFI response is not intended to authorize any deviation or modification to the design documents except as specifically clarified below for this specific application and circumstance. Furthermore, this response is not intended to authorize any increase in construction cost, schedule or time extension, or construction in conflict with any applicable codes or specified design standards. It is the responsibility of the Contractor to notify the design team immediately of any perceived scope, schedule, or cost impacts or adjustments. pp Attachments 120825 RF1 Con- Door's 253B, 244 and 243 PIR Devices.pdf Z [�Z) I Questions Attached is RFI Con-309 Door's 253B, 244 and 243 PIR Devices for your review. Comments This is acceptable. Please proceed as recommended. Page 1 of 1 wnrsao 12 u } Z J N o z 1,0 Y F d W zo w w x-� oo _ `'� SOU o Cw9¢Ow H H _ = O10 - s wwmzU s U= - a` ZE a-D A d w - 7 W LL wOaOa a a LLJ o _ W - 00 - - - - W i>of I r z w "USE a H - U o - C o k F P oE CVola ea - W U, z c7 to'X J U > - Q ®� ce N d z w XW `� c o�LL I I a I a - m FFI a a �wC e ��j U mC 7. aF m� �))j w �0 N m _ .. pppppp z ono°� - C�� I>I I I � C m �m � � Intrusion Alarm Systems - DS150i Series Request-to-exit Detectors ® l� DS150i Series Request-to-exit Detectors p ..� @@Nis The DS150i Series consists of the DS150i Detector iuVu��u�uulu@�1uu71,1�A dll�dll�u (Light gray) and the DS151 i Detector (black). They are specifically designed for Request-to-exit (REX) 4.Oft-5 m 0.m 4.5 0 m applications. The DS150i and DS151i detect motion in their coverage area and signal.an access control. system or door control.device. VIVIVIu�lll�uuuu]uulll"u'I�uVm �]iiiui���I III III VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI VI 15 fL49 L 4.5 m Test Features 15 ft 0 ft 15 ft Extyepr(�naLLyp visibLeN activation LED. �pII��IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII VIVIVIu�Iliu�i�uil��ku4Nu�rc�n�n��nuu��lli[� u�]u�dllluik�llu�u[�u��N �u]u�IVIIIVIIVIIIVIIIVI�VIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVIVI 15 ft 4.5 m O m 4.5 m +14° 4.5 m Region Regulatory compliance/quality marks IM Am Europe CE IM 00 oa o a CE EMC,LVD,RoHS[DS150i DS151i] 0 ft 1 0 m Russia GOST TC N RU p,-NL.MH09.B.00334 EAC 15 ft 0 ft 15 ft 3m 0m 3m Australia RCM [DS150i] 5 ft ME 1.5 m USA UL ALVY:Access Control Systems Units MgRgFRU -14° (UL294)[DS150i,DS151i] Oft 0m loft Oft loft Front View and Top Views Intrusion Alarm Systems - DS150i Series Request-to-exit Detectors 2 1 2 IIIIIIII ((,�/ A front view of the DS150i and DS151i coverage,as Environmental well as top views of the coverage pattern on the floor. The typical coverage measurements are Operating Temper- -29°Cto+49°C(-20°Fto+120°F) 2.4 m x 3 m (8 ft x 10 ft). ature: 0 m 1.5 m Om 4.5 m Radio Frequency No alarm or setup on critical frequencies in the range Oft -14° +14° Om Interference(RFI) from 26 MHz to 1000 MHz at 50 V/m. Immunity: V V VIIluiiuulVlllu�u�ll�llu�ull��u I �IVIIIQii��ou��uQlu�uliiVlpoluu��luilum��u��uIIIVIIIVIIVIIIV�IVIIIVIIIVI�VI�VI�VI�VI�VI�VIIIVI�VIV V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V DS1501 Request-to-exit sensor For use in Request-to-EXit (REX) applications. Provides 15 ft I°"^. 4.5 m PI R, 2.4 m x 3 m (8 ft x 10 ft) coverage. 0 ft 5 ft 0 ft 15 ft Order number DS1501 I F.01U.364.858 F.01U.405.129 Side View DS1511 Request-to-exit sensor, black A side view of the DS150i and DS151i coverage Black enclosure. For use in Request-to-EXit (REX) pattern. applications. Provides PIR, 2.4 m x 3 m (8 ft x 10 ft) coverage. Q°°IJNNNpkC9 '" UNN1'tilluld" Order number DS1511 4.998.800.237 F.01U.364.867 dlll liuii uiQuu'iiu iu luiu Iluul uu ium Vu�i Vuui lu)° F.01 U.405.130 �mu���ky�����pq��u �� NIM�d y n U�rn^IInIpIIIIVVIIIIP�IUQUUIIIIII IIII Accessories �uiVluuiuuifluiuiQuillu uuiluuuuu�iuiuuulllu��u��uui�iuiu��uu�i�numuu��iuu��� TP160 Trim plate for DS 150 and DS 160 Electrical A light gray trim plate used when mounting the detector over a standard single-gang box. Current Draw: 26mAat12VDC Order numberTP160 14.998.800.318 TP161 Trim plate for DS151 and DS161, black Voltage: 12 VAC or VDC;24 VAC or VDC A black trim plate used when mounting the sensor over a standard single-gang box. Mechanical Order number TP161 4.998.130.552 Alarm Output: Two Form C relay contacts Indicators: One activation LED Relay Latch Time: Adjustable to 60 sec Enclosure Dimen- 3.8 cm x 15.9 cm x 3.8 cm(1.5 in.x 6.25 in.x 1.5 in.) sions: Enclosure Mater- High impact ABS plastic enclosure ial: Power Loss De- Programmable fail-safe or fail-secure modes. fault Mode: Timer Mode: Programmable reset(accumulative)or non-reset (counting)mode. Mounting Loca- Surface mount on wall or ceiling tion: Represented by: Europe,Middle East,Africa: Germany: North America: Asia-Pacific: Bosch Security Systems B.V. Bosch Sicherheitssysteme GmbH Bosch Security Systems,LLC Robert Bosch(SEA)Pte Ltd,Security Systems P.O.Box 80002 Robert-Basch-Ring 5 130 Perinton Parkway 11 Bis ban Street 21 5600 JB Eindhoven,The Netherlands 85630 Grasbrunn Fairport,New York,14450,USA Singapore 573943 Phone:+31 40 2577 284 Tel.:+49(0)89 6290 0 Phone:+1 800 289 0096 Phone:+65 6571 2808 www.beschsecurity.cam/xc/en/contact/ Fax:+49(0)89 6290 1020 Fax:+1 585 223 9180 Fax:+65 6571 2699 www.boschsecurity.com de.securitysystems@bosch.com onlinehelp@us.bosch.com www.boschsecurity.com/xc/en/contact/ www.boschsecurity.com www.boschsecurity.com www.boschsecurity.com Data subject to change without notice 1202311161543 1 V1 9 I November 16,2023 ©Bosch Security Systems 2023 av s N N O O O O N N N N N N N N N N N y N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N > O N 1 1 1 1 N N N N N N N N N N N y N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N p• m N N N N N N O N N N N N W 1V 1V n m m m m m N N m N N N N m m N N N N N M M M M O. 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L 3 0 0 0 0 ° ° v o `0 17 v v v� v p' o V N 3 p em o v o - v vv yv 'c m .-� v v c v m o V ° v v as as v o: o o o o o v v v v t v m c v p *' as o- - v 3 t f0 p v Q o:l l7 0: w m OI ¢ O •-� a o: o: o: o: o:l c Q w w N o a N m N w o N M o N N m m N N N N N ei E N N N ei N N N N N N N y N N N � N N N N N N N 0 = V1 C N N N N N N N N = N C M E N M N N M M V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V N N ei N N ei N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N M N M M M M N M M N M M M N M N M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a - - - - � } ! ! | ! ! ! ƒ � ! ) ) ) \ ) j )SEEgs { { { / � 3 to [ - 00 0 0 70on 07 7 m § - i- }- - - k - k \ k k \ § § � § § ; { § § - f E mu E '- ) / \ £ d _ � l2w § £ § ) | ] ! 2 uE \ ) E � } § ) k § 7 § § \k k ] q3 » ! orN N ) Nr= § § ) ) 0 o c c v o o m u u v ° � c s 0 0 Z Z Z a n M N N M M M O N N N N C 1 t0 CLtxo 1 1 1 o v uo a MMNo c� o Y 0 0 0 N t N CO N M V 1 1 N \ Y CL N V M O 111� i s V V1A rl of of F C p G/ pN pN N pN N i/! G C O N •@iy �p 0 0 � 0 M a m p� m i $ n i m O m 0 m Q N N-N N W R i *' a w 0 um o n 00 0 0 0 � � r+i �riv v ppc�' pppp o a m ��p � M o a O M 0 0 M to N N O C N N d. 0 EA s v p H H H H M H H H H » 2 O O a V y w Oq r C 2 a � c V V 2 3 m V 2 3 0 a c v � v a � � o Oq u V � C O C 00 C y O N>M ry Ol L N_ � N O � � C = C Oq C y Vf .a M ` S y E X u N U. aim co M v o as cc cc Z cc cc cc en co co m m m O Q 00 00 as ti w m w 2 N ei ei O Q V V V V a a a a OWNER CONTROLLED CONTINGENCY LEDGER FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOC) Initial Contingency Amount: $955,613.00 Total Debits Total Credits Total Adjustments to Date: ( � 96,732 15) $398,944.83 ( 995,676 98) $ - Current Contingency Balance: $358,880.85 *EO designates PCA as an Error or Omission on Designer ur, s ut f Initial Budget 0.00 € 0.00% € $955,613.00 This is a cost change to the Project Contingency to add a GPR survey of the site prior to underground utilities installation beginning in order to locate potential unknown utilities that are not shown on the contract documents. Contract time is not impacted. 10/05/22 (I , rDCDG�) € -0.68% $949,113.00 This is a credit change to Contingency for all work related to RFI 121,dated 10/12/2022,to document the email correspondence with Cardno that the injection well casing is only required to be 60'deep, not 120'deep per C-008. The total depth drilled will remain 120' but the casing is only required for 60'.Also,the material of the casing is acceptable to change to Schedule 80 PVC in lieu of DIP (ductile iron pipe). 12/08/22 12,000.00 1.26% $961,113.00 This is a cost change to Contingency for RFI 113,dated' 09/21/2022,to add window shades at the exterior windows in room 235 and 262 that were not previously calling for shades. Reference sketch included in RFI response, 1111.00 12/08/22 (2,093,50) -0.22% $959,019.50 This is a credit change to Contingency for RFI 124,dated € 10/06/2022 to document the variance between ID-202 and A-131 on the mirror manufacturer and the decision to go with the Bobrick B-165 series mirrors due to the cost savings to the Owner over the Renwil,vered mirrors. Id 12/08/22 16,455.00 € 1.72% $975,474.50 This is a credit change to the Contingency per RFI 151, ated 12/08/2022,for the Owner request to change all countertops in Food Prep room 260 from Quartz to Stainless Steel. 12/16/22 5,330.00 0.56% $980,$04.50 This is a cost change to the Contingency to fund the FKEC fee worksheet for the electrical primary service. 01/10/23 (10,01432) 1.05% $970,790.18 This is a cost change to the Contingency to fund the City of Marathon Utilities Force Main worksheet fees.; 11,1414 01/10/23 (27,663 63) € -2.89%€ $943,126.55 OWNER CONTROLLED CONTINGENCY LEDGER This is a credit change to the Contingency for changes from submittal 084113-1,dated 12/01/2022,to change the 1203 window from an insulgard ballistic window to a standard YKK interior storefront window,and to change door 218 from a double door to a single door with a sidelite due to a conflict between the corridor width and the required width for an insulgard double door. 01/23/23 14,607.00 1 1.53% $957,733.55 WIN HI This is a cost change to the Contingency for ASI 01,dated 11/28/2022,for; -The changes to the primary electrical routing and equipment for the building's power per FKEC requirements,and -The addition of the quick-connect equipment to add the s ability to connect a portable load bank.' 02/14/23 (65,712,00) -6.88% $892,021.55 This is a cost change to the Contingency for RFI 154,dated 02/02/2023,to change doors 202&203 to Ambico ballistic hollow metal (HM)frames since the specified Insulgard HP500 ballistic door system required the doors to be outswing,which conflicted with the hallways. Ambico doors can accomodate an inswing to match the floor plan intent. 02/14/23 (870 00) -0.09%1 $891,151.55 This is a cost change to the Contingency for RFI 115,dated 12/05/22,to expand the chase in room219C and add chases in rooms 254& 251 for the vertical storm piping drops from the roof drains down to underneath the 1st floor slab. Nil MAN 02/14/23 (1,282,00) € -0.13% $889,869.55 This is a cost change to the Contingency for RFI 111,dated 10/03/22,for updates to A-132&A-133 clarifying quantity and locations of bathroom accessories. 02/14/23 (1,503,00) -0.16% $888,366.55Hill HIM This is a cost change to the Contingency for RFI 164,dated 02/14/2023,to increase the depth of the dumpster enclosure per revised sheets A-001 and'A-030 to meet the dumpster size and clearance requirements. Durnpster, enclosure CMU walls that have already been constructed will be removed,foundation will be extended to support the increased depth,and the CMU walls will be re- constructed. (10,495,00)CC( -1.10% $877,871.55 This is a credit change to the Contingency for RFI 173, dated 01/19/2023,to eliminate the Masterseal 581 waterproofing noted in the details for the dumpster enclosure.The dumpster enclosure walls will have a standard stucco finish. 02/14/23 1,581.00 € 0.17% $879,452.55 OWNER CONTROLLED OWNER CONTROLLED CONTINGENCY LEDGER This is a cost change to the Contingency for RFI 194 Stairwell doors hardware and fire rating changes to meet fire and FEMA 361,dated 03/20/2023,to change the door hardware specified for doors S102B and 5103 per manufacturer requirements in order for the doors to meet both a FEMA 361 rating and a 2hr fire rating. Separately,this RFI also updated all other stairwells doors from 1hr to 2hr and all glazing in these stairwell doors from 45min to 90min rating.There is no cost associated with these latter upgrades. 04/18/23 (5,875,00) -0.61% $819,533.55: This is a cost change to the Contingency related to Submittal 280537-1.2 to change the bi-directional antenna from a Yagi antenna(model#B©A-YDA763869-14-1)to a Westell panel antenna (model#CS03-777-999).This change was recommended by the BDA vendor,and reviewed and approved by Monroe County because the panel antenna is tested and rated for a lhigher wind MPH than the yagi antenna. 04/18/23 (1,582,00) 1 -0.17% $817,951.55 This is a cost change to the Contingency related to RFI 188, dated 03/06/2023,to demo part of the retaining wall just northwest of GL 9 to provide more turning radius availability for when trucks or equipment drive up the access ramp and need to turn left IPA 05/09/23 ( ,841.00) -0.40% $814,110.55 This is a cost change to the Contingency related to RFI'199, dated 05/09/2023,to extend multiple P1 and P9 walls to the underside of the roof deck(framing,iso,and drywall extended)that were originally called to terminate at the ceiling.This change enhances sound transfer reduction between corridors, building areas,and offices. 05/09/23 (80,114 CC( -8.38% $733,996.55 This is a cost change to the Contingency related to RFI 198, dated 04/11/2023,to add beacon lights on the top of the building per request from the Monroe County Building Department.This includes eight(8)FAA-approved beacon lights positioned at the building corners and along the roof perimeter. IPA 05/09/23 (18,634,00) -1.95% $715,362.55 OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED