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Release of Contingency Funds #103 BOARD OF COUNTY COMMISSIONERS County of Monroe . Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tem James K. Scholl,District 3 h Craig Cates,District 1 Michelle Lincoln,District 2 David Rice,District 4 Memorandum DATE: 03/01/2024 TO: BOCC Digitally signed by Kevin FROM: Kevin G. Wilson P.E. .6D -°�<._.- F.E. � � Date:202024.03.01 10:36:48-05'00' SUBJECT: Release of Contingency Funds Included with this memo is the proposed Release of Contingency Funds 4103 for the Fl Keys Marathon Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but releases contingency funds already included in the Guaranteed Maximum Price for work that was either not foreseen or for which a price could not be determined at the time of contract execution. The amount requested is $5,497.00. The attached Release of Owner Contingency Request provides the details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any questions. If there are none with the normal 24-hour window, I will approve the request. Count Of Monroe ���th` BOA COUNTY O IISSIO r s YMayor Holly lvle ll Raschein, District 5 The Florida Keys 1�� ~cr =Jame K. Scholl, r trict Craig Cates,District I ti Michelle Luac h%,District 2 David Rice,District 4 MEMORANDUM DATE: 2/29/2024 TO: County Administrator FROM: Cary Vick SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON- AERONAUTICAL USE BUILDING (EOC) Action Requested: Approval for RELEASE of contingency funds in the amount of $ 5,497.00 as outlined below. Basis for Recommended Action: 1. The requested release does not increase the total cost of the project as approved by the BOCC, and it will have no impact to contract time. 2. The scope for which the release is requested is within the intended project scope. 3. The release is not based upon an error or omission by the designer or the general contractor. Background: This is a cost change to the Contingency related to RFI 303, dated 02/20/2024, to furnish and install four (4) heat detectors, one in front of the elevator(s) at each floor, for elevator controller protection per Elevator code requirements NFPA 72 section 21.4 because the elevator controllers are in the front wall at each landing. Approved by Mickey Pruitt Approved by Marshall Quarles 02/29/2024 8:29:30 AM 02/29/2024 3:54:37 PM Ajax Building Company Architects Design Group 1 Wilson Digitally signed by Kevin Wilson LIS --------- K@V111 V V I(JOI 1 1 Date:2024.03.04161701 �d"t7,MOB �, �b" -05'00' Cary Vick,Interim Project Management Director Kevin Wilson,Acting County Administrator Project: FL Keys Marathon Airport Non-Aeronautical Use Building (EOS) (202011) Subcontractor: PEDRO FALCON ELECTRICAL CONTRACTORS, INC. Change(RFI#,ASI#,etc): COR 066-4 ea.Heat Detectors per CODE elevator requirements Date: 1/26/2024 Request for Additional Time t,day.IIMonday II riiday 7AIIM 3.3011PIM LABOR Quantity Units Description LtLnit Cost of labor 4 Hour Forman $ 45.00 $ 180.00 12 Hour Electrician $ 35.00 $ 420.00 12 Hour Electrician Helper $ 25.00 $ 300.00 LaborSubtotal $ 900.00 Labor Burden Percentage 38% 1 $ 342.00 LaborTotall I $ 1,242.00 MATERIAL(SUPPLIER BACK-UP REQUIRED) Quantity Units Description unit Cost of Material 4 Each 2G J-Box $ 10.00 $ 40.00 4 Each Ceiling bracket $ 12.00 $ 48.00 4 Each Mud Rings $ 5.00 $ 20.00 30 Feet 3/4 Metal Flex Conduit $ 2.10 $ 63.00 8 Each 3/4 Flex Connectors $ 5.00 $ 40.00 1 Each Miscellaneous Material $ 100.00 $ 100.00 $ Material subtotal $ 311.00 Material Sales Taxi 7.50% 1 $ 23.33 Material Total- $ 334.33 W MEN: clilin lion O_uantity Units Description 2unit Cost of E/S/U 1 L.E. Fire Alarm Subcontractor.BAS $ 3,421.21 $ 3,421.21 L.E. $ LaborTota1 $ 1,242.00 Material total $ 334.33 Subtotal $ 4,997.54 Allowable OH&P 10% $ 499.75 GRAND TOTAL(no pennies) $ 5,497 BARNES Quotation 01 FLAGLER AVE STE 503 KEY WEST, FL 33040 4P 5300 OVERSEAS HWY STE 30 MARATHONFL, 33050 Quote Numbei rep FA cg0125 Pedro Falcon Electrical Contractors Quote Date accounting@pedrofalcon.com Jan 23, 2024 boballsbrook@bellsouth.net Page Big Pine Key, FL 33043-4516 1 Customer I D Good Thru Payment Terms Sales Rep pedrofOl 2/22/24 Net 15 Days Quantity Description Unit Price Extension Quote provided is for additional devices needed not shown and are required by other trades 4.00 Intelligent White 6" Base 43. 98 175.92 4.00 White Intelligent Heat Detector 185.25 741.00 1.00 Cable, Connectors and Hardware 180.00 180.00 1.00 Labor to install program and test 4 additional 1,800.00 1, 800.00 Heats required by elevator contractor due to sprinkle head placements 1.00 Labor to install additional Module for BDA not 250.00 250.00 shown on original drawing program and test 1.00 Mini Monitor Module 94. 90 94. 90 Subtota 3,241.82 Voice: 1-888-294-6753 Sales Ta 89•39 Fax: 1-305-292-4905 Freigh 90.00 State Certified EF20000482 Tota 3, 421.21 AjaxAjax Building Company,LLC Project:202011 Monroe County FL Keys Marathon 109 Commerce Blvd Airport NAUB EOC Oldsmar, Florida 34677 7280 Overseas Highway P:+18137923900 Marathon, Florida 33050 RFI #Con-303: Additional Fire Alarm Heat Detectors at each elevator Status Closed on 02/29/24 To Mickey Pruitt(Architects Design Group) From Jeffrey Whipple(Ajax Building Company) Devon Ayers(K2M Design) 424 SW 7th Terrace Gainesville, Florida 32601 Date Initiated Jan 31,2024 Due Date Feb 5,2024 Location Project Stage Course of Construction Cost Impact TBD Schedule Impact TBD Spec Section Cost Code Drawing Number E-301, E-302 Reference Linked Drawings Received From Ihor Rymaruk(Pedro Falcon Electrical Contractors, Inc.) Copies To Giselle Albisu(TLC Engineering Solutions(Jax)), Victor Carrasco(TLC Engineering Solutions(Jax)), Donald Harcrow(Ajax Building Company),Cary Knight(Monroe County),Travis Mauldin(Ajax Building Company),Juan Perez(TLC Engineering Solutions(Jax)), Marshall Quarles(Ajax Building Company), Banistka Rodriguez(Architects Design Group),Jordan Salinger(Monroe County), Denise Saltzman(TLC Engineering Solutions(Jax)), Steven Sanders(Monroe County), Daniel Taylor (Architects Design Group), Cary Vick(Monroe County) Activity Question Question from Jeffrey Whipple Ajax Building Company on Wednesday,Jan 31, 2024 at 04:48 PM EST Per the Fire Alarm and Elevator subcontractor,a heat detector is required outside of each elevator door opening at each floor to shunt the elevator in the case of sprinkler activation to prevent possible damage to the elevator controllers/equipment. Please confirm addition of 4 heat detectors total is acceptable.See attached RFI-303 Sketch for clarification and heat detector locations. Attachments RFI-303 Sketch.pdf Official Response Response from Devon Ayers K2M Design on Tuesday,Feb 20, 2024 at 09:59 AM EST See attached. Attachments 120825_Response_RFI Con-303 Additional Heat Detectors At Elevator(2).pdf Ajax Building Company, LLC Pagel of 1 Printed On: Feb 29,2024 07:55 AM EST Kill u pT111A pnfm E f,U G IG I{f E IE 1 u; d I. U F @' 5 RFI Response Con-303 RFI# Con-303 Reviewer: Victor Carrasco Project: 120825 - MONROE COUNTY EOC Received: 01/31/2024 Name: Additional Heat Detectors At Elevator Returned: 02/16/2024 Please Note: The following RFI response is not intended to authorize any deviation or modification to the design documents except as specifically clarified below for this specific application and circumstance. Furthermore, this response is not intended to authorize any increase in construction cost, schedule or time extension, or construction in conflict with any applicable codes or specified design standards. It is the responsibility of the Contractor to notify the design team immediately of any perceived scope, schedule, or cost impacts or adjustments. Attachments 120825 RF1 Con-303 Additional Heat Detectors At Elevator.-Iodf Questions Attached is RFI Con-303 Additional Heat Detectors At Elevator for your review. Comments Based on the characteristics of the elevator system installation, TLC takes no exception to the proposed heat detectors approach. Page 1 of 1 AjaxAjax Building Company,LLC Project:202011 Monroe County FL Keys Marathon 109 Commerce Blvd Airport NAUB EOC Oldsmar, Florida 34677 7280 Overseas Highway P:+18137923900 Marathon, Florida 33050 RFI #Con-303: Additional Heat Detectors At Elevator Status Open To Mickey Pruitt(Architects Design Group) From Jeffrey Whipple(Ajax Building Company, LLC) Devon Ayers(K2M Design) 424 SW 7th Terrace Gainesville, Florida 32601 Date Initiated Jan 31,2024 Due Date Feb 5,2024 Location Project Stage Course of Construction Cost Impact TBD Schedule Impact TBD Spec Section Cost Code Drawing Number E-301, E-302 Reference Linked Drawings Received From Ihor Rymaruk(Pedro Falcon Electrical Contractors, Inc.) Copies To Giselle Albisu(TLC Engineering Solutions(Jax)),Victor Carrasco(TLC Engineering Solutions(Jax)), Donald Harcrow(Ajax Building Company, LLC),Cary Knight(Monroe County),Travis Mauldin(Ajax Building Company, LLC),Juan Perez(TLC Engineering Solutions(Jax)),Marshall Quarles(Ajax Building Company, LLC), Banistka Rodriguez(Architects Design Group), Jordan Salinger(Monroe County), Denise Saltzman(TLC Engineering Solutions(Jax)), Steven Sanders(Monroe County), Daniel Taylor(Architects Design Group), Cary Vick(Monroe County) Activity/ Question Question from Jeffrey Whipple Ajax Building Company,LLC on Wednesday,Jan 31, 2024 at 04:48 PM EST Per the Fire Alarm and Elevator subcontractor,a heat detector is required outside of each elevator door opening to shunt the elevator in the case of sprinkler activation preventing any possibility of damage to the elevator controllers. Please confirm addition of 4 heat detectors total and confirm also that they can be run to the same circuit as the shunt switches referenced in RFI 302. See attached RFI-303 Sketch for clarification and heat detector location. 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'� Ij � vex o0 "iv v v M O. Vf O O M O N N N ei w O ei N y 0 a a u O 0 m v G V t V V Ot Vf 00 Ot i� N N n W Ot N V Vf i� O O W N # V Vf �D 00 Ot ei M M M V a a V Vf i� ei M 2 N N N N N M M M M M M M M M N M O F O O O O O O O O O O O O O O O O V ¢ V V V V V V V V V V V V V V V V a a a a a a a a a a a a a a a a s 0 yj o c c v o o \ u u ° m � o E 0 0 :o m Z Z Z a N N N O C 1 11 N Q ' N m N N N N N N txo pO st o IN, I1 I1 M N Y O 00 O N L E 011 N N N O Y a O N N V M O 111 W N i C M Vh rl 1!1 1!1 rl F Q C p G/ pN pN N pN N i/! a m $ p� O co O M Q N N t' N N M *' a w O Liio `b' n o o `b' o 0 r+i �ri v ac a o a m �p M o $ $ M C W R N N N N C N t4 N .Ct-1 0 EA s v p H H H H H M H H H H » 2 O O V y w Oq r C 2 v � c V V 2 3 m V 2 3 0 a c v � v o Oq u V � C O C 00 C y O 3 N O pOq m 0 N O A O d N O O C - 'au O L E a u X u O u N w F w v en m m m m m O Q O O O O as tiwmwo 2 N cc O M Q O cc V V V V V a a a a a OWNER CONTROLLED CONTINGENCY LEDGER FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOC) Initial Contingency Amount: $955,613.00 Total Debits Total Credits Total Adjustments to Date: ( 602,277 15) $398,944.83 ( 1.,001,1.73 98) $ - Current Contingency Balance: $353,383.85 *EO designates PCA as an Error or Omission on Designer ur, s ut f Initial Budget 0.00 € 0.00% € $955,613.00 This is a cost change to the Project Contingency to add a GPR survey of the site prior to underground utilities installation beginning in order to locate potential unknown utilities that are not shown on the contract documents. Contract time is not impacted. 10/05/22 (I , rDCDG�) € -0.68% $949,113.00 This is a credit change to Contingency for all work related to RFI 121,dated 10/12/2022,to document the email correspondence with Cardno that the injection well casing is only required to be 60'deep, not 120'deep per C-008. The total depth drilled will remain 120' but the casing is only required for 60'.Also,the material of the casing is acceptable to change to Schedule 80 PVC in lieu of DIP (ductile iron pipe). 12/08/22 12,000.00 1.26% $961,113.00 This is a cost change to Contingency for RFI 113,dated' 09/21/2022,to add window shades at the exterior windows in room 235 and 262 that were not previously calling for shades. Reference sketch included in RFI response, 1111.00 12/08/22 (2,093,50) -0.22% $959,019.50 This is a credit change to Contingency for RFI 124,dated € 10/06/2022 to document the variance between ID-202 and A-131 on the mirror manufacturer and the decision to go with the Bobrick B-165 series mirrors due to the cost savings to the Owner over the Renwil,vered mirrors. Id 12/08/22 16,455.00 € 1.72% $975,474.50 This is a credit change to the Contingency per RFI 151, ated 12/08/2022,for the Owner request to change all countertops in Food Prep room 260 from Quartz to Stainless Steel. 12/16/22 5,330.00 0.56% $980,$04.50 This is a cost change to the Contingency to fund the FKEC fee worksheet for the electrical primary service. 01/10/23 (10,01432) 1.05% $970,790.18 This is a cost change to the Contingency to fund the City of Marathon Utilities Force Main worksheet fees.; 11,1414 01/10/23 (27,663 63) € -2.89%€ $943,126.55 OWNER CONTROLLED CONTINGENCY LEDGER This is a credit change to the Contingency for changes from submittal 084113-1,dated 12/01/2022,to change the 1203 window from an insulgard ballistic window to a standard YKK interior storefront window,and to change door 218 from a double door to a single door with a sidelite due to a conflict between the corridor width and the required width for an insulgard double door. 01/23/23 14,607.00 1 1.53% $957,733.55 WIN HI This is a cost change to the Contingency for ASI 01,dated 11/28/2022,for; -The changes to the primary electrical routing and equipment for the building's power per FKEC requirements,and -The addition of the quick-connect equipment to add the s ability to connect a portable load bank.' 02/14/23 (65,712,00) -6.88% $892,021.55 This is a cost change to the Contingency for RFI 154,dated 02/02/2023,to change doors 202&203 to Ambico ballistic hollow metal (HM)frames since the specified Insulgard HP500 ballistic door system required the doors to be outswing,which conflicted with the hallways. Ambico doors can accomodate an inswing to match the floor plan intent. 02/14/23 (870 00) -0.09%1 $891,151.55 This is a cost change to the Contingency for RFI 115,dated 12/05/22,to expand the chase in room219C and add chases in rooms 254& 251 for the vertical storm piping drops from the roof drains down to underneath the 1st floor slab. Nil MAN 02/14/23 (1,282,00) € -0.13% $889,869.55 This is a cost change to the Contingency for RFI 111,dated 10/03/22,for updates to A-132&A-133 clarifying quantity and locations of bathroom accessories. 02/14/23 (1,503,00) -0.16% $888,366.55Hill HIM This is a cost change to the Contingency for RFI 164,dated 02/14/2023,to increase the depth of the dumpster enclosure per revised sheets A-001 and'A-030 to meet the dumpster size and clearance requirements. Durnpster, enclosure CMU walls that have already been constructed will be removed,foundation will be extended to support the increased depth,and the CMU walls will be re- constructed. (10,495,00)CC( -1.10% $877,871.55 This is a credit change to the Contingency for RFI 173, dated 01/19/2023,to eliminate the Masterseal 581 waterproofing noted in the details for the dumpster enclosure.The dumpster enclosure walls will have a standard stucco finish. 02/14/23 1,581.00 € 0.17% $879,452.55 OWNER CONTROLLED OWNER CONTROLLED CONTINGENCY LEDGER This is a cost change to the Contingency for RFI 194 Stairwell doors hardware and fire rating changes to meet fire and FEMA 361,dated 03/20/2023,to change the door hardware specified for doors S102B and 5103 per manufacturer requirements in order for the doors to meet both a FEMA 361 rating and a 2hr fire rating. Separately,this RFI also updated all other stairwells doors from 1hr to 2hr and all glazing in these stairwell doors from 45min to 90min rating.There is no cost associated with these latter upgrades. 04/18/23 (5,875,00) -0.61% $819,533.55: This is a cost change to the Contingency related to Submittal 280537-1.2 to change the bi-directional antenna from a Yagi antenna(model#B©A-YDA763869-14-1)to a Westell panel antenna (model#CS03-777-999).This change was recommended by the BDA vendor,and reviewed and approved by Monroe County because the panel antenna is tested and rated for a lhigher wind MPH than the yagi antenna. 04/18/23 (1,582,00) 1 -0.17% $817,951.55 This is a cost change to the Contingency related to RFI 188, dated 03/06/2023,to demo part of the retaining wall just northwest of GL 9 to provide more turning radius availability for when trucks or equipment drive up the access ramp and need to turn left IPA 05/09/23 ( ,841.00) -0.40% $814,110.55 This is a cost change to the Contingency related to RFI'199, dated 05/09/2023,to extend multiple P1 and P9 walls to the underside of the roof deck(framing,iso,and drywall extended)that were originally called to terminate at the ceiling.This change enhances sound transfer reduction between corridors, building areas,and offices. 05/09/23 (80,114 CC( -8.38% $733,996.55 This is a cost change to the Contingency related to RFI 198, dated 04/11/2023,to add beacon lights on the top of the building per request from the Monroe County Building Department.This includes eight(8)FAA-approved beacon lights positioned at the building corners and along the roof perimeter. IPA 05/09/23 (18,634,00) -1.95% $715,362.55 OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED