Item I5
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 01/17/2007
Division:
Grov'v1:h Management
Bulk Item: Yes ~ No
Department: Building
AGENDA ITEM WORDING: Approval of amendment to renew contract \vith Advanced Data
Solutions to provide document scanning services for the County Building Department
ITEM BACKGROUND: The County entered into an agreement with Advanced Data Solutions, Inc.
for document scanning services for the Building Department. The job includes scanning, indexing and
imaging of files and blueprints using Alchemy software
PREVIOUS REVELANT BOCC ACTION: On April 19,2006 the BOCC approved an agreement
for scanning, indexing and imaging of the Building Department permits and blueprints using Alchemy
software \villi the option of renewing the agreement for three (3) additional one (1) year periods.
CONTRACT/AGREEMENT CHANGES: Extends the term and donar value ofllie contract.
STAFF RECOMMENDATIONS: Approval
TOTAL COST:
50,000,
BUDGETED: Y es ~ No
COST TO COUNTY:
50,000.
REVENUE PRODUCING: Yes No L AMOUNT PER MONTH Nt A Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management __
DOCUMENTATION:
Required._
DISPOSITION:
AGENDA ITEM
Revised 2/27101
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Advanced Data Solutions Contract # 1 01- 555-2493A
- -- ~ . --. ~
Effective Date: 04-19-2006
Expiration Date:
Contract Purpose/Description:
Provide document scanning services for Coun~Building D~artment.
The Contract dollar value is increased from $28,158.19 to (not to exceed) $50,000 and renewed
to September 30,2007 .
'~'_,~~?,'c? ^^ ^^^ m^ ^^^ ~^_'~^~~.?-^",cch",'~_ac'-h"'~'C'<OO.">'CMm"', .,'"',C"_"C'_'C~~C',C'C~~'CC" C'CC,~'C'C'C'CC"'C'OOCC,~'C"'C~C"'C_~O'OC"~ OO.M~OO~~~
Contract Manager: Joe Pasaklik 2574 11
(Name) (Ext.) (Department/Stop #)
for ROCC meeting on / /17 /I.v l Agenda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $ 50,000.
Budgeted? Yes~ No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
148-51000-530340-_ _
- - - -
~~~~~
- -
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- - - -
~ ~ ~ ~-------
ADDITIONAL COSTS
Estimated Ongoing Costs: $NIAJyr For: N/A
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
DI\JHitD~ 1) l~+C ~
Date In
CONTRACT ~
leek ~nJ~ 11
Cl1anges
Needed
YesO NoEJ
YesO
Date Out
Division Director
~- /
.0'-0
Risk Manag,ment~'(}
"'"7 ~.
t::.."-/
O.M.B./Purchas ng
County Attorney I
Comments:
AMENDMENT TO CONTRACT FOR SERVICES
THIS CONTRA.Cr AMENDMENT (amending contract #101-555-2493A, Building Department
permit and blueprint scanning) is entered into this 151 day of October, 2006 by MONROE
COUNTY, a political subdivision of the state of Florida, whose address is 1100 Simonton Street,
Key West, Florida 33040, hereafter the BOCC or COUNTY, and Advanced Data Solutions, Inc.,
141 Scarlet Boulevard, Suite A, Olsdmar, Florida 34677, hereafter called CONTRACTOR.
L Section 4 of the CONTRACT between the parties, dated April 19, 2006, is hereby
amended to read as follows:
"Section 4. The effective date of this contract is October 1, 2006. The termination date
is September 30,2007."
2. Section 3 of the CONTRACT between the parties, dated April 19, 2006, is hereby
amended to read as follows:
"Section 3. Total compensation to ADS under this agreement shall not exceed Fifty
'[housand Dollars and 001l 00 cents ($50,000.00)."
3. ]'his Amendment is intended only to extend the term and dollar value of the
CONTRACT, in all other respects, the CONTRACT for scanning, indexing and imaging of the
Building Department permits and blueprints, between Monroe County and ADS and dated April
19th, 2006 remains in full force and effect.
IN WITNESS WHEREOF each party hereto has caused this Agreement to be executed by its
duly authorized representative.
(SEAL)
Attest: DANNY L KOLHAGE, CLERK
By
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Deputy Clerk
Mayor Charles "Sonny" McCoy
Date:
Date:
Rob Buell, Advanced Data Solutions, Inc.
By
Witness to Rob Buell
Signature
~\5NROE COUNTY ATTORNEY
py~jrROjED AS ~.~ J;,~,: /1
.?";/?fz;4J ,v~ pe.f ..... {X;<hii(
?,/ NATILEENE W. CASSEL
ASSISTANT COUNTY ATTORNEY
Datel:J ~ib.tyt>
Signature
Print Witness Name
Date:
J,,52D;t351 \l
MONROE CUUNTY 1\ I T
10 3326 a m 04 12<)006
2 :10
AGREEMENT BETWEEN MONROE COUNIY
AND ADVANCED DATA SOLUTIONS, INC.
FOR SCAL~G, INDEXING
AND IMAGING OF BUILDlNG DEPARTMENT FILES
(Omtract Number #101-555-2493A)
THIS AGREEMENT ~ and entered into ibis J 1.dt.day of APRIL, 2006, by and
between MONROE COUNTY. a political subdivision of the State of Florida ("COUNTY),
whose address is 1100 Simonton Street, Key West, Florida 33040 and Advanced Data Solutions,
Inc. a Florida Corpomtion, whose address is 141 Scarlet Boulevard, Suite A, Oldsmar. Florida
34677 (".A..oS"),
WHEREAS. ADS and COUNTY entered into a previous agreement identified as
"Professional Services Agreement between Monroe County and Advanced Data Solutions, Inc"
contract number 101-555-2493" ("Contract Number 101-555-2493). which was entered into on
the1SIh day of June, 2005; and
WHEREAS, said Contract Number 101-555-2493 bas proven to be problematic due to
numerous difficulties and ambiguities in interpretation of the terms, clauses and Exhibits; and
WHEREAS, ADS and COUNlY mutually agree to terminate Contract Number 10] -555-
2493; and
WHEREAS, ADS and COUNTY agree to enter into this Agreement for ~nning and
indexing and imaging of the Building Department permits and Blueprints using Alchemy
software~ and .~~-~~~~~~._~....._~....--
NOW THEREFORE, in consideration of the mutual covenants and provisions contained
herein, the COUNTY and ADS agree as fonows; 1bat COUNTY and ADS hereto, for the
consideration hereinafter set forth, mutUally agree as follow:
1. TIlE AGREEMENT
The Agreement consists of this document and its exhibit only. Any other Agreements between
ADS and COUNTY are separate independent agreements and sball be read, interpreted and
ooforced as separated independent agreements,
, .
2, SCOPE OF TIlE WORK
ADS shaD provide document scanning services for Building Department of the County; this job
includes scanning, indexing, imaging of files: and blueprints. This contract does not provide for
the purchase of software.
ADS warrants that it is authorized by law to engage in the perfonnance of the activities and is
herein described, subject to the terms and conditions set forth in this Agreement. ADS shall at
aU times exercise independent, professional judgment and shall assume professional
responsibility fur the services to be provided. ADS shall provide services using the following
standards, as a minimum requirement
Cont:r.act ., 10 1-555-2493A
305/9235!6
MONHOE COUNTY ATT
1033 S8 <l.m 04 !2~200!j
:) /1 0
A ADS shall maintain adequate staffing levels to provide the services required under
the Agreement
B_ The ADS personnel shall not be employees of or have any contractual relationship
with the County 0
C, All personnel engaged in perfonning services under this .A..greement shall be fully
qualified, and, if required, to be authorized or permitted under State and loca11aw to perform
such services.
3. PAYMENTS TO ADS
A, COUNTY'S performance and obligation to pay under this agreement" is contingent
upon annual appropriation by the Board of County Commissioners,
B. ADS shall submit to the County an invoice with supporting documentation
acceptable to the Clerk based on generally accepted accounting principles and slJCh laws, roJes
and regulations as may govern the Clerk's disbursal of funds, The COUNTY shall pay ADS in
accordance with the Florida Prompt Payment Act.
C, The pricing for this service is attached hereto as Exh1'bit A Total compensation to
ADS under this agreement shall not exceed Twenty-Eight Thousand One Hundred and Fifty-
Eight Dollars and 19fcents ($28,158.19). COUNTY and ADS recognize that there are
outstanding invoices which should be paid wtder the previous eontract, and agree that these shall
be submitted to the County Attorney with back-up documentation for review and shall, where
appropriate, be paid tmder this Agreeme.nt: however, the total contract amount shall remain
Twenty-Eight Thousand One Hundred and Fifty-Eight Dollars and 19/cents ($28,158.19),
including any payment on the outstanding invoices.
Do No expemes such as travel, per diem, meals, mileage) hotel, or airfare shall be paid
under this contract The only permissible payments are set out as EXmBIT A
4. TERM OF AGREEMENT
The term of this Agreement commences on the date of execution of the Agreement and ends on
the 30th day of September, 2006, unless terminated earlier under paragraph 18 of this Agreement
or the total compensation has been paid whichever comes first. The County sbalJ have the option
of renewing this agreement for three (3) additional one (1) year periods, which shall be exercised
by giving written notice of said renewal. to ADS at least thirty (30) days prior to the termination
date.
5. ADS'S ACCEPTANCE OF CONDITIONS
ADS shall maintain throughout the term of this Agreement, appropriate licenses. Proof of such
licenses and approvals shall be submitted to the County upon request.
6. FINANCIAL RECORDS OF ADS
ADS shall maintain aU books, records, and documents directly pertinent to performance under
this Agreement in accordance with generally accepted accounting principles consistently applied.
Both COUNTY and ADS or their authorized representatives shall have reasonable and timely
access to such records of1he other for public records purposes during the term of1he Agreement
and for four years following the termination of this Agreement. If an auditor employed by the
County or Clerk detennines that monies paid to ADS pursuant to this Agreement were spent for
Contract f 10 1 ~55S~2493A
2
j0t2973515
MONROE COUN IY ATT
103435am 041,2006
4 ;10
purposes not authorized by this Agreement, ADS shall repay the monies 10gether with interest
calculated pursuant to Sec. 55.03, PS, running from the date the monies were paid to ADS.
7. PUBLIC ACCESS
COUNTY and ADS shall allow and pennit reasonable access to. and inspection of, all
documents, papers, letters or other materials in its possession or under its control subject to the
provisions of Chapter 119, Florida Statutes, and made or received by County and ADS in
conjunction with this Agrooment; and County shall have the right to unilaterally cancel this
Agreement upon violation of this provision by ADS.
8. HOLD HARMLESS AND lNSURANCE
The ADS covenants and agrees to indemnify and bold harmless Monroe County Board of
County Commissioners from any and all claims for bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other
losses, damages, and expenses (mcluding attorney's fees) which arise out 0( in ronnection wi~
or by reason of services provided by ADS occasioned by the negligence, errors, or other
wrongful act of omission of ADS, its employees, or agents.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
Prior to execution of this agreem~ ADS shall furnish the COUNTY Certificates of Insurance
indicating the minimum coverage limitations in the following amounts:
WORKERS COMPENSATION AND EMPLOYER'S LIABIL TIY lNSURANCE.
Where applicable, coverage to apply for all employees at a minimum statutory limits as
required by Florida Law.
COMPREHENSIVE AUTOMOBILE VEHICLE LIABILITY INSURANCE:
Motor vehicle liability insurance, including applicable no-fault coverage, with limits of
liability of not less than $1,000,000.00 per occurrence, combined single limit for Bodily
Injury Liability and Property Damage Liability. Coverage shall include all owned
vehicles, all tlOO-owned vehicles, and all hired vehicles.
COMMERCIAL GENERAL LIABILITY, Commercial general liability coverage with
limits of liability of not less than 51,000,000.00 per occurrence combined single limit fur
Bodily Injury Liability and Property Damage Liability.
PROFESSIONAL UABIWY. ADS shall :furnish professionalliabiJity errors and
omissions insurance coverage in an amount not less than $1,000,000.00, which covers its
employees in executive and or managerial positions with the company.
CERTIFICATES OF INSURANCE. Original Certificates of Insurance shall be provided
to the COUNTY at the time of execution of this Agreement and certified copies provided
if requested. Each policy certificate sbaIl be endorsed with a provision that not less than
Contract #lOl-555-2493A
3
;!C52frX\516
MONROE COUNTY ArT
10:35 lOam. 04.12-1006
thirty (30) calendar days' written notice shall be provided to the County before any policy
or coverage is canceled or restricted. The underwriter of sucb insurance shall be qualified
to do business in the State of Florida. If requested by the County Administrator, the
insurance coverage shall be primary insunmce with respect to the County, its officials.
employ~ agents and 'Volunteers.
9. NON- WANER OF IMMUNITY
Notwithstanding the provisions of See, 286.28, Florida Statutes, the participation of County and
ADS in this Agreement and the acquisition of any oomme.reialliability insurance coverage, self-
insurance coverage, or local government liability insurance pool coverage shall not be deemed a
VYaiver of immunity to the extent ofliabiliiy coverage, nor shall any Agreement entered into by
1he COtmty be required to contain any provision for waiver.
10. INDEPENDENT CONTMCTOR
At all times and for all P\B'POses under this agreement ADS is an independent contractor and not
an employee of the Board of County Commissioners of Monroe County, No statement contained
in this agreement sba11 be construed so as to find ADS or any of his employees, subcontractors,
servants, or agents to be employees of the Board of County Commissioners of Monroe County.
11. NONDISCRIMINATION
County and ADS agree that there will be no discrimination against any person, and it is
expressly understood that upon a determination by a court of competent jmisdiction that
discrimination has occurred; this A.greernmt automatically terminates without any further
action 00 the part of any party, effec;tive the date of1he court order.
County and ADS agree to comply with all Federal and Florida statutes, and allloca.l
ordinances, as applicable, relating to nondiscrimination. These include but are not
limited to: 1) Title VI of the Civil Rights Act of 1964 (pL 88-352) which prohibits
discrimination on 1he basis of race, color or national origin; 2) Title IX of the Education
Amendment of 1972, as amended (20 USC ss. 1681- 1683, and 1685-1686), which
prohibits discrimination on the basis of sex; 3) Section 504 oCtile Rehabilitation Act of
1973, as amended (20 use s. 794), which prohibits discrimination on the basis of
handicaps; 4) The Age Dis.criminatkm Act of 1975. as amended (42 use $. 6101- 6107)
which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and
Treatment Act of 1912 (PL 92-255). as amended. relating to nondiscrimination on
the basis of drug abuse; 6) The Comprehensive AlcohoL Abuse and Alcoholism
Prevention, Treatment and Rebabilitation Act of 1970 (pL 91-616). as amen~ relating
to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health
Service Act of ] 912, 85. 523 and 527 (42 use ss, 69Qdd-3 and 29Oee- 3), as amended,
relating to confidentiality of aloohol and drug abuse pe;teDt records; 8) TItle VIIl of the
Civil Rights Act of 1968 (42 use s, et seq.), as amended, relating to nondiscrimination
in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of
1990 (42 use s. 1201 Note), as maybe amended from time to time, relating to
nondiscrimination on the basis of disability; 10) Any other nondiscri:mimtion provisions
in any Federal or state statutes which may apply to COUNTY and ADS to, or the subject
matter of, this Agreement.
Contract #101-555-2493A
4
~il0
:;(j52f;2J~ 16
MONHOE COUNTY All
1 0 35 50 a IT' 04 - 1 2 - 700 6
f dO
12. ASSIGNMENTISUBCONTRACT
ADS shall not assign or subcontract its obligations under this agreement, except in writing and
wi1h the prior written approval of the Board of County Commissioners of Monroe County, which
approval shall be subject to such conditions and provisions as the Board may deem necessary.
This paragraph shall be incorporated by reference into any assignment or subcontract and any
assignee or subcontractor sball comply with all of the provisions of Ibis agreement. Unless
expressly provided for ~ such approval shall in fN manner or event be ~""Cmed to impose
any additional obligation upon the board.
13. COMPLIANCE WITII LAW AND LICENSE ~UlREMMENTS
In providing all serviceslgoods pursuant to this agreement, ADS shall abide by all statutes,
ordinance~ rules and regulations pertaining to. or regulating the provisions of, such services.
including those now in effect and hereinafter adopted. Any violation of said ~ ordinances.
rules and regulations shall oonstitute a material breach ofm agreement and shall entitle the
Board to terminate this Agreement immediately upon delivery of written notice of termination to
ADS. ADS shall possess proper licenses tn perform work in accordance with these
specifications throughout the term of this Agreement.
14. DISCLOSURE AND CONFLICT OF INTEREST
ADS represents d1a:t i~ its directors. principles and employees, presently have no interest and
shall acquire no interest" ei1her direct or indirect, which would ronflict in any manner with the
perf011IUlllce of services required by this A~ as provided in Sect. 112.311, et. seq.,
Florida Statutes. County agrees that officers and employees oftbe County recognize and will be
required to comply with the standards of conduct for public officers and employees as delineated
in Section 112.313, Florida Statutes, regarding. but not limited to. solicitation or acceptance of
gifts; doing business with one's agency; unauthorized rompensation; misuse of public position,
conflicting employment or contractual relationship; and disclosure or use of certain infonnation..
Upon execution of this Agreement, and thereafter as changes may requite. ADS shall notify the
County of any financial interest it may have in any and aU progmns in Monroe County which
ADS sponsors, endorses. recommends. supervises. or requires for counseling" assistance,
evaluation, or treatment. This provision shall apply whether or not such program is required. by
statUte. as a condition of probation, or is provided on a vohmtary basis,
County and ADS warrant that, in respect to itself, it has neither employed nor retained any
company or person. other than a bona fide employee working solely for it, to solicit or secure
this Agreement and that it has not paid or agreed to pay any person, company, corporation,
individual, or firm, other than a bOlla .fide employee working solely for it, any fee, commission.
percentage, gift, or other considenrtion contingent upon or resulting from the award or making of
this Agreement. For the breach or violation of the provision, ADS agrees that the County shall
have the right to terrni.nate this Agreement without liability and, at its discretion, to offset from
Contract" to 1-555-2493A
5
305292351 !'i
MONROF COUNTY An
103629 am 04 12-2006
7 i1D
monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or
consideration.
15. NO PLEDGE OF CREDIT
ADS shall not pledge the COunty'S credit or make it a guarantor of payment or surety for any
contract. debt, obligation, judgment, lien, or any foan of indebtedness. ADS further warrants
and represents that it has no obligation or indebtedness that would impair its ability to fulfill the
tenus of this Agreement.
16, NOTICE REOUIREl'ARl..IT
Any notice required or permitted under this agreement sball be in writing and hand delivered or
mailed, postage prepai~ to the other party by certified mail, returned receipt requested, to the
following:
FOR COUNTY:
Monroe County Court Administrator and
1100 Simonton Street
Key West, FL 33040
County Attorney
PO Box 1026
Key West. FL 33040
FOR ADS:
Rob Buell
Advanced Data Solutions, Ine.
141 Scarlet Boulevard, Suite A
Olsdmar, Florida 34677
and
Melody Buell
Advanced Data Solutions., Inc.
141 Scarlet Boulevard, Suite A
Olsdmar. Florida 34677
17. TAXES
The County is exempt from payment of Florida State Sales and Use taxes. ADS shaI1 not be
exempted by virtue of the County's exemption from paying sales tax: to its suppliers for materials
used to fulfill its obligations under this Agreement, nor is ADS authorized to use the COl.mty'S
Tax Exemption Number in securing such materials. ADS shall be responsible for any and all
tax~ or payments of witbholc:li.n& related to services rendered under this agreement.
18. TERMlNA nON
The County may terminate this Agreement with or without cause. The County may tenninate this
Agreement for cause with seven (7) days notice ro ADS. Cause shall constitute a breach of the
obligations of ADS to perform 1he obligatioos enumerated under this Agreement. Either of
COUNTY and ADS hereto may terminate this Agreement without cause by giving the other
party sixty (60) days written notice of its intention to do so.
19. GOVERNING LA W4 VENUE. INTERPRETATION. COSTS4 AND FEE
This Agreement shall be governed by and construed in accordance with the laws of the State of
Florida applicable to Agreements made and 10 be perfonned entirely in the State_ In the event
that any cause of action or administrative proceeding is instituted for the enforcement or
Contract #lOI-555-2493A
6
:lUS2l!235 1 6
MONROE COUNTY ATT
10. :1 6 59 OJ: III 01 t 2 2006
ti dO
interpretation of this Agreement. the County and ADS agree that venue -will lie in the appropriate
court or before the appropriate administrative body in Monroe County, Florida.
20. MEDIATION
The County and ADS agree that, in the event of conflicting interpretations of the terms or a term
of this Agreement by or between any of them the issue shall be submitted to mediation prior to
the institution of any other administrative or legal proceeding. Mediation proceedings initiated
and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil
Procedure and usual and customary procedures required by the circuit court of Monroe County.
21. SEVERABILITY
If any term, covenant, condition or provision of this Agreement (or the application thereof to any
circumstance or person) shall be declared invalid or unen.fooceabJe to any extent by a court of
competent jurisdiction, the remaining ~ covenants, conditions and provisions of this
Agreement., shall not be affected thereby; and each remaining term,. covenant, condition and
provision of this Agreement shall be valid and shall be enforceable to the fullest extent pennitted
by law unless the enforcement of the remaining ~ covenants, conditions and provisions of
this Agreement would prevent the accomplishment of the original intent oftbis Agreement. The
County and ADS agree to refuan the Agreement to replace any stricken provision with a valid
provision that comes as close as possible to the intent of the stricken provision.
22. ATIORNEY'S FEES AND COSTS
COUNTY and ADS agree that in the event any cause of action or administrative proceeding is
initiated or defended by any party relative to the enforcement or interpretation of this Agreement,
the prevailing party sball be entitled to reasonable attorney's fees and attomey's fees, in
appellate proceedings. EaclLparty agrees to pay its own court costs., investigative, and out-of~
pocket expenses whether it is the pteV8iling party or not, through all levels of the court system..
23. ADJUDICATION OF DJSPUTES OR DISAGREEMENTS
County and ADS agree that all disputes and disagrcemeo.ts shall be attempted to be :resolved by
meet and confer sessions between representatives of each of COl.JNTI' and ADS. If no
resolution can be agreed upon within 30 days after the first meet and confer session, the issue or
issues shall be discussed at a public meeting of the Board of COImty Commissioners. If the issue
or issues are still not resolved to the satisfaction of COUNfY and ADS, then any party shall
have the right to seek such relief or remedy as may be provided by this Agreement Ol" by Florida
law.
24, COOPERATION
In the event any administrative or legal proceeding is instituted against COUNTY or ADS
relating to the formation., execution, performance, or breach of this Agreement, County and ADS
agree to participate, to the extent required by the other party, in all proceedings. bearings,
processes, meetings, and other activities related to the substance of this Agreement or provision
of the services under this Agreement. County and ADS specifically agree that Arbitration shall
not be entered into under this Agreement
Contract #101-555-2493A
7
. .
3G[;2923516
MONROE COUNTY ATT
1 0 ;I T 38 a IT 04 - 1 2 l006
Q ;iO
25, BThi'DING EFFECT
The terms, covenants, conditions, and provisIDns of this Agreement shall bind and inure to the
benefit of County and ADS and their respective legal representatives, successors, and assigns,
26, AUmORITY
COUNTY and ADS represents and warrants to the other that the execution, delivery and
performance of this Agreement have been duly authorized by all necessary County and corpomte
action, as required by law.
27. CLAIMS FOR FEDERAL OR STATE AID
COUNT"f and ADS agree that each shall be, and is. empowered to apply for, seek. and obtain
federal and state funds to further the pw:pose of this Agreement; provided that all applications,
requests. grant proposals, and funding solicitations shall be approved by each party prior to
submission,
28. PRIVILEGES AND lMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances. and rules
and pensions and relief. disability, workers' compensation, and other benefits which apply to the
activity of offi.c.ers. agents, or employees of any public agents or employees of the County, when
performing their respective functions under this Agreement within 1he territorial limits of the
County shall apply to the same degree and extent to the performance of such functions and duties
of such officers, agents, volunteers, or employees outside the territorial limits of the COmIty,
29. LEGAL OBLIGATIONS AND RESPONSffiILITIES
This Agreement is not intended to, nor sball it be construed as. relieving any participating entity
from any obligation or responsibility imposed upon the entity by law except to the extent of
actual and timely perfunnance tbereofby any participating entity. in which case the performance
may be offered in satisfaction of the obligation or responsibility. Further, this Agreemem is not
intended to, nor shall it be construed as, authorizing the delegation of the constitutional or
statutOt'Y duties of the County, except to the extent permitted by the Florida constitution, state
statute, and case law.
30. NON-RELlA.;~CE BY NON..PARTffiS,
No person or entity shall be entitled to rely UJX>n the tetms, or any of them. of this AgJ:eement to
enforce or attempt to enforce any third-party claim. or entitlement to or benefit of any service or
program contempLated hereunder, and CoWlty and ADS agree that neither County nor ADS or
any agent, officer, OT employee of either shall have the authority to inf~ counsel, or o1berwise
indicate that any particular individual or group of individuals, entity or entities, have entitlements
or benefits under this Agreement separate and ~ inferior to, or superior to the community in
general or for the purposes contemplated in this Agreement.
31. ATTESTATIONS
ADS agrees to execute such documents as County may reasonably require, including a Public
Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement.
Contract #LOl-555-2493A
8
:!G~:i!J235i 6
MONROE COUNTY A TT
1 0 38 1 4 a. m . 04.1 2.2006
1(;10
32. NO PERSONAL LIABILI1Y
No covenant or agreement contained herein sba1l be deemed to be a covenant or agreement of
any member, officer, agent or employee ofMomoe County in his or her individual capacity, and
no member, officer, agent or employee ofMoIlroe County shall be liable personally on this
Agreement or be subject to any personalliabllity or accountability by reason of the execution of
this Agreement.
33, EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of countetparts, each of which shall be regarded
as an original, all of which taken together shall constitute one and the same instrument and any
of COl.JNTY and ADS hereto may execute this Agreement by signing any such counteI-part.
34, SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of reference
only, and it is agreed that such section headings are not a part of this Agreement and will not be
used in the interpretation of any provision of this Agreement.
IN WITNESS WHEREOF, COUNTY and ADS hereto have executed this Agreement on
the day md date first written above in four (4) counterparts., each of which shall, without proof or
a<:counting for the other counterparfs; be deemed an original Agreement.
(SEAL)
(SEAL}
Attest: D~ Lj<OLHAGE; CIERK
aG-.~
DeP.'fty Clerk
Date: 'I/If/" ,
BOARD OF COUNIY
COMMISSIO
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ignature
Date:
Advanced Data Solutions. Inc.
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Signature
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Print Name / "j . ~
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MONROE COUNTY ATTORNEY
A OVED AS TO FOR
Contract #101-555-2493A
9
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MONROE COUNT'( An
02 50 lOr m 04- 1 2 2006
EXHIBIT A
AGREEMENT BETWEEN MONROE COUNTY AND ADVANCED DATA
SOLurIONS, INe. FOR SCANNING, lNDEXlNG, AND IMAGING
OF BUILDING DEPARTMENT FILES
o.erWOri Price
Up to 500,000 SCanring & lnctexing r.:J Bttg Pem'it Flies (814 x I $.09
AnnuaRy 11,8 %x 14& 11x 17) I
I
Upto 100,000 Seanring & 1l'ldexh1l r:X Building PermIt: Blueprints , $1.25
Annually
Up to 250 CD-Rom MecIa disc $15.00
AnnuaUv
12 Pick-up and delNefy' of do<::\.tmemS (typicaly $250.00
charged per trip)
- Database MMageIT'Ief'lt (merging thoU8&rlds of NIC
IetterilegaI size documents & blueprints wittlin
A1ct1emy database)
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1 Initial Set..tJp & EslabIist1ment of Database Nle
Format & Slruclure
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Tewns & Servtces:
All document preparaIlon, scanning. indEDdng & AMew perlbrmed by ADS penlOnnel. Document
l:umaroUnd tlme Is not 10 exceed 30 days. Monthly PIck..tJ~ UXlIIdnaled ttvough ADS drlver.
eo~~R~T ~ i~-$5.)-J~4aA
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