Item D22
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 21, 2007
Division: Airports
Bulk Item: Yes X No
Department: Florida Keys Marathon Airport
Staff Contact PersonlPhone: James R. Paros/289-6002
AGENDA ITEM WORDING: Approval of Contract with Charley Toppino & Sons, Inc, for the
completion of Public Aircraft Parking Aprons project at the Florida Keys Marathon Airport
ITEM BACKGROUND: See attached Additional Information Memo
PREVIOUS RELEVANT BOCC ACTION: On August 17,2005, Board authorized execution ofa
Federal Aviation Administration Grant to fund various projects at the Florida Keys Marathon Airport,
Project 3-12-0044-021-2005, including design and construction and reconstruction of aircraft parking
aprons. On July 24, 2006 (Special Meeting) Board granted approval of an FAA grant for the Florida
Keys Marathon Airport, Project No. 3-12-0044-022-2006, to construct east GA apron, rehabilitate west
GA apron, replace emergency generator, construct new electrical vault and replace perimeter fence. On
August 16, 2006, Board granted approval to award bid to Charley Toppino & Sons, Inc. for the Public
Aircraft Parking Aprons project at the Florida Keys Marathon Airport.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $376,343.43
BUDGETED: Yes X No _ (FAA Grant Funding)
SOURCE OF FUNDS: 95% FAA Grant Funds
5% Tenants Match
COST TO COUNTY: $0.00
REVENUE PRODUCING: Yes
No
N/ A AMOUNT PER MONTH Year
APPROVED BY: County Attorney YES OMBIPurchasing YES Risk Management YES
DOCUMENTA TION:
Included
X
Not Required _
DISPOSITION:
AGENDA ITEM #
HOUSING AND COMMUNITY DEVELOPMENT
FLORIDA KEYS MARATHON AIRPORT
James R. "Reggie" Paros, Director/Manager
9400 Overseas Highway, Suite 200
Marathon, FI. 33050
Telephone: (305) 289-6002/289-6060
Facsimile: (305) 289-6071
ADDITIONAL INFORMATION MEMO
TO:
Monroe County Board of County Commissioners
FROM:
James R. "Reggie" Paros, Director
Housing and Community Development
Florida Keys Marathon Airport Manager
SUBJECT:
Agenda Item requesting Approval of Contract with Charley Toppino &
Sons, Inc. for Public Aircraft Parking Aprons at Florida Keys Marathon
Airport
DATE:
January 5, 2007
Sealed bids for the Public Aircraft Parking Aprons project at the Florida Keys Marathon
Airport were opened in the Purchasing Department on April 19, 2006. The project provides for the
construction of the east GA apron and the rehabilitation of the west GA apron.
There were two bids received. Charley Toppino & Sons was the lowest qualified bidder,
however, their bid exceeded the engineer's estimate and the amount of FAA funds requested initially
in the pre-application. The project was re-advertised with the only change being that a bidder was
allowed to bid on either or both aprons. The original bid required a bidder to bid on both aprons. Bids
for the re-advertised project were scheduled to be opened on June 21,2006, however, no bids were
received.
Consequently, Charley Toppino & Sons were contacted and agreed to honor their original bid.
Subsequently, an FAA grant was submitted and approved in the increased amount. Additive 1 of the
bid is not being performed.
This project will be funded 95% by the Federal Aviation Administration; the additional 5% will
be paid by the respective tenants.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Charley Toppino & Sons. Effective Date: Upon Execution
Inc.
Expiration Date: Upon Completion
Contract Purpose/Description: Construct Public Aircraft Parking Aprons at Florida Keys
Marathon Airport - 95% funded under FAA Airport Improvement Program (AIP)/5% funded by
Tenants Match (Construct East GA Apron and Rehabilitate 'Vest GA Apron)
Contract Manager: James R. Paras
(Name)
#6060
(Ext.)
Marathon Airport Stop #15
(Department)
for BOCC meeting on 2121/07
Agenda Deadline: 2/6/07
C9NT..RACT COSTS 31~.1-/3 A
Total Dollar Value ofContractS376.~ C'.a.e{ Cun-ent Year Portion: $376,344.54
FA.A 95%/5% Tenants Match
Budgeted? YesD No D Account Codes: 403-63562-560630~GAMA59 (East)
Grant FAA funds - 95% 403-63563-560630-GAMA60 (West)
County Match: Tenants Match-5%
- ~-
--~~~
- - - -
~~~--
ADDITIONAL COSTS
Estimated Ongoing Costs: $~/yr For:
(Not included in dollar value above) (e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Risk Manageme~
8" ~ ~lS\
o .~~B ./Purch)';ing
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Date Out
Division Director
Changes
~r~IIn Needed
~'1 YesD No!UY'
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$?
County Attorney
YesDNo
Corrunents:
OMB Form Revised 9/11/95 MCP #2
SECTION D
CONTRACT TO
Public Aircraft Parking Aprons
Florida Keys Marathon Airport
THIS AGREEMENT made and entered into the day of
by and between Char ley Toppino & Sons, rne. Contractor,
and the Monroe County Board of Commissioners, Key West, Florida, Owner.
WITNESSETH:
That the Contractor, for the consideration hereinafter fully set out hereby agrees with
the Owner as follows:
1. That the Contractor, shall furnish all the materials, and perform all of the work in
the manner and form as provided by the following enumerated Instruction to
Bidders, Form of Proposal, General Provisions, Special Provisions, Technical
Specifications, Form of Contract, Form of Bond, Drawings and Addenda, which
are attached hereto and made a part hereof, as if fully contained herein, for the
construction of:
Public Aircraft Parkinq Aprons
Florida Keys Marathon Airport
Monroe County, Florida
2. That the Contractor shall commence the work to be performed under this
agreement on a date to be specified in a written order of the Owner and shall
fully complete all work hereunder within sixty (60) calendar days from the Notice-
to-Proceed (Construction) as per Special Provision NO.2.
3. The Owner hereby agrees to pay to the Contractor for the faithful performance of
the agreement, subject to additions and deductions as provided in the
specifications or proposal in lawful money of the United States as follows:
Three Hundred Seventy Six Thousand Three
Approximately Hundred Forty Three Dollars and 43/100 Dollars
($ 376,343.43 ) in accordance with lump sum and unit prices set forth in the
proposal.
4. The second party shall make partial payment to the Contractor pursuant to the
Florida Prompt Payment Act on the basis of a duly certified and approved
estimate of work performed during the preceding calendar month by the
Contractor, less ten percent (10%) of the amount of such estimate which is to be
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letained ljy the Ovvner until aii work has been performed strictly ill accorejancc
with Ihis agreement.
5.
Upon submission by the Contractor of evidence satisfactory to the Owner that all
payrolls, material bills and other costs incurred by the Contractor in connection
with the construction of the work have been paid in full, final payment on account
of this agreement shall be made after the completion by the Contractor of all
work covered by this agreement and the acceptance of such work by the Owner,
in accordance with the Florida Prompt Payment Act.
6.
It is mutually agreed between the parties hereto that time is of the essence in this
contract and in the event the construction of the work is not completed within the
time herein specified, it is agreed that from the compensation othe/Wise to be
paid to the Contractor, the Owner may retain the amounts described in the
Liquidated Damages Section per day for each day thereafter, Sundays and
holidays included, that the work remains uncompleted, which sum shall represent
the actual damages which the Owner will have sustained per day by failure of the
Contractor to complete the work within the time stipulated and this sum is not a
penalty being the stipulated damages the Owner will have sustained in the event
of such default by the Contractor.
7.
It is further mutually agreed between the parties hereto that if at any time after
the execution of this agreement and the surety bond hereto attached for its
faithful performance, the Owner shall deem the surety or sureties upon such
bond to be unsatisfactory, or if, for any reason, such bond ceases to be adequate
to cover the performance of the work, the Contractor shall, at its expense within
five (5) days after the receipt of notice from the Owner so to do, furnish an
additional bond or bonds in such form and amount and with such surety or
sureties as shall be satisfactory to the Owner. In such event, no further payment
to the Contractor shall be deemed to be due under this agreement until such new
or additional security for the faithful performance of the work shall be furnished in
manner and form satisfactory to the Owner.
IN WITNESS WHEREOF the parties hereto have executed this agreement on the day
and date first above written in two (2) counterparts, each of which shall, without proof or
accounting for the other counterpart, be deemed an original contract.
C t'U..1 R-1l2 I /(;y f'J e JI'k: '~ .sf) r1 S
((Contractor) )
By: C::L..'-(., r:-,d' ~j tr"'t]J i.YU'4:
J
(Morlroe COUllty Board oj Cornmis~;ioners)
By: _
Title:
Vf
President*
~ lAD D.-+-.-[) ftJ-.t0 ~
WITNESS:
Title:
WITNESS:
11-7
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MO OE COUN, ATTORN~Y \
. PR EjjJ }07-ffORM. ')
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STATE OF FLORIDA
COUNTY OF ill tiN I? L"-i:~
I, the undersigned authority, a Notary Public in and for said County and State hereby
certify that j;~()i,--~Ar20 -c;'. Ir:J)<>. N{_ whose name as V' P of Is
signed to the foregoing instrument and who is known to me, acknowledged before me
on this day that being informed of the contents of the within instrument, he, in his
capacity as such, executed the same voluntarily on the date the same bears date.
Given under my hand and seal this it'
day of jilL' vi
,20<-: c..,
NOT:\RV ?L'5~.!e.STATE OF FLOillDA
Susan Overton
'Co:nmfssion # DD456801
2009
'bt:l~Bonding Co., Inc.
* Who is authorized by the corporation to execute this contract.
11-8
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AC.QRQ,.
CERTIFICATE OF LIABILITY INSURANCE
DATE (IIIMIDOIYYYYI
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11/:12/1000
TI-IIS CERTIFICATE IS ISSUED AS A MAlTER OF INFORMAT10N
ONLY AND CONFERS NO RIGHTS UPON T11E CERTIFICATE
HOLDER THIS CERTIFICATE DOES NOT AMENO, EXTEND OR
ALTER TI-I E COVERAGE AFFORDED BI( TI-I E PO LlCIES BELOW.
__l!~~URERS AFFORDING COVERAGE ___ _~AIC #
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CERTJ.F:tCAn BOLDBR TS At)OITJ;ONAl,. IN5l1UD AS
REC tI! l'lBIl BY WR: TTIW CON'I'I'lAC"I: S1;rE Jl!'C T TO "l'"!ri:
JQ;:YS lQ,lI.ATIION AIRPORT, MO>lll.O!l cmrnn. A ,PI!,
llE SPKCT S GJl;NERAL Ll:.J\B 1: t.:r= lWl:> ATI"f(lMOll If.g LIMH ",'In A1l
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N.OlIC~ TO TIlE GERTt1=1CATE HOLDE'R NA.MEn in TI,.lE L'EFT. BUT f!!,.tJL'JRE 10 DO $0 SH~LL
IMPOSE NO Ol\'.IGATION OR LIABILITY OF ANY '''ND UPON l'iE INSU"ll\, ITS AGENTS OR
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AUTHORi:ED REPl<..E&NT ,; TlVE
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ACORD 25 (2001/08)
@ACORO CORPORATION 1988
U/22/2006 09:04 FAX
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IMPORTANT
If the certificate holder is an ADDITIONAL INSURED,- the pOlicy(les) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED. subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representalive or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25(2001/08)
SECTION C
PROPOSAL
Contract Document
BID TO:
Monroe County Purchasing Office
1100 Simonton Street
15t Floor, Suite 1-213
Key West, Florida 33040
BID FROM:
. . -.. .......-'-~HIH;tfE~--~:O,,~;~:~:~-Q;::~:_.S-O.MS.;/I~Q~...
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Submitted (Date):
If ( l '1 ( (-::7(/
The undersigned, as Bidder, hereby declares that he has examined the site of the work
and informed himself fully in regard to all conditions pertaining to the place where the
work is to be done; that he has examined the plans and specifications for the work and
contractual documents relative thereto, and has read all bid documents, Contract
Documents, General Provisions, Special Provisions and Specifications furnished; and
that he has satisfied himself relative to the work to be performed.
The Bidder proposes and agrees, if this proposal is accepted, to contract with the
Monroe County Board of Commissioners, in the form of contract specified, to furnish all
necessary materials, equipment, machinery, tools, apparatus, means of transportation
and labor necessary to and to complete the construction of:
Public Aircraft Parkinq Aprons
Florida Kevs Marathon Airport
Monroe County, Florida
in full and complete accordance with the shown, noted, described and reasonably
intended requirements of the plans, specifications and contract documents to the full
and entire satisfaction of the Monroe County Board of Commissioners, with a definite
understanding that no money will be allowed for extra work except a set forth in the
attached Contract Documents for the unit prices listed opposite each item.
1-14
Schedule A
Schedule B
Additive 1
$177,132.80
$199,211.74
$ 80,067.52
$ 456,412.06
The Contractor shall complete the Schedule of Values included as Attachment "A". The
Schedule shall be added and the final total base bid amount will be:
$
~ 'Oi)'\\)bU,,~-r"I\U.J\VNW Fotd- Dollars
(total ba e bid - words) t:'ou~ "Do\\QP..~ I Q.tJ ci. SY h ro
It is agreed that the description under each item, being briefly stated, implies, although it
does not mention, all incidentals and that the prices stated are intended to cover all
such work, materials and incidentals as constitute Bidder's obligations as described in
the specifications and any details not specifically mentioned, but evidently included in
the contract shall be compensated for in the item which most logically includes it.
The quantities for bid itel11s li~;ted on tile attached ~:;ch(~duk' of I"::id Item ~;he(~ls ;-1r8
estimated quantities only for the purpose of comparing bids. Any difference between
these estimated quantities and actual quantities required for construction will not be
allowed as basis for claims by the Contractor for extra compensation. Compensation will
be based on the unit prices and actual construction quantities and may be modified as
stipulated by Sections 20-05 and 90-03 of the General Provisions.
The bidder further proposes and agrees hereby to commence the work with an
adequate force, plant and equipment at the time stated in the notice to the Contractor
from the Owner to proceed and fully complete performance within the time period stated
in the Instructions to Bidders from and after the date stated in the Notice-to-Proceed.
The undersigned further agrees that in case of failure on his part to execute the said
contract and the bond within ten (10) consecutive calendar days after written notice
being given of the award of the contract, the check or bid bond in the amount as
specified herein accompanying this bid and the monies payable thereon, shall be paid
into the funds of the Monroe County Board of Commissioners as liquidated damages for
such failure; otherwise, the check or bid bond accompanying this proposal shall be
returned to the undersigned.
rv1onroe County's perforrnarlce and obii~Fltiol1 to P;-lY under thi.') Contract, is contlllgelll
upon an ,'lnmnl approprialicJI1 b;t the !laCe,
Attached hereto is a certified check on the
Bank of _
the sum of 6 /0 dollars ($
made payable to the Monroe County Board of Commissioners.
or a bid bond for
)
Checkmarks
~ I have included Division I which entails the proposal forms.
V Schedule of Bid Items (Attachment "A").
~Bid Bond (If Applicable)
~ The Drug-Free Workplace form.
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III
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/
V Prime Bidder's Qualifications:
,/ List of major contracts in past 10 years
List of equipment and plant available for this project
Copy of latest financial statement
V Disclosure of Lobby Activities
P Acknowledgement of Receipt of Addendum
Di~vantaged Business Enterprise Program
, .' DBE Utilization Form "Attachment 1 ", Division III
'/' DBE Letter of Intent "Attachment 2", Division III
-v Bidder's Affidavit in Compliance with Florida Trench Safety Act
r Sworn Statement Pursuant to Section 287.133(3)(a), Florida Statutes, on Public
Entity Crimes
V. Sworn Statement Under Ordinance NO.1 0-1990
,/" Certification of Non-segregated Facilities
r Federal Wage Decision
y/" Certification Regarding Debartment, Suspension, Ineligibility, and Voluntary
Exclusion - 49 CFR Part 29
1// Copy of Bidder's License for State of Florida, evidence of competency and
V"" evidence of financial responsibility
Bidder's Statement on Insurance
(Checkmark items above as a reminder that thev are included.)
Mailing Address:
Phone Number:
,Eiro
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ZoVtvl'ld dGJ~f~rr
Signed:
Date:
Witness:
tiIlWqr:?7fl 16PrltJO ~ ..
(Name) .
'-J~ fl.
(Title)
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ATTACHMENT "A'1
SCHEDULE OF BID ITEMS
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I BIDDER NAME:
AIRPORT NAME: FLORIDA KEYS MARATON AIRPORT
AlP NO.: 3-12-0044-021-2005
b::~~~'~ilrr_': ~_'0~~7::~~~.9=f.'~;~:=::_:?9(~~~;-C:~~CILJ8:::: "-~'~_ ~__ _ __
r I .. ~ Uf-,'IT f'iO"'~"
I I' SPEC lTI-M DE~;cRIP-IION UI<IT : l.:S.ir,1,h,TED i IN _._.
lITEM No. I ()UA~_TITY L NUMllER:;
I EXiEt,DLl
-I o TAL
~-=---- -
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I 8
1-
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:
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Note: There will not be additional compensation for temporary air and water pollution, soil,
erosion, and siltation control. Payment will be incidental to this project.
! -1 =1
BIDDER NAME:
AIRPORT NAME: FLORIDA KEYS MARA TON AIRPORT
AlP NO.: 3-12-0044-021-2005
PROJECT NAME: CONSTRUCT AIRCRAFT PARKING APRONS - SCHEDULE "B"
SPEC ESTIMATED UNIT PRICE EXTENDED
ITEM No. ITEM DESCRIPTION UNIT QUANTITY IN TOTAL
NUMBERS
Mobilization
1 P-101-3.1 AT -rh:Q..j-fTh~le, -r~cwd "ThR<<- LS 1.00 !3 8$ Z l
~IIHcll\~ GAol&. ,~t...n-y CrH., Dollars
AND ..!Jt' 'J.. t ~
Cents
Clearing and grubbing
ATYi'IJe.. 5-l3
2 P-151-4.1 Dollars SY 1259 h5ijv
AND "-uJttJ+~
Cents
Unclassified excavation
AT --=:rhi.&tt.t.N
3 P-152-4.1 Dollars CY 280 13.~b :5c..<<40.00
AND
Cents
6" limerock base course
AT & Nt... ~R-t.d ~ ').
4 P-211-5.1 AND El ~h+~ Dollars CY 209 IO~.%~ ~,:'13:l'1
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Cents
0C)
---
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1-18
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A1RPOI<l NAME: n.0RIDA 1\1 YS MAJ~^ I ON AIRPOI<T
AlP NO: 3.12-l}a.j~-021-2':'C'5
I PROJ 1::( 1 NAVE; CC'\STRlJC l AJ RCRAI- r P ARKI~.jG APSQI'-iS - SCHE,JU LI: ;'8"
I r SPEC .1
I. ITEM I
No,
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UNIT PRICE
I UNiI _ ESTIMATED: IN ,
I .. ! QUAN1_I_fY NU,VBERS:
I )
I
I
ITEM 1ll::SCRIPTION
I" - - -.. --
I 2" Blturninous cOflude surf""" L.ourse (3.'4"
I Illaxlmunl "ggregaf<.)
I /, T ""Thf\~ dJ1dL i {t '1 Ol'C-_
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. beads ~t 1 OU % applic::ltioli r~t~~)
1'.(:02-5.1
----+
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I 7 '''<;20'5., ANOLc.{ +~ -~ sr
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I I/\r -6.1 j. :
. S i P-C70-5,2 I Doll<1<" I SF
-1 I ANDJ:i~+~____1
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1 I
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-" J QUANH,Y I
I
I
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1'<
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1'01'/1.1. [lID III MS 1 THROlh;!-: 1';
Note: There will not be additional compensation for temporary air and water pollution, soil
erosion, and siltation control. Payment will be incidental to this project.
I OlD;-JI:R NM\~--=-- -- -- - _~,=_~_n- -- - - --- I
IPJRPORT NAME: FLORIDA KEYS MARAfON AII,PORT I
AlP NO.: 3-12-0044-021.2005
PROJL::CT ~,/\ME; CW.STf\UCT AIf<CRAl T PAi{KING /,PRONS - ADIJITiYE ,\I_TERI','ATE "1"
~. r Sf'! -C -I' .---- -, _:. ':, _ .... --j " r LSTI~-A TED I UNIT PRICE EXTE~< DED -I
i~ I_NO- I ~T~~~SCRI! liON __~~~I QUANT~~j~~I~J~-Ol~ I
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I ITeM I SPice ITEM OESCRIVIION I UNt] I EnSTI,M,r: I ED I IN I EX_l,~N,LJED I
, No. , ~IjMN,ITT 'Nll"6[R- ,,,,T,,L
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I I i A'W~~\104- __ C""l~ ,I ! ____ !___ __!____
I I I Unrhssified <'xcav;J1ion I I I I
i 4 11'"152-4.1 i AT_-rrl,ift.J-..Q'-'€.~---~--r.'Ollm I CY , 10:2 13>, CC i 13::u,,00 I
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^NO_I-'YJNd~ Cents j I ,
~-~- +rurni"I'--;-;;d in$(::;[I;;,;"i:-t ii~C;'-;;(7:-:;:-1';- i ..~ --+1 -11- --J
I I I class Z, zinc: and PVC coal<,d falJric with I . ,I
j,ariJ(.'d wire. compl8(e in "I;lce
I 8 I F-16Z'S.1 I AT fi+1-\J E~ IT I 167! 93,60 I q 1G,~so I
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_..___I^"D F;f~____ I I
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I 9 1,-90<.,u I AT v: ',-1+1 E I ~h\ --- D.;i,;;;; I Sy ! m 58, 50 9, f H S 01
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/- - ~-_.- TOT^~~~IT~~~ THH;JUG-If-;- -- ~-t ~ D~5~
__ _ ___ _ _.____~ _ _.________ _.__ _ ~__ '__ _ _-L-__
Note: There will not be additional compensation for temporary air and water pollUtion, sort
prosion, and siltation (:ontrnl Payment will be indrlpntal to this projPd
BIDOEi, I'<AMt:: ~ _ ___ ___ _________
Ali\PClRT NN~E: I'LOI,10A I<EYS MA,r,ATCl'" A:EPOJ.:T
AlP NO_: 3..1;<-0041 021-;>005
1-21