Loading...
Item C04 C4 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE i Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tern James K.Scholl,District 3 Craig Cates,District 1 Michelle Lincoln,District 2 ' David Rice,District 4 Board of County Commissioners Meeting March 20, 2024 Agenda Item Number: C4 2023-2179 BULK ITEM: Yes DEPARTMENT: Project Management TIME APPROXIMATE: STAFF CONTACT: Cary Vick N/A AGENDA ITEM WORDING: Approval of a First Amendment to a Task Order with CPH, Inc. in the amount of$137,000.00 for Professional Architectural and Engineering Services for the New Storage Buildings at three (3) Monroe County Transfer Stations. This First Amendment is for Phase II which includes full construction design and engineering services through construction administration of the project. This project is funded by the Solid Waste Department(Fund 414). ITEM BACKGROUND: Monroe County Solid Waste Department is in need of having maintenance storage buildings installed at three (3) transfer stations located on Cudjoe Key, Long Key, and Key Largo to better serve employees and the public. A Task Order for Phase I was approved by the County Administrator on July 21, 2023. Phase I services included preliminary design and surveying services for each location. Solid Waste desires to move forward with the full design and construction of the new buildings. This First Amendment adds full construction design drawings,permitting assistance, bidding support, and construction administration services to the Task Order. PREVIOUS RELEVANT BOCC ACTION: n/a INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: Adds construction documents through construction administration services to the scope of work. STAFF RECOMMENDATION: Approval of First Amendment DOCUMENTATION: 185 Task Order—CPH—Transfer Stations—EXEC—7.21.23.pdf I st Amend to Task Order—CPH—Transfer Stations_signed.pdf 2023 CPH 07 COI GL AL WC PL signed exp 7 1 24.pdf FINANCIAL IMPACT: 414-40000 Original Task Order: $43,500.00 First Amendment: $137,000.00 Total Contract w/Amend.: $180,500.00 Insurance on file 186 TASK ORDER FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES BETWEEN MONROE COUNTY AND CPH CONSULTING, LLC dba CPH, LLC FOR NEW STORAGE BUILDINGS AT TRANSFER STATIONS In accordance with the Agreement for Professional Architectural and Engineering Services, made and entered into on January 18, 2023, between MONROE COUNTY, ("County") and CPH CONSULTING, LLC dba CPH, LLC, ("Consultant"), where professional services are allowed if construction costs do not exceed $4,000,000.00, or for study activity if the fee for professional services for each individual study under the contract does not exceed$500,000.00 ("Agreement"). All terms and conditions of the Agreement apply to this Task Order, unless this Task Order amends, adds, or modifies a provision or an Article of the Agreement, in which case,the provision or Article will be specifically referenced in this Task Order and the amendment, addition, or modification will be precisely described. These additions apply only to the project referenced in this Task Order. This Task Order is effective on the 21 st day of July 2023. WHEREAS, the Solid Waste Department desires to have new maintenance storage buildings constructed at the three transfer stations owned and operated by Monroe County. NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree as follows: 1. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement, the Consultant will provide Preliminary Floor Plans, Conceptual Site Plans, Topographic and Boundary Surveys, and Geotechnical Surveys for each transfer station location. Services provided shall include: a. Task A—Preliminary Floor Plan and Conceptual Site Plan i. Consultant shall attend one kick-off meeting with the County to evaluate specific needs for the proposed maintenance buildings. ii. Consultant shall prepare preliminary floor plan and conceptual site plan for each location for review and approval by the County. b. Task B —Pre-Design i. Topographic and Boundary Survey—Consultant shall perform Topographic Survey at each location to verify information from prior surveys in order to create a base for drawing files. Deliverables shall include a signed and sealed survey for each location. Page 1 of 2 187 ii. Geotechnical Survey — Consultant shall coordinate with subconsultant to perform up to three (3) standard penetration test bores up to fifty (50) feet each for use in design of foundations at each site. 2. In accordance with Article VII, Paragraph 7.1.1 of the Agreement, the County shall pay the Consultant a not-to-exceed amount of Forty-Three Thousand Five-Hundred and 00/100 dollars ($43,500.00)paid on a percent complete basis for the following phases: a. Preliminary Floor Plan and Site Plan - $6,500.00 lump sum paid upon County acceptance of plans and approval by the Director of Project Management. b. Topographic & Boundary Survey - $22,000.00 lump sum paid upon receipt and acceptance of stamped and sealed surveys and approval by the Director of Project Management. c. Geotechnical Survey-$14,000.00 not-to-exceed paid upon receipt and acceptance of survey and approval by the Director of Project Management. d. Reimbursable Expenses - $1,000.00 not-to-exceed paid upon receipt of backup documentation and approval by the Director of Project Management. All other Terms and Conditions of the Agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF,each parry caused this Task Order to be executed by its duly authorized representative. MONROE COUNTY FLORIDA MONROE COUNTY A OFMCE APPROVED AS TO FORM By: �� ,. 07.21.2023 County Administrator or Designee TO COUNTY ArWRNEY MATE: 7-1 M0 .3 CONSULT T-, CPH CO M. U G, LLC DBA CPH,LLC By: _ .. .. ate... _ ......... m Printe Name:_.� . ................` ............. w Title: OAD t „ Page 2 of 2 188 FIRST AMENDMENT TO TASK ORDER FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES BETWEEN MONROE COUNTY AND CPH CONSULTING, LLC dba CPH, LLC FOR NEW STORAGE BUILDINGS AT TRANSFER STATIONS In accordance with the Agreement for Professional Architectural and Engineering Services, made and entered into on January 18, 2023, between MONROE COUNTY, ("County") and CPH CONSULTING, LLC dba CPH, LLC, ("Consultant"), where professional services are allowed if construction costs do not exceed $4,000,000.00, or for study activity if the fee for professional services for each individual study under the contract does not exceed $500,000.00 ("Agreement"). All terms and conditions of the Agreement apply to this First Amendment to Task Order, unless this First Amendment amends, adds, or modifies a provision or an Article of the Agreement, in which case, the provision or Article will be specifically referenced in this First Amendment and the amendment, addition, or modification will be precisely described. These additions apply only to the project referenced in this Fist Amendment to Task Order. This First Amendment is effective on the 20t' day of March 2024. WHEREAS, the Solid Waste Department desires to have new maintenance storage buildings constructed at the three transfer stations owned and operated by Monroe County; and WHEREAS, the parties entered into a Task Order on July 21, 2023, whereby the Consultant provided Phase I services including surveys and preliminary design for each location; and WHEREAS, Phase I of the project has been completed and the parties are prepared to proceed with the next phase of the project. NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree as follows: 1. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement, the Consultant will provide engineering and design, bidding, and construction administration services. Services provided shall include: a. Task A—Design Documents and Permitting i. Consultant shall provide individual design packages for each building site. The design package shall include the following: 1. Final Floor Plan 2. Elevations 3. Building Criteria and Specifications Page 1 of 3 189 4. Civil Site Plan 5. Civil Grading and Drainage 6. Erosion and Sediment Control Plan 7. Mechanical and Electrical Plan ii. Consultant shall prepare design packages for review and approval by the County prior to submission for permitting. iii. Consultant shall provide signed and sealed documents for permit submittals. iv. Consultant shall respond to comments from applicable permitting agencies. v. Consultant shall provide revised drawings and specifications for modification, clarification, or additional documents as needed for obtaining permits. b. Task B —Bid Phase Services i. Upon County's request, Consultant shall attend pre-bid meetings at each site location. ii. Consultant shall respond to pre-bid Requests for Information (RFIs) and assist with issuance of addenda as needed. c. Task C—Construction Administration Services i. Consultant shall review shop drawings, respond to RFIs, issue field change exhibits, and produce plan addenda to address major RFIs. ii. Consultant will coordinate with Contractor on progress of project and perform site visits as needed to verify field conditions. iii. Consultant shall be available for virtual monthly progress meetings as needed to coordinate with County and Contractor. iv. Consultant shall review, evaluate, and issue responses to all change order requests. v. Consultant shall perform substantial completion walk, generate punch list, and perform final walk of each site to certify completion of construction. vi. Consultant shall review as-builts, prepare close-out documents, and coordinate with permitting agencies to finalize construction activities. 2. In accordance with Article VII, Paragraph 7.1.1 of the Agreement, the County shall pay the Consultant a not-to-exceed amount of One Hundred Thirty-Seven Thousand and 00/100 dollars ($137,000.00)paid on a percent complete basis for the following phases: a. Design Documents and Permitting - $105,000.00 lump sum paid upon County acceptance of plans and approval by the Director of Project Management. b. Bid Phase Services - $4,000.00 lump sum paid upon completion of bidding phase and approval by the Director of Project Management. c. Construction Administration - $24,000.00 not-to-exceed paid upon construction progress and approval by the Director of Project Management. d. Reimbursable Expenses - $4,000.00 not-to-exceed paid upon receipt of backup documentation and approval by the Director of Project Management. Page 2 of 3 190 The total not-to-exceed amount of this Task Order.including this First Amendment is One Hundred Eighty Thousand,Five-Hundred and 00/100($180,500.00). All other Terms and Conditions of the Agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF,each party caused this First Amendment to Task Order to be executed by its duly authorized representative. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: KEVIN MADOY%,Clerk OF MONROE COUNTY,FLORIDA By: _. .............. By; As Deputy Clerk Mayor/Chainnan Date: ------- ............... MONROE COUMY ATrORNEYS OFFICE APPROVED AS TO FORM DAM CONSULTANT: Consult is Witne Attest: CPH CONSULTING,LLC DBA CPH,LLC By:_ ... ... By: Prm 'ame:.%, Printed Name: Title: 31raril, Mkryopi'"r Title: Ao Aw Page 3 of 3 191 DATE(MM/DD/YYYY) ACOR" CERTIFICATE OF LIABILITY INSURANCE 7/1/2024 6/30/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER LOckton Companies NAME: 444 W.47th Street,Suite 900 PHO fAIC,NEo FAX Kansas City MO 64112-1906 E-MAIL Ext: A/C No (816)960-9000 ADDRESS: kcasu@lockton.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Liberty Insurance Co oration 42404 INSURED CPH CONSULTING,LLC INSURER B:Allied World Surplus Lines Insurance Company 24319 1521250 DBA CPH,LLC INSURER C:Liberty Mutual Fire Insurance Company 23035 500 WEST FULTON STREET INSURER D:American Guarantee and Liab. Ins. Co. 26247 SANFORD FL 32771 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: 1941 1204 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY C X COMMERCIAL GENERAL LIABILITY Y N TB2-641-446t61-033 7/1/2023 7/1/2024 EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ 1 000 000 MED EXP(Any one person) $ 25,000 PERSONAL&ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 POLICY PRO- LOC PRODUCTS-COMP/OP AGG $ 4 000 000 OTHER: $ A AUTOMOBILE LIABILITY Y N AS7-641-446t61-013 7/1/2023 7/1/2024 COMBINED SINGLE LIMIT $ Ea accident 2,000,000 X ANY AUTO BODILY INJURY(Per person) $ XXXXXXX OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS XXXXXXX HIRED NON-OWNED PROPERTY DAMAGE $ XXXXXXX AUTOS ONLY AUTOS ONLY Per accident L I I $ XXXXXXX D X UMBRELLA LIAB OCCUR Y N AUC 3845324-00 7/1/2023 7/1/2024 EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 5,000,000 DED RETENTION$ $ XXXXXXX PER WORKERS COMPENSATION N X I STATUTE EERH A AND EMPLOYERS'LIABILITY WC7-641-446161-023 7/1/2023 7/1/2024 A Y/N EXCEPT FOR OH,ND,WY,WA ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? � N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 B PROFESSIONAL N N 0313-8987 7/1/2023 7/1/2024 $5,000,000 PER CLAIM;$5,000,000 LIABILITY AGGREGATE DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) CERTIFICATE HOLDER IS AN ADDITIONAL INSURED WITH REGARDS TO GENERAL LIABILITY,AUTO LIABILITY AND UMBRELLA LIABILITY WHEN REQUIRED BY WRITTEN CONTRACT. 16 BY- . 26 23 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 19411204 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN MONROE COUNTY BOARD OF ACCORDANCE WITH THE POLICY PROVISIONS. COUNTY COMMISSIONERS PO BOX 1026 AUTHORIZED REPRESENTATIV. KEY WEST FL 33041 ? rt:: ©1988 015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 192