Item E1 E1
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
March 20, 2024
Agenda Item Number: E1
2023-2185
BULK ITEM: Yes DEPARTMENT: Sheriffs Office
TIME APPROXIMATE: STAFF CONTACT: Julia E. Todd
N/A
AGENDA ITEM WORDING: Approval of Department of Management Services,Additional Terms and
Conditions Agreement, for Grant#s25-24-01-14.
ITEM BACKGROUND:
On,November 8, 2023, the BOCC approved the Monroe County Sheriffs Office 911 Grant Application
for GEOCOMM Professional Services for Monroe County - GIS, MSAG, ALI, Data Sine Grant
Application. Further, State approval was required from the 911 Emergency Communication Board.
Application was submitted to and approved by the 911 Emergency Communication Board on January
29, 2024. This agreement completes the Grant Application process to purchase the GEOCOMM
services.
PREVIOUS RELEVANT BOCC ACTION:
On,November 8, 2023, the BOCC approved the Monroe County Sheriffs Office 911 Grant Application
for GEOCOMM Professional Services for Monroe County - GIS, MSAG, ALI, Data Sine Grant
Application. State approval was required from the 911 Emergency Communication Board. Application
was to submitted and approved by the 911 Emergency Communication Board on January 29, 2024.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
No.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
911 Grant s25-24-01-14 Addl Terms & Conditions.pdf
1341
FINANCIAL IMPACT:
None.
1342
Additional II
This Grantis entered into by and between the Florida Department of Management Services (the
"Department" or" ")and [Monroe] ("Grantee"), collectively referred to as t "Parties." The terms of this
Agreement encompass n supplement the terms and conditions contained in W Form 3A,911 Grant Programs
(the "Application"), incorporated y reference in Rule 60FFI-5.003, Floridainistr tiv Coe (F. .C.), an
the Grantee's award letter.
® AUTHORITY
The Department hasbeen appropriated n s from the Emergency Communications Trust Fund to provide
rants to counties forte purpose of upgrading 911 systems. The Department has the authority, pursuant
o section 282.702, Florida Statutes (F. .), to enter into this Agreement and to disburse the appropriated
funds to the Granteeunder the terms and conditions set forth herein.
CONDITIONS2. GENERAL TERMS AND
2.1. The Application,the Grantee's award letter, and these Additional Term andConditions for State Grant,
including its attachments and exhibits (collectively referred to as the "Agreement"), contain all of the
terms and conditions agreed upon by the Parties. If there are anyconflicting r vii s between the
documents that up the Agreement,the following order of precedence applies:
2.1.1. These iti nl Term andConditions for StateGrant;
2.1.2. Attachment 1, Audit Requirements for Awards of Assistance (including Exhi it )H
2.1.3. the Grantee's award letter; and
. .4. the Grantee's submitted Applicaio
2.2. In accordance with sections 365.172 and 365.173, F. ., the Grantee shall perform the tasks specified
herein in accordance with the terms and conditions of this Agreement.
2.3. The term of this Agreement begins ,and ends on April
. . The Parties shall be governed by all applicable state and federal laws, rules, executive orders, and
regulations, including, u of limited to, those identified in the "'Applicable Statutes and Regulations"
table, below. Anyexpress reference in this Agreement to a statute, rule,or regulation in no way implies
that no other statute, le,or regulation applies. Failure to comply mayaffect the current grant award
and future grant awards.
2.4.1. The Granteeshall comply with the State of Florida Reference Guider State Expenditures,which
can be obtained at the Florida Department of FinancialServices, Division of Accounting and
Auditing, site®
2.5. The method of payment for this agreement is cost-reimbursement or rural payment pursuant to section
21 . 1( )( ), F.S.This Agreement shall not exceed teamount specified on the Grantee's award letter,
and payment shall only be issued by the Department after acceptance of the Grantee"s performanceGrantee" as
set forth by the terms n conditions of this Agreement. No renewals oft is Agreement are available.
2.5.1. Advance payments may be permitted under this agreement in accordance with Florida law and
the Reference Guide for State Expenditures. Grantee shall provide DIVIS withall necessary
information in furtherance of facilitating an advanced ens which conforms it the
Agreement terms and all applicable legal requirements.
2.5.2. Any reduction of grantexpenditures approved y the Emergency Communications Board does
not require a grant amendment to this Agreement.
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2.6. The Grantee agrees to use the funds awarded under this Agreement only for costs directly incurred for
the grant project activities specified in the Application. Costs must be reasonable, necessary, allocable,
and allowable for the approved project and only incurred during the term of this Agreement.
2.6.1. The Grantee shall refund to the Department any balance of unobligated funds that was advanced
or paid to the Grantee.
2.6.2. The Grantee shall refund to the Department any monies used for ineligible purposes under the
laws, rules, and regulations governing the use of these funds.
2.7. The Grantee shall submit the final request for reimbursement or payment and supporting
documentation for incurred obligations tote Department no later than 120 days after expiration of
this Agreement.
3. OBLIGATION TO PAY
The State's obligation to pay under this Agreement is contingent upon annual appropriation by the Legislature
and is subject to any modification in accordance with either Chapter 216, F.S., or the Florida Constitution.
® MODIFICATION
4.1. The Scope of Work in the Application is hereby modified to specify the following deliverable(s):
Deliverable No. I—Tasks to (CIS Data Support)
Performance Standard Documentation Financial Consequences
Complete a//work to 1) The Grantee shall submit If Grantee fails to comply
complete(GIS Data reimbursement or with any term of the award,
Support)in accordance payment claims in DIVIS shall take one or more
with the Grantee"s accordance with Section of the following actions:
contract with its vendor. 15, below. 1. Temporarily withhold cash
2) The Grantee shall submit payments pending correction
copies of: of the deficiency by Grantee;
a. Any contracts or 2. Disallow all or part of the
purchase orders with cost of the activity or action
venclors; not in compliance;
b. Vendor invoices; 3. Wholly or partly suspend
c. Proof of payment to or terminate the current
vendors; and award for the Grantee;
d. Proof of receipt of 4. Suspend or deny future
deliverables. grant awards; or
5. Take other remedies that
may be legally available.
DMS will provide no
reimbursement or payment
for any improvement that
does not meet the standards
established in this
Agreement.
TOTAL REIMBURSABLE OR PAYMENT AMOUNT NOTTO EXCEED$90,578.60
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S. CONTACTS AND N 11°'llClll;;
. In accordance with section 21 71(2), .S., the Department's Grant Manager is responsible for
enforcing r or ance of this Agreement's terms and conditions and wills s the Department's
liaison it the Grantee. As part of his or her duties,the Department's Grant Manager will:
5.1.1. Monitor and document the Grantee's performance of the terms of this Agreement, which
include shall not be limitedto, onsite visits by DIVIS staff, limited scope audits, or desktop
monitoring;
® a Review all documentation for which the Grantee requests t; and
5.1-3. Reconcile and verify all funds received against all funds expended duringrig f this
Agreement and producea final reconciliation report that identifies any funds paidin excess of
e expenditures incurred ra tee.
The Department's Grant Manager responsible for the
administration this Agreement is®
Valerl i i t
Tallahassee FL 32399
I r l s,
® The Grantee's Grant Manageris responsible for monitoringperformance of th is Agreement's terms
and conditions ill serve as theGrantee's liaison withe Department, As part of his or her duties,
the Grantee's Agreement Manager shall provide all reports, as well as any other required documents
under this Agreement, to the Emergency Communications a in accordance with Section 9, Grant
Reporting Procedures, e Application.
e Grantee's Grant Manager responsible for the
administration of this Agreement is®
The
r i i i
5.3. In the event that different managers or addresses are designated by either party after ec tip f this
Agreement, a notice of the name, title, and address of the new Grant Manager will be providede
other party in writing. Such changes do not require a formal written amendment to the Agreement.
All notices from bothParties, other than e notice of awardand notices related e business of the
Emergency Communications Board, shall be effective e placed in the UnitedStates, first-class mail,
postage prepaid, by registeredr certified ail, return receipt requested,to the addresses above.
6. AUDIT REQUIREMENTS
. The Grantees all retain its records, financial records, supporting documents, statistical records, an
y other documents, including electronic storage media, pertinent to this Agreement in accordance
with the record retentionrequirements of PartAttachment 1, Audit Requirements for Awards of
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State Financial Assistance. The Grantee shall cooperate it Department to facilitate the
duplication and transfer of such records r documents upon theDepartment's request.
Grantee shall maintain books, records, and documents in accordance withgenerally accepted
accounting ri ci les to sufficiently and pro rl reflect all expenditures of funds provided by the
Department n er this Agreement.
6.3. The Granteeshall comply with all applicable requirements of section 215.97, F.S., and Attachment 1,
Audit Requirements for Awards of State Financial Assistance. If the Grantee is required o undergo a
audit, the Grantee shall disclose all related party transactions to the auditor.
7. RECORDS
7.1 As required section 215m 7, F.S., and Rule 6 -5o 6, .C, the Department,the Department of Financial
Services, and the Floridau for General,or any of their authorized representatives, shall enjoy the right o
access to any documents, financialstatements, a ers, or other records of the Grantee which arepertinent
tot is Agreement, in order o make audits,examinations, excerpts, and transcripts. The right of access also
includes timely and reasonable access to the Grantee's personnel forte purpose of interview n
discussion related to such ocu en s. This provision does net limit the Department's authority to conduct
or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the
authority n state awarding agencyinspector general,the Auditor General, oray other state official.
.2 The Grantee shall maintain all records, including those pertaining to any and all contractors, subcontractors,
and consultants to be paid from s provided under this Agreement andfurther including docu entatio
of all program costs in a form sufficient to determine compliance with the requirements n je ives of
the Application, and all other a lic le laws and regulations, for the longer of five ( ) years after the en
of the performance period specified in the table above and all pending matters or the period required y
e General Records Schedules maintained by the Florida Department of State.
7.3 If theGrantee's record retention requirements terminate prior tote requirements stated herein, the
Grantee may meet the Department's record retention requirements for this Agreement by transferring its
records to the Department at that time, and by destroyingu lic to records in accordance with section
501.171, F.S., and, if applicable, section 11 e 701, F.S. The Grantee shall adhere to established information
destructionstandards such s those established by the National Institute of Standards and Technology
Special Publication "Guidelines for Media S ni i tion" (2006). ., �
7.4 In accordance with section 216.1366 F.S.,the Grantee shall permit the Department: to i
S � r�. ,
pinspect the Grantee's
financial records, papers, and documents that are directly related to the performance of the Agreement or
the expenditure of state funds and the programmatic records, papers, and documents that the Department
determines are necessary to monior the performance of the Agreement or toe sure that the terms of the
Agreement are being met. The Grantee shall provide such records, papers, and documents requested
the Department within to (1 sines days after the request is made,
S. PUBLIC RECORDS
The Grantee, an agency as defined in section 11 1 (2), F.S., must comply with the requirements of Chapter
1 , in the performance of its obligations n e this Agreement. The Grantee must also ensure h t any
contractors subcontractors that perform or ursu nt tot is Agreement comply with the requirements
of Chapter 119, F.S.,as applicable.
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. LI 8111111,,,111"1' Y
9.1. The Granteeis solely esponsi le to parties it deals with in carrying out the terms of this Agreement
and, subject to the limitation of section 768,28, . ., the Grantee shall of e Department harmless
against all claims aeer nature y third parties arising from performance under this Agreement,
9.2. The Grantee, a subdivision as defined in section 768.28, F. ., agrees to be fully responsible for its
negligent ortortious acts or omissions which result in claims ors its against the Department and agrees
o be liable for any damages proximately caused y the acts or omissions to the extent set forth i
section 768.28, F.S. Nothing in this Agreement is intended o serve as a waiver of sovereign immunity
by e Grantee. Nothing in this Agreement may be construed as consent by a state agency or
subdivision of the state to be sued y third parties in any matter arising out of any contract,
10. EVENTS OF DEFAULT
If any of the following events occur ("Events of Default"), the Department shall have the right to terminate
further payment of funds under this Agreement, and the Department may exercise any of its remedies set forth
in Sectione e ies oft is agreement. However,the Department maya ens or partial payments
after any Events of Default without waiving the right o exercise such remedies and withoutbecoming liable to
make any further payment. The Events of Default are®
. If any warrantyr representation made by the Grantee in this Agreement or any previous agreement
with the Department is or becomes false or misleading in any respect;
10.2. If the Grantee fails to keep or timely erfor any of the obligations, terms, or covenants in this
Agreement or any previous agreement it the Department and has not cured them in a timely
fashion;
. If material adverse changes occur in the financial condition of the Grantee at any time during the
term of this Agreement; or
.4. If any reportsrequired y this Agreement have not been submitted to the Departmentor have been
submitted wi incorrect, incomplete, r insufficient information.
11.REMEDIES
If an Event of Default occurs,then the Department shall provide a written notice to the Grantee, and, upon the
Grantee's failure to curet e default within the thirty( ) calendar days,the Departmenty exercise any one
) or more of the following remedies, either concurrently or consecutively:
. Terminate this ree e t in accordance with Section 1 , Termination, below;
1.2. Withhold or suspend e payment of all or any part of a request for payment;
11.3. Exercise any corrective or remedial actions, including of limited to:
11.3.1. Request additional information from the Granteeto determine the reasons for or the extent
of non-compliance or lack of performance;
1.3.2. Issue a writtenwarning o advise that moreserious measures may be taken if the situation is
of corrected; o
1 vise the Grantee to suspend, discontinue, or refrain from incurring costs for any activities
in question.
Pursuingany of the above remedies ill not preclude the Department from urs in any other remedies
available under this Agreement or at law or inequity. If the Department waives any right or remedy in this
Agreement or ai s to insist on strict performance by the Grantee, it does not affect, extend, or waive any other
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rightr remedy of the Department, or affect the later exercise of the same right or remedy by the Department
r any other default by the Grantee.
12.TERMINATION
12.1. Termination Due to the Lack of Funds. If funds become unavailable forte Agreement's purpose,
such n event will not constitute of I byte Department or the State. The Department agrees
o notify the Grantee in writingat the earliest possible time if funds are no longer available. In the
event n funding identified y the Grantee as funds to be provided for completion of the
project s described hereinbecomes unavailable, including if any State funds upon which this
Agreement depends are withdrawn or redirected, the Department may terminate this Agreement
by providing ri a notice tote Grantee. The Department will be the final authority as to the
availability s.
.2. Termination for Cause. The Department may terminate t is Agreement for cause a er ten (1 days
of a writtennotice,which will be issued after the 30-daycure period ends. Cause includes, ut is not
limited i se of funds, fraud, lack of compliance wi lit e rules, laws, and regulations,
failure to performon time,or refusal to permit public access to any document, paper, letter, or other
material subject o disclosure under Chapter 119, F.S., unless exempt from i (a) of Article
of the State Constitution and section . 7(1), F.S., or applicable state or federal law, which the
Grantee created r received under this Agreement.
. . Termination for Convenience. The Departmentterminate this Agreement for convenience o
when it determines, in its sole discretion, that continuing e Agreement would not produce
beneficial results in line with the further expenditure of funs by providingGrantee it thirty
( ) calendar s' prior written notice.
.4. Mutual Termination The parties may agree to terminate this Agreement for their mutual
convenience rou a written amendment of this Agreement. The amendment ill state
effective date of the termination an e procedures for proper closeout of the Agreement.
12.5. Grantee es onsi ilities pon Ter inationUpon notice of termination,the Grantee shall-
12. .1. Not incur new obligations fort the terminated portion oft e Agreement;
12.5.2. Cancel as many outstanding obligations as possible. Costs incurred after the receipt of the
termination notice are disallowed. The Grantees ll not be relieved of liability tot e
Department ec use of any breach of this Agreement by the Grantee. The Department may,
to the extent authorizedy law,withhold payments to the Grantee for the purposeof set-off
til the exact amount of damages due to the Department from the Grantee is determined.
13. RESULTING THIRD PARTY CONTRACTS AND SUBCONTRACTS
13.1. The Grantee may contract it it parties to perform workin accordance with its Application. The
Grantee remains fully responsible fort e satisfactory completion of any and all work performedany
contractors and subcontractors,
3.1.1 If the Grantee contracts all or part of the work contemplated under this Agreement, including
entering into contracts with vendors for services, it is understood e Grantee that all such
contract arrangements shall be evidenced by a written document containing all provisions
necessary to ensure the contractor's compliance it applicable state and federal laws. The
Grantee further agrees that the Department shall not be liable to the contractor for any expenses
r liabilities incurred under the contract and that the Grantee shall be solely liable to the
contractor fo l expenses and liabilities incurred under the contract. The Grantee's
contractor(s) or subcontractor(s) shall indemnify and hold the Departmentharmless against all
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claims to the extent allowed by the law; and, at its expense, will defend theagainst
such claims; and
13.2. With the Grantee's approval, the Grantee'scontractor may subcontract wor or , and the
Grantee"s contractor wi l responsible for satisfactory completion II subcontracted work; and
3. The Grantee's contractor(s) or subcontractor(s) shall disclose to the Grantee and the Department if it is
on the Convicted Vendor List identified in section 287.133(2) F.S., or the Discriminatory Vendor List
identified in section 7. 2), F.S.
14. MANDATED CONDITIONS
14.1. The Grantee and its contractors and subcontractors have an obligation to utilize the U.S. Department of
Homeland euri 's ( S) E-VerifV system for all newly ire employees in accordance with section
5, F.S. By executing this Agreement, the Grantee certifies that it is registered it , and uses, the
E-Ver4 system for all newly it d employees in accordance with section , F.S. The Grantee must
® tin an affidavit from its contractors and subcontractors in accordance with paragraph ( )( ) of section
5, F.S., and maintain a copy of such affidavit for the duration of the Agreement.
. This section serves as notice to the Grantee regarding therequirements of section 448.095, F.S.,
specifically sub-paragraph ( ) c)1, and the Department's obligation to terminate the Agreementif it has
a good faith beliefthat the Grantee has knowingly violated section ( ), F.S. The Departmentill
promptly notify the Grantee and order the immediate termination the contract between the Grantee
and a contractor and a subcontractor performing workon its behalf for this Agreement should the
Departmentv a good faith beliefthat the contractor or subcontractor has knowingly violated section
( F.S.
14.3. In accordanceit ctios 11.062 and 216.345, F.S.,funds received under this Agreement are not to be
used r the purpose of lobbying or used to directly or indirectly influence legislation or any other official
actin by the Florida Legislature,the judicial brand, or any state agency.
14.4. Pursuant to section 25. 7 ( )( ), F.S., if the Grantee is a RuralCommunity or Rural Area of Opportunity
as thoseterms are defined in section 2 (2), F.S., the Granteey request that the Department
provide payment f invoices for verifiable and eligible performance that has been completed i
accordance wit e terms and conditions set forthin this Agreement. The Granteesubmit its
request to electto receive rural payment, including any financial hardship documentation, in writing
the Department's Grant Manager specified in this Agreement. Following e onsrati of financial
hardship anthe initial request to elect to receive rural payment, subsequent e u ss for payment an
all necessary documentation for incurred and appropriate costs shall be submitted in writing tote Grant
Manager.
15. MISCELLANEOUS
1 . . _ov rni L n e e. This Agreement shall be construed under the laws of the State lori a,
and the venue for any legal arequitable a i n that arises out of or relates to this Agreement shall e
in the Circuit Court of Leon ; in any such action,the Parties waive any right jury trial.
1 . .
Subject to the terms and conditions established in this Agreement and the
billing r ce es established byte Department, the Department agrees to pay the Granteein
accordance it ction 215.422, F.S. The applicable interest rate can be obtainedto
15.2.2. Invoicing. The grantee shall submit all claims for reimbursement,progress payments, payment,
and rural payment as described in Section 8, Financial and Administrative Requirements, of the
Application. After receipt f the reimbursement claim, and in accordance with the payment
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provisions established in this Agreement, the Department shall disburse the amount of funds
approved by the Board. For requests for payment of invoices for verifiable and eligible
performance for a rural community or rural area of opportunity pursuant to section
215.971(l)(h), F.S., the Grantee all submit all supporting documentation required for
payment including, but not limited to, copies of purchase orders, invoices, and any other
expenditure justifications.
15-2.3. Invoice Detail. Invoices submitted by the Grantee must fulfill all requirements specified in the
scope of work and include all supporting documentation, when applicable. The Grantee shall
also submit invoices in sufficient detail to fulfill all applicable requirements of the State of Florida
Reference Guide for State Expenditures. All charges for reimbursement or payment of expenses
authorized by the Board shall be submitted to the Department in sufficient detail for a proper
pre-audit and post-audit to be performed.
15.3. Intellectual ELqperty. Where activities supported by this Agreement result in the creation of intellectual
property rights, the Grantee shall notify the Department, and the Department will determine whether
the Grantee will be required to grant the Department a perpetual, irrevocable, royalty-free,
nonexclusive license to use, and to authorize others to use for State government purposes, any resulting
patented, copyrighted, or trademarked work products developed under this Agreement. The
Department will also determine whether the Grantee will be required to pay all or a,portion of any
royalties resulting from such patents, copyrights, or trademarks.
15.4. Conflict of Interest. This Agreement is subject to Chapter 112, F.S. The Grantee shall disclose the name
of any officer, director, employee, or other agent who is also an employee of the State. The Grantee
shall also disclose tename of any State employee who owns, directly or indirectly, more than a five
percent (5%) interest in the Grantee or its affiliates.
15.5. Non-Discrimination. The Grantee shall not unlawfully discriminate against any individual employed in
the performance of this Agreement due to race, religion, color, sex, physical handicap unrelated to such
person's ability to engage in this work, national origin, ancestry, or age. The Grantee shall provide a
harassment-free workplace, and any allegation of harassment shall be given priority attention and
action.
K.1ectronic Funds Transfer Enrollment. The Grantee agrees to enroll in Electronic Funds Transfer (EFT),
offered by the State's Chief Financial Officer,within thirty(30) days of the date the last Party signed this
Agreement. Copies of the authorization form and a sample blank enrollment letter can be found at:
Questions should be directed to the EFT Section
at (850) 413-5517. Once enrolled, invoice payments will be made by EFT.
15.7. Survival. Any right or obligation of the parties in this Agreement which, by its express terms or nature
and context, is intended to survive termination or expiration of this Agreement, will survive any such
termination or expiration.
15-8. Severability. If any provision of this Agreement is in conflict with any applicable statute or rule or is
unenforceable, then the provision shall be null and void to the extent of the conflict and shall be
severable but shall not invalidate any other provision oft is Agreement,
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................................. .....——----—11111 hereby a irrn Tny authodty to bind the Grantee and affirm the Gran-tee's authority and responsibility-for
the use of the funds requested,
Gran-tee
Date:
Signature of County Representative authorized -to lbind the Grantee
MONROE OOUWN ATTORNEYS OFF#CIF
APPROW.D.AS TO FORM
............................................ .................
Printed Name
TAWCOUNIYAtTORNEY
Grantor VATE�
............................
Department of Management Services Date: .....................
................ ................................
Printed Names
............................................... .........
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APPI ICABLE S l'WTUTIES AI ND RIIEGUIII Al 110INS
This is a noin-exhauustiv Mist of statutes and reguhtions. The Grantee shall The aware of and CIDMIPIIY With all State and
iederai Ilaws, rWes, polficies,and regWations r0atfing to its 1perforiinance under this Agreerneint.,
General Requirements
............. ............................. .....................................................................
Florida Statutes (F S.)
.................... ...................... ............................
§.... 1.1.062, F. . - Use of state funds for �obbyingprohiflted; 1penalty
. ..... ..................................... ..........................................................
§ 20.055, F.S. -Agency inspectors general
................................ ...........................................................................
Chapter 11Z F.S, -Public Pfficers and Fmployees:General Provisions
....................................................................................................... ..........................................................
Chapter,119., -Public Rerords
................................. ....................................
§ 2:15.34, RS. -State funds; non-collectiWe it erns; procedure
............................................................... -..............................................................
§ 215.422, f".& - Payments, warraints, and invoices; processing dirne limits; dispiste itesollution; agency of.,
judicial branch compliance
..................................... ....................................................-
§ 215.97, 1::;.S, - i1orida Single Audit Act
§ 215.971, ll:'.'.S. ....Agreements funded with f(..-Werall or state assistance
... ...........................................................................................
assistilnce to a CQUIlty ar nu,Winii '
cij`jq'1111'1�11 I III i t q!ngj2,a!jy2qLr � aE,!rj!q,!r2a,! ��Are;ii of
§ 216.301., F.S. Appropriations; undisbuirsed balances
................ .............................................
§ 2:16.347, Disbursement of graints and aids appropriations for lobbying prolhflWted
................................... ...........
2-16.3475, F.S. - Maxii-num rate of payment for services funded Under General Appropriations Act Jor
awarded on a noncompetitive basis
§ 216.181(16), F.S.-Approved budgets for operations and fixed capiW out'llay
..........................................— — ...-. . ................— ...........
§ 273.02, II::: Su- Record and inventory of certain property
..................................... ..............................................................................................................................................
§ 287.3.33, F.S.-Public entity criirne;denial or revocation of the right to transact busirness with public entities
.............................. ..........
§ 28-7.134., RS. - Discrimination; deniall or revocation of the right to transact business with public entities
§ 287.135, RS. - Prohibition against contracting With scrutinized companies
......................................
Chapter 443, rS. ..- Reemployment Assistance,
--- ------- .......................
....................
"F'..S S
" ecurity of confiden-dai personal informa-Voin
..............................
...........
Florida Administrative Code(IF.A.C.)
Rule Chapter 591-5 -State Financial Assistance
..................................................................... .......................................... ..................
Memoranda
...........................................CFO Memorandum No. 02 (2012 13) . Contract and Grant Reviews and Related Payment Processing
Requireii-nents
CFO IYnJlemoranduurn No 20 (2019-20) Compliance Requirernents for Agreements
...............................—............. .......... ............... .....................................
,State 91:2, Plan and IEmergency Communications Board Statutes and Rules
Florida Statutes
..........................................................................................
Chapter,365, F.S. - U.se pf Telephones and F-ar'simile Machines
.......................................................................................................................................................... ..... .....
Florida Administrative Code
..................... ........................... .....................................
Rule Chapter 6OFF-6 -Stote E911 Plan
Rule Chapter 6OFF.1 5 -ftneregency Communications Board
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ttachirneriot 1
AUDIT REQUIREMENTS
FOR AWARDSF STATE AND FEDERAL
FINANCIAL ASSISTANCE
The administration f resources awar rt n of Management Services (Department) to the
recipient may be su o audits and/or monitoring by the Department, as describedin this section.
MONITORING
In addition to reviews of audits conducted in accordance with2 CFRu it Requirements, and
section 215,97, Florida Statutes (F, .), as revised(see AUDITS below), monitoring proceduresinclude, ut
not be limited t , on-site visits by Department staff, limited co audits s fined by 2 CFR §200.425, or other
procedures. nt in into thisagreement, the recipient agr to comply and cooperate wit nmonitoring
procedures r processes deemed appropriatey the Department. In the event the Departmentt r in t
limited co audit recipient is appropriate,the recipientagrees to complywith any additional instructions
provided nt staff to the recipient regarding such audit. The recipient u r agrees to comply n
cooperate ith any inspections, reviews, investigations, or audits deemed necessary the Chiefin nci I
Officer )or Auditor General.
AUDITS
Part 1: Federally Funded
This part is applicableif therecipient is a state or local government or a nonprofit organization as defined in 2
F , §200.64, and §200.70.
I. A recipientx en s $750,000 or more in federal awards in its fiscal year must have single or
program-specific audit conducted in accordance iprovisions of 2 CFR 200, SubpartAudit
Requirements. EXHIBIT 1 to this form lists the federal resources r through the Department by
this agreement. In determining the federal awards expendedin its fiscal year, the recipient shall consider
II sources of federal r , including federal ources received from the Department. The
determination ounts of federal awards expendedshould a in accordance withthe guidelines
established in 2 CFR §§200.502-503. An audit of the recipient conducted by the Auditor General in
accordance itprovisions of 2 CFR §200,514ill meet the requirements of this rt.
2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements
relative u ite responsibilities as provided in 2 CFR0 1
3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have
n audit conducted in accordance withthe provisions of 2 CFR 2 , Subpartw iRequirements. I
e recipient less than 75 in federal r in i fiscal r n elects o have an audit
conducted in accordancewith the provisions of 2 CFR 200, Subpart F ®Audit Requirements, the cost o
the audit muste paid from n® e er I resources (i.e., the cost of such n audit musti from
recipient resources tined from other than federal entities).
Part II: State Funded
1. In event that the recipient x n s a total u t of statefinancial assistance equal to or in excess
of $750,000 in any fiscal year of such recipient (for fiscal years n ing June 30, 2017, and thereafter),
the recipient st have a state single or project-specific audit for such fiscal year in accordance with
section1Rule Chapter 1- , e to Financial Assistance; and Chapters 1 a 5 (local
governmental entities) n 1 (nonprofit for-profit organizations), Rules of the Auditor General.
EXHIBIT this form lists the state financial assistance awarded through the Department by this
agreement. In determining the state financial ssist nce expended in its fiscal year, the recipient shall
e 1 of
1353
consider all sources of state financial assistance, including state financial assistance received from the
Department, other state agencies, and other nonstate entities. State financial assistance does not include
federal direct or pass-through awards and resources received by a nonstate entity for federal program
matching requirements.
. In the event that the recipient expends a total amount of state financial assistance equal to or in excess
of $750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017, and thereafter),
the recipient must have a state single or project-specific audit fors u0i fiscal year in accordance with
section 215.97, F.S.; Rule Chapter 1® , F.A.C., State Financial Assistance; and Chapters 10.550 (local
governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
EXHIBIT 1 to this form lists the state financial assistance awarded through the Department by this
agreement. In determining the state financial assistance expended
2. For the audit requirements addressed in Part 11, paragraph 1, the recipient shall ensure that the audit
complies with the requirements of section 215.97(8), F.S. This includes submission of a financial
reporting package as defined by section 215.97(2), F.S., and Chapters 10.550 (local governmental
entities)and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $750,000 in state financial ssistance in its fiscal year (for fiscal
years ending June 30, 2017, and thereafter), an audit conducted in accordance with the provisions of
section 215.97, F.S.® is not required. If the recipient expends less than $750,000 in state financial
assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of
secLion 215.97, F.S.,the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost
of such an audit must be paid from the recipient's resources obtained from other than state entities).
Part ® OtherAudit Requirements
N/A
Part ® Report Submission
I e ies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F Audit
Requirements, and required by Part I of this for shall be submitted, when required by 2 CFR §200.512,
by or on behalf aft recipient directly tat Federal Audit Clearinghouse (FAC) as provided in 2 CFR
§200.36 and §200.512.
The FAC's website provides a data entry system and required forms for submitting the single audit
reporting package. Updates tote location oft FAC and data entry system may be found at the OMB
website,
® Copies of financial reporting packages required by Part 11 of this for shall be submitted by or on behalf of
the recipientit ctl to each of the following:
The Department at each oft following addresses:
Electronic copies (preferred): ECI
. ........................................
Or
Paper copies:
The Department of Management Services
Emergency Communications Board
4030 Esplanade Way
Tallahassee FL, 32399
b,, The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
Page 2 of 3
1354
Claude Pepper Building, o0 1
11 West Madison Street
Tallahassee, Florida3
AuditorThe n ral's website ('itIpL. 11 0 provides instructions for filing y f
fin ci E r inpackage, _j
® Any reports, n o letters, or other information required submitted to the Department pursuant
to this agreement shall be submitted timely in accordance with 2 CFR §200.512, section 215.97, ., and
Chapters 1 . (local governmental entities) and 1 (nonprofit and for-profit organizations), Rules of
the Auditor r I, as applicable.
Recipients, when submittingfinancial reporting c es to the Department for audits done in accordance
with 2 CFR 200, Subpart F Audit Requirements, or Chapters 10.550 (local governmental entities) and
1 (nonprofit and for-profit organizations), ul s of the Auditor General, should indicate the date that
the reporting s delivered to the recipient in correspondence accompanying the reporting
package.
Part ® Record Retention
The recipient shall retain sufficient records o s r tin its compliance wi h the s of the award(s) and this
agreement for a periodof fig (5) years from the datethe audit report is issued, and shall allow the Department,
or its designee, the CFO, or Auditor General access to such records pon request. The GranteeII ensure
auditthat r ing papers are made available to the Department, or its designee, the CFO, or Auditor General
upon request for a period of five ( ) years from t audit report is issued, unless extended in writing
the Department.
Page 3 of
1355
ExHIBIT I
Federal Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following:
to
Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to this Agreement
are as Follows:
N/A
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following:
Matching Resources for Federal Programs:
N/A
Subject to Section 215.97, Fn ®®
to Project: 911 STATE GRANT PROGRAM
State Awarding Agency: State of Flonda, Department of Management Services
Catalog of State Financial Assistance Title. Wireless 911 Emergency Telephone System State County
Grant Program
Catalog of State Financial Assistance Number- 72.003
Amount: $90,578.60
Compliance Requirements Applicable to State Resources Awarded
Pursuant to this Agreement Are as Follows:
The compliance requirements are as stated in Grant Agreement No. (S25-24-01,-14) between the Grantee and
the Department, entered in State Fiscal Year 2023-2024
Page I of 1
1356
EMENDUCOMMUNICAMN Emergency CommunicofionsBoard
4030 Esplanade Way
�y Tallahassee, L 23 -
l t t, 1 �g� D A 9 1 1
... ........
January ,2024
Monroe County Finance Department
11 Remittance Fees
500 Whitehead Seet
Key West FL 33040
F 59-6000749
Subject: Fall 2023 State -Reimbursement Grant Program
Dear un Finance Department:
The Florida Emergency Communications Board wouldlie to congratulate you on your grant award o improve the
11 system serving your a awarded from the Fall 2023 cycle of the State Grant Program will normally be
provided on acost reimbursement basis.Please note,receipt oft is letter initiates the start of the grant term.
Withine next s,you should receive a grant award agreement for each grant awarded to your county.The
grant agreement s the details regarding i is for the state grant program that apply to your grant award.You
must return a signed y of the grant agreement prior to the authorization to transfer funds from the Florida
Department f Management Services to your county.Please try to have the agreement signed ed within 45
days of receipt.
The following provides details concerning the Fall 2023 grant(s) Monroe County:
1:urgrnt;Number S1�1Ct"pll dlnnauiu�im111ewaa „a1omn�aumut aged nr useuaQe d�iaarras�ed
- 1-1 72. $ ,57 $9 ,578.60
IS Data Support 112V2024
.... .. ... .. ....... _._........................................................ ...... —...................._, .. ...... _. _........._______.....
.
S - 5 72.002 $178,682.75 $178,692.75
$178,692.75 Recording System Upgrade It24/2024
...........................................-,,,,,,,,,,,,,,,,,,,,,,,............................._........................-,,,,,,,,,,,,,,,,,,,,,...,.,..,......................................._..........................-,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,..................................................,. ....,,,,,,,,,,,-,,,,,,,,,,,,,,,,,,,,,,,,,,..........................................._.. ........
Total rantAwards: $269,261.35
Recipients of awas of stateand/or federal cil assistance are required comply with the provisions of the
Florida Single Audit Act. To assist you, please reference sections 5,6 and 7 of section 215.97 Florida t the
following web site dress:
v.!kP=sImt�-f�.ai.iiaLs[AD_JTE��¢u�s���.a��uirii'R��� �s�q��� '�;�R� my a�a���fi��� a°�R� Gra�a�.PUd���B�.. 299 0715 S+: n ZIQU7, U'V_M
Board Members: Denise Adkins e Laurene J.Anderson a Richard Collins e Christine Cooper.
Christian Chavez-.Jamie Cruse ® IKeiith Godwin o Kola LaViellle o Billy'Woods
1357
FaR 2023 State®Reimbursement Grant Program
Page Two
The Board thanks you for your interest in 911 and improving public safety in Florida and your commendable efforts
towards enhancing your 911 system. R is our hope that your county continues to ensure her public safety
advancements in Florida.
Sincerely,
airwoman
Florida Emergency Communications Board
DAIKR
cc: Monroe County 911 Coordinator
1358
MONROE, COUNTY Ogirl
C I,,,.:LABD A. : :.. RAY, . ]
.�, ,rvxx w m..ry armxmnmm vw wmrxxwm,mrv.,cn�uc ar.m° u..a i� �reanvw rr,�..ery un m+m�°n rv :w �unrvw�nor�rvv.c�vu r.w,r wo,m°m wa.rcmmv.�mmr.m.a urmrv.umw Qaru..:�ueommau°mmwomcmamxrvn':axxrvmmm��.mti7°m+mxrv.�urrxummwmw�v �r^�xn no u,..ti,mi ar»no o mrvannumuuuurvrvienimoiii
November 15, 2023
DIVIS
Emergency Communications Board
E 11 oardelectr® is ranre s @dms-fl.gov
Monroe County 911 Grant Application for GEOCOMM Professional Services for Monroe
C un ym IS, MSAG,ALI DataSinc Request
Dear Board es®
Please inattached to this email the Monroe County 911 Grant Application for GEOCOMM
Professional Services for Monroe oun -GIS, M5AG, ALI, Data Sic Request.
The enclosed r n application was approved the November 8, 2023, onroe County BOCC
meeting. This is a companion project e previously approved Regionl TRepository
project approvedin 2022. It is Sole source with GSA Pricing, If approved, this will bring Monroe
County up to the i3 NENA Standard l data accuracy. Please find attached this request
the required o i documents.
Respectfully,
Laura White
Laura White I
911 Coordinator for Monroe County an
Emergency Communications Director
Monroe County Sheriff's ice
2945 Overseas Hwy.
Marathon, FIL 33050
U l
i
q 1359
s
Kevin Madok, cpA
............................. ............. ...........................................................
............ Clerk of the Circuit Court&Comptroller......Monroe County, Florida
00�
DATE- ovember 13, 2023
TO: Julia Todd
911 Database Coordinator, MCSO
® Liz Yongue, Deputy Clerk
SUBJECT. N(,wember 8, 2023 BOCC Met,,fing
.....................................
The attached item has been executed and added to the record.
F10 911 Grant Application for GEOCOMM to perform Professional GIS Services for
Monroe County-GIS, MSAG, ALI Data Sinc.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
1360
�p
M10 .. E .,. C� ...o �8�.�ll � ) illll' .,.E l....
p,
MONROE
COUNT'Y
911 GRANT"
.mw,APPL .IC4.ATION
FALL GRANT
PROGRAM 2023
.,„.�,,..�.,.., .. .... .k
1361
I .......... -___............___....... ........... ...... ^.._.—_^.~ ...... ~.....^... ..~,... ~..3
2. Eligibilitm,, ........... ,...^,~,,,^^,.,,,~ .,^~'~,.,^^~~,,,,,~,.,,~.._3
3. Definitions—....... .............., ...........................��........^......... .................. .......... .^3
4. 911 Grant Programs Calendar^~^^~`^^^^'^^'^ ...... ......^^~'^^~'^^'^^`'~^~'^^^^'........ 5
5. General Conditions..,,~, .........,. ,,,_~~,~_'~,_,_,,^~,___^~.......... ,,,.........^. .,.___, 5
& Guidelines for 911 Grant —........~.....~.. .................---- .............. .-.-^_9
7. Approval and Award...... ~.- .............. .—_.-,,.~.............. —_— ........ ... ....... ......... 9
8. Financial and Administrative Requirements......................... ........ ........................ 10
9. Grant Reporting Procedures.......--....................... ..............^...............`.-,... 11
10. Change Requests__....... —'_—_'~^.,.........^,.^,,~~.~~_.,,^,^. ,,,,^`,,,,,_.,,,,_.^~, 12
Application......._,...,,^.......,^.,.^,,.^~_~^,.,.,^ ....... ...... ,,_,,,,`_.^~.. 13
Appendix 11: Florida 911 Regional Map......... —.—_—...........~.--._.......... ..,_.-.-...., 20
Addendum I., Funding Priorities..,—...... ..... .... ... .- . ...........21
Application and Instructions for 911 Gnamnt Pimgrama,revised May 2023
W Form 3A,kncorpoirdUd&y reference in Fb.Admin,Code R.SOFFI-5.003 911 Grant Prograrne
,2
1. Purpose
Each county, group of counties or region applying for E91 1 State Grant, to The-further known as 911
State Grant, -to assist counties with the replacement or Iupgrade of 911 Systems; for counties to
develop and maintain statewide 911 routing using Emergency Services Intemet i:'.1rotocol (11P)
networks (ESInet), Geographic Information Systems (GIS) and services, and Management
information Systems (MIS)- and develop and maintain Next Generation 911 (1 91 1) 'systerns,and
,services,
The State 911 Grant Programs distributes funds coilected pursuant to section 365.172-173, Florida
Statutes.
2 ERgib III'
ty
Any county !in the State of Florida is eligible to apply for these grant programs.
3. Definitions
3A Alternate Contract Source (ACS)A competltiveiy procured contract led by a federal, state,
or local government. 'rhe ACS contract is cost-effective, contains language contemplating its
use -for cooperative purchasing, and the best interest of the county to use for
purchases, providedthe countys purchase is not over expansive in size and scope..
3.2. E911 System: The Public Safety Answering Point equipment, in accordance with the State
E911 Plan, including 911 call routing, processing, mapping, and call answering
communications equipment.
3,3. Enhanced 9111 (E,911)., An enhanced 911 system or enhanced 911 service that is an
emergency telephone system or service that provides a subscriber with 911 service and also
directs 911 calls to appropriate public safety answering points by selective routing based on
-the geographical location fir which the call originated, or as otherwise provided in the state
plan under section 365.171, Florida Statutes, and that provides for automatic number
Identification and automatic location-identification features
3A. GIS Maintenance., Ongoing GIS maintenance of a county's GIS data that consists of road
centerline, sitelstructure address points, primary PSG P boundaries, MSAG and ALI
maintenance services and address assignment services.
3.5. Government Accounting Standards Board (GASB): The independent organization that
establishes and improves standards of accounting and financial reporting for U.S. state and
local govemments.
3.6 Grantee: The county, group of counties, or region awarded a grant.
3.7. Hosted Services.- Technology services using the vendor's servers for a fee.
3.8. Maintenance Contract: a business agreement between a contractor and customer covering
the maln-tenance of equipment over a specified period.,,
Application and Instructfons for 911 Grant Programs,revised May 2023
W Form 3A, incorporated by reftrunce lin Fla.Admin.Code R.601FF14�003 911 Grant Programs
3
1363
&S. Memorandum of Under-standing. A signed agreement between a group of counties outlined
in a formal document. It signals the willingness of the parties -to moveforward together. The
MOU can be seen as the starting point, as it defines-the scope and purpose.
3.10. Next Generation gil (NG911): The designation for an advanced 911 emergency
communications system or service that provides a communications service subscriberwith 911
service. 1 911 also directs 911 emergency requests for assistance to appropriate. public
safety answering points based on the geographical location from which 'the call/signal
originated, or as otherwise provided in the State E91 1 Plan and that provides 'For autorriatic
number.
3.11. Next Generation 911 Core Services (NGCS)o The base set of services needed to process a
911 call/signal on an ESInet. Includes the Emergency Service Routing Proxy (ESRP),
Emergency Call I utin Ilwu,uunction (ECRF), Location Validation Function (LVF), Border Control
Function(13CF), Bridge, Policy Store, Logging services, and typical IP services such as Domain
Name System (DNS) and Dynamic Host Configuration Protocol (DI I ). The to 1 911
Core Services encompasses the services but does not include the network on which they
operate.
3.12. NG911 Equipment: Hardware equipment and peripherals needed to implement and maintain
NG911 services.
3.13. Public Safety Answering Point(PSAP).- The public safety agency that receives incoming 911
requests -for assistance and dispatches appropriate public safety agencies to respond to the
requests in accordance with the State 911 plan.
3.14. Region: Refers to counties grouped by the Florida 911 Regional Map.
3.15. Regional Next Generation 911 project: A project in support of the NG911 interoperability
with at least two-thirds of the counties in a region with the intention of achieving a 1 91 I
statewide call routing capability in accordanoewith Section 385,177, R&
3® Service contract: A written contract to perform, OVOF a fixed period or for a specific duration, dubes
relating to informal and technical sewices.
3.17. Warranty Contract: A written guarantee given to the purchaser of a new item by the
manufacturer or dealer, usually specifying that the manufacturer wifl make any repairs or
replace defective parts free of charge for a stated period,
Application and irmtructions for 9,11 Grainit IPrograins,revised M.ay 21D23
W Fann 3A.Incorporated by reference in J:Ia.Admir.Code R.6OFFI-5.0103 9111 Girard Programs
4
1364
4. 911 Grant Firograims Calervdair
The E911 Board will accept applications as noticed in the Morida Administrative. Registair.
.............. ............
Action
.
app
ppillillecaatt iiocn .........
Migible entity submit
Spuubbftmihsesdio inn dthael.e F(slo)raidsa Administrative Register"
..............
E911 li oard rnembers evaluate Wibn two months ryf the
applications submission data
1"'I Board votes o n
applications to fund at regt.plarly WgWn t1hrea irnionths of the
scheduIled meefling submission date
.................................
18034 sends notification
letter of awards approved or Wfti'-M low munth s of the
denied for funding to the submission date
coiuntpes
........................................................................................... .......................
Performance Period
............................................................................. .......................................
County, imu f oounfies or-, Two years from Ireceipt of
regional implementation/ award notification
insta ill atIon paidod .-Two Year
Award
Re&nal NG911 IProject— IFive If at lIeast 213 of the counties in
a region parfic4mte, maximum
Year Award
of five years
Counb/grant conversion to a Up to-three years from the
reg ion W project (5-yr graint) oidglinW grant expiration date
Wdal database synchro izat nion r Fo ars frorn receipt af
(such as ALI, MS AG, and award incAffimition
Ceiriterhine)
................................
Aprx-owned only wift) Regiorwal
Database.makitenance (such PrOJOGIS
....................................................... ........................................................................
S. General Conditions
Applications r-niust The delivered to the following addiress:
Applicadon and IrmM.Aebons for 911 Graint Proqmms.revised May 2023
W Fairim 3A,inc oirporakeid Icy reference In IFra.Admin.Code IR.,W-FIZA03 911 Grainit Programs
1365
'Mats of floqfda E9,11 Board
ATTU, E911 Board AdirninistratheeStaff
1315,
Tallahassee,, F'L 3239.9.,0960
Or electronically to
5.1. The applicant shall provide Application Form its I through 14 and the applicable
procurement documents. The grant application package must be postmarked or delivered on
or before the submission to specified in the E91 I Board notification of an E91 I Grant
Programs published in the Florida Administrative Register. Failure to timely provide these
documents will result in a rejection of the grant application.
® . Pursuant to sections 365.172(6), 366.172(10), and 365.173(2) Florida Statutes, grant funds
must only be used for the following Rems/services: to upgrade or replace 911 systems; to
develop and maintain statewide or regional 911 routing; geographic information and
management information systems (GIS and MIS); to develop and maintain Next-Generation
911 (NG91 1) services and equipment, and remotely provided hosted 911 answering point call-
taking equipment and network services directly attributable to establishing and provisioning
E91 I or NG911 services, Warranty costs shall be calculated to account for only the first-year
warranty.
® GIS grant funding will be limited on the county, group or region has achieved the minimum
98% accuracy rate as identified in the NENA GIS Data Model,Additional funding limitations for
annual GIS database maintenance will be limited ass in Addendum 1.
® ® Although a Next Generation 911 Regional Project can_be awarded for up to five years, the cost
shall be accounted for on a yearly basis.
® w The Board recommends for any Next Generation 9 11 (NG91 1) grant projects, counties must
certify in writing that the proposed systems are ire teroperable with existing or proposed
bordering counties', regions', and/or adjacent state NG91 1 systems. Certification must also
affirm compliance with current NENA NG911 standards or NG91 I certification programs
established by federal programs. all vendors for next generation 911 projects vendors certify
in writing that their systems are inters pera ble with bordering counties, regions, and adjacent
state lines, if applicable, consistent with current NENA NG9 11 standards.
® Only the percentage of service and equipment directly attributable to provisioning of 911
services is eligible.
5.7. All maintenance requests, within a single priority, for eligible services and equipment shall be
combined into a single application, including the breakdown of line-ftem costs. See funding
limitations in sections 6.2.1
® All grant applications shall be accompanied by at least one complete quote for equipment or
services.
Application and Instructions for 911 Grant Programs, revised May 2023
W Form 3A,Incorporated by reference in Fla.Admin.Code R.60FF1-5.003 Oil Grant Programs
1366
A.1® Grant applications totaling $35,000.00 or more must be accompanied by at least two
written substantiated quotes from dftrent vendors. Complete not submittals shall
include a detailed scope of work, all pages included in the vendor proposal,
breakdown of all costs, including equipment, service tasks, and deliver ables. Any
county that has made a good faith effort to obtain at least two quotes in accordance
with the competitive procurement process in 287.057(1), Florida Statutes, and has
not been able to obtain the quotes can request E911 Board review based on
substantiated proof of posting of the request with documentation of the limited
responses subject to the following exceptions-
8) When purchasing from a DMS State Term Contract or DIVIS authorized Alternate
Contract Source, the county shall follow the DMS State Purchasing ordering
instructions and their county procurement rules and policies. Counties shall
provide vendor contract number with the grant application. Should the DIVIS State
Purchasing ordering instructions and their county procurement rules and policies
conflict, the county procurement rules and policies shall prevail.
b) When purchasing from an Alternate Contract Source that has not been approved
by DMS State Purchasing, the county shall follow their county procurement rules
and policies, with provision of a letter from the county's purchasing department,
c) Services or commodities provided by governmental entities do not require more
than one quote.
d) The county, group of counties, or region can initiate a request for approval to
procure from a single-source vendor, The will be considered on a case-by-case
basis. Justification for single-source procurement shall be provided with the
application, is shall include a costs analysis that reviews the allowability,
necessity and reasonableness of all cost elements. The sin gle-source
procurement will be considered if provided in accordance with chapter 287, Florida
Statutes. A letter from the applicable county's purchasing department(s) that the
project is a single-source procurement based on section 287.057(3)(c)9 Florida
Statutes, shall be provided with this grant application.
® Applicants requesting items from different funding priorities should complete a separate Budget
Report (Rule 6OFFI-5.0035(l), F.A,C) for each priority. See Addendum 2 - Funding Priorities
for the 911 Grant Programs, for a listing of funding priorities. Items from- the same funding
priorities should be combined in the same Budget Report and shall comply with General
Conditions, item 5.9.
5®1 An individual county application must include.-
5.10.1. A detailed description of line item and cost, This would include the item, model, or
version. Additional information requests shall be made for more clarification, as
needed.
6.10-2. If possible, software service/maintenance dates,
®1 Budget Report.
5.10.4. Most current Form 6A in Rule 60FFI-5.006(2), F.A.0 The form can be submitted
during the annual collection of county fiscal data fort annual report or with the grant
application.
Application and Instructions fbr 911 Grant Programs.revised May 2023
W Form 3A,Incorporated by reference in Fla.Admin.Code R.SOFFI-8.003 911 Grant Programs
7
1367
6.11. Should a region or a group of counties apply for a grant, the following additional info ion
needs to be provided-
5.11.1. A summary of the costs for the entire region or group of counties detailing the
following-
a) Total amount of funds being requested.
b) The scope of work(SOVV)that clearly establishes the tasks and delive es being
performed for the successful completion of the project. All deliverables must be
directly related to the SOW and—include information on how the region will be
interop era blea
c) Single source documentation if applicable.
d) All individual county application(s), see requirements in 5.11
5.12. A memorandum of understanding (MOU)or an inter-local agreement from all counties involved
must be completed within 3 months of E911 Board award.
6.13. Funding application requests must include a scope of work that establishes the tasks and
deliverables to be performed. The applications shall include all tasks that are required for the
successful completion of the project, The project shall be divided into quantifiable units of
deliverables that shall be received and accepted in writing by the county, group of counties, or
region before payment. Each deliverable must be directly related to the scope of or and
must specify the required minimum level of service to be performed and the criteria for
evaluating the successful completion of each deliverable.
6.14. Funding application requests must include all necessary costs required for full implementation
of the proposed solution including that of any third party. Should the county, group of counties
or region grant application request or grant award be less than the projected cost of the
equipment ors i , the county, group of counties or region should provide verification of the
ability to fund the difference. Pricing submitted cannot be contingent upon "yet to be"
determined fees for products and services by the proposer or any other third party required for
implementation,
5.15. The county shall provide information on the county's preceding year E91 1 fee revenue amount
and the preceding year's carryforward amount, Use For 6A in Rule SOFFI-5. 19) Fo
for this purpose. The form can be submitted during the annual collection of county fiscal
data for the annual report or with the grant application.
5.16. A state grant award may be limited by the carry forward balance,
5.17. Detailed information is required for any grant application requesting funding for systems that
require immediate system replacement for provisioning of enhanced 911 in the county, group
of counties,or region. Include detailed justification and explanation for any 911 system with an
expected remaining life of less than one year.
5.18. Funding application requests contingent upon "beta testing" or products and services not in
general production and installation will not be funded.
Application and instructions for 911 Grant Programs,revised May 2023
W Form 3A.incorporated by reference in Fla.Admin.Code R.SOFFI-5.003 911 Grant Programs
8
1368
6. Guidelines for 911 Grant Expenses
6.1. The following expenses will not be funded through grant award:
6-1.1. Salaries and associated expenses for 911 coordinators, call takers, or other 911
personnel
6.1.2. it line database costs
6.1.3. Vehicle expenses
6.2. Funding limitations are specified on the following items:
6.2.1. Hosted 911 answering point call-taking equipment and network services, recurring
network and circuit costs, equipment maintenance and warranty costs will not be
funded for more than the first-year implementation period.
6.2.1.1 Service contracts for Next Generation 911 Regional Projects fflay can be
approved for up to 5 years on a case-by-case basis, Ongoing cybersecurity
maintenance may be approved on an annual basis.
6.2-2. Grant funding shall be limited (per grant cycle)to eligible expenditures for one PSAP
per county,either one primary or one secondary PSAP. Counties with only one PSAP
with no other primary or secondary PSAPs, may be eligible for grant funding for one
backup PSAP, Geo-diverse systems may be considered one PSAP for the purpose
of grant funding.
6.2-3. Except for NGCS, selective router equipment costs are limited to a primary PSAP
system.
6.2.4. Training cost funding is limited to the new system and equipment training.
626. The allowable grant funding for travel expenses is limited tothe authorized amounts
established in Section 112-061, Florida Statutes, and the Department of Financial
Services Guidelines for State Expenditures.
7. Approval and Award
7.1. The E91 1 Board will review each application for compliance with the requirements of terms
and conditions.
7.2. DMS grant-agreements shall be signed by an authorized signatory authority for the county
after the grant is approved.
7.3. Grant awards will be withheld for any county, group of counties, or region that has a grant with
a past-due quarterly report or past-due final documentation and closeout of previous E911
Board grant awards. Grant awards are eligible to be withheld if the county, group of counties,
or region is not in compliance with Board reporting requirements.
7.4. Applications will be awarded based upon the priorities set by the E91 I Board as listed in
Addendum I ® Funding Priorities for the 911 Grant Programs.
7.5. The E911 I Board will adjust the amount awarded to a county,group of counties, or region based
upon the availability of funds, the reasonableness of the cost of requested items, published
quotes, increased effectiveness of grant funds, minimum system requirements for performing
the needed E911 function as specified insection 365.173(2)(g)1-,2., and 3., Florida Statutes,
Application and instructions for 911 Grant Programs,revised May 2023
W Form 3A Incorporated by reference in Fla.Admin.Code R.6OFF1-&003 911 Grant Programs
1369
E911 State Plan, or documented factors provided in the grant application submission. NG91 1
network systems should include a comparative presentation of network alternatives. including
applicable LEC, CLEC, County,group of counties or region, and State alternatives.All stepped
pricing should be thoroughly explained, including the corresponding benefits for the county,
group of counties or region, and the E91 1 Board.
8. Financial and Administrative Requirements
8.1. Grant funds are provided on a cost-reimbursament basis.
8.2. Each grantee shall submit reimbursement claims to the E91 1 Board as needed; however,each
county is limited to only a single claim request per grant, per month. Receipt of reimbursement
funds from the E911 Board is contingent on the timely and accurate submittal of funding
requests. Requests for reimbursement of expenditures must be submitted on the approved
Financial Reimbursement of Expenditures Form in Rule 60FFI-5.0035(4), F.A.C. Incomplete
claim forms or claims not submitted on the correct for cannot be processed and will be
returned for corrections, Submit only for the amounts in each budget category in which you
have incurred expenditures. Incomplete reimbursement requests will be returned after 14 days
if no updates are received from the county.
® . Upon written request and with documentation justifying the need, a progress disbursement
shall-be considered with a completed Financial Reimbursement of Expenditures For in Rule
6OFFI-5.0035(4), F.A,C., itemized purchase order, and vendor itemized invoice.All It must
comply with the Florida Department of Financial Services (DFS) Reference Guide for to
Expenditures, Within 45 days of receipt of funding, the grantee shall submit verification of
vendor payment. Abuse of this policy will lead to denial of future payment.
8-4. Reimbursement claims shall include only expenditures related to the specific grant and include
purchase orders, itemized invoices, and proof of successful payment tote vendor. The
reimbursement request must match the scope of or and budget proposed in the grant
applications to include the quote provided with the application. Grants that include costs
defined by a set number of or hours dedicated to a project must include addifional
documents as requested by DMS staff. All items must comply with the DFS Reference Guide
for State Expenditures.
'To assuire prlonrilpt 1,1-Noicessing, C01'riplOte' re-JITflblUrsemeiiii-A clairnis all Mll e le-malled ton:
E91 I BoardElectronic.Gran
-................................ ffLeAorts(§4
® Grant funds can only be expended between the beginning and end dates of the grant term,
unless the E911 Board authorizes an extension. Request for reimbursements may be
submitted up to 120 days after the end oft grant term,
8-7. It is the county responsibility to maintain the property, equipment, or services in accordance
with the scope of work. If a sale or transfer of such property or equipment occurs within five
years after a grant ends, funds must be re d to the E91 1 Board on a pro-rata basis. If the
equipment costs over $5,000, a county, group of counties, or region must maintain it on an
inventory for five years unless the he becomes obsolete.
&0. If a grantee terminates a contract for prepaid services, the unused portion must be returned to
the E91 I Board on a pro-rata basis,
Application and instructions for 911 Grant Programs,revised May 2023
w Form 3A,Incorporated by reference In Fla.Ad fin.Code R.S0FFI-5.003 Bit Grant Programs
10
1370
8.9. The grantee agrees that any improvement, expansion, or other effect brought about in whole
or part by grant funds will be maintained until the system or equipment becomes obsolete (on
average five years).
10. If a grantee materially fails to comply with any term of an award, the Board shall take one or
more of the following actions, as appropriate in the circumstances:
Wifthhold grant payments pending grantee correction of the deficiency.
Disapprove all or part of the cost of the activity or action not in compliance.
Suspend or terminate the current and for the grantee's project.
Suspend or deny future grant awards.
8.11. The Board will provide the grantee an opportunity for a hearing, appeal, or other administrative
proceeding to which the grantee is entitled under Florida Statutes.
8.12. When a grantee wants to terminate a grant and or portion thereof, the grantee shall provide
written not ication to the E91 1 Board, detailing the reasons for such termination, the effective
date, and the release of allocated funds. The Board will then consider the request.
8.13. Proof of payment and deliverables, met in accordance with the DFS Reference Guide for to
Expenditures, shall be provided by the grantee. When the information is unclear, additional
documentation to confirm the information provided will be requested by Board staff.
9. Grant Reporting Procedures
9.1. Grantees will be required to submit,
9.1.1. Quarterly Status Report in Rule 60FFl-5.0035(2), F.A.G.
9.1.2. Reporting will begin at the conclusion of the first full quarter after the award. The
report periods will and on March 31, June 30, September 30, and December 31 of
each year. Reports are due within 30 days of the ending report period.
91.3. The Quarterly Status Report shall inform the E91 1 Board of signiftcant impacts on
grant-supported activities and provide a summary of completed tasks/deliverables.
Significant impacts include project status developments affecting time schedules and
objectives, anticipated lower costs, or producing beneficial results in addition to the
originally planned. Additionally, problems, delays, or adverse conditions that will
materially Impair the ability to meet the timely completion of the award must be
reported. The disclosure must include a statement of the action to or contemplated
and any assistance needed to resolve the situation.
9.1 A. Final Reporting:
9.1.5. Upon receipt of final reimbursement from DFS, a final Quarterly Status Report, in Rule
60FF1-5.0035(2), F.A.C, all be submitted based on the same reporting
requirements described in grant reporting item 9.1.
9.1.6. Final Epagrting shall be submitted within 90 days of project completion. The "Final
Report" box on the Quarterly Status Report, shall be marked and include your project
completion date. Grants that were for equipment installation should include to of
Application and Instructions for 911 Gmnt Programs,revised May 2023
W For 3A,Incorporated by reftrence in Fla.Admin.Code R.6OFFI-5.003 911 Grant Programs
1371
final acceptance and start of warranty period. Service grants should include the date
service was started,
9.1-7. Final document submission and closeout of a grant does not affect the E911 Board's
right to disallow is and recover funds based on an audit: or financial review. The
county shall remain obligated to return any funds expended that do not comply with
the terms and conditions of the grant award.
9.1-8. The counties must provide DMS with a copy of the Comprehensive Annual Financial
Report(CAFR),consistent with section 218.32 Florida Statutes, no later than August
1.
® AJI reports, associated information, and final reporting documents should be e-rnailed ton
10. Change Requests
10-1. Change requests shall be submitted prior to deviation from any awarded grant application.
No changes or departures from the original request are authorized unless approved in
writing by the E91 1 Board. Such requests shall be submitted using the Change Request
Form in Rule 60FF1-5.0035(3), FA.C.
10.2. Prior to a county signing a contract with a different vendor from the original vendor stated in
the grant application, the county, group of counties, or region must request a grant change
on the Change Request For in Rule 60FFI-5.0035(3), F.A.C, and include an itemized
quote and a copy of the new contract.
10.3. Time extension requests will not be granted unless the county has executed a contract for
the grant equipment and services or demonstrates good use for failure to execute a
contract within one year of the award- Good cause documentation shall include a new
project timeline schedule.
10.4. Time extensions shall be limited to a ma)dmum of one additional year if provedby the
E911 Board.
Conversion from a two-year grant tD a five-year grant will add three ,additional years
from the granit's original expiration date.
Change requests must bra submitted 10 business days prior to a Board meeting to be reviewed.
Late submissions will be reviewed at the next month's E911 Board meeting.
® ® The Change Request Form and associated information should be e-mailed to
E91 lBoar dElec try nioGrantRoports@dma.fl.gov,
Application and instructions for Oil Grant Programs,revised May 2023
W Form W Incorporated by reference in Fla.Admin.code R.SOFF1.5.003 911 Grant Programs
12
1372
MONROE COITNTY 911
INDEA
I. MWMOE,COUNTY GRAINT AIMICATION
2. SCOPE OF'WOR.K Aftachment 1
3. RUDGET REPORT-Attachment 2
4. GEi(.)(:,'OMM,Miles,toiim ble-.Afta,6hme.nt3
5. FORM 6A ANNUAL REPORTAttachinent 4
1373
911 Grant Programs
Appilcation and Instructions for 911 Grant Programs,revised May 2023
W Fly rM 3A,incorporated by mforence in IFla.Admin.Code R.SOFFI-6.003 911 Grant Programs
1374
ApplIcAtion
County Monroe
ToW ,Aiirnount IC uesh:mdm $190,578.60
_.... ...........
r je t..'N"ltl . �� � II I Professional Il;l2`, �r l form°mur
R,.mnty,GIIIS, MSAG,NJ Data Sinn
I. Chair, Board of Counpf Commissioners: C"l-aNg Cates, Mayor
Mailing d s: 500 Whitehead St.
City- R Wept
t I Nm mu m mi l : 3304
305 1"u
Email Address: E3o cdi n 5Tm cmmrmme Oe a ut i t...
® County, 911r: Laura White
Mailing sm 2945 6wfll-�ur s , , " r
Cky. nuNi,�
Statw Nm rm Z�p� 33050
... ...
Email ddrp r: WIvIta@ 9 mss iwt
1111" Federal rax lfl) Nurrmbeir, 15 mm
Apt ficati mn and instructions f r 11 Grant Programs,irevised May 2023
'W Form 3A,incorporated f r n in R&Admin. Code R.60FFI�6.003 9,11 rant.I ro9mm
1
1375
44 County Inf nn tt n
Number of PSAPs 4
�r r Call® king positions r C--- , -6® - a 2
S ( ) in hich 9 nt funding 'MI apply. 5 , a S®
5.
Financial Information
a. What are the current annual costs for your 11 system em o cir its, cult r rrs�hard are
and software, etc.) not including maintenance?
1
b. What are the current annual coasts for maintenance of items included in 5a
C. Total amount of 911 fee revenue received in the preceding year. This does not include any special
disbursement, Rural County supplements or training disbursements.
$506,038.16
m "Total amount of county carry-forward funding retained in the preceding fiscal year,
e. Total-amount of County carry forward funding your county currently has accrued_?
g
f• Two-year maximum calculated amount for applied carry forward funding. (2 times the amount
calculated on your Form 6 , item 9, in rule 6 p1-5,006)
g. Subtract the amount in 5f from the amount in 5e,
6
h. If the amount in 5g is greater than zero, insert that number in the Budget Report as "carry forward
funds applied.
ApplicatJon and instnictions for 911 Grant Programs,revised May 202
Form 3Ae Incorporated by reference in Fla,Admin.Code R.6OFF1-5.003 911 Grant Programs
1
1376
6. Describe your county's existing 911 system.Include specific information on existing system
equipment upgrades and when the Installation of this equipment was completed. Please
include the PSAP(s) that the grant will be implemented at to include the t3rpe of PSAP(s),
primary system, and number of position seats. Please state If this Is a part of a group or
regional project and how you will be Interoperable.
Monroe County, as part of the Region 6 DATA Repository project, individually needs to update and
maintain all GIS, ALI and MSAG information as part of the Regional initiative. The goal of this project is
to bring our county's GIS, ALi and MSAG data up to the 98 per cent accuracy level to be NENA 0
compliant and support the NG91 I validation initiative in readiness for Next Generation Core Services
(NGCS)
7® Describe the scope of work for the proposed project including any goal(s) and objectives.
Include the tasks to be performed as part of the project Provide scope of work In quantifiable
units of dellverables that shall be received and accepted. For each deliverable specify the
requI red minimum level of service to be performed and the criteria for evaluating the
successful completion of each deliverable. For any scope of work that Includes milestones,
please describe in detail at deliverables are expected to be provided In each milestone.
Attached to this Grant Application as Attachment 2 is the GEOCOMM GIS Professional Services
Proposal for Monroe County, Florida,quote for this project.
GEOCOMM to update and maintain all GIS,ALI and MSAG information, individually for Monroe County
as part of the State of Florida initiative to improve the delivery of 911 services to our residents and
visitors by improving the accuracy of the GIS Data used in the ALi and MSAG addressing and mapping
portions of our 911 services, The goal of this project is to bring our county's GIS, ALI and MSAS data
up to the 98 percent accuracy level so that it conforms to NENA B compliance and supports the NG911
validation initiative going forward.
> Introduce project stakeholders to the GeoComm project team
> Review project objectives and goals
> Define mutual expectations
> Establish communication processes
� Review the project timeline, including periodic progress reporting
> Review PSAP mapping system requirements
> Discuss initial GIS data schema
> Discuss existing resources that may be used in developing the GIS data layers
Throughout the project, regular status updates will be provided which include progress upd2te5;
issues encountered or foreseen,with plans for mitigation; goals for the next reporting period; a
schedule review,- and customer responsibilities.
The following proposed project scope of work will apply to GEOCOMM's Professional services
performance. The following phases for a timely completion of the project based on the implementation
of the system.
Application and Instructions for 911 Grant Pmgrarns,revised May 2023
W Form 3A,Incorporated by reference in Fla.Admin.Code R.SOFFI-Z.003 911 Grant Programs
15
1377
Profect Phases Payment Milestone Project Milestone
h 't: Cordract finahzed and Contract date—clock begins
submifted to Vendor
Ph n Project dhln 30 days of contract signing
i � nt .t�on i $61rfi
to 3a It rn VtQln Months 2 -6 _
end
Month 7
lreviiew bv Customer
Phu ,: IFin i data d Aiiv ry, Month 6
GIS data acceptanceby
customer and pir ed closeout
meetil
phase 6: Involoe,to client Full amount dune NET 45 Month 9
Phase 70 Ongoing MaintenanceInvoiced Annually Ongoing Starting I anth 10 and
nn� Nl t� lrttr
,. Justification of the need for the proposed project. Provide detailed in—formation on the
existing y t msico pon n that need replacement. oo nn nt the condition with details
justify any system with an expected 11fiespan of U than one year. lEach component on 11he
System, (2j& memory, hardware, size of drii ., updates software n or replacement
versions needed, standalone equipmentand additional upgrades finclude UPS.1l must b
listed in the requests.
GEOCOMM was selected as the Region ion 6 Data Repository plroJect vendon 'The Monroe County project is in
conjunction with this IPegion 6 Data I i poshory prpD t, IIt's purpose is do analyze Monroe County' i Data,
MSAG and AU and bring lit up to NENA 0s u % accuracy standard.
Monroe County, ttmru this grant, will ensure that the County's GISDataset is tat Generation Core Services
ready.
'This project will alto provide tools for continued GIS Data Validation to ensure N 9-1A GIS data compliance.
9. Describewhy your county,group of counties or region mdll not be able to complete this
project without this rant funding,
GEOCOMIM was selectedas the Region 6 Data Repository project vendor„The Monroe County(project is in
conjunction with the Region 6 Data Repository project, (It's purpose is to analyze Monroe County's GIB, WAG
and 1 Data and bring it up to NE NA i g 98accuracy standard,
Monroe County is requesting state grant funds due to the county's limited availablefunding. The loss of
substantial income from the decrease in-tire 9,11 Fey:to(.40)cents has over time, significanfly diminished our
income and affected the County's ability-to purchase the lne e sary 911 equipment to provide the Next Gen
911 service that our residents and visitors expe&and deserve„
Because of the decrease, IM1 onme County does not have any available Carry Forward Funds to aftet.-the
overall system costa,,
Applicadon and Instructions for 91,1 Grant Programs,irevised y 202
Form 3A,Incorporated arence in Fla ruin.Cade R.GOFFI-4.003 911 Giraint Programs
't 6
1378
This rawit prngram ps our best hope to improve and upgrade ouir equipment in a firnely manner,
r,
'10 Describe the required steps with an antickpated time schedule which Includes pirocurerneird
and payment irnilestones,and a l l 1p project completion date.
PhasesProject Ipmm Oflmmm�lruo ,,,,,,,,,,,,,,,,,,, „ m, 'IIG �� 9mu
.........................
7--�iasel rm rW ins p6z d a..............................mend submitted rnrnpr c date Ioc Id in
l:�r Vpnd r4
h : roject,,,Impler m i ftation Meeting
......... Within days of contract
frnpin
................IPh 3 Gp Data e dp ' mm wind .r t s .,,.
IC
.Phase �,,,, IS Data delivery review by Month 7
Customer
--)h u F pm'm 6 dsrW delivery, GIS data Month
acceptance by custorner,crud Ipr J 1
(Anse u t meeting
tin
lPha ,: Invoice to cHent R,mfp amount due NF:::::,T nrulh
I s e 7: ()ngo r°'m I ir'n'p r°u r'm prnvop °d Anr'miu ppy Ong-oing Startingp a nth 1
and annually thereafter
111.it applicable, sole sourceJustification must meet the t pp roCUur rnenl quidellnes and
chapter 287,057 I(3)1H F S
Ii"h will be t.,iil,sjrig a GSA Contract. By using GSA Contract theycounlyw[If be receiving rre- l r ed
pricing-The Federal v rn r' has lre dy determined the pfting as fair,and reasonaWia by rnrm ruurzl
standards nd the icing also has a calling rate for all products arid semvf s..
GEOCONAM has provided GSA pricing for°Mips prqjecl. and its the vendor selected-for ftw Region 6 r p S Data
Repository ry projimt. This pr9ject is a companion p,uraiect with the &rn 6 DataRepository prf,aject, its purpose
is to analyze Monroe County' ce,31 a MI SA arW AU data and bring it up totIle NENA0 98% accuracy
standard. GSA pricing Irnd vendor corifinuily rnm�.�.�the solie sourco.-�requirernent.
GSA,Contr &Number -35F- a .,
12. If applicalible, please�nclude your,previotas service dates for any rnarintenaiii,me or support
services,
Not Applicable.
p nmc ton and instrucHons for 911 Grant Programs,m-evised 1way 2023
Faffn
y incorporated by mforne mrw u'qae Admin. Irlode R.GOFN 911 Grant.No,g wmv
1
1379
I i 1 a The grantee accepts all grant tome and conditions. Grantee
understands that graft arecontingent upon the availability f funds.
i m The grantee certifies that the facts and information contained in this application and any attached
documents are true and correct. if this requirement is violated, the grantee is subject to revocation of the grant
and return of all grant funds and interest a (ifany), pursuant to the E911 Board authorityand any
remedy provided law.
FIS T I : The grantee understands and accepts that ice of award will be advertised
can the Florida E911 website.
MAINTENANCE OIMP 1/EWENT 0 The grantee agrees that any improvement, expansion
or other effect brought abet in whole or part by grant funds will be maintained. No substantial changes or
departures from the original proposal shall be permitted unless the E911 Board gives prior written authorization.
Any unauthorized an a will ne.cessitate the return of grant funds, and accrued interest (if ray) to the E91
Board.
The county certifiesthat all applicable state procurement rules/procedures have been met.
Failure to use grant funds as represented jeopardizes rant 's eligibility to be considered for future funding.
CD
14.Authority
t hereby a Sri an r n Ill for the use of funds requested. rre
SIGNATURE S , -
DATE
COUNTYOR 1 i T T
MONFICE 010UNTY^TTORNEVMOFFICE
Holly r °!I Raschein .°y
Print T
Position Kevin Madok, Clerk
Regional natures H Applicable (add additional li
As eputylerk
Application and instructions for at t Grant Programs,revised May 2023
W Form 3A,incorporated by reference in Fla.Admin.Code RL SOFFIa.003Oil Grant Programs
9
1380
ad!
f
tiF � off i
f .4. 6�usais
i
RegionalBwW
Dw
LM
Vbk—
Map
Region ? Pensacola bwad
Region -Tallahassee
j
Region 3-Jacksonville
Region 6 Tampa a Region 5 d Orlando
i .. .i Region 6, Ft Myers
Region Miami
Updatsd April 19.2M3
r �•
Appfication and instructions for 911 Grant Programs,revised ay 2023
rorm 3X incorporaW by referencein Fla.Admin.Code RL 6OFFI-5.00311 Grant Prognams
20
1382
N Siall G
—rr urn
AddMAHM—LLEMadi ri riti �
The criteria for determining acceptability for disbursement of funds from the state of Florida 911 Grant
Programs will be made on a PRIORITY basis. Regional 911 system project requests related to systems
and equipment will be considered the highest priority within each priority category. If you do not see
your specific 911 project listed, you are still eligible to receive funding and can apply,,
1.0 Prepaid and Wireless Funding Priorities
PRIORITY 1: Primary and Secondary PSAP systems that require immediate system
replacement to provision enhanced 911 status or when the expected remaining life of the system
is less than one year.
ER_IORITY 2: Development and maintenance of 911 routing statewide, geographic, and
management information systems.
A) Statewide routing system
B) Regional, as an incremental step towards systems statewide
1. GIS Repository
2° NGCS
3. Map Display and Services
4. Management information systems and services
C) GIS Services required for the delivery of a call
1® GIS Data support-assisting counties in meeting the 98% NENA GIS Data
minimum standards
2. Creation of the required layers of the NENA GIS Data model'
3. GIS Maintenance Tools- this includes software or software as a service
D) Management Information System and services
E) Cybersecurity
1° Cybersecurity assessments
2. Cybersecurity hardware and software
3® Ongoing cybersecurity maintenance
ERIQRLIOL3,kUplonent and maintain next generation 911 services and equipment.
PRIORITY 4. Mapping system and services necessary for provisioning Geographic Information
�—ystems (GIS). This includes the following, listed in order of funding priority:
Application and Instructions for 911 Grant Programs,revised May 2023
W Form 3A,Incorporated by reference In Fla.Admin.Code R.6OFFI-4.003 911 Grant Programs
21
1383
,A) Map Systern, Equipment-reap generation hardware and software licensing are
limited to components for twvo stations.
B) GIS Centerline point generation and map accuracy systems
C) Synchronization of GIS data and databases that support location repositories to meet a
minimum 98% data accuracy for Geospatial call routing.
D) Map display and services
ER_IORITY 5: Develop and maintain Next Generation 911 servlc e s and equipment.
A) Next Generation 911 Equipment and Emergency Services Ili based network
B) Next Generation Core Services
PR10FUTY 6,-., Systems that require new or replacement of critical or necessary hardware or
software. This includes the following back-up PSAP's system equipment, listed in order of
funding priority A-H:
A) Hardware and software for communications or ten-ninal equipment located at a PSGP
for 911 call processing,ANI and ALI display, and call answering.
B) Map Display Equipment
C) Logging Equipment
D) Lightning Protection Equipment
E) Uninterruptible Power Supply system and or Generator Equipment
F) County, group of counties or region Standalone ALI Database Equipment
G) 911 all Taker Position Equipment
H) Net clock
E_RIORITY 7- GIS sub-addressing projects
PRIORITY A. Aerial Photography, Overhead (Nadir)I Imaging
PRIORITY Q- Infrastructure cabling and building entrance buildout cost.
911 Call taker workstation consoletfurniture (the portion related to 911 operation)
Applicaffoin and instructions for 9 11 Graint Pregrams,revised I 2023
W Form 3A,incorporated by rallairenoe fin 1::1a.Admin.Code R.SOFF14A03 911 Graint Programs
22
1384
Applicadon aired instructions-for 911 Grant Programs,revised May 2023
W Form 3A,Incoiporated by reference Fin Fla.,Admin.Code IR.6OFFI-5.003 911 Omint Programs
23
1385
1386
,ill
A", 00,
,��lua�riv i�
I� r,
r '
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ad[A
GIS Professional Services
Proposal for
uz
a
Monroe
Sep'tember 29, 2023
Attachment 1
1387
GIs Professional servicas
Monroe Counly, Honda
Table of Contents
..............
I Scope of ............. .............. 2
Project Management Services Description.............--................... ............ ............ 2
GIS Professional Services .......... 2
GBH Maintenance............. 8
2 Responsibilities and Defiverables....................--...... .....................................................10
3 Pricing.,.......,,...........
GEQ1COMM Public Safbty GIS ftnpkfied SW.mvrbar 29, 2023
LA�- eolc�MMICOM
1388
G C�voCornn', US Data.Pro�e_ssional Servicea
Monroe County,FL 2
1 Scope of Work
GeoComm proposes to complete the following Geographic information System (GIS) data
professional services,resulting in a highly accurate GIS dataset for use in Public Safety
Answering of (PSAP) mapping systems. The final dateset will comply with CAD and PSAP
mapping system requirements.
Services description and customer responsibilities and project defiverables are provided below.
Project Managernent Services Desm�Jptioii
GeoComm will dedicate time to project management and ongoing communication throughout
the project. GeoComm will hold a project initiation conference call with your project team to:
4 Introduce rottakeholders to the GeoComm project team
0 Review project objectives and goals
* Define mutual expectations
0 Establish communication processes
0 Review the project timeline, including periodic progress reporting
0 Review PSAP mapping system requirements
a Discuss initial GIS data scheme
® Discuss existing resources that may be used in developing the GIS data layers
Throughout the project, regular status updates will be provided which include progress updates-,
issues encountered or foreseen, with plans for mitigation; goals for the next reporting period; a
schedule review; and customer responsibilities.
WS Rl`OftsSional Serv,�Ices DescriIlxfion
Provisionfirig I,��Wui Wary III'.,,ay eiir Development or I fiiwdates
If existing provisioning boundaries are provided, they will be updated to correct topological
errors and inconsistencies identified during teanalysis. If no provisioning boundary layer
exists, GeoComm will develop a layer based an existing municipal and/or county boundary
layers or of resources you provide. Topological adjustments along borders will be made;
ensuring boundaries are snapped to road centerlines, where applicable.
Development or updates to this layer will be based on resources provided and an understanding
of the extent of your GIS provisioning responsibility within an NG9-1-11 deployment. After the
layer is developed, GeoComm will provide a digital map for your review and approval,
1389
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The data schema will follow your PSAP mapping system requirements and NG9-1-1 GIS data
standards. At minimum, GIS layer attributes categorized as tory"(or the equivalent)will
be populated when attributes can be obtained at the time the updates are being conducted.
Other attribute categories, such as Oaptional'and'conditional."will be retained if attributes
already exist in the current layer.
Service Boundary Lqywrs: PSAF3 1,30isindary Layeir Develogxrwrrt or U13dates
If existing PSAP boundaries are provided. they will be updated to correct topological errors and
inconsistencies identified during the analysis. If no PSAP boundary layer exists, GeoComm will
develop a layer based on existing municipal and/or county boundary layers or other resources
provided. Topological adjustments along borders will be made', ensuring boundaries are
snapped to road centerlines, where applicable.
The date schema will follow your PSAP mapping system requirements and NG9-1-I GIS data
standards. At minimum, GIS layer attributes categorized as"mandatory"(or the equivalent)will
be populated when attributes can be obtained at the time the updates are being conducted.
Other attribute categories, such as"optionar and"condifional,s will be retained if attributes
already exist in the current layer. Note that some mandatory attributes (such as URN and URI)
cannot be obtained until there is an active NGQ-1-1 deployment underway and the Next
Generation Core Service(NGCS)provider determines the attributes to populate.
Other categories, such as'opt ion alo and "conditional,"will be retained if attributes already is
in the current layer.
Swervice I11111oundary I aiyerrs: Police, Fillie, EMS Layeis Development or tlpidatDs
If existing emergency service boundaries representing the areas covered by polica, fire, and
EMS responders are provided, they will be updated to correct topological errors and
inconsistencies identified during the analysis. In some systern% these layers may also be used
for connecting Incoming calls to the corred emergency responders. These layers will also be
used for populating attribute information in the road centerlines and stletstructure address point
layers.
If emergency service boundaries do not exist,three layers will be developed representing the
areas covered by police, fire, and EMS responders. These new layers will be based on
resources you provide depicting the boundaries. After each layer is developed, GeoComrn will
provide a map for your review and approval.The data schema will follow your PSAP mapping
system requirements and NG9-1-1 GIS data standards. At minimum, GIS layer attributes
categorized as'mandatory" (or the equivalent)wig be populated when attrWes can be
obtained at the time the updates are being conducted.Other attribute categories,such as
1®optional'and ucondidonal,o will be retained if attributes already exist in the current layer. at
that some mandatory att6butes(such as URN and UPJ)cannot be obtained until there Is an
Pubile Safety GIS Simplifled September2g,2023
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active NG9-1-11 deployment underway n the r o ice (NGCS)provider
determines the attirlibutesto populate. Other categories, such 'optional" "conditional,"will
be retained ibutes already existin the current! °
If required y your data standards, a fourth layer willrepresenting the emergency
service numbers r u h uarea.
Road(�',arrtertlnes Illli.aiyer: GIS Data Attril°ritrta dtrrrrd� u�r���t° sf �
w° � ��rtl'rrrr� �t°'rarr�� rrrrwiin yelirrrrrra
to PSAP Mrrl°plrld t'lysteiirr ttergiArrrrrrr nts
GeoComm ill review IS data schema of the provided road centerlines; determine eir
conformance the I 1®1 GIS Data Model and PSAP mappingsystem
requirements. i y side comparison of the existingn recommended Istructures
ill be provided. will thencnv r GIS data into a schema followingthe NENA
NG9-1-1 GIS Dataode {NENA-STA-008)and PSAP mappingsystem
will populate Mandatoryn on i attributes iprovided resources.
GeoComm will also add edit tracking fields to the G iS layers o identify t r t have
modified,the type of change made,who made the change, feature last
updated.
Road Ceiaterlines I ayer; Aftiflinde Updates fr)r SAG Synclroui,, ahon
GeoComm will update the existing road centerfnes layer based on inconsistencies noted during
e analysis. If there are discrepancies between approved resources, ec i I work with
you for verification. Road centerlines layer updates include,
Updating legacy attributefields to correspond `t road names, communities,
values in the Master Street Address Guide ).
Extending r range t to synchronize with the MSAG, or, if it is the MSAG
range that needs to be modified, GeoCommill include t in the list of discrepancies
r you to submit to your database Provider for updates.
a Left and Right Field ri u `on for Country, State, County, Incorporated Municipality, and
CommunityMSAG s on resources vided. Optional attributes will be retained
attributes already exist in the current layer.
Road t'terderflirres Layer,: y,ttrtltrtrte Updates foiiw°Al,l synctircpritamtiio
GeoComm will update the roadcenterlines layer se on inconsistencies noted duringthe
analysis. If there r discrepancies n approved resources, o ilM work withyou
for verification. Road layer updates include.
Road Name Updates—road name attributes III be updatedto correspond to road
names in the ALI database.
° E 9 C 0 f4i
A Public Safety GIS Simplified September 29,2023
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* Road Range Updates-road range attributes will be updated to accommodate ALI
records.
* Legacy Fkdd Attribution- legacy fields in the GIS data will be attributed to match ALI
record in for mabon,
®If It is ft ALI record address which requires modification, GeoComm will identify
these and provide them for you to work with your ALI database provider for updates,
Road Centodliroes 1,.ayor-, Strest Coiniriectivi4y Updates
GeoComm Ydill update the existing road centedines layer based on inconsistencies noted during
the analysis. If there are discrepancies between approved resources, GeoComm will work with
you for verification- For street connectivity updates, road centedines will be broken and snapped
to create topological accuracy for proper address location. Road centerlines will be broken at
emergency service boundary layers, available community boundaries(including county,
municipal, postal,and zip code boundaries), PSAP and provisioning boundaries, and true
intersections with other road centerlines. Corresponding boundary updates will be made to
emergency service and incorporated municipality boundaries (if provided)which run alongside
road centerfines to ensure coincident lines with corresponding road centerlines.
flood Ceriterfin.es I ayer: Addrillss Rang(lb Updates
GeoCormm will update the existing road centarlines layer based on inconsistencies noted during
the analysis. If there are discrepancies between approved resources,GeoComm will work with
you for verification. Road oenterlines layer update processes include validating or correcting the
following address range issues:
• Overlapping address ranges
• Invalid high address range is less than the low address range
• Invalid oddieven address ranges in both the from and to fields
Site/Shructtore Address Points L ayer: ty1 Illtatsw
r"irarisform Sclierna to, PSAP Mamling Systerri Requirenwrits,
GeoComm will review the GIS data schema aft provided sitetstructure address points layer
to determine its conformance with the latest NENA NG9-1-1 GIS Data Model and PSAP
mapping system requirements. A side by side comparison of the existing and recommended
GIS data structures will be provided. GeoComm will then convert your GIS data into a schema
following the NENA NGS-1-1 GIS Data Model(NENA-STA-006)and PSAP mapping system
schema. GeoComm will populate Mandatory and Conditional attributes with provided
resources.
e
G
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GeoComm will also add edit tracking fields to the GIS layers to identify features that have been
Modified, the type of change made,who made the change, and the date the feature was last
updated.
SitelStructure Address Pol,nt Layer: AM ibute Synchroililzabon%with lRoad
Ceiii,fterfines aind Boundaiii,y I ayiers
GeoComm will update the existing Sile/Structure Address Point layer based on inconsistencies
noted during the analysis and provided resources. If there are discrepancies between approved
project resources, GeoComm will work with you for verification.
GeoComm will update the eAsting Site/Structure Address Point layer to ensure attributes are
synchronized with road centerines and boundary layers, points fall in the correct PSAP
boundary, and are spatially placed along the correct centerline segment where possible.
S 4 ite/Structtere Ad�diiress ftll�kt I ayer: Ath,lbiute tilpdatas for At 1 Syncluronizaflol�
Road name attributes will be updated to correspond to road names in the Automatic Location
Information(ALI)database and to synchronize with road cant nes attributes, Legacy fields in
the GIS data will be attributed to match ALI record Information, However, if it is the ALI record
address which requires modification, GeoComm will Identffy this in the list of discrepancies for
you to submit to your database provider for updates.
In addition,duplicate addresses and potentially missing address points will be investigated with
assistance from the customer.
fripcorporatod Miunlcipallit�y Boundanr L ayer tlpd[stes (w'Develliopmeoft
If existing incorporated or municipal boundaries are provided, they will be updated to ensure no
gaps and overlaps it between boundaries,
It Incorporated or municipal boundaries do not exist, existing publicly available GIS data and/or
provided resources will be used to develop a polygon layer representing incorporated
municipality boundaries within your jurisdiction. After the layer is developed, GeoComm will
provide a digital map for your review and approval.
The data schema will follow your PSAP mapping system requirements. At minimum, GIS layer
attributes categorized as amendatory"(or the equivalent)wfli be populated when attributes can
be obtained at the time the updates are being conducted.
Other categories,such as"Optional'and aconditional,"will be retained if attributes already exist
in the current layer.
This layer will be used to populate municipality attributes in the road centerfines layer and/or
site/structure address point layer and will be available for visual display in your PSAP mapping
systern"
GPublic Safety GIs Simplified September 29, 3 EOCOMM 202inw
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GIS Frofbssional Services
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. ad Coates iiilbe dayeri,-. Vehldlie parr °,rrrg Attrifriil,,rtiiiirrin
rgeoComrn will update the road centerllnes layer with street routing attributes using provided
resources, publicly availabledata, and aerial imagery. Topological updates will be made where
Attributes
One-wayoads- attributes wfil be added to one-way r interstates,
ramps, and dual carriageways, as well as local streets
Road Classifications®road classification attributes I to each road segment
Limitsa Speed ®speed limits ill be added to each road segment
o Elevation and BridgeTopology on your needs, roads will remain ro
bridge and Intersections r roads cross u ur i not possible, or elevation
field attributes it to distinguish betweentrue intersections and bridges
Road di`entmlrr1llkrres t yeg': 1-11411 yfFive ,y and Rapvlp Narriling StaFidardization
To optimize the routing capabilities of the road centerlines layer, road name attributes for
highways will be attributedconsistently if applicable, match any GIS dataI
requirements you have, Highway ramps will be attributed with "°
Street Name Allies Table ttreatir°rrr
An alias name tablei e on providedresources indicating alternative t t
names in your jurisdiction, allowing the 9-1-1 system to utilize multiplestreet names for the
same street segments.
uniqueroad will used to relate the names for each road in the alias table to the
correct road segment in the roadlayer.
Road Conterifties f°rryer S ix3dal drtigrrrneat
Roads not aligned with publiclyt vi aerial imagery will be spatially j o
fit within i i of twelve feet fromstreet dine, from the visualo center as
determined imagery. I iC ersmooth soale of 1:4,632 In rural areas and
1:1,968 in urbani itection will follow the increase In re nu
As pan of this process, missing named roads will also be identifiedq as needed.
Public
�uruGlS Simplified ptemb 29,..2023....
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GIB Pr fassional Services
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ltc trr,rct re Addliess IlFluloint Layer: ylir t'(a( (liiiy�rr°rrtrll4.rt
Based on provided resources including a tax parcel layer containing a site address field and
any available bB in t ill develop new addresspoints
accompanyingscriptive attrIbutes for structures whereialready exist.
pointsNow ill be placed at a l ( . . an structure rooftops Or driveway entrances)
accordingto your PSAP mappingsystem requirements or the methodology
points. On-site collection r verification o€address points may be providedr an additional fee.
r multi-unit tructures(e.g. apartment complexes, strip ls, mobile home parks)where
point does riot alreadyexist, GeoComm will create one [ t for each buildingi
unique street address number( including unit numbers)and will work withu to establish
n agree d-upon point placement methodology. multiple l leady exist for individual
units f a multl-unit structure, s ints will be retained °! at be moved unless
resources indicate the pointsincorrectly pla ev points for individual
units, such as individual is or office suftes, may be providedfor an additionalf
The accuracy of s "I be dependent upon the providedresources.
Sitelstructure address point development requires ith situs address information
or anotherl resource allng the location and physical address of each addressable
structure.
GIS Maintailiancle
t��IS Data Mi ayers l' alinte arice Seinpices
GeoGornm will use provided resources, including digital copies of the MSAG and AL..I database,
to update is validation in 9-1-1 systems. needed, Geocommill:
Update the Road Centerline 1 is , deletions, corrections
Update the Site/StructureAddress Point layer with additions, ions, and corrections
ServiceUpdate , police, fire, EMS, and ESZJESN)with
additions, deletions, and corrections when requested
te the Provisioningr with additions, deletions, and corrections.
Update the Incorporatedu ici ii Layer when therea xa[ s
GIS data attributer i l llc i r N139-1-1 GIS
and/or your PSAP mappingsystem requirements are included. ill populate
Mandatoryi °a I attributes with provided resources.
GeoComm [perform qualitycontrol )checks on GIBto measureIquality
and synchronization databases, If vi le. If GIS data errors are ,
GeoComm will make appropriatecorrections. r ALI errors , GeoComm
GEQ LOMM
Public Safety GIB Sirnplified September 29,2023
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GIS Professional SerOoes
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will correct o if contracted to do so. If resolving the IVISAG or ALI errors arei the
scope of service, GeoComm ill provide you withlit of required
GeoComm II provide updated GISata packages(zip filecontaining
layers In fileformat)for you to provisioninto your local 9-1-1 systems, If the local
systemIs a GeoComm mappingapplication, 7l execute the update process.
f requested, ide.pdf files representing one combinedService
map(Police, Fire, which to hard copy wall
M,SAG ttri4 Al I Maintainaince Seirvices,
To ensure ongoing synchronization with GIS data layers, 1I and ALI database, Ger Comrn
ill update and manage your MSAGprovided urc a ill:
Submitto your database providers are added, changed, or
deletedIowed access to ther i rs MSAG maintenancesystem.
Assist in the resolution of is of s® as providedy the database provider
overlaps i r MSAG entries, s validation, etc.)
Assist In 'a f inconsistencies between the MSAG and GISa r a
Assist in the resolution of t (TN)records that dont match
Request new Emergencyis (ESNs)from the databaseprovider
new responder o i tl created.
Complete is reviews of the MSAG, ALI database, and GISlayers to ensure
high synchronization Rate and complete updates. Note, If clarification is needed,
GeoComm will work withto ensure accurate updates are made.
GeoComm will update the Site/Structure Address Point layer basedon resources provided. As
GeoComrn will:
• Update the Site/Structure Address Point layer with new address point locations using
provided accurate location information r latitude and longitude for the approximate
placement of the address of
• Assign addresses to newly added pointss on the road centerline er attributes
(street name and addressranges) return the newlyassigned r i i e
business days.
Provide support regarding uni it a io s or addressing discrepancies.
Note.GeoComrn is not responsible for notifying resi e t the newly assigned addresses.
.....
iY Public G48 npti d September 29,2023
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2 Responsibilities and Defiverables
..............................................................................' "We believe our customers play a critical role in a project's success. While GeoComm will lead
the project efforts,we will partner with you to ensure you have in-depth project knowledge and
are kept informed about the project status and meeting project goals.
Project [Wiverables
0 Genera I project support
Project schedule
Regular status reports and conference calls
Provisioning Boundary Layer
PSAP Boundary Layer
Police, Fire, and EMS Layers
• Road Centerlines Layer
• Site/Structure Address Points Layer
• Incorporated Municipality Boundary Layer
• Street Name Alias Table
QlAJ*nal Mahn'tonance, Deliverables
Im Updated GIS data layers and synchronization comparison results between the ALI
database, MSAG, and GIS provided as frequently as quarterly
MSAG updates submitted to the database provider, quarterly synchronization
comparison results between the ALI database, MSAG,and GIS, and CIS map data
update recommendations(if maintained by you) or updates to CIS map data (if
GeoComm maintains)
Updated address point layer provided as frequently as quarterly, new structure
addresses provided within 3 business days, and consultation for unique addressing
situations or addressing discrepancies
The final CIS map data layers it be delivered in Ead format and in the projection in which the
data was provided to GeoComm.
Note that the completeness and accuracy of the final G IS layers is dependent on provided
project resources. To achieve a high synchronization rate between the CIS data and the
MSAG, you may need to make additional updates to the MSAG.
——--------------
GEOIL 0 1"A M Public Safaty 018 SimpHfied September 29,2023
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It is requested that you providethe following supportresources:
Assist• in coordinating and attendingperiodic conference calls
• Provide inent project information and docu do
Assist• in ongoing qualityassurance tasks
• Provide a single point of contactavailable for communication throughout ro c
Review• li inary emergency boundary maps and provide input on updates needed
final• Review synchronization results and provideI a updates backto
GeoComm withini
• Submit required Gi information ( . "GIS map data, public safety databases, r
other r000urces) l: our olb,Mo imtt ,; ,� olulx�rl.00rn li and t ut�rrlm 'i nd"
• Existing 1 a in Esri format including projection information
Current copies of your AU and MSAG in MicrosaltI format
Digital or hard copy resources depictingroad centerlines anboundary updates
GEQCOMMI
Public Sef8ty GISSimplified September 2e 2023
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3 - P r
FlIkes am valid for,a;wibd of 90 dajosw
Total does not include sales tax. Applicable taxes MY be delennined upon contract signing.
Monroe County is responsible for paying all sales taxes.
GIS Professional Services
Non-Recurring SerWms Price(G$A Labor Category,GIS Specialist 81IN
" s
NSoRn...
Won.-ftGS.uAr TFln
Isis) ftming
.................—............................. .............................. MP .•......
fells IDaf Aftysi ........................... e.g.e......
....
Prov%liwinq Boundary Layor.Deve4iopmeirit or Updates
Ser-Wca Boundwy Layers,PS AID Boundary ayer IDevellopiment or UjjidMas
Service Boundary Layawz� PoEcel,Fire,EMS Layers Dweloransint or,'Updates
.................................... ............
Road CenterIffines l ayer GIIS Data Attribute Standardizaton
............................ .•......................................
Road CerfteMnes Layer Atbibit.O.,a Llpdates ibr IWSAG Synchroinfzafion
... .... ..................... ......—................................................................
Road Gentm-fines I ayer Adributo Updatm for ALI Synchironization
...................... ...................................
Road r
SUeet ConnectMity Updahas
.S Layer.
................. .............. .............. ..........................................................................
Rzad Centeftes Layer-Address Riange Updates $913,386.54 ,576 iIKO)
&tefftucluire,Address Po nts Layer,GIIS,Data Attribute Stsndardpzaficwi
......................................................................................................
Spte/StrucLure Addrass Pair I syea°:SynchroNzatior wfth Road Ciembm,-,tbes and
Boundwy IJayen ttributes
.......................... ....................................................
SibsIStructure Address Points I ayer.,Attrfbute Updates for AIJ Syndirontaton
............I...................................................1-1- ---......................
Incorpciirataid WiMcipWity Boundwy Layer Dimlopirment Or,Updates
...................................................--................... -—-------------------
IFload CmitarEnios,11..ayer:Vehicle Roufing Aftdbudon
........ ........- ........
Road CenteAnes Layer,i-fighwayTreeway mid Ramp Narning Standairdizaton
................... ...................
Street Name At Tal-Ae Cireaton
...................
Road Cionte.OHnes,Layer Spatial AfigrIMent
I...—...-..-I..................................................... 1-1....................-.............I....................-............................................ .........
Ske/Structum.,Addi-ass Points Layw.Spatal AlIqw-nent
Cordiract Total, $93,31816.54 $90,578,60
i( "U
7-
............................... ...........
Notes:Pricing�s slubd"ect to iincreases at#iiswfe c1scrailion of Geo0onim,annually,as a rssuH in chang ft.. ' M maid(et
I � a�coindiflons Ilnduding the Cormurneir 110hre IndaK and Wletion.Nofh: of p6w Nncrease wouki be.provided at
Wmst 180 days parlor to the stRd of each writract year.
Prlclnq is teased on General Servims Admiinistrathan(GSA)Contrau IIguumdenr GS-351`0594S�
... ........ ....... ........................................... ....................
% EOCOM PA PubEic Sa,ft. GIS Sjim;Affied Sent der 29,2023
J mmagmMmm
1399
GIS Professional Services
MO11rOe County, Ronde
OfAtional lRecurring Maintenaricie
Recurring Servl4e$pliritp,(08A Labor Categciiry�GIS Spiarliall;;'SIN 5415TS) Recuii�dnl; OW r RA11IM11119 10,15A
W Ill I
Ril
Year One
G�S Data 11�ayers Maminteiiu,Eiiiuce Seii,&es $7,!543 210
MSAG and AU MMintenaince Seii vices mm. $1,85 1.� 13
Adi!Ju ass Assigrin x1irit Seiwkms sb"mis C)3 $5,388,00
Year One lotai $15,183174� $14,727,20
Year TWO
0N,'3 Dal"R I liyej�� MqJ�,ftl%janC119 S&I,NI�CeS
hilISAO and ALI MallrrMilvarnoe Seirq&es 4 1,19135.80
Aiddiesis As.�Igriment Serviws $5,832,78, $5,657,40
1�4Or d WC I'aw S1511.942.93 y $15,463,56
Year Three
QS Data Layers M au tarm ice Sal,vll,Dqs $8,1316,38
MSAG aiiuiiJ,N I Malintenance Ssir%fiii�xlm
414ii�ess Aipisuyio eii dt Se�virxls
Y............. $,16,2 W IM
Year Four
OS Wa Layeis e4alMenance serv�wq 8 732,210
MSA13 iRii,md Aill I:M�anteii'larloe SerOces
$2,143,65 S2,079,,09
Aid&es.sys,61g I nmnt Servlms $6,430,64 $6,237 28
Yesir Four crial $07,577,108 $1 7,Ms 7
Year Five
GIS 11)ata 11 ayels Mahrillsinarice SerWon 1 $9,453 04 p 9111613,81
hllsAri:ard,A1,111 h4a�itintpiiSel aance�qm SerWces 1 $2,250 72 1 $2 1 3,05
ddii esskw r elll,
yew Five 10tall 418,455,93 $117 90 1"010
"I'Mall: $03,899,77 $8,11,377AS
Notes:Pricing is subject to Wl at the sole discretion of GeoComm,annually, as a result in changes in market
condifions including the Consumer Price Index and inflation.Notice of price increase would be provided at
least 180 days prior to the start of each cl year.
Pricing is based on General Services Administration(GSA)Contract Number GS-35F-0594S.
GOT Or, ni m M Public Safety GIS Simplified Septembe-r29,2023
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Complete GEOCOMM Services is on Budget Report
Provisioning Boundry Layer: Development or updates
Service Boundary Layers:PSAP Boundary Layer Development or updates
Service Boundary Layers: Police, Fire, EMS Layers Development or updates
Road Centerlines Layer:GIS Data Attribute Standardization
Road Centerlines Layer.Attribute updates for MSAG Synchronizaton
Road Gen terfines;Layer:Attribute updates for ALI Synchronizaton
Road Centerlines Layer:Street Connectivity updates
Road Centerlines Layer: Address Range updates
Site/Structure Address Points Layer:GIS Data Attributes Standardization
Site/Structure Address Points Layer.-Synchronization with Road Centerlines& Boundary Layers
Attributes
Site/Structure Address Points Layer:Attribute Updates for ALI Synchronization
Incorporated Municipality Boundary Layer Development or Updates
Road Centerlines Layer Vehicle Routing Attribution
Road Centerlines Layer: Highway/Freeway& Ramp Naming Standarization
Street Name Alias Table Creation
Road Centerlines Layer.Spatial Alignment
Site Structure Address Points yer®Spatial Alignment
1403
1404
GIS Services and Maintenance ProJed
AffilestoniEs Table
11111 M
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Phase1 Contract finalized andContract date ..,,,.. lock
sub mofl try Vendor begin
..... ...............................
l lm contr t sl limn
F"'ha , : GI Data mm� m i ti m �., Months
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h-as ,14'-�- GS Data delivery &
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Phase . 1::11n l data delivery,, I oath
data acceptance by customer and
r " lu � m 'l:m�u l:lurm
Phase ; Invoic to cHent I.01ll arnot,int due NEI"45 Month 9
Phase T: Ongoing Mmintenance �nvo� o' Annually ongoirg Start1ngMonth
1 a andnnuu Nl
thereafter
Attachment 3
2 2 -1 MONROE COUNTY FLORIDA l [Document subtitle)
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asuiaceremu :�mmcaewrun.,;ruue,,a�mer�zmuuw �as+w sauxftsarw'�wnawiwuam°,w.e& 'm�:�cnuwsacarwra'mmuamrwummw�. uww.w,vwiem rouwwwwmr�u iw. imp
11011' u 1 E 11 Fc l linformation
of onro Fiscal Year 2021-2022
Wireless Fay Revenue1 5a 1
Non-Wireless Fay Revenue (LE, i lira® Vol )
Pre-Paid Fee Revenue70W5 5m75
Total Fee Revenue 1::HE](ltem a Fo r Fey oven alculationItem#3+ Item )
Allowable Carry Forward E:EP 11 axirnurn Allowable (301/6 of l )
Limited by Para 365.173(2)(d). Florida
10 Actual Carry Forward $0,00 Statutes. Assure amountis equal (=)to o
lass than ( ) Item
11 Excess Carry Forward 0
Recovery
7 ra ar es Name Julia Todd
13 re arar'sT" I Position 911 Database Coordinator
U Telephone r [305�-289 035
16 Preparees Email jtodd@keysso.net
1 ® 121 f2022
Cuorporated by ralerence on Ra Adrnm 'Code AWO 6Orr'1.5.0 q
County 15,011 Fiscal Information Reqwriments for Counry Carte Forwaird Funds&Excess Funding
0412020
1407