Item L01 LI
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
March 20, 2024
Agenda Item Number: L1
2023-2239
BULK ITEM: Yes DEPARTMENT: Administration
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard
n/a
AGENDA ITEM WORDING: County Administrator's Monthly Report for March 2024.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
CAD 1 Monthly Report.pdf
FINANCIAL IMPACT:
2015
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Kevin Wilson
Acting County Administrator
DATE: March 5, 2024
SUBJECT: Monthly Activity Report for March 2024
MONTHLY ACTIVITY REPORT—March 2024
Key West International Airport
2 Crawford Tracy Glazing Meeting
6 TKE Site Visit
7 New Entrant Airline Meeting
9 United Corporate Safety Team Meeting
13-15 ACI CEO Conference
21 FAA Part 139 Emergency Tabletop Exercise
26 Corporate Airline Meeting
28 CONRAC Kickoff Meeting
Florida Keys Marathon International Airport
19-23 MTH Tree Clearing Project
21 Tesla Charging Station Pre-Con Meeting
Number of services provided: 37 phone calls, 154 emails, 25 one on one consults, 8 office
visits/visits to clients, 42 learning events with 720 participants,7 media submissions, and 237
publications distributed. Total Budget for FY 23/24: $286,482; Year to Date Expenditures and
Encumbrances: $151,023; Remaining Balance: $135,459; Percentage of budget spent and/or
encumbered year-to-date: 52%
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• Alicia presented state and local climate work at the Extension Leadership Conference in
Tampa, Florida.
• Alicia and intern Victoria continue working with communities designated by FEMA
Community Disaster Redevelopment Zones (CDRZ)to show them how to access
2016
technical assistance and funding specifically for them. They are working with 13 CDRZ
communities in South East Florida under the Climate Navigators project.
• Alicia is working with the Southeast Climate Compact on the Climate Pollution
Reduction Implementation Grant that could provide funding for vehicle charging stations,
building efficiency and solar projects for Monroe County.
• Alicia participated in the Extension Climate Convening in Tucson, Arizona. Hosted by
the Extension Committee on Organization and Policy's Climate Program Action Team
(Climate PAT), the event's primary objectives were to:
1. Gather and strengthen the network of climate-focused leaders in Cooperative
Extension,
2. Formulate a climate action plan that will empower Extension, and
3. Provide CES with direction to seek funding to develop climate change programs.
The gathering brought together individuals from 1862, 1890, and 1994 institutions
and leaders from the USDA. Through focused conversations,participants
identified opportunities in three areas where Extension is uniquely suited to
deliver climate change adaptation and mitigation solutions: communities, natural
resources, and working lands.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• In February, Shelly returned to the Brinton Science Center at Sea Base on Summerland
Key to train the spring STEM Team during several workshops. They use Florida Keys
Water Watch water quality monitoring to teach hundreds of scouts while out on the water
how to measure dissolved oxygen, temperature, and salinity using refractometers. They
are trained in the Stony Coral Tissue Loss Disease Underwater Observer Training to
learn how to identify corals and report bleaching and disease outbreaks to FDEP
SEAFAN.net. Shelly also added information to be on the lookout for Unomia
stolonifera, a popular aquarium soft coral (gorgonian) call Pulsing Xenia, which is a
potential new marine invader from the Indo-Pacific that has been found recently in
northern Cuba and Puerto Rico.
"Very informative and great teacher"—new STEM staff teacher
"Thank you for coming! I appreciate your help and I feel a lot more prepared and
confident in the knowledge I need to know for the STEM program and coral restoration"
-new STEM staff teacher
"Thank you again for taking time out of your schedule to train our BEC staff. You have
such a wealth of knowledge, and we appreciate you sharing your time and knowledge
with us."
• Shelly also taught the new Sea Base captains and first mates how to identify the signs of
barotrauma in reef fish and the required tools to have on board to meet the regulations.
They were also introduced to the Return Em Right program, a partnership with Florida
2
2017
Sea Grant and the Gulf of Mexico Fishery Management Council about best fishing
practices to increase survival of fish that are caught and released.
• Shelly presented a session at the OF Water Institute Symposium about"CHALLENGES
AND SUCCESSES OF COMMUNITY SCIENCE: PERSPECTIVES FROM
MULTIPLE PROGRAMS IN THE SOUTHEAST." Community science is an efficient
and cost-effective means to engage stakeholders, accelerate scientific research,provide
hands-on learning, and build social capital. Coastal water quality monitoring has a long
history of volunteer partnerships and many recent peer-reviewed articles confirm
volunteer collected data is equivalent to that collected by scientists. Training members of
the public to collaborate and work with scientists to collect scientific information is
incredibly rewarding for the practitioners and the volunteers. Recruiting from under-
represented communities can be difficult if they do not have access to coastal resources.
Events: March 7 —FKNMS WQPP meeting in Marathon City Hall
https:Hocean.floridamarine.org/FKNMS we p/steering.htm
The Environmental Horticulture Extension Agent accomplished the following activities:
• In February, Maria Quirico efficiently managed various consultations, including 21 phone calls,
75 emails, and five office consultations,providing personalized guidance in 23 one-on-one
sessions. Leading the Master Gardener program in Monroe County, Maria dedicated 132
volunteer hours, organized four group learning events with 33 participants, contributed to three
school service sessions, and distributed 17 publications within the community.
• Maria's involvement in Food Waste/Compost Presentations with Monroe County Solid Waste
Management raised environmental awareness among youth and adults. She initiated the Master
Gardener training class, observed significant interest, and ensured the renewal of the Florida-
friendly landscape recognition certification for a community member. Maria also delivered a
presentation series at Monroe County Public Libraries and authored an insightful article for the
Keys Weekly newsletter, promoting sustainable gardening practices.
• Attending the Compost 2024 conference, Maria sought to implement composting technologies
and foster collaborations for an upcoming pilot project. Additionally, her training with Cesar
Peralta on February 27th to become a certified GIBMP instructor exemplifies her commitment to
professional development. Maria's contributions enhance community education and awareness
and establish a foundation for future collaborative efforts in promoting environmental
sustainability.
3
2018
0
VETERANS AFFAIRS
CLIENT STATISTICAL DATA
Monthly Report
2/1-2/29/2024
CLIENTS ASSISTED
VA Phone Calls 452
Client Data 1,994
New Clients 54
Field Visits 3
Compensation and Pension Filings 40
Flag Presentation 6
Homeless Veterans Assisted 1
Community Involvement 273
Board of Veterans Appeals Hearings 1
Marathon Mobile Office 5
Major Community Event Attended VA Leadership Summit in Washington DC
VETERANS TRANSPORTATION PROGRAM
Transportation Calls 114
Veterans Transported 38
FINANCIAL AWARD DATA
Retroactive Payments $ 452,668.90
Reoccuring Annual Payments $ 615,767.28
The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards.
For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156
2019
County of Monroe � Monroe County Fire Rescue
The Florida Keys 490 63r1 Street Ocean
Marathon, FL 33050
� . Phone (305) 289-6005
�u
Monthly
Activity t -
Fire Rescue
■ Participated in the Radiological Emergency Preparedness Exercise at the Station 22
Community Room with Emergency Management personnel, in Tavernier.
■ Participated in the WebEOC training provided by Emergency Management personnel.
■ Crew members from A/B/C shifts participated in facility and live fire training as required
to maintain state firefighter certifications.
■ Completed Annual Firefighter Performance Self Evaluations.
■ Attended and participated in the Career Fairs at the Coral Shores High School, Marathon
High School, and Key West High School events.
■ Crew members from Station 13 and the Monroe County Sheriff's Office participated in the
"Old Wooden Bridge Kids Fishing Tournament" provided by the Lower Keys Chamber of
Commerce.
■ Crew members from Station 13 attended the Reading event at the Big Pine Library with
the Big Pine Boys & Girls Club.
■ Crew members from Station 11 and the Fire Marshal's Office visited the Sugarloaf
Elementary School, on Sugarloaf Key Kindergarten classrooms providing a "Fire
Prevention" presentation.
■ Crew members from Station 11 participated in the Keys to Be the Change Reading
Program at the Sugarloaf Elementary School, on Sugarloaf Key.
Trauma Star/ EMS
■ Conducted Quality Assurance meetings with Lower Keys Medical Center and Baptist Health,
including Fisherman's and Mariners hospitals.
■ Quality Assurance (QA) / Quality Management (QM) team was expanded to include field
paramedic reviewers and to include ESO incident report reviews and statistical data to
improve the department's patient care delivery and documentation. 100% of patient care
reports were reviewed.
■ Conducted Flight team monthly meeting which included Quality Assurance and
documentation guidelines/feedback, upcoming trainings, communications.
■ Attended Keys Health Ready Coalition meeting, KHRC serves as a multi-agency coordination
group that focuses on health-related emergency preparedness that strengthens the health
system's ability to respond to emergencies and disasters.
■ Nine (9) personnel attended The Resuscitation academy hosted by the Department of Health;
this training covered both knowledge and practical applications to improve cardiac arrest
survival including the newest standards in Neurological Protective high-performance CPR.
■ One (1) Flight Medic completed MCFR's comprehensive provisional flight program and
successfully passed the final flight assessment testing.
2020
Monthly Activity Report February 2024
Page 2 of 3
■ Two (2) personnel attended the WebEOC training provided by Emergency Management.
■ Two (2) personnel completed paramedic training and received a Florida Paramedic's license;
both have started MCFR's comprehensive provisional paramedic program.
■ Two (2) Paramedics completed MCFR's comprehensive provisional paramedic program and
have achieved Charge Paramedic status.
■ Two (2) peer support team personnel attended a three-day Critical Incident Stress
Management course (CISM) in Key West.
■ Two (2) Trauma Star/EMS personnel attended HAI - Heli Expo conference in Anaheim
California, collaborated with Leonardo helicopter corporation for integrated communication
systems for new aircraft.Also met with various vendors and researched new safety
equipment options for flight personnel.
Key West International Airport/Fire Station 7
■ Attended each of the EYW Operations Meetings, Construction Meetings,Airlines Meeting and
Airport Tenant Meeting.
■ Completed initial budget meetings for upcoming fiscal year.
■ Attended Key West International Airport annual AEP Review and Tabletop Exercise.
■ Completed fire extinguisher training for airport fueling personnel.
■ Attended the new WebEOC training conducted by Emergency Management.
■ Completed special details for "Concert at the Fort," the "Movie at the Fort" and "Send-Off
Salute" for a child flying an air ambulance to California for open heart surgery.
Fire/EMS Training
■ Conducted Facility and Live Fire Training, required for firefighters, with Crew members
from Stations 22, 18, 17, 13, 11, 10, 9 and 8 participating.
■ Provided classroom and hands-on training course for firefighter"Apparatus Operations /
Hydraulics"'ATPC 1301, including testing with 14 personnel attending.
■ Marathon Fire Rescue held new hire training at the Fire Academy facility.
■ Conducted physical agility testing and written exams for 62 applicants, as part of the
department's firefighter hiring process to provide a prioritized list for hiring purposes.
■ Hosted the ICS-400 Advanced Incident Command System for Command and General Staff,
Complex Incidents provided by Emergency Management.
■ Facilitated the L-965 NIMS ICS All-Hazards Resources and Demobilization Unit Leaders
course provided by Emergency Management in coordination with the County's Emergency
Management Department.
■ Reviewed and reconfigured the Rapid Intervention Team (RIT) bags for each engine for in-
service use at each station.
2021
Monthly Activity Report February 2024
Page 3 of 3
Fire Marshal's Office
■ Conducted Bi-Directional Amplifier (BDA) and Distributed Antenna Systems (DAS)
testing at the new Emergency Operations Center, which will also be the new Fire
Rescue headquarters.
■ Conducted an interview process for a Deputy Fire Marshal that will complement
staff working in the Lower Keys.
■ Participated and coordinated Fire Prevention events for children at the Sugarloaf
Elementary School.
■ Attended the monthly Development Review Committee meeting held by the
Planning Department and provided four letters of coordination for new projects.
■ Conducted Plans Reviews and Inspections for New Construction and Renovation
Permits for the building departments in Ocean Reef,the Upper Keys, Middle Keys,
and the Lower Keys.
■ Provided annual Fire and Life Safety inspections to commercial properties.
■ Conducted Vacation Rental Fire and Life Safety inspections for residential
properties.
■ Taught the Fire Sprinkler System 1 Course to firefighters enabling those seeking Fire
Safety Inspector certifications to obtain prerequisite credits.
2022
PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,
quality development in the county while conserving and promoting stewardship of the county's fragile
environment and the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan
and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and
Land Development Regulations. Additionally, the department reviews development proposals for compliance
with the Comprehensive Plan and Land Development Regulations, including community character, growth
management provisions and environmental compliance.
The Environmental Resources Office services include the review of applications for compliance with
environmental regulations such as: clearing limits, wetland delineation, landscaping, storm water, land clearing,
and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP).
The Environmental Restoration Office manages the County's habitat restoration and improvement projects to
enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining
conservation lands, specifically covering the removal of invasive exotic species and planting of native species.
The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data
and GIS resources to enhance county functions and provides resources making geographic data available to the
public and preparing maps depicting various data.
The Marine Resources Office provides a variety of services focusing on protection of the marine environment,
the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump-
out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and
abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded
projects to replace regulatory buoys, channel markers, and other waterway management needs to improve
recreational boating access and safety.
2023
Special Note for March,April, May, & June 2020: The Monroe County Planning & Environmental Resources
offices closed effective March 23, 2020 in response to the COVID-19 pandemic. Limited applications were
accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals &
vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits.
All applications accepted as of June 1, 2020. Offices fully reopened on April 12, 2021.
Special Note for September 2022: The Monroe County Planning&Environmental Resources offices were closed
for 3 days (September 27, 28 & 29) due to Hurricane Ian.
Planning and Environmental Resources Comparison of
l000 Total Annual Appl..icati.ons....
900
800
700
600
500
400
300
200
i
I
100 ,
h .
2010 2011 2012 2013 2014 2015 2016* 2017* 2018* 2019* 2020* 2021* 2022* 2023* 2024*
* Includes ROGO Allocation Applications thru Jan
2024
2020
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 2 1 4 7
Appeals& Settlements 3 1 4
Development Agreements 3 3
Environmental Resources 6 1 6 7 20
FLUM Amendments 1 1
Historic Preservation 9 4 6 6 25
Home Occupation 1 1
LDRD 1 1 3 5
LUD Amendments 1 1 1 3
Major Conditional Use 1 1 1 1 4
Minor Conditional Use 6 1 3 10
NROGO
Other Traffic Reviews 2 2
Plats 4 2 3 9
Pre-A 14 6 21 14 55
Public Assembly 2 1 3
Road Abandonment 1 1 4 1 7
ROGO/ROGO Exemptions 47 28 44 45 164
Shoreline Approvals
TDR 1 1
Temp Const Staging
Text Amendments 2 8 2 3 15
Tier Amendment 1 1
Time Extensions 3 2 1 1 7
THE transfer
Vacation Rentals 63 59 70 72 264
Variance 3 2 7 4 16
Variance-Dock Lon 3 3
Variance-PC 4 1 5
Total 168 121 177 105 635
2025
2021
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 1 2 1 4
Appeals& Settlements 2 2 1 3 8
Development Agreements 1 1
Environmental Resources 7 6 10 7 30
FLUM Amendments
Historic Preservation 6 9 8 5 28
Home Occupation 2 2
LDRD 1 2 3
LUD Amendments
Major Conditional Use 1 1 3 5
Minor Conditional Use 3 4 4 5 16
NROGO
Other Traffic Reviews 1 3 1 5
Plats 1 4 5
Pre-A 17 24 22 17 80
Public Assembly 2 2 3 7
Road Abandonment 1 1 2
ROGO/ROGO Exemptions 55 58 80 68 261
Shoreline Approvals
TDR
Temp Const Staging 2 2
Text Amendments 2 5 1 8
Tier Amendment 1 1
Time Extensions 6 1 7
THE transfer 1 1
Vacation Rentals 40 75 66 74 255
Variance 8 8 9 11 42
Variance-Dock Lon 1 1 2
Variance-PC 4 1 1 4 1 8
Total 144 198 225 203 770
2026
2022
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 1 1 3 5
Appeals& Settlements 1 2 3
Development Agreements 1 1
Environmental Resources 7 8 14 19 48
FLUM Amendments 1 2 2 5
Historic Preservation 7 1 3 4 15
Home Occupation
LDRD 5 1 4 2 12
LUD Amendments 4 2 1 1 8
Major Conditional Use 1 2 3
Minor Conditional Use 3 1 2 2 8
NROGO 1 1
Other Traffic Reviews 3 1 1 5
Plats 1 1 2 4
Pre-A 16 22 13 22 73
Public Assembly 2 2 1 5 10
Road Abandonment 2 1 3
ROGO/ROGO Exemptions 80 55 69 53 257
Shoreline Approvals 1 1
TDR 1 1
Temp Const Staging 3 1 1 4
Text Amendments 4 8 1 1 14
Tier Amendment
Time Extensions 2 2
THE transfer 1 2 1 4
Vacation Rentals 49 61 69 59 238
Variance 5 3 3 7 18
Variance-Dock Lon 1 3 2 1 7
Variance-PC 2 1 1 4 1 7
Total 192 179 196 190 757
2027
2023
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total
Alcoholic Beverage 3 1 3 2 9
Appeals& Settlements 1 2 3
Development Agreements
Environmental Resources 24 19 24 22 89
FLUM Amendments 3 1 4
Historic Preservation 4 1 4 2 11
Home Occupation 1 1
LDRD 1 1 3 1 6
LUD Amendments 2 2 4
Major Conditional Use 1 2 3
Minor Conditional Use 1 2 4 5 12
NROGO 3 3
Other Traffic Reviews 1 1
Plats 2 3 5
Pre-A 22 16 26 14 78
Public Assembly 2 5 7
Road Abandonment 1 2 2 5
ROGO/ROGO Exemptions 51 49 56 63 219
Shoreline Approvals
TDR
Temp Const Staging 1 1
Text Amendments 1 2 4 2 9
Tier Amendment 2 1 1 4
Time Extensions 4 4 3 11
THE transfer 1 1 2 4
Vacation Rentals 68 56 69 92 285
Variance 6 2 4 1 13
Variance-Dock Lon 2 1 3
Variance-PC 1 1 1 3
Total 195 165 214 219 793
2028
2024
Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual
Total
Alcoholic Beverage 0
Appeals& Settlements 2 2
Development Agreements 1 1
Environmental Resources 1 1
FLUM Amendments 0
Historic Preservation 0
Home Occupation 0
LDRD 1 1
LUD Amendments 0
Major Conditional Use 0
Minor Conditional Use 2 2
NROGO 0
Other Traffic Reviews 0 0
Plats 2 2
Pre-App 8 8
Public Assembly 0
Road Abandonment 1 1
ROGO/ROGO 23 23
Exemptions
Shoreline Approvals 0
TDR 0
Temp Const Staging 2 2
Text Amendments 0
Tier Amendment 2 2
Time Extensions 1 1
THE transfer 0
Vacation Rentals 31 31
Variance 3 3
Variance-Dock(Long) 0 0
Variance-PC 1 1
Total 81 0 0 0 81
2029
fo12020Jan Planning& Environmental Resources Applications
202Jan
U2022 Jan
Year to Date through
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2024Jan
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Chart excludes:Pre-Apps,ROGO,ROGO Exemptions,Vacation Rentals&Vacation Rental Exemptions
2030
Planning& Environmental Resources
2020Jan Pre-Apps, ROGO & Vacation Rentals Application
E2021 Jan
Year to Date through
2022 Jan
2023Jan Jan 2020 vs Jan 2021 vs Jan 2022 vs Jan 2023 vs Jan 2024
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2031
Marine Resources Office - Accomplishments- Feb. 2023 through Jan. 2024
Channel Marker Program:
Channel Marker/Buoy Replacements = 116
70
60
5
40
30
20
10
.. 0 0 0 1 1 a l� 0 0
Feb Mar Apr May Rue July Ai g Sept Oct Nov Dec Jan
2023 2024
111121
m m
February 2023 $0.00
March $29,008.00
April $0.00
May $54,750.00
June $18,300.00
July $0.00
August $5,780.00
September $4,420.00
October $0.00
November $0.00
December $0.00
January 2024 $9,580.00
Total $121,838.00
Total annual cost for marker/buoy replacements for the past twelve-month period were significantly lower
than the cost during the same timeframe in 2022 ($178,334.00) due to routine maintenance needs and
replacement of 91 regulatory buoys in August of 2022 that were funded in part by Florida Fish and Wildlife
Conservation Commission Boating Improvement Grants ($74,805.00).
Additionally, 20 regulatory signs were damaged during Hurricane Ian and replaced with FEMA emergency
disaster relief funds ($11,892.00) in March 2023.
2032
Derelict Vessel Program:
Derelict Vessels Removed = III
32
28
24
20
16
12
8
4
110, l
0 .. L11 1
Feb Mar Apr May Jime Ji,dy Aug Sept Oct Nov Dec Jan
2023
February 2023 $15,630.00
March $146,800.00
April $224,031.00
May $11,644.00
June $0.00
July $39,152.98
August $53,458.00
September $164,172.00
October $40,225.00
November $561,280.00
December $721,961.00
January 2024 $7,500.00
Total $1,985,853.98
A total of 111 vessels were removed in the past twelve-month period which was higher compared to the 85 vessels
removed during the same timeframe in 2022 ($528,610.00). The removal cost of 2 commercial barges ($69,000 and
$340,000), 4 commercial shrimp boats ($431,750.00), and the cost associated with the emergency removal of a third,
adrift vessel near Long Key Bridge($98,000)during the month of November resulted in the 74%higher removal costs
in the past twelve-month period. Ninety-four (94) of the 111 vessels were grant-funded through the FWC Derelict
Vessel Removal Grant Program which represents a cost savings of $1,932,354.00 to the County (or 97% of total
expenditures)in the past twelve-month period. These costs are included in the table above.
Additionally,Florida Department of Emergency Management(FDEM)identified 43 derelict vessels in Monroe County
related to Hurricane Ian. FDEM finished removing all 43 derelict vessels in June 2023. Due to the influx of migrant
landings in Monroe County,FDEM has also been able to remove 399 of the 408 migrant vessels that have been identified
in the county waters since January 2023.
2033
GIS Accomplishments —January 2024
GIS Projects - Data/Map Requests/Technical/Web App Development
- Oracle APO Project—Planning - Karen Pleasant—Oracle Consultants
- 2024 Orthophotography—GIS Update
- Long Key— Legal Description —Planning—Tiffany Stankiewicz
- Land Cover Habitat Updates—Environmental—Mike Roberts—Julie Cheon
- Big Pine Key— Legal Description —Land Authority—Christine Hurley
- Building Footprints—GIS Updates— GIS Department
- MLS Vacant Lands—MC Land Authority—Christine Hurley—Beth Bergh
Physical Address Assignments: 8
GIS Data Requests: 2
Public GIS Planning & Environmental GIS Map App Usage
January 2024
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2034
ENGINEERING SERVICES /ROADS
Key Deer Boulevard (North of Watson Blvd) Roadway Project:
• Request for Qualifications for Engineering Design and Permitting Services was
advertised December 22nd with an opening date of February 71h.
• Ranking meeting of design firm respondents was held on February 261h with CW3
Engineering as the highest ranked.
• Approval to negotiate a contract with CW3 Engineering is scheduled for March 201h
BOCC meeting.
Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek
Bridge(Card Sound) Replacement Grant Award:
• 60% Design plans were submitted on September 181h and are under County and FDOT
review.
• Public meeting was held December 5th, 2023.
• Amendment 1 was approved on the December 13th BOCC meeting to add additional soil
borings and geotechnical evaluation for the bridge approaches to the design consultant
scope of work.
• Consultant submitted draft Natural Resources Evaluation, Cultural Resource Assessment
Survey and US Coast Guard Advance Authorization Letter to County and FDOT on
December 23, 2023.
• 90% design plans were submitted January 261h and are under County and FDOT ERC
review.
Bimini Drive (Duck Key) Bridge Replacement:
• Security fencing is complete at all 4 locations at the end of the swales preventing access
to the canal.
• Sod placement along roadway shoulders is complete.
• Substantial Completion issued for September 14, 2023
• Deck grinding, grooving, sign installations,joint sealing and thermoplastic striping
remain.
• As-built drawings need to be submitted and certified.
Harbour Drive(Duck Key) Bridge Replacement:
• Notice to proceed was issued for September 25, 2023 with a Substantial Completion date
of March 28, 2025.
• Phase I temporary roadway widening is complete.
• Contractor is preparing for Phase 2 demolition of East side of bridge. Advance warning
message boards and MOT setup to begin first week in March. Intersection of Bimini
Drive and Corsair Road is scheduled to be closed 2nd week in March.
• A barge will be in place under the bridge prior to any demolition.
• Calculations and submittals to the FOR are ongoing.
Seaview Drive (Duck Key) Bridge Replacement:
2035
• Pre-drilling for concrete pile installation is scheduled for last week in February followed
by the pile driving.and pile driving analysis.
• Contractor was put on Notice by staff for failure to carry the work forward expeditiously.
• Contractor stopped work pending payment distribution to be determined by Bonding
Surety.
Key Deer Boulevard (North of Watson Blvd) Roadway Project:
• Request for Qualifications for Engineering Design and Permitting Services was
advertised December 22nd with an opening date of February 71h.
• Ranking meeting of design firm respondents was held on February 261h with CW3
Engineering as the highest ranked.
• Approval to negotiate a contract with CW3 Engineering is scheduled for March 201h
BOCC meeting.
Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek
Bridge(Card Sound) Replacement Grant Award:
• 60% Design plans were submitted on September 181h and are under County and FDOT
review.
• Public meeting was held December 5th, 2023.
• Amendment 1 was approved on the December 13th BOCC meeting to add additional soil
borings and geotechnical evaluation for the bridge approaches to the design consultant
scope of work.
• Consultant submitted draft Natural Resources Evaluation, Cultural Resource Assessment
Survey and US Coast Guard Advance Authorization Letter to County and FDOT on
December 23, 2023.
• 90% design plans were submitted January 261h and are under County and FDOT ERC
review.
Bimini Drive (Duck Key) Bridge Replacement:
• Security fencing is complete at all 4 locations at the end of the swales preventing access
to the canal.
• Sod placement along roadway shoulders is complete.
• Substantial Completion issued for September 14, 2023
• Deck grinding, grooving, sign installations,joint sealing and thermoplastic striping
remain.
• As-built drawings need to be submitted and certified.
Harbour Drive(Duck Key) Bridge Replacement:
• Notice to proceed was issued for September 25, 2023 with a Substantial Completion date
of March 28, 2025.
• Phase I temporary roadway widening is complete.
• Contractor is preparing for Phase 2 demolition of East side of bridge. Advance warning
message boards and MOT setup to begin first week in March. Intersection of Bimini
Drive and Corsair Road is scheduled to be closed 2nd week in March.
• A barge will be in place under the bridge prior to any demolition.
2036
• Calculations and submittals to the FOR are ongoing.
Seaview Drive (Duck Key) Bridge Replacement:
• Pre-drilling for concrete pile installation is scheduled for last week in February followed
by the pile driving.and pile driving analysis.
• Contractor was put on Notice by staff for failure to carry the work forward expeditiously.
Contractor stopped work pending payment distribution to be determined by Bonding Surety.
Toms Harbor Bridge Repairs:
• Engineering design and permitting is at 90%.
• Staff received confirmation from FDOT that SCOP funds have been awarded for the
construction phase of the project. Funds will be programmed in the FDOT FY 25 and
construction is expected to begin in Fall 2024.
• Staff and design consultant responses to 60% ERC comments by FDOT complete.
Crane Boulevard, Sugarloaf Shared Use Path:
• FDOT reviewing design engineering and permitting consultant contract, anticipate design
contract for BOCC approval 4.17.24 BOCC agenda.
Stillwright Point Road Elevation and Drainage Engineering Design and Permitting:
• Consultant geotechnical, ecological and survey complete. 30% design phase ongoing.
Conch Key Roadway and Drainage Adaptation Project
• Staff provided signed match form to FDEP on October 31" and updated certificate of
insurance on November 8 h. Resilient Florida grant agreement for Conch Key Road
Adaptation project on January agenda for approval.
• Staff is preparing for advertisement of Request for Qualifications for Engineering Design
and Permitting services.
Winston Waterways and Big Coppitt Road Elevation and Drainage Projects
• Resilient FL and HMGP grant agreements were approved at the January BOCC meeting.
• Staff is drafting Request for Qualifications (RFQ) for design services that includes both
grant program requirements for two projects.
ROADS &BRIDGES
Upper Keys Road Department:
• Fallen tree removals at N Buttonwood/Lakeshore Dr, Bunky/Miramar, Gibralter Rd
• Assist Crawl Key Fire Training Academy by hauling 108 tons of millings for driveway
and parking lot work
• Assist FWC with installation of Great Florida Birding and Wildlife Trail Sign near
Dagny Johnson State Park
• Installation of 2 protective canopies over grapple trucks at 300 Magnolia Yard to
preserve hoses and lines from detrimental sun damage
2037
• Shore Up riprap at Oleander Dr., Tavernier open access to protect from erosion,preserve
road way and ensure resident safety
• Collaborate with FKEC and ATT regarding tree in county ROW to be removed for new
AT&T line installation and tree trimming.
• Assist Facilities with bucket truck to remove Christmas banners from Murray Nelson
Building, lighting work at Fire Station 422, lighting at PK Courthouse and concession
stand roof repair at Key Largo Park
• Assist Parks & Beaches with 11 tree removals from Rowells, 4 signs for Rowells, and
overhead netting removal from Harry Harris Park
• Ongoing collaborative efforts with MCSO, Ocean Reef Unit, regarding violation of
County Resolution number 154-2022 parking issue on Card Sound Road.
• Duck Key shoulder work, road repair, sign installations, fence work, storm drain vacuum
operation completed (to include finding 3 recently unauthorized covered/buried storm
drains)
• Kay Dr/Ave D public access maintenance of seaweed removal, boulder removal, sign
installations, tree trimming/pruning, weed eating and trash collection
• Assist Land Stewardship Office with installation of 5 `no dumping' signage for county
owned lot.
• Assist Fleet Mngt with No Unauthorized Personnel" signage for garages
• Reinstallation of county signage/delineators on Card Sound Road post-resurfacing project
• Assist FKEC with barrier move on Card Sound Road to facilitate helicopter/light pole
work
• New stop signs, road repair, roadway striping and storm drain vacuum operation
completed at Marathon Government Center
• Storm Drain Vacuum Operation completed at Murray Nelson Government Center
• Began Saunders Creek edification project for Engineering Department/FDOT, new
signage, bridge walls graffiti removal, weed removal, guardrail replacement
• Assist MCSO with signs for parking at Roth Building
• Repaired Front Loader R&B8683 cutting blade on bucket.
Lower Keys Roads and Bridges:
• Pothole Repairs using stockpile fill —Stock Island, 3rd Street, 200 ft ROW. Big Pine Key,
30 Tons South Street 2400 ft, Lytons Way 20 Tons 2400 ft
• Drain Cleaning and Inspections —Using the VAC truck, Key West, Flagler Ave, Stock
Island, 91h Ave, 81h Ave, 71h Ave, Suncrest Road, Cross Street, County Road. Big Coppitt
Key, Ave D.
• Installed French Drain 35 ft long, 2 ft wide, 10 ft deep on County ROW by l60 Sugarloaf
Drive. Used 8 Tons of Ignot Rock and I Ton 57 Recycled Rock.
• Brush cut/Chipping Operation - 12 Miles
• Mowing Operation - 37 Miles
• Weed eating Operation - 10 Miles
• Sweeping - 8 Miles
• Cold Patching -7 Tons Key Haven, Amaryllis Dr, Stock Island, 41h Ave & Front Street
2038
• Mulch- 10 Loads
• Free Fill Hauled from FKAA - 100 Loads
• Tree Trimming -Using bucket truck—Sugarloaf Drive, sight obstruction. Sugarloaf Key.
• Sign Department- 27 Signs, 11 Posts, 30 Locates
Lower Keys Roads Special Projects —Support:
• Pumped water on Big Coppitt: Avenue's C, D, F, and G, Prado Circle from flooding.
• Roads Supervisor Coordinated with OMI to check for a possible water leak on Bertha
Street-No leak.
• Key Haven, Amaryllis Drive, replaced fill with cold patch on sink hole repair, 100 sq ft, 4
Tons cold patch.
• Roads and Solid Waste worked together to trim trees on State Road 939A, 200ft to the
jumping bridge on Sugarloaf Key.
• Support work for Facilities, remove grass area on Rockland property and replaced with
50 tons of stockpile fill, 1000ft.
• Support work for Parks & Beaches, set concrete trash cans using the skid steer: Bocca
Chica Beach, Blimp Road Boat Ramp, Big Coppitt Boat Ramp, Pines Park.
• Resurfaced 150ft, using 30 tons inventory fill for Oil Spill Repair on Pine Avenue, Big
Pine Key.
• Support work for Parks & Beaches. Filled and leveled potholes with 75 tons of stockpile
fill, Geiger Key Boat Ramp.
• Support work, Supervisor of Elections. Installed xl Employee Parking Only, x2 Parking
and Public Entrance signs, and xl Stop Sign.
• Support work, Tax Collector. Installed xl Reserve VIN Parking, xl 45-minute Parking
signs.
• Support work, UT. Installed x 3 Reserve Parking for VT only.
PROJECT MANAGEMENT
Hurricane Irma Repairs:
Following is a list of the remaining locations damaged by Hurricane Irma.
Big Pine Key Community Park:
Community Center Flood Panels
• The County rejected the submitted panels as they are excessively heavy. The panels are
being designed to be lighter and easier to handle.
• New products have been approved and pricing will be proposed to The County in early
March.
Marathon, Tax Collector Seawall:
• Army Corp of Engineers have issued their permit.
• The City of Marathon has approved the permit for issuance once a contractor is selected
2039
• The RFP is to be issued in March.
• All mitigation credits have been purchased.
Veteran's Memorial Park:
Bathroom Repairs
• Initial site layout was approved by stakeholders (Jan 2024).
• The initial site survey will be completed the week of March 4, 2024.
Hurricane Ian Repairs
Following is a list of the remaining locations damaged by Hurricane Ian.
Higgs Beach&West Martello:
• Awarded contract for replacement of Tennis /Pickle-ball Court fencing. NTP issued for
January 2, 2024. Fence replacement has been coordinated with court re-surfacing being
managed by Parks & Beaches. As a result, all courts are shut down to allow both
contractors to work on the fencing replacement and court resurfacing. Completion of
both now projected for mid to late March.
• Working with OMB to revise schedule for A&E and construction efforts.
Capital/Grant Funded Studies or Construction Projects:
Bay Point Park (Drainage Study)—ARP:
• Additional options being evaluated
Big Pine Community Park Sports Field Improvements —ARP:
• Contractor mobilizing
Big Pine Employee Housing:
• Sea Tech was the lowest bidder. Project temporarily on hold pending confirmation of
funding.
Bernstein Park Re-Sod/Turf—ARP:
• Schedule for design and construction being coordinated with grant agreement deadlines.
• Design review meeting with Bill Horn and team scheduled for mid-March.
Blue Heron Park Pickleball Improvements —ARP:
• Plans ready for permitting. Permitting started. Pending plan corrections to continue
processing.
Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT:
• Final inspections passed for individual components of Mechanical, Electrical and
Plumbing (MEP).
• Technology components, including electric and low voltage wiring largely complete.
CCTV components and biometric access control systems installed. Audio visual systems
installed and being fine-tuned. Pending revisions to server rooms to meet needs of IT and
2040
911 Dispatch..
• Commissioning of operational components underway, including HVAC test& balance,
BDA testing,plumbing, and technology components.
• Dual Generators and external fuel tank installed. Fuel piping completed. Received
manual ATS, will be installed this month. Primary ATS still back-ordered, but on
scheduled for March delivery.
• Elevators are installed installed and operational, but not yet tested with Emergency
Power, nor inspected—should be finalized in March.
• 911 Consoles will be delivered and installed in March.
Fire Station Bay Floor Resurfacing -ARP:
• Bids received on 2/27/24. Staff preparing agenda item to select lowest bidder.
Fire Training Academy New Burn Simulator Building:
• Plans ready for permitting through the City of Marathon.
• Fire Rescue is investigating construction funding sources.
Gato Spalling—CAP:
• RFP is to be issued in March 2024.
The drawings have been approved by the City of Key West Building Department
• The health department has been contacted and is aware of the upcoming work
Higgs Beach Restroom Replacement- TDC:
• Roof sheathing and gable end vents installed, roof dried in
• Interior walls complete,preparing for wall tiling
• Rough plumbing and electrical complete
• Concrete ramps and walkways being formed
• Porta pottys on-site,pumped out and cleaned 2x/week
HMGP Generators —HMGP:
• Generator locations reviewed and approved by county staff.
• Surveying each of the generator locations has begun; electrical design is occurring
simultaneously.
• Preparing for Phase I deliverables package
Jackson Square Jefferson Browne Redevelopment- CAP:
• Design underway, engineers, designer and County staff have met onsite
Jacob's Aquatic Center Pool Liner Replacement- TDC
• Staff preparing the RFP.
KW Lighthouse Stables Building Renovations and ADA improvements—TDC
• No change from last month. Waiting for KWAHS and Bender to sign contract for
design.
2041
Marathon Professional Building—Roof Replacement:
• Roof replacement complete—need final warranty inspection for closeout. Contractor
crews finished up in late February. Roof manufacturer to inspect for warranty purposes
in March.
Marathon Professional Building Recertification:
• Recertification of electrical and structural conditions took place and submitted to City of
Marathon. McFarland Johnson modified the inspection report and re-submitted to the
City.
• Required electrical repairs completed by Facilities Maintenance. After the fact permit
will be required.
• Received a design proposal from McFarland Johnson for structural spall repairs identified
in structural inspection report. Repair project will be permitted through the City and
repairs will be inspected by McFarland Johnson.
Monroe County Historic Courthouse Masonry Repairs —CAP, DHR:
• Identified alternate process using sealant
• Requesting DHR approval of alternate method of waterproofing
MCSO Stock Island Jail Stucco and Spalling Repairs —CAP:
• RFP will be advertised in March.
MCSO Stock Island Jail Dormitory Window Replacement—CAP:
• The work has been completed and is being water tested.
• The work has been completed and the project is in the process of being closed out.
MCSO Stock Island Detention Center Generator Building—CAP:
• All drawings have been submitted to the City of Key West for review. The RFP should
start advertising in March.
MCSO Stock Island Detention Center Kitchen Floors —ARP:
• RFS to be advertised March 2024.
Murray Nelson Parking Lot—ARP
• Permit application under review.
• Contractor selection on hold until additional funding becomes available.
Plantation Key Campus Redevelopment of the Ellis and Old Courthouse -CAP:
• Ellis Building: No Change
o RFP in development.
• Old Courthouse Meal Site in Clerk's old Offices:
o Engineers spalling repair design proposal expected this week.
2042
Rockland Key Fleet Facility—CAP:
• Approval for the designer to commence with the construction drawings is being brought
before the BOCC in March.
• If the construction drawings are approved initial programming will commence in early
April..
Roth 911 —MCSO:
• Progress drawings for the MEP design has been submitted for review by the end user.
Rowell's Waterfront Park Phase II—CDBG-CV, CAP:
• Grant extension request approved. Funding available thru Sept. 2024.
• RFP proposals exceeded construction estimate. Staff working with the design team and
the lowest bidder on value engineering to reduce the project cost.
• Grant administrator investigating increasing the funding.
Rowell's Waterfront Park Phase III (Tiki Huts)—TDC:
• Advertising for RFP on hold until Rowell's Phase 2 construction schedule determined.
Tavernier Fire Station Hardening—CDBG-MIT:
• Awaiting FL Commerce approval
Transfer Stations Equipment Buildings -MCSW:
• Waste Management is in the preliminary stages of building expansions. So CPH is
adjusting their preliminary equipment building plans per discussions with Solid Waste
Management. Site surveys for updated building locations completed in January 2024.
• Task order for design documents thru construction closeout. On March BOCC agenda..
2043
FACILITIES —UPPER KEYS
Upper IK y s F a c l I irk i s Maln-tenance Work Order p o Irt l Irn
80
70
Cafe
50
40
J
30
20
10
0
Jan-24 Feb-24 IMar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sop-24 Oct-24 Nov-24 Dec-24
Wow Capon Work 0 dec s 1111 INew Work O tiers Received this IMonkh
0WorI�Orders Completed.this Month
Monthly Work Order Completion Time
IIIII Within 24 Hours
IIIIIIIIIII Within 72 Hours
11111 Longer than 72 Hours(mostly more
complex jobs)
IIIIIIIIIII
2044
FACILITIES —MIDDLE KEYS
Upper IK y s F a c l I irk i s Maln-tenance Work Order p o Irt l Irn
50
45
40
35
30 N0111
25 �°�
20
1.5
1.0
S
0
Jan-24 Feb-24 IMw-24 Apr-24 Mary-24 Jun-24 Jul-24 Aug;-24 Sop-24 Oct-24 Nov-24 Dec-24
m Capon Worlc 0 dec s 1111 INouv Worlc O tiers Received this IMonkh
Orders Completed.this Month
Monthly Work Order Completion Time
IIIII Within 24 Hours
IIIIIII Within 72 Hours
/ 11111 Longer than j2 Hours(mostly more
complex jobs)
®�° IIIIIIIIIII
2045
FACILITIES —LOWER KEYS
Lower IKeys FaclI tiros Maln-tenance Work Order Reportlng
250
200
➢.S0
9.00 �u......u............uuuuuuuun
50
0
Jan-24 Feb-24 IMar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sop-24 Oct-24 Nov-24 Dec-24
m Capon Worlc 0 tiers 1111 INew Worlc O tiers Received this IMonkh
0WorI�Orders Completed.this Month
Monthly Work Order Completion Time
IIIII Within 24 Hours
IIIIIII Within 72 Hours
Illli Longer than 72 Hours(mostly more
complex jobs)
IIIIIIIIIII
Lower Keys Maior Accomplishments
• Completed Move Supervisor of Elections to Bayshore location
• Completed Building countertops for Supervisor of Elections
• Completed Move Public Defenders office to new location on Simonton Street
• On-going removal of items to dispose from Old Jail
• Build New office for State Attorney/Lester Building
2046
FACILITIES —CORRECTIONS
Correctlon FaclIftles Maln-tenance Work Order Reportlng
300
250
200 Nil,1.50
1.00
4,00 0111�1
50
0
2. C Ila i Ila n >
lai Na 0 aj aj aj 0 aj
0 0
p e in W o k 0 d e�s IN e w W o k 0 d e s Received this month
Orders Completed this Month
Monthly Work Order Completion Time
11111111111 Within 24 Hours
11111111111 Within 72 Hours
IIIIi Longer than 72 Hours(mostly more
complex jobs)
JAIL
• Gary's plumbing started replacing pipes under the jail
• maverick elevator continued mandated upgrades
• siemens started ugrading of the fire panel
• contractor replaced the windows in all the dorms
SHERIFF HQ'S
0 Contractor cleaned air ducts and roof top air-handler
2047
PARKS AND BEACHES
UPPER KEYS
Rowell's Waterfront Park
• Replaced sign.
Key Largo Community Park:
• New golf netting installed
• Windscreens installed
• New volleyball netting installed
• Field prepped for baseball
Harry Harris Park:
• Upgraded baseball field lights to LED
LOWER KEYS
Big Pine Park and Activity Center:
• New protective netting installed at baseball field
• New benches installed at skate park
• Field prepped for baseball
• Installed new hockey goals
• Filled holes on trail
• Replaced basketball nets
• Repaired gate at hockey court
Watson Field:
• New protective netting added at baseball field
• Added sand to Watson Dog Park
• New volleyball netting installed at Watson Volleyball Courts
• New benches installed at Watson Volleyball Courts
Bay Point Park:
• Temporary pickleball courts lined
Geiger Key Boat Ramp
• Added shell and leveled parking area
Fireman's Park
• New fitness equipment installed
Higgs Beach:
• Renovations started at Higgs Beach Tennis/Pickleball courts
• Temporary repairs to seawall
• Fencing at Higgs Beach Courts in progress
2048
Recreation Centers:
• Preparingfor or Spring Break Camp
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FLEET MAINTENANCE
GPS:
• SAMSARA GPS installations to date: 477 Assets
• SAMSARA GPS installed all generators.
• SWM has been added to Samsara and will utilize a system to enhance tracking of illegal
dumplings, instead of a separate system saving the county money.
• Lead Mechanics Samsara GPS vehicle monitor training—On Going.
• Added Julie Cunio to the Samara GPS system in order to run reports for FEMA.
• Additional units received and back up cameras ordered for SST buses in cooperation with
Mark Gongre process started 2 units complete
Generators:
• New Generator Program Tillable PDF PM forms created.
• Fleet adding Marathon Airport air compressors to maintenance program.
• DUE TO THE COMPERMIZED 6,000 GALLON FUEL INTERSTICIAL TANK, Plans
being worked on to take GENMEDEX offline with backup as temp replacement. 150kw
Received quote. GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT.
Quotes presented to FAC and trying to acquire ARPA funding for replacement.
• NEW PK COURTHOUSE GENERATORS - COR00915 AND COR00916 - Concerns
have been properly diagnosed and repaired.
• Roth Building 670KW Generator, a 2004 model year, the fuel tank Interstitial monitoring
detects the presence of liquid in the interstitial space. Double-walled tank continuous
electronic monitoring or monthly visual inspection of the interstitial space for signs of
2049
leaks. The Annual Fuel Tank inspection indicates the outer wall has rusted away beyond
repair. Needs generator tank assembly needs replacement. Working on replacement tanks
Plumbing in fuel trailers, removing fuel from compromised tank. Fuel trailer plumbing
completed and tested. THIS IS ONLY A TEMPORARY SOLUTION. GENSET AND
FUEL TANK IS IN NEED OF REPLACEMENT. New unit ordered projected to be
replaced around June/July 24. beginning the removal process with estimated delivery
timeline moved up
• TAVENIER FIRE STATION 422 Generator 1437/492 ingested an Iguana that damaged
the fins on the radiator as it went through the belts. Fan Belts replaced; Radiator is not
leaking. -PORTABLE GENSET AND FUEL TANK IS IN NEED OF
REPLACEMENT
• Working on getting Old Jail power transfer to FAC43084 need assistance from FAC to
transfer circuits to this generator. This generator is to handle all communications for the
entire JACKSON SQUARE complex. Needs electrician brought in by Facilities, to
complete transfer. Waiting on FAC
• West Summerland Key communication tower generator fail to start on weekly exercise.
Generator is not repairable. Portable generator 4 FAC984, an 80kW assigned, connected,
and secured to the site. This portable Generator is required to be removed from site prior
to any major storm and returned as soon as possible after any major storm passes.
GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT.
• KL Andros Road tower generator has been taken off-line and fuel drained. A portable
generator 4 FAC9866 a 38kW, has been assigned, connected, and secured to the site. This
portable Generator is required to be removed from site prior to any major storm and
returned as soon as possible after any major storm passes. GENSET AND FUEL TANK
IS IN NEED OF REPLACEMENT.
• Ruth Ivins gen size according to Marathon Electric (Randy Mearns)needs 30kW. Temp
Portable has been identified and connecter to the building. Transfer switch installed.
PERMANATE GENSET AND FUEL TANK IS IN NEED OF DESIGN AND
INSTALLATION.
• Sugarloaf fire station A portable generator a 40kW, has been assigned, connected, and
secured to the site. Gen Crew responsible for Sugarloaf FD gen fueling. PERMANATE
GENSET AND FUEL TANK IS IN NEED OF DESIGN AND INSTALLATION.
• PORTABLE GENERATOR FAC 10183 —IDENTIFIED AS THE BACK UP FOR
CARD SOUND, AT MAR YARD FOR ANNUAL LOAD BANK
• Specing right sized back-up generator for Bernstein Park—per the usage, a 100Kw has
been determine for the need.
• Repaired Portable generator 4 FAC668 a 100kW, has been assigned to the Sheriff's
Firing range removed after season facility. This portable generator is to be stored at the
Marathon Garage due to elevation issues and deployed as needed after major storm as
needed.
• Fleet re-establishing oil sample program for generators.
• Discovered issues with the oil sample on GENFRMAN, changed oil and will continue to
monitor.
• Assisted with switchgear repair at Marathon Airport- High Priority due to recent activity.
Working with Mike to try to replace all transfer switches at the airport-will need
assistance from project management.
2050
• New fuel tanks being fabricated for various portable generators. 2 complete 1 in process
• All generators exercised a minimum of once a month. Scheduled for Wednesday Exercise
at various hours due to building requirements.
• Special Maintenance and corrosion control Emergency Communications tower generators
—On Going CRC
• THERE ARE 13 GENERATORS THAT HAVE BEEN DECOMMISIONED, NEVER
BEEN REPLACED TO DATE.
• New gensets at EOC set.
• Working with FAC to acquire funding for critical infrastructure improvements replacing
outdated transfer switches NOT covered by other grants. Money is available through
ARPA Funds
• Working with FAC to acquire funding for replacement of transfer switch and genset at
the Medical Examiners building. The 6,000 - gallon fuel tank is in poor shape and needs
replacement. Money is available through ARPA Funds. Still waiting on OMB to meet on
funding- also looking into alternative elevation options
• Working on specs for new public defenders office
• Installed back up generator at Cudjoe firehouse
• Installed back up at Sugarloaf firehouse
• Working on Transfer switch and switchgear replacement at Marathon airport
• Working with SWM to install generators at transfer stations until HMGP grant can be
finalized.
Sheriff Department:
• Working with MCSO to provide documentation for their accreditation process. Provided
for 2024 again.
• Communicating with new Sheriff Dept. Fleet Manager regularly —On Going
• New Sheriff Dept. interlocal agreement-pending
• Performing multiple recalls on Sheriff's Ford vehicles "In-House" Warranty repairs, thus
reducing the downtime in the dealerships
• Train and mentor, the Sheriff's Fleet Manager as to the FASTER software with literature
and video's —literature has been issued with On Going mentoring.
• Provide documents on service and repair and accreditations to MCSO Corrections for
their accreditation process.
• Including one MCSO unit in Samsara GPS Pilot Program to isolate a GPS signal loss on
the 18-mile stretch.
Vehicle Accident Repair:
• Cross-training ongoing
• Creating SOP for processing accidents.
• Incident/accident process up for further discussion at January Fleet staff meeting.
• Six (6) accident repairs in progress. Two (2) Totals in process.
Vehicle Replacement:
• Purchase Orders generated for 43 new assets are on order.
• Updating Risk Department; advising of added and deleted units for insurance purpose
2051
Updating Clerk's Property Control office; advising of added and deleted units for Asset Tag
management purpose.
• Creating SOP for commissioning new vehicles — I"Draft completed.
• Created SOP for Equipment/Unit Department transfers.
Surplus:
• Next sale Surplus:13 assets.
• Cross-training ongoing
• Updating Risk Department; advising of added and deleted units for insurance purpose—
On Going.
• Updating Clerk's Property Control office; advising of added and deleted units for Asset
Tag management purpose.—On Going.
• Assisting Social Service Department with surplus vehicles. Awaiting Grant Release: Two
(2)Seeking salvage companies for disposal of scrap metal and non-sellable County units.
— Using Paradise Towing and Weeks for scrap removal
• Creating SOP for decommissioning and Surplus Sales of County Assets.
• Created multiunit release form for surplus release.
• Created SOP and for Equipment/Unit moving to Surplus.
Fuel Management:
• Looking into Catwalk for Magnolia Fuel Tank
• Fuel Billing cross training-High Priority-ongoing
• The two fuel sites combined processed and distributed approximately (6340.610) gallons
of unleaded and(3018.200) gallons of diesel fuel.
Fuel Storage Tank:
• As of June 1, 2023, Fleet Management will take over the Fuel Storage Tanks for all of
Monroe County in order to maintain stability, standardization and uniformity in the
compliance of Certifications, Certificates of Insurance (COI)with Florida Department of
Environmental Protection (FDEP) and any other documents.
• The Generator Shop on Marathon will be the primary M&R facilitators for Fuel Storage
Tank compliance.
• All regulated tanks complete on annual inspections.
• FDEP- continue to work on bringing the fuel storage tanks into compliance and updated
registration on 14 tanks.
• Quoted and scheduled required annual fuel tank inspections, currently about 100% for
2023 completed.
• Fleet registered new EOC tank...fleet to assisted with the NEW Fuel Tank changeover at
the Marathon pw yard.
• A Green Three Ring Binder of documents for each fuel Storage Tank site, will be
developed and kept current, for compliance, at a predetermined location. In process
• An Electronic file will be developed and kept current for all documents on each fuel
storage tank site, in order to present to an FDEP official when requested. Hard copies will
be sent to each Facilities Building Manager to be kept on site. File complete
2052
• Fuel Storage Tanks will be regularly inspected and maintained in compliance by the
Generator techs when performing generator M&R. Any M&R documents will be added
to FASTER, the three ring binders and the electronic files. Completed monthly.
• An electronic Inspection form will be developed, designed and created for the Fuel
Storage Tanks.
• Fuel Storage Tank management will take a lot of time and effort to get back into
compliance. Close to obtaining compliance on last of the tanks, repairs scheduled for 1-4-
24
• Documents are to be kept per the regulations of FDEP and the Sunshine Law.
• The search for historical documents is a huge administrative burden.
• SOP is in draft.
• Performed 3 tank inspections with FDEP
• Working with FAC and FAA contractor on Marathon fuel site tank inspections and
replacement
Storm Preparation:
• Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential
weather event. Developed a Disaster Preparedness Plan for Fleet rechecked all team
members for foul weather gear and readiness.
• Work with Preliminary Damage Assessment Team with training—
• New Web EOC Training with Bill Uptegrove and Keith Moriarity, —on going. Keith to
join EOC and has completed training. Additional training to be taken by both in Jan
• Check fuel levels and topped of portable fuel tanks in preparation for storm season. On-
Going.
Fleet Employees:
• Fleet Director created extensive Professional Development training planners, applicable
to the automotive industry, for all Fleet Personnel. On-Going
• "In-House" Ford warranty training and connectivity-ongoing
• Keith Moriarity is following the Professional Development training planner to be the
Ford Warranty Administrator for Monroe County.
• Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear,
hybrid safety equipment, etc. —On Going
• Fleet Director has registered BOCC Monroe County Fleet with A.S.E. to manage
employee A.S.E. Certifications. —On Going
• The Fleet Team currently has 137 A.S.E. Certifications. 3 Heavy Truck Master, 2 Truck
Equipment Master's and 6 Automotive Masters. Two Team members are Triple Masters.
• Plantation Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for
2023.
• Rockland Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for
2023.
• Marathon Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for
2023.
• All garage employees received monthly safety training— Safety Topics. eye protection and
stress management.
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• Free On-Line training available through our STARS access through Ford—On Going
• Mechanic Leads educate and mentor their Teams on the processes for FORD Stars
individual technician training—On Going.
• Fleet cross training and refresher training—On Going.
• Creating "In-House"new hire and departure checklist. On-going (Tania and Bill).
• Rewrite of Mechanics Job Descriptions into a progressive tier. This includes a Part
Time/Internship position to hire students from Monroe County High School Automotive
Programs at Coral Shores and Key West High Schools.
Other Fleet Items:
• Three garages combined, work orders for the month, 443 Work orders completed.
• Provided vehicles for the Keys Coast project. - On Going
• Plantation Key Garage has received three new vehicle lifts installed.
• Marathon Garage has three new lifts Installed.
• New Fleet fellable PDF PM Report created.
• Monroe County Fleet Management is providing Maintenance, Repairs and Ford "In-
House"warranty work for the following agencies:
1. The City of Key Colony Beach's Public Works and Law Enforcement vehicles.
2. The City of Marathon's Fire Rescue and Law Enforcement vehicles
3. Keys Energy
4. The Monroe County School District
5. Florida Highway Patrol for Troop —E
6. City of Key West Speedo Calibrations
7. FWC
• Perform Speedo Calibrations with M&R for Florida Highway Patrol for Troop—E, in
addition with the supporting FHP rotating into Monroe County until 2025
• In discussion with FWC to perform Speedo Calibrations, first calibration performed on
June 16, 2023.
• Assisting MCFR mechanics for their A.S.E. recertifications, that will help with their
E.V.T. certifications.
o NFPA 1071 Standard for Emergency Vehicle Technician Professional
Qualifications,
o NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement
of In-Service Emergency Vehicles.
o NFPA 1912: Standard for Fire Apparatus Refurbishing
o This will Help MCFC with their ISO rating. - On Going Mentoring
• Working with and coordinating "In-House" Ford Warranty repairs and claim submissions
for MCFR mechanics so the work can stay internal—On Going Mentoring
• Working with mechanic Joe Maus at MCFR and verified that the new alignment lift for
Rockland Key will support the Ford F550 ambulance chassis when needed.
• Bill Uptegrove was able to setup MCFR with tires off of the Florida State Contract
Pricing—On Going
• Mentoring Monroe County FR with coordinating training for MCFR mechanics Joe Maus
and Robert Egger. Both are now under the Ford STARS training and both have access to
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all Ford Service publications with IDS and FDRS diagnostic systems to support their
operations. —On Going Mentoring
• Created four(4) RED BOOK binders, one for each garage and generator shop with
needed information on how to address items like injuries, emergencies, and contact
information to perform daily duties in the absence of the Mechanic Leads.
• Monthly Staff meeting held at the Marathon Garage. Next meeting is for 3/12/2024.
• Garage Inspections held Monthly - On-Going
• Work in Progress Revise vehicle numbering system for County vehicles —On Going.
• Mandatory Take home vehicles for on-duty mechanics —On Going.
• Provide strategic plans, monthly safety reminders-eco driving instructions, etc.-
Distributing to All Users —On Going
• Re-implementing garage weekly communications meetings —On Going.
• Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going.
• Replace old, three outdated garage shop trucks-pending.
• Replacing defective license tags for various Department vehicles - On Going
• Replacing old worn-out vehicle decals for various County Departments —On Going
• Researching MSDS availability on web-pending www.msds.com
• Verified toll by plate invoices for various Departments - On Going
• Verify mechanics CDL driver license and endorsements —Verified and scheduled for
exams —On Going
• Created a FASTER Dashboard to monitor all four shops top ten Key Performance
Indicators (KPI's).
• Investigating becoming an "In-House" Warranty provider for Stellantis, Dodge/Chrysler
as it is known by.
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