Item L05 L5
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
March 20, 2024
Agenda Item Number: L5
2023-2158
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag
N/A
AGENDA ITEM WORDING: SUSTAINABILITY: Approval to enter into a $48,750 contract with
Blooming Design and Events DBA Agency BE for the conference planning services in support of the
16th Annual Climate Summit to be hosted by Monroe County in December 2024.
ITEM BACKGROUND:
This item is to approve entering into a contract with Agency BE for conference planning and
implementation services for the 16th Annual Southeast Florida Regional Climate Change Summit to be
held in Monroe County, scheduled for December 16-18, 2024. The Summit is being hosted by Monroe
County on behalf of the Southeast Florida Regional Climate Change Compact, a four-county
partnership created for the purpose of collaborative planning and implementation of adaptation and
mitigation strategies related to climate change.
Agency BE is an experienced event firm that will be responsible for Summit event planning, execution,
event support, and coordination of all aspects of a two-day conference event. The firm also supported
Miami-Dade for the 2023 Climate Summit. The firm was selected as the top-ranked candidate by a
selection committee, which met on January 8, 2024. The BOCC gave approval to enter into
negotiations with the firm to bring forward a contract, at the BOCC's meeting on January 31, 2024.
PREVIOUS RELEVANT BOCC ACTION:
September 20, 2023: Approval to advertise a Request for Proposals to seek conference planning
services in support of the 16th Annual Climate Summit to be hosted by Monroe County in December
2024.
January 31, 2024: Approval to enter into negotiations in rank order for the conference planning services
in support of the 16th Annual Climate Summit to be hosted by Monroe County in December 2024.
2156
INSURANCE REQUIRED:
Yes
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
BE Contract- signed and stamped.pdf
2024 02 COI Blooming signed exp 04 01 2024.pdf
FINANCIAL IMPACT:
Effective Date: Upon Execution Expiration Date: February 28, 2025
Total Dollar Value of Contract: $48,750.
Total Cost to County: $ 48,750
Current Year Portion: $48,750.
Budgeted: Yes
Source of Funds: Sustainability Budgeted Funds 001 - cc05051 - sc00036
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: Yes
Additional Details:
2157
AGREEMENT
BETWEEN
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AND BLOOMING DESIGN AND EVENTS INC. DBA AGENCY BE
FOR
CONFERENCE PLANNING SERVICES
FOR THE 161h ANNUAL CLIMATE SUMMIT
THIS AGREEMENT is made and entered into this day of March, 2024 by MONROE
COUNTY ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100
Simonton Street, Key West, Florida 33040 and Blooming Design and Events Inc. DBA
Agency BE ("CONSULTANT"), whose address is 2801 Florida Avenue,Unit L, Miami Florida
33133.
WITNESSETH
WHEREAS the SE FL Climate Compact hosts an annual summit annually in partnership with
one of the four Compact Counties; and
WHEREAS,the COUNTY's turn for hosting the Summit is in 2024; and
WHEREAS,there is a public benefit to the County hosting the Summit to gain information on
climate related issues; and
WHEREAS, the COUNTY issued its Request for Proposals RFP ("RFP") pursuant to state and
local law to solicit proposals for a vendor to perform conference planning services for the 161h
annual Summit; and
WHEREAS, Consultant is a professional qualified to render said services and has responded to
the RFP by submitting its proposal in response to the RFP ("Proposal") and the selection team
ranked the CONSULTANT first; and
WHEREAS,the COUNTY desires to engage Consultant to provide such services to the COUNTY
according to the terms and subject to the conditions set forth herein.
NOW, THEREFORE, for and in consideration of the mutual covenants and promises as
hereinafter set forth and of the faithful performance of such covenants and conditions, the
COUNTY and CONSULTANT do hereby agree as follows:
Section 1. SCOPE OF SERVICES
1.1 CONSULTANT shall perform and carry out in a professional and proper manner certain
duties as described in the Scope of Services —i_?: hi bit A —that is attached hereto and made a part
of this agreement.
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1.2 CONSULTANT shall provide the scope of services in Exhibit A for the COUNTY.
CONSULTANT warrants that it is authorized by law to engage in the performance of the activities
herein described, subject to the terms and conditions set forth in these Agreement documents. The
CONSULTANT shall at all times exercise independent, professional judgment and shall assume
professional responsibility for the services to be provided. Consultant shall provide services using
the following standards, as a minimum requirement:
A. The CONSULTANT shall maintain adequate staffing levels to provide the services
required under the Agreement resulting from this RFP process.
B. The personnel shall not be employees of or have any contractual relationship with
the County. To the extent that Consultant uses sub consultants or independent
Consultants, this Agreement specifically requires that sub-Consultants and
independent Consultants shall not be an employee of or have any contractual
relationship with County.
C. All personnel engaged in performing services under this Agreement shall be fully
qualified, and, if required, to be authorized or permitted under State and local law
to perform such services.
Section 2. COUNTY'S RESPONSIBILITIES
2.1 The County will provide such data as is required by the Consultant and is mutually agreed
upon.
2.2 The County will make payments as outlined in Exhibit B of this Agreement.
Section 3. TERM OF AGREEMENT
3.1 Except as noted below, this Agreement shall begin on the 20th day of March 2024 and
will conclude with delivery of the deliverables outlined in Section 1 of this Agreement,
which shall not be later than February 28, 2025.
Section 4. PAYMENT TO CONSULTANT
4.1 The total amount to be paid by the COUNTY under this Contract for all services
and materials shall not exceed a total contract amount of Forty-Eight Thousand
Seven Hundred Fifty Dollars and no cents ($48,750.00), as shown on Exhibit B.
The CONSULTANT will bill the COUNTY on a lump sum basis upon completion
of tasks under the Scope of Work/Services.
4.2 Final Invoice: In order for both parties herein to close their books and records,the
CONSULTANT will clearly state "final invoice" on the CONSULTANT's
final/last billing to the COUNTY. This shall constitute CONSULTANT's
certification that all services have been properly performed and all charges and
costs have been invoiced to the COUNTY. Any further charges, if not properly
included on this final invoice, are waived by the CONSULTANT.
4.3 Monroe County's performance and obligation to pay is contingent upon an annual
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appropriation by Monroe County.
Section 5. CONTRACT TERMINATION
Either parry may terminate this Agreement because of the failure of the other parry to perform its
obligations under the Agreement. COUNTY may terminate this Agreement with or without cause
upon thirty (30) days' notice to the CONSULTANT. COUNTY shall pay CONSULTANT for
work performed through the date of termination.
Section 6. CONSULTANT'S ACCEPTANCE OF CONDITIONS
A. CONSULTANT hereby agrees that he has carefully examined the RFP, his response, and
this Agreement and has made a determination that he/she has the personnel, equipment, and other
requirements suitable to perform this work and assumes full responsibility, therefore. The
provisions of the Agreement shall control any inconsistent provisions contained in the
specifications. All specifications have been read and carefully considered by CONSULTANT,
who understands the same and agrees to their sufficiency for the work to be done. Under no
circumstances, conditions, or situations shall this Agreement be more strongly construed against
COUNTY than against CONSULTANT.
B. Any ambiguity or uncertainty in the specifications shall not be construed against the
drafter.
C. The passing, approval, and/or acceptance by COUNTY of any of the services furnished by
CONSULTANT shall not operate as a waiver by COUNTY of strict compliance with the terms of
this Agreement, and specifications covering the services.
D. CONSULTANT agrees that County Administrator or his designated representatives may
visit CONSULTANT'S facility(ies)periodically to conduct random evaluations of services during
CONSULTANT'S normal business hours.
E. CONSULTANT has, and shall maintain throughout the term of this Agreement,
appropriate licenses and approvals required to conduct its business, and will at all times conduct
its business activities in a reputable manner. Proof of such licenses and approvals shall be
submitted to COUNTY upon request.
Section 7. NOTICES
Any notice required or permitted under this agreement shall be in writing and hand delivered or
mailed,postage prepaid, to the other parry by certified mail, returned receipt requested, to the
following:
To the COUNTY: Acting County Administrator
1100 Simonton Street, Suite 205
Key West, Florida 33040
With a copy to: Monroe County Attorney's Office
1111 121h St. Suite 408
Key West FL 33040
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To the CONSULTANT: Blooming Design and Events, Inc. dba Agency BE
Fernando Rojas, Partner
2801 Florida Avenue, Unit L
Miami FL 33133
Section 8. RECORDS/FLORIDA PUBLIC RECORDS LAW (F.S. 119.0701)
CONSULTANT shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting principles
consistently applied. Each parry to this Agreement or their authorized representatives shall have
reasonable and timely access to such records of each other parry to this Agreement for public
records purposes during the term of the agreement and for five (5)years following the termination
of this Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid
to CONSULTANT pursuant to this Agreement were spent for purposes not authorized by this
Agreement, the CONSULTANT shall repay the monies together with interest calculated pursuant
to Section 55.03 of the F.S., running from the date the monies were paid to Consultant.
Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public records
laws of the State of Florida, including but not limited to:
a. Keep and maintain public records required by Monroe County in order to perform the service.
b. Upon request from the public agency's custodian of public records,provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Florida Statutes, Chapter
119 or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the contractor does not transfer the
records to the public agency.
d. Upon completion of the contract, transfer, at no cost, to Monroe County all public records in
possession of the contractor or keep and maintain public records required by the public
agency to perform the service. If the contractor transfers all public records to the public
agency upon completion of the contract, the contractor shall destroy any duplicate public
records that are exempt or confidential and exempt from public records disclosure
requirements. If the contractor keeps and maintains public records upon completion of the
contract, the contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to Monroe County,upon request from the
public agency's custodian of records, in a format that is compatible with the information
technology systems of Monroe County.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS, BRIAN BRADLEY, AT (305) 292-3470,
brian(cr� monroecounty-fl.gov, c/o Monroe County Attorney's Office, 1111
12t St., Suite 408, Key West FL 33040.
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Section 9. EMPLOYEES SUBJECT TO COUNTY ORDINANCE NOS. 010 AND 020-
1990
The CONSULTANT warrants that it has not employed,retained or otherwise had act on its behalf
any former County officer or employee subject to the prohibition of Section 2 of Ordinance No.
010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020-1990.
For breach or violation of this provision the COUNTY may, in its discretion, terminate this
agreement without liability and may also, in its discretion, deduct from the agreement or purchase
price, or otherwise recover the full amount of any fee, commission, percentage, gift, or
consideration paid to the former County officer or employee.
Section 10. CONVICTED VENDOR
By signing this agreement, CONSULTANT represents that the execution of this Agreement will
not violate the Public Entities Crime Act (Section 287.133, Florida Statutes). Violation of this
section shall result in termination of this Agreement and recovery of all monies paid hereto, and
may result in debarment from County's competitive procurement activities.
A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on an Agreement with a public entity for the construction
or repair of a public building or public work,may not perform work as a CONSULTANT, supplier,
sub Consultant, or CONSULTANT under Agreement with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017 of
the Florida Statutes, for the Category Two for a period of 36 months from the date of being placed
on the convicted vendor list.
Section 11. GOVERNING LAW,VENUE, INTERPRETATION, COSTS AND FEES
This Agreement shall be governed by and construed in accordance with the laws of the State of
Florida applicable to Agreements made and to be performed entirely in the State.
In the event that any cause of action or administrative proceeding is instituted for the enforcement
or interpretation of this Agreement, the COUNTY and CONSULTANT agree that venue shall lie
in the appropriate court or before the appropriate administrative body in Monroe County, Florida.
Section 12. SEVERABILITY
If any term, covenant, condition or provision of this Agreement(or the application thereof to any
circumstance or person) shall be declared invalid or unenforceable to any extent by a court of
competent jurisdiction, the remaining terms, covenants, conditions and provisions of this
Agreement, shall not be affected thereby; and each remaining term, covenant, condition and
provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted
by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this
Agreement would prevent the accomplishment of the original intent of this Agreement. The
COUNTY and CONSULTANT agree to reform the Agreement to replace any stricken provision
with a valid provision that comes as close as possible to the intent of the stricken provision.
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Section 13. ATTORNEY'S FEES AND COSTS
The COUNTY and CONSULTANT agree that in the event any cause of action or administrative
proceeding is initiated or defended by any parry relative to the enforcement or interpretation of
this Agreement,the prevailing parry shall be entitled to reasonable attorney's fees, and court costs,
as an award against the non-prevailing parry. Mediation proceedings initiated and conducted
pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and
usual and customary procedures required by the Circuit Court of Monroe County.
Section 14. BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the
benefit of the COUNTY and CONSULTANT and their respective legal representatives,
successors, and assigns.
Section 15. AUTHORITY
Each parry represents and warrants to the other that the execution, delivery and performance of
this Agreement have been duly authorized by all necessary County and corporate action, as
required by law.
Section 16. ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and CONSULTANT agree that all disputes and disagreements shall be attempted to be
resolved by meet and confer sessions between representatives of each of the parties. If no
resolution can be agreed upon within 30 days after the first meet and confer session,then any parry
shall have the right to seek such relief or remedy as may be provided by this Agreement or by
Florida law. This Agreement shall not be subject to arbitration.
Section 17. COOPERATION
In the event any administrative or legal proceeding is instituted against either parry relating to the
formation, execution,performance, or breach of this Agreement, COUNTY and CONSULTANT
agree to participate, to the extent required by the other parry, in all proceedings, hearings,
processes, meetings, and other activities related to the substance of this Agreement or provision of
the services under this Agreement. COUNTY and CONSULTANT specifically agree that no parry
to this Agreement shall be required to enter into any arbitration proceedings related to this
Agreement.
Section 18. NONDISCRIMINATION
COUNTY and CONSULTANT agree that there will be no discrimination against any person, and
it is expressly understood that upon a determination by a court of competent jurisdiction that
discrimination has occurred, this Agreement automatically terminates without any further action
on the part of any parry, effective the date of the court order. COUNTY or CONSULTANT agree
to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to
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nondiscrimination. These include but are not limited to: Title VH of the Civil Rights Act of 1964
(PL 88-352)which prohibits discrimination on the basis of race, color or national origin; Title IX
of the Education Amendment of 1972, as amended(20 USC ss. 1681-1683, and 1685-1686),which
prohibits discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, as
amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; The Age
Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination
on the basis of age; The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended,
relating to nondiscrimination on the basis of drug abuse; The Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended,
relating to nondiscrimination on the basis of alcohol abuse or alcoholism; The Public Health
Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to
confidentiality of alcohol and drug abuse patent records; Title VHI of the Civil Rights Act of 1968
(42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of
housing; The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as may be amended
from time to time, relating to nondiscrimination on the basis of disability; Any other
nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or
the subject matter of, this Agreement.
Section 19. COVENANT OF NO INTEREST
COUNTY and CONSULTANT covenant that neither presently has any interest, and shall not
acquire any interest,which would conflict in any manner or degree with its performance under this
Agreement, and that only interest of each is to perform and receive benefits as recited in this
Agreement.
Section 20. CODE OF ETHICS
The parties understand that officers and employees of the COUNTY are required to comply with
the standards of conduct for public officers and employees as delineated in Section 112.313,
Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business
with one's agency;unauthorized compensation;misuse of public position, conflicting employment
or contractual relationship; and disclosure or use of certain information.
Section 21. NO SOLICITATION/PAYMENT
The COUNTY and CONSULTANT warrant that, in respect to itself, it has neither employed nor
retained any company or person, other than a bona fide employee working solely for it, to solicit
or secure this Agreement and that it has not paid or agreed to pay any person, company,
corporation, individual, or firm, other than a bona fide employee working solely for it, any fee,
commission, percentage, gift, or other consideration contingent upon or resulting from the award
or making of this Agreement. For the breach or violation of the provision, the CONSULTANT
agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at
its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee,
commission,percentage, gift, or consideration.
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Section 22. PUBLIC ACCESS
The COUNTY and CONSULTANT shall allow and permit reasonable access to, and inspection
of, all documents,papers, letters or other materials in its possession or under its control subject to
the provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and
CONSULTANT in conjunction with this Agreement; and the COUNTY shall have the right to
unilaterally cancel this Agreement upon violation of this provision by CONSULTANT.
Section 23. NON-WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768.28,Florida Statutes,the participation of the COUNTY
and the CONSULTANT in this Agreement and the acquisition of any commercial liability
insurance coverage, self-insurance coverage,or local government liability insurance pool coverage
shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any
Agreement entered into by the COUNTY be required to contain any provision for waiver.
Section 24. PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules
and pensions and relief, disability, workers' compensation, and other benefits which apply to the
activity of officers, agents, or employees of any public agents or employees of the COUNTY,
when performing their respective functions under this Agreement within the territorial limits of
the COUNTY shall apply to the same degree and extent to the performance of such functions and
duties of such officers, agents, volunteers, or employees outside the territorial limits of the
COUNTY.
Section 25. LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to,nor shall
it be construed as,relieving any participating entity from any obligation or responsibility imposed
upon the entity by law except to the extent of actual and timely performance thereof by any
participating entity, in which case the performance may be offered in satisfaction of the obligation
or responsibility. Further, this Agreement is not intended to, nor shall it be construed as,
authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the
extent permitted by the Florida constitution, state statute, and case law.
Section 26. NON-RELIANCE BY NON-PARTIES
No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to
enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or
program contemplated hereunder, and the COUNTY and the CONSULTANT agree that neither
the COUNTY nor the CONSULTANT or any agent, officer, or employee of either shall have the
authority to inform, counsel, or otherwise indicate that any particular individual or group of
individuals, entity or entities, have entitlements or benefits under this Agreement separate and
apart, inferior to, or superior to the community in general or for the purposes contemplated in this
Agreement.
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Section 27. ATTESTATIONS
CONSULTANT agrees to execute such documents as the COUNTY may reasonably require,
including, but not being limited to, a Public Entity Crime Statement, an Ethics Statement, and a
Drug-Free Workplace Statement, Lobbying and Conflict of Interest Clause, and Non-Collusion
Agreement.
Section 28. NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any
member, officer, agent or employee of Monroe County in his or her individual capacity, and no
member, officer, agent or employee of Monroe County shall be liable personally on this
Agreement or be subject to any personal liability or accountability by reason of the execution of
this Agreement.
Section 29. EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be regarded
as an original, all of which taken together shall constitute one and the same instrument and any of
the parties hereto may execute this Agreement by signing any such counterpart.
Section 30. SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of reference
only, and it is agreed that such section headings are not a part of this Agreement and will not be
used in the interpretation of any provision of this Agreement.
Section 31. INSURANCE POLICIES
31.1 General Insurance Requirements for Other Consultants and Sub Consultants.
As a pre-requisite of the work governed,the CONSULTANT shall obtain, at his/her own expense,
insurance as specified in any attached schedules, which are made part of this contract. The
CONSULTANT will ensure that the insurance obtained will extend protection to all Sub
Consultants engaged by the CONSULTANT. As an alternative,the CONSULTANT may require
all Sub Consultants to obtain insurance consistent with the attached schedules; however,
CONSULTANT is solely responsible to ensure that said insurance is obtained and shall submit
proof of insurance to COUNTY. Failure to provide proof of insurance shall be grounds for
termination of this Agreement.
The CONSULTANT will not be permitted to commence work governed by this contract until
satisfactory evidence of the required insurance has been furnished to the COUNTY as specified
below. Delays in the commencement of work, resulting from the failure of the CONSULTANT
to provide satisfactory evidence of the required insurance, shall not extend deadlines specified in
this contract and any penalties and failure to perform assessments shall be imposed as if the work
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commenced on the specified date and time, except for the CONSULTANT's failure to provide
satisfactory evidence.
The CONSULTANT shall maintain the required insurance throughout the entire term of this
contract and any extensions specified herein. Failure to comply with this provision may result in
the immediate suspension of all work until the required insurance has been reinstated or replaced
and/or termination of this Agreement and for damages to the COUNTY. Delays in the completion
of work resulting from the failure of the CONSULTANT to maintain the required insurance shall
not extend deadlines specified in this contract and any penalties and failure to perform assessments
shall be imposed as if the work had not been suspended, except for the CONSULTANT's failure
to maintain the required insurance.
The CONSULTANT shall provide, to the COUNTY, as satisfactory evidence of the required
insurance, either:
• Certificate of Insurance, or
• A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract. All insurance policies must specify that they are not subject to
cancellation, non-renewal, material change, or reduction in coverage unless a minimum of thirty
(30) days prior notification is given to the County by the insurer.
The acceptance and/or approval of the Consultant's insurance shall not be construed as relieving
the Consultant from any liability or obligation assumed under this contract or imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers' Compensation.
31.2 Insurance Requirements (Note: amounts of coverage are subject to change in
final contract)
Prior to the commencement of work governed by this contract, the CONSULTANT shall obtain
General Liability Insurance. Coverage shall be maintained throughout the life of the contract and
include, as a minimum:
• Premises Operations
• Bodily Injury Liability
• Expanded Definition of Property Damage
The minimum limits acceptable shall be $500,000 Combined Single Limit(CSL)
If split limits are provided, the minimum limits acceptable shall be:
$250,000 per Person
$500,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
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The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements.
31.3 Vehicle Liability Insurance requirements
Recognizing that the work governed by this contract requires the use of vehicles, the
CONSULTANT, prior to the commencement of work, shall obtain Vehicle Liability Insurance.
Coverage shall be maintained throughout the life of the contract and include, as a minimum,
liability coverage for:
• Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$300,000 Combined Single Limit(CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements.
31.4 Workers' Compensation Insurance Requirements
Prior to commencement of work governed by this contract, the CONSULTANT shall obtain
Workers' Compensation Insurance with limits sufficient to respond to the applicable state statutes.
In addition,the CONSULTANT shall obtain Employers' Liability Insurance with limits of not less
than:
$500,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease,policy limits
$500,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract. Coverage shall be
provided by a company or companies authorized to transact business in the state of Florida.
Section 32. INDEMNIFICATION
The CONSULTANT does hereby consent and agree to indemnify and hold harmless the
COUNTY, its Mayor, the Board of County Commissioners, appointed Boards and Commissions,
Officers, and the Employees, and any other agents, individually and collectively, from all fines,
suits, claims, demands, actions, costs, obligations, attorney's fees, or liability of any kind arising
out of the sole negligent actions of the CONSULTANT or substantial and unnecessary delay
caused by the willful nonperformance of the CONSULTANT and shall be solely responsible and
answerable for any and all accidents or injuries to persons or property arising out of its performance
of this contract. The amount and type of insurance coverage requirements set forth hereunder shall
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in no way be construed as limiting the scope of indemnity set forth in this paragraph. Further,the
CONSULTANT agrees to defend and pay all legal costs attendant to acts attributable to the sole
negligent act of the CONSULTANT.
Subject to and without waiving the provisions of Section 768.28, Florida Statutes, the COUNTY
agrees to indemnify and hold harmless the CONSULTANT, its officers, directors and employees,
individually and collectively, from all fines, suits, claims, demands, actions, costs, obligations,
attorney's fees, or liability of any kind arising out of the sole negligent actions of the COUNTY or
substantial and unnecessary delay cause by the willful nonperformance of the COUNTY and shall
be solely responsible and answerable for any and all accidents or injuries to persons or property
arising out of its performance of this contract. The amount and type of insurance coverage
requirements set forth hereunder shall in no way be construed as limiting the scope of indemnity
set forth in this paragraph. Further,the COUNTY agrees to defend and pay all legal costs attendant
to acts attributable to the sole negligent act of the COUNTY.
Section 33. INDEPENDENT CONSULTANT. At all times and for all purposes hereunder, the
CONSULTANT is an independent Consultant and not an employee of the Board of County
Commissioners. No statement contained in this agreement shall be construed so as to find the
CONSULTANT or any of his/her employees, Consultants, servants or agents to be employees of
the Board of County Commissioners for Monroe County. As an independent Consultant, the
CONSULTANT shall provide independent, professional judgment and comply with all federal,
state, and local statutes, ordinances, rules and regulations applicable to the services to be provided.
Section 34. COMPLETENESS OF WORK. The CONSULTANT shall be responsible for the
completeness and accuracy of its work, plan, supporting data, and other documents prepared or
compiled under its obligation for this project, and shall correct at its expense all significant errors
or omissions therein which may be disclosed. The cost of the work necessary to correct those
errors attributable to the CONSULTANT and any damage incurred by the COUNTY as a result of
additional costs caused by such errors shall be chargeable to the CONSULTANT. This provision
shall not apply to any maps, official records, contracts, or other data that may be provided by the
COUNTY or other public or semi-public agencies.
The CONSULTANT agrees that no charges or claims for damages shall be made by it for any
delays or hindrances attributable to the COUNTY during the progress of any portion of the services
specified in this contract. Such delays or hindrances, if any, shall be compensated for by the
COUNTY by an extension of time for a reasonable period for the CONSULTANT to complete the
work schedule. Such an agreement shall be made between the parties.
Page 12 of 23
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IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the
day of 2024.
(SEAL)
BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA
Attest: Kevin Madok, CLERK
By By:
As Deputy Clerk Mayor
CONSULTANT: BLOOMING DESIGN AND EVENTS
INC. DBA AGENCY BE
By:
Title: Partner
Approved as to form and legal sufficiency:
Monroe County Attorney's Office 3-4-2024
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CONTRACT ATTACHMENTS
Exhibit A—Scope of Work
Page 14 of 23 "
2171
SCOPE OF SERVICES
4.1 PURPOSE OF THE PROJECT
CONSULTANT will provide conference planning, implementation and marketing services for the
161h Annual Southeast Florida Regional Climate Change Summit(Summit). The Monroe County
Board of County Commissioners is hosting the Summit on behalf of the Southeast Florida
Regional Climate Change Compact(Compact). The Compact is a four-county partnership created
to collaboratively plan and implement climate change adaptation and mitigation strategies.
The event will be held December 16 — 18, 2024 at the Casa Marina Resort in Key West. The
County has executed an agreement with the facility to lock in rates and services. The County
expects that an estimated three hundred fifty (350) people will attend the Summit. Attendance is
limited to room capacity of the facility. The Summit should incorporate best practices in
sustainable event management if possible.
By hosting this Summit, the County hopes to continue to educate various agency staff,
stakeholders, elected officials and media representatives about potential climate change impacts
and adaptation strategies and share regional innovation in climate mitigation and adaptation.
County will also use the Summit to continue to advance Compact goals and projects.
CONSULTANT shall be responsible for Summit planning, graphics, registration process (non-
financial), marketing, execution, event support and coordination of all aspects of a two-to-three-
day conference event as outlined in the Scope of Work/Services. For purposes of this Scope of
Work/Services, the terms "conference" and "Summit" shall have the same meaning.
4.2 SCOPE OF WORK
The CONSULTANT will work under the direction of COUNTY's Chief Resilience
Officer and the Compact Summit Planning Team (Summit Planning Team). The basic
requirements for the provision of conference planning, implementation and marketing
services consist of, but are not necessarily limited to, the following:
COUNTY Responsibilities:
4.2.1 COUNTY will retain responsibility of the following tasks, and direct
CONSULTANT accordingly:
4.2.1.1 Arrange Summit Planning Team participants and provide a main point
of contact.
4.2.1.2 Develop program theme, panel topics and speaker suggestions.
4.2.1.3 Reserve the right to conduct all coordination with the venue
except for operational matters on the days of the event and
where noted here within.
4.2.1.4 Collect all registration fees and sponsor donations.
4.2.1.5 Pay all summit expenses.
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2172
CONSULTANT Responsibilities:
Program /Content Design
4.2.2 Coordinate and participate in scheduled planning calls and meetings
with Summit Planning Team.
4.2.2.1 Attend and deliver updates for Summit Planning Team calls
and coordinate appropriate follow-up tasks and activities as
assigned (weekly, or as needed).
4.2.2.2 Manage timeline and clear communication with Summit
Planning Team on relevant deadlines for speaker
confirmations, sponsorship deadlines, early bird pricing
deadlines,etc.
4.2.3 Collaborate with Summit Planning Team to provide guidance on
agenda design/show flow.
4.2.3.1 Provide expert advice on best practices for agenda design and
session timing/structure/format to the Summit Planning Team.
4.2.3.2 Provide guidance on innovative/interactive program design,
activities and engagement techniques for Summit.
4.2.3.3 Develop template for session descriptions to be used by
Summit Planning Team to populate with session info.
4.2.4 Support Summit speaker recruitment/logistics.
4.2.4.1 Develop a template speaker request letter with all relevant
details for the event.
4.2.4.2 Support Summit Planning Team on identifying speakers and
securing speaker commitments.
4.2.4.3 Serve as primary contact with all speakers after commitments
to participate are confirmed. Assist with speaker and special
guest travel arrangements as necessary. Provide all relevant
information to speakers on hotel, travel, show flow/logistics,
etc., and obtain all required information from speakers
including, but not limited to, bios, headshots, travel
reimbursement needs and PowerPoint presentations.
4.3 Design the registration page,event agenda,sponsorship package, and
program.
4.3.1 Design the save-the-date, sponsorship package,program updates,
agenda and program for virtual and hard copy delivery.
Conference Planning/Administration/Management
4.3.2 Develop a Scope of Work Progress Report that shows a percentage of
Scope of Work completed by CONSULTANT. Update the Progress
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2173
Report monthly and submit to the County.
4.3.3 Assume primary responsibility for all elements of Summit planning,
execution, support, and Summit coordination.
4.3.3.1 Organize, perform, and manage tasks necessary to support
COUNTY and its partners to hold a successful event and meet
Summit requirements and objectives described in 4.1.
4.3.3.2 Develop detailed work plan and task lists for addressing all
conference planning and implementation activities.
4.3.3.3 Serve as project leader accountable for timeline management
and clear communication with Summit Planning Team on
relevant deadlines.
4.3.3.4 Provide status updates by telephone or email on the Summit's
progress every other week to the County POC from the start
of the Contract through up to six weeks before the Summit.
4.3.3.5 Provide weekly status updates by telephone or email on the
Summit's progress to the POC beginning sixteen weeks
before the Summit and concluding the day before the Summit
begins .
4.3.3.6 Make food, beverage, and service recommendations to
COUNTY, as required by the venue. Coordinate with venue
as directed by COUNTY to ensure the venue will fulfill food,
beverage, and service requirements.
4.3.3.7 Coordinate with County and venue to arrange for audio/visual
needs.
4.3.4 Populate, organize, maintain, and share all relevant Summit documents
with COUNTY.
4.3.5 Develop and maintain Summit budget and oversee financial administration.
4.3.5.1 Assist the Summit Planning Team in evaluating the
anticipated number and type of registrants. Type of
registrants include government and non-profit,for-profit, and
student categories.
4.3.5.2 Develop a detailed event budget that includes tiered
registration fees, exhibit charges, sponsorship levels,
expenses, complimentary passes and travel reimbursements
for COUNTY and Summit Planning Team approval.
4.3.5.3 Recommend, set up, manage, and oversee all aspects of the
Summit registration process for attendees, sponsors and
vendors prior to the event. Work with the County to collect
money and issue refunds as needed. Provide regular updates
to the OOR POC.
4.3.5.4 Work with County to manage payment process and proof of
payments by registrants, vendors and sponsors. Prepare
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2174
registration link to link payment directly to the County.
Maintain a spreadsheet to monitor progress. Create and
maintain master database for registration information,
attendees, sponsors, and vendors.
4.3.5.5 Coordinate with County who will manage financial
transactions process. Maintain records of such transactions.
Submit records to COUNTY every other week.
4.3.6 Develop,promote, and implement sustainable event practices and policies.
4.3.6.1 Develop ideas for "greening" of Summit such as carpooling,
carbon offsets, recycling of materials, use of renewable or
recyclable products, use of electronic materials rather than
printed, food recovery, avoiding single-use plastic, etc.
4.3.6.2 Implement sustainable "green" practices where feasible and
practicable at Summit.
4.3.7 Administer Summit evaluation, report, and post-Summit follow-up.
4.3.7.1 Prepare and distribute an electronic conference evaluation
form to attendees and provide a written, electronic summary
of all survey results to POC.
4.3.7.2 Prepare and provide final de-briefing report to Summit
Planning Team within sixty(60)days after the final day of the
Summit. The report shall be developed to support future
Summit planning activities.
4.3.7.3 Prepare a complete list of individuals and organizations to
receive "thank you" notes following the conference (e.g.,
speakers, sponsors, elected officials in attendance). Prepare a
"thank you"template for the POC to send out.
4.3.8 Public Health and Social Distancing
4.3.8.1 In the event of a social health advisory issued, advise on
potential solutions to accommodate social distancing and
other requirements due to public health issues, best practices,
guidelines, and/or mandates.
4.3.8.2 Include sufficient language in all contracts, agreements, and
discussions to protect COUNTY to the fullest extent possible
under the law and with the least amount of financial
expenditures in case the Summit must be cancelled or where
in-person venues and services are no longer needed due to
public health and social distancing requirements and/or
justifications.
4.3.8.3 Should the Summit need to shift from an in-person to virtual
event, revise the budget, planning, and coordination
accordingly. Propose and implement, upon COUNTY
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2175
approval, virtual event solutions that include registration,
conference viewing, and sponsorship packages.
Sponsor Solicitation Package and Hotel Room Block
4.3.9 Solicit potential sponsors/exhibitors/vendors/advertisers in close communication
with the COUNTY and in accordance with criteria supplied by COUNTY.
4.3.10 Manage sponsor solicitation and coordination.
4.3.10.1 Develop a sponsorship package and benefits. Identify
opportunities for recognition of sponsors prior to the event
and at the event itself.
4.3.10.2 Update and maintain a master database to be used by both
CONSULTANT and COUNTY, collaboratively, to manage
sponsorship process. CONSULTANT will populate and
maintain the sponsorship database with relevant sponsorship
confirmations, benefits, monetary and in-kind values, etc.,
and be responsible to ensure all benefits are accrued to the
sponsor (e.g., which sponsors get their materials in Summit
bags.)
4.3.10.3 Develop an introductory sponsorship email with sponsor
package materials to send in the initial sponsorship request.
4.3.10.4 Directly contact potential sponsors listed on the master
database, upon approval by COUNTY. Note that COUNTY
retains the ultimate authority over what sponsor
advertisements are acceptable. In addition, sponsorship will
not be solicited nor accepted from organizations engaged in
activities that negatively affect the COUNTY, or Climate
Compact.
4.3.10.5 Develop sponsor agreement subject to COUNTY approval.
Negotiate and execute sponsor agreements between
CONSULTANT and sponsor. Include provisions for virtual
options if needed due to public health and social distancing
requirements and/or best practices.
4.3.10.6 Following sponsorship commitment, serve as lead point of
contact with sponsors to obtain relevant information and
logos and provide guidance on sponsor's exhibit booth space.
4.3.10.7 Obtain all relevant information for sponsors including, but
not limited to, logos and any boilerplate language, as
appropriate.
4.3.10.8 Develop/design floor plan for COUNTY approval and
manage all aspects of sponsors' exhibit booth requirements.
Liaise with venue on requirements for exhibitor space setup.
4.3.10.9 Develop template guidance document with all relevant
information for sponsors on their exhibit booth setup (e.g.,
time for setup/breakdown, internet capabilities,power outage
capabilities, etc.) and serve as lead point of contact with
sponsors to provide this information and respond to exhibitor
requests.
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4.3.11 Manage hotel blocks upon COUNTY request. Note the County has
already secured the facility.
4.3.11.1 Coordinate with the Casa Marina resort on sustainability
practices to identify and market options for guests. Update
Summit website as needed with hotel room block
information.
Communications /
Marketing
4.3.12 Summit Website.
4.3.12.1 Assist the ISC with managing the event registration package
program(WHOVA purchased by ISC)and design,set up,and
manage a registration system.
4.3.12.2 Create the Website design suitable for the posting of
conference information and publications, and work with ISC
to set up a link to an on-line registration system for the
Summit. Place hotel registration link on website with
graphics. Work with the credit card processing firm selected
by the County.
4.3.12.3 Design Summit website look. CONSULTANT will provide
and design images, graphics and layout for the website with
COUNTY's approval.
4.3.13 Invitations.
4.3.13.1 Design,prepare and distribute a"save the date"postcard or flyer, after
COUNTY review.
4.3.13.2 Write and prepare pre- and post-Summit press releases for
COUNTY and Compact Review and issuance. Distribute to
other Compact counties after approval by COUNTY.
4.3.13.3 Write and prepare meeting invitations to prior attendees and
to all county and municipal governments within seven-county
Southeast Florida/Treasure Coast region. Distribute
invitations, after approval by COUNTY.
4.3.13.4 Ensure that all mailings, invitations and registration materials
are distributed in a timely manner.
4.3.14 Event Collateral.
4.3.14.1 Design, prepare, print and post on the Summit website a
conference agenda, after COUNTY approves. Printed copies
shall be in sufficient quantity to supply all conference
attendees, speakers, sponsors and media representatives,
unless a sustainable (i.e. "green") alternative has been
identified and approved by COUNTY.
4.3.14.2 Manage the design, editing, production, printing and
distribution, in sufficient quantity to supply all conference
attendees, speakers, sponsors and media representatives with
all conference materials. Conference materials may include,
Page 20 of 23 " ""
2177
but are not limited to,programs,speaker bios,handouts,name
badges, signs, sponsorship/exhibitor/vendor packages, and
sponsor information packets unless a sustainable (i.e.
"green") alternative has been identified and approved by
COUNTY.
4.3.14.3 Identify supplemental items that COUNTY might wish to
provide attendees,with a focus on eco-friendly and low-waste
options. Manage the ordering, coordinating and sponsorship,
if needed, of such items upon COUNTY approval.
4.3.15 Press Management.
4.3.15.1 Manage requests for press passes; develop and maintain
database of press in attendance.
On-Site Services and Event Production
4.3.16 Provide support as needed the day prior to and the days of the Summit to
assist vendors in setting up booths,etc.
4.3.17 Develop plan for and oversee setup of meeting spaces, registration area,
vendor area, power needs for vendor area, speaker ready room and
business support area in conjunction with the County and Casa Marina.
4.3.17.1 Provide on-site supervision and coordination by a sufficient
number of staff that CONSULTANT deems necessary for a
successful Summit to manage on-site logistics/event
production related to: exhibit space,registration desk,speaker
ready room,pressroom(if used),session staging,audio/visual
needs, catering, directional signage and other logistics as
required.
4.3.17.2 In conjunction with Summit Planning Team, develop event
day timelines, on-site event staffing plan, run of show and
written specifications for room arrangements (lighting,
staging, chair setup, audio/visual needs, etc.)
4.3.17.3 Assist in the identification of event signage and directional
signage requirements. Design and coordinate the production
of such signage. Coordinate and provide for timely signage
installation. Coordinate outside graphics vendor if and as
needed.
4.3.17.4 Respond to vendor requests, assist vendors to the greatest
extent possible during setup, conference, and exhibit
breakdown.
4.3.17.5 Liaise with venue personnel to ensure all rooms meet
specified and agreed upon requirements, as well as, provide
counsel on catering setup and audio/visual setup.
4.3.18 Manage attendee parking and complimentary sponsor parking, if
applicable.
4.3.19 Technology Coordination.
4.3.19.1 Determine audio/visual needs for each session and arrange
for the necessary equipment from the Casa Marina in all
designated conference rooms, subject to COUNTY approval.
Page 21 of 23
2178
COUNTY may assist with this task. Manage the audio/visual
supplier's on-site technicians immediately in response to
technical difficulties that may arise and ensure that such
matters are resolved with urgency.
4.3.19.2 Secure PowerPoint presentations from speakers and vendors,
providing a standard template and format as necessary.
Coordinate between speakers and audio/visual team so that
all speaker sessions have the presentations available.
4.3.19.3 Research and arrange conference Wi-Fi options for speaker, vendor,
and attendee Wi-Fi access. Upon COUNTY approval of additional
costs, coordinate Wi-Fi access with venue and provide users with Wi-
Fi access information.
4.3.20 Arrange, coordinate and schedule all meals including,but not limited to,
breakfasts, lunches, refreshment services and breaks, subject to
COUNTY approval.
4.3.21 Work with COUNTY to fill all non-lead staffing roles with COUNTY
and Compact staff and other volunteers to provide services including,but
not limited to, greeters, directional hosts,registration staff, "green room"
hosts, note takers, etc. Manage this team of volunteers.
Note:The lists,contact information,documents and any other materials or electronic data
prepared by or on behalf of CONSULTANT for the Summit are the sole property of
COUNTY free of any retention rights of CONSULTANT. All materials must be
submitted to COUNTY no later than thirty (30)days following conclusion of the Summit
in electronic form.
Page 22 of 23
2179
EXHIBIT B —Task and Payment Schedule
Page 23 of 23
2180
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A�" CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME: Jorge Pena
Acentria Insurance-Miami PHONE FAX
8700 W Flagler Street, Ste 402 A/C No Ext: 305-262-5244 A/C,No:786-393-6414
Miami FL 33174 ADDE-MRESS: jorge.pena@acentria.com
INSURER(S)AFFORDING COVERAGE NAIC#
License#:L100460 INSURERA: Covington Specialty Insurance Company 13027
INSURED BLOODES-01 INSURER B:
Blooming Design &Events, Inc
4443 NW 2nd Avenue INSURERC:
Miami FL 33127 INSURERD:
INSURER E
INSURER F:
COVERAGES CERTIFICATE NUMBER:449173355 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS
LTR INSD WVD POLICY NUMBER MM/DD MM/DD
A X COMMERCIAL GENERAL LIABILITY Y Y VBA94198900 10/15/2023 10/15/2024 EACH OCCURRENCE $1,000,000
CLAIMS-MADE OCCUR DAMAGE TO RENTED
PREMISES Ea occurrence $100,000
MED EXP(Any one person) $5,000
PERSONAL&ADV INJURY $1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000
POLICY❑ PRO-
❑
JECT LOC PRODUCTS-COMP/OP AGG $2,000,000
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
Ea accident
ANY AUTO BODILY INJURY(Per person) $
OWNED SCHEDULED BODILY INJURY(Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY Per accident
UMBRELLALIAB OCCUR EACH OCCURRENCE $
EXCESS LAB CLAIMS-MADE AGGREGATE $
DED RETENTION$ A ' T $
WORKERS COMPENSATION � * p "" 7PTER
7 OERH
AND EMPLOYERS'LIABILITY Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $
OFFICE R/M EMBER EXCLUDED? N/A
(Mandatory in NH) 324,,,,„„^,,, - "'^'^" -'^'^^"'"""" E.L.DISEASE-EA EMPLOYEE $
If yes,describe under
DESCRIPTION OF OPERATIONS below WAMM 't l — E.L.DISEASE-POLICY LIMIT $
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required)
Event Planner Co.-Business Personal Property$75,000, Computer Systems(Inland Marine)$52,500
Equipment Breakdown$220,000-$2,500 Ded.
Special-Including Theft-Replacement Cost-80%Co-Ins.
AOP$1,000 Ded.-Excluding wind/Hail Coverage
The Monroe County Board of County Commissioners is included as Additional Insured on the General Liability policy required by written contract subject to the
policy terms,conditions,and exclusions.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
The Monroe County Board of County Commissioners AUTHORIZED REPRESENTATIVE
@ 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD 2182