Item L09 L9
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
David Rice,District 4
Board of County Commissioners Meeting
March 20, 2024
Agenda Item Number: L9
2023-2268
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag
N/A
AGENDA ITEM WORDING: SUSTAINABILITY: Approval to enter into Task Order#2A to the
contract with WSP USA Environment&Infrastructure Solutions, Inc. (formerly Wood)under the
Category C on-call Resilience and Environmental Engineering Services contract for a no-cost 90-day
extension to develop a Natural Resources Adaptation Plan, as authorized under DEP Grant 22PLN67-
A2.
ITEM BACKGROUND:
This item is to approve a 90-day no-cost time extension amendment to Task Order#2 to the contract
with WSP USA Environment& Infrastructure Solutions, Inc. (formerly Wood) for on-call professional
engineering services for Category C resilience and environmental services to develop a Natural
Resources Adaptation Plan. DEP Grant 22PLN67-A2 authorizes the additional 90 days.
This project will develop a Natural Resources Adaptation Plan that includes a cost-benefit methodology
and analysis that will 1) identify specific actions, and 2)provide an understanding of what those actions
will cost to better inform the county, state, and federal partners of what natural resource adaptation
strategies will look like.
PREVIOUS RELEVANT BOCC ACTION:
08-18-21: Approval to advertise on call professional engineering services for the resilience and canal
restoration programs, including Category A - Canal Master Plan Program Planning Services, Category
B -Canal Infrastructure Engineering Services for Projects and Category C - Resilience/Environmental
Engineering Services.
03-16-22: Approval to enter into negotiations in rank order with one or more of the respondents for on-
call professional engineering services for the Category C - Resilience and Environmental Engineering
Services.
05/18/22: Approval to enter into a $0 contract with Wood Environment& Infrastructure Solutions, Inc.
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for on-call professional engineering services for the Category C - Resilience and Environmental
Engineering Services.
11/15/22: Approval to enter into a $0 Amendment No. 1 to the contract with Wood Environment &
Infrastructure Solutions, Inc. for on-call professional engineering services for the Category C -
Resilience and Environmental Engineering Services for a name change to WSP USA Environment&
Infrastructure Inc.; retroactive to September 26, 2022.
11/15/22: Approval to enter into a $200,000 Task Order#1 to the contract with WSP USA Environment
&Infrastructure Solutions, Inc. (formerly Wood)under the Category C on-call Resilience and
Environmental Engineering Services contract for the Harry Harris park resilient redesign funded 50%
by DEP Grant 22FRP64 and 50%by budgeted funds.
02/15/23: Approval to accept planning grant 22PLN67 for $75,000 from the Florida Department of
Environmental Protection to develop a Natural Resources Adaptation Plan and update the County's
Vulnerability Assessment per Florida Statutes; a $75,000 match is included.
03/22/23: Approval to enter into a $150,000 Task Order#2 to the contract with WSP USA Environment
&Infrastructure Solutions, Inc. (formerly Wood)under the Category C on-call Resilience and
Environmental Engineering Services contract to develop a Natural Resources Adaptation Plan, funded
50%by DEP Grant 22PLN67 and 50% by budgeted funds.
INSURANCE REQUIRED:
Yes
CONTRACT/AGREEMENT CHANGES:
Task Order#2 time extension
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Task Order#2A- Final.doc
FINANCIAL IMPACT:
Effective Date: Upon execution Expiration Date: June 30, 2024
Value of Task Order#2A: $0
Budgeted: N/A
Source of Funds: N/A
CPI: Yes Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No If yes, amount:
Grant: No County Match:
Insurance Required: Yes.
Additional Details:
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TASK ORDER #2A FOR CATEGORY C
ON-CALL PROFESSIONAL ENGINEERING SERVICES
FOR ENVIRONMENTAL ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND
WSP USA ENVIRONMENT & INFRASTRUCTURE INC.
FOR
NATURAL RESOURCES ADAPTATION PLAN
IN MONROE COUNTY, FLORIDA
This Task Order #2A is entered into on this 20nd day of March 2024, in accordance with
the Continuing Contract for On-Call Professional Environmental Engineering Services
made and entered on the 18th day of May 2022, Amendment No.1 dated November 151n
2022, between Monroe County, hereinafter referred to as the "County" and WSP USA
Environment & Infrastructure, Inc. hereinafter referred to as "Consultant" where design
services are allowed if construction costs do not exceed $4,000,000.
All terms and conditions of the referenced Contract for On-Call Professional Engineering
Services apply to the Task Order unless the Task Order modifies an Article of the
Agreement of which will be specifically referenced in this Task Order and the
modification shall be precisely described.
WITNESSETH
WHEREAS, the southeast Florida region, including Monroe County, has long been
recognized as an area that is critically vulnerable to climate-related hazards. Coastal
resources that provide an important first line of defense continue to be lost or reduced in
size, thus further exposing people and property to coastal hazards. Interest is growing in
the protective role that coastal nature-based measures or projects (or green
infrastructure), such as reefs and wetlands, can play in adapting to these risks; and
WHEREAS, a lack of quantitative information on relative costs and benefits is one
principal factor limiting their application on a broader scale.; and
WHEREAS, the County has not had the opportunity to complete a Natural Resource
Adaptation Plan, and given the environmental sensitivity of areas throughout Monroe
County, this will be a key element of the County's resiliency strategy; and
WHEREAS, This project will develop a Natural Resources Adaptation Plan that includes
a cost-benefit methodology and analysis that will 1) identify specific actions, and 2)
provide an understanding of what those actions will cost to better inform the County,
state, and federal partners of what natural resource adaptation strategies will look like;
and
WHEREAS, the budget is $150,000 with 50% funds being provided by the Florida
Department of Environmental Protection (FDEP) Resilient Florida Program to protect our
inland waterways, coastlines, and shores, which serve as invaluable natural defenses
against sea level rise.; and
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NOW, THEREFORE, in consideration of the mutual promises, covenants, and
agreements stated herein, and for other good and valuable consideration, the sufficiency
of which is hereby acknowledged, County and Consultant agree as follows:
ARTICLE 1.1 TERMS OF AGREEMENT:
This Task Order 2A is effective on March 20, 2024 and shall expire on June 30, 2024.
ARTICLE II SCOPE OF BASIC SERVICES, PARAGRAPH 2.1.1 IS AMENDED AS
FOLLOWS:
Task 1: Review Best Practices and Determine Approach
The Consultant will review and research the adaptation plan and update case studies to
identify natural resource adaptations and approaches for the cost-benefit analysis,
adaptation plan (AP) and vulnerability assessment (VA). The Consultant is conducting a
cost-benefit analysis for the project to identify nature-based project costs and benefits.
Deliverables: The Consultant will provide the following electronically: 1) Memorandum
outlining the approach as well as results of research into cost-benefit analyses for
nature-based solutions and best practices for natural resource resiliency.
Task 2: Agency Coordination
The Consultant will organize meetings with all local, state, and federal agencies needed
to complete the AP, specifically those with management responsibility for natural
resources. Agencies to be coordinated with may include but be not limited to Florida
Keys National Marine Sanctuary, U.S. Fish and Wildlife Service, Florida Fish and Wildlife
Conservation Commission, and Florida Department of Environmental Protection. This
task will include a kick-off meeting followed by up to four additional in-person or virtual
meetings.
Deliverables: The Consultant will provide the following electronically: 1) agency
coordination contact lists, including the name of the primary contact within each agency,
2) meeting agendas to include location, date, and time of meetings; 3) meeting sign-in
sheets or virtual attendance records with attendee names and affiliation (i.e. local
stakeholders, resident, meeting members, local government staff); 4) a copy of the
presentation(s) and any materials created in preparation of or for distribution at the
meetings (i.e. social media posts, public announcements, graphics), as applicable; 5) a
copy of the file or weblink of the video or audio recording from the meetings, if
applicable; and 6) summary reports including attendee input and outcomes for each
meeting, including but not limited to identified agency-based datasets of relevance and
agency concerns.
Task 3: Public Outreach Meetings
The Consultant will conduct public coordination meetings to present the results of the
adaptation plan. Specifically, the purpose of the second meeting is to allow the public
and other agencies to provide community-specific input on the results of the analyses
and to consider methodologies and assumptions used in the analysis for refinement.
Additionally, during this meeting, the Consultant will conduct exercises to encourage the
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public/stakeholders to prioritize focus areas of flooding, and the natural resource critical
assets in preparation for the development of adaptation strategies and project
development. Criteria should be established to guide the public's input for the selection
of focus areas. The Consultant will prepare all social media notifications, meeting
invitations, meeting materials, presentations, and graphics utilized during the meeting,
as applicable.
Deliverables: The Consultant will provide the following electronically: 1) meeting
agendas to include location, date, and time of the meeting; 2) meeting sign-in sheets
with attendee names and affiliation (i.e. local stakeholders, residents, local government
staff; 3) a copy of the presentation(s) and any materials created in preparation of or for
distribution at the meeting (i.e. social media posts, public announcements, graphics), as
applicable; 4) a copy of the file or weblink of the video or audio recording from the
meeting, if applicable; and 5) a summary report including attendee input and meeting
outcomes, to include defining focus areas recommended by the community.
Task 4: Adaptation Plan with Cost-Benefit Analysis
The Consultant will complete an adaptation plan that is consistent with the Florida
Adaptation Planning Guidebook and includes the following: assessment of adaptive
capacities, prioritization of adaptation needs, and identification of adaptation strategies.
The AP will also include a list of prioritized projects for consideration and implementation
as well as a cost-benefit analysis.
Deliverables: The Consultant will provide the final Adaptation Plan submitted
electronically.
Article VII, Paragraph 7.1.1 is amended to include the following:
The Consultant shall be paid One Hundred and Fifty Dollars and Zero cents
($150,000.00) on a lump sum basis for the services described above.
TASK DESCRIPTION COST DUE DATE
Task 1 Review Best Practices and Determine the Approach $30,000 06/30/2024
Task 2 Agency Coordination $44,000 06/30/2024
Task 3 Public Outreach Meetings $24,000 06/30/2024
Task 4 1 Adaptation Plan with Cost-Benefit Analysis $52,000 1 06/30//2024
TOTAL LUMP SUM $150,000
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IN WITNESS WHEREOF, each party caused the Task Order #2A to be executed by its
duly authorized representative.
CONSULTANT: WITNESS:
WSP USA ENVIRONMENT &
INFRASTRUCTURE INC.
03/08/2024 03/08/2024
Sign ture Date Signature Date
Sr. V.P WSP USA, Inc.
Title
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By: by:
Deputy Clerk Mayor/Chairman
Date:
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