Item D09BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 21, 2007 Division: Engineering
Bulk Item: Yes X No Department: Facilities Development
Staff Contact Person/Phone #: Ann Ricer x4439
AGENDA ITEM WORDING: Receipt of monthly report on Change Orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There were three change orders considered and approved by the County
Administrator for the period beginning February 1, 2007 and ending February 28, 2007, totaling
($8,364.80).
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non -cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A
COST TO COUNTY: N/A
BUDGETED: Yes N/A No
SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty _ OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 11/06
MONROE COUNTY
FACILITIES DEVELOPMENIT
M E M 0 R A N D U M
TO: David Koppel
County Engineer
FROM: .Ann Riger, Contracts Administrato
Facilities Development
DATE: March 6, 2007
RE: Agenda Item — Change Order Report
AGENDA ITEM WORDING: Receipt of the monthly report on Change Orders reviewed by
the County Administrator's Office,
ITEM BACKGROUND: There were 3 change orders considered and approved by the County
Administrator totaling $(8,364.80). They are as follows:
L Big Coppitt Key Park Change Order No. 4 is for an extension to the contract time by 29
days, from February 5, 2007, to March 6, 2007_ There are no additional costs to the County_ The
roof panels on the pavilion were delayed, and were supposed to arrive on March 2, 2007. The
seaboard panels, water fountains, and the hockey goals would not arrive by the February 5
deadline, however all were purchased and installed by the end of February.
2. Big Pine Key Roads X Change Order No. 4 for a credit of $11,624.80 is due to an over
estimate on the quantities of materials such as bike lane diamonds, yellow striping, white stopbar,
guardrail, and signage.
3. Big Pine Key Park Retaining Wall & Basin Filling Change Order No. 2 in the amount of
$3,260.00 is for the contractor to place an additional 315 cubic yards of fill into the basin_ The
contractor needed a backhoe for the de -mucking.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998
was adopted in order to provide that the County Administrator may approve separate, non-
cumulative change orders for construction projects and professional service contracts in amounts
not to exceed $25,000.00 or 5% of the original contract price, whichever is greater. The BOCC
requested a monthly report of all change orders considered by the County Administrator.
CONTRACTIAGREEVIENT CHANGES: NIA
STAFF RECOMMENDATIONS: NIA
Thank you. If you have any questions please call me at ext. 4439.
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.21
MONROE COUNTY / ENGINEERING /FACnim DEVELOPMENT
CONTRAcr CHANGE ORDER
PROJECT TITLE:
Big Coppi t Key Park
Avenue F.
Big Coppitt Key, Florida
TO CONTRACTOR:
Charley Toppino and Sons
P.O. Box 787
Key West, FL 33041
The Contract is changed as follows:
CHANGE ORDER NO: 14
INITIATION DATE: February 1, 2007
CONTRACT DATE: June 16, 2004
The original (Contract Sum) (Guaranteed Maximum Price) ........................................ $708,492.25
Net change by previously authorized Change Orders ................................................ 0.00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ......... $706,492.25
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order .................. $0.00
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ... $706,492.25
The Contract Time will be (increased) (decreased) (unchanged2 by .............................. 29 Days
The date of Substantial Completion as of the date of this Change Order is ..................... March 6, 2007
Detailed description of change order and justification:
:�ii: •all' 1L. li '�1r: t • .LLI •i : r • r �� t : ol • ( • �1
Alai, '�:' !�: li�� �. rli 1'1/ =�: 'ice_ ! !::.1 1! !11= 1 !� L !�!.: L!. Li . i•� LLr:
•i !�!.:. 1 !.= _ .I11L ! 1 = .1'a"1':1 ! .i:a�� •1 .�y.!�l_�: l
• 1 =1i1_ !ii • 1 u i 'j : 1'!iI • lSti
ARCHITECT:
CONTRACTOR:
DIRECTOR, FACILITIES DEVELOPMENT:
COUNTY ENGINEER:
COUNTY ADMINISTRATOR
NIA
Charley Toppino and Sons
ferry ` Date
a ' SKop�ei E. Date
�
Thomas Willi/Debbie Frederick -Deputy Date
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: This Change Order is for a time extension of 29 days. The lead time
on the replacement roof panels has been longer than expected. The seaboard panels
used for the hockey rink boards, the water fountains, and the hockey goals, are due
the second week of February.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No ED
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No
If no, explanation of why: There Is no Architect for this project.
• Change Order is correcting an error or omission in design document. Yes []No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
r
CHARLEY TOPPINO & SONS, INC.
P.O. BOX 787 KEY WEST, FLORIDA 33041 (305) 296-5606 FAX (305) 296-5189
Facilities Development BIG COPPITT PARK
Monroe County CTS PROJECT # 0604
1100 Simonton St.
Key West, Florida 33040
Attn: Jerry Barnett
February 1, 2007
Subject: CHANGE ORDER REQUEST: TIME EXTENSION
Dear Jerry;
The purpose of this letter is to submit a change order request for a contract time extension for the
Big Coppitt Park. The lead time on the replacement roof panels has been longer than expected
and has been exasperated by a death in the family of our roofing contactor. The seaboard panels
that are to be used for the hockey rink boards are due next week along with the water fountains
and hockey goals. Due to these unexpected delays and lead times, CHARLEY TOPPINO &
SONS, INC. respectfully requests a time extension to March 6, 2007.
If you have any questions please call.
Sincerely;
CHARLEY TOPPINO & SONS, INC.
, A,Q
Ronald J. Armstrong
Project Manager
AN EQUAL OPPORTUN/TYEMPLOYER
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: February 7, 2007
RE: Charge Orders
Attached is a proposed change order for Charley Toppino and Sons, for Big Coppitt
Key Park. (Change Order #4 is for extension of the contract time for substantial
completion by 29 days, at no additional cost to Monroe County. New completion
date would change to March 6, 2007 due to delay in lead time for roof panels on
pavillion, seaboard panels for hockey rink boards, water fountains and hockey goals
arriving the second week of February.)
According to the ordinance adopted by the Board of County Commissioners,
proposed charge orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Administrator intends to approve this change order on TIursday, February
2007.
Debbie Frederick
Deputy County Administrator
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Campo-Abra
From: Campo-Abra
Sent: Thursday, February 08, 2007 9:41 AM
To: County Commissioners and Aides
Subject: Big Coppitt Key Park
Attachments: Change Order #4.PDF
Attached for your review is Change Order #4 for Charley Toppino and Sons.
Abra Campo
Sr. Administrad►e Assistant
Ufl"re of County Administrator
1100 Simonton St. Suite 205
Key West; FL 33040
(305)292-4445
2/8/2007
MONROE COUNTY
ENGINEERING DIVISION
CONTRACT CHANGE ORDER
PROJECT TITLE: Big Pine Key Roads X
CHANGE ORDER NO: 4
Total Previous Change Orders
Current Change Order
• of Original Contract Amount
• of Contract after Prior C/O's
Original Contract Amount
Revised Contract Amount
Change in contract time
Revised date of
Substantial Completion
$ 9,300.00
$ (11,624.80)
$ 2,353,351.50
$ 2,351,026.70
N/A
February 28, 2007
Detailed description of change order and justification:
Changes in the field of final quantities for project:
Item # Description Quantity Unit Price Total
19 Bike Lane Diamonds Delete 16 $53/ea $(848 00)
20 6" Yellow Solid Striping Delete 600ft. $.20/ft (120.00)
J4 New Signs Delete 13 $170/ea (2210.00)
36 Sign Relocation Delete 62 $40/ea 2480.00)
CONTRACTOR:
CONSTRUCTION ENGINEER:
COUNTY ENGINEER:
COUNTY ADMINISTRATOR:
Total $(11624.80)
v •
Community Asphalt Date
f67
I. . ch ` Date
DavS. oppel, P Date
2 w ci-
Thomas J. Willi Date
CMD007-11/03/97
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
Changes in the field of final quantities for the project.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes No X
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No
If no, explanation of why: N/A
• Change Order is correcting an error or omission in design document. Yes ❑No X
Should a claim under the applicable professional liability policy be made? Yes ❑ No X
Explain:
M EM ORA ND UM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: February 9, 2007
RE: Change Orders
Attached is a proposed change order for Community Asphalt Corp. for the Big Pine
Key Roads. Change Order #4 is for a reduction in the contract price of $11,624.80
due to items being deleted (see attached). The revised date of completion is
February 28, 2007.
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Charge orders not within the Administrator's authority are
placed on the BOCC agenda.
The Deputy Administrator intends to approve this change order on Monday,
February 12, 2007.
Debbie Frederick
Deputy County Administrator
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Campo-Abra
From: Campo-Abra
Sent: Friday, February 09, 2007 3:22 PM
To: County Commissioners and Aides
Subject: Big Pine Key Roads
Attachments: 00003717 518.tif
Please reveiw the attached Change Order#4 for Community Asphalt Corp.
Abra Campo
Sr. Aominrsbrative AssMant
Ofi-x-e of County Aominkstrator
1100 Simonton St Suite 205
Key We9t, Ft 33040
(305)292-4445
2/9/2007
4Anh
MONROE COUNTY / ENGINEERING /FACILITIES DEVELOPMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Big Pine Key Park Retaining Wall & Basin F&V
MM 31 and the intersection of
Sands Road and Atlantis Drive
Big Pine Key, Florida
TO CONTRACTOR:
Charley Tq*ino and Sane
P.O. Box 787
Key West, FL 33041
The Contract is changed as follows:
CHANGE ORDER NO: 2
INITIATION DATE: February 16, 2007
CONTRACT DATE: November 15, 2006
The original (Contract Sum) (Guaranteed Maximum Price) ........................................ $973,619.50
Net change by previously authorized Change Orders ................................................ $16,544.00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ......... $990,163.50
The (Contract Sum) (Guaranteed Maximum Price) will be ancreased) (decreased)
(unchanged) by this Change Order .................. $3,260.00
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ... $993,423.50
The Contract Time will be (increased) (decreased) (unchanged) by .............................. WA
The date of Substantial Completion as of the date of this Change Order is .................... July 21, 2007
Detailed description of change order and justification:
I; P1 L..1 [�Ti 1Wm
Dat
CONTRACTOR:
Charley Toppino and Sons Da
DIRECTOR, FACILITIES DEVELOPMENT:
COUNTY ENGINEER:
erpr6 ett Date
W4
P.E.
COUNTY ADMINISTRATOR X -�7 Ctyl � Ck
ThomasWili/Debbie Frederick -Deputy
�� r
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: An additional 315 cubic yards of flll was placed on site at the Big
Pine Key Panic for the basin. A backhoe Is needed to clean up the muck
+ Change Order was included in the original specifications. Yes ❑ No 21
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
0 Project architect approves the change order. Yes ❑ No
If no, explanation of why: There is not an architect on this project
• Change Order is correcting an error or omission in design document. Yes []No
Should a claim under the applicable professional liability poor be made? Yes ❑ No
Explain:
CHARLEY TOPPING & SONS, INC.
P.O. BOX 787 KEY WEST, FLORIDA 33041 (305) 296-6606 FAX (305) 296-6189
W-
Facilities Development BIG PINE KEY PARK WALL REMOVAL & BASIN FILL IN
Monroe County CTS PROJECT # 0619
1100 Simonton St.
Key West, Florida 33040
Attn: Jerry Barnett
February 16, 2007
Subject: CHANGE ORDER REQUEST: MOVE FILL AND BACKHOE RENTAL
Dear Jerry;
The purpose of this letter is to submit a change order request for moving additional stockpiled fill
located at the Big Pine Park. The estimated amount of fill to move is 315 CY's. Also, a backhoe
and operated will be provided for demucking.
315 CY's
BACKHOE & OPERATOR I
TOT
315 CY's @ $4.00 / CY $1,260.00
DAY) 1 LS @ $2,000.00 / LS $2,000.00
TOTAL CHANGE ORDER REQUEST: $3,260.00
If you have any questions please call.
Sincerely;
CHARLEY TOPPINO & SONS, INC.
R -F
A,Q
Ronald J. Armstrong
Project Manager
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: February 22, 2007
RE: Charge Orders
Attached is a proposed change order for Charley Toppino and Sons, for Big Pine Key
Park Retaining Wall & Basin Filling. (Change Order #2 for $3,260.00 is for an
additional 315 cubic yards of stockpiled fill, and a backhoe for de -mucking.)
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda
The Administrator intends to approve this change order on Friday, February 23,
2007.
Debbie Frederick
Deputy County Administrator
DIF: adc
rage 1 of 1
Campo-Abra
From: Campo-Abra
Sent: Thursday, February 22, 2007 9:48 AM
To: County Commissioners and Aides
Subject: Change Order
Attachments: 00003861 531.tif
Please review the attached Change Order #2 for Charley Toppino and Sons for Big Pine Key Park Retaining Wall & Basin
Filling.
Abra Campo
Sr. Administ vd a Assistant
Ofi`rce of County Admirals; r for
1100 Simonton St. Suite 205
Key West FL 33040
(305)292-4445
2/22/2007