3rd Change Order 04/01/2024 BOARD OF COUNTY COMMISSIONERS
County of Monroe � � .� Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tem James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
David Rice,District 4
Memorandum
DATE: 03/25/2024
TO: BOCC
Digitally signed by Kevin
FROM: Kevin G. Wilson P.E. G.Wilson,P.E.
Date:2024.03.25
11:12:36-04'00'
SUBJECT: Proposed Change Order to be Approved
Attached is proposed Change Order Memo #3 for the Card Sound Road Resurfacing Project. This
change order decreases the final contract sum by$163,142.30. The substantial completion was
achieved 2/29/2024.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they
may have.
It is the Administrator's intent to approve the attached change order under that authority after the 24-
hour BOCC notification time.
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Card Sound Road Resurfacing Project
CHANGE ORDER NO: 3
INITIATION DATE: 3/14/24
TO CONTRACTOR: General Asphalt Co., Inc. CONTRACT DATE: 3/22/23
The Contract is changed as follows:
The original Contract Sum ......................................................................................$2,069,431.24
Net change by previously authorized Change Order.....................................................................$0
The Contract Sum prior to this Change order was.........................................................$2,069,431.24
The Contract Sum is decreased by this Change Order#3 .................................................$163,142.30
The Revised Contract Sum including this Change Order................................................$1,906,288.95
The project commencement was June 6, 2023. Final allowable contract date was February 261h, 2024. After final
inspections,substantial completion was achieved February 291h, 2024.
PAY IITE,MI ITEM DESCRIPTION UNITS, UNDER UNIITI AMOVlNT
Sediment BamrHer Straw
104-10-3 WaIttle L1F -16113.001 1.Y3CH $ (1,6,11:3.00);
:327-70-1 WILL EXIST ROADWAY 1 IN SY -194.80 4.,90 �95452ji
:327-70-5 MIIILIL EXIST IRCIAr_D 2 11IN SY 3:31„EI,E 3.41 $ 1,128,91
:337-7-90, ASPHil CONCRETE IFC-9,5 TIN -6E+2738 175.,100, $ 11,159,961,50l
:337-7-83 ASIF"H CCO ICRIETE FC;1.2.5 TIN SKIM 175.,100, $ 1,015,175.75
530-74 Bedding 57 Stone TIN -102,90 101,00 1.1,029wI j1
700-1-1,2 SIGN POST AS 1.100, 1,449,.00 $ 1,449.010
71,1 1!5-1,01 TNHIEJRII'O W HiIIITE,C+111N GM 10,104 5,238.25 2I39.5:3
71.1-15 2011 TNHEH MO,YEILLOW!S IIN GM 10.104 5,238.25 209.5:3
713-1013-101 1 WHITE 6IIIVw#1 GM -0.04 41,975.1 (1,679.00]1
713-1033 201 REHWMIYIEL E I11N EIHW11DGi`E GM -0.04 $41,975,GWEP 1,1,E+79wDHji
TctsaIl Project
Ulinderrun (1E43,142,:30
This final reconciliation change order 3 includes additional charges due to under and overruns of plan quantities and
asphalt deduction allowed per specification due to minimum ride quality requirements. The final reconciliation change
order is a net deduction of($163,142.30).
Contractor agrees to accept the decrease in monetary compensation and hereby waives and releases any and all
claims for any additional compensation related to these bid items.
f this Change Order is(-7, `)h)t the Dri 1, al co ntrac; rice.
CONTRACTOR Jose L Ca m i J r DigitallyarJned k y J ase L Cami Jr
Date
Judith Clarke,PE Digitally signed by Judith Clarke,P.E.
. .
ENGINEERING SERVICES DIRECTOR Date.2024.032508:49a5-04'°°'
Date
Digitally signed by Kevin G.Wilson,
ACTING'COUNTY ADMINISTRATOR Pe
Date 2024 04.01 17 34 03...... '
Date
FDOT(SCOP FUNDED 449693-1-54-01)
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
Project Final Reconciliation (see KCI letter attached)
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project engineer/architect approves the change order. Yes ® No ❑
If no, explanation of why: N/A
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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March 13, 2024
Monroe County Engineering Department
Judith Clarke, P.E.
110 Simonton Street
Key West, FL 33040
Project: 449693-1-54-01
SUBJECT: Overruns and Underruns Reconciliation
The summary of Contract dollar changes is shown below:
Original Contract Amount......................................................................... $ 2,069,431.24
Net change by previous authorized Change Order no.1 ...................... $ 0.00
Contract Sum after this Change Order.................................................... $ 2,069,431.24
The Contract Sum will decrease due to overruns/underruns ............... $ 163,142.80
The New Contract Sum including overruns/underruns ...................... $ 1,906,288.95
The contract time was increased 45 days due to Subcontractor scheduling, weather delays and holiday schedule.
The summary of contract time changes is shown below.
Original Contract Time .................................... 220 days
Increased Contract Time ................................. 45 days
Total Contract Time .......................................... 265 days
Below is a detailed description of pay item overruns and underruns for the contract.
PAY ITEM 104-10-3 SEDIMENT BARRIER STRAW WATTLE—LF
Based on the contractor and inspector's field measurements.This resulted in an underrun of 16,113 LF
PAY ITEM 327-70-1 MILL EXIST ROADWAY 1 IN—SY
Based on the contractor asphalt report measurements.This resulted in an underrun of 194.8 TN.
PAY ITEM 327-70-5 MILL EXIST ROAD 2 IN—SY
Based on the contractor asphalt report measurements.This resulted in an overrun of 131.06 TN.
PAY ITEM 337-7-80 ASPH CONCRETE FC-9.5—TN
This pay item was replaced in most of the project by pay item 337-7-83 Asph Concrete FC-12.5.This
resulted in an underrun of 6627.78 TN.
PAY ITEM 337-7-83 ASPH CONCRETE FC-12.5—TN
This pay item was added to the contract to comply with the Specifications.This resulted in an overrun
of 5801.01 TN.
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PAY ITEM 530-74 BEDDING 57 STONE—TN
Based on the contractor submitted invoices.This resulted in an underrun of 102.90 TN.
PAY ITEM 700-1-12 SIGN POST—AS
Two signs were required pay item only showed 1.This resulted in an overrun of 1 EA.
PAY ITEM 711-16-101 THERMO WHITE-6 IN
Based on certified quantities and field measurements, thermoplastic was used on Saunders Creek
Bridge in lieu of tape shown on the plans.This resulted in an overrun of 0.04 GM.
PAY ITEM 711-16-201 THERMO YELLOW-6 IN
Based on certified quantities and field measurements, thermoplastic was used on Saunders Creek
Bridge in lieu of tape shown on the plans.This resulted in an overrun of 0.04 GM.
PAY ITEM 713-103-101 TAPE PERM WHITE-6 IN BRIDGE
This pay item was not used, based on certified quantities and field measurements, thermoplastic was
used on Saunders Creek Bridge in lieu of tape shown on the plans.This resulted in an overrun of 0.04
GM. This resulted in an underrun of 0.04 GM.
PAY ITEM 713-103-201 TAPE PERM YEL-6 IN BRIDGE
This pay item was not used, based on certified quantities and field measurements,thermoplastic was
used on Saunders Creek Bridge in lieu of tape shown on the plans.This resulted in an overrun of 0.04
GM. This resulted in an underrun of 0.04 GM.
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The find reconciliation of actual quantities installers resulted in the following overruns and underruns for this contract.
PAY ITEM ITEM DESCRIPTION UNITS UNDER UNIT PRICE AMOUNT
Sediment Barrier Straw
104-10-3 Wattle LF -16113.00 $ 1.00 $ (16,113.00)
327-70-1 MILL EXIST ROADWAY 1 IN SY -194.80 $ 4.90 $ (954.52)
327-70-5 MILL EXIST ROAD 2 IN SY 331.06 $ 3.41 $ 1,128.91
337-7-80 ASPH CONCRETE FC-9.5 TN -6627.78 $ 175.00 $ (1,159,861.50)
337-7-83 ASPH CONCRETE FC-12.5 TN 5801.01 $ 175.00 $ 1,015,176.75
530-74 Bedding 57 Stone TN -102.90 $ 10.00 $ (1,029.00)
700-1-12 SIGN POST AS 1.00 $ 1,449.00 $ 1,449.00
711-16-101 THERMO WHITE 6 IN GM 0.04 $ 5,238.25 $ 209.53
711-16-201 THERMO YELLOW 6 IN GM 0.04 $ 5,238.25 $ 209.53
713-103-101 PERM WHITE 6 IN BRIDGE GM -0.04 $41,975.00 $ (1,679.00)
713-103-201 PERM YEL 6 IN BRIDGE GM -0.04 $41,975.00 $ (1,679.00)
Total Project
Underrun = $ (163,142.30)
If you have any questions or need clarification of the above item summaries, please call Ramon Llana at
786-516-6478.
Sincerely,
-czj_"'111 z a_' d.
Ramon Llana, El Project
Administrator
cc: Jackson-Tyler, Monroe County Project Manager
Jason Trujillo, Senior Project engineer
Guillermo Machado, FDOT Final Estimates
Lazaro Mesa, FDOT Final Estimates
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