Loading...
03/20/2024 Agreement GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: April 3, 2024 TO: Rhonda Haag Chief Resilience Officer FROM: Liz Yongue, Deputy Clerk SUBJECT: March 20, 2024 BOCC Meeting The following item has been executed and added to the record: L5 Contract with Blooming Design and Events DBA Agency BE for the Conference Planning Services in support of the 16th Annual Climate Summit to be hosted by Monroe County in December 2024, in the amount of$48,750.00. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 AGREEMENT BETWEEN MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AND BLOOMING DESIGN AND EVENTS INC. DBA AGENCY BE FOR CONFERENCE PLANNING SERVICES FOR THE 161h ANNUAL CLIMATE SUMMIT THIS AGREEMENT is made and entered into this 20th day of March, 2024 by MONROE COUNTY ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040 and Blooming Design and Events Inc. DBA Agency BE ("CONSULTANT"), whose address is 2801 Florida Avenue,Unit L, Miami Florida 33133. WITNESSETH WHEREAS the SE FL Climate Compact hosts an annual summit annually in partnership with one of the four Compact Counties; and WHEREAS,the COUNTY's turn for hosting the Summit is in 2024; and WHEREAS,there is a public benefit to the County hosting the Summit to gain information on climate related issues; and WHEREAS, the COUNTY issued its Request for Proposals RFP ("RFP") pursuant to state and local law to solicit proposals for a vendor to perform conference planning services for the 161h annual Summit; and WHEREAS, Consultant is a professional qualified to render said services and has responded to the RFP by submitting its proposal in response to the RFP ("Proposal") and the selection team ranked the CONSULTANT first; and WHEREAS,the COUNTY desires to engage Consultant to provide such services to the COUNTY according to the terms and subject to the conditions set forth herein. NOW, THEREFORE, for and in consideration of the mutual covenants and promises as hereinafter set forth and of the faithful performance of such covenants and conditions, the COUNTY and CONSULTANT do hereby agree as follows: Section 1. SCOPE OF SERVICES 1.1 CONSULTANT shall perform and carry out in a professional and proper manner certain duties as described in the Scope of Services —i_?: hi bit A —that is attached hereto and made a part of this agreement. Page 1 of 23 1.2 CONSULTANT shall provide the scope of services in Exhibit A for the COUNTY. CONSULTANT warrants that it is authorized by law to engage in the performance of the activities herein described, subject to the terms and conditions set forth in these Agreement documents. The CONSULTANT shall at all times exercise independent, professional judgment and shall assume professional responsibility for the services to be provided. Consultant shall provide services using the following standards, as a minimum requirement: A. The CONSULTANT shall maintain adequate staffing levels to provide the services required under the Agreement resulting from this RFP process. B. The personnel shall not be employees of or have any contractual relationship with the County. To the extent that Consultant uses sub consultants or independent Consultants, this Agreement specifically requires that sub-Consultants and independent Consultants shall not be an employee of or have any contractual relationship with County. C. All personnel engaged in performing services under this Agreement shall be fully qualified, and, if required, to be authorized or permitted under State and local law to perform such services. Section 2. COUNTY'S RESPONSIBILITIES 2.1 The County will provide such data as is required by the Consultant and is mutually agreed upon. 2.2 The County will make payments as outlined in Exhibit B of this Agreement. Section 3. TERM OF AGREEMENT 3.1 Except as noted below, this Agreement shall begin on the 20th day of March 2024 and will conclude with delivery of the deliverables outlined in Section 1 of this Agreement, which shall not be later than February 28, 2025. Section 4. PAYMENT TO CONSULTANT 4.1 The total amount to be paid by the COUNTY under this Contract for all services and materials shall not exceed a total contract amount of Forty-Eight Thousand Seven Hundred Fifty Dollars and no cents ($48,750.00), as shown on Exhibit B. The CONSULTANT will bill the COUNTY on a lump sum basis upon completion of tasks under the Scope of Work/Services. 4.2 Final Invoice: In order for both parties herein to close their books and records,the CONSULTANT will clearly state "final invoice" on the CONSULTANT's final/last billing to the COUNTY. This shall constitute CONSULTANT's certification that all services have been properly performed and all charges and costs have been invoiced to the COUNTY. Any further charges, if not properly included on this final invoice, are waived by the CONSULTANT. 4.3 Monroe County's performance and obligation to pay is contingent upon an annual Page 2 of 23 � appropriation by Monroe County. Section 5. CONTRACT TERMINATION Either parry may terminate this Agreement because of the failure of the other parry to perform its obligations under the Agreement. COUNTY may terminate this Agreement with or without cause upon thirty (30) days' notice to the CONSULTANT. COUNTY shall pay CONSULTANT for work performed through the date of termination. Section 6. CONSULTANT'S ACCEPTANCE OF CONDITIONS A. CONSULTANT hereby agrees that he has carefully examined the RFP, his response, and this Agreement and has made a determination that he/she has the personnel, equipment, and other requirements suitable to perform this work and assumes full responsibility, therefore. The provisions of the Agreement shall control any inconsistent provisions contained in the specifications. All specifications have been read and carefully considered by CONSULTANT, who understands the same and agrees to their sufficiency for the work to be done. Under no circumstances, conditions, or situations shall this Agreement be more strongly construed against COUNTY than against CONSULTANT. B. Any ambiguity or uncertainty in the specifications shall not be construed against the drafter. C. The passing, approval, and/or acceptance by COUNTY of any of the services furnished by CONSULTANT shall not operate as a waiver by COUNTY of strict compliance with the terms of this Agreement, and specifications covering the services. D. CONSULTANT agrees that County Administrator or his designated representatives may visit CONSULTANT'S facility(ies)periodically to conduct random evaluations of services during CONSULTANT'S normal business hours. E. CONSULTANT has, and shall maintain throughout the term of this Agreement, appropriate licenses and approvals required to conduct its business, and will at all times conduct its business activities in a reputable manner. Proof of such licenses and approvals shall be submitted to COUNTY upon request. Section 7. NOTICES Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed,postage prepaid, to the other parry by certified mail, returned receipt requested, to the following: To the COUNTY: Acting County Administrator 1100 Simonton Street, Suite 205 Key West, Florida 33040 With a copy to: Monroe County Attorney's Office 1111 121h St. Suite 408 Key West FL 33040 Page 3 of 23 To the CONSULTANT: Blooming Design and Events, Inc. dba Agency BE Fernando Rojas, Partner 2801 Florida Avenue, Unit L Miami FL 33133 Section 8. RECORDS/FLORIDA PUBLIC RECORDS LAW (F.S. 119.0701) CONSULTANT shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each parry to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other parry to this Agreement for public records purposes during the term of the agreement and for five (5)years following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid to CONSULTANT pursuant to this Agreement were spent for purposes not authorized by this Agreement, the CONSULTANT shall repay the monies together with interest calculated pursuant to Section 55.03 of the F.S., running from the date the monies were paid to Consultant. Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public records laws of the State of Florida, including but not limited to: a. Keep and maintain public records required by Monroe County in order to perform the service. b. Upon request from the public agency's custodian of public records,provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Florida Statutes, Chapter 119 or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. d. Upon completion of the contract, transfer, at no cost, to Monroe County all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to Monroe County,upon request from the public agency's custodian of records, in a format that is compatible with the information technology systems of Monroe County. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY, AT (305) 292-3470, brian(cr� monroecounty-fl.gov, c/o Monroe County Attorney's Office, 1111 12t St., Suite 408, Key West FL 33040. Page 4 of 23 Section 9. EMPLOYEES SUBJECT TO COUNTY ORDINANCE NOS. 010 AND 020- 1990 The CONSULTANT warrants that it has not employed,retained or otherwise had act on its behalf any former County officer or employee subject to the prohibition of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020-1990. For breach or violation of this provision the COUNTY may, in its discretion, terminate this agreement without liability and may also, in its discretion, deduct from the agreement or purchase price, or otherwise recover the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. Section 10. CONVICTED VENDOR By signing this agreement, CONSULTANT represents that the execution of this Agreement will not violate the Public Entities Crime Act (Section 287.133, Florida Statutes). Violation of this section shall result in termination of this Agreement and recovery of all monies paid hereto, and may result in debarment from County's competitive procurement activities. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on an Agreement with a public entity for the construction or repair of a public building or public work,may not perform work as a CONSULTANT, supplier, sub Consultant, or CONSULTANT under Agreement with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for the Category Two for a period of 36 months from the date of being placed on the convicted vendor list. Section 11. GOVERNING LAW,VENUE, INTERPRETATION, COSTS AND FEES This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to Agreements made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the COUNTY and CONSULTANT agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. Section 12. SEVERABILITY If any term, covenant, condition or provision of this Agreement(or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONSULTANT agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. Page 5 of 23 Section 13. ATTORNEY'S FEES AND COSTS The COUNTY and CONSULTANT agree that in the event any cause of action or administrative proceeding is initiated or defended by any parry relative to the enforcement or interpretation of this Agreement,the prevailing parry shall be entitled to reasonable attorney's fees, and court costs, as an award against the non-prevailing parry. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the Circuit Court of Monroe County. Section 14. BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the COUNTY and CONSULTANT and their respective legal representatives, successors, and assigns. Section 15. AUTHORITY Each parry represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. Section 16. ADJUDICATION OF DISPUTES OR DISAGREEMENTS COUNTY and CONSULTANT agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. If no resolution can be agreed upon within 30 days after the first meet and confer session,then any parry shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. This Agreement shall not be subject to arbitration. Section 17. COOPERATION In the event any administrative or legal proceeding is instituted against either parry relating to the formation, execution,performance, or breach of this Agreement, COUNTY and CONSULTANT agree to participate, to the extent required by the other parry, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and CONSULTANT specifically agree that no parry to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. Section 18. NONDISCRIMINATION COUNTY and CONSULTANT agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any parry, effective the date of the court order. COUNTY or CONSULTANT agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to Page 6 of 23 nondiscrimination. These include but are not limited to: Title VH of the Civil Rights Act of 1964 (PL 88-352)which prohibits discrimination on the basis of race, color or national origin; Title IX of the Education Amendment of 1972, as amended(20 USC ss. 1681-1683, and 1685-1686),which prohibits discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patent records; Title VHI of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. Section 19. COVENANT OF NO INTEREST COUNTY and CONSULTANT covenant that neither presently has any interest, and shall not acquire any interest,which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. Section 20. CODE OF ETHICS The parties understand that officers and employees of the COUNTY are required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency;unauthorized compensation;misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. Section 21. NO SOLICITATION/PAYMENT The COUNTY and CONSULTANT warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONSULTANT agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission,percentage, gift, or consideration. Page 7 of 23 Section 22. PUBLIC ACCESS The COUNTY and CONSULTANT shall allow and permit reasonable access to, and inspection of, all documents,papers, letters or other materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and CONSULTANT in conjunction with this Agreement; and the COUNTY shall have the right to unilaterally cancel this Agreement upon violation of this provision by CONSULTANT. Section 23. NON-WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28,Florida Statutes,the participation of the COUNTY and the CONSULTANT in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage,or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any Agreement entered into by the COUNTY be required to contain any provision for waiver. Section 24. PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. Section 25. LEGAL OBLIGATIONS AND RESPONSIBILITIES Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to,nor shall it be construed as,relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law. Section 26. NON-RELIANCE BY NON-PARTIES No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the COUNTY and the CONSULTANT agree that neither the COUNTY nor the CONSULTANT or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. Page 8 of 23 Section 27. ATTESTATIONS CONSULTANT agrees to execute such documents as the COUNTY may reasonably require, including, but not being limited to, a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement, Lobbying and Conflict of Interest Clause, and Non-Collusion Agreement. Section 28. NO PERSONAL LIABILITY No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. Section 29. EXECUTION IN COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. Section 30. SECTION HEADINGS Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. Section 31. INSURANCE POLICIES 31.1 General Insurance Requirements for Other Consultants and Sub Consultants. As a pre-requisite of the work governed,the CONSULTANT shall obtain, at his/her own expense, insurance as specified in any attached schedules, which are made part of this contract. The CONSULTANT will ensure that the insurance obtained will extend protection to all Sub Consultants engaged by the CONSULTANT. As an alternative,the CONSULTANT may require all Sub Consultants to obtain insurance consistent with the attached schedules; however, CONSULTANT is solely responsible to ensure that said insurance is obtained and shall submit proof of insurance to COUNTY. Failure to provide proof of insurance shall be grounds for termination of this Agreement. The CONSULTANT will not be permitted to commence work governed by this contract until satisfactory evidence of the required insurance has been furnished to the COUNTY as specified below. Delays in the commencement of work, resulting from the failure of the CONSULTANT to provide satisfactory evidence of the required insurance, shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work Page 9 of 23 � g commenced on the specified date and time, except for the CONSULTANT's failure to provide satisfactory evidence. The CONSULTANT shall maintain the required insurance throughout the entire term of this contract and any extensions specified herein. Failure to comply with this provision may result in the immediate suspension of all work until the required insurance has been reinstated or replaced and/or termination of this Agreement and for damages to the COUNTY. Delays in the completion of work resulting from the failure of the CONSULTANT to maintain the required insurance shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work had not been suspended, except for the CONSULTANT's failure to maintain the required insurance. The CONSULTANT shall provide, to the COUNTY, as satisfactory evidence of the required insurance, either: • Certificate of Insurance, or • A Certified copy of the actual insurance policy. The County, at its sole option, has the right to request a certified copy of any or all insurance policies required by this contract. All insurance policies must specify that they are not subject to cancellation, non-renewal, material change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the County by the insurer. The acceptance and/or approval of the Consultant's insurance shall not be construed as relieving the Consultant from any liability or obligation assumed under this contract or imposed by law. The Monroe County Board of County Commissioners, its employees and officials will be included as "Additional Insured" on all policies, except for Workers' Compensation. 31.2 Insurance Requirements (Note: amounts of coverage are subject to change in final contract) Prior to the commencement of work governed by this contract, the CONSULTANT shall obtain General Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum: • Premises Operations • Bodily Injury Liability • Expanded Definition of Property Damage The minimum limits acceptable shall be $500,000 Combined Single Limit(CSL) If split limits are provided, the minimum limits acceptable shall be: $250,000 per Person $500,000 per Occurrence $ 50,000 Property Damage An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may be reported should extend for a minimum of twelve (12) months following the acceptance of work by the County. Page 10 of 23 The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies issued to satisfy the above requirements. 31.3 Vehicle Liability Insurance requirements Recognizing that the work governed by this contract requires the use of vehicles, the CONSULTANT, prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum, liability coverage for: • Owned, Non-Owned, and Hired Vehicles The minimum limits acceptable shall be: $300,000 Combined Single Limit(CSL) If split limits are provided, the minimum limits acceptable shall be: $100,000 per Person $300,000 per Occurrence $ 50,000 Property Damage The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies issued to satisfy the above requirements. 31.4 Workers' Compensation Insurance Requirements Prior to commencement of work governed by this contract, the CONSULTANT shall obtain Workers' Compensation Insurance with limits sufficient to respond to the applicable state statutes. In addition,the CONSULTANT shall obtain Employers' Liability Insurance with limits of not less than: $500,000 Bodily Injury by Accident $500,000 Bodily Injury by Disease,policy limits $500,000 Bodily Injury by Disease, each employee Coverage shall be maintained throughout the entire term of the contract. Coverage shall be provided by a company or companies authorized to transact business in the state of Florida. Section 32. INDEMNIFICATION The CONSULTANT does hereby consent and agree to indemnify and hold harmless the COUNTY, its Mayor, the Board of County Commissioners, appointed Boards and Commissions, Officers, and the Employees, and any other agents, individually and collectively, from all fines, suits, claims, demands, actions, costs, obligations, attorney's fees, or liability of any kind arising out of the sole negligent actions of the CONSULTANT or substantial and unnecessary delay caused by the willful nonperformance of the CONSULTANT and shall be solely responsible and answerable for any and all accidents or injuries to persons or property arising out of its performance of this contract. The amount and type of insurance coverage requirements set forth hereunder shall Page 11 of 23 in no way be construed as limiting the scope of indemnity set forth in this paragraph. Further,the CONSULTANT agrees to defend and pay all legal costs attendant to acts attributable to the sole negligent act of the CONSULTANT. Subject to and without waiving the provisions of Section 768.28, Florida Statutes, the COUNTY agrees to indemnify and hold harmless the CONSULTANT, its officers, directors and employees, individually and collectively, from all fines, suits, claims, demands, actions, costs, obligations, attorney's fees, or liability of any kind arising out of the sole negligent actions of the COUNTY or substantial and unnecessary delay cause by the willful nonperformance of the COUNTY and shall be solely responsible and answerable for any and all accidents or injuries to persons or property arising out of its performance of this contract. The amount and type of insurance coverage requirements set forth hereunder shall in no way be construed as limiting the scope of indemnity set forth in this paragraph. Further,the COUNTY agrees to defend and pay all legal costs attendant to acts attributable to the sole negligent act of the COUNTY. Section 33. INDEPENDENT CONSULTANT. At all times and for all purposes hereunder, the CONSULTANT is an independent Consultant and not an employee of the Board of County Commissioners. No statement contained in this agreement shall be construed so as to find the CONSULTANT or any of his/her employees, Consultants, servants or agents to be employees of the Board of County Commissioners for Monroe County. As an independent Consultant, the CONSULTANT shall provide independent, professional judgment and comply with all federal, state, and local statutes, ordinances, rules and regulations applicable to the services to be provided. Section 34. COMPLETENESS OF WORK. The CONSULTANT shall be responsible for the completeness and accuracy of its work, plan, supporting data, and other documents prepared or compiled under its obligation for this project, and shall correct at its expense all significant errors or omissions therein which may be disclosed. The cost of the work necessary to correct those errors attributable to the CONSULTANT and any damage incurred by the COUNTY as a result of additional costs caused by such errors shall be chargeable to the CONSULTANT. This provision shall not apply to any maps, official records, contracts, or other data that may be provided by the COUNTY or other public or semi-public agencies. The CONSULTANT agrees that no charges or claims for damages shall be made by it for any delays or hindrances attributable to the COUNTY during the progress of any portion of the services specified in this contract. Such delays or hindrances, if any, shall be compensated for by the COUNTY by an extension of time for a reasonable period for the CONSULTANT to complete the work schedule. Such an agreement shall be made between the parties. Page 12 of 23 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the 20th day of -March 2024. (SEAL) BOARD OF COUNTY COMMISSIONERS OF ' �t.,M MONROE COUNTY, FLORIDA fin; r..,..._„ 'F f 1a <<' �°� in Madok, CLERK 6 a`C 16Ft y Sit no �.s :l gJ4 co/110.1_44/1(1,0y RBy: s Deputy Clerk Mayor M? �b CONSULTANT: BLOOMING DESIGN AND EVENTS INC. DBA AGENCY BE P-e/utafrLdt9- By: Title: Partner Approved as to form and legal sufficiency: Monroe County Attorney's Office 3-4-2024 03,44:0 t- itaf . cam► tinily • .,... ,pro x.ir'r` • Page 13 of 23 �� CONTRACT ATTACHMENTS Exhibit A—Scope of Work Page 14 of 23 " SCOPE OF SERVICES 4.1 PURPOSE OF THE PROJECT CONSULTANT will provide conference planning, implementation and marketing services for the 161h Annual Southeast Florida Regional Climate Change Summit(Summit). The Monroe County Board of County Commissioners is hosting the Summit on behalf of the Southeast Florida Regional Climate Change Compact(Compact). The Compact is a four-county partnership created to collaboratively plan and implement climate change adaptation and mitigation strategies. The event will be held December 16 — 18, 2024 at the Casa Marina Resort in Key West. The County has executed an agreement with the facility to lock in rates and services. The County expects that an estimated three hundred fifty (350) people will attend the Summit. Attendance is limited to room capacity of the facility. The Summit should incorporate best practices in sustainable event management if possible. By hosting this Summit, the County hopes to continue to educate various agency staff, stakeholders, elected officials and media representatives about potential climate change impacts and adaptation strategies and share regional innovation in climate mitigation and adaptation. County will also use the Summit to continue to advance Compact goals and projects. CONSULTANT shall be responsible for Summit planning, graphics, registration process (non- financial), marketing, execution, event support and coordination of all aspects of a two-to-three- day conference event as outlined in the Scope of Work/Services. For purposes of this Scope of Work/Services, the terms "conference" and "Summit" shall have the same meaning. 4.2 SCOPE OF WORK The CONSULTANT will work under the direction of COUNTY's Chief Resilience Officer and the Compact Summit Planning Team (Summit Planning Team). The basic requirements for the provision of conference planning, implementation and marketing services consist of, but are not necessarily limited to, the following: COUNTY Responsibilities: 4.2.1 COUNTY will retain responsibility of the following tasks, and direct CONSULTANT accordingly: 4.2.1.1 Arrange Summit Planning Team participants and provide a main point of contact. 4.2.1.2 Develop program theme, panel topics and speaker suggestions. 4.2.1.3 Reserve the right to conduct all coordination with the venue except for operational matters on the days of the event and where noted here within. 4.2.1.4 Collect all registration fees and sponsor donations. 4.2.1.5 Pay all summit expenses. Page 15 of 23 CONSULTANT Responsibilities: Program /Content Design 4.2.2 Coordinate and participate in scheduled planning calls and meetings with Summit Planning Team. 4.2.2.1 Attend and deliver updates for Summit Planning Team calls and coordinate appropriate follow-up tasks and activities as assigned (weekly, or as needed). 4.2.2.2 Manage timeline and clear communication with Summit Planning Team on relevant deadlines for speaker confirmations, sponsorship deadlines, early bird pricing deadlines,etc. 4.2.3 Collaborate with Summit Planning Team to provide guidance on agenda design/show flow. 4.2.3.1 Provide expert advice on best practices for agenda design and session timing/structure/format to the Summit Planning Team. 4.2.3.2 Provide guidance on innovative/interactive program design, activities and engagement techniques for Summit. 4.2.3.3 Develop template for session descriptions to be used by Summit Planning Team to populate with session info. 4.2.4 Support Summit speaker recruitment/logistics. 4.2.4.1 Develop a template speaker request letter with all relevant details for the event. 4.2.4.2 Support Summit Planning Team on identifying speakers and securing speaker commitments. 4.2.4.3 Serve as primary contact with all speakers after commitments to participate are confirmed. Assist with speaker and special guest travel arrangements as necessary. Provide all relevant information to speakers on hotel, travel, show flow/logistics, etc., and obtain all required information from speakers including, but not limited to, bios, headshots, travel reimbursement needs and PowerPoint presentations. 4.3 Design the registration page,event agenda,sponsorship package, and program. 4.3.1 Design the save-the-date, sponsorship package,program updates, agenda and program for virtual and hard copy delivery. Conference Planning/Administration/Management 4.3.2 Develop a Scope of Work Progress Report that shows a percentage of Scope of Work completed by CONSULTANT. Update the Progress Page 16 of 23 Report monthly and submit to the County. 4.3.3 Assume primary responsibility for all elements of Summit planning, execution, support, and Summit coordination. 4.3.3.1 Organize, perform, and manage tasks necessary to support COUNTY and its partners to hold a successful event and meet Summit requirements and objectives described in 4.1. 4.3.3.2 Develop detailed work plan and task lists for addressing all conference planning and implementation activities. 4.3.3.3 Serve as project leader accountable for timeline management and clear communication with Summit Planning Team on relevant deadlines. 4.3.3.4 Provide status updates by telephone or email on the Summit's progress every other week to the County POC from the start of the Contract through up to six weeks before the Summit. 4.3.3.5 Provide weekly status updates by telephone or email on the Summit's progress to the POC beginning sixteen weeks before the Summit and concluding the day before the Summit begins . 4.3.3.6 Make food, beverage, and service recommendations to COUNTY, as required by the venue. Coordinate with venue as directed by COUNTY to ensure the venue will fulfill food, beverage, and service requirements. 4.3.3.7 Coordinate with County and venue to arrange for audio/visual needs. 4.3.4 Populate, organize, maintain, and share all relevant Summit documents with COUNTY. 4.3.5 Develop and maintain Summit budget and oversee financial administration. 4.3.5.1 Assist the Summit Planning Team in evaluating the anticipated number and type of registrants. Type of registrants include government and non-profit,for-profit, and student categories. 4.3.5.2 Develop a detailed event budget that includes tiered registration fees, exhibit charges, sponsorship levels, expenses, complimentary passes and travel reimbursements for COUNTY and Summit Planning Team approval. 4.3.5.3 Recommend, set up, manage, and oversee all aspects of the Summit registration process for attendees, sponsors and vendors prior to the event. Work with the County to collect money and issue refunds as needed. Provide regular updates to the OOR POC. 4.3.5.4 Work with County to manage payment process and proof of payments by registrants, vendors and sponsors. Prepare Page 17 of 23 registration link to link payment directly to the County. Maintain a spreadsheet to monitor progress. Create and maintain master database for registration information, attendees, sponsors, and vendors. 4.3.5.5 Coordinate with County who will manage financial transactions process. Maintain records of such transactions. Submit records to COUNTY every other week. 4.3.6 Develop,promote, and implement sustainable event practices and policies. 4.3.6.1 Develop ideas for "greening" of Summit such as carpooling, carbon offsets, recycling of materials, use of renewable or recyclable products, use of electronic materials rather than printed, food recovery, avoiding single-use plastic, etc. 4.3.6.2 Implement sustainable "green" practices where feasible and practicable at Summit. 4.3.7 Administer Summit evaluation, report, and post-Summit follow-up. 4.3.7.1 Prepare and distribute an electronic conference evaluation form to attendees and provide a written, electronic summary of all survey results to POC. 4.3.7.2 Prepare and provide final de-briefing report to Summit Planning Team within sixty(60)days after the final day of the Summit. The report shall be developed to support future Summit planning activities. 4.3.7.3 Prepare a complete list of individuals and organizations to receive "thank you" notes following the conference (e.g., speakers, sponsors, elected officials in attendance). Prepare a "thank you"template for the POC to send out. 4.3.8 Public Health and Social Distancing 4.3.8.1 In the event of a social health advisory issued, advise on potential solutions to accommodate social distancing and other requirements due to public health issues, best practices, guidelines, and/or mandates. 4.3.8.2 Include sufficient language in all contracts, agreements, and discussions to protect COUNTY to the fullest extent possible under the law and with the least amount of financial expenditures in case the Summit must be cancelled or where in-person venues and services are no longer needed due to public health and social distancing requirements and/or justifications. 4.3.8.3 Should the Summit need to shift from an in-person to virtual event, revise the budget, planning, and coordination accordingly. Propose and implement, upon COUNTY Page 18 of 23 approval, virtual event solutions that include registration, conference viewing, and sponsorship packages. Sponsor Solicitation Package and Hotel Room Block 4.3.9 Solicit potential sponsors/exhibitors/vendors/advertisers in close communication with the COUNTY and in accordance with criteria supplied by COUNTY. 4.3.10 Manage sponsor solicitation and coordination. 4.3.10.1 Develop a sponsorship package and benefits. Identify opportunities for recognition of sponsors prior to the event and at the event itself. 4.3.10.2 Update and maintain a master database to be used by both CONSULTANT and COUNTY, collaboratively, to manage sponsorship process. CONSULTANT will populate and maintain the sponsorship database with relevant sponsorship confirmations, benefits, monetary and in-kind values, etc., and be responsible to ensure all benefits are accrued to the sponsor (e.g., which sponsors get their materials in Summit bags.) 4.3.10.3 Develop an introductory sponsorship email with sponsor package materials to send in the initial sponsorship request. 4.3.10.4 Directly contact potential sponsors listed on the master database, upon approval by COUNTY. Note that COUNTY retains the ultimate authority over what sponsor advertisements are acceptable. In addition, sponsorship will not be solicited nor accepted from organizations engaged in activities that negatively affect the COUNTY, or Climate Compact. 4.3.10.5 Develop sponsor agreement subject to COUNTY approval. Negotiate and execute sponsor agreements between CONSULTANT and sponsor. Include provisions for virtual options if needed due to public health and social distancing requirements and/or best practices. 4.3.10.6 Following sponsorship commitment, serve as lead point of contact with sponsors to obtain relevant information and logos and provide guidance on sponsor's exhibit booth space. 4.3.10.7 Obtain all relevant information for sponsors including, but not limited to, logos and any boilerplate language, as appropriate. 4.3.10.8 Develop/design floor plan for COUNTY approval and manage all aspects of sponsors' exhibit booth requirements. Liaise with venue on requirements for exhibitor space setup. 4.3.10.9 Develop template guidance document with all relevant information for sponsors on their exhibit booth setup (e.g., time for setup/breakdown, internet capabilities,power outage capabilities, etc.) and serve as lead point of contact with sponsors to provide this information and respond to exhibitor requests. Page 19 of 23 4.3.11 Manage hotel blocks upon COUNTY request. Note the County has already secured the facility. 4.3.11.1 Coordinate with the Casa Marina resort on sustainability practices to identify and market options for guests. Update Summit website as needed with hotel room block information. Communications / Marketing 4.3.12 Summit Website. 4.3.12.1 Assist the ISC with managing the event registration package program(WHOVA purchased by ISC)and design,set up,and manage a registration system. 4.3.12.2 Create the Website design suitable for the posting of conference information and publications, and work with ISC to set up a link to an on-line registration system for the Summit. Place hotel registration link on website with graphics. Work with the credit card processing firm selected by the County. 4.3.12.3 Design Summit website look. CONSULTANT will provide and design images, graphics and layout for the website with COUNTY's approval. 4.3.13 Invitations. 4.3.13.1 Design,prepare and distribute a"save the date"postcard or flyer, after COUNTY review. 4.3.13.2 Write and prepare pre- and post-Summit press releases for COUNTY and Compact Review and issuance. Distribute to other Compact counties after approval by COUNTY. 4.3.13.3 Write and prepare meeting invitations to prior attendees and to all county and municipal governments within seven-county Southeast Florida/Treasure Coast region. Distribute invitations, after approval by COUNTY. 4.3.13.4 Ensure that all mailings, invitations and registration materials are distributed in a timely manner. 4.3.14 Event Collateral. 4.3.14.1 Design, prepare, print and post on the Summit website a conference agenda, after COUNTY approves. Printed copies shall be in sufficient quantity to supply all conference attendees, speakers, sponsors and media representatives, unless a sustainable (i.e. "green") alternative has been identified and approved by COUNTY. 4.3.14.2 Manage the design, editing, production, printing and distribution, in sufficient quantity to supply all conference attendees, speakers, sponsors and media representatives with all conference materials. Conference materials may include, Page 20 of 23 " "" but are not limited to,programs,speaker bios,handouts,name badges, signs, sponsorship/exhibitor/vendor packages, and sponsor information packets unless a sustainable (i.e. "green") alternative has been identified and approved by COUNTY. 4.3.14.3 Identify supplemental items that COUNTY might wish to provide attendees,with a focus on eco-friendly and low-waste options. Manage the ordering, coordinating and sponsorship, if needed, of such items upon COUNTY approval. 4.3.15 Press Management. 4.3.15.1 Manage requests for press passes; develop and maintain database of press in attendance. On-Site Services and Event Production 4.3.16 Provide support as needed the day prior to and the days of the Summit to assist vendors in setting up booths,etc. 4.3.17 Develop plan for and oversee setup of meeting spaces, registration area, vendor area, power needs for vendor area, speaker ready room and business support area in conjunction with the County and Casa Marina. 4.3.17.1 Provide on-site supervision and coordination by a sufficient number of staff that CONSULTANT deems necessary for a successful Summit to manage on-site logistics/event production related to: exhibit space,registration desk,speaker ready room,pressroom(if used),session staging,audio/visual needs, catering, directional signage and other logistics as required. 4.3.17.2 In conjunction with Summit Planning Team, develop event day timelines, on-site event staffing plan, run of show and written specifications for room arrangements (lighting, staging, chair setup, audio/visual needs, etc.) 4.3.17.3 Assist in the identification of event signage and directional signage requirements. Design and coordinate the production of such signage. Coordinate and provide for timely signage installation. Coordinate outside graphics vendor if and as needed. 4.3.17.4 Respond to vendor requests, assist vendors to the greatest extent possible during setup, conference, and exhibit breakdown. 4.3.17.5 Liaise with venue personnel to ensure all rooms meet specified and agreed upon requirements, as well as, provide counsel on catering setup and audio/visual setup. 4.3.18 Manage attendee parking and complimentary sponsor parking, if applicable. 4.3.19 Technology Coordination. 4.3.19.1 Determine audio/visual needs for each session and arrange for the necessary equipment from the Casa Marina in all designated conference rooms, subject to COUNTY approval. Page 21 of 23 COUNTY may assist with this task. Manage the audio/visual supplier's on-site technicians immediately in response to technical difficulties that may arise and ensure that such matters are resolved with urgency. 4.3.19.2 Secure PowerPoint presentations from speakers and vendors, providing a standard template and format as necessary. Coordinate between speakers and audio/visual team so that all speaker sessions have the presentations available. 4.3.19.3 Research and arrange conference Wi-Fi options for speaker, vendor, and attendee Wi-Fi access. Upon COUNTY approval of additional costs, coordinate Wi-Fi access with venue and provide users with Wi- Fi access information. 4.3.20 Arrange, coordinate and schedule all meals including,but not limited to, breakfasts, lunches, refreshment services and breaks, subject to COUNTY approval. 4.3.21 Work with COUNTY to fill all non-lead staffing roles with COUNTY and Compact staff and other volunteers to provide services including,but not limited to, greeters, directional hosts,registration staff, "green room" hosts, note takers, etc. Manage this team of volunteers. Note:The lists,contact information,documents and any other materials or electronic data prepared by or on behalf of CONSULTANT for the Summit are the sole property of COUNTY free of any retention rights of CONSULTANT. All materials must be submitted to COUNTY no later than thirty (30)days following conclusion of the Summit in electronic form. Page 22 of 23 EXHIBIT B —Task and Payment Schedule Page 23 of 23 e LL , x g C 6 Q ry W a O 2 I✓j IIIIII � IIIIII 0 - I�� Fa f 00 e � O� F Q �F 6 3 4i Z 7 J ry e � m T� y � a a � 2$ v� ii e �w� Will 30� a& :d Rh F n 73/4/2024 E(MM/DD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Jorge Pena Acentria Insurance-Miami PHONE FAX 8700 W Flagler Street, Ste 402 A/C No Ext: 305-262-5244 A/C,No:786-393-6414 Miami FL 33174 ADDE-MRESS: jorge.pena@acentria.com INSURER(S)AFFORDING COVERAGE NAIC# License#:L100460 INSURERA: Covington Specialty Insurance Company 13027 INSURED BLOODES-01 INSURER B: Blooming Design &Events, Inc 4443 NW 2nd Avenue INSURERC: Miami FL 33127 INSURERD: INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER:449173355 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD MM/DD A X COMMERCIAL GENERAL LIABILITY Y Y VBA94198900 10/15/2023 10/15/2024 EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $100,000 MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY❑ PRO- ❑ JECT LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLALIAB OCCUR EACH OCCURRENCE $ EXCESS LAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ A ' T $ WORKERS COMPENSATION � * p "" 7PTER 7 OERH AND EMPLOYERS'LIABILITY Y/N ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICE R/M EMBER EXCLUDED? N/A (Mandatory in NH) 324,,,,„„^,,, - "'^'^" -'^'^^"'"""" E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below WAMM 't l — E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) Event Planner Co.-Business Personal Property$75,000, Computer Systems(Inland Marine)$52,500 Equipment Breakdown$220,000-$2,500 Ded. Special-Including Theft-Replacement Cost-80%Co-Ins. AOP$1,000 Ded.-Excluding wind/Hail Coverage The Monroe County Board of County Commissioners is included as Additional Insured on the General Liability policy required by written contract subject to the policy terms,conditions,and exclusions. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. The Monroe County Board of County Commissioners AUTHORIZED REPRESENTATIVE @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD 2018 Edition MONROE COUNTY, FLORIDA REQUEST FOR WAIVER OF INSURANCE REQUIREMENTS It is requested that the insurance requirements, as specified in the County's Schedule of Insurance Requirements,be waived or modified on the following contract. ContractorNendor: Blooming Design and Events Inc. DBA Agency BE Project or Service.- 16th ANNUAL CLIMATE SUMMIT ContractorNendor Address&Phone#: 2801 Florida Av Unit L Miami FI 33133 General Scope of Work: CONFERENCE EVENT MANAGEMENT PLANNING SERVICES --------------- Reason for Waiver or 'fbpf1, 1if11Gi; 1,Y.eI�J � �, Modification: therefore,the..aut,Q,t bile,.iAsu,,rance,p?fo].icyjs-rt p,pl.lcable.� ........------------------ Policies Waiver or Modification will apply to: CONTRACT FOR CONFERENCE PLANNING SERVICES FOR THE 1 Sth ANNUAL QLIMATE SUMMIT Signature of ContractorNendor: Date, .. w Approved '' Not Approved Risk Mana Management � g Date: County Administrator appeal: Approved; Not Approved . Date_ Board of County Commissioners appeal: Approved: Not Approved Meeting Date: Administrative Instruction 7500.7 104 ® DATE(MMIDDIYYYY) �A� � CERTIFICATE OF LIABILITY INSURANCE 3/0 04/20244 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: BIBERK PHONE 844- - FAX 203-654-3613 LAIC, IC No Ext: 4720967 A/C No): P.O. Box 113247 E-MAIL customerservice@biBERK.com Stamford, CT 06911 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Berkshire Hathaway Direct Insurance Company 10391 INSURED INSURER B: Blooming Design and Events INSURER C: 4443 nw 2nd ave INSURER D: Miami, FL 33127 INSURER E 7 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MMIDD/YYYY MMIDD/YYYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 0 To CLAIMS-MADE PREMISE S Ea oc OCCUR DAMAGES(RENTEDcurrence $ 0 MED EXP(Any one person) $ 0 PERSONAL&ADV INJURY $ 0 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 0 PRO- POLICY ❑ JECT LOC PRODUCTS-COMP/OP AGG $ OTHER A t6K' $ Y AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO ,�,,.,�, :: - BODILY INJURY(Per person) $ OWNED SCHEDULED 3 5 HIRED NON-OWNED 24 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS � PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY f w Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANYP ROPRI ETOR/PARTN ER/EXEC UTIVE E.L.EACH ACCIDENT $1,000,000 A OF EXCLUDED? NIA N9WC950829 04/01/2023 04/01/2024 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Professional Liability (Errors & Per Occurrence/ Omissions): Claims-Made Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) Exclusions: Carlos Buitron; Jorge Rojas; CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE The Monroe County Board of County Commissioners THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1100 Simonton Street ACCORDANCE WITH THE POLICY PROVISIONS. Stock Island, FL 33040 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD