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Item D24 D24 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tern James K.Scholl,District 3 Craig Cates,District 1 Michelle Lincoln,District 2 ' David Rice,District 4 Board of County Commissioners Meeting April 17, 2024 Agenda Item Number: D24 2023-2310 BULK ITEM: Yes DEPARTMENT: Tourist Development Council TIME APPROXIMATE: STAFF CONTACT: Ammie Machan 305-296-1552 N/A AGENDA ITEM WORDING: Approval of an Agreement with Hidden Harbor Marine Environmental Project, Inc. for the Turtle Hospital Guest Tiki Roll Down Shades project in an amount not to exceed $36,800 DAC III FY 2024 Capital Resources. ITEM BACKGROUND: DAC III approved at their meeting of March 13, 2024 TDC approved same at their meeting of March 26, 2024 PREVIOUS RELEVANT BOCC ACTION: INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: New Agreement STAFF RECOMMENDATION: Approval DOCUMENTATION: 3178 The Turtle Hospital Guest Tiki Roll Down Shades.pdf FINANCIAL IMPACT: Line Item Number 119-79042-SC_00062 $36,800 Insurance to be provided after BOCC approval 2175 Grant Award Aq[2ement THiS AGREEMENT (agreement) is entered into this '—-- day of 2024 by and between MONROE COUNTY (County or Grantor), a political subdivisiioin of the State of Florida and Hidden Harbor Marine Environmental Project, Inc (Grantee) a Not for Profit organized and operating under the laws of the State of Florida. WHEREAS, the district pennies of Tourist Development Tax may be used for the following purposes only: To acquire, construct, extend, enlarge, remodel, repair, improve, maintain, one or more a, Publicly owned and operated convention centers, sports stadiums, sports arenas, coliseums, or auditoriums within the boundaries of the county or, SUbCOUnty special taxing district in which the tax is levied-, or b. ALiditoriLIMS that are publicly owned but are operated by organizations that are exempt frorn federal taxation pursuant to 26 U.S.C. s. 501(c)(3) and open to the public; c. Aquariums or museums that are publicly owned and operated or owned and operated by not-for-profit organizations and open to the public, wfthin the boundaries of the county or subcounty special taxing district in which the tax is levied; or 5. To finance beach park facilities or beach, channel, estuary, or lagoon improvement, maintenance, re-nourishment, restoration, and erosion control; or 6. public facilities if needed to increase tourist related business activities and in accordance with F.S. 125,0104(5)(a)(6.) and (b) zoologicai parks, fishing piers or nature centers which are public owned and operated or owned and operated by not-for-profit organizations and open to tile public; and WHEREAS, Grantee has applied to TDC District III for funding for the The Turtle Hospital Guest Tiki Roll Down Shades capital project-, and WHEREAS, the Grantor and Tourist Development Council (TDC) have determined that it is in the best interest of the County, for purposes of promoting tourisal and preserving the heritage of the community, to attract tourists, and improve the property for use as a zoological park open to the public; NOW, THEREFORE, iin consicleratioin of the mutual, covenants and payments contained herein, the Grantee and the Grantor have entered into this agreement on the tern-is and conditions as set forth below 1 . GRANT AGREEMENT PERIOD, This agreement is for, the period of April 17, 2024 'through to September, 30, 2024, This agreement shall remain in effect for the stated period unless one party gives to the other written notification of termination pursuant to and in compliance with paragraphs 7, 12 or 13 below. The project work described in Exhibit A must commence within the fiscal year funded which is October 1, 2023 to, September 30, 2024. Proof that the project commenced within the fiscal year funded may be requested by the TDC adm,inistrative office. Z SCOPE OF AGREEMENT, The representations made by the Grantee in its proposal subrrilttecl to the TDC are incorporated herein by reference. The Grantee shall provide the following scope of services: Materials and Labor reqUired to complete the above mentioned The Turtle HospitaG Guest Tk Rok Down Shades FY 2024 Capitati Project Funding r 3,d Round Contract ID#3178 2176 ............................ ............... project. Segrnent(s) of the work is/are more particularly described in Exhibit A, detailing the work and the cost allocable to each segment, attached hereto, and incorporated herein by reference. Anything not referenced within Exhibit A will not be reimbursed. All work for member ndopended Must be completed by the stated termination date ofSep 30, 2024, and all invoices pertaining to this project shall be submitted to the TDC administrative office no later than September 30, 2024 to be considered for payment. Acknowlediciement, Grantee shall, be required to permanently, display and maintain at Grantee's expense, public acknowledgement of the support of the Monroe County Tourist Deveilopment Council in a publicly prominent area of their facility in the following farm: "'This project was made possible with the financial support of the Monroe County Tourist Development Council,." if the Grantee has already complied with tNs requ�rernent through previous funding, said acknowledgement fulfills this condition. A photograph of said acknowledgment shall be provided with the final request for reimbursement outlined in Exhibit A of this agreement. a.) There shall be a project manager to acknowledge receipt of goods or work performed. This Project Manager shall be Bette Zirkelbach (Ernail: Wrfl. - .talc grg Lj_ nLg_T--L gj1 bette@tUrtlehospital-oirg, Phone tuber: 923 8562). Should there be a change in the project manager specified in the Grantee's application, a new project manager shall be designated, and notice with new contact information shall be provided, in writing to the TDC administrative office, b) If, and to the extent that, Grantee contracts for any of the work funded under this agreement to be performed or completed, Grantee shall give notice to County of the contractual relationship, provide County with a copy of any and all contracts and shall require the contractor(s) to comply with all the terms of this contract. Should Grantee contract the work and then decrease the scope of work to be performed by a contractor, Grantee shall provide County with an amended contract executed by Grantee and lts contractor. (1) A Grantee which is a governmental entity shall comply with the procurement regulations and policies to which it is subject, and shall provide Grantor documentation of the procurement requirements applicable to the project and, compliance therewith. (ii) A Grantee which is a not-for-profit entity shall use procurement processes for those parts of the project to be contracted (not performed by the entity's employees) as follows: For work expected to be $10,000.00 to $100,000, the not-for-profit shall document and provide with the reimbursement request, two (2) or more written quotes for the goods or services. For work expected to be more than $100,000 the not for profit shall document and provide with the reimbursement request three (3) or more written quotes for the goods or services. When obtaining price quotes, the not-for-profit must diligently seek to obtain quotes and such efforts should be documented (by noting calls and emails etc. The Turtle Hospital Guest Fiki Roll Down Shades FY 2024 Capital Project Fur iding — 31"'1 Round Contract I D#3178 2 2177 ............... .......... ..................... ................................... by staff and/or the project manager) and provided with the reimbursement request. In the event that the required number of quotes are not obtained a notarized statement from the President/Chief Executive Officer of the not-for- profit shall explain why the required number of quotes were not obtain and certifying that the not-for-profit has made, all efforts to obtain the number of quotes required must be provided, This should include all documentation of the efforts to obtain the required number of quotes. If the commodities or services will be provided by a "sole source" provider, the not-for-profit must submit a notarized staternent with, its request for payment explaining why the vendor is the only source for the commodities or services. The Grantee ShOLJid submit the "sole source" justification to the TDC Administrative Office for review and approval by the County. Failure to Obtain advance approval for a "sole Source"' expenditure may cause the reimbursement to be disallowed for reir-ribUrser-nent by the County, c.) Grantee shall exercise, good internal controls to assure that the project as described in the funding application shall be completed on a timely basis within the proposed budget and shall provide to County any certifications, including those by the architect, engineer, contractor or an independent consultant if necessary, required to establish that materials which are, purported to be applied to the project are in fact so applied Further verification shall be required to show that equipment and other fixtures and personal property covered by this agreement are delivered to and installed in the project site, When any permit is required by any governmental agency, copies of plans and other documents which are submitted to the applicable agency shall be Submitted to the County Engineering Division to enable verification that the scope of services under this agreement has been provided. 3, AMOUNT OF AGREEMENT AND PAYMENT. The Grantor shall provide an amount not to exceed $36,800 Jhiqy Six Thou.sand EJgtI.Hundred Dollars, TDC District III fL Lm c ind j� for materials and services used to improve the property. Reimbursement request must show that Grantee has paid in fuH for materials and services relating to the segment prior to seeking the 80% (eighty percent), reimbursement from Grantor, Payment shall be 80% (eighty percent) reimbursement of the total cost of the segment, subject to the cap on expenditures for that segment as set forth in Exhibit A. Reimbursement can be sought after each segiment of the agreement is completed and signed by the Monroe County Engineering Department as outlined in 3.a. The Board Of COLInty Commissioners and the Tourist Development Council assume no liability to fund this agreement for, an amount in excess of this award, Monroe County's performance and obligation, to pay under this agreement is contingent upon an annual appropriation by the B1OCC, a,) Payment shall be made upon the completion of a specific segment as outhned in the Scope of Services and Exhibit A. Payment for expenditures permissible by law and County policies shall be made thrOlUgh reimbursement to Grantee upon presentation of Application for Payment Summary, invoices, canceled checks, before and after pictures, County Project Manager signature of inspection and other documentation necessary to support a, ciairn for reimbursement. Included in said The Turtle Hospital Gt,iest Tiki Roli Down Shades �FY 2024 Capital Project Furiding - 31dRound Contract lD#3178 3 2178 documentation shall be proof that the Grantee has received the property, real or personal, for each segment of agreement as outlined in Exhibit A and paid an arnount equal to or greater than the amount invoiced to the Grantor. It shall be necessary for the Grantee to contact the County Engineering Division (Steven Sanders- phone:. 305-295-4338 email: Sanders-Steven@MoniroeCounty-Fl,gov) and to arrange, for inspection upon the completion of each segment. It shall be the responsibility of the project manager to initiate the communication with the Monroe County Engineering Division to facilitate the inspection of the segment of the project. The application for payment document must be certified through a statement signed by an officer of the organization and notarized, declaring that representations in the invoice are true and factual. All payment requests must be submitted to the TDC administrative office no later than September 30, 2024,, Invoices received by the TDC administrative office after September 30, 2024 will not be considered for payment. b.) If in-kind services were noted within your application, and you are applying them to this (project, documentation shall be submitted to the TDC Administrative Office to show the receipt and application of in-kind donations of goods, professional services, and materials, Said documentation should iniclude liinvoices, bills of lading, etc., and be verified as received and applied to the project through a notarized statement of the project rnanager and said documentation submitted to the TDC Administrative Office, All submissions shall identify the items included in Exhibit A and Grantee shall complete the Application for Payment forrn which is provided within the payment/reimbursement packet. This document should be signed by the project manager, The Project Manager shalli certify delivery to the project site and installation therein of any goods or services provided other than through an architect, engineer or contractor. All work performed and goods received on site and incorporated into the project shall be verified by one of the foregoing. Submission of any documentation which is untrue, falsified, or otherwise misrepresents the work which has been completed, paid, or donated shall constitute a breach of agreement, for which the contract may be immediately terminated at the discretion of the County, whose decision shall be final, c.) At any time that the documentation requirement policies of Monroe County are revised, Such as to require annual inventory reports for equipment purchased under a TDC capital project grant, Grantee shall comply thereafter with such increased requirements, or further funding under the agreement may be terminated by County. d.) Ulpon successful completion of this Grant agreement, the Grantee may retain ownership of the real and personal property acquired and/or, improved with funding Linder this Grant agreement. However, the Grantee shall maintain, preserve, and operate the property which was acquired or improved under this agreement for the uses and purposes which qualified the Grantee for tourist development tax funding. ,Grantee shall complete and sign a Property Reporting Form upon request for The Turtle Hospital Guest Tiki Roll Down Shades FY 2024 Capital Project Funding— '"`I Round Contract ID#3178 4 2179 '............... ......... personal property and forward said completed form to the TDC Administrative Off ice, Real property acquired or imiproved through funding under this agreement shall remain dedicated for the purposes set forth herein or for other purposes which piromote tourism and ownership of said property shall be retained by the Grantee The following terms shall appty: (i) The Grantee shall have the use of the property, including both real and personal, acquired with funding under this agreement, at the project site for so long as the facility is operated by Grantee, open to the public, and has a primary plurpose of prornoting tourisirn. At such time as any of the conditions in the preceding sentence shall cease to exist, the Grantee shall transfer ownership and possession of equipment anid personal property to a local government or another not-for-profit organization which is a facility for which tourist development taxes may be used pursuant to Florida Statute 125,0104 with prior approval from TDC and BOCC, (i i) At any time that the Grantee: (a) elects to stop the project or otherwise decide not to place lnto service for tourist-related purposes the facility acquired, constructed, or renovated with tourist development tax funding, (b) demolishes the project facility or divests itseif of ownership or possession of the real property, or (c) ceases the use of the property with a primary purpose of promoting tourism, Grantee shall, pursuant to the formula set forth hereafter, refund to the County the Tourist Development funding, This provision shall survive the termination date of all other provisions of this contract for a period of ten years. Should the dernolition, transfer of ownership, or change to a non-tourist related purpose occur, the amount of refund shall be pro-rated based on a useful fife of ten (10) years, (iii) The Grantee is responsible for the irnplernentation of adequate maintenance procedures to keep the real and personal property in good operating condition. (iv) The Grantee is responsible for any loss, damage, or theft of, and any loss, damage or injury caused by the use of, real or personal property or equipment purchased, through funding under this agreement. 4 RECORDS AND REPORTS,, The Grantee shall keep such records as are necessary to document the, performance of the agreement and expenses as incurred and give access to these records at the request of the TDC, the County, the State of Florida, or authorized agents and representatives of said government bodies, The Grantee shall also provide such access to the personal Property and equipment purchased under this agreement, It is the responsibility of the Grantee to maintain appropriate records in accordance with generally accepted accounting principles consistently applied to insure a proper accounting! of all funds and expenditures, The Grantee understands that it shall be responsible for repayment of any and all audit exceptions which are identified by the Auditor General for the State of Florida, the Cieirk of Court and Comptroller for Monroe County, the Board Of County Commissioners for Monroe County, or their agents and representatives. If an audit The TUrtle Hospital Guest Tki Rioli, Down Shades FY 2024 Capital Project IFunding — 3111 ROUnd Contract 0#3178 2180 ............. ............ .......... determines that monies paid to the, Grantee pursuant to this agreement were spent for purposes not authorized by thins agreement, the Grantee shall repay the monies together with interest calculated pursuant to Sec. 55.03, F,S, running frorn the date the monies were paid to Grantee. In the event of an audit exception, the Current fiscal year grant awaird or Subsequent grant awards will be offset by the amount of the audit exception. In 'the event the grant is not renewed Or' Supplemented in future years, the Grantee will be billed by the Grantor for the amount of the aUdit exception and shall promptly repay any audit exception. a.) Public Access, The County and Grantee shall allow and permit reasonable access to, and inspection of, all documents, papers, letters or other materials in its possession or' Linder its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and Grantee in conjunction with this agreement; and the County shall have the right to unilaterally cancel this agreement upon violation of this provision by Grantee. 5. MODIFICATIONS AND AMENDMENTS, Any and all modifications of the terns of this agreement shall be only amended in writing, and approved by the Board of County Commissioners for Monroe County. The terms, covenants, conditions, and provisions of: this agreement shall bind and inure to the benefit of the County and Grantee and their respective legal representatives, successors, and assigns. 6. INDEPENDENT CONTRACTOR. At all times and for all pLirposes hereunder, the Grantee is an independent contractor and not an employee of the Board of County Commissioners of Monroe County. No statement contained in this agreement shall be construed as to find the Grantee or any of its employees, contractors, servants or agents to the employees of the Board of County Commissioners of Monroe County, and they shall be entitled to none of the rights, privileges or benefits of employees of Monroe County. a.) No Personal Liablility, No, covenant or agreement contained herein shall be cleerned to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this agreement or be subject to any personal liability or accountability by reason of the execution of this agreement, 7 COMPLJANCE WITH LAW In carrying out its obligations under this agreernent, the Grantee shall abide by all statutes, ordinances, rules and regulations pertaining to or regulating the provisions of this agreement, including those now in effect and hereafter adopted. Any violation of said statutes, ordinances, rules or regulations shall constitute a material breach of this agreement and shall entitle the Grantor to terminate this agreement immediately upon delivery of written notice of termination to the Grantee. 8. RESTRICTIONS ON AGREEMENTS ENTERED PURSUANT TO THIS AGREEMENT. The Grantee shall include in all agreements funded under this agreement the following terms: a.) Anti-discrimination. Contractor agrees that it will not discriminate against any employees or applicants for employment or against persons for any other benefit or The Turtle HospitaV Guest "riki Rok own Shades FY 2024 Capitar Project (Funding — 311 Round Contract ID#3178 6 2181 .............._"'.............. ............... service under this agreement because of their race, color, religion, sex, national origin, or physical or mental handicap where the handicap does not affect the, ability of an individual to perform in a position of employment, and to abide by all federal and state laws regarding non-,d iscrini inatlon. b.) Anti-kickback. Contractor warrants that no person has been employed or retained to solicit or secure this agreement upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, and that no employee or officer of the Contractor has any interest, financially or otherwise, in the County. For breach or violation of this warranty, the County shall have the right to annul this agreement without iiability or, in its discretion, to deduct from the agreement price or consideration, the full amount of such commission, percentage, brokerage or contingent fee Contractor" acknowledges that it is aware that fundiing for this agreement is available at least iin part through the County and that violation of this paragraph may result in the County withdrawing funding for the project, c.) Hold harmilesshlridernnification, Contractor acknowledges that this agreement is funded at least in part by the County and agrees to indemnify and hold harmless the County and any of vets off i,cers and employees from and against any and all claims, liabilities, litigation, causes of action, damages, costs, expenses (including but not limited to fees and expenses arising frorn any factual investigation, discovery or preparation for litigation), and the payment of any and all of the foregoing or any demands, settlements or judgments (collectively claims) arising directly or indirectly from any negligence, wrongful acts or omissions or criminal conduct on the part of contractor in the performance of the terms of tNs agreement. The contractor shall immediately give notice to the County of any suit, claim or action made against the contractor that is related to the activity under this agreement, and will cooperate Mh the County in the investigation arising as a result of any suit, action or claim related to this agreement. d,) Insurance. Contractor agrees that it maintains in force at its own expense a liability insurance policy which will insure and indemnify the contractor and the County, from any suits, claims or actions brought by any person or persons and from all costs and expenses of litigation brought against the contractor for such injuries to persons or damage to property occurring during the agreement or thereafter that results from performance by contractor of the obligations set forth in this agreement. The following coverage's shall be provided: 1 . Workers' Compensation insurance as required by Florida Statutes. 2. Commercial General Liability Insurance with minirnum limits of $500,000 per occurrence for bodily injury, personal injury and property damage, 3. Comprehensive Auto Liability Insurance with m6murn limits of $300,000 combined single limit per occurrence. The Turtle Hospital Guest Tiki Rohl Down Shades FY 2024 Cap taV Project FUnding — 3111 ROUnd Contract 0#3178 7 2182 ...........111111----,.,............ ......... ............ The contractor, the County and the TDC shall be nar-ned as additional insured on insurance policies, except workers' compensation, The policies shall provide no less than 30 days' notice of cancellation, non-renewal or reduction of coverage. At all times during the term of this agreement and for one year after acceptance of the project, contractor shall maintain on file with the County a certificate of iinSUrar"Ice showing that the aforesaid insurance coverage are in effect. e) Licensing and Permits, Contractor warrants that it shall have, prior, to commencement of work under this agreement and at all times during said work, all required licenses and permits whether federal, state, COIUnty or, city, f,) Right to Audit. The contractor shail keep, SLIch records as are necessary to document the performance of the aglreement and expenses as incurred, and give access to these records at the request of the TDC, the County, the State of Florida or authorized agents and representatives of said goveriniment bodies. 9. HOLD HARMLESS/INDEMNlFICATION, The Grantee hereby agrees to indemnify and hold harmless the BOCC/TDC and the 3406 North Roosevelt Blvd, Corporation or any of its officers and employees frorn and against aniy and all cllaims, liabilities, litigation, causes of action, damages, costs, expenses (including but not limited to fees and expenses arising from any factual investigation, discovery or preparation for litigation), and the payment of any and all of the foregoing or any demands, settlements or judgments arising directly or indirectly under this agreement. The Grantee shall immednatejy give notice to the Grantor of any suit, claim or action made against the Grantor that is related to the activity under this agreement, and will cooperate with: the Grantor in the investigation arising as a result of any suit, action or claim related to this agreement, a,) Non-Waiver of Immunity. Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the County and the Grantee in this agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the County be reqWred to contain any provision for waiver. b) Privileges and lini-nunities, All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or, employees of any public agents or, employees of the County, when performing their respective functions under this agreement within the territorial limits of the County shall apply to the same degree and extent to the performance of such functions and duties Of such officers, agents, volunteers, or employees outside the territorial limits of the County, 10. NONDISCRIMATION. County and Grantee agree that there will be no discrimination against any person, and it is expressly undierstood that upon a determination by a Court of competent jurisdiction that discrimination has occurred, this Agreement The Turtle Hospital Guest Tiki Roll Down Shades FY 2024 Capital Project Fundting — 3rII Round Contract 0#3178 8 2183 automatically terminates without any further action on the part of any party, effective the date of the court order. County or Grantee agree to col,rply withi all Federal and Floryda statutes, and all local ordinances, as appHcable, relating to nondisc6mination. These conclude but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2) Title V of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex- 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 7914), which prohibits discrimination on the basis of disdisabilities; 4) The Age Discrimination Act of 1975, as amended (42 U,SC ss. 6101-6107) whwch prohibits discrimination oil the basis of age-, 5) The Drug Abuse Office and Treatment Act of l �1 I 972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as arnencled, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-,3), as amended, relating to confidentiality of alcohol and drug abuse patient records� 8) Title VIll of the Civil Rights Act of 1968 (42 USC s, et sect.), as amended, relating to nondiscrimination in the sale, rental or financing Of h0LJslng- 9) The Americans with, Disabilities Act of 1990 (42 U SC s, 12101 Note), as maybe amended from time to fir'ne, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article 11, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age-, 11) any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. 11. ANTi-K ICI BACK, The Grantee warrants that no person has been employed or retained to solicit or secure this agreement Upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, and that no employee or officer of the County or TDC has any interest, financially or otherwise, ki the said funded project, except for general membership. For breach or violation of this warranty, the Grantor shall have the right to annul this agreement without liability or, in its discretion, to deduct from the agreement price or consideration, the full amount of such commission, percentage, brokerage or contingent fee. 12. TERMINATlON, This agreement shall terminate on September 30, 2024 Termination prior thereto shall occur whenever funds cannot be obtained or cannot be continued at a level sufficient to allow for the continuation of this agreement pursuant to the terms herein. In the event that funds cannot be continued at a level sufficient to allow the continuation of this agreement pursuant to the terms specified herein, this agreement may then be terminated immediately by the TDC administrative office providing written notice of termination delivered' in person or by mail to Grantee The Grantor may ter,rninate this agreement without cause upon giving written notice of termination to Grantee, The Grantor shall not be obligated to pay for any services or goods provided by Grantee after Grantee has received written notice of termination. 11 TERMINATION FOR BREACH. The Grantor may immediately terminate this agreement for any breach of the terms contained herein. Such termination shall take place immediately upon receipt of written notice of said termination. Any waiver of any breach of The Turtle HospitaV GUest Tki RoHi Down Shades FY 2024 Capitax Project Funding -- 3rd Round Contract 0#3178 91 2184 .......................1111_11111111111"'_""...................._.............-........... ....................''..............................—,.......... covenants herein contained, to be kept and performed by Grantee shall not be deemed or considered as a continuing waiver and shall not operate to bar or, prevent the, Grantor from declaring a forfeiture for, any Succeeding breach either of the same conditions or of any other conditions. Failure to provide Grantor with certification Of Use of matching funds, or matching In-Find' services at or above the rate of request for reimbursement or payment is a breach of agreement, for, which the Grantor may terminate this agreement upon giving written notification of termination, 14. ENTIRE AGREEMENT, This agreement constitutes the entire agreement of the parties hereto with respect to the Subject matter hereof and supersedes any and all prior agreements with respect to Such subject matter between the Grantee and the Grantor, 151, GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES, This, agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the state. This agreement is not subject to arbitration. Mediation proceedings initiated and conducted pursuant to this agreement shall be in accordance with the Florida Rules of Civil 'Procedure and usual and custornary procedures required by the circuit court of Monroe County. a.) Venue. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this agreement, the County and Grantee agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. b,) Severabilfty. If any term, covenant, condition or provision of this agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a Court of competent jurisdiction, the remaining terms, covenants, condiutions and provisions of tNs agreement, shall not be affected thereby, and each remainiing term, covenant, condition and provision of this agreement shall be valid and shall be enforceable to the fullest extent permitted by lava Unless the enforcement of the remaining terms, covenants, conditions and provisions of this agreement would prevent the accornplishiment of the original intent of this agreement. The County and Grantee agree to reform the agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision, c) Attorney's Fees and Costs. The County and Grantee agree, that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the einforcement or interpretation of this agreement, the prevailing party shall be entitled to reasonable attorney's fees, court costs, investigative, and out-of- pocket expenses, as an award against the, non-prevailing party, and shall incPude attorney's fees, court costs, investigative, and out-of,-pocket expenses In appellate proceedings. d,) Adjudication of Disputes or Disagreements, County and Grantee agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties, If the issue or issues are The Turfle HospitaG Guest Tk RoH Down Shades FY 2024 CapitaV Project Funding— 3rd Round Contract ID#3178 10 2185 111111111............. ................................—.............. .......... still not resolved to the satisfaction of the parties, then any party shall, have the right to seek such relief or remedy as may be provided by this agreement or by Florida law. This agreement shah not be subject to arbitration. e.) Cooperation, In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this agreement, County and Grantee agree to participate, to the extent required by the other, party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this agreement or provision of the services Linder this, agreement. County and Grantee specifically agree that no party to this agreement shall be required to enter into any arbitration proceedings related to this agreement, 16, ETHICS CLAUSE: The Event Contractors warrant that, in respect to itself, it has neither erriployed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other, than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this agreement. For the breach or violation of the provision, the Event Contractor agrees that the County shall have the right to terminate this agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover-, the full amount of such fee, commission, percentage, gift, or consideration 17, PUBLIC ENTITY CRIME STATEMENT A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on an agreement to provide any goods or services to a public entity, may not submit a bid on an agreement with a public entity for the construction or repair of a public building or public work, may riot submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, SUb-contractor', or consultant under an agreement with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Sectioln 2 7,017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By executing this document grantee warrants that it is in compliance, with this paragraph, 18, AUTHORITY- Grantee warrants that it is authorized by law to engage in the performance of the activities encompassed by the project herein described. Each of the signatories for the Grantee below certifies and warrants that the Grantee's name in this agreement is the full name as designated in its corporate charter (if a corporation); they are empowered to act and contract for the Grantee; and this agreement has been approved by the Board of Directors of Grantee or other appropriate authority, 19. LICENSlNG AND PERMITS, Grantee warrants that it shall have, prior to commencement of work under this agreement and at all times during said work, all required licenses and permits whether federal, state, county or city. 20, INSURANCE: Grantee agrees that it maintains in force at its own expense a liability insurance policy which will insure and indemnify the, Grantee and the Grantor from any suits, The Turfie Hospital Guest Tdki Roll Down Shades FY 2024 Capital Project Funding .- 3111 Round Contract ID#3178 11 2186 .......... ................. claims or actions brought by any person or persons and from all costs and expenses of litigation brought against the Grantee for Such injuries to persons or damage to property occurring during the agreement or, thereafter that results from performance by Grantee of the obligations set forth in this agreement. At all times during the term of this agreement and for one year after acceptance of the project, Grantee shall maintain on file with the Grantor a certificate of the insuranice of the carriers showing that the aforesaid insurance policy is in effect, The following coverage's shall be provided-, 1. Workers' Compensation insurance as required by Florida Statutes. 2. Commercial General Liability Insurance with minimum limits of $500,0010 Combined Single Limit (CSQ if split limits are provided, the mininlLflli limits acceptable shall be $250,000 per Person $500,0010 per occurrence $504000 property damage. 3, Comprehensive Business Auto Liability Insurance with minimum linilts of $300,000 combined single limit per occurrence. The Grantee, the Grantor and the TDC shall be named as additional insured, except workers' compensation, The policies shall provlide no less than 30 days' notice of cancellation, non-renewal or reduction of coverage. Grantee shall provide to the County, as satisfactory evidence of the required insurance, including the insurance policy application and either: • Original Certificate of Insurance, OR • Certified copy of the actual insurance policy, OR • Certificate of Insurance e-mailed from Insurance Agent/Company to County Risk Management - Telephone Brian Bradley at (305), 292-3470 for details (Certificates can be e-mailed directly from the insurance agency to: Bradley-_Rr Mor-iroeCount -FLQov — The e-mail rnust state that this is a certificate for a TDC project and should be forwarded to Am,mie Machan at the TIC administrative office) An original certificate or a certified copy of any or all insurance policies required by this contract shall be filed with the Clerk of the BOCC prior to the contract being executed by the Clerk's office, The lnsurance policy rnUSt state that the Monroe County BACC and Monroe County TDC is the Certificate Holder and additional Insured for this contract (certificate only, for workers' compensation coverage). Insurance Infornnation should be mailed to: Monroe County Board of County Commissioners c/o Risk Management P.O. Box 102,6 Key West, FL 33041 The Turtle Hospital GUest Tik� RoU Down, Shades FY 20�24 Capital Project FUnding 31" ROUnd Contract iD#3178 12 2187 .............'ll,,'ll'"'1.11,1.11,,,,,,.,,,..............................................'..................... ....... 21 . NOTlCE, Any notice required or permitted Linder, this agreement shali be in writing and hand delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt requested to the following-, For Grantee- Bette Zirkelbach Hidden Harbor Mahne Environmental Project, Inc 2396 Overseas Highway Marathon, FL 33050 For Grantor�' Maxine Pa6nii Monroe County Tourist Development Council 1201 White Street, Suite 102 Key West, FL 33040 and Ms, Christine Limbert-Barrows, Asst. County Attorney P.0, Box 1026 Key West, FL 33041-1026 22. CLAIMS FOR FEDERAL OR STATE AID, Grantee and County agree that each shall be, and is, empowered to apply for, seek, and obtain federal and state funds, to further the purpose of this agreement. Any conditions imposed as a result of funding that effect the Project will be provided to each party. 23, NON-DELEGATION OF CONSTITUTIONAL OR STATUTORY DUTIES, This agreement is not intended to, nor shall it be construed as, relieving any participatlng entity from any obligation or responsibility imposed upon the entity by law except to the extent of actuai, and, firnely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of 'the obligation or responsibility. Further, this agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the county, except to the extent permitted by the FVoiricla constitution, state statute, and case law. 24, NON-RELIANCE BY NOWPARTIES. No person or entity shall be entitled to rely upon the terms, or any of them, of this agreement to enforce or attempt to enforce any third- party clalm or einfitlement to or benefit of any service or program contemplated hereunder, and the County and the Grantee agree that neither the County nor the Grantee or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits Linder this agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this agreement. 25 FORCE MAJEURE, The Grantee shall not be, liable for delay in performance or failure to complete the, project, in whole or in pail, due to the occurrence of any contingency beyond its control or the control of its contractors and subcontractors, including war or act of war whether an actual declaration thereof is made or not,. act of terrorism impacting travel The Turtle Hospital Guest Tk Roff Dowfi Shadies FY 2024 Capital Project FUnding - 3 i'd Found Contract lD#31 78 ll 3 2188 .............................1111111111111 ......... ..........'............................'_""...................... in the United States, insurrection, riot or civil Commotion, act Of public enemy, epidermic, quarantine restriction, storm, flood, drought or other act of God, or act of nature (including presence of endangered animal species which cannot be timely removed in a safe mannier) or any act of any governmental authority which prohibits the project from proceeding as described in the scope of services and incorporated references and which the Grantee has exercised reasonabie care in the prevention thereof. However, lack of planning for normal and expected weather conditions for the time of year the project is to be executed shad not constitute an act of God excusing a delay. Any deiay or failure due to the causes stated shall not constitute a breach of the agreement-, however, the Grantor shad have the right to determine if there will be any reduction to the amount Of funds dire to the Grantee after consideration of all relevant facts and circumstances surrounding the delay in performance or failure to complete the project 'within the contract period. Upon demand of TDC or Grantor, the Grantee must furnish evidence of the causes of such deiay or failure. Grantor shall not pay for any goods received or services provided after the date(s) described in paragraph 1 and Scope of Services, 26. EXECUTION lei COUNTERPARTS, This agreement may be executed in any number Of counterparts, each of which 00 be regarded as an ohginai, all of which taken together shail constitute one and the same instrument and any of the parties hereto may execute this agreement by signing any such Counterpart. 27, SECTION HEADINGS. Section headings have been inserted in this agreernent as a matter of convenience of reference only, and it is agreed that such section headingis are not a part of this agreement and wiil riot be used in the interpretation of any provision of this agreement, 2 MISCELLANEOUS. As used herein, the terms "contract" and "agreernent" sKali be read interchangeably. 29, COUNTY FORMS: By signing this Agreement, GRANTEE has sworn or affirmed to the foliowing requirements as set forth in the Ethics Statement and Non-Collusion Affidavit ,as set forth in more detail in, this Agreement. a) Ethics Ciause: By signing this Agreement, the GRANTEE warrants that he/it has not employed, retained or otherwise had act on his/her behalf any former County officer or employee in violation of Section 2 of Ordinance No. 0110-1990 or any County officer or empioyee in vloiation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may, in its, discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or emipioyee, b) Non Collusion Affidavit', GRANTEE by signing this Agreement, according to law on, my oath, and under penalty of perjury, depose and say that the person signing on behalf of the firm of GRANTEE, the bidder rnaking the Proposal for the project described in the Scope of Work and that I executed the said The Tuftie Hospitall Guest Tk Roll Down Shades FY 2024 Capital Project Funding — 3111 Round Contract 0#3178 14 2189 ........... ................---11111..........- ................--.11111........................... ......... I--............ proposal with full authority to do so-, the prices ln this bid have been arrived at independently without Collusion, consultatlon, communucation or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prioir to bid opening, directly or indirectly, to any other bidder or to any competitor; and no attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; the statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit iiin awarding contracts for said project. The Turtle Hospital Guest "'Fiki Rot; Dowr Shades FY 20124 capital Project Funding 3 d Round Contract I D#3178 115 2190 .................. ...................................... IN VATNESS WHEREOF, the parties hereto have caused this agreement to be exe LIted the day and year first above written. (SEAL) Beard of County Commissioners Attest-, I e iun Madok, Clerk ofMonroe County As Deputy Clerk Mayor/Chairman MfYN%d'.OE C;f,.IUNT"d ATTORNEY &' CHRISTINE&.OM9EIMBARROWS ASSISTANT Ct'1%DNTY ATTORNEY DATE 411,/24 ......._., Hidden Harbor Marine Viron`mdfntal Project, Inc / µme. B E"rdsigdent a `m . ° . Print Name Cate: c .. ._ �.._ AND TWO WITNE S71 r w ,.. _ _.. ___._.._ .. O X_. .:� _ '' O K,0,Y". . m__.._ .. ............. Front game Print Name Cate: _.�.__..� r' Cate: The Turtle Hospital GUe t Tiki Rdl Down Shades F'Y 2024 Capital Project Fun6ng — 3111 Round Contract ID#31 8 16 2191 0 0C") 40 W 'r... ui 0 0 0- 0 C =� O Up ol Eli i j °a u 0 0 1 lu WD - (D aw _0 Q) :D . cL '1 " ' 01 —) v. E CIS 0- 22 04. y L ` - I- C d. m ITJ °° -0 � � ° Ill k— 0 z 0 f1 Cl k C 4 0 0 T E 8i E �. 2192