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Release of Contingency Funds #112 BOARD OF COUNTY COMMISSIONERS County of Monroe . Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tem James K. Scholl,District 3 h Craig Cates,District 1 Michelle Lincoln,District 2 David Rice,District 4 Memorandum DATE: 04/02/2024 TO: BOCC Digitally signed by Kevin FROM: Kevin G. Wilson, P.E. �. l _,� �<._._ G.Wilson,P.E. Date:2024.04.02 10:48:15-04'00' SUBJECT: Release of Contingency Funds Included with this memo is the proposed Release of Contingency Funds 4112 for the Fl Keys Marathon Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but releases contingency funds already included in the Guaranteed Maximum Price for work that was either not foreseen or for which a price could not be determined at the time of contract execution. The amount requested is $13,808.00. The attached Release of Owner Contingency Request provides the details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any questions. If there are none with the normal 24-hour window, I will approve the request. County of Monroe BOARD OF COUNTY CONIXIISSIONERS Mayor Holly lvlemll Raschein, District 5 The Florida Keys 1�� ~cr =James K. Scholl, r trlct Craig Cates,District I ti Michelle Lrrrc lrr,District 2 David Rice,District 4 MEMORANDUM DATE: 3/6/2024 TO: County Administrator FROM: Cary Vick SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON- AERONAUTICAL USE BUILDING (EOC) Action Requested: Approval for RELEASE of contingency funds in the amount of $ 13,808.00 as outlined below. Basis for Recommended Action: 1. The requested release does not increase the total cost of the project as approved by the BOCC, and it will have no impact to contract time. 2. The scope for which the release is requested is within the intended project scope. 3. The release is not based upon an error or omission by the designer or the general contractor. Background: This is a cost change to the Contingency related to RFI 242, dated 07/10/2023, to furnish and install exhaust piping and vents at the 2 day tanks underneath the generators and at the main tank to carry the fuel exhaust from the tanks out the east exterior wall and up with a vent cap. Approved by Marshall Quarles Approved by Mickey Pruitt 03/06/2024 6:03:33 PM 03/29/2024 8:40:40 AM Ajax Building Company Arc itects Design Group fi Digitally signed by Kevin G. Wilson,P.E. Date:2024.04.04 05:17:26 -04'00' Cary Vick,Interim Project Management Director Kevin Wilson,Acting County Administrator Pil Project: FL Keys Marathon Airport Non-Aeronautical Use Building (EOS) (202011) Subcontractor: PEDRO FALCON ELECTRICAL CONTRACTORS, INC. Subcontractor tracking#: Change(RFI#,ASI#,etc): COR 057 Based on-RA 242_Generator Fuel Tank Vent Location Date: 2/29/2024 Request for Additional Time 4 days.11Vionday II riiday 7AIlM 3.3011PIM LABOR Additional Labor for core drilling inside the walls 0—yantity Units Description 2unit Cost of labor 11 Hour Forman $ 45.00 $ 495.00 24 Hour Electrician $ 35.00 $ 840.00 24 Hour Electrician Helper $ 25.00 $ 600.00 LaborSubtotal $ 1,935.00 Labor Burden Percentagel 38% $ 735.30 Labor Total $ 2,670.30 MATERIAL(SUPPLIER BACK-OP REQUIRED), ,, Quantity Units Description 2unit Cost of Material 1 Epoxy paint,Fire resistance paint $ 500.00 $ 500.00 1 Misc supply for paint $ 100.00 $ 100.00 Material subtotal $ 600.00 Material Sales Taxi 7.50% 1 $ 45.00 Material Total $ 645.00 Q_uantity Units Description 2unit Cost of E/S/U 1 L.E. Fuel Installer Qoute $8,237.00 $8,237.00 1 L.E. Manlift $1,000.00 $1,000.00 e Labor Total $ 2,670.30 Material total $ 645M WMA77311 WE 1, Subtotal $ 12,552.30 Allowable OH&P 10% $ 1,255.23 GRAND TOTAL(no pennies) $ 13,808 ,J T 'Ud�l P M �E T z4zsopwzy9thumrt | Miami,pLo18y Phone:305-238-002 | Fax:305�38-1085 Proposal Company Name: Pedro Falcon Electrical Contractors Inc. 01/26/2024 Project: Vent Piping for two day tanks and one fuel tank for Emergency Operations and Public Safety Center Attn: |horRymaruk Email: Phone: Project Address: 7Z8U Overseas Highway, Marathon, F|. 33U5U Scope C]f Work:Vent Piping for two day tanks and one fuel tank Job Description: Pricing to install 3 Z" Fuel tank Vent lines: Z lines are for the generator fuel tanks and one for the auxiliary fuel tank. Material includes 2" sch 40 black steel pipe and 150# rated cast fittings, and unions, also hangers and layout for the wall coring. Wall coring is done by others and was part of the cost of the job but will be priced by others. Material cost: $2,150.00 indudesoverhead that goes vviththe job: $6,087.00 --~�ota| Price: $8,237.00 Terms: ZU%deposit. Balance upon completion Exclusions: Note:This proposal may be withdrawn if not accepted within ZUdays. ACCEPTANCE OF PROPOSAL The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payments will be made as outlined above. Authorized signature Date________. Please print name: Florida Licensed Mechanical ContraotorCMCO39556 Kill u pT111A pnfm E f,U G IG I{f E IE 1 u; d I. U F I Q @' 5 RFI Response Con-242 RFI# Con-242 Reviewer: Shay O'Donnell Project: 120825 - MONROE COUNTY EOC Received: 07/07/2023 Name: Generator Fuel Tank Vent Location Confirmation Returned: 07/07/2023 Please Note: The following RFI response is not intended to authorize any deviation or modification to the design documents except as specifically clarified below for this specific application and circumstance. Furthermore, this response is not intended to authorize any increase in construction cost, schedule or time extension, or construction in conflict with any applicable codes or specified design standards. It is the responsibility of the Contractor to notify the design team immediately of any perceived scope, schedule, or cost impacts or adjustments. Attachments 120825 RF1 Con®242 Generator Fuel Tank Vent Location Confirmation.pdf Questions Attached is RFI Con-242 Generator Fuel Tank Vent Location Confirmation for your review. iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillI Comments The emergency vents on the day tanks and the free standing fuel tank do not need to run to the outside of the building. The only vents that need to be extended for the sub-base tanks is the Normal or Standard Vent (ITEM NO. "Y" on the attached drawing), this Standard Vent opening shall be extended 12'-0" or more to the outdoors. For the Main Tank the ITEM NO. "Y", is also labeled as Standard Vent opening and shall extend 12'-0" or more to the outdoors. Please coordinate all vents and Standard Vents on the day tanks and the free standing fuel tank with the Generator Manufacturer. Page 1 of 1 AjaxAjax Building Company,LLC Project:202011 Monroe County FL Keys Marathon 109 Commerce Blvd Airport NAUB EOC Oldsmar, Florida 34677 7280 Overseas Highway P:+18137923900 Marathon, Florida 33050 RFI #Con-242: Generator Fuel Tank Vent Location Confirmation Status Closed on 07/13/23 To Jana Ross(K2M Design) From Jeffrey Whipple(Ajax Building Company, LLC) Mickey Pruitt(Architects Design Group) 424 SW 7th Terrace Devon Ayers(K2M Design) Gainesville, Florida 32601 Date Initiated Jul 7,2023 Due Date Jul 12,2023 Location Project Stage Course of Construction Cost Impact TBD Schedule Impact TBD Spec Section Cost Code Drawing Number Reference Linked Drawings Received From Ihor Rymaruk(Pedro Falcon Electrical Contractors, Inc.) Copies To Giselle Albisu(TLC Engineering Solutions(Jax)), Devon Ayers(K2M Design), Frank Dittrick(TLC Engineering Solutions(Jax)), Victor Carrasco(TLC Engineering Solutions(Jax)), Erick Gonzalez(TLC Engineering Solutions(Jax)), Nathy Grullon(Architects Design Group), Donald Harcrow(Ajax Building Company, LLC), Cary Knight(Monroe County),Travis Mauldin(Ajax Building Company, LLC),Juan Perez(TLC Engineering Solutions(Jax)), Mickey Pruitt(Architects Design Group), Marshall Quarles(Ajax Building Company, LLC), Banistka Rodriguez(Architects Design Group),Jordan Salinger(Monroe County), Denise Saltzman (TLC Engineering Solutions(Jax)),Steven Sanders(Monroe County), Daniel Taylor(Architects Design Group),Cary Vick (Monroe County),Jeffrey Whipple(Ajax Building Company, LLC) Activity/ Question Question from Jeffrey Whipple Ajax Building Company,LLC on Friday,Jul 7, 2023 at 10:30 AM EDT Submittal 263213.13-1.1 Diesel Emergency Engine Generators SD PD Warranty-AAN as well as the attached RFI-242 Sketch show the location of the emergency vents on the day tanks and the free standing fuel tank. Please confirm that we do not need to run the emergency vents outside the building since they are already located in an'open air"room. Attachments RFI-242 Sketch.pdf Official Response Response from Devon Ayers K2M Design on Monday,Jul 10, 2023 at 12:24 PM EDT See attached. Attachments 120825_Response_RFI Con-242 Generator Fuel Tank Vent Location Confration.pdf Ajax Building Company, LLC Pagel of 1 Printed On:Jul 13,2023 02:04 PM EDT Kill u pT111A pnfm E f,U G IG I{f E IE 1 u; d I. U F I Q @' 5 RFI Response Con-242 RFI# Con-242 Reviewer: Shay O'Donnell Project: 120825 - MONROE COUNTY EOC Received: 07/07/2023 Name: Generator Fuel Tank Vent Location Confirmation Returned: 07/07/2023 Please Note: The following RFI response is not intended to authorize any deviation or modification to the design documents except as specifically clarified below for this specific application and circumstance. Furthermore, this response is not intended to authorize any increase in construction cost, schedule or time extension, or construction in conflict with any applicable codes or specified design standards. It is the responsibility of the Contractor to notify the design team immediately of any perceived scope, schedule, or cost impacts or adjustments. Attachments 120825 RF1 Con®242 Generator Fuel Tank Vent Location Confirmation.pdf Questions Attached is RFI Con-242 Generator Fuel Tank Vent Location Confirmation for your review. Comments The emergency vents on the day tanks and the free standing fuel tank do not need to run to the outside of the building. The only vents that need to be extended for the sub-base tanks is the Normal or Standard Vent (ITEM NO. "Y" on the attached drawing), this Standard Vent opening shall be extended 12'-0" or more to the outdoors. For the Main Tank the ITEM NO. "Y", is also labeled as Standard Vent opening and shall extend 12'-0" or more to the outdoors. Please coordinate all vents and Standard Vents on the day tanks and the free standing fuel tank with the Generator Manufacturer. Page 1 of 1 AjaxAjax Building Company,LLC Project:202011 Monroe County FL Keys Marathon 109 Commerce Blvd Airport NAUB EOC Oldsmar, Florida 34677 7280 Overseas Highway P:+18137923900 Marathon, Florida 33050 RFI #Con-242: Generator Fuel Tank Vent Location Confirmation Status Open To Mickey Pruitt(Architects Design Group) From Jeffrey Whipple(Ajax Building Company, LLC) Jana Ross(K2M Design) 424 SW 7th Terrace Devon Ayers(K2M Design) Gainesville, Florida 32601 Date Initiated Jul 7,2023 Due Date Jul 12,2023 Location Project Stage Course of Construction Cost Impact TBD Schedule Impact TBD Spec Section Cost Code Drawing Number Reference Linked Drawings Received From Ihor Rymaruk(Pedro Falcon Electrical Contractors, Inc.) Copies To Giselle Albisu(TLC Engineering Solutions(Jax)), Devon Ayers(K2M Design),Victor Carrasco(TLC Engineering Solutions(Jax)) , Frank Dittrick(TLC Engineering Solutions(Jax)), Erick Gonzalez(TLC Engineering Solutions(Jax)), Nathy Grullon(Architects Design Group), Donald Harcrow(Ajax Building Company, LLC), Cary Knight(Monroe County),Travis Mauldin(Ajax Building Company, LLC),Juan Perez(TLC Engineering Solutions(Jax)), Mickey Pruitt(Architects Design Group), Marshall Quarles(Ajax Building Company, LLC), Banistka Rodriguez(Architects Design Group),Jordan Salinger(Monroe County), Denise Saltzman (TLC Engineering Solutions(Jax)),Steven Sanders(Monroe County), Daniel Taylor(Architects Design Group),Cary Vick (Monroe County),Jeffrey Whipple(Ajax Building Company, LLC) Activity/ Question Question from Jeffrey Whipple Ajax Building Company,LLC on Friday,Jul 7, 2023 at 10:30 AM EDT Submittal 263213.13-1.1 Diesel Emergency Engine Generators SD PD Warranty-AAN as well as the attached RFI-242 Sketch show the location of the emergency vents on the day tanks and the free standing fuel tank. Please confirm that we do not need to run the emergency vents outside the building since they are already located in an'open air"room. 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O _ O N •u Oq C y O X N u �O emi O O. d Q O vOi N E O C O N T N N O' `J 0 0 a. o -° y > ¢ v v o o vl o- I O t t o c LL V ° Q o x y y l7 - vl V 3 yv 0 'u.vo> — N uG a G G G G G o a a a a a a c°Ji a a a OLi v L V V V V V V V V V V V V V V V V V V V V V V V V m m O1 N V M ei M ID V O V1 W V1 V1 i� W O1 V1 ID i� O W M N N M M M M M M M 2 ei N N N M M M M M M M M M O O O O O O O O O O F O O O O O O O O O O O O O V V V V V V V V V V Q V V V V V V V V V V V V V a a a a a a a a a a im a a a a a a a a a a a a 0 mw yj E E u° ° ° u° u u � � u � o _ _ E 0 0 :o Z Z Z N N N C 1 11 N Q ' N m N N N N N N pO N 14 O O O O N m COC ti V 1 11 N O Y a V N N V M O 111 W N i C N Vh rl 1!1 1!1 rl F Q @ p V pp pp pp pp Q 3 M ° ° R $ q � ti O m O M Q N N t'ON1 N O R i *' a w v o ho R N N N C N N e�•1 c s v p H H H H H M H H H H » 2 O O V y w Oq r C 2 v � c V V 2 3 m V 2 3 0 a c v � v o Oq u V � C O C 00 C y O L N_ � N C > > C —y 3 N O pOq m 0 O Nh a Y # C N Q O y � 0 XN N O u C �L C ' O C E x 0 u s v E l�'J w F w 0 m m v o as o cc 0 en co co m m m O Q O O O O as .N•iwmwo 2 N Q O cc cc V V V V V a a a a a OWNER CONTROLLED CONTINGENCY LEDGER FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOC) Initial Contingency Amount: $955,613.00 Total Debits Total Credits Total Adjustments to Date: ( 563,8s1.6 03) $483,683.65 ( 1,047k499 68) $ - Current Contingency Balance: $391,796.97 *EO designates PCA as an Error or Omission on Designer ur, s ut f Initial Budget 0.00 € 0.00% € $955,613.00 This is a cost change to the Project Contingency to add a GPR survey of the site prior to underground utilities installation beginning in order to locate potential unknown utilities that are not shown on the contract documents. Contract time is not impacted. 10/05/22 (1,1rD11 1111) € -0.68% $949,113.00 This is a credit change to Contingency for all work related to RFI 121,dated 10/12/2022,to document the email correspondence with Cardno that the injection well casing is only required to be 60'deep, not 120'deep per C-008. The total depth drilled will remain 120' but the casing is only required for 60'.Also,the material of the casing is acceptable to change to Schedule 80 PVC in lieu of DIP (ductile iron pipe). 12/08/22 12,000.00 1.26% $961,113.00 This is a cost change to Contingency for RFI 113,dated' 09/21/2022,to add window shades at the exterior windows in room 235 and 262 that were not previously calling for shades. Reference sketch included in RFI response, 1111.00 12/08/22 (2,093,51) -0.22% $959,019.50 This is a credit change to Contingency for RFI 124,dated € 10/06/2022 to document the variance between ID-202 and A-131 on the mirror manufacturer and the decision to go with the Bobrick B-165 series mirrors due to the cost savings to the Owner over the Renwil,vered mirrors. Id 12/08/22 16,455.00 € 1.72% $975,474.50 This is a credit change to the Contingency per RFI 151, ated 12/08/2022,for the Owner request to change all countertops in Food Prep room 260 from Quartz to Stainless Steel. 12/16/22 5,330.00 0.56% $980,$04.50 This is a cost change to the Contingency to fund the FKEC fee worksheet for the electrical primary service. 01/10/23 (10,01432) 1.05% $970,790.18 This is a cost change to the Contingency to fund the City of Marathon Utilities Force Main worksheet fees.; 11,1414 01/10/23 (27,663 63) € -2.89%€ $943,126.55 OWNER CONTROLLED CONTINGENCY LEDGER This is a credit change to the Contingency for changes from submittal 084113-1,dated 12/01/2022,to change the 1203 window from an insulgard ballistic window to a standard YKK interior storefront window,and to change door 218 from a double door to a single door with a sidelite due to a conflict between the corridor width and the required width for an insulgard double door. 01/23/23 14,607.00 1 1.53% $957,733.55 WIN HI This is a cost change to the Contingency for ASI 01,dated 11/28/2022,for; -The changes to the primary electrical routing and equipment for the building's power per FKEC requirements,and -The addition of the quick-connect equipment to add the s ability to connect a portable load bank.' 02/14/23 (65,712,00) -6.88% $892,021.55 This is a cost change to the Contingency for RFI 154,dated 02/02/2023,to change doors 202&203 to Ambico ballistic hollow metal (HM)frames since the specified Insulgard HP500 ballistic door system required the doors to be outswing,which conflicted with the hallways. Ambico doors can accomodate an inswing to match the floor plan intent. 02/14/23 (870 00) -0.09%1 $891,151.55 This is a cost change to the Contingency for RFI 115,dated 12/05/22,to expand the chase in room219C and add chases in rooms 254& 251 for the vertical storm piping drops from the roof drains down to underneath the 1st floor slab. Nil MAN 02/14/23 (1,282,00) € -0.13% $889,869.55 This is a cost change to the Contingency for RFI 111,dated 10/03/22,for updates to A-132&A-133 clarifying quantity and locations of bathroom accessories. 02/14/23 (1,503,00) -0.16% $888,366.55Hill HIM This is a cost change to the Contingency for RFI 164,dated 02/14/2023,to increase the depth of the dumpster enclosure per revised sheets A-001 and'A-030 to meet the dumpster size and clearance requirements. Durnpster, enclosure CMU walls that have already been constructed will be removed,foundation will be extended to support the increased depth,and the CMU walls will be re- constructed. (10,495,00)CC( -1.10% $877,871.55 This is a credit change to the Contingency for RFI 173, dated 01/19/2023,to eliminate the Masterseal 581 waterproofing noted in the details for the dumpster enclosure.The dumpster enclosure walls will have a standard stucco finish. 02/14/23 1,581.00 € 0.17% $879,452.55 OWNER CONTROLLED OWNER CONTROLLED CONTINGENCY LEDGER This is a cost change to the Contingency for RFI 194 Stairwell doors hardware and fire rating changes to meet fire and FEMA 361,dated 03/20/2023,to change the door hardware specified for doors S102B and 5103 per manufacturer requirements in order for the doors to meet both a FEMA 361 rating and a 2hr fire rating. Separately,this RFI also updated all other stairwells doors from 1hr to 2hr and all glazing in these stairwell doors from 45min to 90min rating.There is no cost associated with these latter upgrades. 04/18/23 (5,875,00) -0.61% $819,533.55: This is a cost change to the Contingency related to Submittal 280537-1.2 to change the bi-directional antenna from a Yagi antenna(model#B©A-YDA763869-14-1)to a Westell panel antenna (model#CS03-777-999).This change was recommended by the BDA vendor,and reviewed and approved by Monroe County because the panel antenna is tested and rated for a lhigher wind MPH than the yagi antenna. 04/18/23 (1,582,00) 1 -0.17% $817,951.55 This is a cost change to the Contingency related to RFI 188, dated 03/06/2023,to demo part of the retaining wall just northwest of GL 9 to provide more turning radius availability for when trucks or equipment drive up the access ramp and need to turn left IPA 05/09/23 ( ,841.00) -0.40% $814,110.55 This is a cost change to the Contingency related to RFI'199, dated 05/09/2023,to extend multiple P1 and P9 walls to the underside of the roof deck(framing,iso,and drywall extended)that were originally called to terminate at the ceiling.This change enhances sound transfer reduction between corridors, building areas,and offices. 05/09/23 (80,114 CC( -8.38% $733,996.55 This is a cost change to the Contingency related to RFI 198, dated 04/11/2023,to add beacon lights on the top of the building per request from the Monroe County Building Department.This includes eight(8)FAA-approved beacon lights positioned at the building corners and along the roof perimeter. IPA 05/09/23 (18,634,00) -1.95% $715,362.55 OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED