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Release of Contingency Funds #115 BOARD OF COUNTY COMMISSIONERS County of Monroe . Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tem James K. Scholl,District 3 h Craig Cates,District 1 Michelle Lincoln,District 2 David Rice,District 4 Memorandum DATE: 04/02/2024 TO: BOCC Digitally signed by Kevin Wilson FROM: Kevin G. Wilson P.E. -°�<._._ Date: .04. � � Date:2024.04.02 10:51:52-04'00' SUBJECT: Release of Contingency Funds Included with this memo is the proposed Release of Contingency Funds 4115 for the Fl Keys Marathon Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but releases contingency funds already included in the Guaranteed Maximum Price for work that was either not foreseen or for which a price could not be determined at the time of contract execution. The amount requested is $61,704.00. The attached Release of Owner Contingency Request provides the details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any questions. If there are none with the normal 24-hour window, I will approve the request. County of Monroe m,� BOARD OF .;ONIXIIIONI tJ�ui� �/a� RS The Florida Keysa�" Alayor s James K. Scholl, i 3 Cra"I'll Cates. District I e Ise1,4e Uncsa1e District 2 David Rice,District 4 MEMORANDUM DATE: 3/7/2024 TO: County Administrator FROM: Cary Vick SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON- AERONAUTICAL USE BUILDING (EOC) Action Requested: Approval for RELEASE of contingency funds in the amount of $ 61,704.00 as outlined below. Basis for Recommended Action: 1. The requested release does not increase the total cost of the project as approved by the BOCC, and it will have no impact to contract time. 2. The scope for which the release is requested is within the intended project scope. 3. The release is not based upon an error or omission by the designer or the general contractor. Background: This is a cost change to the Contingency related to PR 02, dated 11/10/2023, to furnish and install all infrastructure and electrical equipment for the 2 dual-port Blink car charging stations and perform installation of the car charging stations that will be purchased directly by Monroe County and delivered to the site. This includes removing 2 sections of sidewalks and replacing them in order to position the stations at the edge of the spaces. Approved by Mickey Pruitt Approved by Marshall Quarles 03/07/2024 10:13:40 AM 03/07/2024 10:23:11 AM Ajax Building Company Architects Design Group Digitally signed by Kevin G. APPROVED — Wilson,P.E. By Cary Vick at 10:43 airs,Mar 07,2024 Date:2024.04.04 05:22:24-04'00' Cary Vick,Interim Project Management Director Kevin Wilson,Acting County Administrator 1111 IPIfi i'ir l0i lihlr ?r r Project: FL Keys Marathon Airport Non-Aeronautical Use Building(EOS)(202011) Subcontractor: PEDRO FALCON ELECTRICAL CONTRACTORS,INC. Subcontractor tracking»: Change(RFI»,ASI»,etc):COR-045 R3.Additional EV Charger. Date:3/7/2024 Request for Additional Time 1.4day, Monday 0 orrl.ay'7AM J.&GHIM LABOR uantit Units Description unit Cost of labor 70 Hour Forman $ 45.00 $ 3,150.00 199 Hour Electrical $ 35.00 $ 6,965.00 199 Hour Electrical Helper $ 25.00 $ 4,975.00 Labor Subtotal $ 15,090.00 Labor Burden Percentage 1 38% $ 5,734.20 Labor Total $ 20,824.20 MATERIAL($UPPLIER BACK-UP REQUIRED) OLLritity Units Description unit Cost of Material 1 Each 300 A NEMA 3R Panel support $ 650.00 $ 650.00 2 Each Ground Rods $ 50.00 $ 100.00 a we connect grid rods an to lightining 3 Feet Protection Ring $ 50.00 $ 150.00 850 Feet #8 AWG THWN CU WIRE $ 0.55 $ 467.50 1450 Feet #2 AWG THWN CU WIRE $ 2.05 $ 2,972.50 80 Feet tf3/0 AWG THWN CU WIRE Grand Bare $ 3.80 $ 304.00 650 Each #350 MCM THWN CU WIRE $ 8.50 $ 5,525.00 120 Each 4" Sch 40 PVC conduit $ 9.20 $ 1,104.00 12 Each 4" Sch 40 Coupling $ 9.00 $ 108.00 3 Each 4" Sch 40 90-ty R36 $ 150.00 $ 450.00 4 Each 4" Sch 40 Fitting $ 9.00 $ 36.00 610 feet 1-1/4"Sch 40 PVC conduit $ 2.20 $ 1,342.00 60 Each 1-1/4"Sch 40 Coupling $ 3.00 $ 180.00 8 Each 1-1/4"Sch 40 90-ty $ 12.00 $ 96.00 3 Each 1-1/4"Sch 40 Fitting $ 3.00 $ 9.00 20 Feet 1-1/4"RigidC conduit $ 6.30 $ 126.00 4 Each 1-1/4"Rigid Coupling $ 10.00 $ 40.00 1 Each 1-1/4"Rigid Fitting $ 12.00 $ 12.00 300 Each 2" Sch 40 PVC conduit $ 3.20 $ 960.00 30 Each 2" Sch 40 Coupling $ 5.00 $ 150.00 5 Each 2" Sch 40 90-ty $ 18.00 $ 90.00 2 Each 2" Sch 40 Fitting $ 5.00 $ 10.00 10 Each 2"Rigid Coupling $ 8.30 $ 83.00 2 Each 2"Rigid Coupling $ 17.00 $ 34.00 1 Each 2"Rigid Coupling Fitting $ 20.00 $ 20.00 Mics mat.(Pulling Lubricant,Pull String/Mule Tape, 1 Each Glue,Pedestals for EV chargers.....) $ 1,100.00 $ 1,100.00 50 Each 4" Sch 40 PVC conduit.Transformer-Splice Cabinet $ 9.20 $ 460.00 8 Each 4" Sch 40 Coupling.Transformer-Splice Cabinet $ 9.00 $ 72.00 4 Each 4" Sch 40 90-ty R36.Transformer-Splice Cabinet $ 150.00 $ 600.00 1 Each 4" Sch 40 Fitting.Transformer-Splice Cabinet $ 9.00 $ 9.00 Black coating at the area where Rigid pipe contact with 1 Each ground $ 250.00 $ 250.00 1 Each SS Rack to mount Rigid Pipes $ 700.00 $ 700.00 2 Each Iln ground pull boxes $ 500.00 $ 1,000.00 Material subtotal $ 19,210.00 Material Sales Tax 7.50% $ 1,440.75 Quantity Units Description unit CostofE/S/U 1 L.E. Equipment for Excavation $ 1,650.00 $ 1,650.00 NEMA 3R Servise rated Electrical Panel. Single Main:400AS/300AT/3P:I00'A raYcd rnalri 1 L.E. 208Y/120V 3Ph 4W 60Hz SCCR:42kA $ 7,788.00 $ 7,788.00 1 L.E. S&H $ 150.00 $ 150.00 Notes 7 P, .i,ni, 53I:.Vl li ig(II1 4s3A,:Is,tt i it lif,CC iappIy I y(it Ii rs C:c,nirvty 011d T"Jorvinil lhy c,tlu.rs Scud ry toritlnri I y nflhu rs Labor Total $ 20,824.20 Material total ID,65VS I Subtotal $ 51,062.95 Allowable OH&P 10% $ 51106.30 GRAND TOTAL(no pennies)I $ 56,169 44 J, w _ ,�.� � �� ..- r { Aj lu CC IMt Al ......... �.o S Y , y m. r s w .. I—} `, tt t t l i b t Nfl El {f f `s i i c? I> I i o l � � o o , I E � O i W Z Z r W ------------------- �^ ��I 6M T,"1J,-'('TR I CA q,SVPPLI FN",I NC, Prepared By: CRAIG COWAN ELECTRICAL SUPPLIES INC. SALES REPRESENTATIVE 13395 NW 107 AVENUE HIALEAH GARDENS,FL 33018 craig@electricalsuppliesinc.com D:305-702-6001 M:305-218-0937 Proposal Name: EOC CHARGING STATION Quote Name: EOC CHARGING STATION Proposal Number: P-231013-4054036 Quote Number: Q-4467720 Quote Date: 10/13/2023 Through Addenda Number: 0 Sales Representative: Nelson Torres Balbuena Conditions of Sale This Quotation is subject to Coordinated Project Terms. See https.-Ilwww.se.comluslenldownloadldocumentl0100PL00431 Quoted price in currencies other than U.S. Dollars is per the annual Schneider Electric exchange guidance. Quote is valid for 30 days. Quoted lead times are approximate and subject to change. Schneider Electric reserves the right to amend, withdraw or otherwise alter this submission without penalty or charge as a result of any event beyond its control arising from or due to the current Covid-1 9 epidemic or events subsequent to this epidemic/pandemic including changes in laws, regulations, by laws or direction from a competent authority. Pricing Total SELL PRICE $7,245.00 + Tax $5,43.66'"' JTotal $7,788.06-] Proposal Name: EOC CHARGING STATION Quote Number:Q-4467720 k N C",n l'pcside Quote Name:EOC CHARGING STATION Quote Date:10/13/2023 ''llyu. ri'" Seq# Qty Product Description 1 1 Designation : Product Details 1 -I-Line MB Panel(INTERIOR)-I-Line Panelboard Consisting of Suitable For Use As Service Entrance UL Single Main:400ASIWffj3P LJ Circuit Breaker JJJW%O�J) Main Trip Function:LI Main Trip Unit:Standard Trip Unit Incoming Conductors: 1 -(2)3/0-500 kcmil AL Ground Bar Bus: 400A Rated Copper:Tin Plated 63"of Mounting Inches Type 3R/5/12Box:68H x 42W x 12.95D Incoming:Bottom Trim w/Box Box Cat No: HC4268WPWMD Ref. Drawing PBA412 Type: HCP Feeders: 14-20A/1 P BG Prepared Space � JJ>�JJV!Y PROW 11111APNUM90) Optional Features: Standard Panel (Box Ahead),Metal Directory Frame,Standard Solid Neutral,Standard Ground Bar,Standard Mains and Feeders Mechanically Restrained 1 -HC4268WPWMD (BOX)-I-Line 3R,5,12 Box/�U IJ,WJAW,N))JJj)jW 1 Estimated days to ship,excluding transit: 100 working days after customer release to manufacturer.See Conditions of Sale. PRINTED: 1 0/13/2023 1 0:14 AM Page 2 of 2 Project: Monroe County EOC Description of Change: Sidewalk Demo and Replacement Date: 3/1/2024 LABOR Quantity Units Description unit Cost of labor 15 Hrs Foreman $ 86.00 $ 1,290.00 8 Hrs Operator $ 80.00 $ 640.00 15 Hrs Laborer $ 53.00 $ 795.00 15 Hrs Laborer $ 53.00 $ 795.00 Labor Subtotal $ 3,520.00 Labor Burden Percentage 0% $ - Labor Total $ 3,520.00 MATERIAL(SUPPLIER BACK-UP REQUIRED) Quantity Units Description LUQ.it Cost of Material 2 Yard Ready Mix Concrete 3000PSI $ 226.02 $ 452.04 Material subtotal $ 452.04 Material Sales Tax 7.50% Material Total $ 452.04 r � Quantity Units Description unit Cost of E/S/U 4 Hrs Bobcat $ 130.00 $ 520.00 4 Hrs Flatbed Dumptruck $ 135.00 $ 540.00 Labor Total $ 3,520.00 Material total $ 452.04' Subtotal $ 5,032.04 Allowable OH&P 10% $ 503.20 GRAND TOTAL(no pennies) $ 5,535 mmuuuuuuuuuuuum - 1111111111111111111111111.................. AIA Document, G709, TM �1 2018 Work Changes Proposal Request PROJECT PROPOSAL REQUEST NUMBER: #02 OWNER: ❑ Monroe County Emergency Operations Center ARCHITECT: ❑ 9805 Oversea Hwy DATE OF ISSUANCE: November loth 2023 Marathon FL 33050 CONSULTANT: ❑ OWNER CONTRACT FOR: EOC Building CONTRACTOR: x❑ Monroe County Board of County Commissioners 500 Whitehead St. Key West FL 33040 FIELD: ❑ CONTRACT DATE: OTHER: ❑ FROM ARCHITECT ARCHITECT'S PROJECT NUMBER: 1001-20 Architects Design Group/ADG, Inc. PO Box 1210 Winter Park, FL 32790 TO CONTRACTOR Ajax Building Company LLC 109 Commerce Blvd. Oldsmar FL 34677 The Owner requests an itemized proposal for changes to the Contract Sum and Contract Time for proposed modifications to the Contract Documents described herein.The Contractor shall submit this proposal within (_14—)days or notify the Architect in writing of the anticipated date of submission.(Insert a detailed description of the proposed modifications to the Contract Documents and,if applicable,attach or reference specific exhibits. THIS IS NOT A CHANGE ORDER,A CONSTRUCTION CHANGE DIRECTIVE OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. DESCRIPTION (Insert a written description of the Work): 1. Provide materials and installation of owner requested acoustical wall panels and acoustical ceiling fixture in stairwell S-201. Details in attached drawings. 2. Provide materials and installation of owner requested electric vehicle charging stations in secure parking area. Details in attached drawings. ATTACHMENTS(List attached documents that support description): 1. A-001,A-102,A-112 and ID-205 2. E-001,E-100, E-101, E-501 and E-704 REQUESTED BY THE ARCHITECT: Mickey Pruitt Vice President r �a Director of Construction Administration (Signature) (Printed name and title) AIA Document B709T - 2018. Copyright © 1993, 2001 AND 2018 by The American Institute of Architects. All rights reserved. I0AId,11 NO: Il,- AlA'1)„.­ i, . :'- Ihy U.S. l,ww u o tluuuUh'—s,,i ­p,­d U.!-n ,, ,i­L,,IhuL!­n „l LIi- AIA`` asay „l L., rnuy ­6u:l.L in r.....:l. ur,i r"I"Tial ,�axiul L�, „, arui wil.:l.. ," pi-„ ­.uL„i C.':, LI„ in—'l..mmn ,uL,oxiL pm, lh:h' ua tii,a U law. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright@aia.org. 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V\f ry vpi t N C O N N V O u E ra L u u 'm^ E o N d m 0 °o 00 m o t o vi m y c E o o � p° c c 3 N c Q w o t v >• N v y `�N "O J °' V « � 0 � � N � u m �_ u C 009 N"O N en v v m m O d u y wu o a c o E o z o o m a w °' v ¢ a v o - m v E F .� a v . m s m m o N N •u Oq C y O X N u `p vOi O z emi O. d Q O N O C O N O « O O' N d O y 1' .° v f0 �.�. ~ ,.� v 3 „moo, a v ..� .� m m 3 ..� y y c y m c E v ~ y c ¢ v v y m w e a�`� 3 v Q y l7 vti d 3 ° cti = -o ._ y O 'u d o vN m V. 2 uu'i S m v ti o ao ei O u - M M C ti ti ti ti ti ti ti ti ti ti ti ti ti V V V V V V V V V V V V V t V V V V V V V V V V V V V V m m O1 N V M ei M �D V O �D V1 V1 00 V1 i� W O1 V1 i� O W m m a a M N N M M M M M M M ei M N 2 N N M M M M M M M M O O O O O O O O O O O O O F O O O O O O O O O O V V V V V V V V V V V V V ¢ V V V V V V V V V V a a a a a a a a a a a a a a a a a a a a a a a 0 mw yj E E u° ° ° u° u u � � u � o _ _ E 0 0 :o Z Z Z N N N C 1 11 N Q ' N m N N N N N N pO N 14 O O O O N m COC ti V 1 11 N O Y a V N N V M O 111 W N i C N Vh rl 1!1 1!1 rl F Q @ p V pp pp pp pp Q 3 M ° ° R $ q � ti O m O M Q N N t'ON1 N O R i *' a w v o ho R N N N C N N e�•1 c s v p H H H H H M H H H H » 2 O O V y w Oq r C 2 v � c V V 2 3 m V 2 3 0 a c v � v o Oq u V � C O C 00 C y O L N_ � N C > > C —y 3 N O pOq m 0 O Nh a Y # C N Q O y � 0 XN N O u C �L C ' O C E x 0 u s v E l�'J w F w 0 m m v o as o cc 0 en co co m m m O Q O O O O as .N•iwmwo 2 N Q O cc cc V V V V V a a a a a OWNER CONTROLLED CONTINGENCY LEDGER FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOC) Initial Contingency Amount: $955,613.00 Total Debits Total Credits Total Adjustments to Date: ( 637,881..77) $483,683.65 ( 1,1.71k57x542) $ - Current Contingency Balance: $317,731.23 *EO designates PCA as an Error or Omission on Designer ur, s ut f Initial Budget 0.00 € 0.00% € $955,613.00 This is a cost change to the Project Contingency to add a GPR survey of the site prior to underground utilities installation beginning in order to locate potential unknown utilities that are not shown on the contract documents. Contract time is not impacted. 10/05/22 (I ,1rDCDG1) € -0.68% $949,113.00 This is a credit change to Contingency for all work related to RFI 121,dated 10/12/2022,to document the email correspondence with Cardno that the injection well casing is only required to be 60'deep, not 120'deep per C-008. The total depth drilled will remain 120' but the casing is only required for 60'.Also,the material of the casing is acceptable to change to Schedule 80 PVC in lieu of DIP (ductile iron pipe). 12/08/22 12,000.00 1.26% $961,113.00 This is a cost change to Contingency for RFI 113,dated' 09/21/2022,to add window shades at the exterior windows in room 235 and 262 that were not previously calling for shades. Reference sketch included in RFI response, 1111.00 12/08/22 (2,093,50) -0.22% $959,019.50 This is a credit change to Contingency for RFI 124,dated € 10/06/2022 to document the variance between ID-202 and A-131 on the mirror manufacturer and the decision to go with the Bobrick B-165 series mirrors due to the cost savings to the Owner over the Renwil,vered mirrors. Id 12/08/22 16,455.00 € 1.72% $975,474.50 This is a credit change to the Contingency per RFI 151, ated 12/08/2022,for the Owner request to change all countertops in Food Prep room 260 from Quartz to Stainless Steel. 12/16/22 5,330.00 0.56% $980,$04.50 This is a cost change to the Contingency to fund the FKEC fee worksheet for the electrical primary service. 01/10/23 (10,01432) -1.05% $970,790.18 This is a cost change to the Contingency to fund the City of Marathon Utilities Force Main worksheet fees.; 11,1414 01/10/23 (27,663 63) € -2.89%€ $943,126.55 OWNER CONTROLLED CONTINGENCY LEDGER This is a credit change to the Contingency for changes from submittal 084113-1,dated 12/01/2022,to change the 1203 window from an insulgard ballistic window to a standard YKK interior storefront window,and to change door 218 from a double door to a single door with a sidelite due to a conflict between the corridor width and the required width for an insulgard double door. 01/23/23 14,607.00 1 1.53% $957,733.55 WIN HI This is a cost change to the Contingency for ASI 01,dated 11/28/2022,for; -The changes to the primary electrical routing and equipment for the building's power per FKEC requirements,and -The addition of the quick-connect equipment to add the s ability to connect a portable load bank.' 02/14/23 (65,712,00) -6.88% $892,021.55 This is a cost change to the Contingency for RFI 154,dated 02/02/2023,to change doors 202&203 to Ambico ballistic hollow metal (HM)frames since the specified Insulgard HP500 ballistic door system required the doors to be outswing,which conflicted with the hallways. Ambico doors can accomodate an inswing to match the floor plan intent. 02/14/23 (870 00) -0.09%1 $891,151.55 This is a cost change to the Contingency for RFI 115,dated 12/05/22,to expand the chase in room219C and add chases in rooms 254& 251 for the vertical storm piping drops from the roof drains down to underneath the 1st floor slab. Nil MAN 02/14/23 (1,282,00) € -0.13% $889,869.55 This is a cost change to the Contingency for RFI 111,dated 10/03/22,for updates to A-132&A-133 clarifying quantity and locations of bathroom accessories. 02/14/23 (1,503,00) -0.16% $888,366.55Hill HIM This is a cost change to the Contingency for RFI 164,dated 02/14/2023,to increase the depth of the dumpster enclosure per revised sheets A-001 and'A-030 to meet the dumpster size and clearance requirements. Durnpster, enclosure CMU walls that have already been constructed will be removed,foundation will be extended to support the increased depth,and the CMU walls will be re- constructed. (10,495,00)CC( -1.10% $877,871.55 This is a credit change to the Contingency for RFI 173, dated 01/19/2023,to eliminate the Masterseal 581 waterproofing noted in the details for the dumpster enclosure.The dumpster enclosure walls will have a standard stucco finish. 02/14/23 1,581.00 € 0.17% $879,452.55 OWNER CONTROLLED OWNER CONTROLLED CONTINGENCY LEDGER This is a cost change to the Contingency for RFI 194 Stairwell doors hardware and fire rating changes to meet fire and FEMA 361,dated 03/20/2023,to change the door hardware specified for doors S102B and 5103 per manufacturer requirements in order for the doors to meet both a FEMA 361 rating and a 2hr fire rating. Separately,this RFI also updated all other stairwells doors from 1hr to 2hr and all glazing in these stairwell doors from 45min to 90min rating.There is no cost associated with these latter upgrades. 04/18/23 (5,875,00) -0.61% $819,533.55: This is a cost change to the Contingency related to Submittal 280537-1.2 to change the bi-directional antenna from a Yagi antenna(model#B©A-YDA763869-14-1)to a Westell panel antenna (model#CS03-777-999).This change was recommended by the BDA vendor,and reviewed and approved by Monroe County because the panel antenna is tested and rated for a lhigher wind MPH than the yagi antenna. 04/18/23 (1,582,00) 1 -0.17% $817,951.55 This is a cost change to the Contingency related to RFI 188, dated 03/06/2023,to demo part of the retaining wall just northwest of GL 9 to provide more turning radius availability for when trucks or equipment drive up the access ramp and need to turn left IPA 05/09/23 ( ,841.00) -0.40% $814,110.55 This is a cost change to the Contingency related to RFI'199, dated 05/09/2023,to extend multiple P1 and P9 walls to the underside of the roof deck(framing,iso,and drywall extended)that were originally called to terminate at the ceiling.This change enhances sound transfer reduction between corridors, building areas,and offices. 05/09/23 (80,114 CC( -8.38% $733,996.55 This is a cost change to the Contingency related to RFI 198, dated 04/11/2023,to add beacon lights on the top of the building per request from the Monroe County Building Department.This includes eight(8)FAA-approved beacon lights positioned at the building corners and along the roof perimeter. IPA 05/09/23 (18,634,00) -1.95% $715,362.55 OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED