Item N1 N1
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
April 17, 2024
Agenda Item Number: N1
2023-2379
BULK ITEM: Yes DEPARTMENT: Administration
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard
n/a
AGENDA ITEM WORDING: Acting County Administrators Report for April 2024.
ITEM BACKGROUND:
n/a
PREVIOUS RELEVANT BOCC ACTION:
n/a
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: n/a
DOCUMENTATION:
CAD 1 Monthly Report.pdf
FINANCIAL IMPACT:
n/a
3048
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Kevin Wilson
Acting County Administrator
DATE: April 2, 2024
SUBJECT: Monthly Activity Report for April 2024
MONTHLY ACTIVITY REPORT—April 2024
Number of services provided: 32 phone calls, 147 emails, 35 one on one consults, 12 office
visits/visits to clients, 31 learning events with 435 participants,9 media submissions, and 185
publications distributed. Total Budget for FY 23/24: $286,482; Year to Date Expenditures and
Encumbrances: $185,105; Remaining Balance: $101,377; Percentage of budget spent and/or
encumbered year-to-date: 64%
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• Alicia partnered with the City of Key West, Sustainability Department to hold a
Facebook live field trip for residents to see what is going on in the community. We
looked at the transportation initiatives, EV infrastructure, and local food sourcing with
S.O.S.
• Alicia presented a Community Voices, Informed Choices webinar for Extension agents to
learn how to evaluate community development programs.
• Alicia participated in the Southeast Climate Compact on the Climate Pollution Reduction
Planning Grant and developed a regional Priority Climate Action Plan. The plan includes
a regional greenhouse gas emissions inventory, projections, and reduction measures. The
plan also considers how priority actions affect Low-Income Disadvantaged Communities
(LIDAC) communities. You can check out the whole plan HERE or on the website
https://southeastfloridaclimatecompact.orb/
• Alicia participated in project selection and grant development with Climate Compact
partners to submit a Climate Pollution Reduction Implementation Grant which, if funded,
would allow the region to develop pollution reduction programs and help residents reduce
electric bills.
• Alicia spoke on the radio about strategies to pay down credit card debt. The average
American household owes $7,951 and at the end of 2023, Americans had over $1 trillion
in credit card balances, a record high.
3049
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Shelly was trained by the LAKEWATCH coordinator and taught a new group at Duck
Key how to collect total nitrogen, total phosphorus, and chlorophyll a.
• Shelly assisted Florida Sea Grant leadership interview candidates for the Dean John A.
Knauss Fellowship. This is a highly competitive Department of Commerce fellowship
that places graduate students in Washington DC for one year in federal offices and within
the legislature and frequently leads to employment in public service after completion.
Shelly was a Knauss Fellow at NOAA Fisheries in 2009.
• Shelly is co-author on an UF/IFAS Ask Edis document published on "The future of coral
reefs relies on microbes: An overview of the coral microbiome and coral health."
The Environmental Horticulture Extension Agent accomplished the following activities:
• Maria Quirico conducted diverse activities and initiatives to promote horticulture,
environmental education, and community engagement.
• Maria created a captivating PowerPoint presentation on butterflies and trees from the
Keys for a children's summer camp at the park and Beaches Community Center,
Plantation Key.
• Maria organized four plant clinics throughout the month, offering valuable knowledge on
horticulture and eco-friendly practices to attendees ranging from 4 to 15 individuals at
each location, including visits to Key Deer Refuge and the Key West Tropical Forest and
Botanical Garden.
• Maria participated in various events, such as conducting workshops on food
waste/compost presentations and seed sowing projects in collaboration with local entities
like Monroe County Extension and Monroe County Solid Waste Management, and
hosting extension booths at community gatherings like the Garden Fest at the Key West
Tropical Forest and Botanical Garden and the SOS Field Day at Bernstein Park at Stock.
• Maria also orchestrated educational talks, including a Zoom presentation by Dr. Thomas
Chouvenc on invasive termites, and continued the Master Gardener training class with a
consistent attendance of 14 students and four master gardener volunteers.
• Maria engaged in productive field visits, collaborating with stakeholders on projects such
as native plant labeling and garden improvements, and actively participated in meetings
such as the OF Compost Consortium 2024 and the organizing committee for Earth/Arbor
Day at the Botanical Garden, scheduled for April 27th.
2
3050
0
VETERANS AFFAIRS
CLIENT STATISTICAL DATA
Monthly Report
3/1-3/31/2024
CLIENTS ASSISTED
VA Phone Calls 452
Client Data 1,994
New Clients 101
Field Visits 3
Compensation and Pension Filings 89
Flag Presentation 3
Homeless Veterans Assisted 0
Community Involvement 273
Board of Veterans Appeals Hearings 2
Marathon Mobile Office 5
Major Community Event Bergman and Moore Comprehensive VSO Training and Testing
VETERANS TRANSPORTATION PROGRAM
Transportation Calls 155
Veterans Transported 41
FINANCIAL AWARD DATA
Retroactive Payments $ 304,936.53
Reoccuring Annual Payments $ 635,068.44
The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards.
For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156
3051
County of Monroe � Monroe County Fire Rescue
The Florida Keys 490 63r1 Street Ocean
Marathon, FL 33050
� . Phone (305) 289-6005
�u
Monthly
Activity t -
Fire Rescue
■ Crew members from Station 8 attended the "SOS Foundation Field Day" at Bernstein Park,
Stock Island providing fire prevention materials to those promoting physical activity and
wellbeing for children.
■ Fire Station 9 on Big Coppitt Key hosted the Monroe County Fire Rescue Annual Easter Egg
Hunt for the Big Coppitt community.
■ Fire Station 10 on Sugarloaf Key hosted the Sugarloaf Shores Property Owner's
Association meeting.
■ Crew members from Station 10 attended the Sugarloaf School Safety Day event, Sugarloaf
Key.
■ Crew members from Station 11 participated in the Keys to Be the Change Reading
Program at the Sugarloaf Elementary School, on Sugarloaf Key.
■ Crew members from Station 13 attended the Reading event at the Big Pine Library.
■ Fire Station 22 in Tavernier hosted the Harbor 92 Condominium Association meeting.
Trauma Star/ EMS
■ Presented Phoenix awards to eight (8) personnel from the Boy Scouts of America club on
Cudjoe Key for saving someone who experienced sudden cardiac arrest.
■ Received grant funding from CommHIT Rural Public Health Workforce Training Network for
$12,800 to cover the tuition for eight (8) flight medics to attend a (3) month Critical Care
Transport Course at the University of Florida in August 2024.
■ Conducted Quality Assurance meetings with Lower Keys Medical Center and Baptist Health
(Fisherman's/Mariners) hospitals.
■ Completed an American Red Cross instructor bridging program for Advanced Cardiac Life
Support, Basic Life Support CPR, and First Aid/CPR/AED courses to complete recertifications
for MCFR personnel.
■ Three (3) QA team personnel completed a Certified Ambulance Documentation Specialist
Course by the National Academy of Ambulance Compliance.
■ Revised/updated MCFR Controlled Substance Policy.
■ Two (2) personnel completed paramedic training and received a Florida Paramedic license,
both have begun MCFR's comprehensive provisional paramedic program.
■ Attended planning meetings for Trauma Star legal name change and billing changes for new
aircraft.
■ Eight (8) personnel completed a recertification course for Basic Life Support CPR.
3052
Monthly Activity Report March 2024
Page 2 of 3
■ Completed and submitted the Medicare Ground CMS Data Collection requirement project.
MCFR was required to gather our ground ambulance comprehensive data and report it to
Medicare. Our data collection period was from October 01, 2022,through September 30,
2023.
■ Quality Assurance (QA) / Quality Management (QM) team reviewed 100% of patient care
reports to improve our patient care delivery and documentation.
■ Conducted Flight team monthly meeting which included Quality Assurance and
documentation guidelines/feedback, upcoming trainings, communications.
■ Attended Keys Health Ready Coalition meeting, KHRC serves as a multi-agency coordination
group that focuses on health-related emergency preparedness that strengthens the health
system's ability to respond to emergencies and disasters.
■ Attended Coordinated Opioid Recovery (CORE) network meeting to develop a response and
treatment plan to bridge the gap of services to manage opioid crisis in Monroe County
utilizing grant funding options.
Key West International Airport/ Fire Station 7
■ Attended each of the EYW Operations Meetings, Construction Meetings,Airlines Meeting and
Airport Tenant Meeting.
■ Completed budget meetings for upcoming fiscal year.
■ Attended Signature FBO Terminal Grand Opening at the Key West International Airport.
■ Three (3) ARFF firefighters traveled to College Station, Texas and attended a three-day
training class and live fire scenarios for familiarity and use of Fluorine Free Foam (F3).
Fire/EMS Training
■ Conducted facility and live fire training for forty-five (45) firefighters from Stations 22, 18,
17, 13, 11, 10, 9, 8 and 7. This is an ISO requirement for firefighters and the training provided
maintains the state fire certifications for personnel.
■ Provided new hire training for two (2) firefighters, consisting of 260 hours of hands-on fire
skills and activities required by ISO.
■ Facilitated Islamorada Fire Rescue with the use of our training facility for their five (5) new
hire training and assisted their members with live burns.
■ Facilitated Key Largo Fire Department for 3 days of live fire training for twenty-five (25)
firefighters and their officers.
■ Delivered a "Company Officer" course for six (6) firefighters. This course provides 45-hours
of training that is designed to assist aspiring fire officers in solving and managing various
problems and situations they will encounter in today's ever-changing fire service. This course
is part of the Fire Officer 1 series.
■ Delivered an "Apparatus Operations" class for twenty (20) firefighters. This is a 45-hour class
that covers the laws, rules, and driving techniques for Emergency vehicles,with 2 days of
hands-on training including hydraulics, pump operations, master streams, and water
supplies.
3053
Monthly Activity Report March 2024
Page 3 of 3
■ Delivered a "Live Fire Training Instructor's (LFTI)" course taught by two (2) MCFR
Instructors and one (1) Instructor from the City of Naples. Ten (10) students from MCFR and
neighboring departments completed the program. LFTI is a 40-hour course that delivers
comprehensive live fire training within a safe and controlled environment in accordance with
NFPA.
■ Successfully conducted seven (7) probationary firefighters' 9-month evaluations. The 9-
month evaluation consists of a written SOP test and comprehensive hands-on fire ground
skills.
Fire Marshal's Office
■ Attended 3 community events and provided fire prevention outreach information,
including the Easter Egg Hunt on Big Coppitt Key,which was well attended.
■ Fulfilled 7 public records requests for fire and incident reports.
■ Conducted Plans Reviews and Inspections for New Construction and Renovation
Permits for the building departments in Ocean Reef,the Upper Keys, Middle Keys,
and the Lower Keys.
■ Provided annual Fire and Life Safety inspections to commercial properties.
■ Conducted Vacation Rental Fire and Life Safety inspections for residential
properties.
■ Attended the monthly Development Review Committee meeting held by the
Planning Department and provided four letters of coordination for new projects.
3054
Employee Services- March, 2024
Employee Benefits
1. Distribution of Weekly Benefits Eblasts (3): This Week Lunch&Learn (03/04),
You're invited: Oral Health&Wellness Education from Delta Dental(03/21),
Nationwide April Webinar Series (03/22)
2. Biweekly conference call with benefits consulting team
3. Monthly conference call with Clear Track HR
4. Weekly employee benefits meetings
5. Employee services monthly meeting
6. Extensive phone/email/in-person support to general benefit questions
7. Phone/in-person support to "near retirement"employees (3)
8. Support for turning 65 members (2)
9. Rx support
10. Domestic partnerships (fib)
11. Processing of MN life claims (3)
12. Monthly invoices prep &payments
13. Case management review and support
14. Weekly deposits
15. Lunch& Learn in Key Largo 03/05
16. Lunch& Learn in Marathon 03/06
17. Lunch& Learn in Key West 03/07
18. Annual review meeting with Florida Blue & Capitol Rx
19. Annual review meeting with Delta dental
20. Retiree group life &BDF audit
21. Laserfiche training and onboarding
22. Review contracts for health fair accommodations
3055
Employee Benefits Department
APR MAY JUN JUL AUG SEP
NEW HIRES 17 11 24 7 22 15
TERMINATIONS 7 10 18 19 15 16
NEW RETIREES MEDICAL 4 2 0 1 0 0
NEW RETIREES LIFE ONLY 2 0 0 2 0 0
DECEASED #LIFE CLAIMS 3 0 4 1 1 2
OTHER COVERAGE CHANGES 10 10 9 9 7 5
ACCOUNT CHANGES 7 8 14 21 8 5
ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1196
ACTIVE NONMEDICAL 120 120 120 120 120 122
RETIREES WITH MEDICAL 278 278 278 278 278 374
RETIREES DVLS ONLY 96 96 96 96 96 210
RETIREES WITH LIFE ONLY 12 12 12 12 12 32
SURVIVING SPOUSE 12 12 13 13 13 14
COBRA 4 5 5 4 4 4
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
OCT NOV DEC JAN FEB MAR
NEW HIRES 13 14 11 12 7 14
TERMINATIONS 14 11 6 9 10 15
NEW RETIREES MEDICAL 1 0 0 1 0 3
NEW RETIREES LIFE ONLY 0 0 0 1 0 1
DECEASED #LIFE CLAIMS 1 5 1 0 3 2
OTHER COVERAGE CHANGES 10 6 6 8 11 9
ACCOUNT/TITLE/NAME 21
CHANGES 3 17 20 14 19
ACTIVE WITH MEDICAL 1642 1177 1186 1187 1183 1182
ACTIVE NONMEDICAL 120 114 116 118 119 119
RETIREES WITH MEDICAL 278 177 177 178 178 181
RETIREES DVLS ONLY 96 176 175 176 176 176
RETIREES WITH SUB/LIFE
ONLY 12 104 104 104 105
104
SURVIVING SPOUSE 15 14 15 15 15 15
COBRA 10 5 3 2 6 3
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
3056
Human Resources
Monthly Report for March, 2024
Sr.HR Administrator Monthly Report for March 2024
• Reviewed salary analysis forms for all departments with above entry new hires
• Processed and assisted employees with FMLA 1 employee processed
• Assisted with internal investigation for one department
• Drafted employee residential lease for May BOCC meeting
• Reviewed FY25 Budget and Department Goals
• Attended Society of Human Resources Management Local Chapter Meeting
• Finalized Administrative Instruction 4003
• Scheduled first session for IAFF Union Bargaining
• Processed performance evaluations
• Processed Workday transactions for employees
• Provided Salary Increase report
• Provided various records requests
• Preparation for Sick Leave Pool enrollment
Recruiting Stats for March 2024 (through 3/26(aD 11:30am):
• For March 2024, the County had 45 open positions for which we received: 114 total applications: 8 internal
and 106 external. Of the total applications, 101 were deemed to have met the minimum requirements for the
positions to which they applied, 12 did not qualify, and 1 withdrew their application. Of our total applications, 37
are reapplying and 69 are new applicants.
• Of our 45 openings: 18 were closed/filled, 7 positions were re-posted from a previous posting, 11 were new
postings, and 18 remained posted.
Turnovers:
We had 9 new hires, 1 temporary hires, and 4 promotions.
• ***We had a total of 2 resignations/retirements/terminations and 0 Deceased for the month of March 2024:
Resignations average year to date 1.75 %
Retirements average year to date 0.48 %
3057
Countywide Turnover by Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78
525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73
533 2017 10 8 10 3 9 4 7 11 7 4 10 3 86
538 2018 101 6 41 6 ill 6 61 5 41 7 71 1 73
5261 2019 7 5 11 1 4 4 3 12 6 3 5 5 66
551 2020 6 7 6 2 3 8 2 8 12 8 5 2 69
597 2021 4 3 5 4 6 6 5 7 6 10 3 3 62
603 2022 4 5 5 7 4 6 13 4 2 2 6 6 64
615 2023 6 4 5 5 8 12 8 8 8 3 0 4 71
627 2024 4 8 2 0 0 0 0 0 0 0 0 0 14
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20%
2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90%
2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14%
2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57%
2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55%
2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52%
2021 0.67% 0.50% 0.84% 0.67% 1.01% 1.01% 0.84% 1.17% 1.01% 1.68% 0.50% 0.50% 10.39%
2022 0.66% 0.83% 0.839/6 1.16% 0.66% 1.00% 2.16% 0.66% 0.33% 0.33% 1.00% 1.00% 10.61%
2023 0.98% 0.65% 0.81% 0.81% 1.30% 1.95% 1.30% 1.30% 1.30% 0.49% 0.00% 0.65% 11.54%
2024 0.64% 1.28% 0.32% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 2.23%
Resignations and Terminations by Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 4 5 9 4 8 5 2 8 4 6 2 4 61
525 2016 4 3 2 5 6 5 3 3 6 7 7 2 53
533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63
538 2018 9 3 3 4 9 8 6 4 3 4 5 1 59
5261 2019 61 3 8 1 4 3 3 11 4 2 5 4 54
551 2020 4 6 4 1 2 8 1 6 10 5 3 2 52
597 2021 2 2 3 3 3 5 5 6 5 7 2 2 45
603 2022 3 3 4 7 2 5 9 4 2 1 5 3 48
615 2023 3 3 2 5 8 8 6 8 6 3 0 4 56
627 2024 3 6 2 0 0 0 0 0 0 0 0 0 11
Jan Feb Mar Apr May_ June July Aug Sept Oct Nov Dec Annual
2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89%
2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10%
2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82%
2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97%
2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27%
2020 0.73% 1.09% 0.73% 0.18% 0.36% 1.45% 0.18% 1.09% 1.81% 0.91% 0.91% 0.36% 9.44%
2021 0.34% 0.34% 0.50% 0.50% 0.50% 0.84% 0.84% 1.01% 0.84% 1.17% 0.34% 0.34% 7.54%
2022 0.50% 0.50% 0.66% 1.16% 0.33% 0.83% 1.49% 0.66% 0.33% 0.17% 0.83% 0.50% 7.96%
2023 0.49% 0.49% 0.33% 0.81% 1.30% 1.30% 0.98% 1.30% 0.98% 0.49% 0.00% 0.65% 9.11%
2024 0.48% 0.96% 0.32% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 1.75%
Retirements(and Deaths)By Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16
525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20
533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23
538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18
5261 2019 11 2 3 0 0 1 0 1 2 1 0 1 12
551 2020 2 1 4 1 1 0 1 2 2 3 2 0 19
597 2021 2 1 2 1 3 1 0 1 1 3 1 1 17
603 2022 1 2 1 0 2 1 4 0 2 1 1 3 18
615 2023 1 1 3 0 0 4 2 0 2 0 0 0 13
627 2024 1 2 0 0 0 0 0 0 0 0 0 0 3
Jan IFeb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12%
2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81%
2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32%
2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35%
2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.19% 2.28%
2020 0.36% 0.18% 0.73% 0.18% 0.18% 0.00% 0.18% 0.36% 0.36% 0.54% 0.36% 0.00% 3.45%
2021 0.34% 0.17% 0.34% 0.17% 0.50% 0.17% 0.00% 0.17% 0.17% 0.50% 0.17% 0.17% 2.85%
2022 Q 17% 0.33% 0.17% 0.00% 0.33% 0.17% 0.66% 0.00% 0.33% 0.17% 0.17% 0.50% 2.99%
2023 Q 16% Q 16% 0.49% 0.00% 0.00% 0.65% 0.33% 0.00% 0.33% 0.00% 0.00% 0.00% 2.11%
2024 0.16% 0.32% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.48%
3058
Human Resources — Turnover Report
Countywide Turnover
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3059
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Safety and Security Office
The Safety and Security Office continues with multiple prQIects of Access Control and Video Surveillance
installations throughout the County as well as beginning the process of integrating the new Emergency Operations
Center into our Access Control system.
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