2nd Change Order 04/15/2024 a�,��,�r BOARD OF COUNTY COMMISSIONERS
County of MonroeMayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tem James K.Scholl,District 3
Craig Cates,District 1
�. Michelle Lincoln,District 2
David Rice,District 4
Memorandum
DATE: 04/11/2024
TO: BOCC
Digitally signed by Kevin
G.Wilson,P.E.
FROM: Kevin G. Wilson, P.E. � � �s:tf." �- Date:2024.04.11
08:24:21-04'00'
SUBJECT: Proposed Change Order to be Approved
Attached is proposed Change Order Memo #2 for the Higgs Beach Pickleball and Tennis Court Repairs
project. This change order increases the final contract sum by$6,600.00. The substantial completion
date is unchanged.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they
may have.
It is the Administrator's intent to approve the attached change order under that authority after the 24-
hour BOCC notification time.
MONROE COUNTY FACILITIES MAINTENANCE
CONTRACT CHANGE ORDER
PROJECT TITLE: INITIATION DATE: April 3, 2024
Higgs Beach Pickleball and Tennis Court Repairs CHANGE ORDER NO: 2
CONTRACT DATE: December 20, 2023
TO CONTRACTOR:
Sport Surfaces
Ms. Maria Terentiev, Project Manager
7011 Wilson Rd
West Palm Beach, FL 33413
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)............................................$60,000.00
Net change by previously authorized Change Orders...................................................$6,600.00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was.............$66,600.00
The (Contract Sum) (Guaranteed Maximum Price)will be increased by this Change Order..$4,875.00
The new (Contract Sum)_(Guaranteed Maximum Price) including this Change Order is.......$71,475.00
The Contract Time will be (Unchanged) by..................................................................... 0 Days
The date of Substantial Completion as of the date of this Change Order is.......................N/A
Detailed description of change order and justification:
The perimeter fence that was recently replaced damaged the court as posts were removed. This
damage was repaired by the fence contractor, but the newly filled asphalt has significant cracks that
must be filled. This requires an additional 25 gallons of patch binder and 850' of fiberglass to ensure
that the new asphalt will be strong enough without premature cracking for tennis and pickleball.
Not valid until signed by Owner,Architect(if applicable), and Contractor
ENGINEER: N/A
Date
CONTRACTOR:
Sport Surfaces LLC Paul Gold
Y1 Allen
Y1
Digitally signed by John Date
John Allen Dlate:2024.04.10
DIRECTOR PARKS AND BEACHES 16:03:03-04'00'
_ Digitally signed by Kevin G. Date
w, Wilson,P.E.
° Date:2024.04.1514:26:00
ACTING COUNTY ADMINISTRATOR: -04'00'
Kevin Wilson Date
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yesknj No ❑
If Yes, explanation:
Original contract did not anticipate additional damage to the court during the replacement of the
perimeter fence.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No�
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No,&
If no, explanation of why: Architect was not required for this project.
• Change Order is correcting an error or omission in design document. Yes ❑No�
Should a claim under the applicable professional liability policy be made? Yes ❑ No ky
Explain:
3/26/24,6:37 PM Change Order Print
Printed: Mar 26,2024
13RT7011 Wilson Rd,West Palm Beach, FL 33413-2234
Phone: 561-634-0664
000PSIURFACES
Change Order
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Owner Info Job Info
Change Order ID
John Allen 100 Atlantic Blvd
Cell: +17868473358 Key West, FL 33040 0004
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Monroe County - Higgs Beach Park
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CO ID Created/Approved Date Price
..........
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
0004 Created: Mar 26,2024 $4,875.00
Pending...
............. ............. ............. ............. ............. ............. ............. ............. ............. ............. ............. ............. ............. ............. ............. ........................
Description
.................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Perimeter court repair
SCOPE OF WORK:
The Contractor will supply and install an additional 25 gallons of patch binder and 850'ft of fiberglass to patch the edges of
the perimeter court after fence footers repair work completed.
The Contractor will grind the asphalt and patch the seams,followed by fiberglass installation to minimize the appearance of
premature cracks.
FEE
The Contractor agrees to provide tools, materials, labor,supervision and insurance to complete the above work for a sum
of
****FOUR THOUSAND EIGHT HUNDRED SEVENTY FIVE US DOLLARS ($4,875)****
PROVISIONS
The Customer agrees to pay a 100%due upon acceptance of proposal
The Customer agrees to a pay balance upon completion of the above-proposed work.
GUARANTEE
The Contractor guarantees all work against defects in workmanship or materials for a period of(1)_years from date of
completion.This guarantee excludes Normal wear and tear, physical abuse or neglect and any other conditions beyond the
contractor's control,such as sub-base settling,structural cracks, asphalt shrinkage cracks, hydrostatic pressure or water
vapor pressure bubbles, intrusion of weeds or grass, etc. Existing cracks may reappear at any time. Proper tennis shoes
must be worn on court. Some sneakers,street shoes,dark soled shoes, skateboards, roller blades, etc.will scuff and
damage surface. Guarantee shall become void upon owner's failure to adhere and comply with the payment schedule.
TERMS&CONDITIONS
CUSTOMER AGREES THAT BY SIGNING THE BELOW CONTRACT THEY AGREE TO ABIDE BY OUR TERMS AND
https://buildertrend.net/app/ChangeOrder/Print?ids=6944048 1/2
3/26/24,6:37Pm Change Order Print
CONDITIONS WHICH CAN BE FOUND BY CLICKING THIS LINK OR CUTTING AND PASTING THIS LINK ONTO
THEIR BROWSER: h r a-
Items Cost Types Description Qty/Unit Unit Price Price
Change Order cost Labor 1 $4,87S.00 $4,87S.00
Asphalt Repair Material
Status Signature Date
Approved by:
Approval Comments
| confirm that my action here represents my electronic signature and isbinding.
TOTAL AMOUNT OF CHANGE ORDER: $4,875.00
hupe:xuunuemenuoeuapp/ohangeorder/Pnnmue=6e44048 uo