06/01/2024 to 05/31/2025 GVS COURTq°
o: A Kevin Madok, CPA
-
�o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida
�z cooN
DATE: April 19, 2024
TO: Brian Bradley,
Risk Management
FROM: Liz Yongue, Deputy Clerk
SUBJECT: April 17, 2024 BOCC Meeting
The following item has been executed and added to the record:
05 1-year Agreement and addendum with NextRequest, a public record request
tracking software solution for a cost of$17,000.00.
Should you have any questions, please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
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CII IICIPIIUS Statement of Work
302 South 4th St.Suite 500 Quote #: Q-64840-1
Manhattan, KS66502 Date: 2/21/2024 9:54 PM
us Expires On: 4/21/2024
Client: Bill To:
MONROE COUNTY, FLORIDA
SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD
Angelique Mansell (785) angelique.manselI@civicplus.com Net 30
370-7810
Recurring Service(s)
QTY PRODUCT NAME DESCRIPTION TOTAL
1.00 NextRequest Custom NextRequest Standard with up to 10 Admin-Publisher USD 17,000.00
Users and 2TB of Storage
Total Investment- Prorated Year 1 USD 17,000.00
Annual Recurring Services (Subject to Uplift) USD 17,000.00
Total Days of Quote:365
Initial Term 6/1/2024 -5/31/2025, Renewal Term 6/1 each calendar year
Initial Term Invoice Schedule 1 100% Invoiced upon Signature Date
The Annual Recurring Services subscription fee for the Products (as described above) included in this SOW are prorated
and co-termed to align with the Client's current NextRequest billing schedule and the Annual Recurring Services amount
will subsequently be added to Client's Term and regularly scheduled annual invoices under the terms of the Agreement.
This Statement of Work ("SOW")shall be subject to the terms and conditions of Master Services Agreement signed
by and between the Parties and the applicable Solutions and Services Terms and Conditions located at: https://
www.civicplus.help/hc/en-us/sections/11726451593367-Solutions-and-Services-Terms-and-Conditions (collective, the
"Agreement"). By signing this SOW, Client expressly agrees to the terms and conditions of the Agreement, as though set
forth herein.
V. PD 06.01.2015-0048
Page 1 of 2
Acceptance
The undersigned has read and agrees to the following Binding Terms, which are incorporated into this SOW, and have
caused this SOW to be executed as of the date signed by the Customer which will be the Effective Date:
For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/
Authorized Client Signature CivicPlus
By: BOARD OF COUNTY COMMISSIONERS B
•F MONRO Cs UNTY, FLORIDA y
Name: Name:
Holly Merrill Raschein Bob Sydnor
Title: '` rt "' Title:
ay � ..��,,F.n .
M or ;�.r .W._.�_._^� sl CTrO
Date: "�,$°F, �r��; a ,.__.- Attte‘Of, Kevin Madok, Clerk Date:
w; , �a , f � 1 3/14/2024
4/17124 �� 0000
�'� ��l'.`_`wi✓r^��L.Y.y t.a # �
As eputy Clerk
Organization\;Legal prate-
Monroe +.p"�'`�`3.tIJ1t✓36.�i:vi5'YYY,�r°.;
Monroe County Attorney's Office
Billing Contact:
Jaclyn Flatt
Title:
Asst. Risk Manager
Billing Phone Number:
(305)292-3470
Billing Email:
flatt-jaclyn@monroecounty-fl.gov .pR
Billing Address:
1111 12th Street, Suite 408
rn
Key West, FL 33040 Cri
Mailing Address: (If different from above) MONROE COUNTY ATTORNEY r:--
NAticolt A5 TO F0 4: f
CHRISTINE LIMBERT-BARROWS
ASSISTANT COUNTY ATTORNEY
DATE: 4/19/24
PO Number: (Info needed on Invoice (PO or Job#)if required)
V.PD 06.01.2015-0048
Page 2 of 2
Addendum
Monroe County
Terms and Conditions
The Monroe County Board of County Commissioners (herein after"County") and Next Request,
LLC, a foreign limited liability company (herein after "NextRequest") agree as set forth below.
The County and NEXTREQUEST hereby enter into this Addendum to NEXTREQUEST's Master
Service Agreement as a separate agreement ("Addendum" or "Agreement") which will govern all
Order Forms. If there is any conflict between this Addendum or the NEXTREQUEST's Mater
Service Agreement or Order Form(s), this Addendum will control and govern.
The County and NEXTREQUEST agree to following:
Payment will be made in accordance with the Local Government Prompt Payment Act, 218.70,
Florida Statutes. Payments due and unpaid under the Contract shall bear interest pursuant to the Local
Government Prompt Payment Act. NEXTREQUEST shall submit to the County invoices with
supporting documentation that are acceptable to the Monroe County Clerk of Court and Comptroller
(Clerk). Acceptability to the Clerk is based on generally accepted accounting principles and such
laws, rules, and regulations as may govern the Clerk's disbursal of funds. Payment will be made by
check, unless otherwise agreed to the Clerk.
The County is a political subdivision of the State of Florida and is exempt from taxation. The County
can provide its Certification of Exemption upon request.
The County's performance and obligation to pay under any multi-year invoice or quote is contingent
upon an annual appropriation by the Monroe County Board of County Commissioners.
County's indemnification is limited and subject to the sovereign immunity provisions of Sec. 768.28,
Florida Statutes. Nothing contained in any agreement, quote or invoice shall be deemed a waiver of
immunity, nor shall any agreement entered into by the County be required to contain any provision
for waiver.
Maintenance of Records: NEXTREQUEST shall maintain all books, records, and documents
directly pertinent to performance under this Agreement in accordance with generally accepted
accounting principles consistently applied. Each parry to this Agreement or their authorized
representatives, shall have reasonable and timely access to such records of each other parry to this
Agreement for public records purposes during the term of the Agreement and for five years following
the termination of this Agreement. If an auditor employed by the County or the determines that
monies paid to NEXTREQUEST pursuant to this Agreement were spent for purposes not authorized
by this Agreement, NEXTREQUEST shall repay the monies together with interest calculated
pursuant to Sec. 55.03; FS, running from the date the monies were paid to Contractor.
Governing Law, Venue, Interpretation, Costs, and Fees: This Agreement shall be governed by
and construed in accordance with the laws of the State of Florida applicable to contracts made and to
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be performed entirely in the State. In the event that any cause of action or administrative proceeding
is instituted for the enforcement or interpretation of this Agreement, the County and Contractor agree
that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe
County, Florida. This Agreement shall not be subject to arbitration.
Attorney's Fees and Costs: The Parties agree that in the event any cause of action or administrative
proceeding is initiated or defended by any parry relative to the enforcement or interpretation of this
Agreement, the prevailing parry shall be entitled to reasonable attorney's fees and court costs, as an
award against the non-prevailing parry, and shall include attorney's fees and courts costs in appellate
proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in
accordance with the Florida Rules of Civil Procedure and usual and customary procedures required
by the circuit court of Monroe County.
Nondiscrimination: The Parties agree that there will be no discrimination against any person, and it
is expressly understood that upon a determination by a court of competent jurisdiction that
discrimination has occurred, this Agreement automatically terminates without any further action on
the part of any parry, effective the date of the court order. The Parties agree to comply with all
Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination.
These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352) which
prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education
Amendment of 1972, as amended (20 USC ss.1681-1683, and 1685-1686), which prohibits
discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20
USC s. 794), which prohibits discrimination on the basis of disabilities; 4) The Age Discrimination
Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age;
5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of
1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of
alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. 3601
et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The
Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as maybe amended from time to
time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14,
Article II, which prohibits discrimination on the basis of race, color, sex, religion, national origin,
ancestry, sexual orientation, gender identity or expression, familial status or age; 11) Any other
nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the
subject matter of, this Agreement.
Public Records Compliance. NEXTREQUEST must comply with Florida public records laws,
including but not limited to Chapter 119, Florida Statutes and Section 24 of article I of the
Constitution of Florida. The County and Contractor shall allow and permit reasonable access to, and
inspection of, all documents, records, papers, letters or other "public record" materials in its
possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or
received by the County and Contractor in conjunction with this contract and related to contract
performance. The County shall have the right to unilaterally cancel this contract upon violation of
this provision by NEXTREQUEST. Failure of NEXTREQUEST to abide by the terms of this
provision shall be deemed a material breach of this contract and the County may enforce the terms of
this provision in the form of a court proceeding and shall, as a prevailing parry, be entitled to
reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall
2
survive any termination or expiration of the contract. NEXTREQUEST is encouraged to consult with
its advisors about Florida Public Records Law in order to comply with this provision.
Non-Waiver of Immunity: Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the
participation of the County and the NEXTREQUEST in this Addendum or any agreement and the
acquisition of any commercial liability insurance coverage, self-insurance coverage, or local
government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent
of liability coverage, nor shall any contract entered into by the County be required to contain any
provision for waiver.
Non-Reliance by Non-Parties: No person or entity shall be entitled to rely upon the terms, or any of
them, of this Addendum/Agreement to enforce or attempt to enforce any third-parry claim or
entitlement to or benefit of any service or program contemplated hereunder, and the County and the
NEXTREQUEST agree that neither the County nor NEXTREQUEST or any agent, officer, or
employee of either shall have the authority to inform, counsel, or otherwise indicate that any
particular individual or group of individuals, entity or entities, have entitlements or benefits under
this Agreement separate and apart, inferior to, or superior to the community in general or for the
purposes contemplated in this Addendum/Agreement.
No Personal Liability: No covenant or agreement contained herein shall be deemed to be a
covenant or agreement of any member, officer, agent or employee of Monroe County in his or her
individual capacity, and no member, officer, agent or employee of Monroe County shall be liable
personally on this Agreement or be subject to any personal liability or accountability by reason of the
execution of this Agreement.
E-Verify System - In accordance with F.S. 448.095, Any Contractor and any subcontractor shall
register with and shall utilize the U.S. Department of Homeland Security's E-Verify system to verify
the work authorization status of all new employees hired by the Contractor during the term of the
Contract and shall expressly require any subcontractors performing work or providing services
pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify
system to verify the work authorization status of all new employees hired by the subcontractor during
the Contract term. Any subcontractor shall provide an affidavit stating that the subcontractor does not
employ, contract with, or subconstruct with an unauthorized alien. NEXTREQUEST shall comply
with and be subject to the provisions of F.S. 448.095
COUNTY FORMS. By signing this Agreement, NEXTREQUEST has sworn or affirmed to the
following requirements as set forth in the Public Entity Crime Statement, Ethics Statement, Drug-
Free Workplace Statement and Vendor Certification Regarding Scrutinized Companies List as set
forth in more detail in this Agreement.
Public Entity Crime Statement
The NEXTREQUEST certifies and agrees that NEXTREQUEST nor any Affiliate has been placed
on the convicted vendor list within the last 36 months.
3
In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on
the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not
submit a bid,proposal or reply on a contract to provide goods or services to a public entity; may not
submit a bid,proposal or reply on a contract with a public entity for the construction or repair of a
public building or public work; may not submit bids,proposal, or replies on leases of real property to
a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or
consultant under a contract with any public entity; and may not transact business with any public
entity.
A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid, proposal, or reply on contracts to provide any goods or
services to a public entity, may not submit a bid, proposal, or reply on a contract with a public entity
for the construction or repair of a public building or public work, may not submit bids, proposals, or
replies on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, NEXTREQUEST or subcontractor under a contract with any
public entity, and may not transact business with any public entity in excess of the threshold amount
provided in Section 287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list.
By signing this Agreement, NEXTREQUEST represents that the execution of this Agreement will
not violate the Public Entity Crimes Act(Section 287.133, Florida Statutes). Violation of this section
shall result in termination of this Agreement and recovery of all monies paid hereto, and may result in
debarment from COUNTY's competitive procurement activities.
In addition to the foregoing, NEXTREQUEST further represents that there has been no
determination, based on an audit, that it or any subcontractor has committed an act defined by Section
287.133, Florida Statutes, as a "public entity crime" and that it has not been formally charged with
committing an act defined as a "public entity crime" regardless of the amount of money involved or
whether NEXTREQUEST has been placed on the convicted vendor list.
NEXTREQUEST will promptly notify the COUNTY if it or any subcontractor is formally
charged with an act defined as a "public entity crime" or has been placed on the convicted
vendor list.
Ethics Clause
By signing this Agreement, NEXTREQUEST warrants that he/it has not employed, retained or
otherwise had act on his/her behalf any former County officer or employee in violation of Section 2
of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance
No. 010-1990. For breach or violation of this provision the County may, in its discretion, terminate
this Agreement without liability and may also, in its discretion, deduct from the Agreement or
purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or
consideration paid to the former County officer or employee.
VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS
NEXTREQUEST agrees and certifies compliance with the following:
Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or
entering into or renewing a contract for goods or services of any amount if, at the time of contracting
or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to
Section 215.4725, Florida Statutes, or is engaged in a Boycott of Israel. Section 287.135, Florida
Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or
renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized
4
Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran
Terrorism Sectors Lists which were created pursuant to s. 215.473, Florida Statutes, or is engaged in
business operations in Cuba or Syria.
As the person authorized to sign on behalf of NEXTREQUEST, I hereby certify that the company
identified above as "NEXTREQUEST" is not listed on the Scrutinized Companies that Boycott Israel
List or engaged in a boycott of Israel and for Projects of$1,000,000 or more is not listed on either the
Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in
the Iran Terrorism List, or engaged in business operations in Cuba or Syria.
I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification
may subject company to civil penalties, attorney's fees, and/or costs. I further understand that any
contract with the County may be terminated, at the option of the County, if the company is found to
have submitted a false certification or has been placed on the Scrutinized Companies that Boycott
Israel List or engaged in a boycott of Israel or placed on the Scrutinized Companies with Activities in
Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List or been
engaged in business operations in Cuba or Syria.
Note: The List are available at the following Department of Management Services Site:
1111:p://NvNvNv.dnrs.irryflor:ida.coi-yi/i)risiiiess p z it /vetid �r: itiforrnatioti/convict:
t�s dc�......�iscri�rri���tc�rYcc����Raitits........�c���c�r ..iist:s
Non-Collusion Affidavit
NEXTREQUEST by signing this Agreement, according to law on my oath, and under penalty of
perjury, depose and say that the person signing on behalf of the firm of NEXTREQUEST, the
bidder/proposer making the Proposal/quote for the project or goods described in the Scope of
Work/Invoice/Quote and that I executed the said proposal/quote with full authority to do so; the
prices in this bid/proposal/quote have been arrived at independently without collusion, consultation,
communication or agreement for the purpose of restricting competition, as to any matter relating to
such prices with any other bidder or with any competitor; unless otherwise required by law, the prices
which have been quoted in this bid/proposal/quote have not been knowingly disclosed by the
bidder/proposer and will not knowingly be disclosed by the bidder/proposer prior to bid opening (if a
bid opening is being held for the procurement of this project, goods or services), directly or
indirectly, to any other bidder/proposer or to any competitor; and no attempt has been made or will be
made by the bidder/proposer to induce any other person, partnership or corporation to submit, or not
to submit, a bid/proposal/quote for the purpose of restricting competition; the statements contained in
this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the
truth of the statements contained in this affidavit in awarding contracts for said project.
NEXTREQUEST
Signature
Bob Sydnor
Name (printed)
CTrO 3/14/2024
Title Date
5