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02. 08/20/2024 Agreement Monroe County Purchasingicy and Procedures COUNTY ADMINISTRATOR CONTRACT SUMMARY FORM„ FOR CONT CTS $100,000 00 and Under Doublets" GrtlKe`' Key West-S-002083 Effective Date OS%20/2024 „„ u Expiration Date oer2ol2o24' Contract Purpose/Description: F,adlity/site,anti servk�s for r KeyslKeY„West 21124,Employee HItl►B Wellness,Fair ,' ;,Event established and°recognized tiy;CoJ�ty's Wellness Program Resolutbn,°,:,, Contract is Original Agreement Contract Amendment/Extension Renewal Contract Manager: Bryan Cook 4468 Em 01oye'e"Servlces1st0P#1 CONTRACT COSTS Total Dollar Value of Contract: $ 39,208.62 Current Year Portion: $3;208 62 (must be S 100,000.00 or less) (If multiyear agreement then requires BOCC approval,unless the aolA clurtumaul.Eve meu°no uw us S l00,000,0`0 m less) Budgeted?Yes❑ No ❑ Grant: $N/A County Match: $ Fund/Cost Center/Spend Category: W2-0800'"c oo3se ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (e.g.maintenance,utilities,janitorial,salaries,etc.) Insurance Re wired: YES ❑NO 19 CONTRACT REVIEW Reviewer Date In Department Head Signature: B ary n Cook°9"1°Y Oale.m,R24'",eO1 '""'04 County Attorney Signature: 4-29-2024 Risk Management Signature: _ Lisa Abreu Paa�tY��'2024 N3010�l 46n" Purchasing Signature: 04 C}ayetally s+gneu9 by John Q—n ...OMB Signature: John Quinn qWe 2024 0 4 30 1 2 56 a, Comments: Revised BOCC 4/19/2023 Page 84 of 105 4) by Wiwi GROUP SALES AGREEMENT Doubletree Grand Key-Key West This agreement(the'Agreement')is made and entered into by and between the legal owner entity of the Doubletree Grand Key-Key West(hereinafter referred to as "Hotel')and Monroe County Employee Health&Wellness Fair(hereinafter referred to as'Group') This Agreement will become binding on both parties only after it is signed by both parties GROUP INFORMATION Group Contact Name Natalie Maddox Group Contact Phone: 305-292-4448 Group Contact E-Mail Address maddox-natalie@monroecounty-fl.gov Group Contact Mailing Address. Key West, Event Dates Tuesday,August 20,2024-Tuesday.August 20,2024 Event Name:Monroe County Employee Health&Wellness Fair FUNCTION ROOM AND CATERING SERVICES Function Rooms Hotel shall make the following reservations of meeting spaces for Group functions(`Functions'"): 1,7ae 24 �Event Class �Ro m Setu> _P .A.GR0GTD � Time 70AM-5:00 Tortuga_a_llroom 25 250 BE3 3 Total Anticipated Food and Beverage Revenue:$3,208.62 This figure does not include service charges,taxes or fees for sales of food,beverages and related services by any authorized outside vendors Function Room Usage Fees. For each Function, Hotel will charge Group the Function Room Usage Fee identified above. Function Room Usage Fees are subject to all applicable local and state taxes. If Group seeks to modify the Room Block or the size or number of Functions, Hotel reserves the right to increase the Function Room Usage Fees. Function Room Servlc a Charles. u nctI o t0al �� ° °� �b �'� i�p.rt7V'Q�i`.!0"Vcat4; �bt0y r 2,�. aiN1f00�Vtl'StV" t�9A0 ffe�m. �'�f"V""�W��i�;)'1 t�h ',i,. 4 s a G�Pa�l0.A8ty IA'&aft�s �`��PactoO�s �:'a��� o° maul�U��aa�����o� subject t�0�� aras��:a)at�au. N"W"ta'�aOPb�at �, ma ��t�IItmIltgU.pt^ � � t�� V"&"�m"tl«°��N"ffBP"� D % � e�P�����VUt�B'�i?IG���i�B&�' �IVa.��`8�e to the U lmAt01� �mia��m «� er staffff, an � to p. Op then lotus st�afffl U C�lOUPl�ac Os attend y by Ore hO s R feee ffm auto d a � mda�nd a�a6 gy o � � auaaaauataa air a�affrtatflma�m�l tut � �ata�aa5 „ , atmt da ;maa t`hr<. u�riraraa�atras� asdmaaimstmtrve fee YMa be posted to Group s Master ACCOaamat, Hotel reserves the right to assign and change specific Function space at its discretion. Group must obtain final written approval from Hotel before publishing function room names. Function Room Set-up and Operation. Group must obtain advance written approval from Hotei before Group,or any independent contractor of Group, may set up its own equipment, displays or facilities for any Function. Group and/or any such contractor shall coordinate all such deliveries/set ups with sufficient advance notice to Hotel. Group will be Doubletree Grand Key Key West 1940 S.Roosevelt Blvd,Key West,FL 33040 305-293 1818 4) DOUBLETRI- b� Hilton responsible and shall indemnify Hotel for any damage that Group, or its employees, agents or contractors,causes to persons or property arising out of or related to any property brought to Hotel's premises by Group or any contractor of Group or by setup or operation of any equipment, facilities or displays on the premises of Hotel by Group or any independent contractor of Group. if there are extensive function room set-ups or elaborate staging,Hotel may charge additional set-up fees. if equipment is necessary that exceeds Hotel's inventory,then Group agrees to pay for the cost of renting the additional equipment. if any rigging is required,it must be arranged through the Hotel and Group shall be responsible for all rigging costs. Subject to Sec.768.28, Florida Statutes Food and Beverage Performance. The rates and concessions contained in this Agreement are based in part on the booked or anticipated Functions, and the Total Anticipated Food and Beverage Revenue identified above. Group acknowledges that if it uses the Hotel, but does not generate the Total Anticipated Food and Beverage Revenue (whether due to cancellation of Functions, reduced attendance of such Functions or otherwise), then Hotel will be harmed,and that the precise amount of such harm would be difficult to calculate. Therefore, the parties agree that if the Hotel is used,but less than N/A Dollars($) (the"Food and Beverage Minimum")is generated from safe of food and beverages at Functions, not including any, tips,tax,audio-visual, parking or any other miscellaneous charges, and also not including any revenue from individual sales of food and beverage ordered by Group's guests, outside of Functions(the"Food and Beverage Revenue"),then Group shall pay Hotel,as liquidated damages and not as a penalty, an amount equal to the difference between the Food and Beverage Minimum and the actual Food and Beverage Revenue generated(the"Food and Beverage Performance Fee"). Any Food and Beverage Performance Fee will be added to the Master Account. In addition to any Food and Beverage Performance Fee, Group shall be responsible for any amount of the Function Room Usage Fee required above. The Food and Beverage Performance Fee and the Function Room Usage Fees shall be added to the Master Account. Additional Food&Bevera a Policies Unless otherwise agreed by the parties in advance and in writing, all food and beverage served on the premises of Hotel must be supplied and prepared by Hotel. In addition, no remaining food or beverage shall be removed from the premises of the Hotel. At the conclusion of any Function,such food and beverage shall become the property of Hotel. Menu prices will be confirmed no later than ninety(90)days prior to the Arrival Date. Food and Beverage prices shall be quoted exclusive of any applicable taxes and administrative fees. Group shall be responsible for all such taxes and administrative fees Group must submit final menu selections to Hotel no later than N/A (the "Menu Deadline"). If Group fails to respond, by the Menu Deadline,to any menu proposals submitted by Hotel to Group for any Function, then Hotel may(a)deem as approved by Group any menu proposals it has submitted to Group or, (b)if Hotel has not submitted any such proposals, make its own selections Other than specifically stated in the approved menu or otherwise agreed in a separate writing signed by Group and an authorized representative of Hotel, Hotel will not be responsible for any specific dietary requests or requirements. Group must notify Hotel of the final attendance count for each Function no later than N/A days prior to the Arrival Date. If Group fails to notify Hotel of the final attendance count for a Function by the deadline above, the final attendance count shall be deemed to be the number designated for such Function in this Agreement. Group shall have no discretion to reduce the final attendance count for any Function after the deadline above,and will be charged based on the final attendance count irrespective of the number of people who actually attend the Function. If Hotel,at its discretion, presents a copy of the Master Account to an Authorized Representative of Group during the Function,the Authorized Representative shall review the Master Account before the end of the Function,and shall sign the Master Account if all charges therein are consistent with this Agreement and otherwise acceptable. Any such presentation or acceptance of the Master Account shall not prohibit Hotel from making later adjustments to the Master Account if such adjustments are consistent with this Agreement. Function and Other Charges. Group will be responsible for all other charges incurred pursuant to this Agreement, including(without limitation)any Function Room Usage Fees,audio visual charges,internet charges,and fees for food Doubletree Grand Key-Key West 3990 S.Roosevelt Blvd.Key West,FL 330C) 305-293-1818 DoUBLETRIJ, In Hihcirr and beverage at Functions All such charges shall be billed to Group's Master Account will and be subject to applicable sales tax. Outside Contractors If Group intends to use the services of any contractor unaffiliated with Hotel to provide any services within the Hotel's premises (including, without limitation, security companies, decorators, florists and audio- visual service providers),Group shall provide written notice to Hotel at least 30 days before the Arrival Date identifying the contractor(s), and the contractor(s) shall not be allowed onto the premises of the Hotel without Hotel's advance written consent. Hotel may require the execution of an indemnity agreement and certain minimum insurance coverages as part of that consent. If Hotel is required under any collective bargaining agreement,requirements contract or any other contract to incur any expense if a particular service provider or set of employees does not perform services that Group wishes to perform itself or to have performed by an outside contractor,then Group shall be responsible for these expenses,which shall be added to the Master Account. BILLING/CREDIT PROCEDURES Group's Master Account. The term"Master Account"means a running invoice that includes all amounts payable by Group to Hotel under any provision of this Agreement. At yeast forty-five(45)days before the Arrival Date, Group will identify to Hotel, in writing,at least one representative of Group who will be present on the premises of Hotel(each an "Authorized Representative") Group hereby authorizes each Authorized Representative to incur additional charges to the Master Account,for example by signing banquet event orders. The following individual(s),whether or not they are present at the Hotel" shall have authority to incur charges to the Master Account. N/A De osit. Group will make non-refundable advance payments (the "Deposit") to Hotel according to the following schedule: u Deposit Amount ,, . „n Deposit Due Date $500.00 Juiy 6,2024 ....................................................... Hotel will credit the Deposit against the Master Account, Hotel will return any unused portion of the Deposit to Group no later than thirty(30)days after the last date of the Room Block or application of any Cancellation Fee,as applicable. Hotel may terminate the Agreement immediately and without liability if Group fails to make any Deposit payment required by this Agreement upon notice to Group. Hotel reserves the right to invoice Group for any amount by which the Master Account exceeds the total of any Deposit made by Group. CANCELLATION Cancellation by Group. Group event is non-cancellable at signing Force Maieure. Either party may cancel the Agreement without liability to the other party upon the occurrence of any event or circumstance beyond the control of such party, including acts of God,declared war in the United States, acts of terrorism in the city where the Hotel premises is located, government regulations,disaster, strikes or civil disorder, curtailment of transportation that prevents at least fifty percent(50%)of the attendees from attending the peak night of the Room Block, to the extent that the above described event(s)or circumstance(s) makes it illegal or impossible for Hotel to provide,or for Group in general to use,the premises of Hotel. The Agreement cannot be cancelled under this section because of general economic conditions,including(without Iimitation)any recession or budget cut. Either party Doubletree Grand Key-Key Waist 3990 S.Rooseveit Mvd.Key WesUL 33040 305-293,1818 4) DO U E 7; b% Hillon that wishes to cancel the Agreement pursuant to this section must provide written notice to the other party identifying the event or circumstance that is the basis for such cancellation within ten(10)days after learning about such event or circumstance This provision shall not, however, relieve either party from using its reasonable commercial efforts to avoid, remove or mitigate such force majeure event and to continue performance with reasonable dispatch whenever such causes are removed If the Agreement is duly cancelled under this Section, then Hotel shall, within thirty (30) days after such cancellation,refund any deposits made by Group. MISCELLANEOUS Signs and Displays/Use of Hotel's Name. Group shall not display signs in Hotel or use the name or logo of the Hotel or any franchisor of Hotel in any promotional materials without prior written approval of the General Manager of the Hotel. Group further agrees that no sign,banner or display shall be affixed to any part of the Hotel without the prior written consent of Hotel. Group will be responsible for the cost of repairing any damages caused to the walls, fixtures or carpet caused by any such sign, banner or display.. Securit . Hotel may, in its sole and absolute discretion, require additional security procedures, at Group's sole expense,because of the size or nature of the Group's use of the Hotel. These procedures may include the assignment by Hotel of additional security personnel employed by Hotel or Hotel's independent contractor(which may be the local police department). Hotel may allow Group to retain an outside security service provider that is approved in writing by Hotel prior to the Room Block Dates or the applicable Function If Group hires an outside security service provider, Group must provide Hotel with a copy of its agreement with the service provider,which shall clearly provide that such service provider also indemnifies Hotel,its owner, its management company and their respective parents,subsidiaries and affiliates,and all of their respective owners,members,partners,directors,officers,employees,representatives and agents, from and against any liabilities related to the security services. Under no circumstances shall any armed security personnel be permitted onto the premises of Hotel without Hotel's advanced written approval,which Hotel may withhold in its sole and absolute discretion. Notices. All notices, offers, acceptances, requests and other communications hereunder shall be in writing and shall be deemed sufficient if hand delivered(against receipt)or sent by a commercially recognized express delivery service (e.g. FedEx or UPS),or certified or registered U.S. Mail, postage prepaid,to the Group Contact,at the address for the Group Contact, both identified on the first page of this Agreement; or, if to Hotel, to the street address of the Hotel premises to the attention of its General Manager,with a required copy to Aimbndge Hospitality, 5851 Legacy Circle, Suite 400,Plano,Texas,75024 Attn:General Counsel. Hotel may change Hotel's designated contact at any time upon notice. Hotel will not be bound by any notice unless delivered to Hotel in the manner specified herein. Damage to Hotel Premises. To the fullest extent permitted by law, Group assumes full responsibility for any damage done to the Hotel to the extent that such damage is caused by Group, its employees, guests, agents, or contractors (other than Hotel and its subcontractors),including any damage resulting from the installation,placement,and removal of Group's displays,equipment,exhibits,or other items. Indemnification. Group shalfl indemnify, defend and hold harmless Hotel, Its owner, its management company,their respective affiliates and all of their respective officers, directors, partners, members and employees from and against all demands,suits,judgments„settlements,claims,damages to persons and/or property,fines,liens,losses and other liabilities, including reasonable attorneys' fees (collectively "Claims") arising out of or related to a breach of this Agreement and/or the negligence or intentional misconduct of Group, its contractors or exhibitors, or their respective employees,agents,contractors or attendees. Group does not waive,by reason of this section,any defense that it may have with respect to such Claims. Subject to Sec.768.28, Florida Statuses Disturbances. Group agrees that its use of assigned Function spaces will not create any unreasonable disturbance to other guests or meetings, such as excessive noise, smoke, fog, offensive smells, picketing, or any other form of protest. Neither Group nor its contractors will use such features without advance approval of Hotel. Additional Remedies. If this Agreement is one of a group of(any two or more)agreements between Hotel and Group and/or any of Group's affiliates for Hotel to host events,then Hotel reserves the right to terminate this Agreement and/or other agreement(s),without liability to Hotel, if(a) Group(or, if applicable, its affiliate)fails to timely pay any amounts Duubletree Grand Kegs Xey West 3990 S.Roosevelt Blvd Key West„!`L 33040 305-293-1813 4) DOUBUTREL h7 Hillon due and owning under, or commits any other material breach of its obligations under, this Agreement or any of the other agreements; or(b)Group, its affiliate or any of their respective employees,agents,guests or contractors causes damage or disruption to the Hotel's premises, operations, guests or reputation. Notice of any such termination by the Hotel shall be made to Group in writing. If Hotel cancels the Agreement pursuant to this section, Group shall be responsible for the applicable Cancellation Fee as if Group cancelled the Agreement. If,pursuant to this section,Hotel cancels any other event(s) it had booked for Group or one or more affiliates of Group,then Group shall be responsible for any applicable cancellation fee(s)provided for under the applicable agreement(s). Group's Propertv. Group agrees Hotel will not be responsible for the safe-keeping of equipment, supplies, written material or other valuable items left in meeting rooms, sleeping rooms or anywhere an Hotel's premises. Group is responsible for securing any such aforementioned items and hereby assumes responsibility for loss thereof. Croup may not rely on any verbal or written assurances provided by Hotel staff, other than as provided in this Agreement. Property of Group is the sole responsibility of Group and/or its owner, Choice of Law. This Agreement will be interpreted in accordance with the laws of the state in which Hotel premises is located,without giving effect to any conflict of-law principles thereof that would result in application the laws of any other state. Dispute Resolution. a. The parties shall exercise commercially reasonable efforts to informally and timely resolve any dispute arising under or related to this Agreement before commencing litigation, unless the litigation seeks emergency injunctive relief b, Any action between the parties arising out of or related to this Agreement shall be filed solely in the United States District Court for the district in which the premises of Hotel is located or, if subject matter jurisdiction in that court is lacking, in a state court where the Hotel is located. Each of the parties hereby consents to the personal jurisdiction of these courts and venue of any such action in these courts, and hereby waives any objection based on the doctrine of forum non conveniens to any such action being adjudicated by any such court.. c. In addition to any other obligations set forth in this Agreement, if any action is brought by either party against the other to enforce its rights under this Agreement,including(without limitation)any litigation, the non-prevailing party shall be responsible for the prevailing party's costs related to such action, including (without limitation)reasonable attorneys'fees and expenses, collection costs and pre- and post-judgment interest. d. TO THE FULLEST EXTENT PERMITTED BY LAW, THE PARTIES HEREBY KNOWINGLY, VOLUNTARILY, INTENTIONALLY AND MUTUALLY WAIVE ANY RIGHT TO A TRIAL BY JURY IN ANY CIVIL ACTION BASED ON,ARISING FROM OR IN CONNECTION WITH THIS AGREEMENT,THE USE OF THE HOTEL, OR ANY COURSE OF CONDUCT,COURSE OF DEALING,STATEMENTS(VERBAL OR WRITTEN)OR ACTIONS BY THE PARTIES, Entire Agreement. This Agreement constitutes the entire agreement between the parties covering the Room Block and Function(s)and supersedes any previous agreements,communications,representations or agreements, whether written or oral Any modifications, additions or corrective lining out made on this Agreement will not be binding unless such modifications have been signed or initialed by both parties.Any amendments to this Agreement must be made in writing and signed by authorized representative of each party. For the avoidance of doubt,this section shall not prevent Group from ordering particular or additional services from Hotel through a banquet event order or other document signed by an Authorized Representative. No Assignment. Neither party may assign or transfer this Agreement or any of its rights(other than rights to receive payments)or obligations hereunder without the written consent of other party„ unless the assignment is to an affiliate of the assigning party pursuant to an internal reorganization or acquisition of the assigning party,or the assignment is made to an entity that acquires all or substantially all of the assigning party's assets. In the case of a Group assignment under this paragraph, Group shall provide notice to the Hotel and Group shall remain liable unless and until Hotel' rJoubletree Grand key Kay w(5t 3990 S.RoosevOt Blvd,Key WWe.st,ft 33040 4!) C) BLETRE M Hittain releases the Group Any attempted assignment or transfer by Group without such consent may,at the option of Hotel, be deemed to be a Cancellation,in which case Group shall be liable for a Cancellation Fee set forth herein. Miscellaneous. Each person signing this Agreement warrants that he or she is authorized to bind the party for which he or she is signing. Any provision of this Agreement that is deemed unenforceable shall be ineffective to the extent of such unenforceability with invalidating yr rendering the remainder of this Agreement invalid. Each party shall execute such other and further documents as may be necessary to carry out the intention as well as to comply with the provisions of this Agreement. The failure of either party to insist, at any time, on strict performance of any terms or conditions of this Agreement or to exercise any option, right or remedy contained in this Agreement, shall not be construed as a waiver or as a relinquishment for the fulure of such term, condition,option,right or remedy. No waiver by either party of any term or condition hereof shall be deemed to have been made unless expressed in writing and signed by such party. EXECUTION OF AGREEMENT Hotel's transmission of an unsigned copy of this Agreement to the Group or its Agent shall be deemed an invitation for Group to make an offer. The Group or Agent's return of its signature on a copy of this Agreement shall be deemed an offer by the Group. Hotel's subsequent signature of the Agreement shall be deemed an acceptance of the Group's offer by Hotel, This Agreement may be executed in one or more counterparts, which together shall constitute one and the same Agreement. Signatures sent by facsimile or equivalent means shall be deemed original,valid and binding signatures to this Agreement. Any handwritten changes to this document will not be binding unless initialed by authorized representatives of both parties. Each individual signing this document represents and warrants that he or she has authority to bind the party for which he or she signs. IN WITNESS WHEREOF,Hotel and Group have entered into this Agreement in manner and form sufficient to bind them effective as of the last date identified below. The Legal Owner Entity of Ooubletree Grand Key-Key Monroe County West.3990 S.Roosevelt Blvd..Key West,FI 1100 Simonton Street,Suite 2-268,Key west.FL through it's Agent By: 4 By Digitally signed by Kevin Name: V ct na zold Name wiison �'CY'tf I 1 St3f1 Dare:2024.05.01 Title, 09:55:31-04'00' TMe Director of Sales and Ma eUn - Date. . Date Approved as to form and legal sufficiency: Monroe County Attorney's Office 4-25-2024 Doubletree Grand Key,Key west 3990 5 RaosevePl Blvd.Key West,FL 33040 305-29.3.1814 Doubletree Grand Key - Key West BEO#:1729 3990 S Roosevelt Blvd,Key West,FL 33040 Page 1 of 3 41) Phone 3052931818 Date Printed:4/16/2024 DOUBLETREF, Banquet Event Order Group Catering bt H01011 Post As: Monroe County Employee Health&Wellness Fairh Event Date: t Tuesday, August 20 2024 _ Account: _ mti Monroe County Board of County Commissioners Contact: INatalie. _ ._....v��Maddox w (Address: Key West, Phone: �305-292-4448 (Email: maddox-natalie@monroecounty-fl.gov gOnsite Contact: Vivian Horvath Onsite Phone: (305)307-3763 — .. .. Catering Manager: Victoria Petzold Phone: 1(305)307-3754 Event Na Email: om � ��� wE ���ount � �"",a"� � Room � wctona petzold2-'A' gr n cGti�7-30 AM 5 Monroe County Counselhn room Sea ra e B Setup- Agr Gtd Se! Event Time 7:30 AM- 5:00 PM M Rental' ,.„ �00 PM M 9 g p oardroom ... .. Monroe Count Employee ee Health Tortuga Y P Y g Ballroom - &Wellness Fair 250 $500.00 Menu Setup Meeting 1 Tortuga Ballroom 17:30 AM-5:00 PM Meeting 1 Tortuga Ballroom 1 7:30 AM-5:00 PM Whole Fruit Apples, Bananas,or Oranges-Chefs Choice Setup Notes: 250 @$3.50 per item Please see attached setupdiagram Granola Bar Granola Bar I g Audio Visual P m � e ...mMeeting�Tortuga B- per rte. _ Bevera a Ballroom 1 7:30 AM-5:00 PM Meeting 1T ortu a�Ballroom� 7 30 - PM- 1 Screen&Projector � g 1 AM-5:00 @$250.00 per day Water Dispenser Station Microphone COMP 1 @$50.00 per day Gourmet Blended Regular&Decaf Coffees -- 2 @$40.00 per item Miscellaneous Food Quantity Item Price Amount 250 1 Whole Fruit 250 Granola Bar $3.50 $875.00$3.50 $875.00 Subtotal: $1,750.00 Service Charge 22%: $385.02 Beverage Food Total: $2,135.02 Quantity Item 2 Gourmet Blended Regular Decaf Coffees Price Amount $40 00 $80.00 Subtotal: $80.00 Service Charge 22%: $17.60 Audio Visual Beverage Total: $97.60 Quantity Item 1 Screen 8 Projector Price Amount$250.00 1 Microphone $250.00 $50,00 $50.00 Subtotal: $300.00 Service Charge 22W $66.00 Digitally signed by Kevin Audio Visual Total: $366.00 Wilson Kevin Wilson Date:2024.05.01 0 09:55 56-04 0 ' Org „ani...., Date: zation Authorized Signature bate rJOw --^-_ ••••• ... . letre n Key-Key West Approval) Date BED#:1729 Page 1 of 3 Dale Printed 4/1612024 Doubletree Grand Key- Key West BEo#: 1729 4!) 3990 S Roosevelt Blvd.Key West.FL 33040 Page 2 of 3 Phone 3052931810 Date Printed:4/1 612 0 2 4 OUBLET I,'L Banquet Event Order Group Catering bV Hilton Function Room Rental Quantity Item 1 Tortuga Ballroom Price Amount$500.00 $500 00 Subtotal. $500.00 Service Charge 22%: $110,00 Function Room Rental Total: $610.00 Check Subtotal $2,630.00 Total Service Charges 22•/ $578.62 Total Taxes $.00 Check Grand Total $3,208.62 Deposit Paid $.00 n i I � S Balance Due $3,208.82 �� y I,�Ir��3 I"���u� � ij�ri.��4�� �n,�/,r'ri i m��/I �� I���l � 1:��,.u��T A earl.CaTEP��u� �!���a u.:��a ��i��.�:�1.� �.�DAYS i�ll�� su� �r EVEN-,T In IS Lyr ,i,�'01 u_VE� °G t';�N ('0 �TS /011' �`,m���"�1't,E. ,k 6'J �y V) T 1��t�h VIJ 1.��� Function Space rental charges are subject to a mandatory 22''al administrative fee,of which 16.5%,is a gratuity that is distributed to the Hotel's servers and,as appropriate,other staff,and the remaining 5.5%is an administrative charge retained(and not distributed as a tip or gratuity to the Hotel's employees)by the Hotel, If Group or its attendees wish to provide an additional tip to the Hoters staff,Group and its attendees should feel free to do so. The mandatory administrative fee will be posted to Group's Master Account Digitally signed by Kevin Kevin Wilson W°Son 9 o00'ate 9 5.01 4'00' ._...... . . Or anization Authonzed Sin e� Y- y pp° Date Ooublletree Grand Key West A�m oval d Date BEb#:1729 Page 2 of 3 Dale Printed 4/16/2024 Doubletree Grand Key- Key West BEO#: 1729 3990 S Roosevelt Blvd,Key West,FL 33040 Page 3 of 3 4) Phone 3052931818 Date Printed 4/1612024 DOUBLE"FREE Banquet Event Order Group Catering hV Wb keep Owed EKM TABLES INMEEM111 mummm ammom MEMEM BMW= mom= Digitally signed by Kevin Kevin Wilson Wilson Date:2024.05'01 09:57:34-04'00' Organization W. Date Doubladr Authorized Signature ke-y-Wes,Ai)"P'-rt ovill Date f BEO#:1729 1 Page 3 of 3 Date Printed 4/1612024 ADDENDUM A (State and Local Clauses Only) The following clauses are added into the attached Agreement as if fully set forth therein: 1. Florida Public Records law(F.S.119.0701). RECORDS- ACCESS AND AUDITS Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public records laws of the State of Florida, including but not limited to: a. Keep and maintain public records required by Monroe County in order to perform the service. b. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Florida Statutes, Chapter 119 or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. d. Upon completion of the contract, transfer, at no cost, to Monroe County all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from records upon completion of the contract, the contractor shall meet all applic public records disclosure requirements. If the contractor keeps and maintains publ le ic ab requirements for retaining public records. All records stored electronically must be provided to Monroe County, upon request from the public agency's custodian of records, in a format that is compatible with the information technology systems of Monroe County. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY, AT (305) 292-3470, kMdley- brianftnonroecounty-fl aov do Monroe County Attorney's Office, 1111 12'h St., Sulte 408, Key West FL 33040. VP 2. F.S. 287.0582, F.S. and Monroe County Purchasing Policy: Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the BOCC. 3. Insurance Requirements (Monroe County Risk Manual): The vendor is required to provide the following insurance coverage: N/A Prior to or at time of execution of the agreement, the vendor shall provide a certificate of insurance evidencing current coverage in this amount. Therefore, the vendor shall provide updated certificates whenever the coverage is renewed. 4. Public Entity Crime Statement (required by F.S. 287.133 and Monroe County Purchasing Policy): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. As used herein, the term "convicted vendor list" means a list maintained by the Florida Department of Management Services, as defined in F.S. 287.133. By entering in this Agreement, the vendor acknowledges that it has read the above and states that neither the vendor nor any Affiliate has been placed on the convicted vendor list within the last 36 months. 5. Ethics Clause (required by Monroe County Ordinance No. 10-1990): By entering in this Agreement, the vendor warrants that he/it has not employed, retained or otherwise had act on his/her behalf any former County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage.gift, or consideration paid to the former County officer or employee. 6. E-verify requirement (required by F.S. 8.095): Beginning January 1, 2021, every public employer, contractor, and subcontractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. By entering into this Agreement, the vendor certifies that it registers with and uses the E-Verify system. If the contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. 7. Scrutinized companies (F.S. 287.135): a. (Applies to contracts > $1 million): This contract is terminable at the option of the awarding body if the vendor is found to have submitted a false certification as defined below, has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List as those terms are defined in F.S. 287.135, or been engaged in business operations in Cuba or Syria. i. False certification: At the time a company submits a bid or proposal for a contract or before the company enters into or renews a contract with an agency or local governmental entity for goods or services of$1 million or more, the company must certify that the company is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List and that it does not have business operations in Cuba or Syria. At the time a company submits a bid or proposal for a contract or before the company enters into or renews a contract with an agency or local governmental entity for goods or services of any amount, the company must certify that the company is not participating in a boycott of Israel. By entering into this agreement, the vendor certifies that the company complies with these requirements. b. (Applies to all contracts): This contract is terminable at the option of the awarding body if the company is found to have been placed on the Scrutinized Companies that Boycott Israel List as that term is defined in F.S. 287.135 or is engaged in a boycott of Israel. S. Payment: Invoices will be paid in accordance with the Florida Local Government Prompt Payment Act, F.S. 218.70 et seq. Invoices must be submitted to the Clerk with supporting documentation acceptable to the Clerk. Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules, and regulations as may govem the Clerk's disbursal of funds.