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Item C21
C21 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE i Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tern James K.Scholl,District 3 Craig Cates,District 1 Michelle Lincoln,District 2 ' David Rice,District 4 Board of County Commissioners Meeting May 15, 2024 Agenda Item Number: C21 2023-2501 BULK ITEM: Yes DEPARTMENT: Transit TIME APPROXIMATE: STAFF CONTACT: Richard Clark N/A AGENDA ITEM WORDING: Approval to award bid and approve a contract with Beefree LLC d/b/a Freebee for On-Demand Micro-Transit service in Stock Island and Key West. This project is partially funded by the Florida Department of Transportation grant agreement G2M95 in the amount of $426,000.00, with a 50% match from the County for $426,000.00 for a total of$852,000.00. ITEM BACKGROUND: The County applied for a Service Development Grant from FDOT in order to provide On-Demand, Micro-Transit service in Stock Island and Key West. FDOT granted the award and a formal grant agreement was approved by the BOCC on December 13, 2023. This grant funded service is to run for one (1)year and may be renewed one (1) year at a time for up to two (2)years for a total of up to three (3)years. The winning bidder has proposed five (5) vehicles, running 7 days per week, from 5:00 am until 9:00 pm. to start. The service is flexible enough to adjust the hours and vehicles on the road at a given time, based upon demand. Pursuant to the grant agreement, FDOT has the option to review and approve the contract. County staff has confirmed via an email from FDOT that it does not wish to review the contract prior to execution but has asked for a copy of the contract, once executed, for their records. PREVIOUS RELEVANT BOCC ACTION: December 13, 2023 - The BOCC approved a Resolution approving the Florida Department of Transportation (FDOT) grant agreement for on-demand, micro-transit service on Stock Island and Key West. September 20, 2023 - The BOCC approved to advertise a Request for Proposals (RFP) for Stock Island/Key West On-Demand Transit Service. 748 INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval to award bid and approve a contract with Beefree, LLC d/b/a Freebee for On-Demand Micro-Transit service in Stock Island and Key West in the amount of $852,000.00. DOCUMENTATION: RFP Microtransit Selection Committee Final Rank-ing Sheet FDOT Grant Agreement FreebeeRFI'Submittal.pdf COI for Holder Monroe County.pdf BeeFree—Contract—Revised-05.07.24(3).pdf FINANCIAL IMPACT: Effective Date: May 15, 2024 Expiration Date: May 15, 2025 Total Dollar Value of contract: $852,000 Total Cost to County:$426,000. Budgeted:$426,000 Indirect Costs: Estimated ongoing costs: Revenue producing: No Grants: FDOT G2M95 $426,000 (50%) County Match: $426,000 (50%) Insurance provided after BOCC approval. 749 ,,1 ^1 1 MIMI 1 OIMI 1 NINI Ln 001M UOil2l.IOdSU2.11 elAl 1 1 1 1 1 1 1 1 1 �,(�1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 N I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 SUOIlnIOS! i lOi�i i ODi�i i 0i�i 00 CIA � 1 1 1 1 1 1 1 1 1 1 N I 1 aaennI}OS 9H1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 aagaaajl n1-11 1 L-0i-1i i Iti-1i r-imi-4 1 1 1 1 1 m 1 1 1 �1 1 �1 1 1 1 1 1 1 1 1 1 1 1 nJ 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 u SSaadX3 l2l520D� 1 1 1 1 1 1 L.(l 1 1 p 1 Ln 1 (Q 1 Ln 1Ln Lr) - 1 1 1 1 1 1 1 1 1 1 1 1 > 1 1 1 1 1 1 1 1 1 1 1 1 cu 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 N N N N 1 1 1 1 1 1 1 1 1 1 1 1 O O O 1 1 1 1 1 1 1 1 1 1 1 1 N N N 1 1 1 1 1 1 1 1 1 1 1 1 \ \ \ 1 1 1 1 1 1 1 1 1 1 1 1 O O 0) O 1 1 1 1 1 1 1 1 1 1 1 1 O LJJ 1 1 1 1 1 1 1 1 1 1 1 1 N a� N a� N fu V,J 1 1 1 1 1 1 1 1 1 1 1 1 \ M \ M \ M -------1 1 1 1 1 1 1 1 1 1 1 1 Q Q Q a N 1 L(1 1 N 1 1 M I CIAI 1 N I w i T I N C O U �isueal�in�ai�il i M i i i M i i i r-i i Q0 CU 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Q LL Z 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 O 1 1 1 1 1 1 1 1 1 1 1 1 J 1 1 1 1 1 1 1 1 1 1 1 1 Q 1 1 1 1 1 1 1 1 1 1 1 1 _ 1 1 1 1 1 1 1 1 1 1 1 1 V1 Z -----------------------J--1-----L--J---1-----L--J---L-----J---1-- ---L---L-- C L.L cu i cu i cu 1— (a 1 1 LI OI 1 LI OI 1 LI OI 1 1 O O L 1 1 O I (a 1 1 O I (a 1 1 O I (a 1 1 1 i 0 O 1 1 1 1 1 1 1 1 1 1 1 1 C V V 1�1 1 1 10 � CT O O O 1 1 1 1 1 N I 1 1 N I 1 1 1 O o O t>q L 1 1 �1 1 1 �1 1 1 �1 1 1 1 .6co U O > O U 1 1 1 1 1 41 1 1 1 1 1 1 �1 1 1 1 1 1 1 1 1 1 1 1 1 T 1 1 O I 1 1 O I 1 1 O l 1 1 1 (D 1 1 �1 1 1 �1 1 1 �1 1 1 1 � � y � 1 1 1 1 1 1 1 1 1 1 1 1 T T Y O 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 C O E C O E o E 1 1 1 1 1 1 1 1 1 1 1 1 c O 1 1 1 1 1 1 1 1 1 1 1 1 'y N 1 1 1 1 1 1 1 1 1 1 1 1 T C T� T p — _ N 1 1 1 1 1 1 1 1 1 1 1 1Co O _ O �_ O 1 1 1 1 1 1 1 1 1 1 1 1 a) � � 1 1 1 1 1 1 1 1 1 1 1 1 O O O O d O a i i i i `' i i i i i a i i i 0 i i i i �11 V i i i i i i W 1 1 1 1 1 L I 1 1 1 1 1 1 O O O 1 1 1 1 1 V I 1 1 1 1 1 1 U U U _ O O O u i i i +'i i i •�i i i i U .O O .,� O 1 1 1 1 1 f0 1 1 1 1 1 1 1 i i i i i V i i i Y i i i i "� u i i i i i i i i i i N i i Y cuN cu H i i i i i i i i i i H i i ZL LnN �„c:a N Z I 1 1 1 1 nj � W i i i i i i i i ZiZiOC O O O 1 1 L I 1 1 L I 1 1 L I 1 1 1 1 1 1 1 1 1 1 1 1 1 O I Q I J O O O O I 1 3 1 1 1 3 1 1 1 3 1 1 J I J I Q 1 1 �1 1 1 2 1 1 1 2 1 1 Q i Q; U ( (a Ca d l 1 . 1 1 1 . 1 1 1 . 1 1 `v N i i >i i i >i i i >i i ~1~1`W` O O O W I 1 1 1 1 1 1 1 1 1 Q 1 Q 1/ toto to �i �i �i i �i�i0 N N N 750 couarQ Kevin Madok, CPA o ...::. Clerk of the Circuit Court&Comptroller—Monroe County, Florida ~Roe cou+�• DATE: January 18, 2024 TO: Richard Clark Executive Director,Transit FROM: Pamela G. Hanco . SUBJECT: December 13'h BOCC Meeting Attached is an electronic copy of die following, fully executed document, that has been added to the record: C11 Resolution No. 574-2023 approving Public Transportation Grant Agreement No. G2M95 with the Florida Department of Transportation,for funding to provide on-demand service for residents of Stock Island, in the amount of$426,000.00,wide a 50%county matcli. Should you have'any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 751 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 RESOLUTION NO. 574 -2023 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, APPROVING A PUBLIC TRANSPORTATION GRANT AGREEMENT BETWEEN THE FLORIDA DEPARTMENT OF TRANSPORTATION AND MONROE COUNTY FOR FUNDING TO PROVIDE ON-DEMAND SERVICE FOR THE RESIDENTS OF STOCK ISLAND. WHEREAS, the Florida Department of Transportation ("DEPARTMENT") has awarded grant funding under a Public Transportation Grant (PTG) Agreement to the COUNTY for implementation of an On-Demand Service for the residents of Stock Island, hereinafter referred to as the "PROJECT", the individual elements of which are outlined in the attached Grant Agreement as Exhibit "A", "Project Description and Responsibilities" to the Grant Agreement, which is herein incorporated by reference; and WHEREAS, the DEPARTMENT has programmed funding for the PROJECT under Financial Project Number 452156-1-84-01, and has agreed to reimburse the COUNTY for eligible project costs up to a maximum limiting amount, as outlined in Exhibit"B" "Schedule of Financial Assistance", to the attached Grant Agreement, which is herein incorporated by reference; and WHEREAS, the County has agreed to supervise and inspect all aspects of the PROJECT construction and administration and the Board of County Commissioners (BOCC) previously approved the Grant Agreement at its September 20, 2023, meeting; and WHEREAS, Department requires an implementing Resolution from the BOCC to accompany the Grant Agreement; and WHEREAS, the parties hereto mutually recognize the need for entering into an Agreement designating and setting forth the responsibilities of each party; and WHEREAS, the parties are authorized to enter into this Agreement pursuant to Section 341.051, Florida Statutes (F.S.). NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Monroe County, Florida, that: Section 1. The Public Transportation Grant (PTG) Agreement between the State of Florida, Department of Transportation and Monroe County is hereby approved. Section 2. Upon execution, this Resolution shall be marked as Exhibit "D" and made a part of this Public Transportation Grant(PTG) Agreement. On-Demand Service Public Transportation Grant Agreement December 13, 202 752 DocuSign Envelope ID:A9EFD22A-B4C1-4FDO-Al C7-255C84FDAD1 6 PASSED AND ADOPTED by the Board of* County Commissioners of Monroe County, Florida at a regular meeting; of'said board on the l3th day of'December, A.D., 2023. Mayor Holly Merrill Raschein Yes Mayor f1ro Teni Jarnes K. Scholl Yes Conunissioner Craig Cates Yes Commissioner Michelle Lincoln Yes V Corninissioner David Rice Yes COUNTY COMMISSIONERS BOARD 01- adok, Clerk OF MONROE COUNTY, FLORIDA ....................... As Deputy Clerk Mayor/Chairperson APPROVEI)AS TO FORM&LEGAL SUFFICIENCY Monr4e,county Attorney's Office ........... ------------------------- t Ifies Archer thta1i-CMelliel- t . I Ass tant County Attorney _T) On-Demand Service flublicTransportation Grant Agreement December 13, 2023 753 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088774 (item-segment-phase-sequence) 452156-1-84-01 Work Activity Code/Function: 215 Object Code: 751000 Federal Number/Federal Award Org. Code: 55062020629 Identification Number(FAIN)—Transit only: N/A Vendor Number: F596000749114 Contract Number: G2M95 Federal Award Date: N/A CFDA Number: N/A Agency SAM/UEI Number: N/A CFDA Title: N/A CSFA Number: 55.012 CSFA Title: Public Transit Service Development Program TH1/2T/ �2 I T2R54 PORTATION GRANT AGREEMENT ("Agreement") is entered into by and between the State of Florida, Department of Transportation, ("Department"), and Monroe County Board of County Commissioners, ("Agency"). The Department and the Agency are sometimes referred to in this Agreement as a "Party" and collectively as the "Parties." NOW, THEREFORE, in consideration of the mutual benefits to be derived from joint participation on the Project, the Parties agree to the following: 1. Authority. The Agency, by Resolution or other form of official authorization, a copy of which is attached as Exhibit "D", Agency Resolution and made a part of this Agreement, has authorized its officers to execute this Agreement on its behalf. The Department has the authority pursuant to Section(s) 341.051, Florida Statutes, to enter into this Agreement. 2. Purpose of Agreement. The purpose of this Agreement is to provide for the Department's participation in Monroe County Transit will be working with a transit provider to provide on-demand service for the residents of Stock Island. , as further described in Exhibit "A", Project Description and Responsibilities, attached and incorporated into this Agreement("Project"), to provide Department financial assistance to the Agency, state the terms and conditions upon which Department funds will be provided, and to set forth the manner in which the Project will be undertaken and completed. 3. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below (select all programs that apply): _ Aviation _ Seaports X Transit _ Intermodal Rail Crossing Closure Match to Direct Federal Funding (Aviation or Transit) (Note: Section 15 and Exhibit G do not apply to federally matched funding) Other 4. Exhibits. The following Exhibits are attached and incorporated into this Agreement: X Exhibit A: Project Description and Responsibilities X Exhibit B: Schedule of Financial Assistance _ *Exhibit B1: Deferred Reimbursement Financial Provisions *Exhibit B2: Advance Payment Financial Provisions *Exhibit B3: Alternative Advanced Pay (Transit Bus Program) _ *Exhibit C: Terms and Conditions of Construction X Exhibit D: Agency Resolution X Exhibit E: Program Specific Terms and Conditions X Exhibit F: Contract Payment Requirements X *Exhibit G: Audit Requirements for Awards of State Financial Assistance 754 Page -i oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance *Exhibit I: Certification of Disbursement of Payment to Vehicle and/or Equipment Vendor *Additional Exhibit(s): *Indicates that the Exhibit is only attached and incorporated if applicable box is selected. 5. Time. Unless specified otherwise, all references to "days" within this Agreement refer to calendar days. 6. Term of Agreement. This Agreement shall commence upon full execution by both Parties ("Effective Date") and continue through June 30, 2025. If the Agency does not complete the Project within this time period, this Agreement will expire unless an extension of the time period is requested by the Agency and granted in writing by the Department prior to the expiration of this Agreement. Expiration of this Agreement will be considered termination of the Project. The cost of any work performed prior to the Effective Date or after the expiration date of this Agreement will not be reimbursed by the Department. a. _ If this box is checked the following provision applies: Unless terminated earlier, work on the Project shall commence no later than the _day of or within _days of the issuance of the Notice to Proceed for the construction phase of the Project (if the Project involves construction), whichever date is earlier. The Department shall have the option to immediately terminate this Agreement should the Agency fail to meet the above-required dates. 7. Amendments, Extensions, and Assignment. This Agreement may be amended or extended upon mutual written agreement of the Parties. This Agreement shall not be renewed. This Agreement shall not be assigned, transferred, or otherwise encumbered by the Agency under any circumstances without the prior written consent of the Department. 8. Termination or Suspension of Project. The Department may, by written notice to the Agency, suspend any or all of the Department's obligations under this Agreement for the Agency's failure to comply with applicable law or the terms of this Agreement until such time as the event or condition resulting in such suspension has ceased or been corrected. a. Notwithstanding any other provision of this Agreement, if the Department intends to terminate the Agreement, the Department shall notify the Agency of such termination in writing at least thirty(30)days prior to the termination of the Agreement,with instructions to the effective date of termination or specify the stage of work at which the Agreement is to be terminated. b. The Parties to this Agreement may terminate this Agreement when its continuation would not produce beneficial results commensurate with the further expenditure of funds. In this event, the Parties shall agree upon the termination conditions. c. If the Agreement is terminated before performance is completed, the Agency shall be paid only for that work satisfactorily performed for which costs can be substantiated. Such payment, however, may not exceed the equivalent percentage of the Department's maximum financial assistance. If any portion of the Project is located on the Department's right-of-way, then all work in progress on the Department right-of-way will become the property of the Department and will be turned over promptly by the Agency. d. In the event the Agency fails to perform or honor the requirements and provisions of this Agreement, the Agency shall promptly refund in full to the Department within thirty (30) days of the termination of the Agreement any funds that were determined by the Department to have been expended in violation of the Agreement. e. The Department reserves the right to unilaterally cancel this Agreement for failure by the Agency to comply with the Public Records provisions of Chapter 119, Florida Statutes. 755 Page z oT zZ DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 9. Project Cost: a. The estimated total cost of the Project is $852,000. This amount is based upon Exhibit "B", Schedule of Financial Assistance.The timeline for deliverables and distribution of estimated amounts between deliverables within a grant phase, as outlined in Exhibit "B", Schedule of Financial Assistance, may be modified by mutual written agreement of the Parties and does not require execution of an Amendment to the Public Transportation Grant Agreement. The timeline for deliverables and distribution of estimated amounts between grant phases requires an amendment executed by both Parties in the same form as this Agreement. b. The Department agrees to participate in the Project cost up to the maximum amount of 426 000 and, the Department's participation in the Project shall not exceed 50.00% of the total eligible cost of the Project, and as more fully described in Exhibit "B", Schedule of Financial Assistance. The Agency agrees to bear all expenses in excess of the amount of the Department's participation and any cost overruns or deficits involved. 10. Compensation and Payment: a. Eligible Cost. The Department shall reimburse the Agency for allowable costs incurred as described in Exhibit "A", Project Description and Responsibilities, and as set forth in Exhibit"B", Schedule of Financial Assistance. b. Deliverables. The Agency shall provide quantifiable, measurable, and verifiable units of deliverables. Each deliverable must specify the required minimum level of service to be performed and the criteria for evaluating successful completion. The Project and the quantifiable, measurable, and verifiable units of deliverables are described more fully in Exhibit"A", Project Description and Responsibilities. Modifications to the deliverables in Exhibit "A", Project Description and Responsibilities requires a formal written amendment. c. Invoicing. Invoices shall be submitted no more often than monthly by the Agency in detail sufficient for a proper pre-audit and post-audit, based on the quantifiable, measurable, and verifiable deliverables as established in Exhibit "A", Project Description and Responsibilities. Deliverables and costs incurred must be received and approved by the Department prior to reimbursement. Requests for reimbursement by the Agency shall include an invoice, progress report, and supporting documentation for the deliverables being billed that are acceptable to the Department. The Agency shall use the format for the invoice and progress report that is approved by the Department. d. Supporting Documentation. Supporting documentation must establish that the deliverables were received and accepted in writing by the Agency and must also establish that the required minimum standards or level of service to be performed based on the criteria for evaluating successful completion as specified in Exhibit "A", Project Description and Responsibilities has been met. All costs invoiced shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in proper detail the nature and propriety of charges as described in Exhibit"F", Contract Payment Requirements. e. Travel Expenses. The selected provision below is controlling regarding travel expenses: X Travel expenses are NOT eligible for reimbursement under this Agreement. Travel expenses ARE eligible for reimbursement under this Agreement. Bills for travel expenses specifically authorized in this Agreement shall be submitted on the Department's Contractor Travel Form No. 300-000-06 and will be paid in accordance with Section 112.061, 756 Page 6 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 Florida Statutes, and the most current version of the Department's Disbursement Handbook for Employees and Managers. f. Financial Consequences. Payment shall be made only after receipt and approval of deliverables and costs incurred unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes, or the Department's Comptroller under Section 334.044(29), Florida Statutes. If the Department determines that the performance of the Agency is unsatisfactory, the Department shall notify the Agency of the deficiency to be corrected, which correction shall be made within a time- frame to be specified by the Department. The Agency shall, within thirty (30)days after notice from the Department, provide the Department with a corrective action plan describing how the Agency will address all issues of contract non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or contract non- compliance. If the corrective action plan is unacceptable to the Department, the Agency will not be reimbursed. If the deficiency is subsequently resolved, the Agency may bill the Department for the amount that was previously not reimbursed during the next billing period. If the Agency is unable to resolve the deficiency, the funds shall be forfeited at the end of the Agreement's term. g. Invoice Processing. An Agency receiving financial assistance from the Department should be aware of the following time frames. Inspection or verification and approval of deliverables shall take no longer than 20 days from the Department's receipt of the invoice. The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the deliverables are received, inspected or verified, and approved. If a payment is not available within 40 days, a separate interest penalty at a rate as established pursuant to Section 55.03(1), Florida Statutes, will be due and payable, in addition to the invoice amount, to the Agency. Interest penalties of less than one (1) dollar will not be enforced unless the Agency requests payment. Invoices that have to be returned to an Agency because of Agency preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Agency who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850)413-5516. h. Records Retention. The Agency shall maintain an accounting system or separate accounts to ensure funds and projects are tracked separately. Records of costs incurred under the terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for five years after final payment is made. Copies of these records shall be furnished to the Department upon request. Records of costs incurred include the Agency's general accounting records and the Project records, together with supporting documents and records, of the Contractor and all subcontractors performing work on the Project, and all other records of the Contractor and subcontractors considered necessary by the Department for a proper audit of costs. i. Progress Reports. Upon request, the Agency agrees to provide progress reports to the Department in the standard format used by the Department and at intervals established by the Department. The Department will be entitled at all times to be advised, at its request, as to the status of the Project and of details thereof. j. Submission of Other Documents. The Agency shall submit to the Department such data, reports, records, contracts, and other documents relating to the Project as the Department 757 Page 4 oT zZ DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 may require as listed in Exhibit "E", Program Specific Terms and Conditions attached to and incorporated into this Agreement. k. Offsets for Claims. If,after Project completion, any claim is made by the Department resulting from an audit or for work or services performed pursuant to this Agreement, the Department may offset such amount from payments due for work or services done under any agreement that it has with the Agency owing such amount if, upon written demand, payment of the amount is not made within 60 days to the Department. Offsetting any amount pursuant to this paragraph shall not be considered a breach of contract by the Department. I. Final Invoice. The Agency must submit the final invoice on the Project to the Department within 120 days after the completion of the Project. Invoices submitted after the 120-day time period may not be paid. m. Department's Performance and Payment Contingent Upon Annual Appropriation by the Legislature. The Department's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. If the Department's funding for this Project is in multiple fiscal years, a notice of availability of funds from the Department's project manager must be received prior to costs being incurred by the Agency. See Exhibit "B", Schedule of Financial Assistance for funding levels by fiscal year. Project costs utilizing any fiscal year funds are not eligible for reimbursement if incurred prior to funds approval being received. The Department will notify the Agency, in writing, when funds are available. n. Limits on Contracts Exceeding $25,000 and Term more than 1 Year. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: "The Department, during any fiscal year, shall not expend money, incur any liability,or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The Department shall require a statement from the comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts of the Department which are for an amount in excess of$25,000 and which have a term for a period of more than 1 year." o. Agency Obligation to Refund Department. Any Project funds made available by the Department pursuant to this Agreement that are determined by the Department to have been expended by the Agency in violation of this Agreement or any other applicable law or regulation shall be promptly refunded in full to the Department.Acceptance by the Department of any documentation or certifications, mandatory or otherwise permitted,that the Agency files shall not constitute a waiver of the Department's rights as the funding agency to verify all information at a later date by audit or investigation. p. Non-Eligible Costs. In determining the amount of the payment, the Department will exclude all Project costs incurred by the Agency prior to the execution of this Agreement, costs incurred after the expiration of the Agreement, costs that are not provided for in Exhibit "A", Project Description and Responsibilities, and as set forth in Exhibit "B", Schedule of Financial Assistance, costs agreed to be borne by the Agency or its contractors and subcontractors for 758 Page 5 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 not meeting the Project commencement and final invoice time lines, and costs attributable to goods or services received under a contract or other arrangement that has not been approved in writing by the Department. Specific unallowable costs may be listed in Exhibit"A", Project Description and Responsibilities. 11. General Requirements. The Agency shall complete the Project with all practical dispatch in a sound, economical, and efficient manner, and in accordance with the provisions in this Agreement and all applicable laws. a. Necessary Permits Certification. The Agency shall certify to the Department that the Agency's design consultant and/or construction contractor has secured the necessary permits. b. Right-of-Way Certification. If the Project involves construction,then the Agency shall provide to the Department certification and a copy of appropriate documentation substantiating that all required right-of-way necessary for the Project has been obtained. Certification is required prior to authorization for advertisement for or solicitation of bids for construction of the Project, even if no right-of-way is required. c. Notification Requirements When Performing Construction on Department's Right-of- Way. In the event the cost of the Project is greater than$250,000.00, and the Project involves construction on the Department's right-of-way, the Agency shall provide the Department with written notification of either its intent to: i. Require the construction work of the Project that is on the Department's right-of-way to be performed by a Department prequalified contractor, or ii. Construct the Project utilizing existing Agency employees, if the Agency can complete said Project within the time frame set forth in this Agreement. d. _ If this box is checked,then the Agency is permitted to utilize its own forces and the following provision applies: Use of Agency Workforce. In the event the Agency proceeds with any phase of the Project utilizing its own forces,the Agency will only be reimbursed for direct costs (this excludes general overhead). e. _ If this box is checked, then the Agency is permitted to utilize Indirect Costs: Reimbursement for Indirect Program Expenses (select one): i. _Agency has selected to seek reimbursement from the Department for actual indirect expenses (no rate). ii. —Agency has selected to apply a de minimus rate of 10% to modified total direct costs. Note: The de minimus rate is available only to entities that have never had a negotiated indirect cost rate. When selected, the de minimus rate must be used consistently for all federal awards until such time the agency chooses to negotiate a rate. A cost policy statement and de minimis certification form must be submitted to the Department for review and approval. iii. _ Agency has selected to apply a state or federally approved indirect cost rate. A federally approved rate agreement or indirect cost allocation plan (ICAP) must be submitted annually. f. Agency Compliance with Laws, Rules,and Regulations,Guidelines,and Standards.The Agency shall comply and require its contractors and subcontractors to comply with all terms and conditions of this Agreement and all federal, state, and local laws and regulations applicable to this Project. 759 Page b oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 g. Claims and Requests for Additional Work. The Agency shall have the sole responsibility for resolving claims and requests for additional work for the Project. The Agency will make best efforts to obtain the Department's input in its decisions. The Department is not obligated to reimburse for claims or requests for additional work. 12. Contracts of the Agency: a. Approval of Third Party Contracts. The Department specifically reserves the right to review and approve any and all third party contracts with respect to the Project before the Agency executes or obligates itself in any manner requiring the disbursement of Department funds, including consultant and purchase of commodities contracts, or amendments thereto. If the Department chooses to review and approve third party contracts for this Project and the Agency fails to obtain such approval, that shall be sufficient cause for nonpayment by the Department. The Department specifically reserves unto itself the right to review the qualifications of any consultant or contractor and to approve or disapprove the employment of the same. If Federal Transit Administration (FTA) funds are used in the Project, the Department must exercise the right to third party contract review. b. Procurement of Commodities or Contractual Services. It is understood and agreed by the Parties hereto that participation by the Department in a project with the Agency, where said project involves the purchase of commodities or contractual services where purchases or costs exceed the Threshold Amount for CATEGORY TWO per Section 287.017, Florida Statutes, is contingent on the Agency complying in full with the provisions of Section 287.057, Florida Statutes. The Agency's Authorized Official shall certify to the Department that the Agency's purchase of commodities or contractual services has been accomplished in compliance with Section 287.057, Florida Statutes. It shall be the sole responsibility of the Agency to ensure that any obligations made in accordance with this Section comply with the current threshold limits. Contracts, purchase orders, task orders, construction change orders, or any other agreement that would result in exceeding the current budget contained in Exhibit "B", Schedule of Financial Assistance, or that is not consistent with the Project description and scope of services contained in Exhibit "A", Project Description and Responsibilities must be approved by the Department prior to Agency execution. Failure to obtain such approval, and subsequent execution of an amendment to the Agreement if required, shall be sufficient cause for nonpayment by the Department, in accordance with this Agreement. c. Consultants' Competitive Negotiation Act. It is understood and agreed by the Parties to this Agreement that participation by the Department in a project with the Agency, where said project involves a consultant contract for professional services, is contingent on the Agency's full compliance with provisions of Section 287.055, Florida Statutes, Consultants' Competitive Negotiation Act. In all cases, the Agency's Authorized Official shall certify to the Department that selection has been accomplished in compliance with the Consultants' Competitive Negotiation Act. d. Disadvantaged Business Enterprise (DBE) Policy and Obligation. It is the policy of the Department that DBEs, as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate in the performance of contracts financed in whole or in part with Department funds under this Agreement. The DBE requirements of applicable federal and state laws and regulations apply to this Agreement. The Agency and its contractors agree to ensure that DBEs have the opportunity to participate in the performance of this Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance with applicable federal and state laws and regulations to ensure that the DBEs have the opportunity to compete for and perform contracts. The Agency and its contractors and subcontractors shall not discriminate on the basis of race, color, national origin or sex in the award and performance of contracts, entered pursuant to this Agreement. 760 Page t oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 13. Maintenance Obligations. In the event the Project includes construction or the acquisition of commodities then the following provisions are incorporated into this Agreement: a. The Agency agrees to accept all future maintenance and other attendant costs occurring after completion of the Project for all improvements constructed or commodities acquired as part of the Project. The terms of this provision shall survive the termination of this Agreement. 14. Sale, Transfer, or Disposal of Department-funded Property: a. The Agency will not sell or otherwise transfer or dispose of any part of its title or other interests in real property, facilities, or equipment funded in any part by the Department under this Agreement without prior written approval by the Department. b. If a sale, transfer, or disposal by the Agency of all or a portion of Department-funded real property, facilities, or equipment is approved by the Department, the following provisions will apply: i. The Agency shall reimburse the Department a proportional amount of the proceeds of the sale of any Department-funded property. ii. The proportional amount shall be determined on the basis of the ratio of the Department funding of the development or acquisition of the property multiplied against the sale amount, and shall be remitted to the Department within ninety (90) days of closing of sale. iii. Sale of property developed or acquired with Department funds shall be at market value as determined by appraisal or public bidding process, and the contract and process for sale must be approved in advance by the Department. iv. If any portion of the proceeds from the sale to the Agency are non-cash considerations, reimbursement to the Department shall include a proportional amount based on the value of the non-cash considerations. c. The terms of provisions "a" and "b" above shall survive the termination of this Agreement. i. The terms shall remain in full force and effect throughout the useful life of facilities developed, equipment acquired, or Project items installed within a facility, but shall not exceed twenty (20)years from the effective date of this Agreement. ii. There shall be no limit on the duration of the terms with respect to real property acquired with Department funds. 15. Single Audit. The administration of Federal or State resources awarded through the Department to the Agency by this Agreement may be subject to audits and/or monitoring by the Department. The following requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of Federal awards or State financial assistance or limit the authority of any state agency inspector general, the State of Florida Auditor General,or any other state official.The Agency shall comply with all audit and audit reporting requirements as specified below. Federal Funded: a. In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F — Audit Requirements, monitoring procedures may include but not be limited to on-site visits by Department staff and/or other procedures, including reviewing any required performance and financial reports, following up, ensuring corrective action, and issuing management decisions on weaknesses found through audits when those findings pertain to Federal awards provided 761 Page u oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 through the Department by this Agreement. By entering into this Agreement, the Agency agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The Agency further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department, State of Florida Chief Financial Officer(CFO), or State of Florida Auditor General. b. The Agency, a non-Federal entity as defined by 2 CFR Part 200, Subpart F — Audit Requirements, as a subrecipient of a Federal award awarded by the Department through this Agreement, is subject to the following requirements: i. In the event the Agency expends a total amount of Federal awards equal to or in excess of the threshold established by 2 CFR Part 200, Subpart F — Audit Requirements, the Agency must have a Federal single or program-specific audit conducted for such fiscal year in accordance with the provisions of 2 CFR Part 200, Subpart F —Audit Requirements. Exhibit "H", Audit Requirements for Awards of Federal Financial Assistance, to this Agreement provides the required Federal award identification information needed by the Agency to further comply with the requirements of 2 CFR Part 200, Subpart F — Audit Requirements. In determining Federal awards expended in a fiscal year, the Agency must consider all sources of Federal awards based on when the activity related to the Federal award occurs, including the Federal award provided through the Department by this Agreement. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by 2 CFR Part 200, Subpart F —Audit Requirements. An audit conducted by the State of Florida Auditor General in accordance with the provisions of 2 CFR Part 200, Subpart F — Audit Requirements, will meet the requirements of this part. ii. In connection with the audit requirements, the Agency shall fulfill the requirements relative to the auditee responsibilities as provided in 2 CFR Part 200, Subpart F — Audit Requirements. iii. In the event the Agency expends less than the threshold established by 2 CFR Part 200, Subpart F—Audit Requirements, in Federal awards, the Agency is exempt from Federal audit requirements for that fiscal year. However, the Agency must provide a single audit exemption statement to the Department at FDOTSingleAuditCo)dot.state.fl.us no later than nine months after the end of the Agency's audit period for each applicable audit year. In the event the Agency expends less than the threshold established by 2 CFR Part 200, Subpart F — Audit Requirements, in Federal awards in a fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F — Audit Requirements, the cost of the audit must be paid from non-Federal resources(i.e.,the cost of such an audit must be paid from the Agency's resources obtained from other than Federal entities). iv. The Agency must electronically submit to the Federal Audit Clearinghouse (FAC) at ht cweb/ the audit reporting package as required by 2 CFR Part 200, Subpart F—Audit Requirements,within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period. The FAC is the repository of record for audits required by 2 CFR Part 200, Subpart F —Audit Requirements. However,the Department requires a copy of the audit reporting package also be submitted to FDOTSingleAuditCo)dot.state.fl.us within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period as required by 2 CFR Part 200, Subpart F—Audit Requirements. v. Within six months of acceptance of the audit report by the FAC, the Department will review the Agency's audit reporting package, including corrective action plans and 762 Page a oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 management letters, to the extent necessary to determine whether timely and appropriate action on all deficiencies has been taken pertaining to the Federal award provided through the Department by this Agreement. If the Agency fails to have an audit conducted in accordance with 2 CFR Part 200, Subpart F—Audit Requirements, the Department may impose additional conditions to remedy noncompliance. If the Department determines that noncompliance cannot be remedied by imposing additional conditions, the Department may take appropriate actions to enforce compliance, which actions may include but not be limited to the following: 1. Temporarily withhold cash payments pending correction of the deficiency by the Agency or more severe enforcement action by the Department; 2. Disallow (deny both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not in compliance; 3. Wholly or partly suspend or terminate the Federal award; 4. Initiate suspension or debarment proceedings as authorized under 2 C.F.R. Part 180 and Federal awarding agency regulations (or in the case of the Department, recommend such a proceeding be initiated by the Federal awarding agency); 5. Withhold further Federal awards for the Project or program; 6. Take other remedies that may be legally available. vi. As a condition of receiving this Federal award,the Agency shall permit the Department or its designee, the CFO, or State of Florida Auditor General access to the Agency's records, including financial statements,the independent auditor's working papers, and project records as necessary. Records related to unresolved audit findings, appeals, or litigation shall be retained until the action is complete or the dispute is resolved. vii. The Department's contact information for requirements under this part is as follows: Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, Florida 32399-0450 FDOTSingleAuditCo)dot.state.fl.us State Funded: a. In addition to reviews of audits conducted in accordance with Section 215.97, Florida Statutes, monitoring procedures to monitor the Agency's use of state financial assistance may include but not be limited to on-site visits by Department staff and/or other procedures, including reviewing any required performance and financial reports, following up, ensuring corrective action, and issuing management decisions on weaknesses found through audits when those findings pertain to state financial assistance awarded through the Department by this Agreement. By entering into this Agreement, the Agency agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The Agency further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department, the Department of Financial Services(DFS), or State of Florida Auditor General. b. The Agency, a "nonstate entity" as defined by Section 215.97, Florida Statutes, as a recipient of state financial assistance awarded by the Department through this Agreement, is subject to the following requirements: i. In the event the Agency meets the audit threshold requirements established by Section 215.97, Florida Statutes, the Agency must have a State single or project- specific audit conducted for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and 763 Page 1 u oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Exhibit"G",Audit Requirements for Awards of State Financial Assistance, to this Agreement indicates state financial assistance awarded through the Department by this Agreement needed by the Agency to further comply with the requirements of Section 215.97, Florida Statutes. In determining the state financial assistance expended in a fiscal year, the Agency shall consider all sources of state financial assistance, including state financial assistance received from the Department by this Agreement, other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements. ii. In connection with the audit requirements, the Agency shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. iii. In the event the Agency does not meet the audit threshold requirements established by Section 215.97, Florida Statutes, the Agency is exempt for such fiscal year from the state single audit requirements of Section 215.97, Florida Statutes. However, the Agency must provide a single audit exemption statement to the Department at C„C ; iiiclleurii„k(erct.. t.at.e.fB.u. no later than nine months after the end of the Agency's audit period for each applicable audit year. In the event the Agency does not meet the audit threshold requirements established by Section 215.97, Florida Statutes, in a fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the Agency's resources (i.e., the cost of such an audit must be paid from the Agency's resources obtained from other than State entities). iv. In accordance with Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, copies of financial reporting packages required by this Agreement shall be submitted to: Florida Department of Transportation Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, Florida 32399-0405 f.:.ID .......... iii c lle u r iik(e dct..st.at.e.fB.u. And State of Florida Auditor General Local Government Audits/342 111 West Madison Street, Room 401 Tallahassee, FL 32399-1450 Email: f� a dg2.n Ilceall(cvt.(e au.�d.st[at.e.fl.u. V. Any copies of financial reporting packages, reports, or other information required to be submitted to the Department shall be submitted timely in accordance with Section 215.97, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. A. The Agency, when submitting financial reporting packages to the Department for audits done in accordance with Chapters 10.550 (local governmental entities) or 764 Page 1-1 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date the reporting package was delivered to the Agency in correspondence accompanying the reporting package. vii. Upon receipt, and within six months, the Department will review the Agency's financial reporting package, including corrective action plans and management letters, to the extent necessary to determine whether timely and appropriate corrective action on all deficiencies has been taken pertaining to the state financial assistance provided through the Department by this Agreement. If the Agency fails to have an audit conducted consistent with Section 215.97, Florida Statutes, the Department may take appropriate corrective action to enforce compliance. viii. As a condition of receiving state financial assistance, the Agency shall permit the Department or its designee, DFS, or the Auditor General access to the Agency's records, including financial statements, the independent auditor's working papers, and project records as necessary. Records related to unresolved audit findings, appeals, or litigation shall be retained until the action is complete or the dispute is resolved. c. The Agency shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five years from the date the audit report is issued and shall allow the Department or its designee, DFS, or State of Florida Auditor General access to such records upon request. The Agency shall ensure that the audit working papers are made available to the Department or its designee, DFS, or State of Florida Auditor General upon request for a period of five years from the date the audit report is issued, unless extended in writing by the Department. 16. Notices and Approvals. Notices and approvals referenced in this Agreement must be obtained in writing from the Parties' respective Administrators or their designees. 17. Restrictions, Prohibitions, Controls and Labor Provisions: a. Convicted Vendor List. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. b. Discriminatory Vendor List. In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a contract to provide goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity. c. Non-Responsible Contractors. An entity or affiliate who has had its Certificate of Qualification suspended, revoked,denied,or have further been determined by the Department to be a non-responsible contractor, may not submit a bid or perform work for the construction or repair of a public building or public work on a contract with the Agency. 765 Page 12 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 d. Prohibition on Using Funds for Lobbying. No funds received pursuant to this Agreement may be expended for lobbying the Florida Legislature,judicial branch, or any state agency, in accordance with Section 216.347, Florida Statutes. e. Unauthorized Aliens. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation will be cause for unilateral cancellation of this Agreement. f. Procurement of Construction Services. If the Project is procured pursuant to Chapter 255, Florida Statutes, for construction services and at the time of the competitive solicitation for the Project, 50 percent or more of the cost of the Project is to be paid from state-appropriated funds, then the Agency must comply with the requirements of Section 255.0991, Florida Statutes. g. E-Verify. The Agency shall: i. Utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Agency during the term of the contract; and ii. Expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. h. Executive Order 20-44. Pursuant to Governor's Executive Order 20-44, if the Agency is required by the Internal Revenue Code to file IRS Form 990 and is named in statute with which the Department must form a sole-source, public-private agreement; or through contract or other agreement with the State, annually receives 50%or more of its budget from the State or from a combination of State and Federal funds, Recipient shall submit an Annual Report to the Department, including the most recent IRS Form 990, detailing the total compensation for each member of the Agency executive leadership team. Total compensation shall include salary, bonuses, cashed-in leave, cash equivalents, severance pay, retirement benefits, deferred compensation, real-property gifts, and any other payout.The Agency shall inform the Department of any changes in total executive compensation during the period between the filing of Annual Reports within 60 days of any change taking effect. All compensation reports shall detail the percentage of executive leadership compensation received directly from all State and/or Federal allocations to the Agency. Annual Reports shall be in the form approved by the Department and shall be submitted to the Department at fdotsingleaudit@dot.state.fl.us within 180 days following the end of each tax year of the Agency receiving Department funding. i. Design Services and Construction Engineering and Inspection Services. If the Project is wholly or partially funded by the Department and administered by a local governmental entity, except for a seaport listed in Section 311.09, Florida Statutes, or an airport as defined in Section 332.004, Florida Statutes, the entity performing design and construction engineering and inspection services may not be the same entity. 18. Indemnification and Insurance: a. It is specifically agreed between the Parties executing this Agreement that it is not intended by any of the provisions of any part of this Agreement to create in the public or any member thereof, a third party beneficiary under this Agreement, or to authorize anyone not a party to this Agreement to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this Agreement. The Agency guarantees the payment of all just claims for materials, supplies, tools, or labor and other just claims against the Agency or any 766 Page 16 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 subcontractor, in connection with this Agreement. Additionally, the Agency shall indemnify, defend, and hold harmless the State of Florida, Department of Transportation, including the Department's officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the Agency and persons employed or utilized by the Agency in the performance of this Agreement. This indemnification shall survive the termination of this Agreement. Additionally, the Agency agrees to include the following indemnification in all contracts with contractors/subcontractors and consultants/subconsultants who perform work in connection with this Agreement: "To the fullest extent permitted by law, the Agency's contractor/consultant shall indemnify, defend, and hold harmless the Agency and the State of Florida, Department of Transportation, including the Department's officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the contractor/consultant and persons employed or utilized by the contractor/consultant in the performance of this Agreement. This indemnification shall survive the termination of this Agreement." b. The Agency shall provide Workers' Compensation Insurance in accordance with Florida's Workers' Compensation law for all employees. If subletting any of the work, ensure that the subcontractor(s) and subconsultant(s) have Workers' Compensation Insurance for their employees in accordance with Florida's Workers' Compensation law. If using "leased employees" or employees obtained through professional employer organizations ("PEO's"), ensure that such employees are covered by Workers' Compensation Insurance through the PEO's or other leasing entities. Ensure that any equipment rental agreements that include operators or other personnel who are employees of independent contractors, sole proprietorships, or partners are covered by insurance required under Florida's Workers' Compensation law. c. If the Agency elects to self-perform the Project,then the Agency may self-insure. If the Agency elects to hire a contractor or consultant to perform the Project, then the Agency shall carry, or cause its contractor or consultant to carry, Commercial General Liability insurance providing continuous coverage for all work or operations performed under this Agreement. Such insurance shall be no more restrictive than that provided by the latest occurrence form edition of the standard Commercial General Liability Coverage Form (ISO Form CG 00 01) as filed for use in the State of Florida. The Agency shall cause, or cause its contractor or consultant to cause, the Department to be made an Additional Insured as to such insurance. Such coverage shall be on an "occurrence" basis and shall include Products/Completed Operations coverage. The coverage afforded to the Department as an Additional Insured shall be primary as to any other available insurance and shall not be more restrictive than the coverage afforded to the Named Insured. The limits of coverage shall not be less than $1,000,000 for each occurrence and not less than a $5,000,000 annual general aggregate, inclusive of amounts provided by an umbrella or excess policy. The limits of coverage described herein shall apply fully to the work or operations performed under the Agreement, and may not be shared with or diminished by claims unrelated to the Agreement. The policy/ies and coverage described herein may be subject to a deductible and such deductibles shall be paid by the Named Insured. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention unless the Agency is a state agency or subdivision of the State of Florida that elects to self-perform the Project. Prior to the execution of the Agreement, and at all renewal periods which occur prior to final acceptance of the work, the Department shall be provided with an ACORD Certificate of Liability Insurance reflecting the coverage described herein. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department's approval or failure to disapprove any policy/ies, 767 Page 14 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. d. When the Agreement includes the construction of a railroad grade crossing, railroad overpass or underpass structure, or any other work or operations within the limits of the railroad right- of-way, including any encroachments thereon from work or operations in the vicinity of the railroad right-of-way, the Agency shall, or cause its contractor to, in addition to the insurance coverage required above, procure and maintain Railroad Protective Liability Coverage (ISO Form CG 00 35) where the railroad is the Named Insured and where the limits are not less than $2,000,000 combined single limit for bodily injury and/or property damage per occurrence, and with an annual aggregate limit of not less than $6,000,000. The railroad shall also be added along with the Department as an Additional Insured on the policy/ies procured pursuant to the paragraph above. Prior to the execution of the Agreement, and at all renewal periods which occur prior to final acceptance of the work, both the Department and the railroad shall be provided with an ACORD Certificate of Liability Insurance reflecting the coverage described herein. The insurance described herein shall be maintained through final acceptance of the work. Both the Department and the railroad shall be notified in writing within ten days of any cancellation, notice of cancellation, renewal,or proposed change to any policy or coverage described herein. The Department's approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights the Department may have. e. When the Agreement involves work on or in the vicinity of utility-owned property or facilities, the utility shall be added along with the Department as an Additional Insured on the Commercial General Liability policy/ies procured above. 19. Miscellaneous: a. Environmental Regulations. The Agency will be solely responsible for compliance with all applicable environmental regulations and for any liability arising from non-compliance with these regulations, and will reimburse the Department for any loss incurred in connection therewith. b. Non-Admission of Liability. In no event shall the making by the Department of any payment to the Agency constitute or be construed as a waiver by the Department of any breach of covenant or any default which may then exist on the part of the Agency and the making of such payment by the Department,while any such breach or default shall exist, shall in no way impair or prejudice any right or remedy available to the Department with respect to such breach or default. c. Severability. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected. In such an instance, the remainder would then continue to conform to the terms and requirements of applicable law. d. Agency not an agent of Department. The Agency and the Department agree that the Agency, its employees, contractors, subcontractors, consultants, and subconsultants are not agents of the Department as a result of this Agreement. e. Bonus or Commission. By execution of the Agreement, the Agency represents that it has not paid and, also agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the financing hereunder. f. Non-Contravention of State Law. Nothing in the Agreement shall require the Agency to observe or enforce compliance with any provision or perform any act or do any other thing in 768 Page 15 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENTT GRANT AGREEMENT OGC 412512023 contravention of any applicable state law. If any of the provisions of the Agreement violate any applicable state law, the Agency will at once notify the Department in writing so that appropriate changes and modifications may be made by the Department and the Agency to the end that the Agency may proceed as soon as possible with the Project. g. Execution of Agreement. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which shall constitute the same Agreement. A facsimile or electronic transmission of this Agreement with a signature on behalf of a party will be legal and binding on such party. h. Federal Award Identification Number(FAIN). If the FAIN is not available prior to execution of the Agreement, the Department may unilaterally add the FAIN to the Agreement without approval of the Agency and without an amendment to the Agreement. If this occurs, an updated Agreement that includes the FAIN will be provided to the Agency and uploaded to the Department of Financial Services' Florida Accountability Contract Tracking System(FACTS). I. Inspector General Cooperation. The Agency agrees to comply with Section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes. j. Law,Forum,and Venue.This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. In the event of a conflict between any portion of the contract and Florida law,the laws of Florida shall prevail. The Agency agrees to waive forum and venue and that the Department shall determine the forum and venue in which any dispute under this Agreement is decided. IN WITNESS WHEREOF,the Parties have executed this Agreement on the day and year written above. AGENCAbne roe Count rd of oun STATE OF FLORIDA,DEPARTMENT OF TRANSPORTATION Comm' DowSigned by: By: B Name: Cindy Capdevila Name: Craig Cates Title: D6-Director of Transportation Development Mayor 2 -� STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION A13f S VIN MADOK, CLERK Legal Review: DocuSigned by: ov- •. ._ '��.P .•°r s De ty Clerk °, ° 681 OVED AS TO FORM A LEGAL SUFFICIENCY 7donr e untyAttorney'@Otflce ! th-lia MaUlen Archer ' Au tint County Attorney 3 � r C7 L r't•t -71 OC: C Q C^ -7 Z7 rn w O cn Page 16 of 22 769 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1C7-255C84FDAD16 To:Simon.Huang@dot.state.fl.us FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL G2M95 811612023 CONTRACT INFORMATION Contract. G2M95 Contract'1`"oe_ GD-GRANT DISBURSEMENT(GRANT) Method of Procc eoment. G-GOVERMENTAL AGENCY(287.057,F.S.) Vendor Name: MONROE COUNTY BOCC Ven,dorlb F596000749114 peginnirig Bate of This Agreement 08/15/2023 Ending Date of This Agreement., 12131/2024-- 06/30/2025 Contract Total/Bta+;igetary C0111hot, - ct=$426,000.00 Po$tription. SFY24-MICRO-MOBILITY IMPROVEMENT SERVICE DEVELOPEMENT GRANTFOR MONROE COUNTY FUNDS APPROVAL INFORMATION FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE,CPA,COMPTROLLER ON 811612023 Action: Original evielved crApproved: APPROVED organization Code; 55062020629 Expansion Option: Al Object Code.- 751000 Amount: $426,000.00 Financial Project: 45215618401 Work Activity FCT,,. 215 OODA: Fiscal Year. 2024 Budget Entity; 55100100 category/Category,Year: 088774/24 Amerldment-ID: 0001 equence; 00 User Assigned ID: Inc Line(ft')i/Status:. 0001/04 Total Amount: $426,000.00 Pagel of 1 770 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4/25/2023 EXHIBIT A Project Description and Responsibilities A. Project Description (description of Agency's project to provide context, description of project components funded via this Agreement (if not the entire project)): Monroe County Transit will be working with a transit provider to provide on-demand service for the residents of Stock Island. This project will help connect Stock Island residents with existing public transit opportunities established by Key West Transit within Stock Island and Key West to safely and effectively travel. It will also complement the Key West Transit system in an effort to reduce the overall number of vehicular trips on US1. B. Project Location (limits, city, county, map): Monroe County Board of County Commissioners/Key West, FL/Monroe C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate timeline, project schedule, project size): "Service Development Projects specifically include projects involving the use of new technologies, services, routes, or vehicle frequencies; the purchase of special transportation services, and other such techniques for increasing service to the riding public as are applicable to specific localities and transit user groups. Projects involving the application of new technologies or methods for improving operations, maintenance, and marketing in public transit systems can be funded through the Service Development program. Eligible capital costs are any costs that would be defined as capital costs by the Federal Transit Administration. Examples would include, but not be limited to: the acquisition of buses for fleet and service expansions; transfer facilities; intermodal terminals and park and ride facilities; and passenger amenities, such as passenger shelters and bus stop signs. Eligible net operating costs are all operating costs of a project; less any federal funds, fares, or other sources of income to the project." D. Deliverable(s): Monroe County Transit will be working with a transit provider to provide on-demand service for the residents of Stock Island. The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice purposes will be the incremental progress made toward completion of project scope elements. Supporting documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of incremental progress that has been made, and provide evidence that the payment requested is commensurate with the accomplished incremental progress and costs incurred by the Agency. E. Unallowable Costs (including but not limited to): N/A F. Transit Operating Grant Requirements (Transit Only): Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The original grant agreement will include funding for year one. Funding for years two and three will be added by amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year have been met. 771 Page 1 t OT zz DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4/25/2023 EXHIBIT B Schedule of Financial Assistance TRANSIT OPERATING ONLY FUNDS AWARDED TO THE AGENCY PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: A. Fund Type and Fiscal Year: Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding Project Type Category Fiscal Code CFDA Funding Source Description Amount Number Year Number 452156-1-84-01 DPTO 088774 2024 751000 55.012 Public Transit Service Development Program $426,000.00 Total Financial Assistance $426,000.00 B. Operations Phase -Estimate of Project Costs by Budget Category: Budget Categories State Local Federal Total Operations (Transit Only) Salaries $0 $0 $0 $0 Fringe Benefits $0 $0 $0 $0 Contractual Services $426,000 $426,000 $0 $852,000 Travel $0 $0 $0 $0 Other Direct Costs $0 $0 $0 $0 Indirect Costs $0 $0 $0 $0 Totals $426,000 $426,000 $0 $852,000 * Budget category amounts are estimates and can be shifted between items without amendment (because they are all within the Operations Phase). C. Cost Reimbursement The Agency will submit invoices for cost reimbursement on a: _Monthly X Quarterly _Other: basis upon the approval of the deliverables including the expenditure detail provided by the Agency. Scope Code and/or Activity 30.09.01 Line Item (ALI) (Transit Only) BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached. Simon Huang Department Grant Manager Name 5° nY 12/27/2023 1 4:31 PM EST Signat& , Date 772 Page 10 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4/25/2023 EXHIBIT D AGENCY RESOLUTION PLEASE SEE ATTACHED 773 Page 1 a OT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4/25/2023 EXHIBIT E PROGRAM SPECIFIC TERMS AND CONDITIONS—TRANSIT (Service Development) 1. Conformance with Enabling Legislation. This Agreement is in conformance with Section 341.051, F.S. 2. Bus Transit System. In accordance with Section 341.061, F.S., and Rule Chapter 14-90, Florida Administrative Code, the Agency shall submit and the Department shall have on file, an annual safety certification that the Agency has adopted and is complying with its adopted System Safety Program Plan pursuant to Rule Chapter 14-90, F.A.C., and has performed annual safety inspections of all buses operated. 3. Transit Vehicle Inventory Management. The agency will follow the Department's Transit Vehicle Inventory Management Procedure (725-030-025), which outlines the requirements for continuing management control, inventory transfer and disposal actions. This procedure pertains ONLY to capital procurements of rolling stock using the FTA Section 5310, Section 5311, Section 5316, and Section 5317 programs as the funding source, or where the Department participates in 50% or more of the public transit vehicle's purchase price. This may include vehicles purchased under the State Transit Block Grant Program, State Transit Corridor Program, State Transit Service Development Program, or other applicable Department programs. 4. Progress Reports. The Agency will submit Semi-Annual Progress Reports on monthly ridership data. Reports are due no later than January 301h for the period ending December 31s'and July 301h for the period ending June 301h. 5. Project Goals and Service Data. The Agency must report on work efforts and provide a detailed, side-by-side comparison of the project goals and actual service data. 6. Submittal of Proposed Timeline. The Agency will submit a Proposed Time Line for Service Development Activities prior to the commencement of the project. 7. Final Report. At any time when it becomes necessary to terminate the project or at the end of the two years, a Final Report will be submitted by the Agency. This report will accompany the Final Invoice for reimbursement. The Final Report will include the following: a) An evaluation of the attainment of the goals and objectives. b) The reasons any of the goals were not met. c) The benefit accrued by the Agency. d) A statement of the Agency's intent to continue with the service demonstrated. -- End of Exhibit E-- 774 Page 2u oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4/25/2023 EXHIBIT F Contract Payment Requirements Florida Department of Financial Services, Reference Guide for State Expenditures Cost Reimbursement Contracts Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). Supporting documentation shall be submitted for each amount for which reimbursement is being claimed indicating that the item has been paid. Documentation for each amount for which reimbursement is being claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved agreement budget may be reimbursed. These expenditures must be allowable (pursuant to law) and directly related to the services being provided. Listed below are types and examples of supporting documentation for cost reimbursement agreements: (1) Salaries: A payroll register or similar documentation should be submitted. The payroll register should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable. (2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the employee (e.g., insurance premiums paid). If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits,then the calculation for the fringe benefits amount must be shown. Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe benefits. (3) Travel: Reimbursement for travel must be in accordance with Section 112.061, Florida Statutes, which includes submission of the claim on the approved State travel voucher or electronic means. (4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. If nonexpendable property is purchased using State funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with Department of Management Services Rule 60A-1.017, Florida Administrative Code, regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property as defined in Section 273.02, Florida Statutes, for subsequent transfer to the State. (5) In-house charges: Charges which may be of an internal nature (e.g., postage, copies, etc.) may be reimbursed on a usage log which shows the units times the rate being charged. The rates must be reasonable. (6) Indirect costs: If the contract specifies that indirect costs will be paid based on a specified rate, then the calculation should be shown. Contracts between state agencies, and/or contracts between universities may submit alternative documentation to substantiate the reimbursement request that may be in the form of FLAIR reports or other detailed reports. The Florida Department of Financial Services, online Reference Guide for State Expenditures can be found at this web address „kt. . ../ vv....iEm flcrlir aefc.eci mfC.:�li li lici�f l�lai�u. all fr ceu. i mei�t fRefereineeG:..jlidefcrStateE .eindlit.u.ire�. .r4f. 775 Page 2-I OT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4/25/2023 EXHIBIT G AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES:— Awarding Agency: Florida Department of Transportation State Project Title: Public Transit Service Development Program CSFA Number: 55.012 *Award Amount: $426,000 *The award amount may change with amendments Specific project information for CSFA Number 55.012 is provided at: Ih tp. „p,p f.r �,,,gp -, /�eardhC a[4.o aspx COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT: State Project Compliance Requirements for CSFA Number 55.012 are provided at: .:k:tp ... .p.l . ..::tie .::.q iED./s /�eardhC oi�:p..I!Jain.ce, . ..p The State Projects Compliance Supplement is provided at: Ih„kt . „ ,p ,flrj..,,gp ePi2 allii i ge, p 776 Page 2z OT z2 uu� Y, 0 IW'q:IIL..... II�I A III '0�III������ IIIIIIIIIIIIIII IIIIIIIIIIIIIII /'"''�/ / /„ I ENfAND MICROTR SIT SERVICE ON y, ., i///i//�// / RFP Number: RFP-540 u° f ame of Firm: Freebee ing Address: 373 NE 61st St Miami FI, 33137 Contact Person: Jason Spiegel son@ridefreebee.com � e Number: 215.370.5699 it 16, 2024 AN 1 / b�.a''tYb✓7'NIiO w A(�,u',.ti, 1 X" If'�'� .,,1� ';N' fi",;;pl " ME v r 777 ollf Ca�,-,,rvlte� illts III xeculdve swri ri aIIVry I, r"iii c i�iii i 9 9 2. Vwridmr,, Qua if iZaltiiiwris mri d '1( tk"A"IS 2.2 sh",T)Hk, 2.3 Key SU, ff 217 2.4 'A II ii g-�ii.n el" t 43 2.11�5 sb" II.")Hfty sb" ff [3�,' vvk' fl-� 44 2.6 4 1�1151111 3. ....IIIe c rioIIVo9 y Ca a i�II�i�It�e s 49 1,"Yll "�,�� I �n� liv lj� 3.1'� Cl'�,stcl 'I'l �� �, �ll"I "Al A IS 3.2 S(l)fNm,, "e,, �,dhr"�g )iiq""X' 1�115 3 liv SM jO N IF 0 IE 111COU'l UU,J I Y 0 2 778 ollf Ca�,-,,rvlte� illts 4. 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Ell (5,2 6.3 6.4 ( S t" 'II22 MO N F?0�E 111COU'l�14 I Y Ff 03 779 ollf Ca�,-',rvlte� illts 17. courilty (m' ,i� ri a ri c i�a ri If o r" a It i�o ri, a ri d i�ltiQalu�M�l 11�24 (m 17.11� 17.2II 0 CoHkI s II 0 A f f I f a', t IR9 17'.3 a,,,r"'id Cor"'ifkct of rIterest s e �MO 17'.4 Illn /('3........... r� ........ ........ 17'.15 oca,,d ���lreferer'c brr",t a,,,r'i E Ireap,, e e r'i'it s �M2 17'.6 Crh-",t �e Sta,,,ter",t e-"'i t IM3 17'.17' ",,,/e-"'i d o CeII°'t,.IIf III a,,t o-,,.' e( a,, d II If°'lEl� 'i I'i z e d C o a,, -i e s ll�34 �Sts 17'.8 It II ll�3�5 """'vv III 3 s e s s a,,,t o ll�3 6 s s a,/,II-'i c e a,/,II-"'i d r'i d e f II c a,/,t II o II-,,.' S t a,/,t e e r,,.'i t �M'7' ,�'/" I "�'r-t�.......; ll�41�5 III III IIr"'i s a,/,r"'i c e A g,,,e""' t C 17.11�U Ar-is'vvered eqp,, e d e s t 1 o s ll�41 6 17'.lll 3 'Ir,o',,,,II d e t--i Ir,e(y (3) C .,folt t ar ',eferer"'ice a,/,r"'id d-"'iree (3) IWI1' CII edt �ferer-ices MO N Its?0 IE 111COU'l Ilt,J I Y Ff 04 5 Fla&a S.I F 780 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII II�� 1 I 1 ,r I / 1 1 I f r � I� I r r r n � r � rr w NJ ! r r I r , r r, r i �...... ..... r dr r r 1, � % ✓//r !"'' � i {/ } )"�,rrl H �°. it I!� ➢! r /i b ail. 1 ," i� rJ �� i vrv� u v ,,,., �,,,�/6//ii%a,n (,,,,,, ,..,,.���r'1MYWi9�,..,I,JY,!�'H�i�� ��w;�y�HJ➢wav bi u�+ ,,,_�//,,c ,,,, �rrrr�r� rr,/,rrf r////riflfwrf�J�6JarflJyfVii�l{y 4rr✓ufvirMAN ��� f IWNr/�r✓�((�yDy9 ,.,, „<�,�,,, �, , ', , l !r r, ��� ,`rhP� � r/�H�iiii r" I Mll"¢ n � rr �(((r ;nYl{YYr ru. �� i irk ✓ �/r� s ��uuwwd Oi U r o Y o{r U ��rirr !r�//��rrp/((� � � � ! � wu')) ��� „{f, ����or ��u °o, mmGr ���irr���i IIII IU,��rro��or�ll fi�����,,«�� imuuu///Fri„ r�/r r✓//ir rr���l r���� r'f auur>%% rr ' ,�: I•lu1lellD . ���hu7 7 VHl S.&L.1. +' amli,. 0rrrr/lr'irruu 781 Su�r r a r,,y Dear Monroe County, This Letter is in response to RFP-540, ON-DEMAND MICROTRANSIT SERVICE ON STOCK ISLAND AND KEY WEST. Freebee is honored to submit our proposal to be the selected service provider for Monroe County's new on-demand microtransit service, "ConchConnect." Leveraging our extensive experience in microtransit solutions, we aim to deliver a comprehensive, efficient, and community-integrated service tailored specifically to the unique cultural and logistical dynamics of the Florida Keys. I)'�,,io,`eclt P1144�cvIic,,tgeI IneIII1It coifIII1d IIII n eIIIneIIIitcmtIIIoIiV � Freebee proposes a clear and structured approach to project management and implementation, ensuring that ConchConnect seamlessly integrates into Monroe County's transportation landscape. Our plan includes detailed simulation guidance to predict and optimize service routes and schedules effectively. We are committed to providing Monroe County with advanced software technology and comprehensive trip data analytics that enable continuous evaluation and enhancement of the service. c III id CwI lnIII Our technology platform is designed to be a customer-centric experience at its core, offering easy-to-use features that allow riders to manage their transportation efficiently. The Freebee app includes built-in notifications for trip status, changes, marketing, and updates. Additionally, we are fully prepared to expand our notification capabilities to meet Monroe County's evolving needs, ensuring that our communication remains clear, timely, and effective. MO N iF 0 iE COUI�,J I Y lkt�ll P"I", 06 7 7 HH ISH 782 Su�r r a r,,y cots iiiid Freebee values efficiency and transparency in all our partnerships. We go above and beyond for our clients, making them feel like they are the most important. This dedication has resulted in never having a contract cancelled. Our commitment to excellence extends beyond mere transportation services; we strive to foster genuine partnerships with our clients, listening to their needs, addressing concerns promptly, and continuously seeking opportunities for improvement. By prioritizing open communication and collaborative decision-making, we ensure that our clients feel valued and supported every step of the way. Since 2018, Freebee has been deeply ingrained in the fabric of the Florida Keys community, with our ongoing successful operations in Islamorada solidifying our strong community presence. Our service has been finely tuned to resonate with the local cultural ethos, ensuring that our staff and service are not just in the Keys but a part of the Keys. This deep community integration is pivotal as we understand the critical role of microtransit in enhancing the mobility of the workforce, particularly in facilitating the daily commute between Stock Island and Key West. Our model blends the decisive and effective leadership of our data-informed, expert team with a flexible and adaptive approach, customizing our services to suit the distinct ecosystem of each community. Based on the Freebee team's expertise in running similar services in South Florida since 2012, and its assessment of the transportation needs outlined in the request, Freebee has arrived at a feasible and realistic operating plan that ensures initial success, while maximizing the service's potential and longevity. It is the Freebee team's intention to set up, run and manage a 100% electric transportation service for the people of Monroe County that leverages efficiencies while maintaining the highest level of customer service. MO N ICI?0 IE COUI IIU4 I Y lkt�ll P"I", 011117 75:7HH&ISH 783 Su�r r a r,,y In summary, Freebee is excited about the opportunity to collaborate with Monroe County to launch the ConchConnect service. We are confident in our ability to deliver a microtransit solution that not only meets but exceeds the expectations of Monroe County and its residents. Our commitment to operational excellence, combined with our deep respect for and integration into the local culture, makes us the ideal partner for this initiative. The proposed "ConchConnect, powered by Freebee" service goes beyond mere mobility solutions; it's a catalyst for bringing communities closer together, reinforcing their resilience, celebrating their cultural distinctiveness, and fostering a sense of pride in residents' homes. Freebee values your review of our submission and is available to address any questions you may have. Sincerely, Jason Spiegel Managing Partner Beefree LLC d/b/a Freebee MO ICI?0 IE COUI�14 I Y Ff lkt�ll P"I", 08 7 7 HH ISH 784 r, I r f 1 i MV y I I�IW� I i 9 I c � I, r o � it 1T I " I v/ is + III i A � luui�i iiir iiii iin o� "IIII�rU„ IUl»„ „,,, P�aYa�r �� ���i Ili III�� I 785 ,,, n g Freebee is a turnkey transportation service. Since 2012, we have worked with governmental agencies to provide a reliable transit option that is fun, easy, and convenient for riders and that is simple for the County. As such, we assume the responsibility for the supervision of service. County personnel are not needed to help coordinate vehicles, drivers, and schedules or to coordinate with local businesses. Our success is based on our ability to provide that service, from A to Z, for the city. Additionally, the price outlined in our fee proposal includes ALL costs associated with our services. This price also includes for providing qualified personnel on an hourly basis if ever needed from the County. We DO NOT charge extra for any of our services; planning, technology, data analysis, economic development, etc. If contacted by Monroe County, Freebee provides all it's resources at no additional cost. Freebee's pricing structure i uer ' tragfitfc�rward as we strive to provide a turnkey operation �w`rth high execution. • Drivers,- Paid living wage and provided Health Care Insurance • Vehicles • Charg:ing tatrns and Vehicle Electricity • A p Development, Maintenance, and Licensing • Hiring; Training; and Scheduling of Drivers/Brand Ambassadors • Progrdm:ar�d Performance Management • Live Data Integration • Vehicle Maintenance • Vehicle Occupancy and Storage • Insurance • Marketing, PR, and Outreach • Sponsorship/Advertising Sales • Transportation Planning and Design • Miscellaneous Supplies (Cleaning, etc) iMO N iF?0 i s COUI ii�14 I Y �� „, `,��' i•rutt�u��� III '/' 75:7HH&ISH 786 "IIII,,, Illl l IIII°IIIL ,,, n l°; III mu.,llIIII IIII/ III4cmte During the first 3-6 months of the service, we recommend covering as many hours as possible while the system collects data to further provide cost efficiencies for the service We believe through this data we will be able to identify hours of the day where we can provide for a minimum fleet to reduce costs. With service hours from 5pm-9pm, 7 days per week, this equates to a total of 16 hours of service per day. Within those 16 hours, our launch strategy is to provide 5 vehicles operating 12 out of those 16 hours, for a total of 84 hours per vehicle weekly. As data comes in, there may be an opportunity to reduce the weekly hours per vehicle down to 70 hours. With this approach, we will work hand and hand with Monroe County to implement the best schedule for highest efficiency. Based on this, I have outline multiple pricing scenarios below that all provide significant cost savings to Monroe County: e I i c,,t III III o ,A. 5 Vehicles 84 Hours of Service Weekly at $37.28/hr per vehicle $162,848 Per Vehicle Annually x 5 $814,240 Annual Cost $20,0001m, 'p4ementation Fee Total astJorl ar 1 = $834,240 Annually Total Coy#fo;r Year 2 and beyond = $814,240 Annually "This- scenario would_be advisable in cases where demand remains consistently high, necessitating uninterrupted service provision seven days a week, year-round. P IMO N IF 0 IE 111C U"U4 I Ff a�t�u��� 75�7HH I=.H 787 „, n g c e i i cots i iiw o 5 Vehicles 84 Hours of Service Weekly (3) Vehicles at $37.28/hr $162,848 Per Vehicle Annually x 3 70 Hours of Service Weekly (2) Vehicles at $40.76/hr $148,363 Per Vehicle Annually x 2 $785,270 Annual Cost $20,000 Implementation Fee Total Cost for Year 1 = $805,270 Annually Total Cost for Year 2 and beyond = $785,270 Annually **In this scenario, it would be advisable to consider adjusting service levels based on data insights that reveal specific hours or days of the week with lower demand. This approach ensures optimal resource allocation by potentially reducing the number of operotin vehicles from the standard five during off- peak periods: Given that both scenarios fall below the anticipated budget, we have the flexibility to introduce extra vehicles into our fleet during peak seasons to meet heightened demand. We are eager to engage in further dialogue with Monroe _. County to determine service levels that optimize performance without compromisn-g cast-effectiveness. P IMO N IF 0 IE 111C U”U4 I Y r Ff ,� «««« 788 r. r m e P u 71' /� y (rlp ,//a��r, ,I/ryr. (/r,�: Qua ui�i d �rlmb �/4rrrrU Qr rr /r ur and l/!.//,r pl r `o f frr rop n[up �rrr rr iia, frr rf, /1J,.�/rr iip o�. 9J",N! IJ � J �, y f u,✓, U, 1U„m,, rre,I, (y //! ( (r V I((o ��,,,¢ iiii ����r��rrb�i��> orr„�>I�;,���,��r���i�� l�ii�i f,„rU,fr,� 11,,iiii�„��iiii ���rr„rryA ��r i�� �l f,J Illl�uuuuu�if �wr��na� iiii iiii �rrr iiii rr(�;//�rrm. �� �� illi III�� I F^ ��� °•I 4"ICJ��..1�. III��� 789 Y%4 %r'%4 r%4 r%4 i%enl�. rrll�G rrriia, parr /irr��.'. %rr� �rrr ��mi� �mrrm� � /ra�mrrm� � �rr� prrrrr., r. �rr v�.. prrrrr /irr��...'.� iiiiiiiir`oo frrrra rrriia,. Orr aria, prrrrr.., %ra miiir, ay - ' r ' '/ lfU1 0l 1 '/ t ' ' r ' r '/ e With more than 12 years of dedicated service in the on-demand microtransit sector, Freebee has firmly established itself as a pioneering leader in the field. Our extensive experience and commitment to innovation has allowed us to continuously refine and enhance our transportation solutions, setting new standards in microtransit services. This proven track record underscores our deep understanding of the complexities and evolving needs of urban mobility, positioning Freebee at the forefront of sustainable and adaptable transit solutions across diverse communities. r P' IMO N IF 0 IE 111C 'U"U4 I Y r•r����u���� 790 Qua 1�S Since our inception in 2012, Freebee has remained dedicated to providing safe, reliable, and convenient transportation solutions to all riders. Our innovative approach to transit has revolutionized the way people travel, and has helped make us the largest microtransit provider in Florida, headquartered right here in Miami. The depth of our experience is a significant benefit for Monroe County, as it ensures that we bring a wealth of knowledge and expertise to the table. Our team's unwavering commitment to customer satisfaction has established Freebee as the preferred choice for numerous residents and visitors in the communities we serve. We have witnessed a steady increase in ridership across a diverse range of service areas and focuses, thanks to our dedication to offering direct curb-to-curb connectivity, improved punctuality, enhanced customer-centric service, and increased accessibility, safety, reliability, and convenience. Freebee's comprehensive transfer,literacy strategy has effectively encouraged passengers W transition from si,n,,gle-,occupancy vehicles to more inclusive and safer'transit options, alignin"g''With the goals of our community partners. With our extensive experience as a transit provider in,,'South Florida, we are ,Well-equipped and know what it takes to meet the unique transportation needs of Monroe County. MO N IF 0 IE 111COU11 I14 I Y lkt�ll P"I", 77 791 �e�r�"�,fce Qua 1�S Today, Freebee demonstrates a robust track record across over 40 communities, many of which share demographic and logistical similarities with Monroe County. Our extensive experience equips us to adeptly handle the unique transportation challenges and opportunities within Key West and Stock Island. This history underpins our capability to implement and manage efficient, effective transit solutions tailored to the specific needs of the communities we serve. Looking ahead, Freebee seeks to establish a long- term partnership with Monroe County, with a commitment to growing our services across the entire Florida Keys. Based on our expertise and experience currently operating within the Florida Keys, we aim to be a trusted partner in fostering sustainable mobility solutions and enhancing connectivity for residents and visitors alike. CoIII n III HlIII ne III' tto III,,.olca] With a deep,understanding of the dis"t'distinctive cultural and commuting dynamic,s I of Key West and Stock'Island, Freebee's'ConchConnect service builds upon our existing operations' in Islamorada, Monroe County. Our ,proposed approach is tailored to optimize workforce mobility and connectivity between these vital areas. Continuing to integrate further into local '&ontoxts and leveraging existing relationships, our servioe'de st"go,will,'be further refined t6 resonate with and bolster the community's'lifestyle and economic activities: MO N IF 0 IE 111COU"IIU4 I Y HH I SH 792 �e�r�"�,fce Qua 1�S I111111cw ioii n iii c cm iii1l clIll"i,,,cots i i f Ill�eveIlqpi n e iii1l't n p cm ct Freebee's operations have consistently led to positive economic and transit impacts in the communities where we operate, fostering growth and enhancing the public transit infrastructure. By deploying ConchConnect in Monroe County, we aim to replicate this success, providing robust, customized transit solutions that cater specifically to the commuting patterns and economic rhythms of Key West and Stock Island. o Co n iii nt,, ii�1i[ty cv ic,,! Our operational philosophy emphasizes community connection, innovation, and sustainability. ConchConnect's drivers, serving as community ambassadors, are not only extensively trained in customer service and safety but are also ingrained with a deep respect for the local culture and environment. Supported by a seas,on,ed management team, they are pivotal in delivering, a'Ng—,,,,'h level of, s'ervIce, that Monroe,,,,,,County can rely on. MO N IF 0 IE 111COU"I'4 I Y Ff lkt�'P"I", 7 HH ISH 793 Qua 1�S III cflw III oi,,,ecj cots icj so III t,,i iivi�is Recognizing the distinct characteristics of Monroe County, Freebee offers services that are adaptable to meet diverse and changing community needs. From bustling urban areas to quieter residential neighborhoods, ConchConnect will provide scalable solutions that enhance overall mobility and accessibility, reinforcing Monroe County's vision for a sustainable and connected future. Freebee brings over a decade of proven expertise and a commitment to community-focused solutions to its proposal for Monroe County. Our qualifications not only lie in our past successes but also in our forward- thinking approach to meeting tomorrow's transit challenges. We are confident in our ability to deliver a transformative, custom-fit microtransit service through ConchCon,nect, enhancing the daily lives of Monroe County residents andcv1saftorg, alike,., MO N iF 0 iE 111COU11�14 I Y lkt�ll P"I", HH I SH 794 i%ens i%ens �/rrrrrua�. m « I w puuuw.,,o « m You m « rr ar rr «. (��OO'You ra ri You '.....�rrrr uuuui odb I u ;rrr � Yw I Orr Orr rr ra, Orrr oo Or«a �/rr ra, Orr �/rr ra, prrr %u�/rr ra %ru prrr !a, O ri/o i r U,,,,. ����(f � uuuw. r P (�, P (f. � P ��(frr (� ao prr r,,,�prr �,,,,,,,��,��,IIIL. IIIL �r«rr, IIIL. �f� �, Illl����������� % �,�l�r«rr, IIIL IIII �r«rr, IIIL �f� �r«rrr�r«rr, �r«rye IIII �f� rrr`IIII IIIL ���r 0l1 rvr rrr// rrJJJ� a� �rrJ l�J yy% IIII IIII°�fl Illlr�(�C`�f ««°IIII°�fl Ili,° i Age««°IIII°�fl ,,;;IIII « t% With over 12 years of experience, our organization prides itself on executing turnkey solutions for local governments who are looking for ways to decrease car use, while providing transit solutions that promote connectivity and a better quality of life. Our company philosophy is designed to drive performance in all aspects of our business which differentiates our company from similar operators. With a culture focused around innovation, the use of cutting edge technology has been a key to our success. IMO N IF 0 IE 111C 'U"U4 I YFf lktr.�r 795 i%ens i%ens �/rrrrrua�. m « I w puuuw.,,o « m You m « rr ar rr «. (��OO'You ra ri You '..... rrrr uuuui odb I u ;rrr Yw I Orr Orr rr ra, Orrr oo Or«a �/rr ra, Orr �/rr ra, prrr %u�/rr ra %ru prrr !a, O ri/o m m prr 77rr� prr//�rru /m«ra, %uu,f r,r , l! Irrrrrr.,. i r U,,,,. ����(f � uuuw. r P (�, P (f. � P ��(frr (� ao prr r,,,�prr �,,,,,,,��,��,IIIL. IIIL �r«rr, IIIL. �f� �, Illl����������� % �,�l�r«rr, IIIL IIII �r«rr, IIIL �f� �r«rrr�r«rr, �r«rye IIII �f� rrr`IIII IIIL ���r 0l1 rvr rrr// rrJJJ a� �rrJ l�J yy% IIII IIII°�fl Illlr�(�C`�f ««°IIII°�fl Ili,° i Age««°IIII°�fl ,,;;IIII « t% Freebee works hand in hand with governmental agencies of all sizes to understand their community challenges, in order to provide robust, customized solutions to help tackle these issues. We have proven the success of our mobility platform in 40+ South Florida communities of all different shapes and sizes, including cities as small as 2,000 in population as well as cities with 100,000+ in population. From Island/Beach communities, to Downtown Metropolitan cities, suburban areas, and everything in between. With the ability to customize services to meet and exceed the goals of each municipal partner, Freebee has the experience and know-how on what it takes to implement a successful service for Monroe County. Currently, Freebee operates a 160+ vehicle electric fleet, providing both on- demand and fixed-route services throughout Miami-Dade County, Broward County, Monroe County, Palm Beach County, St Lucie County, Pinellas County, and Osceola County. Freebee utilizes a proprietary ridership maximization, system that combines a variety of marketing and operational strategies, proven to increase ridership in every,service area we operate in. With a culture focused ors, creating first- class experiences for our passengers, Freebee has been successfut in driving market pernetratian from inception, and has consistently grown elochiiii, market in terms of popularity and overall ridership. 4 IUD �N I�� 0 IU�: i111C U"IIU I Y a, o'1 ar ru� "•Pu1�uIIS'.r . ((((rr�rrrrra m 796 i%ens i%ens �/rrrrrua�. m « I w puuuw.,,o « m You m « rr ar rr «. (��OO'You ra ri You '....�rrrr uuuul odb I u ;rrr � Yw I Orr Orr rr ra, Orrr oo Or«a �/rr ra, Orr �/rr ra, prrr %u�/rr ra %ru prrr !a, O ri/o i r U,,,,. ����(f � uuuw. r P (�, P (f. � P ��(frr (� ao prr r,,,�prr �,,,,,,,��,��,IIIL. IIIL �r«rr, IIIL. �fl �, Illll���������� % I,�l�r«rr, IIIL IIII �r«rr, IIIL �fl �r«rrr�r«rr, �r«rye IIII �fl rrr`IIII IIIL ���r 0l1 rvr rrr// rrJJJ� aL �rrJ l�J yy% IIII IIII°�fl Illlr�(�C`�f ««°IIII°�fl Ili,° i Age««°IIII°�fl ,,;;IIII « t% All of this has resulted in a 100% contract retention rate across all of our municipal partnerships. Below is a chart showing all of our current governmental agencies and upcoming launches: FREEBEE LAUNCH "riME,LINE KE"""a~" BISCAYNE NORTH IBA'Y" VILLAGE BISCAYNE PARK M HALLANDALE BEACH P.ecernber 2076 0 (IV) Deceonbe'r 2079 .rAprR 2'G2'2 fir, Ma 202.3 (" CORAL GI,A B L:IL:S 'S T. P E T E B E:A G'HI 1 -R� l�, 1% GREEN C A P'S FOR KIDS l� vNowsz�•mktrzoud3AL Jamie 2017 � Deeera^be'r 2GT,9 June L.G:22 May 2:02.:3 MIAMI LAKES WEST M�3IIAMr1I A,tRCIG,,NIA BEACH, VA M«OPTH M�IAM,u1I Jrano ur 2MB ' August ,� June r:� l Ill:Al S:a rnarer2R723' COCONUT GROVE FIU FLORIDA INmEraINW1u0IHALUNIVERSITY NORTH MIIIAMI BEACH DUNEDIN Ee:Lrr ary2G8E h6";� .LPreMber'272'0 ru AU5JUSt2022� NP;-AI,II R+pertiraurrber2023 ISLAMCR'ADA DOWNTOWN MIIAr SUNRISE MIAMII11 DDA Tetr SU� aaeu2G23 ber2018 October 2020 AugustNr Y""^RfN A&s8 E C& EST SOUTH Iv1 I A.IM I k SAY H A.'P 8 0 P I S L,A,N n S ( HOMESTEAD Gr am«vr« 7 uGoarry2G'89� Sxo1@� Nw�ml t7 rc�un(r+r2tS2G plr Naavearrher2022 DecerraCYer'2023 I PMIIAIMA BEACH ,«, AVENirU A 111 BAL FIA&RROLItt !du y BPAD,E6+9'"PON L, .la ..Taarre2GIS �Wdrvy,202T IR�AIdI3d74pItl 8'Teunau,wvxda¢�r2G22 r J'Lmjary2024 PALMETTO BAY - FLORIDA CITY FORT PIERCE a+r""� SI.NC2'E'SI1CY1E ...:'.�? J lydy 203: :Tarty 2G21 rebra:arury 202.3 Q7 2024 n,gib, 0DELE:AY BEACH HIALEA.H a r ," KISSI MEE: k,.� ,7 DEERFIE:L"D S PIz°x ter 2019 4'�r'sf_k�ru"rfl C �h,Lr:gwA 2023 � March 2023 � Q7 2024 DOnAL EL trvember2019 VILLAGEI.D,.F, ece ber202r . . I�I•n7'u#'a"R�,L UPCOMING E S:::. WEII I..IBNG'TCIN 2 2024 Case Spruill y III xcvf°°qpll�e The Freebee model is not one size fits all; we work with our municipal partners and local stakeholders with the mindset that we are also stakeholders and members of the community. Because of this approach to designing our model, the model evolves to a design where the community sets the parameters, and we are merely advisors sharing our expertise and data. Below are a few various examples of communities we service that give a feeling of how adaptive our service model will be for the communities of Key West and Stock Island. P IMO N ICI 0 I: II(' '1 "III' I Y r 1•ru7l�ul�r77 «rrrrrr� 797 i%ens i%ens �/rrrrrua�. m « I w puuuw.,,o « m You m « rr ar rr «. (��OO'You ra ri You '..... rrrr uuuui odb I u ;rrr Yw I Orr Orr rr ra, Orrr oo Or«a �/rr ra, Orr �/rr ra, prrr %u�/rr ra %ru prrr !a, O ri/o m m prr 77rr� prr//�rru /m«ra, %uu,f r,r , l! Irrrrrr.,. i r U,,,,. ����(f � uuuw. r P (�, P (f. � P ��(frr (� ao prr r,,,�prr �,,,,,,,��,��,IIIL. IIIL �r«rr, IIIL. �f� �, Illl����������� % �,�l�r«rr, IIIL IIII �r«rr, IIIL �f� �r«rrr�r«rr, �r«rye IIII �f� rrr`IIII IIIL ���r 0l1 rvr rrr// rrJJJ a� �rrJ l�J yy% IIII IIII°�fl Illlr�(�C`�f ««°IIII°�fl Ili,° i Age««°IIII°�fl ,,;;IIII es S III a e,,: ��.06 sqfi�,'rii Y //ff ��r�w, Nfl IN�I 14491�builtaNWg019�X3l�w lI�N�Ifr I159 III° ,iii iiir�� �IIL �v�iir y»°�LL��° ° v III° �iii III v rr3 r r r r �' 4 R ii a iuuor vGow��i l� .iiw wi awa°',uia dm�umudrvii�u�ium'ai iwYm:��16Y 1 M In Islamorada, the Freebee service has transformed into a fundamental component of local transportation, mirroring the° profound impact it has made in similar communities; This eco�friendly and cost-free shuttle service has been embraced enthusiastically by the residents, with an impressive 70% utilization rate coming from constant repeat residential users commuting for their daily transit needs. The adaptation of Freebee to the unique, laid-back lifestyle of Islamorada has not only promoted a sustainable alternative to personal vehicles but has also deeply , ingra[he,d the sservioe into the community's social and cultural tapestry.,,, The's rule 's de tgn and operation have been tailored specifically to'aciter to the° more harsh roaduuay safety conditions of Islamorada while enhancing connectivity between„key to afes such as marinas, residential areas, and tourist hotspots. This strategic integration facilitates not just ease of transport while increasing accessibilitytb businesses and cultural attractions, thereby boosting foot traffic and economic activity in the area. Furthermore, Freebee's role in enhancing community safety is notably significant. By providing a reliable transportation alternative, the service has effectively contributed to reducing incidents of drinking and driving, promoting safer roadways. The community's strong reliance on Freebee for daily commutes and casual travels underscores its effectiveness in fostering a safer and more connected community environment.e. P IMO N IF 0 IE lC U�i U4 I Y �r�r �r�r ,,., �,� «rrrrrr� «rrrrrr� 798 i%ens i%ens �/rrrrrua�. m « I w puuuw.,,o « m You m « rr ar rr «. (��OO'You ra ri You '.....�rrrr uuuui odb I u ;rrr � Yw I Orr Orr rr ra, Orrr oo Or«a �/rr ra, Orr �/rr ra, prrr %u�/rr ra %ru prrr !a, O ri/o i r U,,,,. ����(f � uuuw. r P (�, P (f. � P ��(frr (� ao prr r,,,�prr �,,,,,,,��,��,IIIL. IIIL �r«rr, IIIL. �f� �, Illl����������� % �,�l�r«rr, IIIL IIII �r«rr, IIIL �f� �r«rrr�r«rr, �r«rye IIII �f� rrr`IIII IIIL ���r 0l1 rvr rrr// rrJJJ� a� �rrJ l�J yy% IIII IIII°�fl Illlr�(�C`�f ««°IIII°�fl Ili,° i Age««°IIII°�fl ,,;;IIII « t% Freebee's success in Islamorada has made it a beloved household name, synonymous with the community's identity. As the service continues to evolve, it remains a vibrant example of how innovative, community-focused transportation solutions can transform urban mobility even in the most unique and resilient cultures in the nation. Freebee's integration into Islamorada not only enhances the quality of life for residents but also sets a benchmark for sustainable transportation practices in coastal communities, proving that thoughtful transit solutions can have a lasting impact on the social, environmental, and economic fabric of a community at the same time. P IMO N IF 0 IE 111C UI1 U4 II Yaloes lkt, r Ff a 23 799 i%ens i%ens �/rrrrrua�. m « I w puuuw.,,o « m You m « rr ar rr «. (��OO'You ra ri You '..... rrrr uuuui odb I u ;rrr " Yw I Orr Orr rr ra, Orrr oo Or«a �/rr ra, Orr �/rr ra, prrr %u�/rr ra %ru prrr !a, O ri/o m m prr 77rr� prr//�rru /m«ra, %uu,f r,r , l! Irrrrrr.,. i r U,,,,. ����(f � uuuw. r P (�, P (f. � P ��(frr (� ao prr r,,,�prr �,,,,,,,��,��,IIIL. IIIL �r«rr, IIIL. �fl �, Illl����������� % �,�l�r«rr, IIII IIII �r«rr, IIII �fl �r«rrr�r«rr, �r«rye IIII �fl rrr`IIII IIII ���r 0l1 rvr rrr// rrJJJ a� �rrJ l�J yy% IIII IIII°�fl Illlr�(�C`�f ««°IIII°�fl Ili,° i Age««°IIII°�fl ,,;;IIII « t% °y» ,III III' III III y»Ilr Ili ;;;, III� �v Ili °y»III�� ° III nr w,, �d rl�° ill III � °y»Ilr Ili �t� 36%46 (Ilh r I"'a d h,,,III s c)f St a' :III c°xY» ,,�) NI°° III' ill s III III r Ili ,,,, x llr rr III° lil III �I °h;6�0�;;'� ';' m, 12 �m Freebee has emerged as a pivotal partner in enhancing ridership for the South Florida Regional Transit Authority (SF'RTA) Tri-Rail heavy rail at their Cypress Creek Station, demonstrating the'power of strategic collaboration and data-driven decision-making in public transportation. By offering an exclusive service that ferries passengers directly to and from the Cypress Creek Tr[-Rail station, Freebee has filled a critical gap in last-mile connectivity, making it significantly more accessible and more convenient for commuters to opt for public rail transport over personal vehicle udse. Recognizing the importance of adaptability and responsiveness to commuter needs, Freebee and SFRTA meticulously cof e,ctedl and analyzed ridership data, which led to a strategic expansion of the service area` based on ta,ngIbl,, insights.This flexibility, coupled with a commitment to addressing real time transit requirements, allowed for a targeted approach that directly catered to the evolving demands of the community. The outcome of this dynamic partnership and adaptive strategy was a marked increase in Tri-Rail ridership numbers and a notable improvement in customer satisfaction. The success at the Cypress Creek station exemplifies how Freebee's innovative on- demand transit solutions, underpinned by robust data collection and analysis, can significantly enhance the appeal and effectiveness of regional public transportation systems, fostering a more connected and accessible urban mobility landscape. r P� IUD �N I�� 0 IU�: IIIWC 'I�UI"IIU II " alo�es� �� « �u„� "•I u1��ll l:.rrr0 (((((( (((mii�flm «rrrrra i 800 i%ens i%ens �/rrrrrua�. m « I w puuuw.,,o « m You m « rr ar rr «. (��OO'You ra ri You '..... rrrr uuuui odb I u ;rrr Yw I Orr Orr rr ra, Orrr oo Or«a �/rr ra, Orr �/rr ra, prrr %u�/rr ra %ru prrr !a, O ri/o m m prr 77rr� prr//�rru /m«ra, %uu,f r,r , l! Irrrrrr.,. i r U,,,,. ����(f � uuuul. r P (�, P (f. � P ��(frr (� ao prr r,,,l prr �,,,,,,,��,��,IIII IIII �r«rr, IIII ��L �, Illl����������� % I,�l�r«rr, IIII IIII �r«rr, IIII ��L�r«rrr�r«rr, �r«rye IIII ��L rrr`IIII IIII ���r 0l1 rvr rrr// rrJJJ� a� J�1 o°�y�`�(� I �� r���(` � �� 1 m p/,,�,,,�!l�� ��(R ��p rr r rm r,lra, fro«ot f r Arrrr«f- '. GY �.r«/� �rr««r1 III[ dAr 4 l««r1«rrr�r rr�M III�i���'III III r III r III III'&yl,I�yll., r��j SIII III U{�!{ Ill fi e,,V; III V;,�if�I�P !�,�f��fir r 111 Irry III Yl I„ III III w" IIII Yl III°�I �,,r����r�N „INr f u" n4 III IIII u n r :r iA �l n� III III IIV IIII �I �I�II�IIII�II�rm�Hmllmllmllml �ll, mmI III IIII III lIuwwI wI d e, I° i III 8 0 0 IWIWIW G- In Kissimmee, the introduction of the Freebee service has marked a significant transformation in the community's approach to public transportation. Originally designed to replace an underperforming fixed-route service, Freebee has emerged as a robust microtransit solution, enhancing the trcn t landscape of the area. This innovative service has not onlyradapted to the eo`m'Mun ty's need's but has also revitalized public transport by providing more ffe lbl ,and efficient connectivity. The,service operates with an emphasis on complementing and enhancing the existing higher-performing transit routes. By doing so, Freebee has bridged gaps in the network, ensuring that more residents have access to critical services and amenities throughout Kissimmlee,.'Th,is,,,9,t,rategic integration has substantially improved the overall impact of transit opportunities, making daily commutes and casual travel more accessible for everyone. Moreover, eoe,bee's dynamic and responsive microtransit model offers tailoreci , transportation that adjusts in real-time to user demand. This flexibility ensures that'th service can eff`rclently serve a grouuing grid diverse urban population, adapting to changes in' travel patterns and peak times without the limitations of fixed routes. The success of this model in Kissimmee has demonstrated its potential to enhance urban mobility and respond effectively to the community's evolving needs. As a result, Freebee has become an essential part of Kissimmee's transit framework, supporting the city's goals of increased ridership, accessibility and sustainability in public transport. The service's positive reception and the tangible improvements it has brought about exemplify how innovative transit solutions can profoundly impact a community's connectivity and quality of life. Freebee's commitment to providing a reliable, convenient, and eco-friendly transportation option continues to drive its popularity and integration into the daily lives of Kissimmee residents. P IM0 N CI 0 IE IC UII I14 II Y ,ir IIIIIIII rrr xrn I•P u1�u IIS'.r�. I ���IIUW 801 i%ens i%ens �/rrrrrua�. m « I w puuuw.,,o « m You m « rr ar rr «. (��OO'You ra ri You '..... rrrr uuuui odb I u ;rrr Yw I Orr Orr rr ra, Orrr oo Or«a �/rr ra, Orr �/rr ra, prrr %u�/rr ra %ru prrr !a, O ri/o m m prr 77rr� prr//�rru /m«ra, %uu,f r,r , l! Irrrrrr.,. i r U,,,,. ����(f � uuuw. r P (�, P (f. � P ��(frr (� ao prr r,,,�prr �,,,,,,,��,��,iiii iiii �r«rr, iiii ��L �, Illl����������� % �,�l�r«rr, iiii iiii �r«rr, iiii ��L�r«rrr�r«rr, �r«rye iiii ��L rrr`iiii iiii ���r 0l1 rvr rrr// rrJJJ� a� J�1��y°�� �r� �� r���( �(� �� 1 � �� rr�r'r III ��«�(m°fy�a r r�F ««r ,r,�, „r,� m �r� rr ,YAK w;t n SIIIz��,,: 3.48 sqfirn t' / r III° UIIIIP�� �Illrllr �` 8110 '° r N ii IIN�t am III �n i N e f r p a ��iab,�yrPnmraww� 11� „ In Saint Pete Beach, the Freebee service has effectively responded to the community's demand for a less disruptive transportation option. Replacing the traditional fixed-route bus service, which was often criticized for its noise and diesel smog emissions, Freebee introduced a quieter, cleaner,and more,eco�friendly microtransit solution that is more symbiotic with the,commu'nity culture and way of life; Additionally, the Freebee service has become an essential transportation lifeline, particularly for the workforce needing reliable, free, and equitable access to a,nd from the island. This m1&otransit solution is'not only environmentally friendly but also economically empowering, providing a dependable mode of transport that supports daily commutes without the financial burden of car ownership or the perceived risk of stigmas like being kite commonly associated with traditional transit. By enhancing connectivity, Freebee hel"s'enure thnit all members of the community, especially those reliant on stable transportation for their livelihoods; can-participate fully in local economic activities. This accesibifity i vital for fostering economic resilience and growth within Saint Pete°each. By removing transportation barriers, Freebee contributes significantly to the local economy by enabling more consistent and punctual workforce participation. The service's role in facilitating easy and efficient commutes underscores its value in enhancing the community's overall productivity and economic health. Moreover, the universal access to this transit service helps in leveling the playing field, providing all residents with the opportunity to thrive professionally and personally, further integrating the service into the fabric of Saint Pete Beach as a critical component of its economic and social infrastructure. r P� UMW �N I�� 0 IU�: i�lC 'I�UII IIU II " aloes �, « Xt Ff 0,d 1JD,) ��rrr�� Y„� «rrrrrr� r 802 2.3 ��4(.`,ey Staff & Qua 'i�[f S Freebee has established a senior management team that possesses extensive transportation industry experience in turnkey execution and technology development. Our management staff's commitment to excellence and continual improvement, as well as their deep understanding of our clients' needs have been key factors in separating our quality of service from that of our competitors. The team put in charge of managing this project has been working together on similar project scopes for the past 10 years and are the nations leading experts when it comes to providing first/last mile transportation. All team members working on the day-to-day of the project will be here locally in the South Florida/Monroe county region and no subcontractors will be used for the project. Freebee prides itself on its innovative and professional management team that works with each client to identify their particular needs. For Monroe ory ,County, Freeb�eewiiiifta ,sJanaTer, *t, Performance formance Manager that works closely with the City to determine specific goals and, performance metrics. The Territory Performance Manager nager will, be responsiblefor driving consistent ,performance on a day to day basis and will provide daily, weekly and/ or monthly reports to Monroe County. Freebee has state of the art data capture capabilities and will build out a custom data tracking dashboard for the, County that can be,tracked live. Based on constant analysis, of the"dptal,'We, are ob[e-to"adjust our operations to continuously maximize effib"Ilen'cle'sI. , Anotherimportant aspect to our service are our drivers who double as" Community Ambassadors for Monroe County and are all W2 employees of Freebee. These ambassadors are expected to provide the highest level of customer service when representing the County. Our driver Ambassadors are a rolling information desk on wheels providing consumers with recommendations and information on what to do and where to go within the area. WO N IF 0 IE 111COU11 IIU4 I Y Ff lkt�ll P"I", 211117 75:7HH&ISH 803 2.3 ��A(.`,ey Staff & Qua 'i�[f S III�n dIbw, IlhNbcmse see 6'�cvi,,t fw UI�iii IIIw oj`ect: ........... ........... ................. .............. ......................... - ....................... ........... ............................................ .................... 41 ............ .............................................. .................................................... Wip M ....................................... .............................. �-111,111,111,111,1111,illillillillillillilliillillillillillillilliillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilill,iiiiiiiliffj)ffl) O!Ul I Y MO N F 0? �E 'd 28 7 7 HH&I SH V, 804 2.3 ��A(.`,ey Staff & Qua 'i�[f S ���s c,,t H��st of Key & coo Responsible for overseeing the entire operational scope and ensuring that our Performance Territory Management Team is executing at the highest level possible. III IIII _III IIIIIll'III () Y 114 �14G R Individuals who are responsible for the day-to-day operation of specific service areas, ensuring overall customer satisfaction with both each city and the community members. The performance manager will constantly monitor and improve all performance metrics. Team Leader drivers, who are essentiallymanagers 1,0 in training, also serve as a second'set,lcat Arable 'eyes and ears out on the road for the Performance Manager. Their job is to pibvide'even more leadership to their fellow drivers in ,terms of logistics and tricks of the trade to better serve guests. AMBASSND011S These-individuals, are responsible for safely and efficiently operating (driving) the vahfcles�,��each day, providing passengers with a first-class transportation experience. OGY Leads all of our programming, technological architecture, design/development, and product support of the Ride Freebee mobile app. MO N IF 0 IE COUI IIU4 I Y Ff lkt�ll P"I", 29 805 2.3 ��A(.`,ey Staff & Qua 'i�[f S Provides safety leadership for the vehicle maintenance department, including all maintenance personnel and equipment. In addition to providing real-time maintenance support, the designated fleet mechanic is in charge of auditing maintenance work practices and identification of methods to improve the safety, compliance, and reliability of the fleet. WORIKII:::::ORQ�'I �114A[XIYAG��'''''1�'Vl '1�14 III"" Responsible for the management of processes used to optimize the productivity of our drivers and system. Workforce Management plays a key role in maximizing performance levels and competency for the rest of the operations team in maximizing productivity. culls III 0 11144` III s III III4 V III("'111�,, 11�:),IUS C lIli IE These individuats, wit'l be,,, responsible,for providing customer service support, product support, and dispatching of rides for individuals who request service through the call-in number'.' Responsible for or,establishing communication and connecting users, of the' service"withlocal businesses and increasing foot traffic to theiir:, establishments. Explores industry events and boothing opportunities. D IE S I G 114,ER + 1 0 IIID U C 11 1101�1, Freebee has a full in-house creative and video team, from designers to videographers. These in-house resources have given Freebee the ability to create an extremely effective ridership outreach program that has shown a 100% success rate in continuously increasing ridership within our areas of operation. MO N F?0 iE COUI�14 I Y lkt�ll P"I", Ff0,P11JD,);' 30 806 2.3 ��A(.`,ey Staff & Qua 'i�[f S Responsible for generating awareness about the service and continuing to drive ridership. Works with municipal staff, community stakeholders, regional authorities, and Freebee management to maximize the economic, equitable, and climate impacts while enhancing the ridership level of service. I A A ,X XI YS Design, create, and monitor custom data reports to help guide decision- making and ultimately improve operational efficiencies. Responsible for developing and settfng° standards so that the company adheres to all,11,41111, relevant laws, regulations, and policies, related to the transportation industry. This includes compliance with, safety standards, ,environmental regulations, accessibility and safety laws, and employee training requirements. The Policy Officer also develops and irn plements policies,,to ensure that the company operates in a manner that [s ethical and in convilance with all applicable laws and regulations. 'ra"',co'144 & Works closely with other departments to ensure that all employee's are,,, trained and informed about compliance requirements and are committed to upholding the company's compliance policies and culture. This includes monitoring and reporting on compliance with safety standards, environmental regulations, accessibility and safety laws, and employee training requirements, as well as conducting audits and investigations to identify any areas of non-compliance. Overall, the Compliance Officer plays a critical role in ensuring that the transit company operates in a safe, efficient, and ethical manner. MO N IF 0 IE 111CO9 11 I'4 I Y Ff 75�7HH 1=.H 807 2.3 ��4(.`,ey Staff & Qua 'i�[f S III III III ,A III' ',' I`? III III' 'R Responsible for producing financial reports for internal and external stakeholders, including balance sheets, income statements, and cash flow statements. They must ensure that financial information is accurate, timely, and compliant with accounting standards. I I QUII,XI YASSUIIZXI140�"II �IIVIA �IYA G R Responsible for monitoring performance metrics to ensure that quality standards are being met. This may include tracking on-time performance, customer satisfaction, and safety statistics. Cot,, iiiity Key At Freebee, our commitment to Monroe County goes beyond transportation; we aim to be an integral part of the community, and this is reflected in our comprehensive,team'structure.,Our-I'n-house,team, meticulously selected and trained,: 8 geared to provide direct administration and ensure the success of our program. Our structure of maintaining an in-house team to perform a][1he vital , operdtion,a] toles, is important to the overall program execution.,,At Freebee, we,understand the,critical importance of ensuring the accutate"arid' complete, 0"erformance of staff duties, as well as avoiding errors and,: omissions: To achieve this, we implement a rlgotousystomo ovets tqan d supervisfon, that provides assurance of high-quality work across,a]l level's of our organization. Freebee managers regularly review and monitor the work of their team, providing feedback and coaching as needed to ensure that tasks are completed accurately and thoroughly. We also have a system of checks and balances in place within the robust Freebee dashboard technology to catch any potential errors or omissions before they become larger issues. MO N F?0�E 111COU11�14 I Y Ff lkt�ll , 32 808 2.3 ��A(.`,ey Staff & Qua 'i�[f S In addition, we invest heavily in training and professional development for our staff, providing them with the knowledge and skills they need to excel in their roles. We also encourage a culture of transparency and open communication, where employees feel comfortable speaking up if they notice anything amiss. The recruitment and retention of qualified, committed team members have been paramount to the company's success. MO N IF 0�E COUI�14 I Y Ff lkt�ll P"I", 33 809 2.3 II4(.`,ey Staff & Qua 'i�[f S Aeat t�ie rne�rn��)ers cun c�nty's se�rv�ce tewrnl: Ilcros ii Ip�eg e - Co-Founder and Managing Partner: Jason plays a critical role in identifying, directing, and implementing the firm's business and transportation strategies. With a degree in Business Management from the University of Miami, Jason brings a strong foundation in organizational development, financial management, and strategic planning to his role. He has been recognized as an gel emerging leader in the transportation industry and ol j//ec t1/01 a Illy ,:r was a nominee for the prestigious 2019 Complete Streets 'Champion Awd-rd' for his dedication to promoting safer and more accessible streets. Additionally, Jason's exceptional contributions have earned him a spot in Miami Today's esteemed "Best Of" in Transportation Leadership. As ,Freabqe's` visionary leader, Jason leverages his ex' pettfse to drive innovation, foster sustainabl'e,growth" an revolutionize pub lic transit, ensuring connectivity, ; and enhancing the transportation e-x r ce',for pe ien ' communities. c,l Role in the Project: General Manager - 100% MO N F?0 IE 111COU11�14 I Y Pf Ff lkt�ll P"I", 3 4 75:7HH&ISH 810 2.3 ��A(.`,ey Staff & Qua 'i�[f S 0 Diu i s - Co-Founder and Chief Operating Officer of Freebee, stands as a paragon of operational leadership, orchestrating all facets of service delivery to ensure unparalleled quality, efficiency, and excellence. With a Bachelor's degree in Business Management from the University of Miami, Kris has honed his skills over more than 12 years in the hospitality industry, cultivating a deep understanding of what it takes to run on-demand transportation services at the highest standards. His AVII 10CAD irlis limbaff expertise is not only reflected in the successful management of day-to-day operations for our clients but also in his ability to foster a culture of continuous improvement and operational rigor. Under Kris's leadership, every element of our operations is meticu,lously overseen—from logistics and personnel management to customer service and compliance. His strategic partnership with /th,e Performance Manager is crucial, facilitating a synergistic approach to meet and exceed our program's goals. Through this collaboration, Kris ensures that our operational practices are not only sustainable but also innovative, adaptingt�the evolving needs of the communities we serve. His commItme nt to 4 a �nced e operational excellence consistently results In, ha service delivery, setting a benchmark, In th'e"ind,ust,ry end' solidifying our repUtotttondsleaders M municipal servile management. o Role in Project: Operational lead- 100% P �M jO N F?0 iE 111COU11�14 I Y f Ff 811 2.3 ��A(.`,ey Staff & Qua 'i�[f S c,,t6kcm,tcms - Justin Lackatas is a beacon of operational ingenuity and a testament to the ethos of community building that Freebee embodies. As the Operations Manager for many service areas, he has not only excelled in optimizing the company's processes but has also become a pivotal architect of the social infrastructure within those very communities Freebee. Justin's approach goes Justin A beyond mere efficiency; he dedicates time to fvfonroe Cotint,Y personally engage with each community tance 111011anager ambassador and their passengers, fostering deep connections that resonate with the local ethos. His commitment to understanding and weaving together the diverse relationships of those who live and Work in these, communities has enabled Freebee to integrate seamlessly into the local fabric. This unique blend Of operational excellence and community integration has elevated customer satisfaction, all while nurturing"a culture of mutual respect and innovation. Justin's leadership reflects a profound understanding of the slymblod relationship between a thriving service e v lbra nt community, making b,Im,a� b I/ovbd and respected figure both within Freeboe,and the communities we serve. Role in Project: Performance Territory Operations Manager - 100% WO N IF 0 IE 111COU11 IIU4 I Y 10� Ff lkt�ll P"I", 36 711-VHL=-&HH 812 2.3 ��A(.`,ey Staff & Qua 'i�[f S • S cmiii n Ccfllde ,,,o�iw - VP of Development: Samuel is responsible for a range of functions, including the development of our innovative technology infrastructure and client dashboards, as well as the design and management of our vehicle computer and entertainment systems. Samuel is instrumental in our specific complex projects that require Sam Cald creativity and hands-on development. Prior to his T60inology time at Freebee, Samuel was a full-stack developer and maintained all operating systems for Midtown Miami, a 52-acre mixed-use development project in the heart of Miami. He created and maintained systems as well as advised on IT infrastructure to track,, and manage real-estate closings, leasing, and management of, approx. 2000 residential units and 1,50,000 sq ft of retail and office space. Other proje' c' ts'inclu'de personat,assistants for social media and home automation using natural language and apps with a focus on the real estate,,,, and transportation industry. He continues to keep 'sl � , abreast of the latest technologies,, i/,cen,/ 1�ng, and education. Role in the, P,,,,o ect, Tochnology.Dev,e lopment- 100% WO N IF 0 IE COUI I'4 I Y 10� Ff 311117 711_VHL=-&HH 813 2.3 ��A(.`,ey Staff & Qua 'i�[f S • Se'U�,,�w Ill�nii¢,,,ow�i� - Seth serves as the Head of Marketing at Freebee, where he is instrumental in driving the company's strategic marketing initiatives to increase service awareness and ridership within the community. Seth's approach involves a strong focus on community engagement, utilizing events, local partnerships, and media outreach to foster a positive relationship between Freebee and the community it Seth ro w(un serves. Freebee's marketing develops targeted fvlkn/rke On g strategies for each community it serves by leveraging a data oriented approach to enhance awareness and ensure ridership growth. Seth's efforts significantly contribute to Freebee's growing popularity and its mission to provide convenient, sustainable, transportation options.. Role in the Project: Marketing Implementation - 100% , MO N F?0 IE COUI�14 I Y Pf Ff lkt�ll P"I", 38 814 2.3 II4(.`,ey Staff & Qua 'i�[f S • J11 C'�J[I 'I J11 a w'I t iSz - is the Director of Economic Development and the Freebee Experience. John focuses on building relationships with local businesses, networking groups, and other points of interest as a means to both learn about the local community and educate everyone on the benefits that Freebee brings to a community. Through this connectivity, the positive impact of Freebee's service becomes exponential. Prior to joining Freebee, John was the Chief Concierge for the legendary Waldorf Astoria New York. At Freebee, John applies his knowledge and skill set so that zonollr'r tic Freebee is constantly striving to enhance the experience of Developir"Y'wnt our passengers, our drivers, local businesses, and all of the components of the community. o Role in the Project: Economic Development - 100% MO N IF 0 IE 111COU"�14 I Y Ff lkt�'P"I", 39 815 2.3 ��A(.`,ey Staff & Qua 'i�[f S Vice President of Fleet Service and Safety: Bryan has been with Freebee from its inception and has served as an integral member of the Freebee team. Bryan has helped Freebee grow and transition to the point it is currently through the experience of holding every position within operations and gaining from it valuable insights into the most granular functionality of the company's operations. Bryan's strategic mindset has led to the improvement of processes that have allowed Freebee to an Jc,))P)be expand and thrive to the level of service it is operating at Reet Sal"'i tY, (,,.ilnd now. He brings a safety-first mentality to Freebee, ensuring Service every driver and service area manager is provided with the same two-channel level of communication, respect, and attention necessary for both success and employee satisfaction. Bryan's style of management enables all employees,to thrive within their positions while enabling invaluable qualitative data to be shared with operations and pla,nning leadership. While pioneering Freebee's fully electric fleet over the past 11 years, Bryan has become an expert within the electric vehicle industry. Bryan has gained mastery in everything ranging from �V,procuring, ;1 "operations, service, safety, charging, and, everything in between. Bryan's feedback and suggestions have/led Ito directly f" th numerous changes on our EV platform 8dire, e Y rom, manufacturers pro/ mlat'i 0,t people-first, and forward-thinking skills, rree'bee'is positioned to continue to lead the industry. Bryan will serve as the dedicated representative who will be responsible for this proposed Casa Grande microtransit project. o Role in the Project: Performance Territory Operations Manager - 50%, Chief Compliance & Safety Officer - 50% MO N IF 0 IE 111COU11 IIU4 I Y 'A Ff 4 0 816 2.3 II4(.`,ey Staff Qua 'i�[f S • 0l�cmt,,�icflkm - Claudia serves as Director of Business Development & Government Affairs for Freebee. Her responsibilities include connecting communities as well as increasing economic .... ..... �% development in the areas they serve. Her role is to IM, continue to expand Freebee's business footprint, opening markets in communities throughout the State of Florida and beyond. Claudia's experience C/Ifc,',�irud 5'I"fc'I'IPf 111IM1111111111"fircly), coupled with her understanding of public policy Cor"Y"i r"Y"i tin ity"j, and transportation, has earned her an Ilrr Agagellr"Y terlll°'yrt outstanding professional reputation, strong relationships in the public sector, and positive political capital with dozens of policy makers throughout Florida. o RO le iri the' Project: Community Engagement 100% MO N F?0 IE 111COU11�14 I Y lkt�ll P"I", 4 75�7HH I=.H 817 2.3 ��4(.`,ey Staff & Qua 'i�[f S Director of Human Resources: Kathrine's drive to contribute to the growth of Freebee has been instrumental in her advancement. Today, she adeptly manages a ILI team of three individuals: the Recruiting Manager, the Human Resources Coordinator/ Recruiter, and the Human Resources Training and Compliance Manager. Kathrine has implemented a structure for coaching, training, and employee evaluations, and she has been pivotal in refining processes and standards of company procedures. She makes it a point to work closely with all employees, ensuring they receive her unwavering support and, recognition. Moreover, she offers guidance concerning their career goals, growth, and aspirations. An advocate for community involvement,,Kathrine,has encouraged her team to participate in volunteer events, underlining the company's commitment to assisting those in need. Recently, she introduced a reWords, pm-ram designed to acknowledge employee,performance and customer service with tokens cif appreciation. Role in th Project: Human-,R, -our s, - ,'75,0/0,i� el Safety & Training - 25% This dedicated leadership team is committed to ensuring the success of Freebee's transportation services in Monroe County, combining expertise, community engagement, and innovative solutions. MO N F?0 IE COUI�14 I Y lkt Ff�ll 42 75:7HH&ISH 818 2.4 1 ed�� f�� f��dbgy X e e c e A g r e�� f�rt Freebee's innovative technology is at the core of the ConchConnect service, empowering us to dynamically adapt vehicle dispatch and routing in real- time, responsive to user demand. This cutting-edge approach ensures that our service coverage is continuously optimized, maximizing efficiency and ridership. By harnessing data-driven insights and advanced algorithms, we seamlessly align our operations with the evolving needs of Monroe County, ensuring that ConchConnect delivers on its objectives while providing a superior transportation experience for residents and visitors alike. Our tech- driven solutions not only enhance the accessibility and convenience of transportation services but also align perfectly with the goals outlined by Monroe County, making Freebee an ideal partner for driving forward its vision of sustainable mobility and connectivity. WO N IF 0 IE 111COU"�14 I Y Ff P"I", 4 3 75:7HH&ISH 819 f d w'i�'A Freebee's strong financial stability, combined with our extensive staff bandwidth, ensures the seamless implementation of the ConchConnect service for Monroe County. With a $25,000,000 credit line and strategic partnerships in place with leading vehicle leasing and financing entities, we are well-equipped to support the project's implementation and future expansions. our financial strength enables us to invest in state-of-the-art technology, maintain a modern and reliable fleet of vehicles, and recruit top- tier talent to drive operational excellence. With our entire headquarters, housing over 250 employees, located in South Florida, we have a dedicated team of professionals ready to support every aspect of the project. This local presence also enables us to foster strong relationships with key stakeholders in Monroe County, facilitating effective communication and collaboration throughout the implementation process. With a talented and experienced team at the helm, Freebee,is, poised to deliver a world-class transportation solution that nOt oniifiymeets but 'exceeds the expectations of Monroe County residents"a,ndi, visitors. MO N F?0 IE 111COU11�14 I Y lk^ l P"I", 4 4 7 HH ISH 820 2.6 Freebee has implemented similar on-demand microtransit services in various locales. These services consistently showcase innovation, sustainability, and a positive community impact, reflecting our commitment to creating lasting connections. We are pleased to provide references for whom we have provided similar Services within the past five (5) years: ( III �lil��� Coll Contact Person: Jessica Vargas, Transportation Planner Telephone: 954-232-1561 Email: vargasj@afrta.fl.gov On-Demand Microtransit to and from the Cypress Creek Station in Fort Lauderdale June 2022,- Current 2,,. Citty of ,Contact Person: Mikhail Ryabov - Transportation Manager Telephone: 305-873-9444 Email,.,.- MkhailRyabov@miamibeachfl.gov 'bov ya @-miamibeachfi.gov On-Demand Microtransit Service and a Custom Senior Service", May 2019 -_Cu' rrent I. Clity ra Contact Person: Bryan Pegues - Assistant City Manager Telephone: 305-466-8910 Email: peguesb@cityofaventura.com eguesb citvofaventura.com On-Demand Microtransit Service and Fixed Route November 2021 - Current MO N IF 0 IE 111COU"IIU4 I Y Ff 4 77 HH&ISH 821 2.6 ,4. C[ty of I1I ,i�se Contact Person: Danielle Lima - Economic Development Manager Telephone: 954-746-3430 Email: DaLima@s unrisefl.gov On-Demand Microtransit Service September 2022 - Current 5 111� . ViiiIIIIIIcm g e of IIKey �11, s c cm yiii1we Contact Person: Cairo Cangas - Public Works Director Telephone: 305-365-7568 Email: ccangas@LeyLilscayne.fl.gov On-Demand Microtransit Service December 2017 - Current a. VHIICmqe of 1161601 Contact Person:n: lVary Swaney Te,lephone: 305-664-6458" ,Email: mary.swanevoislamorada.fl.us On-Demand Microtransit Service November,20118 7 Current M0 N F?0 IE 111COU"�14 I Y Ff lkt ,P"I", 75:7HH&ISH 822 2."'7 fm Awwr,,,,ds Freebee is a top transportation service company that has gained recognition as an industry leader in transportation solutions. With a focus on innovative solutions, Freebee has been recognized with numerous awards, including the Complete Streets Champion for Safe Streets, the Key of the City of Miami, and the Key to Miami-Dade County. Additionally, Freebee has been honored with the Miami Beach Chamber Better Beach gold award, the Chamber South Innovation and Technology Award, and the Coral Gables Chamber Diamond Award for an outstanding technology company. Freebee has demonstrated its expertise and knowledge in transit by being instrumental in assisting the Regional Transportation Planning Organization in the implementation of the SMART demonstration plan, and it remains a core operator of its evolution. With our track record of success starting in 2012, which has never discontinued service with any partner, Freebee continues to set the standard for excellence in microtrans,it, and poised to remain a key player in the transportation industry fear years to come'. MO N IF 0 IE 111COU"IIU4 I Y 4 11117 7 7 HH ISH 823 2.8 f��d fmd,''Ic, g Freebee is committed to maintaining transparent and efficient financial practices when invoicing Monroe County for the ConchConnect service. Our invoicing process is designed to be clear and punctual, ensuring that Monroe County receives accurate and detailed billing statements aligned with the agreed-upon service terms and payment schedules. Alongside regular invoicing, Freebee will provide Monroe County with scheduled reports and comprehensive analyses, highlighting key performance indicators, service metrics, and usage statistics. These reports are crafted to offer insightful analysis on ridership trends, operational efficiency, and financial expenditures, facilitating informed decision-making and ongoing service optimization. This approach ensures that Monroe County has full visibility into both the financial and operational aspects of the ConchConnect service, fostering a collaborative and accountable partnership. WO N IF 0 IE 111COU"IIU4 I Y Ff 4 8111, 7 7 HH ISH 824 �,.�rrs�Y,; iOJ��fr/��'�!,��1,�6,�1Jf1���� i rir rrr Ui/ �; �� //// /i%�i,,, 'fir �jy �4 �f%i %ir r //i., N191II f9l�l u� /�/ , Rio 1'„ N f rri N ri I / rYr r r '/ �mYJllW// �N y u i p/'�-�/�r i����NI�N " / r '%/�i/r%//r// ,r' rrrb✓yl� lu�j/ as 0 1, e� / ,LryNn+a)... /%i,//rl, uui rtta ✓%v ✓%i ✓%u .. III f , ��«� iiii�r���u�1 JJ °1 t'� ��Ot w,u�� � 1t fm ��p iiii iiii 1 iiii��ll,tUr r 3. r P' IMO N IF 0 IE 111C UII IIU I Y �� L'r�r ,v �Ild ,,,,r,�/ 825 3. ......I ed�� f�� o o g y C a a 'i�'rt'i�'e s The Freebee service leverages cutting-edge technology to provide an exceptional on-demand microtransit service that redefines urban mobility. At its core, the app features a user-friendly interface that facilitates easy booking, real-time vehicle tracking, and seamless communication between riders and drivers. Advanced GPS technology ensures precise routing, while integrated traffic data allows for optimized travel times, enhancing overall efficiency. The app's robust backend supports a comprehensive data collection framework, enabling continuous service improvement through detailed analytics on user behavior, trip patterns, and operational efficiency. Additionally, safety and security are paramount, with features such as in-app emergency contacts and secure data protocols to protect user information. This holistic approach to technology empowers Freebee to deliver a reliable, convenient, and sustainable transit solution, making it a favorite among communities looking to enh,a,nce_.,,theJ,,r public transportation systems. MO N IF 0 IE 111COU"�14 I Y Ff lkt�'P"I", 75:7HH&ISH 826 3.....�� Custa�r Freebee is excited to introduce a custom-branded, white-labeled mobile application named "ConchConnect", powered by Freebee, specifically designed to serve the residents of Key West and Stock Island in Monroe County. This dedicated app will embody the local spirit and unique needs of the community, offering a seamless and user-friendly interface that simplifies the public transit experience. By integrating state-of-the-art technology and real-time data, ConchConnect will provide dynamic and comprehensive microtransit services, ensuring high accessibility and efficiency for all users. This initiative not only enhances connectivity across the islands but also promotes sustainable transportation alternatives. The app will feature easy navigation, real-time tracking, and personalized service options, making public transportation more attractive and accessible to everyone in the community, from daily commuters to tourists exploring the vibrant locales of Key West a,nd Stock, Island. This app is s, to,li"I"',oted to Meet the unique transportation needs of Key West and Stock Island, incorporating real-time GPS tracking, seamless route ,optimization, and intuitive user interfaces to deliver a superior transit experience. Advanced algorithms facilitate efficient ride-pairIng and dynamic routing to maintain high on-time performance standards, while, integrated communication tools ensure constant connectivity between ,drivers, passengers, and dispatch. The app also emphasizes safet y and e" s in-app emergency contacts ano'rigO seCutit' with features like," ,Y W protection, m6psures. By blending robust technology with a localized, approach, "ConchConnect" not only enhances daily commutes but also enriches the community's access to sustainable and reliable transportation options. MO N F?0 iE COUI�14 I Y Ff lkt�ll P"I", 77 827 3.....�� Custa�r The app will be searchable in both the Google Play and Apple Store under "Freebee", ensuring easy discoverability for potential users. Additionally, when opened within Monroe County, the app will transform into a fully branded "ConchConnect" experience, providing a cohesive and tailored interface for local riders. Leveraging our current user-base of over 500,000 profiles in South Florida and the Florida Keys, as well as the unique marketing elements inherent to Freebee's platform, this integration will serve as a powerful tool for driving ridership from inception. By capitalizing on the widespread popularity and familiarity of the Freebee brand, we can effectively promote ConchConnect to a broad audience, encouraging adoption and usage among residents and visitors alike. TAKE ME TO Free bee's featured destination, on the Hil, Edca REQUEST imobile app A RIDE home screen, V%11� �Mn"I'livO Select this button when re q uestingi DEALS I a r de Find exclusive deals and discounts at all of your favorite local 1711 SHAPE hiotspots! % FREEBIEE Love riding Freebee? Make sure to share DESTINATIONS r with all of Search your your frig l destination by sate ory and find the ........................................... perfe ct spot with an CONNECT awesoirne il Take some photos of your experience and share them on BANNER the app Advertisement or live tracker with the ability to link out to a third party website 0 '"Will oiWO N F? IE C 0 U1�114 I Y l, R 0,P11J0A RI 2 77 828 3.2 Saftw&r,,,,e Sd�� rirrir f�� r S rirrir A truly dynamic transportation system needs to have accurate, efficient, and easily analyzed data that can be utilized in a timely manner. The data needs to have the ability to inform Freebee management and partners on the number of vehicles in the services, geographic areas, and scheduling expansions, changes, or reductions. Freebee is fully capable of quickly scaling vehicles and routes and adjusting service hours times relative to demand. Freebee is also capable of expanding the service area beyond the designated boundaries or creating destination hubs (for essential services, for example) outside of target service areas. Freebee's scheduling and dispatching technology is engineered to automatically assign trips to microtransit vehicles effectively, meeting the service quality standards of Monroe County. The software considers several factors when assigning a trip to a, specific vehicle, such as vehicle availability, seating, proximity to the, pickup locotfon and,,drop-off location, current traffic conditions, factors,'and the estimated time to the next pickup. The algorithms are designed to balance, cost efficiency with service quality and can be adjusted to reflect Monroe County's specific requirements. g,V61 fdPit,143141, Routing 'algorithms take into account the most efficient path,s-bagod on real- tiM10II traffic,',data,'road closures, and vehicle capacity. Additionallythe,,system b , ti" of cl6 and by,aria, can set speed factors-Varyh by imo Y ancing,route, 9 accuracy and,timing predictions. MO IF 0 IE 111COU11 I14 I Y 3 Jw Ff 7 HH ISH 829 3.2 Saftw&r,,,,e Sd�� rrrrrrr f�� r S rrrrrrr Anti-bunching technology: Freebee has integrated anti-bunching technology within its operations. This cutting-edge technology is focused on enhancing the efficiency and dependability of their services. Through the utilization of real-time data and sophisticated algorithms, Freebee's anti-bunching technology actively manages the distribution of vehicles to prevent them from clustering. By continuously monitoring the location and passenger load of each vehicle, Freebee dynamically allocates its fleet to areas with high demand, while also ensuring an even spacing of vehicles throughout the service area. This implementation significantly reduces wait times for passengers and elevates the reliability of the service, particularly during peak hours. Seii,,Viice Qt,,iicflH[ty Stcviicftt ,,,ds n ne,M,,,s: The technology allows for the setting, of specific service quality standards. For immediate triips,', it can set standards such,asmaximum response time, while for other trips,,, It can configure a pick-up window and enforce on-time performance standards.'Th'e algorithm considers additional parameters like ,Weather conditions, and historical data on similar routes. Violations of these standards are clearly indicated within the dispatch interface,,allowin,g,for immediate corrective actions. ct,'14e Adhmsb,,irg,,wrAs: ii F r e e be,,e's"technology h6togy incorporates predictive address potenti'at service, disruptions before they occur. This feature help ,,, in', reallocating resources preemptively, maintaining service reliability and customer satisfaction. MO N iF 0 iE 111COU11 ii�14 I Y 4 7 7 HH ISH 830 3.2 Saftw&r,,,,e Sd�� rirrir f�� r S rirrir At,iIoi natecl cv icj The system has automated "self-healing" capabilities that adjust or re-assign trips to address inconvenience factors or increase efficiencies without dispatcher involvement. This is achieved through continuous monitoring of vehicle statuses, trip progress, and system-wide service conditions. Adjustments are made automatically by the system, ensuring optimal routing and allocation of resources. At,lIoIII ncmtiV��1� of ,Ulr,w I�'�)'I,,,ocess: Freebee's technology automates much of the dispatch process, reducing the need for dispatcher intervention. By using machine learning and artificial intelligence, the system can efficiently manage routing and trip assignments based on the set parameters, with minimal manual oversight. The technology supports dispatcher adjustments to optimize routes and facilitate shared rides. Disp'atchers can manually intervene to modify trip ,allocations or routing in real time, ensuring better service delivery and increased operationa.1, flexibility. A,dditio'r�,,O°lly,,Free,,b,,e,,e's software allows for the automatic or manual driver breaks into th`e daily schedule, This feature, ensures compliance ,with labor regulati'o,ns and helps maintain high levels of driver alertness and performance and making sure rides are not assigned that can't be completed. By leveraging these advanced technological capabilities, Freebee ensures that Monroe County's ConchConnect service meets stringent service quality benchmarks while providing efficient, reliable, and responsive transportation solutions. This sophisticated dispatching and scheduling system not only meets but exceeds the operational requirements set by Monroe County, fostering an innovative and sustainable transit environment. MO N F?0 iE 111COU11�14 I Y Pf Ff lkt�ll P"I", HH I SH 831 3.2 Saftw&r,,,,e Sd�� rirrir f�� r S rirrir III iii iiw v e iii III w1� o iii nc,,rtiwo�i� cots icj I i i t e i ��fcmce e6h i 16IIogy The driverside perspective of the Freebee app plays a crucial role in ensuring the seamless delivery of transportation services. With a user-friendly interface and real-time connectivity, the app allows professional community ambassador drivers to efficiently navigate routes, pick up passengers, and provide a high-quality experience in a safe and efficient manner. The Freebee app is designed to provide drivers with comprehensive navigation tools to ensure efficient and safe transportation. Drivers receive driving instructions through the app in various formats, including a list view, map view, and turn-by-turn voice instructions to minimize distractions and improve route accuracy. This multifaceted approach helps drivers navigate efficiently, focusing on the road while maintaining awareness of their routes and upcoming turns'. At each scheduled pick-u"p, the app displays specific,information to assist the ,driver, including the exact pick-up location through real-time GPS updates. To help drivers identify the rider, the app shows the rider's name and, any pertinent riotes,that may include a description or other helpful detalils, , provided diuringr-th-O,, booking process. If a rider is not at the aq,reb,,,d-U ,po m location,'i t,,he,driver Can use the app to send an alert to the dispatch center;l The app"allows the, driver"to mark,,the,rider as,, a no,-shoWJ,,f, they, do not appearwit,h]PInla, two-minute waiting period upon arrival. I14& Il�,wws cv�id CcmIpcmdly III sst,,,iiies: In instances of no-shows, drivers can indicate this status directly in the app, which automatically notifies the dispatcher and system to adjust the schedule accordingly. If a rider appears unexpectedly with an unconfirmed service animal or additional companions and there is insufficient room, the driver can communicate this issue via the app to the dispatch team for immediate resolution, such as arranging an alternative vehicle if necessary. MO IF 0IE COU I I14 I Y Ff 6 7 7 HH ISH 832 3.2 Saftw&r,,,,e Sd�� rirrir f�� r S rirrir Accoiii n iil°nocjcmtii i ig zkje�,,�s: The Conch Connect app includes functionality for drivers to accommodate walk-up riders, allowing for on-the-spot ride booking and integration into the current route, ensuring that all trips are logged and managed efficiently. I'Vl I IIV1 III III H[zIIk�g Safety is paramount in the design of the Freebee app. The interface is engineered to minimize distracted driving through easy-to-follow voice navigation and critical alerts that require minimal screen interaction, allowing drivers to maintain focus on the road. Co nlll n I1I II �c,,t t Ill o I1: The app facilitates seamless communication between drivers and dispatchers. It supports real,-time messaging and status updates, enabling dispatchers to send I instruction or route changes directly to the driver. This featureis is crucial foradapting to dynamic traffic conditions, service anomalies, or operational adjustments. Dispatchers have the ability to manage vehicle assignments and trip schedules actiuely. The dispatcher interface within the app allows,, forth,6- rea1t[mO,,cuing and editing of vehicle runs and unscheduled car unassined t "Jo, ips.,0,4,'�, 1),,orss-can easily reass'i'gn, trip in respoose'l tr platc, delays, breakdowns, or other unforeseen circumstances, ensuring, continuity of service and optimal fleet utilization. The dispatcher's interface provides a comprehensive overview of all vehicle runs, including detailed information about each run, and the ability to track and manage all will-call or unscheduled trips on the day of service. This oversight is critical for maintaining operational efficiency and responding promptly to any changes in the day's service demands. MO N IF 0 IE illCOUI IIU4 I Y Ff 11117 7 7 HH ISH 833 uuu�� uuu�� u(i(i(PPri�r.iiiiu(i(i(PPri� uuu rfll� uyy� r�2/f! ,iirm�f/� �+llfl wllfl By integrating these advanced functionalities into the Freebee app, we ensure that our drivers and dispatchers are equipped with the tools needed to provide reliable, efficient, and safe service. This technology-driven approach enhances the overall operation of the Conch Connect service, supporting Monroe County's goals for a responsive and passenger-focused transportation network. =men m 248 Accepfin g RR idea "AIIIIIIIIIIIIIIIIIIIIIIIIIIIIUifllllll f(�S�'1 k„�a ' ill" lr�rrrrrrrrrrrrrrrrrrrrrrrrrrV 1 W�v�ar um� f C'�mr�re oa!ZiA� aeuAispmt t 'al � Bt i /I m� m• N" Hi 11111111 HHHHHHHHHHHHHiiHHHHHHHHHHHHHHHiiHil ....................... 2D400 SW 25601 St 1 m a �f 27550 SW 222nd Ave 01 "err a' 8 I.a!�ur�,fiGr:(r 1��I�9h�.uM1 o1U� 295567-295�99 5W 2Wnd Arse 1" n OU S 3 A ITM 208351 SW 304thi St u,u;'1 s mi)tc'il;m t,TA 11_04 AM PICKUP IWO N ICI 0 I: IIIWC U'l III' I Y onuu4/0�i� 834 uuu�� uuu�� u(i(i(PPri�r.iiiiu(i(i(PPri� uuu rfll� uyy� r2/f! ,iirm�f/� �illfl wllfl Ve Ilh'�i ele n e i its c i i cj Ill eeI'�i i o III ogy Freebee prides itself on reducing its carbon footprint by operating 100% electric vehicles. In addition to eliminating carbon emissions, using an all- electric fleet lowers operating costs and reduces air and noise pollution for residents. Based on the level of ridership projected and the service area road conditions, two (2) different model vehicles are recommended for the on- demand service. All vehicles are GPS and video digitally monitored with a custom Internet of Things (IoT) module for safety, reporting, and compliance with the appropriate notifications. Freebee is pet friendly and allows access to service animals that do not impose a threat to safety, vehicle operation, or passengers. All vehicles are properly licensed and authorized to operate legally on public streets and right-of-way. P IUDO N F 0IE ilC 'IU IIIII" ' I Y i•ru�tu�� 835 3.3 oc,,ti d III:::::]leet eeh i14l ogy Freebee has harnessed the power of Internet of Things (IoT) technology by equipping its fleet of vehicles with onboard devices that communicate with a centralized dashboard. This integration enables a plethora of capabilities that enhance both the efficiency of operations and the passenger experience: R eaIII III iwiiine The central dashboard can track the location and movement of all vehicles in real-time, allowing for better dispatch optimization and resource allocation. Vel ,�iii6le Sensors can monitor the health of the vehicles, including engine performance, tire pressure, and electric fuel levels, allowing for timely maintenance and reducing the chances of breakdowns. Eiiii&�r,qy IlE Monitoring and optimizing enei g' y.consumption can lead to more efficient use of the" 'bdttery, extending it's, ran,ge,and reducing costs. -Traffic Data Analysis: By analyzing traffic data, the central dashboard can, provide drivers with alternative routes to avoid congestion and ensure timely arrivals, technology is used to monitor driving patterns and behaviof�, nsuring, t1hat-driven, are o, ' their vehicles 80fely-Th6"d el , 0 ev'l Pe also serves'"as"a reminder and warning system if bad behavior is, detected like rough stopping, tailing a vehicle too closely, or looking at their phone. OlHikw°°nate Coiiit,,,6 : Sensors can also monitor and control the interior climate of the vehicles, ensuring a comfortable ride for passengers. MO N IF 0 IE COUI�14 I Y Ff lkt�ll P"I", 60 7 7 HH ISH 836 uuu�� uuu�� u(i(i(PPri�r.iiiiu(i(i(PPri� uuu rfll� uyy� r2/f! ,iirm�f/� �illfl wllfl IIG Ost Items left on a vehicle can be logged and tracked more easily, helping to reunite passengers with their lost belongings. III ne ,,,geiiiicy IlRe 1poiiiise c,,t iiwd safety: In case of an emergency or threat, the IoT system can alert the central dashboard, which can then take appropriate actions, such as contacting emergency services. By integrating IoT technology in its fleet, Freebee is poised to create a more efficient, safe, and responsive micro-transit service that adapts to the needs of the modern passenger while optimizing operational performance. r P� IMO N IF 0 IE lC UII U4 I Y Ff ����u��� � ���� 77 837 uuu�� uuu�� u(i(i(PPri�r.iiiiu(i(i(PPri� uuu rfll� uyy� r2/f! ,iirm�f/� �illfl wllfl Freebee has made a steadfast commitment to ensuring security and efficiency within its transportation services through the implementation of a Security Program Plan (SPP). Complying with the Florida Statutes and Administrative Code, Freebee's SPP encapsulates comprehensive policies, roles, and responsibilities that come into effect during emergencies. The plan encompasses mitigation, preparedness, response, recovery, and organizational structure ranging from cloud backup and security to local RAID systems. It's applicable across all facets of the transit system, including maintenance, operations, administration, and procurement. Under the SPP, Freebee's management is charged with maintaining a meticulously coordinated security system to pinpoint and avert any intentional acts or conditions that could jeopardize public security. The onus is on the management to enforce the SPP, while all personnel are expected to uphold security standards congruent with their roles. Non-compliance with security practices can: lead to administrative action. Through collective effort and adherence to,the SPP, Freebee aims to sustain exemplary security performance in its transit system. P� IUD �N I�� 0 IU�: i�lC 'I�UII IIU II " rro R Ff 838 1 �rotib r I ��q I ; •/ //r Illlii `. u i rr rm, ri ?ri r r o �rrrN ar ��'' r» rrr n ri. r r rm»��''�. /a rrr 1 r r Irr rr r« � 1, % �,uam, „%rrllr, ,,»%! � 11�,� r% f Ill r J( rrr, r oU�� �„/, 1 r �, «r, f 4 ' ;i� r l � ,r,e r ) IIII �° ' »,1 f I r r far, ote- rrrino �ii//J�»Ui oi, ,.�� w,»»»,I,rG„»» fenrru„ »l III %%/»,,,,,,rli%mior ((II �rrrd/1 IIII IIII, ,,IIII: »o// u»at IIII' r/r fIa L IIL »i/Iri fff irrr IIII IIII /lll »/l IIII IIII itr r err, ,«�(/ r P� �M �N�� 0 IliO 9 �� V� �Iar uuuuJJ yI "•I a 1��11 l:'.,,i", �l� (yl 839 4 Q u a ase of Use far,,,, far,,,, f�� r,,,,oe.y y/// C 0 U ty Freebee meticulously designs its technology by backward engineering from the user and municipal perspectives, ensuring that every feature and functionality directly addresses the specific needs and preferences of the communities we serve. This approach guarantees that our solutions not only enhance user satisfaction but also align seamlessly with municipal operational goals and infrastructure requirements, fostering a more connected and efficient transit system. MO N F?0 IE 111COU"�14 I Y lk Ff t 'P"I", 64 niHH I SH 840 ((((m� �G I /m W ✓/ d U llD lm/D far,,,, Illlllu y I� Im The mobile application, customized specifically for the "ConchConnect" service, is an exceptional tool designed not just for mobility but to enhance the connectivity of the transportation experience in Monroe County. This app is user-friendly, connecting residents and visitors with our professional community ambassador drivers, making each journey enjoyable, swift, and efficient. The customization of the app for ConchConnect includes tailored design elements that reflect the unique identity and needs of Monroe County, ensuring that the look and feel of the app are intuitive and inviting. Beyond aesthetics, the ConchConnect version of the Ride Freebee app sets a new standard in the ride-share industry, combining superior functionality with a sophisticated backend data collection system. This system is engineered to track every interaction and piece of data, facilitating not only smooth operations but also continuous improvements based on real-time user feedback and travel patters. The apps,designed to be the gold standard'omong mobile ride-shard applications, offering features that are carefully crafted to meet the specific demands,of Monroe County's diverse user base. This customization ensures that every feature, from route planning to fare estimation and payment, is tailored to enhance the user experience, supporting ourmission to make public transit both accessible and,appealing for everyone. iMO N iF 0 i s 111C U11�14 I k P" I"•Cu1t�II�C'.��. r�rr IIIAum ,,,�Od,�,,, 841 Q u a ase of Use far,,,, far,,,, f�� r,,,,oe.y y,/// C 0 u ty H, Erica, vl/,l]ro YOU V"i"'ol"Jinq (onil,,,t m 0/1 MO N F?0 IE 111COU'l I Y 66 77 HH ISH 842 4 .2 "to IZequest a ,II'Ae I4eqt,,�lests wc,,tysto cc,,a6�i c,,t i,,ikje: um qom gifil 1), Z] 0 0,1111111111113, Is )In ..........)e'r a in w e in e irr a in c',I 't rc:)ui g Wavfing a Ve[ik:IIe kle reeE.'we irr c:) Tulle a p')z) reeE.')ee's cfisIp'mtc[i ceinter ConchConnect, powered by Freebee, is designed to accommodate the diverse needs of Monroe County's residents and visitors through a customer- centric mobile application n andsuppo rt system Here's how our technology addresseseach specified requirement: ,Comprehensive Booking Options: • Rider Reg,istration and Trip Management: Users can easily,tegister for the service, to manage their travel plans. The registration and onbaardng process,,is designed to be intuitive, guiding users through setting i up,their profiles_o6d'sto ting to book trips immediately. WO N F?0 IE 111COU11�14 I Y Pf Ff lkt�P"l , 611117 7 7 HH ISH 843 4 .2 "to IZequest a ,'II`Ae 11:494 11:49-f aril T C""', 0 N PJ E C 7" SIGN UP WeICOMO Aboard! P",,"'wi �Sigh,-4h�Apple� (milli 0 J,rnaO ------------------------- ------------------------- I ,,'— ouwl 41112111 It df( be va c( "ll: " " , The,ConchCohnett app will 10blofor free on bothl ,l),08",and Android platforms, ensuring accessibility vla,,smartphone. Additionally, if Monroe County wants the service to be accessed through any standard web browser we will make sure this functionality is available but not something that we recommend. Enabling riders to request rides from desktop computers may introduce a disconnect in communication between the vehicle and requesting passenger, potentially leading to missed pickups and longer wait times. MONIZOE COUI��,d I Y Pf 3 lkt�ll P"I", 611,311 7 7 HH ISH 844 4 .2 "to IZequest a ,II'Ae • Ve�,,,scmt�H�e I:I: ooIIl,dh�ig IIII', tiVis: The system supports multiple types of trip requests including immediate, same-day, and advance bookings up to 48 hours. Users can specify a range of acceptable pickup times, enhancing flexibility in travel planning. • Freebee outlines a user-friendly and efficient reservation process through the mobile app or by calling into dispatch and speaking with a Freebee operator. This process allows riders to request a ride within a defined time frame. The mobile app and operator will specify the maximum lead time for ride requests and any limitations on the wait time to manage expectations effectively. For regular commuters, the app offers a subscription trip feature where users can schedule recurring rides at set times and days, with the ability to,enter start and end dates for these subscriptions. Users can al"SO easilyy pause their"subscription,trips temporarily in cases of ill ness'or,va-catfon. The app allows,,users,,to, book all legs of their journey simultaneously rather than scheduling each segment individually, streamlining the booking process. MO N IF 0 IE 111COU11 IIU4 I Y lkt�ll P"I", 69 HH ISH 845 4 .2 "to IZequest a ,'II`Ae 0 Olt[ 02, Gllls How H- r�, M 04� si�"IIII i c r Search your destination by category or manually enter the address you'd like to visit. 05 M F.:TA [Asp by (4 1 ffil 11) ON �ON Iffs GENII 11 MI I III L l` III 0 III IIRIIVVIII R Choose the amount of passengers riding with you and click "Send to Driver". Your ride will automatically be paired with a driver and ETA will be displayed. MONIME ICOUIIii�,J I Y 10� R lkt�,P"I", 111170 711-VHL=-&HH 846 4 I "to Zequest a ,II'Ae Advcv iced occm,CIV 11 • Smart Location Suggestions: The app enables users to select from a list of favorite or past locations. For locations where direct pickup or drop-off might be unsafe or impractical, the app will suggest nearby alternative locations, ensuring safety and convenience Ntonrwe D,E A LS Seaside Cafe Ocean Bar Seaside MC...tw MC. CATE112C)IFREES llil Mi • Recfl III Ik In e SeIrWces: Users can utilize their current location as the origin for trips, and the app has the functionality to push requested pickup locations to more feasible nearby spots. MO N F?0�E COUI�,J I Y lkt�ll P"I", 77 847 4 .2 "to I Zequest a ,II'Ae Accessii III ii III[ty cv�id SIpe&kflI IIIIqeecfs: e Accommodating Special Requirements: The app allows for the inclusion of mobility devices or service animals in the trip request. In fact, all service pets are welcome to ride along as long as they do not induce unsafe conditions or impose a threat to the safe operation of the service. The app also enables users to specify the need for wheelchair-accessible vehicles and many additional accommodations, ensuring the driver is prepared with the appropriate equipment. grail um 01142 0,111 VP Wh—kh.5, WheekhMr N10 How Manv pa$sengers? 'toddler Toddle, YN, F1,11,1.'1,111,r11 1v 1". ",Jj" Oth. Oth-A-dM1s 01 Amo7tnodaflans ............ ...............�1`....................................................... "jo?, W� agcaijol StanIdar,ds Cotinpfl'a��iice: The Smart hone app adheres to and is always working to comply with WCAG-level AA accessibility standards. Our in-house technology team is always following up on app development guidelines from Apple and Google. This commitment ensures that the app is accessible to all users, including those who rely on screen readers and other assistive technologies. P �M jO N F?0 IE COUI�14 I Y f Ff lt�ll P"', 111172 k 7 7 HH ISH 848 4 .3 CustaII` IIIr er,,,, Coii In C"Ii icj III IC36kIIk ig: vel '�II �ll�e Upon trip confirmation, users receive a unique trip ID and, for immediate trips, an estimated time of arrival (ETA). The system provides vehicle tracking updates at least two minutes before arrival and notifies users of imminent vehicle arrival and when the vehicle has reached the designated location. ne ,,igeiiicy cviid Rot,,iIIIkiie The app is equipped to notify users promptly in the event of an emergency or service suspension. ti MO N IF 0 IE illCOUI N I Y Ff l uuuu kt�'P"I", 111173 7 7 HH ISH 849 4 .3 CustaII` IIIr er,,,, L eecflbcm6k cv�id III eecflbcm6k Ins: Users can provide real-time and post-trip feedback directly through the app, rating various aspects of their journey. Monroe County will have access to all feedback, enabling continuous service improvement. I I AN K P P D 114 C 4 I I I I V I 111 1p p P'8UPports in-app marketing capabifittes,,and can' conduc't surveys to collect broader feedback from riders, providing val''u"a' bl"'e"'i"'n"s''i'g,hts that help refi ,,nq s .,_'.rice offerings. p tq N E F u und dlll,`2024 nd mouse O "oh "I R,,,RN 1?= 40111111 11111111110 This comprehensive approach ensures that ConchConnect meets the needs of all users, providing a reliable, convenient, and accessible service that enhances the mobility landscape of Monroe County. �M jO N F?0�E 111COU"�,J I Y Ff 111174 7 7 HH ISH 850 4 A Auta�� r a"t o f�� I i i t e g i cmtec,,t qptiViiis Freebee's advanced technology and software is capable of integrating seamlessly with Monroe County's existing systems, ensuring a unified and customer-centric travel experience that helps to mitigate fragmentation among modes and service areas. This integration is facilitated through the strategic use of APIs, which enable a smooth and efficient exchange of data between Freebee's systems and those of Monroe County. This connectivity plays a crucial role in enhancing service continuity, improving on the existing transfer-literacy among modes, enhancing the utilization of all integrated modes, and fostering a cohesive multimodal public transit network. Secvi nIIess Our APIs are developed to be robust and flexible, allowing for real-time data sharing that includes sch,ed,uli,ng, ,information, vehicle tracking, and user analytics.,This leuel of integration ensures that information flows seamlessly across different transit platforms, enabling users to plan their journeys efficiently using both Freebe'e"servibes and other,Monroe,,County services. The ,ability to sync data across platforms not only simplifies the user experience but also enhances operational efficiency by providing accurate, up7to-date informoti'm that helps reduce wait times and optimize transit sc,,:,haduk4s., lki�I The inte4 ration of our software with Monroe County technologies Qfll0IW s,,I,f6t:, the development of more customer-centric features within our apps, This includes personalized suggestions, real-time updates on transit schedules, and proactive service alerts that keep riders well-informed and prepared for their journeys. By centralizing access to multiple modes of transit within a single application, we make it easier for riders to navigate the public transit network, thus enhancing user satisfaction and encouraging more consistent use of public transit solutions. WO N IF 0 IE 111COU11�14 I Y Ff lkt�ll P"I", 75:7HH&ISH 851 4 A Autal� r a"t o f�� coIIiti III it,,II l[ty of se III,,Vil ce: Continuity is key to maintaining high ridership and trust in public transit systems. Our technology ensures that any disruptions or changes in one part of the transit network are communicated promptly to the users through automatic updates. This helps manage rider expectations and minimizes inconvenience, thereby maintaining a high level of service reliability. Freebee is dedicated to providing the most adaptive and equitable service possible. It is equipped to accommodate and streamline a fare payment process through advanced technologies tailored to meet the needs of all passengers. Freebee's fare collection system is designed for ease of use and accessibility, ensuring that every member of the community can benefit from our services. 11 Iiiii—A 113 R 1"It s The ConchConnect Powered,by Freebee's mobile application will support secure in-app payment options, allowing riders to ,pay their fares digitally. This system is integrated with major payment providers to ensure a smooth, secure transaction process. It"Will also feature capa,b,t iti,es,'for,tracking payments and providing receipts, whic,'h can' help _ riders monagaiiie, th& travel expenses effectively. II C"I The,, tec"hnot"ogy b6'h,,,i1111nd,cur'fate,calloc-tion not only facdlitate's'oa8y payment but also ensures accurate fare tracking, and management. This system allows Freebee and Monroe County to monitor fare collection data in real time, supporting efficient operational management and policy-making decisions based on actual usage and financial data. WO N IF 0 IE 111COU"IIU4 I Y Ff 111176 7 7 HH I SH 852 4 A Autal� r a"t o f�� I oIIVPii6Ges cv�icj Sect,,iii,,ily: Freebee commits to maintaining the highest standards of security with regard to our fare collection technology. Our policies will ensure that all financial transactions are encrypted and securely processed, protecting user data and preventing fraud. Regular audits and updates will be conducted to maintain security standards and adapt to evolving technological advancements. In partnership with Monroe County, Freebee is dedicated to providing a comprehensive microtransit service that is accessible to all residents, ensuring that every individual has the ability to travel with little barriers as possible within their community. Our fare collection technology is just one aspect of our commitment to enhancing mobility across Monroe County, making it inclusive, efficient, and user-friendly for all. WO N IF 0 IE 111COU"�14 I Y Ff lkt�'P"I", 1111711117 75:7HH&ISH 853 4 .5 Auta�r ated I C f��"t e g a"t'i�b f�� While this feature has not yet been developed, Freebee has been approached multiple times by Transportation Network Companies (TNCs) regarding its implementation. We understand the potential benefits of integrating automated TNC functionality into our platform, and we are prepared to prioritize its development if this is something that Monroe County would like to implement. MO N IF 0 IE 111COU"�14 I Y kFf P"I", 111178 HH ISH 854 4 .6 ,A d L IIIiteIll,,Icmce, I),cmtcm C6I III ectIIoI iY & Re�poI,,,CIkIig Freebee is committed to providing Monroe County with an advanced and comprehensive data management system through the ConchConnect service. Our sophisticated administrative interface, known as the "Freebee Dashboard," is designed to support extensive data collection, real-time monitoring, and detailed reporting. This integration plays a pivotal role in enhancing service planning, optimizing operational efficiency, and elevating overall customer satisfaction. I),cmtcm C6l11ectiV��1� During the registration process, Freebee collects essential user information to enhance service personalization and efficiency: • Personal Details: Customer name, local zip code, birthdate, and additional notes useful for drivers and dispatchers. Contact Information:,cell pho,ne,numbew; home telephone number, and email "addressfor sending trip 'confirmations acid notifications. Yf 1 1 a t",a C 0 1110 C t, 0 ii1"A: Our system captures detailed data for each type of trip request, which includes,* • and Type aitiory Trip WbIntiffers' s: Unique trip identifier, type of re8etv uimmediate-response;, ' 'dnd bsotip oh' advanced, same-day, walk�on relevdh:t,datesar d1imess for each,., • Ge6loclatio,n and Timing: Trip origin and destination with geo—coordinates, requested and actual pick-up times, and destination arrival times. • Performance Metrics: OTP for different trip types, including metrics for on- time, late, and missed trips. • Immediate and Walk-On Trips: Response time for immediate trips measured in minutes and seconds, and time of pick-up for walk-on trips. MO N IF 0 IE COUI I' I Y Ff lkt�ll P"I 111179 855 4 .6 VeIl�,i i e�e c,,tiiiicj sei ,,iiice I),cmtcm: Operational details of each vehicle run are meticulously documented: • Vehicle Run Identifiers and Timings: Service start and end times, including breaks. • Passenger Metrics: Number of total passenger trips served, broken down by exclusive and shared rides, number of companions, wheelchair users, and service animals. Performance and Productivity: Direct miles between origins and destinations, trip status updates (completed, canceled, no-show, denied), and productivity calculated as total passenger trips per revenue service hour. Coii Freebee's administrative, interface facilitates real-time monitoring and allows for extensive, customization and reporting,:,, 0 Customization Tools: Ability to establish commonly frequented locations through heat maps, service area polygons, and travel restriction polygons. Administrators can also create or amend zones and service times to communicate goals and objectives. e Real Time Manitoring: Capabilities for monitoring vehicle IoC'at1,o'n, 's,,,d river perform i, and trip request fulfillment. 0C ,9 0,atat"xtr " tfo,,,, , and Archiving: Options to generate reports; extract operdl,ti',on,o,,,,"I',da�ta�,tor"NT'O, dataset extraction, and olutlo-larofifv,e old':,data: • Report"Generation: Tools for building custom reports that detait a1l collected data points on a daily, monthly, or annual basis. MO N IF 0 IE COUI I' I Y lkt�ll P"I", 80 Ff 7 7 HH I SH 856 4 .6 c o i nIp III kv ice neiiiits: Ensures all necessary data for National Transit Database submissions is accurately recorded and reported: • Rider Profiles and Historical Data: Maintains comprehensive profiles and tracks trip-making/no-show history to inform service adjustments and customer engagement strategies. By adhering to these detailed specifications, Freebee ensures that Monroe County has access to a sophisticated toolset for managing and expanding its transit services, thereby fostering a responsive, efficient, and customer- centric public transportation network. This strategic approach not only meets but significantly exceeds Monroe County's requirements for a dynamic, efficient, and customer-focused public transportation network. MO N iF 0 iE 111COU11�14 I Y Ff lkt�ll P"I", 77 857 4 .6 The central hub, serving as the homepage, provides real-time tracking of all vehicles. It offers a comprehensive overview of key daily statistics, including ridership, wait times, male/female count, and age distribution, providing a dynamic and insightful snapshot of the system's daily performance. ........... iF Within this tab, an intricate'd i's play unfolds, reveali,hg"."dil pickup and drop-off hotspots,,within a customizable date range. This feature provides a visually intuitive representation, offe' ri,,,,,ngvaIuabIe insights into user behavior and s,ervice, utilization patterns. PA Cli-tDa,hb-rd IM, C= o. IM jO IF 0IE illCOUI I14 I Y Ff lkt�ll P"I", 82 HH I SH 858 4 .6 cl e s: Within the rides tab, a comprehensive history of every completed ride request is meticulously detailed for any chosen date range. This granular data, rich in information for each ride, can be seamlessly exported to Excel, facilitating streamlined reporting and analysis. IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 1-1. A-. PD11 N.-II 9"0 WiWl 11 111. OVIIA�,OQ IIYP,11)1 I 000111P 111." 11 11u I " ."W"WHI I—. Ill"1N"I'll Illy'.11, I -l"Ill, Wll W-M ?S II 11"I""o, lirii'l'1l"; I nrun Il1". 1""U l-l"', Ill lW�111 'l" 11 1 1 101i lb". i, Qil"l 11 1 '"'A',Iji, i (I h-ft", 11 1111"0" 1 1 1 1, al"Ill"'l ll l 1 11 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII II Reqt,,l eslts: IIIIIII The requests tab offers a deep dive into detailed data for any ride that was requested but not completed, providing valuable insights into the dynamics of incomplete ride requests. Additionally, this information is exportable to Excel, ensuring flexibility and ease in further analysis. It= .—If I'VIi"I"I'l M ill"I Ill l",, i'VN I'll 111,,, i"ll'A.111 MI 111a........NI P1 R 1 All I I I l ill:IW l.""ll l'I........ 11"IlIN" All 11111 r1il0 npI'll P ll""n.I I l' fill.,11 et 11 All� 11t 11 1111,All "I."........... 51111'I'l I Ii, 16 PIII I .......... .11,i "I I'll I Ill"1,11 11 VIA 11,4""11'� I i"" MONIME Y Ff 0,P11JDA 83 7 HH I SH 859 4 .6 Relpo ,,,,ts: Within the reports tab unfolds a visually appealing and comprehensive presentation of all high-level Key Performance Indicators (KPIs) for any designated date range. This report mirrors the detailed monthly reporting provided to the Village, offering a sophisticated and user-friendly analysis of the essential metrics. ZON'E SUMMARY Z'1,14 12 5B C14A [Sip mv S 351 k 1C7 AW 2LDa P.m qorg9 ffid¢,,by M.M1,(Y TD) I iii 44 H t41 I I I I I ii A trained Freebee staff member will be available during designated hour's to support the VIllago,staff with technical needs. Freebee vehicle,,opera 1ors and support staff respond otmost instantaneously to ride request,8"ens,wring there's always ava1Ia,bIe,capacity_to book a trip. In, case of vehicle issues; We-have appropriate and timely responses in place to preVent operational fallures.our commitment is not just to transportation but to fostering a partnership that aligns seamlessly with the unique needs and values of Islamorada. MO N IF 0 IE lkt�llP"I", COUI�4I Y Ff0,P1JD) 84 10� 711_7HLS&HH 860 (((nisi" �f 1,,xflr.IIIPu///// SL....... r/r u a li,.... Monroe County's dynamic transportation landscape demands sophisticated tools that can adapt quickly to changing needs and optimize services efficiently. To meet this challenge, Freebee proposes to integrate unique and advanced simulation capabilities into our service model. These capabilities are essential for analyzing new areas and optimal times for microtransit services, refining current operations, and assisting in strategic future planning. By harnessing powerful simulation technologies, Freebee aims to enhance its responsiveness and flexibility, ensuring that our services remain aligned with the evolving demands of the community. Freebee's proprietary Community-Scale Micro-Transit Optimization Modeling (CMOM) software is at the heart of our data-driven planning practices and service area expansion strategies. This robust tool enables Freebee to conduct detailed analyses of potential service areas and simulate various scenarios to determine'the=mast'effective' trategies for vehicle deployment and routb scheduling. „II n Tv;, , ItIIIt e S11'iii° <<uIIIatiiio Fe6II°moIILoqy 'wrics: The CMOM software utilizes a variety of inputs to perform its simulations: • Es entral nf6rmation about potential service areas, traffic,pattern , read layouts, and other relevant geographic features. • Current Service Data (if available): Data on existing service patters,'Such as rider demand trends; peak operational times; and current vehicle utiIization'rates. • GIS integrations from Google Maps, Esri, and additional partnering technologies. • Manual data inputs from projected hourly demand, buffer time, seating capacity, and inconvenience factors. WO N iF 0 i s �I�C �UI ii� I .,,,Ili 861 (((nisi" �f 1,,xflr.IIIPu///// S rrr u a li,.... Using these inputs, the software models different operational scenarios, allowing Freebee to predict the impacts of various service strategies and make data-driven decisions. Outputs and Metrics: The simulation provides several key outputs that aid in decision-making: • Optimal Vehicle Allocation: Recommendations on the number and type of vehicles required to efficiently meet current and future rider demand. • Geofence Optimization: Strategies for adjusting service area ranges to improve overall service efficiency, enhance rider satisfaction, and increase system-wide accessibility. • Peak hours of operation: The CMOM will allow for a more granular look into the community on where and when traffic is peaking. These advanced simulation capabilities are integral to Freebee's strategic planning processes, enabling real=time adjustments and long-term service enhancements. This technology ensures that Freebee can swiftly adapt to Monroe County's transportation needs, scaling services up or down, extending coverage areas, or adjusting schedules as community dynamics evolve. By providing precise, actionable data, Freebee supports M©nroe County`s goals fora sustainable, efficient, and community-foeusd transspottat an network. By detailing, the functionalities and benefits of our simulation technology, Freebee underscores its commitment to maintaining a cutting-edge, adaptive, and highly responsive microtransit service for Monroe County. This approach not only meets the immediate transportation needs of the community but also lays a robust foundation for future growth and continuous service improvement. iWO N iF?0 i s COUI ii� I �.I% Ff a ry'�r �,�11� r��rr, 862 (((nisi" ifff,,rf,,111Pu///// S rrrr u a li,.... r ,arammmrammmrarammmrir DASHBOARD USERS ASSETS ZONES REPORTS TICHETS cn, SiETH 5 U1llLQ.AVrQlnl'.ro14:1'CC (IS VE"IICLIf:STAT;1 Vl MCIL Ik TRIPS a - � n.x.;i�'�,•�" dt ll`I 04PN 11 �^4 rrk r 4,1!^rnr i6 r11G,W9 V.kC+ ttwVP E9 W?'.pa0¢,j'r 1'r4 r9C6K0yMw'G"6Thrl, p4,1dG P'Ia;.'`Ll la'"YYS 01RK'gWAu{yNt% TOTAL V'Ehd FxII"ou III},I,w '19 13.,07 10,58 23,66 101 IR V.VdFC4ED71M➢E PNi.IATCH PICKUP GDPOFP Pfff/QuiiI:'sT rl4 F`B'cKiiiP Pr IC U 10, TOTAL iGfiIdi fff Mr, QS:aflr YI9^IF WI fkCXf"fi'Jd'b' II:M18: i 0 5 07:03:59 07:04:27 07:08:33 07:14:21 4,57 5,81. 1.0.38 4GG1'Y u3ar 10 07:10:06 07:10:29 07:19 30 07:27:24 0.55 7,75 17.3 I lair Dr 1S 07:12:07 07:1 ;1 4"7 3:54 07: 8:09 07:M 6,04 20,63 26.67 Sfl,A,, '411a 0.vaa 1.2 Ir � VeNcle Arrived at Stop P5 VIENCIC Arrived at 5tcp 05..� Vehicle Armed a4 Step IP1.0 Di- Dispatched stop D5 tovaiiu le GOQ� � �VehiclleArrivcd at Stop P15� � Dis 9 w r ar Dispatched strap mP5 to vehhcla 100 Des atoled s p P10 Ca Ve hide 101 Dispar6ed stop P20 to vehicle A00� �Vehicle A� 0:55 07:411:h 07'0 5 07:10 07,1.5 07:20 r i i i� r r l r r rrr r r ri i t r i i i .ir.i,r.r,.rpr.lrr.r%r%rr r r r r rr.r II muuNilmnlidulluuuupmuuuuuuuuumuiuuuyuyal�+liu1�+1»»»1»rarl»r»»L�iuuu�liial»»trot»rare»rarlrr»urrarriLurlrirriinirLL�+1r»1»»!»>rrr»!»»!»»!»»!»»!»»!»»!»>r»rr»»>r»rraiauiuuiu»1ru»Lii�raipuuiir»rig»�Lriiwir�rrururnrrcrrrrrrirurirrn�rri�,rrrrurdararuirrrurrrrmrmuaadirraimivarrxarrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr n 3 M jO N F 0 : Ili 9 I�1 I ' o r t I"•P u 1�n IIS'.I�. �� `div� 863 11 1,I � 1l� l�l � 1 � 1 J J 1 f i > i i 11i o/ / r r / r rr � � f / i/ / i „< �✓„ / /a, ///i, /✓„ ,,, /,, rrinbN/�✓/ii�////�YIl9/,y%,pro"„ i W�'` '_,,, � � r / U�,/✓ /✓��i/i/G/ ,,,� /%, r„�< / / / //�/i/�/l,i it/I/J,�Ifr/✓u �, ,,, ,vG,; / „ r,,, ., /////l of/���f i/ � �,/m��>rf -/rJ Ike fV ✓ ,,: ,,.: i r „- ,,„i' ��r/!%� /%i/ '/ ;,,,,,, �;,,�,.,,,, ,,, ;/i,,; ri����t f��+r 1�/r /ia,„( �9y✓r�l/l���l�";r' ,,:,; '/ a� ,�-;, � ,✓ir�//�/f,�/r- / ",,,' � ;� ,;,, ,r i / �ii,l�l�/�/��r/1m� /�l%l,�fl/� lN� � �l`1,,N.il� �wi /i;, p/ ,/,ice r r',%%%//i'r;Jlii i ,;,.;;; ,,,✓" J/i ii / 7%� ��fj%/��,J�� ,W ,, ,. ' ��' ��"; ,,, :`,� s; la ,/ /ie ,,,,� ,,,., "� Nv//II✓,'l%��I/��IG''��r'iN�r����..� /(�II�FII, �,, �rrl'���✓ � �� , � iarAi�� Yai IIIIUI! ///a/apl 1p, /nvipi ll?r//ui� ,�rr �llrop /viir7/, uw,i�� prp and �/pm��.....' �11 r naa�b (rlr '..,�/ lrrrou � u '.... rlrrlr puuulJ anrrmb u,��, � V �. rap/ I.r�,l� � III �, 111 f �/i�//, uuuf�J� n��l,, pry, a lily ���� IIII �����iiii ��1�� rl�,iiii iii� �� �; Illl a� )r� MO N iF?0 i s 111 U 'l Ffa ,y' 1 864 d f�gaf� af f�ga To execute goals set forth in the RFP by Monroe County we propose launching "ConchConnect" powered by Freebee, operating a 100% electric fleet tailored to meet the unique operational needs of Key West and Stock Island. Our proposed fleet consists of five vehicles: four Tesla Model Y's and one AIDA- compliant Toyota Sienna Hybrid equipped with a wheelchair lift. This selection is designed to ensure full accessibility and comfort for all passengers, featuring essential amenities like AC to accommodate the varied speed roadways and distinctive climates found within the coverage area. The service is scheduled to operate daily from 5 AM to 9 PM, ensuring reliable and consistent transportation for residents and visitors alike. To use the service, riders will be able to request curb-to-curb, on-demand rides using either the ConchConnect mobile app or by calling our fully staffed dispatch center. Riders will also have the option to wave down an open vehicle if they see one passing by. This will be a f ul,ly turnkey service operated by Freebee in conjunction with Monroe County.' ' To, provide the highest level of efficiency and most cost leffectiveness, Freebee is committed to a dynamic service model that evolves based on actual usage and needs. After accumulating historical data, we will'collaboratively work with M0moo,"County to make informed adjustments to the service area range,"and Vehicle,density. This approach ensures that the ConchConnect service remains responsive to the community's changing deman,/d'g; optimizing resources rces, for,, maximum efficiency, C,"Os"t�effec",tlivO,,r)O",ss', and, ri,/de,r/, satisfabtion', By continuously refining our service based on real-world data and feedback, Freebee aims to enhance the overall effectiveness and reach of Monroe County's microtransit solution, making it a sustainable and integral part of the local transportation ecosystem. MO N F?0 iE COUI�1 I Y Ff lkt�ll P"I", 89 7 7 HH I SH 865 r e r o�� of Ser,,,Vi�'�ce Over,,,,v,'��'ew �hv Hwl,OI,p FlemAI Key, JQ 0 low", CaWml Ktly Mg myn 01, h,,Mcy,LIN %,O.Xj-0 YI00 10 Iet Hql MOV/ 4fiff KoV Veglft, H mjm II I �M jO N F?0 IE 111COUll U,J I Y Pf Ff 90 Y/ HH&I SH 866 5 r e r eII of Ser,,,Vi�'�ce Over,,,,v,'��'ew Freebee dedicates the success of its operations and marketing to our commitment to serve as a stakeholder and conduit of a more connected, safe, and complete community, everywhere we engage with the people who are moving about their home. In the nature of this commitment, Freebee has adopted many principles from the Vision Zero initiatives and applies them to Freebee operations and policies. Through the implementation of these policies and driver training, Freebee operations serve as a catalyst toward a more calm and safe-street network by removing a vast number of personal- use vehicle operators from the right of- way and replacing them with professional drivers who are trained and retrained on defensive driving techniques. MO N IF 0 IE COUI�14 I Y Ff lkt�'P"I", 75�7HH I=.H 867 5.2 tttt etd� �°;;7� a;�„�� III n e c III III e f o i e i vii ce III cm i1�c Ilh�w Freebee is poised to deliver a comprehensive, turnkey solution for the successful launch and ongoing management of the ConchConnect service, specifically tailored for Monroe County, Key West, and Stock Island. As a full- spectrum operator, we handle all aspects necessary to foster a dynamic transportation environment—from the development of a user-friendly mobile application tailored for ConchConnect to the recruitment and training of professional W-2 drivers, and from vehicle procurement and maintenance to the management of physical operations facilities. ConchConnect's introduction to Monroe County follows a strategic phased rollout plan that begins with an extensive planning phase to define service objectives, identify target demographics, and solidify operational necessities tailored to the Kcal context. This is followed by a Technology Setup phase, dedicated'to establishing a solid technological infrastructure that supports efficient microtransit operations. This phase includes the,customization of the ,rriobile app and the configuration of backend systems to ensure a seamless and integrated service experience for all users. By managing"all,aperations in-house and minimizing reliance on th,ird party services; Freebee ensures a high level of control and quality, provding, Monroe County uuith a reliable, efficient, and culturally attuned mcrotranst. solution desia ed to enhance connectivity and quality of life across Key West and Stock Island. MO N IF 0 IE lC Uii U4 I Y a� �� Ff ���u��� �9 868 5.2 tttt To ensure the successful and timely launch of the "Conch Connect" service powered by Freebee, we have outlined a detailed and strategic five-week plan: Wee llk °IIII, • Planning Phase: During the planning phase, the team will define the service objectives, target demographics, ensure vehicle procurement, service area, and operational requirements. They will conduct market research and identify potential challenges. • Community Ambassador (Driver) Recruitment: We will identify and recruit highly skilled driver ambassadors who are essential to the success of the ConchConnect service. Our focus will be on finding individuals with excellent driving records, strong customer service skills, and a commitment to safety. • Begin Planning for Ch,arging station location and permitting. Community Ambasad©r (Driver) Training: Training will commence immed°lately upon recruitment, covering essential areas such as the use of our innovative technology'pl'atfarm, customer service excellence, stringent safety procedures, and operational best practices. • Technology Setup: During this stage, the mobile development team'Wirl set up the necessary technology infrastructure to support the microtronsrt servi em bdkend entn c l gc systems for vehicle tracking and dispatch, and integrating reporting processing and customer support functionalities specific to Monroe County. • Community Ambassador Training Continues Community Awareness and Engagement Planning: Simultaneously, we will begin crafting targeted marketing campaigns and community outreach strategies. This includes planning events, partnerships, and media engagement to build robust awareness and excitement around the ConchConnect service. IMO N IF 0 I: 111C 'U11 III' I Y r•r����u:�>>a p�v ����� ��. 1p/jj// onuuGP/� 869 5.2 tttt e e llk • Community Ambassador Training Completion: All training modules will be completed, solidifying the readiness of our staff to deliver top-notch service from day one. al Community Awareness and Engagement Implementation: We will launch our pre-planned marketing and engagement activities, effectively introducing residents to the Conch Connect service and encouraging them to embrace this new transit option. Soft Launch: A soft launch will allow us to initiate service in a controlled environment. In this phase, the service will undergo a soft launch, operating at a reduced capacity to test its functionality and gather user feedback. The operations team wil closely monitor the service, make adjustments as needed, and evaluate its performance. WeeIIII(,, 5 (IIII III Y J'U u111 th�, 2024).1 • Official Launch: This marks the official rollout of the ConchConnect service, where we,,celebrate the culmination of our intensive preparation and hard work. The Iau ch will not only introduce a new era of microtrc nsit for , Monroe County but also reinforce our commitment to providing n,'ovatiue- community-focused transportation solutions. This detailed structured approach ensures that each phase of the rolaout is managed with precision, allowing Freebee to seamlessly introduce the ConchConnect service while maximizing community engagement and operational readiness. f P' IMO N IF 0 IE lC Uii U4 I Y L y ill r•r a�t�u������ �U lkt, � 870 5r.2 1 III{IIII°`���� rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr DAYS [DAYS DAYS DAYS DAYS DAYS 45i rlup,rT W�u`U ib�G Jol is 9W�°'r uuetrr r�Xrtt sc✓id;au.�a'¢!�zu I�I�VUTAI�I�VUTAI�I�VUTAVUUV�iUVVUUV�iUVVUUV�iUV n ,r_� ,yir �arU' Il, Il�ffffNV IrVf IIII1U1111111111111111X ulr�r. „rry tvd l 'Irsv J01 III "'r ,Ir hs.r ,r q�, r !V Dom .,d rr ue t ii: - ... Uf9✓9✓9✓9✓9✓✓%Ul9✓9✓9✓9✓9✓9✓9✓9✓9✓9✓9✓9✓9✓9✓9✓9✓9✓9✓9✓� �jjj fe i to rrs n ,;orirnnq Ir J,rr 1 Now >� �u�%AI�tl'm lY�4�% 1A�ry Nptl�p�� ,qlk � rl�f 1,.rlf[� �AIMI��A\1NII�IXOXIIPII0IX��� � _. r',£. r Ir,r,,ta r,IIVOl011tl1 RVIU 111INi�INUiSiIrVi I?flv;slll li4111INi�INUiSiIrVi I?flv;slll li4111INi�INUiIlAP1SV�Ui 11Ut�luUiilli VP iI!VU�Q11Gt P;G11Ut�luUiilli VP iI!VU�Q11Gt P;G11Ut�luUiilli V@'�IGIdifd NOW ,,,Is ti� I �-�a rt3. t r t�t.ry I i, d. !�1VN111C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�C�BllVN1�P�Y� „uv,i rr✓r r, u�M1avlvlaV Sl�0 1A6�161�SIgIUG�RI V A6�16�SIgIUG�RI V!�1�6�161�1"•rlvt Rl V!�1�6�161�SIgIUG�R4 0 A6�161�SIgIUG�RI V A6�16�SIgIUG�RI V!�1�6�161�1"•rlvt Rl ONE e W.tui t+^h 1 I,1 r N, f(oLa, f r,. Illmuuu a r,rrrc �ii�mu �fr�is urrrv�i rruinr rrrni�r ✓rrr�irr m rrrrrr rr ruinr rrn�ni mrrr�i rm r»rr rairrai, rirrrii� rr�/m nm/l P r ISM � I�� 0 IE IIIW, 'I�UI'III"" II i I•I ulPll l:.vrl9, HH&I SH 871 i3 of Ser,,V�ce5. VeII'I III6Ie IIIIIeet The ConchConnect service brings forth a new era of sustainable transportation with its implementation of a 100% electric fleet, consisting of cutting-edge Tesla Model Y's and Toyota Sienna's. By leveraging these environmentally-friendly vehicles, ConchConnect not only revolutionizes the way people travel but also prioritizes the health of our planet. The utilization of electric vehicles significantly reduces greenhouse gas emissions and air pollution, leading to cleaner and healthier communities. Additionally, the integration of advanced technologies and high-performance vehicles like the Tesla Model Y and Toyota Sienna ensures an efficient and reliable transportation experience for passengers. With ConchConnect's commitment to sustainability and innovation, we are not only reshaping the transportation landscape in Monroe County but also paving the way towards a greener and more eco-conscious future. MO N F?0 IE 111COU"�14 I Y 9 6 Ff HH ISH 872 i3 of Ser,,V�ce5. nI,ie resI a IJVAc jd&1 'ft° The Tesla is the workhorse of almost every service area, these vehicles are ideal at quickly, efficiently, and safely getting the most people where they need to be. Their iconic world-class design makes commuting more fun and helps to make the climate action revolution of electrification accessible to everyone no matter what their socioeconomic status is. On the other spectrum of transit ridership, the Tesla vehicle as a primary model is one of the most effective tools for inducing members of the communities we serve who have their own personal vehicles to leave their keys hanging and try public transit. Making public transit fun again is what Freebee excels at best thanks to the Tesla. Tesla is one of the safest Sedan's ever built and provides a unique experience for anyone who steps foot within the vehicle. This all-electric luxury SUV provides easy passenger access and an interior with spacious seating with the largest all-glass panoramic windshield in production. Tesla's powertrain is the best in class and delivers unpqralle,led performance in,,all weather conditions. This vehicle will allow for top operating,,_capacity, with a battery range of over,250+ miles and the ability to 0%,,recharge 50 'of the battery within only 15 minutes. • Long Range Battery: 250+ mile range • Chargiftg. 25,Okw max • Intetioctive, iPod and 17" In-Car Touch Screen capacity • Lo w, s ' access,into the vehicle • 3, pt's'afety be is • Intedrated'Baickup Camera • LED Headlights • LED broke lights and signals • Self-canceling turn signals • Custom passenger-facing digital signage screen WO N IF 0 IE COUI IIU4 I Y 'A Ff 911117 7 7 HH6.H 873 uuuu uuuu W�a '! / ,m '! ������� �� ,��Illl r i 911 Illl y,IIII � o��� S°��R r,,,���%III[���o���� .onuu �� � r w m � � ��. iramm mrn�rrmm� v oil III a ss�d w, e,,l I"' "°wig III d e it r r io MO'N F 0 : Illi C III�14 I YFf k 98 874 i3 of Ser,,V�ce5. rc jyc jta 2023 When it comes to moving around these places we call home, the most underserved community has always been people with mobility accommodation needs. The issues stem far and wide beyond geographic and socioeconomic barriers, yet the reality is that most people with mobility needs have simply stopped participating in their community and stay home. This reality hits hard and has become a mission of Freebee to heal. Until the Toyota Sienna became available, there was not one climate-forward Wheelchair Accessible Vehicle available for anyone in the US to utilize for microtransit services. Now there is, and with the Toyota Sienna, anyone and everyone can be apart of the electrification revolution to heal our communities one ride at a time. We are all now a little bit closer to helping people with mobility challenges either remain ore become reintroduced into their communities and local economy. The bold accents and athletic stance of the 2023 XSE Toyota Sienna will show passengers that functionality and style aren't mutually exclusive. Passengers who request accommodotf'otns will receive,the, same level of luxury service they deserve and shodd,expect to,receive. The 2023 Toyota Sienrid'i,s,currently the only AWS hybrid vehicle withfn,tfie US,that meets and exceeds ADA compliance with the FMTS ,,compliance standards requirements for the National Mobility Equipment Dealers Association (NMED). • 5 passenger seats • Integrated backup camera • pre-collision automatic braking • 'Low 668y access Side loadrig for, aca om,, ,,, M,odatibm,, • oxygen ta,nkholder • WC-18 wheelchair restraints & adjustable shoulder/lap belt • Restraints for Walkers and Canes • Fire Extinguisher • Spill kits • First Aid Kit • Safety triangles Black heated power outside mirrors with blind spot warning indicators Hands- free dual power sliding side doors with jam protection Retractable row for additional seating when not in use for wheelchair accommodation. MO N iF 0 iE 111COU11 M I Y Ff 0,P11JDA V, 9 9 875 uuuu uuuu W�a '! / ,m '! ������� �� ,��IIII Y i 9 Illl y,IIII � o��� S°��R r,,,���%III[���o���� .onuu �� � r w m � � ��. iramm mrn�rrmm� w„ - yin s�IfVnuuO��tl sin / a '� 0 t mnu�rt uu�rmnuu�du,�wdtissnn�INItl(SbVWfI ///i Y err l IIID a s s�d w,III°�I d w III"' "°wig III ;;;; w I'mwiIII�I I�nu�11—�1.iucuaGDa����� ^q r P' IMO N IF 0 IU�: i111C 'I li IIU I Y 0 0 75:7HH&ISH 876 i3 of Ser,,V�c5. e AccessiiHbii III[ty cv�id , III w ,Mi n e i iiiccv�i� To maintain an equivalent level of service for all people, Wheelchair Accessible Vehicle WAV service will be achieved by programming the centralized dispatch platform to automatically prioritize ride requests that request additional accommodations for the WAV over standard ride requests. Freebee is aware of the growing needs to serve a rapidly growing population of people who demand the ability to age in place and is prepared to work with their community to satisfy those commitments. Freebee is confident due to years of experience working in areas with a large elderly population and in areas where users may need special accommodations. Freebee has even been a partnered recipient,of the, Cares Act grant that focused on providing accommodations to -a city's elderly population., In compliance with'the eVer-advonci,ng ADA Title 11 & 11JI11, laws and our ,company's commitment to excellence, Freebee strives to go above and beyond compliance for commuters. The Americans with Disabilities Act of 1990ADA 'to'p hibits discrimination and ensures equal opportunity and access for persons with disabilities. In accordance with the requitements'of 'Ami, e title I I Of,the, ancons with Disabilities Act of 1990, and as a provid, ,"w of public transit,, Freebee will not against lndividua]8,wjth d,,8,bbHJtiO,,s,,:on, the basis,,,of11disability in Freebee services, programs, or activities. MO N F?0�E COUI I14 I Y 1111 1111 Ff lkt�ll P" 0 75�7HH I=.H 877 uuuu uuuu W�a '! / ,m '! ������� �� ,��Illl � i 9 Illl y,IIII � o��� S°��R r,,,���%III[���o���� .onuu �� � r w m � � ��. iramm mrn�rrmm� Training is an important tool for ensuring compliance with ADA requirements and can be very helpful to Freebee personnel. Freebee drivers are trained to provide assistance getting in and out of vehicles from curb to curb, and we are committed to promoting unity and integrity amongst all community members through equitable transportation and consistent quality of service. Prior to the operation of all Freebee vehicles, all Freebee employees must complete and pass the "Disability Etiquette for Transit Operators" course, paratransit training, as well as the "Securement" Lessons provided by the developer of the securement devices in all the Freebee vehicles. Freebee employees will also be required to complete a custom "Freebee Wheelchair Lift Operation" course in addition to in-person training for a review of etiquette on restraint and lift operations prior to operating a Freebee vehicle. For those who do not have a smartph,one, are unable to use a smartphone, or choose not, to use the app; a Freebee call-center number for dispatch is available:The Freebee dispatch serves as a full-service call center alternative to the use of an app. The'call-in ©ption will be available during service hours for trip requests, lost and found, and other customer service items in both English and Spanish as well as through text (TTY). IMO N IF 0 I: 111C 'I I"III' I YFf �o o 878 iof Ser,,V�ce5. of se�,,V��ce The ConchConnect service, powered by Freebee, is meticulously structured to ensure smooth operations on an annual, monthly, and daily basis, aimed at providing consistent, high-quality microtransit solutions to Monroe County. Annually, we will conduct strategic reviews to assess the overall performance of the service, including customer satisfaction, operational efficiency, and compliance with regulatory standards. These insights will inform our planning and refinement processes indefinitely, including potential dynamic expansion or technology upgrades. Monthly activities will focus on detailed performance analytics, maintenance schedules, and targeted marketing initiatives to adapt to changing rider demands and community needs. On a daily basis, ConchConnect will operate with precision—starting each day with vehicle and driver readiness checks to ensure safety and reliability. Our dynamic dispatch system will ma,nag,e ride- req,uests efficiently, adjusting in real time to traffic and weather c,,,o,ndftfons'to ,malntol"n service integrity. Customer service representatives presentatives will be readily available to'assist passengers and address any concerns, ensuring each day concludes with positive rider ,experiences and operational success. This tiered approach to management will guarantee that ConchConnect remains a reliable and favored transit option, deeply [1111111itea rated into the fabric of Monroe County's daily rite. The pro,te,,dut,o,sl,and-policies that guide Freebee is outlined and enhanced through the Freebee Safety Systems Program Plan, (SSPP). The FrebbeeISSPP is designed to assist our partners exceed expOGtation'S, in response to Chapter 14-90 Florida Administrative Code (FAC) reporting requirements to the FDOT. WO N IF 0 IE 111COU11�14 I Y lkt�ll P"I", Ff0,PIIJD,);' 1111�03 879 i3 of Ser,,V�ce5. 0 p e iii cm iiw o iii1w cots i1�d I'Vl cots iii iiw1't e iii1G cm i1�c e III C3 iiw1w The Freebee Operations and Maintenance Plan stems from the Freebee System Safety Program Plan, necessitating comprehensive steps to ensure the safety and security of all personnel and property. Freebee provides extensive training and utilizes all necessary safety precautions and devices in connection with delivering the service. The purpose of the Freebee Operations and Maintenance Plan is to ensure that Freebee delivers its customers safe, reliable, and efficient micro-transit services. This plan details the key operational control measures and procedures that Freebee implements to meet its operational objectives and enhance service quality. This operations and maintenance plan applies to all facets of Freebee's microtransit services, encompassing vehicles, drivers, customer service, and day-to-day operations. Freebee's'operattlional objectives are to: • Ensure the safety of its passengers ers and drivers at all times. • Provide reliable and on-time service to customers. • Deliver exceptional customer service and support. • Mafntaib Cloor and well-maintained vehicles. • in, ,, contfiu ou_sly'enhance service quality based on customer f6odback and data analysis:10 YSI"S. To achieve its Operational objectives, Freebee will implement the,following control measures: • Conduct background checks and thorough training for all drivers to ensure they are qualified and capable of delivering safe and reliable service. • Implement regular vehicle maintenance schedules to keep vehicles in optimal condition and reduce the likelihood of breakdowns or accidents. WO N IF 0 IE IIICOUI IIU4 I Y Ff lkt�ll P" 75:7HH&ISH 880 uuuu uuuu W�a '! / ,m '! ������� �� ,��Illl � i 9 Illl y,IIII � o��� S°��R r,,,���%III[���o���� .onuu �� � r w m � � ��. iramm mrn�rrmm� • Monitor and track service performance, including on-time performance, driver behavior, incidents, and customer feedback, to identify areas for improvement and take corrective action when necessary. • Provide ongoing customer service training to drivers and support staff to ensure they are equipped to handle customer inquiries, complaints, and issues in a professional and satisfactory manner. • Maintain and enhance the Freebee dashboard for collecting and analyzing customer feedback, including complaints and suggestions, to identify trends and areas for improvement. • Review the SSPP annually and update it as necessary. • Monitor current industry standards and trends. Operations Assurance Procedures To ensure that its operational control measures are effectively implemented, Freebee will: • Conduct regaularaudits, and inspections of'uehicles, drivers, and operations, to ensure compliance with safety, quality, and regulatory standards. Monitor and analyze key performance indicators KPI y y p ( s) related to safety, reliability, customer service, and operational efficiency to' identify areas for [improvement and take corrective action when necessary. • Conduct regular training and refresher courses for drivers and support staff to ensure,they are up-to-date with the latest safety and quality standards a°nd protocols. • Establish ari operations assurance team responsible for monftorin, and improving service quality, as well as responding to customer complaints and issues. iWO N iF 0 i s 111C U"ii�14 I a i PIu1tJ III".1,. �'G�r�p llll'Im�m, i �G k/ '.��.Ili: //ll/ 0/u4 881 i3 of Ser,,V�ce5. Daily Preventative Maintenance checks designed as Pre and Post-shift Vehicle Inspection checklists are built into the driver side of the mobile app and must be completed before the driver can access ride requests. The checklist ensures that the vehicles are in safe and proper working condition. In addition to the checklist, all staff are trained on how to clean and sanitize the vehicle at the beginning and end of every shift. A more thorough Performance Maintenance check will be performed quarterly on all vehicles by a trained staff member. All maintenance, incident, and mechanical activity are logged within the Freebee platform and transparently shared with partnering municipal staff. In the event of an incident or mechanical issue with a vehicle, a spare vehicle will be dispatched within the same day or the following day relative to the time of the incident. Through th,i8, comprehensive approach, Freebee aims to provide ongoing transportation services that maintain a high, standard Of system safety, are reliable and efficient, and meet industry standards along with state and federal requ,irements. IN Jill WO N IF 0 IE 111COU'l I'4 I Y Ff 7 HH ISH 882 i3 of Ser,,V�ce5. � II&kle�it Res�pw III,,,,.se To address service interruptions and ensure minimal disruption to Monroe County's transportation services, The ConchConnect service powered by Freebee will implement a comprehensive and responsive protocol. This protocol prioritizes rapid communication with the County, efficient vehicle repair or replacement, and transparent communication with customers. In case of service interruption, staff members who become aware of the issue are tasked to alert our control center, which may also be activated automatically by sensors within vehicles. This contact evaluates the situation and communicates the details to drivers. Drivers are responsible for relaying this information to passengers and providing alternatives if available. In the event of an accident involving a Freebee vehicle, drivers must first ensure the safety of everyone involved, contact emergency services if needed, and report the accident In more,detail' ta the,control center. Drivers are also tasked with-'settina UO safety measures at the scene, and gathering pertinent information for document6fibn.' For,incidents that copld" impact safety or ,operations, employees are to promptly notify the control center, which will, then coordinate the response depending on the nature of the-incident. All information about, the incident will be documented and maintalnedas, i Ti re t outlined SSPP and shared with Monroe County staff.` Furthermorefre"Oboe emphasizes regular training for all employees s,-to;On,,su,,,"r0 preparedness. The, plan will be,reviewed and' updated annually, and 6117 records will be", securely maintained in compliance with the FDOT, 0SHA,, , Monroe County, and company policies. Moreover, consistent communication of the plan is essential to ensure familiarity with roles and responsibilities. All incidents, accidents, or service interruptions will be communicated to all stakeholders as soon as technically possible and no longer than 24 hours. A compilation of all incidents, accidents, and service interruptions, if any, will be communicated with all stakeholders at or before each monthly reporting period and reviewed by the Freebee accident and incident committee for actionable steps. MO IF 0 IE COU I I14 I Y Ff lkt�ll P"I", 1111I011117 75:7HH&ISH 883 i3 of Ser,,V�ce5. III n IIV"'nectkfte P14ot[fiIccmtIIVII1: Upon any service interruption, Freebee will notify Monroe County immediately, providing detailed information about the nature and extent of the interruption. This ensures that the County is fully informed and can assist or advise on mitigation strategies if necessary. If there is an incident of any scale, our protocol ensures that local authorities are contacted right away after the driver enacts their safety and first-aid training protocols. Following the response to local authorities, the vehicle operator will contact their service area manager and notify the dispatch team, "Workforce," through the driver-side application and directly calling them. Freebee is committed to using its best efforts to resume service as swiftly as possible, aiming for a resolution a,nd, service resumption within one hour from the time of interruption"This includes,''P,rr"o,ritzin,Q vehicle repair or replacement lwi"th,,,a ,s"pare vehicle to ensure minimal downtime. ,Expe,t,,1'1A",'ed Re�l,,,),al`irs: In the event of a vehicle malfunction or issue, Freebee will have spare vehicles, onsite to replace the vehicle in service. Freebee will make sure service interruption 1is, as minimal as possible. Replacement is almost always more efficient,th"an, repair, r1l,"Pryiwirdt. S,tr,a,tegy: Should a vehicle require repairs that are not immediately rectified, Freebee will deploy a replacement vehicle from a reserve fleet to maintain service continuity. This strategy ensures that service interruptions are kept to a minimum and that passengers experience as little inconvenience as possible. Freebee is uniquely qualified for this with our over 180 vehicles concentrated in South Florida and our in-house vehicle branding team. Freebee has the least points of failure in immediate response compared to any other provider here locally. MO N IF 0 IE 111COU"IIU4 I Y lkt�'P"I", a 1111II08 7 7 HH ISH 884 i3 of Ser,,V�ce5. Freebee acknowledges that no compensation will be provided for any period during which services are interrupted. The focus will be on minimizing the duration of service interruptions to mitigate financial impact and maintain service quality and reliability. Ct,,��sto ne III,,, During any service interruption, a customer-friendly message will be displayed on Freebee's mobile application. This message will inform customers of the reason for the service interruption and, importantly, provide an estimated time when service will be resumed. cviid UII�pdc,,rtes: The message will be clear, concise, and updated as more information becomes available or as the situation evol',v ,,_The ConchConnect service powered by,Freebea, aims to maintain trust and transparency with its users, recognizing that effective"communication is key to customer satisfaction ,during unforeseen service disruptions. Our approach'te managing service interruptions in Monroe County,, is, des, nad to ens,"ure', rapid response, minimal disruption, and,c"fedr commuW atloh-with both the County and our customers. By lirnpler�60,htfh, `, 9 thesepr6tocol"8', Freebee,,, aims to uph old hold"'hi'gih,,,,,,, ,standord,,sI of, service reliability' ' and customer,care, even in the face of unexpected challenges. WO N F?0�E 111COU11�14 I Y Ff lkt�ll P"I", 1111�09 885 5.4 The ConchConnect service, powered by Freebee, is set to transform mobility in the community with a dynamic and innovative approach to marketing. Leveraging our in-house creative, marketing, and video production teams— from skilled designers to marketing strategists and videographers—Freebee has developed a proprietary ridership outreach strategy that has proven extraordinarily successful in increasing ridership consistently across our operating zones. As we introduce the ConchConnect service, here are some of the multifaceted strategies we plan to implement: Flo ���',"I@,,ess ReIIIecmses cvVid I'Vlec,,Mk,,t III'I�igc,,tge�ne�it: We will actively engage the press to keep the community informed and excited about the upcoming services. I)Ik�,,,eat CoIII n n L�ll ln lly E Our team will conduct in-person visits to hotels,, businesses,offices, residential complexes, and assisted living facilities, to meet, engage, and educate the community about how the ConchConnect service enhance' s local mobility. oil ri�iclli",�iColi�lir,,fiect IIMrm�,,i�ded These will be strategically placed in high-traffic areas, offering clear, concise information about the service, how to us the ConchConnect app, and a detailed map of the-service, urea. , on ',Dedicated professionals will cast in iuqll' 'Y' oduco"tecommuters and residents about the new_servjce' addressing questions arild providing insights. cry ,,igeltec,,! Sodkfll II°�''lec,,Mkm Cc,,tl qpcvlglis: These campaigns will be expertly designed to geographically target and engage potential riders, leveraging the power of digital platforms to maximize reach and impact. MO N IF 0�E 111COU"�14 I Y P"I", Ff 0 886 °°°° ��� ly�/�Q rr m ar rr If Yru rrrr id p°°0j7r rr vu rrrrrr�����mm nnil of Gi�llll,..... o�IIII Q, r(f IrG .,. uuwflJ� or IIII III,....o����� III Additionally, Freebee enhances this model by partnering with local businesses to offer them free advertising on the ConchConnect app. This platform allows businesses to offer exclusive deals and discounts, attracting more customers to their locations—a service provided courtesy of the County. Moreover, the app promotes public services as well such as parks, farmers' markets, and special events, further enriching community life and increasing visibility of the microtransit service. Prior to the launch of the ConchConnect service, Freebee and the County will establish a comprehensive marketing and promotional plan. All marketing collaborations will require the County's approval, ensuring that all promotional materials are reviewed and approved by the County before their use. This holistic marketing approach not only elevates the visibility of the ConchConnect °eruice but also fosters a deeper connection with the community, setting the st'age'for a'successful launch and sustained growth in ridership. See below for,our phased marketing strategy pre launch, during launch, and after Iounch- Ik,l e iiii iii f it III cv g e Conduct comprehensive market research to identify the primary target audience for the ConchConnect microtransit service, including commuters, students, tourists, and local neighborhood residents. III o�iik° iii � m� III�i Ips cotsii d Coi n iii n oiii iii �iii �r III ii ��crt���ei ��Y«�m�r<ii : Forge strategic partnerships with local businesses, stakeholders, and community organizations to enhance service visibility and engagement. � 1 IMO N IF 0 I: 111C 'U11 III' I Y Ff �� u� a ����� ����� ����� 75�7HH I=.H 887 °°°° ��� ly�/�Q rr m ar rr If Yau rrrr id p°°0j7r rr vu rrrrrr�Illlmm nnil of Gi�llll,..... o�IIII Q, r(f IrG .,. luuuflJ� or IIII III,....o����!! III III „III Ilfr° III lil c e III cm t lil o III1� Develop and distribute press releases to local media outlets, highlighting the unique benefits and features of ConchConnect. Secure media coverage through interviews and feature stories to generate excitement and anticipation. Leverage social media platforms, local online forums, and targeted online advertising to connect with the local community and build anticipation for the service. A ctIVcmt o Illih Deploy a local street team to engage and educate about the upcoming ConchConnect service at events end places where potential riders gather. IIII„1,1,unc III�hh IIP IIII,r"rAlCll wr,b IIII�°IIII°" IIII"fflm OUR 0Ills"1 r tl� ° IIII IIIIflf' : Roll out amulti=channel marketing campaign encompassing traditional and digital marketing channels to maximize reach and impact. 1 rc IIII hi lif urf p !! 101 Irr ri4n (fir gfr rr6 mo; C��fL'tr''tclr�IV Organize a;high-profile Launch event to generate buzz and engage,"the local community. Include a ribbon-cutting ceremony to mark the official launch of ConchConnect. IMO N IF 0 I: lC 'I II III' I Y Ff 888 °°°° ��� ly�/�Q rr m ar rr If Yru rrrr //id p°°0j7r �rr vu rrrrrr�Illlmm nnil of Gr�llll'. o� Q, rr� rG �:. uuwflJ� or IIII III,....o����� III r •r � ��III{IIII �(I C o I i III IIII t�,,II e d C o III n IIV'�n olll III 1 III ` ' IIIiI g c"I g e III n e IIIiI't: Maintain active engagement with the community through collaborative efforts, joint promotions, sponsorships, and participation in local events. Sustain efforts to engage and educate residents, workers, and visitors about the benefits and convenience of using ConchConnect for their transportation needs. lN III° llwi'UI�S oc c l III lil z e d III° 'ffl ,r l III III "r lil III' , C 6II Ik,m t e Ile',C l III IIL° lil IIL lii III° „III fil m III' Develop visually appealing and informative marketing collateral such as brochures, pamphlets and pesters tailored to the local community. Distribute these materials; across key locaticsns to raise awareness of ConchConnect. ,Actively participate in local events, festivals, and community gatherings to foster connections and promote ConchConnect as a convenient and eco- frienrltransportation option. wiili�,IIII„�i IIII„ocW �f IIII,,,�pfiII Dui ence rs w uW Encourage riders an local influencers to share their o itive experiences uu(I ConchConnect on social media platforms using designated hahtags. Ill),cml cm dllliVe iI OIptiIIIIH[�zcoltiVl1: Continuously analyze ridership data, including peak usage times and customer feedback, to optimize service operations and enhance the overall user experience. IMO N IF 0 I: 111C 'I II III' I F � °•14"I 889 °°°° ��� ly�/�Q rr m ar rr If Yau rrrr //id p°°0j7r rr vu rrrrrr�����mm nnil of Gr�llll'. o� Q, rr� rG '', muuflJ� or IIII III,....0»�1��, III r •� � ��III{IIII �� � Ct,,I MIIneIII' IIL'eec IIL° cm6Ik st, II�,,,veys: Establish various channels for customers to provide feedback, including in- app surveys, email, or dedicated feedback forms, to gather insights. III cm iii°,t iii1I e III I° III�i Ips c,,t i id III oc c III IIII i i d o i ,emu�mwr,iiI����Y���mwr,iii t Strengthen partnerships with local influencers, community leaders, and businesses to amplify brand endorsements and increase service visibility within the community. � mu»iir�i� rriraor i % 011r) �(O j'Il1"V r ty,E '�I� 'HpV?PN» 44 rr "a a wo'l Y ,um�Pi'rEPJ�l),U11� , A f f 1 r t 1 0 r " f r ,,r rr ,� i aiaiaiaiaiaiiaiaiaiaiaiaiairaiiiirre, ,mmrnon,oimo,;rrmrir,ioriii„rr,rii»i„i,rr,f„rair rr,;,rirrirra,rirrroriro,i,»,,»rr,nr„r,r,aii,n,rr/ IIIIIIII,iiu;,,i,»;+,»r,;�,i;,i,»;+,»r,;�,i,u;,rv;,,�,r�,rrair,»;,r,ririi i�iirrrorr rur,riiarrvrarriroi i,u,,,»»i»„irr rrrr,rr�rrrirr�rrrril r 890 °°°° ��� ly�/�Q rr m ar rr If Yru rrrr id p°°0j7r rr vu rrrrrr�����mm nnil of Gi�llll,..... o�IIII Q, r(f IrG .,. uuwflJ� or IIII III,....o����� III cwIiIoIII HI IIIqesIIIIIIIILeIIIiIc e st ,"cmtegy The most powerful marketing tool Freebee utilizes to market the service and increase ridership is the technique of utilizing the existing Social Capital of the community. Freebee does this by serving as an Economic Resiliency tool for local businesses. Freebee achieves this technique by utilizing Social Capital by developing partnerships with all the local businesses in the area and providing them with free advertising through the "ConchConnect" mobile app. Each business has the capability to offer our riders exclusive deals and discounts on the platform, which in turn, helps to physically drive traffic back to their locations again. This promotion is free to all local businesses and communicated that it is provided courtesy of the County. The mobile app platform provides the same value in promoting publfo services like parks, farmers' markets, special events like ribbon cuttings, the library, health services, and rapid transit connectivity. This strategy in turn provides a compounding effect by utilizing the marketing influence of all 'partnering local businesses to promote the ,ConchConnect service and increase ridership. MO N IF 0 IE 111C 'U11 U4 I Y 891 rrr rrii iii iiiiiirr�ff»�lrrrrrrrr1� iiiiiiriir�iliirrriiiiirr........ 1 I 1 �O i � r r� r �r � � i r r I r / i i s r. r r �r ,1r/.:rrr ,r mil°rr°� rr�;r I + rrrr � „uw,r�en urU a/I rm/ rmp 1u„g uw«p... Orp /✓ru�..'' rirrri�i�,. Imar9 jJrrrrnpa �rrrrn «'i prrrrr /i yl, 6. ���� IIII r! IIII IIII r i UIl rr�,� a IlU l f,ryu t„/�IUl rl ruuu�»„rr o IIII IUl Oli r,� „J/��GerJG I,rr burr „rJ IIIL r10 � N�iva�' r P� M �N�� 0 r: Ili 9 �� V� �r d�rrr d 892 6 r,,a i�kI �� g a d 0 G o i�'� g S U rVilt Operating in the Florida Keys requires a unique cultural understanding, especially when it comes to hiring and managing local teams. The distinct employee-employer culture in the Keys is markedly different from much of the United States, shaped by the region's unique lifestyle, pace, and community values. Employers in the Keys need to integrate into the community and adapt to its norms rather than imposing external business practices. This integration is crucial for success and is often only mastered through direct experience and a genuine commitment to respecting and embracing local ways. To thrive in the Florida Keys, it's essential to hire management locally whenever possible and ensure that our management team has significant experience working within the community. This approach not only facilitates smoother operations and workforce management but also builds trust and rapport with local residents, who prefer familiar face's and a� shared understanding of the island's unique way of life. Freebee,is, committed, weaving,seamlessly within the existing culture to ensure a`thriving environment for all staff while simultaneously surpassing all state and federal compliance and training excellence expectations. We will ,ensure that the training provided meets the highest standards, adhering to the specific g,uidelines outlined by Monroe County, OSHA, and,,FDOT. MO N IF 0 IE 111CO9 11 I'4 I Y 11117 7 7 HH ISH 893 t ,,ffo a1� g A major part of the training includes collision prevention and strategies toward Vision Zero and Safe Streets initiatives. Freebee team members are referred to as community ambassadors and are trained not to see Freebee transportation as a quick way to get from point-to-point but as a pleasant experience adding value to their passengers' quality of life. These training strategies originate from the Center of Urban Transportation Research (CUTR) at The University of South Florida (USF) under the support of DOT. Freebee expands on these courses to build driving habits that allow Freebee to serve as an additional street calming tool, slowing traffic and encouraging drivers to expand their field of vision to a more panoramic, observant, and aware state of operation. MO N F?0 iE 111COU11�14 I Y lkt�ll P"I", HH ISH 894 �wry uu p��G parr prr«ra prr//� it i� pu pr« � �rr� °um����ww ar it v� �� rro �� rro..., �id i';;�r�. ���� �,�, �,,,,�1 �,fir IIII �,y��,,,lll�«�,,, ffl t�,,,y� IIII �,,,llli IIIL IIII`„1fl IIII IIII„�fl'I,°�' To meet and exceed all federal, local, and company policy requirements, Freebee will involve expert trainers who possess a deep understanding of Freebee technology and training platforms. The expert trainers within Freebee will include dedicated veterans of the Freebee system including team leaders and dedicated Operations Managers. The training plan will be meticulously developed, taking into account both remote sessions and on-site training to cater to the diverse learning needs of Monroe County Transit staff. Freebee's HR team plans out a detailed training schedule per position and then schedules, oversees, and documents the progress of each employee. All training sessions are organized during regular business hours to ensure optimal attendance and participation. In alignment with the requirement for complete training, user manuals, the Freebee Handbook, and the Freebee SSPP, Freebee will deliver comprehensive manuals to all trainees, facilitating a thorough understanding of the software functionalities. Electronic copies of all documentation will be readily provided to° Monroe County, allowing for easy reproduotioh and distribution as needed. Furthermore, Freebee commits to keeping the training and user manuals up to date throughout the contract period, promptly sending electronic copies to Monroe County to reflect any changes in the software or training in compliance with FDOT,`OSHA, and 14-90 reporting requirements. This proactive and multi-layered accountable aproach ensures that Monroe County has access to the latest information and resources for effective utilization of the software system: In essence, Freebee's dedication to xcelfen e' in training delivery, adherence to guidelines, andproactive maintenance of documentation underscores its commitment to providing Monroe County with a superior training experience and robust support throughout the contract period. �� u��� ���� ����9 895 6.2 Saftw&r,,,,e uumlllluuu r,,a 1� g Freebee's expert technical support team is dedicated to ensuring that Monroe County staff are fully equipped to utilize our software technology effectively. To achieve this, we have developed a comprehensive training program that includes both virtual and in-person sessions, tailored to accommodate the schedules of county staff. Each training session is designed to be thorough and engaging, with an estimated duration of 2 hours per session to complete. These sessions will be conveniently scheduled during regular business hours to maximize participation and minimize disruption to daily operations. Following the completion of the training, Freebee will continue to support Monroe County staff by providing ongoing assistance and consultation. A dedicated staff member from Freebee will be readily available during business hours to answer any queries, offer additional support, and ensure that county staff are confident and proficient in using our software,,thereby opti,mizing the functionality and benefits of the ConchConnect service,for,the community,.'' MO N IF 0 IE 111COU"IIU4 I Y row 896 6.3 1 ed � IIoslcii ii�ig & Superior system performance and enhanced user satisfaction for the software we provide can only be achieved through maintaining open, clear, and consistent communication paired with ongoing and accessible technical support. Here's an expanded breakdown of the key components: Advanced Hosting and Technical Support: As Freebee, we ensure that our software is hosted on secure, resilient servers designed for high availability to facilitate continuous operation. Our technical support extends beyond conventional maintenance; it includes proactive monitoring and rapid resolution protocols to address and rectify any issues promptly, maintaining optimal system functionality. I),ecfliccmlted Sltcmlflfikiig fo ,,, Solftwcv�,,ie Freebee's operations and management team is always available during regular business hours to assist the County staff with any questions ns or, concerns regarding the portal and their data. This'avoil'abi'lity indicates that there are staff members within Freebee who can support the County in analyzing data, and addressing any related Ainquiries during regular business hours. In addition, Freebee has a specialized team whose,,,primary focus will be to support Monroe County's microtransit technical needs.This team will be highly responsive, dedicating a significant portion of their iim_,e,specifically to Monroe County, ensuring,tai'lored a,,,,,nd',, efficient customer support. We guarantee that the dedicated staff tirne will,be to dem, ,n, d,fl'exlble,,,an'"dma�i,ntai,'nso,,alabilityi'nre,s 'p,o,n'so Co� e6 iii1iiiccfl1 ScoIpe: Our support services include live telephone support during microtransit service hours and a commitment to respond within two hours for any after-hours software issues. Our support encompasses a wide range of services including software configuration assistance, version updates, new release installations, and proactive user barrier support. We actively manage bug fixes, perform regular data backups, and provide continual performance enhancement recommendations to ensure a seamless and robust service. MO N IF 0 IE COUI IIU4 I Y Ff lkt�ll P"I", 75�7HH I=.H 897 6.4 Custa�r er,,,, Ser,,,ViCe Freebee's customer support strategy prioritizes accessibility and responsiveness, ensuring riders can easily receive support and provide feedback through multiple channels. Riders have the option to reach out for assistance via phone or the internet, with dedicated support staff available to address their inquiries promptly and effectively. To accommodate riders without smartphones or internet access, alternative support methods are available, such as a toll-free hotline or in-person assistance centers strategically located within the community. Additionally, Freebee is committed to providing comprehensive guidance on how to use the system effectively. As part of this commitment, we will develop an accessible video tutorial specifically tailored to the unique service offered in Monroe County. This video will be created collaboratively with county staff and stakeholders, ensuring it meets the needs of all riders and facilitates a seamless user experience. MO N IF 0 IE 111COU"IIU4 I Y Ff 898 rrr rrii iii iiiiiirr�ff»�lrrrrrrrr1� iiiiiiriir�iliirrriiiiirr........ 1 1 �O i i r �r � � r i r r I r / i i s r. r �r ,r mil°rr°� rr�,r puuu �rro,� uruuxd uuuwu�r Yi4 - upi uwi rm I�r, uwi n rari r i nni,; rrrrrr niira rrrrr niira rrrrr,�i ,rr� « rmi r�i� �+mrmo I w rrr� rrrrrr.. �+mrmo rrrrrr �/no� f " � u, rr r -'f„„ rrun «lr //rrr ///1 0 f/ J �/1 f P r 17., rr„',,,rf�»,���,iii� it II1 ,,, i�i� iii� ��l,,,,,u,N II1 iii�iii� ,o iiii o ,,,,iiii IIIL i�i� o r�r,,,11 iiii iiii rr fm J,,,r rr,iiii „r rr ,r iiii rr,Jr mim rIIiJ/'F IMO N IF 0 I: lC Ull III' I Y F^ ��� °•14"I�J��..1�. III ffffft� �� 899 1117. uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum E Anawers to the follminr,;ql,leslicos regardWig datom dind vgls: 1 1arslhs persur or unrilly a-ter failed W crtriplele vio p rk or fpvi&,a Ineo�, qom, &wNch, it has (If yes, pmvide deqa0s al OW,plat".„ OnckAng vo re the jobwas focaled and fty naene ol 9h awner) YF—S 0% NO EZ b. Am thaire any awdqnnenrs,rkaims,arboration proceedtng or suktir,pendmq. or outstanding agaoisi. [he parsewl" P646pm 10 the ontily, of imlHy, or AS Oludirs,diredurN,or givi mfaf par nu;s{U ds specil"mally lnuludes arny preserv! of Prior entim, tn°which Ifie oorgon, 1xincipal,ent�tyj,afficer„ director or qonorW partner of Vto proposing ontfty,has been Wwoived as a parsion, pfinc#uil, onlity, offir.;m. drodor or gene partriw Ira Me lost tivo G5) yearsj? 01 yes, provde delails, Imftjda enough iinfon-Tiahom bout the judgmemi,ckjim,artxftration,or suft so than the Owner M11 able to obtain a copy of flame judgriieni or Maim ne locate the quA by loontion and caaa rwmbev.) YES, F] NO CI Has, the patfon, prtn6rjal) maedl the .entity" or its ,ffigers, nnatmar t,harehddam or dituctars WtINI the List We t5)years,lbeen as party to any' lawsuits or arbilratims with regared Irrl H r"UnlrAdr Parr' 5,1CIOCIS Or serWces ssm&ar r to r.hoBB MqUessied iin khe wid"i orIvW&or PUbk eorities?Tfhl5 Fpecifically, inqlu,.;lea any prum'vtit 0W,,I:rlkx elltilie's im Whid) the perscr% p cqjpaj, early, direplof or general partner ul Ihe prop oshig erihty hays boort jo,4q)1vtKI a pergon,pdricipal, enriPti, afficer d1reolcir or generall;partner in tho Iasi I'llou, (5)years, (Kyros, Prcwtd,le dcralf.gy irzWde enough informa4jon SbDUI U10 11LJdgnWJ3fA, dmrr, arUdoabun, rx !suit lo llml %e Owner ooiR able to abtal!n a ropy d the ludgmvit or dtaim or locato vio Su#1 tyy loumkm allo case nurnber.) If LAS 1-1 No, [Z� d- I las lhib loarsom, principal of Me e0ity, or ils nfficers, umiars, partners, Major shareholders or&,Adotls,1j,,'Ytj1j 6nlkiwlorl fltigatpn againyll Maminua ('oi mky Kmf r,teen-9,jed by Monroe Copsmy lri canneclion with a contrad.to provide Aerocegfgood%or rrmisiruchan,servirtot?This spedfiifAlly tincludes PIROPOSAI Pagc Nd 04 JvIWO N 10 IE CO Ull N1 I Y "�etr l Ff 0J,'11JDA uu 2/` 4 77 900 1117. uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum 'M'iy PrOgeM air prior anidies,in shich line perymn,pzincipal,eirift. officer, dimclw or general par„ er of lhe proposing ent0y has be iFRwcdved as a Person,prinopall,entity,officer,dimcUr cm,gKieral partnee,(lf prrwle 00i WICIU60 WIU h HlPbnrliaficirr aboul iiha jiAvjnwril, C100TI,aft*!Vai co Sluit so thal Lhe Owner willi Lu clMlim 8,copyuf ffiejudi or dalirm or kicaw the quit by ionatian and case niimbeff.4 YE�S E] NO Q e. Vðer" within iifte lasl We (5) years, Uiu Owner, art oltcdii, genktral partnar,minlrolling sharehoklef or mapor credilicy at the pertm orunfily was an o1i gieneral parmet controlling schmeholdeir or,majPf fwedfitor Gf arry UWA i ro porfortri movkx,%oir Wri 9-inds,similar to thnse sought in the requasil lar bids.f If yes.,provide,drii and vriifommbon abrx.A the I'liflum M perforri'l Soolvices,or furtiish goods that wOl ennNn the Owner to khoroughly consider 11-ie ri YE8 (]j NO [;a f CU51.0mer raleriai-�+95(irrumirnumm ofthii indudeq name,gd4ri addrems, and.current telephone numiyev. Crodil (minimum of Ohre), including name,curreni and ciffireink IeWi rwfllfl)ffrr 9. F-nanclal sWernoliltSr fidr I'llej r)rjdf three I'l j yClar5 l''Any fi1'm5i maneri that an aquirruy req&os a prospecikqe twdoeir UP sutorial iri'arder I")pineq"alify for Lidding or for responding to as No for a road or a ny other pulfilk, wicwkl, i is etiLrnpt, tremor FAD 5 119 137(1) and F..24fa), Art. 1 cd trie, 81jgg Uongttujion') Please do n0k SULNIA YOUr, cmif0erylial mifni-mation as Pad CA 'VOL11" Pf%LQS8I JWPODadL There are warale Lq-'Xlo'de fix P"Kh sei of docurvianih.3,induding rxovCdervItaI finanpW info ornafloti,Any hrianciai urileBrrn tlflr'o which is I iat nvaikod as"Corifklenbai Hind as upitieded imicarreciiiV,rnay be,*90imsed in any pui rewrds reql,10131 ,and w1l mot be treated as -i Cnnx4qv iKA miciir ao liabih-tv twit immhorlefft di:idnsarc-of brianciall recoirds Vnm oi,e a Wripnly marked, h' Ccm[i shHD PrOdUM &Wftnii of Iproper liceinOng 1.0 pOrfOrM lhe ,�Prvidpa described hererm c,)d tjjj prcledsianal and occupatiorial shalt be included in lfw ro%fivAo, Proof of payment i.af lny mquired WVOOSS Jeri,i jpreq jjijLvsjy ijccupatlrw ai, including Unnrna Cxjunty,is requ4red to 011 PfQvided If)i(«ounty Wlhi,n fifteen t15� days of awair,d of the oomlr'act, PROPOSAl FORM 0012D.-Page 20 4A 44 " Od li lug N 1 0 IE IC 'IUIi N1 I Y v, R 0,P11JDA HH&ISH 901 Ill///// muofJ ar !"/G , /r/G %/r Illy /r/G ar rrlllr 11 rrrr� uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum SECTION 0012fr PROPOSAL L FORM PROPOSAL 70 fiMONRPROE COUNTY BOARD,OF GOUINTY CO MIMiuSWONlESIR char PURCHASING DIEPA4PTIMIENT ROOM 2-213 I iY WIEW IFLOR A 3:30441 PROPOSAL,ImROhgl;' INeafmae L1.0 (DBA) sr ve f'1t+NE6 sl 31r1"01 Nmu#rr%FI.JY,nJ'' Jason,rspue w'EL'a flee,h r rierskRned.having caredulty examimad the Grope of''hft,0 and rihpr nalerence dotumbnla, it anV,I ropersaR.and Addanda thereto,and g o t"crarfmaac'l r)ocwrrmwtjs for*l a work descrdPed Monroe County Mlcr Araan d Errrvica Provihier'araKt riaving became-Familiar with lr*locationrl',s,) where the Warim it to be peor'ma,wid,°A Ilh rmkr(^4'ar41 condllioryrns including;labor a1I the coal ihereO,and,haviRg faiq*mdzed himR IIwith material awaNIabilNly,lFedoral state aro h of rays,„orrYdmaocet.rules And regulohons affecting performer er of the%6100, does,herpbj propose to fuernfiah all appI labor, rrmchanirso superinlenderdae 'loads, lftalvraa�i, aqw,puma,, Irranspoilmioan abrvwr.er,a l all incident'al.%neasass,ary to peilo ma.and rd Y,)m pleroP said 'y"a ork and w,Drk mtc dcnlat baml aa4a, n aYa worKfn,mn-Ylaa manner,in confutrrimirl'sm mr?PIh salhl$cope of Work,and other SaarfiraaaE:Nn',µmrr7dmnfs,lr<,,lading Adwrends iSGUed lh,61rrto. Trio undpi-signed further certAes that lnes"s ie lNa;fl become familiar with Ide tocatrhnisl eared the g w g�rvapYmo raN area+where,the W'orkr is to be amerf-oiined..tnrgether with the Ibdalll scrmorreS of,%,'pply err 2 91ma1 Nelml4e tunderslands the banrtdlmtnns �ar'mder which. the 'Work vs td k pCfornnert, the we umsluIr prgpo.ap'r shall aaswwmrd the risk &mllnmy and a1N a; Cs and delays, arisYlq,fr Tm rPde existence of any staltsurfare or other, laterig r rysia aP condhtcan which oraaald fwrs iraasrtuneblry pintIcipated by reference to d'ocumarlarvf irnPrarrrn inn.rdovided and made available,and Iron,any ,r,speo on and examirtaPiiion of tlhu sPgamp',w}. The su,4ressfrul proposer agrees and:anderm aimds that the corlrart shell nol he crAnsfruad as an exclusive aota,ar'igeasaerat airat furtfier egreees the the Cnurny Pmuvv,at ar,�trmrree,, secure similar or idenlical>kar it es trrofm't aiI swapplfea at the Caurntaj%SrAe GrpVon.. `lure Contractor pvopo es,said seaoraN A%cwi aw per unronih Ixaars for the duration of the cgntrac.r The raor hl°y service should includo'19*amlmemalcal dashboard me"rocs,M1Pt U*er vome_ The tontrar'tah' stall'invoice M onroo Ccu city b rarsft Department monthly in arrears frr ^.rarer*s,PeAccirftod uriUM' Me$ropey o~f Work,coIi auoned herein, PR0lJ a Srkt r.°,OIuW Pa')' ,D-IN+'yup!22 of 84 e�rrr r PP s. IWO N 1 111COU11 N1 I Vt 111 ell�j��/�qr �� "•ru1i�IIS'.r . ����rrrrrr Gr, ««rrra rim, 902 1117. uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum I he total nnnual by Me GouVqy WWI Ibe iri an arnaonr rtot W exoeed$W,0010 00 annual y payaole up vo,$7 1,Q(7O,OeO per nwrAN,wpon ujwoiss»on to Monroe Coumly Transit of an Invdcm M.1h supportl ng,docuirneintalion, Supportjng d=unnenlalion shalmotuda docunnerAAjan dt'iuwioq MI gross revenue and operating expenses.CuNradoi shall'sulbgnA und WVoiee monwily In arreafs On or Wort ft I oth De the 161kyoring mo'n1h,with&LIPPOM410 ducurnarlamoe,Acceptoote toftv,C,'Wrk kx0fAaWRV to It Chr*1%hmad on gonorMlywcorAe4 amownhrig p%ndples crud SIACh IaW ,Rile% and r jlatkns,as imay voter"r fterR's of funds.Paymenm may be w4hineW for fature of Contractor la comply with as Iemi condition, or requiremd0t or thS Agreern6ni.MorlIPM CUUnty"S Firscal'Year to Or-lober Ist through Septtmbev 301h, AlhouWanding 0,omc6s must be%ubm0*d Im payrnerdwijfto tto(10)timys LA phe etut FjO the Nsrat Year to socid name-rjaymera Poi Irrase iffkos' )"here%YrWI he ne,ejeMkianatchary"s submittediv ofte Croxonfl,few vrmW,OjIffivge,ovak l acknDwledge Altprnates as kllowi WA UnA pric"',I'any,aro as,follows NIA I Roknowledr�e receipt of Addends No.�s) No I gated 1-20-24 No. 2 DaIOKL_�, 2 N0,_,2_PaIe0 3-27-21S NO Al Dalied 4,2A 5 4-2,24 PROPOSAL FORM 00120 large 24 oF RA V S IWO N IF I: 111COU'l I'4 I Y' �' t'A 903 1117. P*PbSer,states!by Mqlher Che0 m'iark irm the bEank bevde the fain.i and lby hisPher siginalure lhat hemlse hAs crowded the following reqpreineigs�tOvatqd rrl Saction 00, 2,OY ..................i�.......... ............ J'ir. .. . ... h'vlmtnK ......... ..................... ... —................................................ ....... 5rwejvkl'r4Ho& x ................. ......... ................ . .................... klb,�-d C—P.— ............................. ....................................... a. Fird rw'f�wZy'#'g Cerl1khUm ............ 9. lAnin ty D'o"bed bmsme!��Deckwu&kor, ...................... F re po— :JJA mdemiriumon ma mionk ............................... ------ W".wjn q ......................................... ................... PrrMfl(,twee 151,c.4.A:uvmer ftelmencr and ftgi�(,T�rn�+JiC ..................... Prpww1p mwm IN iroaok W,Financiaf lmnunmentor mirke 0, limWN LMT±� U�' !L .............. 4-d'.0— � WA ................................................. bm wk rdpay.A(rokppkV Nor RrumpH gmd,c iry 2 ...................................................... Rua neag Name Beefree LL.0 P08AJ Fleebee FIN 4: 40105007 aw0mm* 3 11 NE 6 1 lj%rMj Adrj,Lpg**, AdWMI!, 37t NE 61j M'Slreel: Ciity'5 qlq'Zip Wamni,R,,"M,m137 bly"stag Z'rj mla-1��11'111 I'll Phum 4215 370-151399 tl.acol Phh,%,g 121 Q.37016M'YO b1na1 mmariH Fidff,�r "than IpPysical r)u,;jiv*s& addmmq murt be TFIMwed 81 lug POP11000i plarm of,bus mess wilh Me Fk6nda Departnivir of Sfxle ksi,aad C air iw ap q4 ywar rqor I'D Me nolica ofequov ro,6W pmposv't DaI44 signed, Pr4,gqNj: Jawn Spiegel CEO, PROPOSAL FORM 00 U)"Page 24 of M �E 111COU11 N I Y A t Ff HH ISH XY 904 7.2 o C o u Is o Aff i� d a v 'It iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillilI NON-COL LU1 fro N AFFIDAVII of It*city'or mirillrii —according lo law Gri nrj oath,AM under penaty of perjury,dspose ano!say jp,,W,: 3. N am CE"', of ',he firm cd ................................ Bourre, 1he proposer making "roa —Lftm...............— the Proposal for the project described fin the Requesi for 1Proposars foi RP w,44, .1CA00.qW 'VrXl.ISIL-14 IMU M 1�111W-4 W1 and that I execukrd his Sa,d proposal with ful authoro to do so„ b. The Ipices in this proposal have been arrived at irrdependen4 wiffiout uI consuftlion, communication, or agilearn&A 'ror 010 purposm of restrictffig aonnpelr!ierz,as to any matter relairtIng tn such prims with any olhet ptoptxlef of with any compelital.,and C Jmkylas olhol*ge lerilAred by, law, the prices which h,avo beso quoted ir fts propml have not Won Ikrtrry rigly di m Iby the prdposer and will riot kinomngly the Mmlos,-A 1W whir pfoposm,prior to proposal operming,directly or indir"lly,00 arly c1her prnpo"W"'If or li!l arty mmpimWor^and d. No attempt tuar;himen made or'Will be lI t�11W proI irduco any olftr person parr.nersVTp or r4rporI to si,lbmol or ftrit jo sijjrm,1, it provamf for Vie, purpose Qf ColylbPaI arld e. The slafiernen%ccvrlrajned in this ofidWA are true and otirred, And made W1h f0l knowleoge that Monree CoumV ropes Im the 1ruthi of the slalements contained in this affidavO in raid - ST AT'E:Or. IH+"rcartlutlrn (-,,0UNTY Subscoftid and or sworn �ar ffffirrned,�DI iI by mmil rz I r�h yrraI prmsercle or C Mine ........ aalef by .............. imor"of affem llvShe is refficrialky Wwwn to rile all Mao p,odw:po, ?A momi ldeMliraixon)as idenlyk Mon, CA 1C HH $4�,V we 4Xpvm Ar, Ms rdrwTARY PUBLIC 2 1hmLqr, WN.7 A— My PROPO$AL RAW 00:120,Page 2�6,�f M MO N F?0 E IliOUI�14 I Y V'S " dr I t Ff 7 HH ISH 905 7.3 .......... of h�� f�rter,,,,est 0ause iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillilI 16990JINQ&UP,99fiE6191 QE ISIMIT rjAlus SWORN$TAT ,ME NT VNMR ORDINANCE NO.,0,10-1990 IMONIROE�COUINTY,FLORIDA ETHIG:8 CLAUSE warTarI:S that hs6shdfil.has nW 0(,ppj?yl+� , retained ox otharwise tsaoj 4vo�n Ks- herfits bahAlf rat SerIkri2 orOvojjw*Nc 010-199GOi'moy Courdy cAm ear,ainylolahon ofSedion 3 0,Ordjmamt.No 010-15fKi 1:70f tifeOC,11 Of 0011fion co Mis prmusion the co wait njay in „s disrrefion, terftriale JM% A reemient wflbwA wability ano may atso,in its dsrmtjq,,gj,d4t.da,xt hom the AgremmmN 0,pr rmj,rcha9e Pfice or oftm1w the full amwiFit W any fee., perbaftapoo,,,4�ifl, oi conuderatml fAod to 11r* former County ulk*r of 04"910ye'-." �Gqnalwpr) STATEI'l+ Fprmrorla COk�NTV OF Sutmrribum p-d k'.bm b ecw affirmpdj rmpAxe vl'L UY snewls pqewcm m D d9"hoe, urizab Q 6 5/ L/ arjaq D r 4 of affientp,. IiWgm is isoomord0tV krimn Crane n" hm pwduced or h,do 777' VIP,, AW, pea QYrinownn 1,,xpi1L-s PRVP($Aj,FORM 00120 PqP 27 r,4114 S MONIME 111COU"I'M I Y V' t 7 HH I SH 906 7.4 r""u g ace r iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillilI DRUG-FAIEf WOM(PLACE FORM I he uwJersigried vendar in aomrdamce with Fbrida,Slatutes,Soc. 207.067,,hereby cerfifies lhtwl: goorteiP. JDFZA) IFrcar m rNarme of EWSJI)Pss'y 1I, FIVNIsh a sratf';rneW mAlOymg empjqye!�s thal the unlawful manufacture, &slubutron, ilosppm,,imq, pr)mession,or use .,A a comolled substance i, prohibited in lhe wootjrAace and spqrifywmg the aoijam 1hat will,be taken against ovlolayoes for vi(AvWfiw or%rich prohibilion. 2. informemployeea about the dimgeis Of drug abuse In the wcprXpjace,the business'pokcy d maintaining a dirug-Iree wurkoerA,, any gwailable,ftig murtsphng,meha&14mzn, aind empb ae asiiislarce programs,and the 1,rjay I!xe iu,eposed.upon emplDyees; for driug abuse violaboris,. 3. Give ewh,empioyee vVaged Vi proWding I.Itul comr"o01m%or voinlracluid&arvices that are undei proposed a copy of the st&WmeM apeedlted,um Subse0l4ion(1)1, 4 in the statement speafied In suhsea.Aioo(1), nolitv Me eenplo'Vees that,as a con,:tdzn d w**irg or the corm,noddies or cunt ctual,swivifr*5 Marl are UfndW proposal,the wrigAo"o wrill 9bide by theAwIms GO the stWemem and will roldy 1he emplqvwufany ucynvi(jlmw of, ot plera or guift or,%do comer0pre lc,,any�ocAstbn 0 Chaptot 893(1`10602$tatutesw or of any uhnifolINT quiwarce law of the United States 00"am slate,for a Viol-alion w4uIvring if"t Vio wcsfxplarp no total Ihan five e,-S)days affim &.aCh COrMC00P. 5 Impose a sarvion an,or require the sadvlavory padicilmlion m a drug abuse a tam* or rphao,'diluatkon program if such Is available in Ili* emp4pyee"s community, rot aoy employee who is so carMrted �5 Wke a good fakihi effcyt to mrviimui� to fmaintain a rugs free workplace through irnplementalm of this sections. As the pefson aL4hode6d W Slqn the Vatemwnt,N certify lhatlbms fwm lijklywith line above requirem,ents .................... SIA TIE CI .............. GDONTY 01: SWAenh d !Z;Z i'Y '.!.:........... 7 aft" HOIM'Itle IS J.*Iscnally 11 moyn or his IY6dUCed oil .41 ........ o�� AH 4N615t NOTARY PUBLIC' twTAet th4'mjh Qmro Aism Cumrwmov EKORM 7-1 �Md diP r ? i PR0P0,$P,t,FORM Cin 2�D Page 28 09 84 WO N IF 0 IE illCOUI Nj I Y M j"IJ P, Pf 0,P11JDA 77 907 7.5 ..........ocd fce iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillilI L 0GA L PREFERENCE FORM A.Vmd4m dairl'ung a II�aO Ixtroummm,wo;)rding li;Ordinarim 0,3.2 On J,w5 mr-ionded by 01*101"cm Nos.,XA-2b r 6 and CZ5,201 I ua,rrB,M ccxr4halA lhi+ lbmli Nwpe cd C181w .............. W�,NST 011Aw I"YeSt jy0f a the m5fid,. or pyjnpbsnle"r 1'naalua hArmah mpV 2 Doss tric wankv r^.aoR a physical bumqlass address Vacated wilhin PADIme County Irom whiCh lho vandw aTcrglps o'r pbrform's kiuinmq on a day h dwy kmirs Mak in a subsIorfioR cgripow,4 OF Via YjW$c>i' serwptes b6ngj uffeted Vj Mumnie C4xlnly7 Nq fl"Via P VVkA buShm w1drefis rrwsl be reprvslered as ts rowmJrYal VWou of bwOimss With dw RarW4 Opparimew 0 Swe for of leave gran M 17yaar phor Ic to mmkm of mcrogm5r,Gar hid ar prupcgo LM Addraiml, 371 NE 6 1 si Strumn P&amu,F1.33137 ToaphoraNLP%V L 1u IYC-yVsJ ...........................................................___............ ........................................ B,Does 1he wom.1wegnme comrsclor uNdW to subcantract 50%or mare,of Ific glixydi,smk es or {njo&h uOka6i lb If.K.Al bushwoo�mmting Or*<-.p ilr.rlis ab:o:vf.-all t1b licentimig agid Imawfill............Nq NC Ves,plaam P meal de° Copy F.If reDraOIx or Ow4wr4mmis lam paid In Pw Wiffiripp FErprl y I ix Colltmjlo bV 1hp Pubcanum-M&IJiOeYC Ha least DllY2 p`,1)year prilul Le lhe iifffitm ur raga ftlfur bd 01 ul,DpusaL ITlit opr;mm$s mli,51 ha logwored m,% it,. Pfiricipat Plae m,0 tua&rreaa NAPT,Me Rafidal he r'llyfice CA,reAgem few rildE�w propossis) Derygullmkft�ur SuOP�kii,;Al li.�hihr eaj 0.e,I)Year pt'al bo KI"N't"'.6....1..a.f...S..h.n.u.m Pd1l aft. r 3.3.1.3.7 Tel Numbw . ......... . ... L........11"............. "gn Cw�arftft of ArAtwmi SgnarlorY foT SrA OF C;OUNllTY Of Swbper�tpcd Wnd 5 1,a affirm dckwne 1741,4Y me*1110 a "physi-al preaeoca or L unkne ric4armylian, am , 7c I f no c1l............................ (na,, ohs ll� M,Wr'he us Potm.1nafly k"nawrl m me m I%HS produced If y6m. ............. �Iyo& 29 4deinU7"i+owc A MOAPO hak-Stmul d F I ARY PALIC iq clim.wilim'.11r."OD"j W m'j PROPOSAL FORM GO]29 Page 29 of N WO N ICI?0 IE IIICOUI I'4 I Y 908 n�� y C r"" r e Slltallte�� r e�� f�rt uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum PUSLIC EMITTY CRIME STXTEMENT' Person or aftate WhO h8S keen placed on Ov wwwomw venaoi,Bast tollawing a convirlion for pub*orility cfilne vrwrV snort surom a bey on,@ corivacl io pfovioe any goods or services t,o a publiL entity may not siapmj a 014,1,proposal or rerAy on a contraLl to provide any goads Of W008S 10 a putilic entity,may nol subrind a dip,pfopcAail,of reply on a cardrad with,a pubk:eolAy for that ezristrurfion ar repair of a,publin building Df PLiblic woA May nol&pbrnit bids on basses of real prilperty to a putlic amity, may not lb" AwArOW or tmirfocffi Work as a contritu'riv, suppilw" gwboantraotor or corwManl under a conlract w4h any pubficentfty,and,May not Irwi&w buapness' Wrih any pubbe entAy in excess,of the threshold arnount provded,in $ertion �87.017, Fbfidai SwuoP5,f,;,i CATEQORY TWO,for a period of thirty-skx(3(�months from the date of being,p[aPz,6-1 or the ronvictedoendu list." I naive read the above aiir'iid StAtelhal neither spi-4@w ...............fProposer's name)nor aory affiliate has bin placed wi;the convicied verWot list Wittlin the last thirly-six k36)nxt intlls, (Signakur* ......................... STA"I"FOP P,kx4a, ro° jNTIV GF: Mianls.dadu Subsuribed and 9worn to(or affirmed)bol'bre OV means ofk J��ihvsiesl Presence Or 1�3 001kne 010181'izm6aft on (,riaive of affianit) tje fjhe is personMfy 0own 10 rna or has prndLEud rorot` identfication rdenisfication. .................... NOTARY PUBLIC wj CommisRon Expiies PROPOSAL FORM r�ur&1,7),7•Prga 30&84 WO N F?0 IE COUI�14 I Y "A Ff 909 umu'.. uum'... 'p Prrrrud. ✓%u �,upv ✓%u pWipl ✓%u prime ✓%u ✓%u � % rr r� rrrrrr. rr�I ,rrru rrr � rr ra rrr I i u�w ,«r,�numii I w ,rrru rrrrrr rr r� ,w muvvi rrr rr�I rrrrrr.. ,d� � ,rrrr, rrr id w rrrrrr zed r� rr�'� G rrr �1�,�1 r C � rrr '°�,,l 1 a1 p 11 rr'/` r 1 '/° '° r U � 0 err�r 1. III��„ �� ��� rrr, iiii ��� �,>y�lrry�iiii �,,,,,,,, rrr, iiii �,iiii ���iiii �rrrr�„�� �,iiii lrry�iiii ��� IIIL � �«r l����iiii �,>y�iiii iiii ��� l� ,rrr` rrr,iiii ��,��, �,iiii iiii ��� iiii rr�rrrr �,>y Cal l r a `r rlll IIII e.Si%// uuuuu '...S%//t s uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum V ,NDO G RPMAMON R EGARMMG SCRUTINIZED COMPANIES,LRSI I"w F46a 1;�!^rr.rs�ol.ir`or'ui wM eri.'y r,na'uCmtlnr tlx�dri aPa " °Mingre:„ia arrea°.,a uwwye.ul Ara`w mwp&Wv,RF 540 &t4�°nrgrare"ww9srrio,wPa°;dwedu�ao��suaw�: �wrwb,m,rVo„=grra��,rrr°va�b��� a l°a^aru�ewa',,,�u.R9r�arra�91 a°fir �,rarmRraa wtiaar� au°i�f`vuV.,, rma rru a"u .wa�iS,a-rvs wanar�v„sulw, V:rn „_Mirvr�ni_........,,, ... �Xltti d"4s:;nrin f&� 'LIfa+Sseava N°tl'rrriaa'A�4wwwal�l"I TM, a�fd.a`�'kOkp 4`m awd AL)dm ls: Awuw w a o"4V9Ptlar� iruru m rr tiabVwwym ^s7 f. 'tlwwnirtlr4"aasrwmds Iae&AS a c mrmpuawu viwn bwwidtg wsrr'w- revohnwrwi ng:a p°ravwrrwaal on or rrolr_r6 vuvlGe aor„>L;"uo,mQw&G.e�r Pwusur kv g,uarwils w m%ian rr C'av y a vuaryio'i'gP�w Iba,0ww oR w'r+OFdiwlVwrg or rrrr'wW#:k�,dw,c(nnpelara rs ugpwOx,Swruwuwrrwaa:w"dColl'ir ode.aFoW)rlHcrkcoukraLiI.,iso,uua°wR,-,h arrr%Euaerrr:r'r:wcad4xw 21;;7 ti llo),,iduu Dvipmaw 0 Irrw i Sv&rr M?01 tl wvio a Mtduu:oe,vrtl".r [7""U putty as wRlaparty fi'o tir B k r 9roxp,v�rr,.arcrFrrm m��urp'j,Omrawp7r nl tlQ,wlr,+cu r^Ion.°wamg uu nu*,,w ne re ml rµ.R C10 rlanr a f'i,r lywura i aaw svrr'4v°of lll.d"a"1:y,rpCO"mf mm do aamm ohm dw yiesvri.i r"fjJYp-varrlx"w a+vm Md'wtrW n in 4rmuLWarr R w,o ar«drub 9Sw rruli6eed w varrwpank-:s w kh Aa:.fio inc'q oao'tllle Han l.eo�wsre imo Seclar lJm �uP'Iiarlr war„ru°. r w m ul p mo4"nuou:¢o�:" n In I V Vr ilia l9 w wA " r dw: BAN WQ5_ r"wrr by pcu°wrwa aulun i,xvd uaw sowor wua px�lul F ra4 1 aaperruoalry 6.V duty my week klwel Ow wwnwpuwa;i iluaiSoerl m9waresw^9 w pvw.,'n.;><',zryja;:in u mrr1 h"Q'`f5 Af 5i Kwu iahbtllha'wwr ervm9or N rwrwwti",ws rwa li slerg an flw S aTaLe°w C oweuropaurrir,o Na hau v M U,wwabtl i a„wwrr m ,wgd m a hsw a n ao-V isaao-uEB uw: d warty f'oWs ru V+;WW ISW w cav m rpc,V PSs w wo °°r dl u2wl-'Bfrr'4a rr.utlaial ;°uy[rrlrlpulnas udh AN khWs A Sw&m V..,i,%?„"gw..'. uni.'n,d(,"onrlma4.unu,awAflp P'ag.rl wewib,' in rl',L,Ian pdiie krr,Sex Ibr'I W,parr uaup d owo ImuW+mw,,r:r Kmaa w k p Wawa u r*IdoSire. I aaurde mwnd Iloss i%uwrwu.,wn rror?lea kmia—'97,.135 F[us id a S pxu n,Slo, rpbrnission of a Wric 4v,nif caforro of may ao alnlaa„tl w"w'jibdw&'"y'to w llvN p),wenAkv anwKyl Icy aarx1"e•ia u:xrm,ws.1 h wh.ewraa%?or000w Ullasm,u q w.r,rutw:u"xuo wh1h tlou=('uarrrwaop no ao 1v 1 rorru¢wor cd >!aV wlrw+uVWn rxfla C ruswwr9�,U,ow a.raiw'[uau r,raurrra9 u,a k,'ewe slubvihoun"7a Use c'ellfficku:,:do�E:wo psis beepo,rflabbdaonw*ly C"tarnaprar^rv:llTwiVB%w,rewniwmu.itianragnw•w A bQ,Yv A,Vlk gal 1SCHr p aa:rr pAhuww.l eao dit"Sty oo.oGmi='A C rKr,ia redwu r itlle.r rwowrp.rrrr iall Sudan Lisr,um rh," Srau"aiowar"d f aawY�[7oBrnks qr w lI Aci u410.ucs rro 1'lc Iuatl'p eraa'o ro i tree w'L mwwan I m rrr 19'Pev.r a ip q"'curl in Irol'azm"; l`Niew °lion%in U!wbaf no yr-mi. r,boiiivrl l&w° Jeu�Sn I .twlYini~w swleniliumll To,&i1 o oriMtlro'+ I� r'Iti;^.Yd w�wa�Tw p4aiP'":, lubbwar'Sw°S* aamrar rr 4"rirww"*'I+aiaon°:, flo4 . CEO 'as s"S'raoe L ono w v Diu,so l way oSr aw i rlm:°0 o„pr;w IrrwS„Ora"Psrarmusrao,o tl"aCly wi,u o uv,.og'Sem a i,r,.r s0c �Anim s"�S�e,�ron6X✓p,��l�pin/Yy�rr.Sa��L Yfbau✓lo`vC^irl, rtdwa alCi°sug;°l`.9',kRa. rs�xvy-V;wervw�V���rmroutlubr •r9i�g7wpoa"{o�nir s rquvu'V,>�ur_r urw �rau �tlr�oltix!1.�4a�ri"wWV+eViin�'='�,LV'Ji°V.'V,P'�;l'Y.�,ll�rrl r P'm M IM0 N ICI 0 IVu: IIIW� 9 II IIU I ������� 7� "•1 01a 11 l:.wrry 910 AOrrrrri�'It o'."Ie 'ca'It 0 i iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliilillilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillilI BYRD-ANTI LOBBYING CERTIFICATION APPENDIX A,44C.1F.R-PART 18—CERTIFICALTIONI REGARDING LOBBYING (To be submitted with each bid-or ciffer exceeding$1010,0w) Cerhfication for Contracts,Grants,Loans,and Cooperative,Agreernents The unidersitgned certifies,to the best of his ar her knowIledge and lbefiieff,that: I. Noy Federall appirolpHated funds have bee, paid or wilill be 1paid, Iby or on behallif of the J1111dersigned,to ainV person for iiifl,Lwenfc!Cingorattp-mptlngto influence an officer or ernp4ayee ofan agency Member of Congress,an cifficeiroirerniployee of Congress,or an ernployee of a Member of Congiress in connection with the awarding of any Federal contract,the qnakmg of any Federal graint, the makmng of any Federal 11c,ain,the entering into of any cooperative agreement, and the extension,continuatdon,renewad, amendment,or modification of any Federal contract,grant,loan,or cooperative agireeinent. 2. if airryfunds other-than Fedeiral approphated funds have been paidor-Will be pald to any person for influencing or attempting to infilUence ain officer or eimployeeoi agency,a Member of Congress,an officer or eMplayee of Congress,, or an ernployeie of a Membern n w of Congress in coin this Federai contract, grant:,loaino or cooperatme agreement,the undersigned shall carnplieteand submt Standard Form-LLL,"Disclosure F,0171111 to Relpart Lobbying,"In accordaince with its instructions. I The undersigned slhalRl requue that the langittage.of thins certification The incliuded in the awward doi for all subawards, at ail] tiers (incliadiing subcontracts, SlUbgrants, and contracts ureter grants, Illoamns, and cooperative agreements) and that aUl slubrec;Vents shall ceirtoN, and disclose acccor&ngly. TNs certfication is a rnatehall repiresentation of fact, upoinn wNch relliance was Iplaced when this transaction was, made or entered into.Submission of this,certification is a preireClLflSfte foie maklinig or entering into this tiransactmon imposed by seitbin 13,52,Tltllle 31, U.S. Code-Any person who faiths to file the recluked certific.aUonshall be SUbject toa clivil peigallity of not Illess thain$10,000 and not rnore titian$100,0010 for each such failure. The Contractor, efree —certifres or affirms the truthfullness and accuracy of each stat:emient of its certificabon and disdosuIre,if any.in addition, the Contractor understands and agreess that the provisions of 31 U.S.C:. Chap. 39, Mministrative Remedies for False Claims and Statements, applly to,this certification and disckoi ff any. Sig)ndtiure of Contractar's Authorized OffidaV Jason Spiegel 411 4 Name and Title of Contractor's Authorized Offidal Date PROPOSAL FORM 00120-Page 32 of 94 MO N III?0�E COUI IIU,J I Y V'S I t'A Ff HH I SH 911 Ill7 o 'iI'�ty 0 w ��e d u s � ess iiiiiiiiiiiiiiiiiiiiillillillillillillillilliillillillillillillilliillillilillillillillillillillillilillillillillillillilliillillillillillillilliillillilillillillillillillillillilillillillillillillilliillillillillillillilliillillilillillillillillillillillilillillillillillillilliillillillillillillilliillillilillillillillillillillillilillillillillillillilliillillillillillillilliillillilillillillillillillillillilillillillillillillilliillillillillillillilliillillilillillillillillillillillilillillillillillillilliillillillillillillilliillillilillillillillillilI MINIORITYOWNED IBUISINESS DECLARATION a stAt-conhactof engag,:e,d by,Mommoe C01I roar mg The compIction oI associaled with ffie below in6cated project (Cileckone), is a mi-nofity hit.inez taiteqq,,ise,is defined,in Section 288,703. F1*ra'A SI'MIT'llres tea is not a,minority busmess enterprise,as dew:6i Section,288,703, Florida Swules, IF S,288703(3«'MiI business enterprise"means a"small 1I concern,as defined In subserron JGtfsee beINI whiLb IS organ reed)to eng4g*iI cbmitfiettial tfaftSaI whith ii 6&M,k"d a F lafida,and wbich is at least 5 1-petcmrt.owned loyminoirly pvIrsons,who are members of an II lar group that It of a particullar M3621,ellI argend*r Makeup at national origin„wh kh,has been subjected hswYkally to dlisparate treatmerI to WePORcaton in arI that groIIjp resin Ring in at,underrepresontation vf commercla, enwslpfises urider the group's controV,arvis wa hare fflair&&I and daily operations we autnroNed by such persons,A mmo;livy business enterprrse may prnI imuramlwe the.prnike of a praf ession,0wrI by a te'I person does flatl iI ownersirip,wiI is the resvia&f a transfew from a,won,roiI petwn ream minority person wthin a related im,rovdowtv fa m"y groan if the comb4ned totall net aT,,s:sA vakm ofail nrenn,I of such II group exceeds$1 tyrillidn.Fat pl,jrposesol thus subsectoon,'the rerun""related urnm ediI famllV ,group"rnpa-s wane Pr more crth l4ren under 16 yeaj5 of age and a parent of 5orrh&I or Ow ipouto olI pareat residing in the same h0LIse or IMI FS 299,703>Q'SmaR business'means an mdependeinilty owned and PPI bwereIss concern that employ; 20'D 00 ft.ed' effilIFI and that,t6getho,with ru,Ofiliarte-,ha�a net w6I bf not mort than:$5 milhois or any firm based m M is mate which has a SrraN Bu5kiess AdminIntration 8(a)certir5cation,As opplitablo to sole propfletoeships,the$5,MMIlon ret:worth roquirorrant zilvilli include lbolh persvoAl and b.siI investments co,&hrActor Motirot Couaty SlIpplatore -Sagniture Print NM%tI Jason Spigg'01 Print Naxszve Title-, CEO Tille: Addrres&r, 371 NEr 61 st St GXIB Dept.Verilltd,Aa Joftv) Mlarni),Ft., II PEE contr-att. YUMA Prairck Nambrr, PROPOSALFORM D0120,11 35 of 84 Pew MO N F?0 E 111C OUI�14 I Y M HH ISH 912 III 7 ��D h�� f��s u a fce a f��d fde�r State�� r e�� f�rts iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillilI SECTION 00110 INS URANC E REQU[RE1Ll EI%t1$AND FORMS MONROE COLFUTY,ROMA RISK MANAGEMENT POLICY AND PROCEDURES Gerveral linsw ranco 1RmiglaNremunma Far �00i9trixtion Cantractars amid Subt.ontrattars Prier W 114 Uvnnnencerrleftt cA Wxk gvw arned by this the pre-staging of persannel ants oiq.Aelal'l, The obtain, at hrWhar owr,l expente,, unsunanc;e as siuecAed in lire DiUrChed schedules wfrrdh art made part of this cv)lfad- 11ho Contractpr w�A enwro that the insurarv*oblarined will L-.4enrt PICXtbaijon to all engaged by The As an aIternative,tNe CanineCtoir M18y require at Suoborbliardorg to ablaln insuraince consistimM with the 2111a011e.0 Schedules T he Gonirslcrorowsf Oct be permilleid)to Commence wr)rR%ovorned by this conlrad(including pre. 018019 Of Personnel Arid nnateriafp 44NIA SdWactorj eviden(v 0 the reotared nsurlwfc*ftas been hdtfthed lo the Courity as sperfited below.DeNayq in vie coamlorrluernew of work,resulting from the failurt of the Conlrador'le prowhle SJ1J8fad0FY evidell'10 04 V10 required Insurance,shall net ev,enCi demiditines sppaeM 4r,lh,(,,s contir,90 and Any penailmlijej and WkNre to perfou))0%,sessmenIs shaft he imposed as d'the work commenced On the splmdrud date and time, @�xctpt for the CDWrarctors foiii are 1,o jproviifjo satisfactory evxjance ThA Odr(traclor Viall marnmain um rw4L,hred HI$UV,�0000 thrcugharvi Ine entire,Ierm of jfir%coi,,IlFact end any oxtenwam, spar ified in any attar wed schedalas.Failure to corniply with this lanivipon may result V'r 010 ilmmedrWe suNpension.of call wwk until the requfired insurairlCe hai&been raurstaled of replaceal,r clays ojn the j mltOletion 00 Work resuNung from 1.1v fad ure-of the(,olltractor 1).7 majMajiZj the,required immranop.50NI nrA 8x1s`0 00,9dliner's sperJifi"M this contirao Iaind any penaIties,And Oadul7e,la WfOl'i'll asse5smemt%shag Ibe irrij;i0t6d as if the work had rkat cjqra suspended,eVA,'*pt for the fb rxaNt xrc s fallige to maintain the ristirulred in,3wronce 7r)C hontrarlCif",will the helrlfftponsib�,.fret4AII Zur-fibles,and stiff-insured Weribons than may he 4,00itained in ilme,(;rjn1ractDr'.s Insofance pohcles ThO Contractor Shafi provide to the r,-ouljry as S@tisfaVoirV evifthct ad this Ferlulwd insuran", erl",r, Cti-fificatP ofinsuvance or A Certif"d CQPV 01he arluM wkswanee paW,.,y, The County at its WO option,has the right to reimuest a certfied copy or any or all irmuVance NiciWOmitluiTed by lhis Contract All linsreonrm poficlies must&pecifY 1hat Ivey are not sutiiiecllo etincellahon,ncW-reviewal,nlaherial thanga,or rw,�ldrorj in cavut o ur4ess re IYUNMU111 of thirty i9aj,",:days prior noritiy,'airom is given 10 the County by ther iraunpr. 'rht occepUnce awldior apprqvW 0 tfle C:omravor's insiuTa nee$hall not l construed as fefiiewrq iho Cantraclor tr4jrjl any h4bijjty Or obligati MUM&d Under mhos rol"bact or irnpose4r by law. INSCR';-NZE R-E(.-�7U"jgj`�A-p UP M -WIalse -rliriw " 0d IWO N 1 0�E 111COU11�rd I Y �Jvl Ff 0,P11JDA 77 913 III 7 ��D h�� f��s u a fce a f��d fde�r State�� r e�� f�rts iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillilI The MOMOO COL10i EWard rub CauftV Commsdanars,its,empfoyeas art 016AK will be kidu(low as"Arldft,'wial kmwed`on MI policies,excep!for 1Nwkto&'Cornpensabon Ir,addibon.tho Coualy will be named as an AddHiinal insured mid Loss Payee sari all Policies cwwing Cnoarly-owfw Piorkoy Any deviations i'mnirtiese Geriefall fturance 1Pe4uirefnerwts must",.ir"uemee!n wrAirg Dn to County prepared fofivr entitw Request(A)s Waiver or In suraneA Requlierrienis"and approved by Monme Cpumy Ri.9k Manogeir,,wik, RgNPiZZE-REQUIREMIENI-S AND FORMS W1301-Page V M,84 MO N F?0�E 111COU"�14 I Y HH I SH 914 III 7 ��D h�� f��Is u a fce a f��d fdo�r Stato�� r o�� f�rts iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillilI I DOITE Immmomyyyj C�ERTI�FICATE OF LIABILITY INSURANCE Wl&2E24 THIS CERTIFICATE IS ISSUEDAS,A MATTER OF WORMATION ONLY AND CONFERS NO RIGHTS LIPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES INCT AFFIRMUIVELY OR NEGATFIVELYAMEND,EXTEND DRALTERTHE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF KSURANCE DOES NOT CONSTPUTE A CONTRACT BETWEEN THE HSSLIING MURER(St AUTHORMI REPRESENTATIVE OR PROUPCER,AND THE CERTIFICATE HOLDER. UPORTAW If t:he cerkificate holdu us an ADDITIONAL INSIJRED,the pigicy(ieo must have ADDITIONAL INSURED 1prwisionls or be endbrsed ff SUBROGATION IS WAI s*ed to dw I�and coMiI of the III ceirlain potnes ITay regmm, an endmrrsenI A staliI m this ontifiIaate,does not confer rights to the bcdder in Ilieu of such en msj. MAkIEJ pRowellk N=�e LNIMMU Avaflba-NEAIrsuranceGmW,LLC 221-24M mn; tl305,1221-2AII PUG W.Fager st.,sune 401 omnmrNraemrinl u+rn1 mlaft fl 32174 ZlurklI AM,Oscan lmrmranm 03mpany 16535 INSURED "summ 8 371 NE 61 st Stm el. Mum'evN b mlaml FL 33138 COVERAGES CERTIRCATE NUMBER- 24.r25 masber REVISION NUMBER THIS`.Is TO CERTIFY THAT THE POLICIES OF IIIGLOU14DE=17a BELOW HIME BEEN 1--LAE7 TOTHE IUSI NI FOR THE PCI PEfUOD INDICATED.NOTNITHSTANIIIING ANY IREWREMENT,TERPr OR COI Of ANY CONTRACTOR OTHER DOCUMENT"I RESPECT TO'V&illc:H THO CEFI IMAY BE LIED OR MAY PERTAIN,THE INGLAIMCE AFFORDED BY THE IRMICIES,DEWRIBED HEREIN Xr SU5jr:C7TOALLTHE TERMS. EXCL9JSICtZANDCaAD171ONS OF-DUCH POI UNITS V-CMi WAY HAVE BEEN REDUCED BY RMD CLAAIS. Pouc EFF POLtV EAP LNMS IMb61ffir yy"'j X comimellI 'mkemili SLITY "la w A Y Y G03759GE201 13IM142U24 Gilfalm2s L 4, Am X FOUCY 0'1 r JEI�.r _]UK I%Xl"ra-V:OQPVUP A00 L"m UMD ti MIT %ulli'mo qE- �'V 4NY AUI Cl 1""a "—" A AUTIPI�.AY Y Y EIAPIII 12961111 N K0,0"NAURY IF- -I'l "' lm2" ,11AED'mLe p 4u M�. A'A rA WA-i "t PIP 1cl.cou UlmemELLA J 9 =OUR E:"CE&s L1411 11 DED I I WIENIX.01 T- WOMEA6 elompe#A"AM" xi lntp.,7, F "I L YM "IN M5P%IEMIRF%fi ME r XlEvlull WE s A ran 102M2. F.."L M&ASE-LAEmrq'jyF.E Ir LEffCKfl-n2*0FUlEr 4, CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DE&CREED POUCIES,BE CAN BEFORE THE EMRA7IOU DATE.THEREOF.NOTICE WILL BE ILIELNIWERED IK Umrm Caw*(Beard 0 Cminty ComiftE61omm do Pumhasing Dclpt. ACCORDANCE WTH THE POLICY PROMSMS. Im jimmIlun;'Greet Rim 2-213 Key Met FL, 33040 lD9588NlI5ACCRDCORPORAnON.Aflngbltsm5onvd. ACORID 25 t2glfiW) The ACORD name and IoW are registered marks dACOM MO N III Z 0 IE 111COU'l IIU4 I Y HH A SH 915 III 7 ��D h�� f��s u a fce a f��d fde�r State�� r e�� f�rts iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillilI WORMIERS"COMPENSATON INSURANCE PEOUIREMENTS FOR CONTRACT;ON-MMAND micRpruNsijr sieRvice MOUR,OE COONrY,FLORlIriA BETWEEN MONROE CUUNITY,FLORIDA AM 111"ArOoLLC pIFJRA) 3?1 NV 16,1%$W�,Ca Karni,H.33.V j aWm l Pew r C,U') Prr(y, to Me commCnicernent Of MO� gOve(nOd by lh#6 COM(att, 010 CMIVACUX srwll QtAaun Arork art'Cornpo%al,,on Inturante with lllimds Moffitiont to respond I/o tie aplitbcable state statute& and the,remdmrnaM or Flonda$Uqtutes,Chapl ff, 44,O� In aadgNern,1tne Ogifraoor shaft oblam EnipRaW,s'Liabilitf insurance wAh limits cA not lass Uharl $100,000 Bodily tnprV by Acvderl $500,000 Bodily Pnir.ary IYY D4esse,1policy limits $'100,000 Bodily IIhillury&y Dmesrse-each emplayee "overage shell be msir4ned throughoLl the tntite lxbrrh of the viritfacr Goverager shaM be prowided by a fx:;Mparjy o(,r&"pa(jiej avfhoiizeO to tyansact business sin Lhe state of Florida 11 h1a T;�"flactor has Oeen approved bw IMie Ronda's Depamment cif Labor,as 80 SeK-� r iMSUMI,the County shall recoqru lze arkd honer the Q'antyarloes statut. The Centractor may Op, required to%Ubrnil a L,01*.r of AullioryTaltan issued by the,Department of Labor nand a CefVftaii", 04 Insufarwe,pfovidov�details ran l?v Cor-firactor"s Excess insurance Program, of the ConOsdar padicipates in a,sefflns�ance,fund,a,CoMAlcate ito will be required.. tin adclition,Ilie Cardratmr may be requked to vujibmA updowd friarcalstaternenIs from the fund upon,rwpluestficirri the founty. lNSURANCE REMAREMENI'$AKJ)F(IRMS 00130 P'Age as of 34 MO N IF 0 IE 111COU"IIU4 I Y M 111'IIIA 0 916 7 ��D h�� f��s u a fce a f��d fde�r State�� r e�� f�rts iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillilI GENERAL LIABILITY INSURANCE REQUIREMENTS FOR CONTRACT:ON-DEMAND MICROTRANSIT SERVICE MONROE COUNTY,FLORIDA BETWEEN MONROE COUNTT,F LORADA AND Bool"nou k LC,I DBA) '6&WArN,,P L 33137 Rdoo w the contlywncemem of woro;Cal veniw�by mis contract,the Conirsideq rJhall obtain I Coverage shall oe majintairiedtrowgh;out the Heof the contract and 0,icirude, As a 1"ninumon: PvV'NW%Qptratl&% Products,avo Ccxrnpleti�01perefions elanket Cm,Ar ctkraj Liability Pefeonat lnjury Lability T)ne acoaptaink-shair lce� S 1�t00,000,0(t for each crevarreme annual gereral aggregate $1,00D,000 Combined Single!Lind d= An 0ccurrancis Form Polk-y Is Y coverage its prawrJed ion A ClAms made,pok;o itrs pruvjs,iuns shuuJ4 hrjcii,ioef(,,o�mrage to etzirms flied on or,ikkr the at erirue date.0,this ccaitiad In aild0lom trig period 1prwrkh claims may be isilubM.'Od shoWd extow for a minimium of twifly* (12)nuvWhs foWmnq the acceplanote of wcA by the Cmorw�, The Kofrime,Courtly gzard of Couirgy Cmpiluittrrer%sl,i.Ml be,named as Addi'lional Insumd on all policies jssvfd to qatisfy the'Abowd nagult'emeft1s, RANCE REQUIREFAE.'NTS AND7`5 FU S taqe:19g,fflA MO N IF 0 IE IICOUI IIU4 I Y IIII Ff 77 917 III 7 ��D h�� f��s u a fce a f��d fde�r State�� r e�� f�rts iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillilI VEHICLE LIABILITY INSURANCE REWAREMENTS FOR CONTRA T..0tab-0EMAND MICROSOFT TRANSIT SCRVW�5, MGM ONROE COUNTY,FL0RIDA BETWEEN MONROE COONTY,FLORIDA AND Reelme Lj,,C''IDEA 3711 N,,F'61 sk 61 FL 33',37 Jason Sqmeq*t,tlzr--cj Remgnixing,Mhjaj the work gCyvwned by,IbK%contract re.q0pum the use the Q.ntrrrt'jW pri0f 10 the QQMM(mlrerrent raI`work,sha,M oLrq@jn Verikle Llahlfty�suraince, C(Werage shaol be maintained throughpi(A ttjr3 ljMB,7rf VIC,0britrart aind urlullude,as a Fos0ifilurn,habilitV coverage for: Owned 1`4011-0wr�ed,and MNmra minia,,Ljrj'i Jlrnjts.OoDePtablLe shA $2,000(I(M Cmmh�nefj&rigla Limit(G31-1 ff split NmAs are,prmhjtd,the mimprplicim be: $1 000,000 per P611on $2,00G.G00 per Oer,-,urrence $200,13W Properly l�ajmjage The Monroe Counly 150ay'd of County COmmiNt011Ors shall be Almed as ArAfflumM ffisureo 0,n 8A p0hc�es is%w4d to safisfy pno AbOwL.l,k.,r 7NAU�XF4—CEREQ 51'P—r,,MENT$"7'K��............... 30— al P— je 40 Df WO N ICI?0 IE 111COU11 IIU I Y 111'IllA 2 7 HH I SH 918 III 7 ��D h�� f��s u a fce a f��d fde�r State�� r e�� f�rts iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillilI PROPOSERS IN'$URANCE AND INDEMNIflCATION STATEIMntEM T INSURANCE REQUIREMENTS thbrker's CompenaMicir SIMU1011Y[Jmft' EmiplQyef:s II $loC,,UOO 5k)(Ay Injury by Acri(temi: s5waoo Buoy Injury by oisease Pr olicy Umns $1100,000 8000 Injury by Disease, Crook elThplovee Gorleral I mbillty"incll4rq� $1,000,0W Conibined 5 ingle, and Proinliges Operations Or 5 1,000,000 per F.>rCUrrerlGO1 Era luds and(',ampMed Operavons $2,30C,0)0 AggtogMe BlajnIlel Cortlrachml Gability' Pmisfxml Injkq LIaWlity VWlirdt(,lj;Boarly(,C)wmad,non-vomed,and hired veh6l;Sosi 52 ODD.OX CornWiled$4-igite Limil: h.9,plil I prelerra& $1,acri'DOD per]Pei $2,1000,1000 $200,000 Piopedy Damage BuiWer's Risk Not RaqWred Perfarmanra NO The Moaroo County Board of :raunty CGmMissioners,111010,Simonton Striliot, Key West, FII 1,3040,shall be nanled as AdditII Inswed on General LiabiI MONO Vehicle pOeWs II to,Satisfy the above SlI Fterfda,Deparbiloqq car Six 10010 NW 111 Ayenue,RIM 6109, Miami,EL�3172,shall nairried as AddlItloililat ln,4ured onf General[t,,lablilly and Vehirlle policie,s,issued to satisfy the abova roqWrements. Holld. HarmIleas, lIndern,offcation, And Defen t.w se. Not riff x lQ my rrim u mm inswancA reqwfenlenlB plasuribed @T.Where in thus agr,eemenl:,Cov*aclor shall d&end,iindeonimOV. anrj Jhold the COUNTY A041 the(,'OkJN'rrs elected and api;Ortad officers and errjF*Yyoes llarrnll.sa frorn and agaivit, HIV try dlabirr),s, actions, or caLites ol action. (ii) any fifiqahori aoniiinialralive procesioings,aj,'Peljare p1raceedings,or dt*t prareeding-5 ralaling to any hypes ol InjurV lincluding deal:h),doss,damago,hne, penatty Pw business inkenuption and liii)any f,Ats or expenses,that may be ossorled ag'ainst,04alreb with ret*,.t to, or sii5lsined by, ally ijjtj�gnni&ed I by PNSUIRANICIEREU— �..MENTSANDFORIV$ 00,130 vage"i7lof84 MO N IF 0 IE 111COU11 IIU I Y 77 919 III 7 ��D h�� f��s u a fce a f��d fde�r State�� r e�� f�rts iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillillillilliillillillillillillilliillillilillillillillillillilillillillillillillilI roNsDri of,0,r in,conne'lolorl wnh,,�A)any actiw4y of Cc/MrsicArx,or any al ills aimployouls,agents, COMradWs, Or OINK IrWRMS during the leim of this Agireeryleni, (Bl the tv.gligende or wcMetsness, intemionM wroftgNI miacGridual efrom, or oilleo, w"xllgruj ej,t ry vwrji5sjorl of 04n"Qjftl"G(Any of its ernploy"s,a0erits,sub-oni-irractors,Or Other in'WOO.H,d'Pr ic),conlraclor's defa,Uft,,n rOSPOCt of amy of the obligofir0%that it undertakes onow the lering oil t1his Agreement, oxcWt 10 the extern ffile claim%° acl.11)ils, causes of Action, gipgatloll prrmeedings, oost, or eXperlses anSe rrom Me rMentionaM or sole neglIgaM acts or ornissionj ol'Me G CAJN I Y or Any of il�'01PI'ayees,agemls,contractors,or invirpea lCrVror than Cantraclor),I'l"k,Motleljr'y ilmitallon of flabilAY UNJor this contracl shah be equal to the doRar valuo of the,contract OW inot Mrss Man$1 miNion per occurrerice pkjrs,wanj Ul Fla.Star- See, 1�5,06 Then limits of lljabiMy-03V be as set foAh in tt e ietsmaan e re Tralrements mfichAded in this$,ecivin 00 130.insofar as the crarres,,acti6,ns, CAl.'ses at aclirin,lifigalitin,,prqceedingivs,u0sts,, Or exPoIlW'S Miele to evens or cimurnstances than eoccur during 010 10irn Uf M15 A9r(i@M0nj,INs rlion 164%urviye the e5rpirmijorl cri,trie term of this Agreement or any earlior lerminabon or this Agreernerclihis indeminifleaNf,'gi sjraij sur,"rye the larmirialion Of irlis ConUoct. Nothing corliairred in Ini,4 Imragirsich us mtend@4 Uj nor shall it con�1e I Waiver of 1he SovereAgn limnnurdiv Of the Counny. Tho Proposer,will,jout exempljCli'l,ehall indernWry and save harmless,the Courly, its wriployees andl,or any of as Ooartl&Coullty Cornmismonerl from fiability afar)y oajuTe or kind, Includurg Cost MMI sixperlses,frx,or on wcouill: of any paWjjntw, or unpatPntNI invention, process or itism manulirMAFed by Ifie Prqxisar,F urther,i'f swell clan Is Made,,or is Pending,Me Proposer fma�,at ijs optlojj acrid expense,Procure fee the Coranly the rkpo to ose,veplaof.01 4tTodify 1110 Mi'll to reFidibril:non-Wflnglirog.If none of Me alternalves are reasonaply awailsible,HIM County a9rows to retui li 1116 arfl6e Gra haq'Uesl 10 IfW,PMposer sand fbooive*Mursemenl.If the Proposer uie,"i arry design,davica,m,p4hbalials�yvw4on by le"KiR,PgWrit Or QOPYn9'N:,11 is MAWIlly agreed ark lAildooslood, WW4 ejut exrepli011°that the bld prices,olill include gri or COM @rising I'Mm 1114,'U'50 G4 such desq;n,deiice,or rnatergag,ir any w0V,1nwjl-md in I:R,,@ work. In Pv Fvent thgit the pjoyipdetion of V°qj Project (io OiClude the 'balk of ojljerS) is ijejayeh iq suspended as a itsut of dle Conlraetor'!s failure 10 pUt&a5e fir"jairitain,the r ,4ljjinld rnstirartL@,, the Gonb-aqtor indefriNtY the CNAIVY fforn any and all increaUd expenses MkihAng frM" six,J)rdePay. 8R)OUld any clairrit be amalbd agaiM51 the County t wirtue of arly detirienCy or srnbiguily in the plans anel sildcthcati ws provided Oy 1%Contracjor,the ages andwanardsjhaj the f,nlfraalar$10 hod the Counry hanniolss.and shalt l�jndernrrofy 4 roollif,aij s05'508 occurring thereli:wy and shaM lull hei defend mirry Haim 0t jrlion oil th@ C oLjnty,s hellalfi the extent CA liabdity is ir,mo way limited la,reduced,or i6esstaned by Ift ljfts cram,,e.reqUirPment,; c0fitAined ebewO%re within this AGRf�NEME NT, f!d(jfI_Q,5E W§L,26 R urfOerslAnd the rjsuranoe IIIAI will be ryMidairvy d'awardecil Me contract and mP ccmpAy mn ftjU with All Of the refliAlromeWs,hwirin I WI�MCCePtIllearalearnr nil nand h040 hirmie.ss,and duty to detend 115SME QkA MINS Pro;w8al JR50i'l TNgiJ�Ip;AN-',E'Iti,g�')I-REtTErtvt,S-4,NO F-OPM13 .......... IWO N 1 0 IE illW'0!UI IIU I Y Ff 0,P11JDA 111'llA 4 77 HH&I H 920 7..... c �t tto r f�s u afe Age 'sSa reft iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillilI LN S ILiR STA TEN -NJ I havo rewlewoff''tho above, w0h PiO pWposer named above, The POowwog dedurtibles MlPPIIV Wthe rarrespon&q hicy POLICY rA-,rxx'�fiSL,FS GL0375996200 0 ............ ........................... RAP,37,;996300, 0 Leabgsty jdos am x .0cliciar,Tenre, --clamrs M,Wjff Avante-Nea hisuraDce Irk5wrance Agency Sqnwmue 7M+y9URWCE-RFQURL,;I%"fiS-ANDFORIA �P60 43,,'.', 04 MO N F?0�E 111COU'l�14 I Y Ff 75:7HH&ISH 921 ��NIF2 A�r�"�,fmwer,,,,ed Quest'i�'D��"1�S iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillillillilliillillillillillillilliillillillillillillilliilillillilliillillillillilI Worrn,adon Requilradto Be Provided 1. A Ust rah the e,n'titty's,shareho,tiers wit�h five percent(Wa)or more of the stock or,if a general partnership,a list of the gene rat partners,or,uf a Urnited kabitityCOITIpany'a Owolks rnev,t)ers;if a soielyownedi propriato"hip,names(,3),of owner(s),-A copyf)f docunientafion dermonstrating that the entity is a legaUyviabler entity shaft be attached. 1. List of Shareholders wiith 5%or more of Stock,Jasoin,$piegel,Kris Kimbatt, Matt Rdedmann,SP Ventuies,TensKe luvestments 2 Ust W the officers and directors of the,entity. 1. Jason Spieget,'Kris Krmbatt,Shaun Healey,Dabo,lioirsfaR 3, Relevant Expefience�The number of years the person or entity has been Operabrig and,if different,the nUmbef of years R has been providiing the service,goods,or construction services called for 41 the 1proposal specifications(hictude a fist of SLjM[[af Prq ett$�. 1, 12 Year$,since 2012 4. The number olyearstheperson tar entity has open ated Under its priesQntname and any prior names,. MO N ICI?0 IE 111COU"IIU4 I Y Ff 111'�A 6 7 HH ISH 922 3 Custap r or,,,, Cr,,,,ed'"�t luZefor,,,,oprrrrfces �Daqe,,� 46 iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillilillillillillillillillillillillillillillillillilliillillillillillillilliillillillilliillillillillillillillillillillillillillilliillillillillillillilliillillillilliillillillillillillillillillillillillillilliillillillillillillilliillillillilliillillillillillillillillillillillillillilliillillillillillillilliillillillilliillillillillillillillillillillillillillilliillillillillillillilliillillillilliillillillillillillillillillillillillillilliillillillillillillilliillillillilliillillillillillillillillillillillilI Trade,Rdforoncwi HeAz Leasing, 2751 NW 381:NNi Awo, Miami FL,33142 C,orxovl-.Chnqtophef Bochrviaori Flhonc 305,546-7052 TcrNsRo Laasing t NIM Now York,NY 10038 ContaGU DO 1210 Homfo I P11,brio:917-463 LFED 00118,11ttingGroue 670;0 SW 80",St Su itu 10 J�l Kwrd.�"L 1,3143 Dolrvtact E rnrn a n ueL Goorc Na Phoric 3GS-F146,6062 rl MO N F?0�E 111COU'l�14 I Y 1111 "A`rm Ff lll'�A 7 7 7 HH ISH 923 DATE(MMIDD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE O5/07/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Nicole Landrau NAME: Avante-NEA Insurance Group,LLC HCNE. Ext: (305)221-2400 a/c,No: (305)221-2411 E-MAIL nlandrau@avante-nea.com ADDRESS: 8700 W.Flagler St.,Suite 401 INSURER(S)AFFORDING COVERAGE NAIC# Miami FL 33174 INSURERA: Zurich American Insurance Company 16535 INSURED INSURER B: Hartwell Insurance Co Beefree Holdings,Inc;Beefree,LLC,DBA:Freebee INSURER C: 371 NE 61 st Street INSURER D: INSURER E: Miami FL 33138 INSURER F: COVERAGES CERTIFICATE NUMBER: 23/24 Monroe County REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY EFF POLICY EXP LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE FX OCCUR PREM SDAMAGES Ea oNcurDreme $ 300,000 MED EXP(Any one person) $ 5,000 A Y GL0375996201 01/01/2024 01/01/2025 PERSONAL&ADV INJURY $ 2,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 4,000,000 JECT LOC PRODUCTS-COMP/OP AGG $POLICY El PRO 4'000'000P1 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident X ANYAUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED Y BAP375996301 01/01/2024 01/01/2025 BODI LY I NJ U RY(Pe r accide nt) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident PIP $ 10,000 UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION $ $ WORKERS COMPENSATION ER/� STATUTE EORH AND EMPLOYERS'LIABI LI TY Y/N 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ AOFFICER/MEMBER EXCLUDED? N/A WC375996101 01/01/2024 01/01/2025 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ C Excess Auto Liability B HARTFB2401 04/01/2024 01/01/2025 ombined Single Limit 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The Monroe County Board of County Commissioners,it employees and officials will be included as Additional Insured on all policies,except for Workers' Compensation. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Monroe County Board of County Commissioners c/o Purchasing Dept. ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton Street AUTHORIZED REPRESENTATIVE Room 2-213 Key West FL 33040 V� v @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 924 SECTION 00500 DRAFT AGREEMENT AGREEMENT FOR MICROTRANSIT SERVICE PROVIDER MONROE COUNTY, FLORIDA This Agreement is made and entered into this_15th _ day of May 12024, between MONROE COUNTY, FLORIDA ("COUNTY'), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and BEEFREE, LLC D/B/A FREEBEE, a Corporation, authorized to do business in the State of Florida, ("CONTRACTOR"), whose address is 371 NE 61st Street Miami, Florida, 33137 WHEREAS, COUNTY desires to contract for the performance of the work or services described in Exhibit "A"; and WHEREAS, CONTRACTOR desires to and is able to perform the work or services described in attached Exhibit "A"; and WHEREAS, it serves a legitimate public purpose for CONTRACTOR to perform the work or services described in attached Exhibit"A" for Monroe County; NOW, THEREFORE, IN CONSIDERATION of the mutual promises and covenants contained herein, it is agreed as follows: 1. THE AGREEMENT The Agreement consists of this Agreement, together with the Request for Proposals ("RFP") documents, exhibits, responses, and any addenda and all required insurance documentation. In the event of a discrepancy between the documents, precedence shall be determined by the order of the documents as just listed. 2. SCOPE OF WORK The Scope of Work shall include, but not be limited to, all work and / or services shown and listed in Exhibit "A", which is attached hereto and made a part hereof. The Contractor is required to provide a complete job as contemplated by this Scope of Work. The Contractor shall furnish all labor, supervision, materials, power, tools, equipment, supplies, permits, if any are necessary, and any other means of construction or work necessary or proper for performing and completing the Scope of Work, unless otherwise specifically stated, or as amended throughout the term of this Agreement. The Contractor Page 1 of 29 925 shall be responsible for the scheduling of services required per the Scope of Work, so as each task is satisfactorily completed. 3. PERSONNEL Communication between the County Representative and the Contractor's personnel is very important. Therefore, the Contractor must assure that at least one (1) of its personnel per site and/or location can communicate well in the English language with the County Representative. Any employee hired by the Contractor will be the Contractor's employee and in no way has any association with the County. The Contractor shall insure that its employees are trained in all appropriate safety regulations, including but not limited to, OSHA regulations, DEP regulations, and all other applicable local, State, and Federal regulations. The Contractor shall be available during all hours of operation and provide an after-hours contact person and phone number. Photo identification cards are required,which shall clearly identify personnel as employees of the Contractor. This requirement shall apply upon entering County property and at all times while on duty. 4. BACKGROUND CHECKS / FINGERPRINTING Contractor employees must consent to Level Two background checks and the results are to be provided to the County within thirty (30) days of award of the contract. The County reserves the right to refuse personnel based on results of the background check. The County reserves the right to demand of the Contractor replacement of an employee for the Contractor if a conflict or problem with that employee should arise. The County's Director of Transit or his designee shall have the right to require any employee(s) of the Contractor to be permanently removed from any County facility serviced by the Contractor providing the requested services whenever it appears to be in the best interest of the County. It is the responsibility of the Contractor to inform the Director of Transit or his designee of all new hires and the results of the background check. The Contractor will be responsible for the supervision, hiring and firing of their own employees, and shall be solely responsible for the pay, worker's compensation insurance, and benefits. 5. CONTRACT SUM AND PAYMENTS TO CONTRACTOR A. Monroe County's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Board of County Commissioners ("BOCC"). Monroe County's performance and obligation to pay under this Agreement is also contingent upon an annual appropriation by the State of Florida. County shall pay in accordance with the Florida Local Government Prompt Payment Act and Monroe County Code; payment will be made after delivery and inspection by County and upon submission of a proper invoice by Contractor. B. Contractor shall submit to County invoices for its monthly services with supporting documentation acceptable to the Clerk. The Monthly costs shall include the Monthly, Page 2 of 29 926 Quarterly, Bi-Annual (Twice a Year), and Annual operator dashboard metrics. Such invoices shall be submitted monthly in arrears during the duration of the contract. Contractor shall submit to County one invoice monthly no later than the tenth (10th) of the following month after services have been provided with supporting documentation acceptable to the Clerk. Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules, and regulations as may govern the Clerk's disbursal of funds. Monroe County's Fiscal Year is October 1st through September 30th. All outstanding invoices must be submitted for payment within ten (10) days of the end of the Fiscal Year to avoid non-payment for those services. C. Total annual Compensation to Contractor under this Agreement shall not exceed Eight Hundred and Fifty-Two Thousand ($852,000.00) Dollars payable on a monthly basis of up to Seventy-One Thousand ($71,000.00) Dollars for services rendered . There shall be no additional charges to the County for travel, mileage, meals, or lodging. 6. TERM OF AGREEMENT This Agreement shall commence on May 15, 2024, and ends on May 15, 2025, unless terminated earlier under this Agreement. The County shall have the option to renew this Agreement for up to an additional two (2) one- year periods on terms and conditions mutually agreeable to the parties, exercisable upon written notice given at least thirty (30) days prior to the end of the initial term. Unless the context clearly indicates otherwise, references to the "term" of this Agreement shall mean the initial term. The County is not required to state a reason if it elects not to renew. 7. LICENSES AND COUNTY SEAL Contractor has, and shall maintain throughout the term of this Agreement, appropriate licenses. Proof of such licenses shall be submitted to the County upon execution of this Agreement and annually thereafter or upon any renewal. Contractor shall not use the Monroe County seal(s), logos, or crests, etc. without specific, written, County pre-approval. The Contractor shall include this provision in any subcontracts. 8. MAINTENANCE OF RECORDS Contractor shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Records shall be retained for a period of seven (7) years from the termination of this Agreement, or five (5) years after final payment is made, or five (5) years from the submission of the final expenditure report as per 2 CFR §200.334 if applicable, whichever is greater. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for Page 3 of 29 927 public records purposes during the term of the Agreement and for seven (7) years following the termination of this Agreement. If an auditor employed by the COUNTY, FDOT, or Clerk determines that monies paid to CONTRACTOR pursuant to this Agreement were spent for purposes not authorized by this Agreement, or were wrongfully retained by the CONTRACTOR, the CONTRACTOR shall repay the monies together with interest calculated pursuant to Sec. 55.03, of the Florida Statutes, running from the date the monies were paid by the COUNTY. 9. RIGHT TO AUDIT Availability of Records. The records of the parties to this Agreement relating to the Project, which shall include but not be limited to accounting records (hard copy, as well as computer readable data if it can be made available; subcontract files (including proposals of successful and unsuccessful bidders, bid recaps, bidding instructions, bidders list, etc.); original estimates; estimating work sheets; correspondence; change order files (including documentation covering negotiated settlements); backcharge logs and supporting documentation; general ledger entries detailing cash and trade discounts earned, insurance rebates and dividends; any other supporting evidence deemed necessary by County or the Monroe County Office of the Clerk of Court and Comptroller(hereinafter referred to as"County Clerk") to substantiate charges related to this agreement, and all other agreements, sources of information and matters that may in County's or the County Clerk's reasonable judgment have any bearing on or pertain to any matters, rights, duties or obligations under or covered by any contract document (all foregoing hereinafter referred to as "Records") shall be open to inspection and subject to audit and/or reproduction by County's representative and/or agents or the County Clerk. County or County Clerk may also conduct verifications such as, but not limited to, counting employees at the job site, witnessing the distribution of payroll, verifying payroll computations, overhead computations, observing vendor and supplier payments, miscellaneous allocations, special charges, verifying information and amounts through interviews and written confirmations with employees, Subcontractors, suppliers, and contractors' representatives. All records shall be kept for ten (10) years after Final Completion of the Project. The County Clerk possesses the independent authority to conduct an audit of Records, assets, and activities relating to this Project, as does FDOT. If any auditor employed by Monroe County, FDOT, or County Clerk determines that monies paid to Contractor pursuant to this Agreement were spent for purposes not authorized by this Agreement or were wrongfully retained by the Contractor, the Contractor shall repay the monies together with interest calculated pursuant to Section 55.03, Fla. Stat., running from the date the monies were paid to Contractor. The right to audit provisions survive the termination or expiration of this Agreement. 10. PUBLIC RECORDS COMPLIANCE Contractor must comply with Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of Article I of the Constitution of Florida. The County and Contractor shall allow and permit reasonable access to, and inspection of, all documents, records, papers, letters or other"public record" materials in its possession or under its control Page 4 of 29 928 subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and Contractor in conjunction with this contract and related to contract performance. The County shall have the right to unilaterally cancel this contract upon violation of this provision by the Contractor. Failure of the Contractor to abide by the terms of this provision shall be deemed a material breach of this contract and the County may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. The Contractor is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. Pursuant to Fla. Stat., Sec. 119.0701 and the terms and conditions of this contract, the Contractor is required to: (1) Keep and maintain public records that would be required by the County to perform the service. (2) Upon receipt from the County's custodian of records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion or termination of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records that would be required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County's custodian of records, in a format that is compatible with the information technology systems of the County. (5) A request to inspect or copy public records relating to a County contract must be made directly to the County, but if the County does not possess the requested records, the County shall immediately notify the Contractor of the request, and the Contractor must provide the records to the County or allow the records to be inspected or copied within a reasonable time. If the Contractor does not comply with the County's request for records, the County shall enforce the public records contract provisions in accordance with the contract, Page 5 of 29 929 notwithstanding the County's option and right to unilaterally cancel this contract upon violation of this provision by the Contractor. A Contractor who fails to provide the public records to the County or pursuant to a valid public records request within a reasonable time may be subject to penalties under Section 119.10, Florida Statutes. The Contractor shall not transfer custody, release, alter, destroy or otherwise dispose of any public records unless or otherwise provided in this provision or as otherwise provided by law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE NO. 305-292-3470, BRADLEY-BRIAN(a,MONROECOUNTY-FL.GOV, MONROE COUNTY ATTORNEY'S OFFICE, 1111 12TH STREET, SUITE 408, KEY WEST, FL 33040. 11. HOLD HARMLESS, INDEMNIFICATION, DEFENSE, AND INSURANCE Notwithstanding any minimum insurance requirements prescribed elsewhere in this agreement, and to the fullest extent provided by law, Contractor shall defend, indemnify, and hold the County and the County's elected and appointed officers and employees harmless from and against (i) any claims, actions or causes of action, (ii) any litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury (including death), loss, damage, fine, penalty or business interruption, and (iii) any costs or expenses that may be asserted against, initiated with respect to, or sustained by, any indemnified party by reason of, or in connection with, (A) any activity of Contractor or any of its employees, agents, contractors, or other invitees during the term of this Agreement, (B) the negligence, recklessness, intentional wrongful misconduct, errors or other wrongful act or omission of Contractor or any of its employees, agents, sub-contractors, or other invitees, or (C) Contractor's default in respect of any of the obligations that it undertakes under the terms of this Agreement, except to the extent the claims, actions, causes of action, litigation, proceedings, costs or expenses arise from the intentional or sole negligent acts or omissions of the County or any of its employees, agents, contractors, or invitees (other than Contractor). The monetary limitation of liability under this Agreement shall be equal to the dollar value of the contract and not less than $1 million per occurrence pursuant to Section 725.06, Florida Statutes. The limits of liability shall be as set forth in the insurance requirements included in this paragraph. The Proposer, without exemption, shall indemnify and save harmless, the County, its employees and/or any of its Board of County Commissioners from liability of any nature or kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, process, or item manufactured by the Proposer. Further, if such Page 6 of 29 930 claim is made, or is pending, the Proposer may, at its option and expense, procure for the County the right to use, replace or modify the item to render it non-infringing. If none of the alternatives are reasonably available, the County agrees to return the article on request to the Proposer and receive reimbursement. If the Proposer used any design, device, or materials covered by letters, patent or copyright, it is mutually agreed and understood, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to events or circumstances that occur during the term of this Agreement, this section will survive the expiration of the term of this Agreement or any earlier termination of this Agreement. In the event that the completion of the project (to include the work of others) is delayed or suspended as a result of the Contractor s failure to purchase or maintain the required insurance, the Contractor shall indemnify the County from any and all increased expenses resulting from such delay. Should any claims be asserted against the County by virtue of any deficiency or ambiguity in the plans and specifications provided by the Contractor, the Contractor agrees and warrants that the Contractor shall hold the County harmless and shall indemnify it from all losses occurring thereby and shall further defend any claim or action on the County's behalf. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. Failure of Contractor to comply with the requirements of this section shall be cause for immediate termination of this Agreement. Nothing in this Agreement is intended to, or should be construed, to create in the public or any member thereof, a third-party beneficiary under this Agreement, or to authorize anyone not a party to this Agreement to maintain a suit pursuant to the terms or provisions of this Agreement. Prior to execution of this agreement, CONTRACTOR shall furnish the COUNTY Certificates of Insurance indicating the minimum coverage limitations in the following amounts: WORKERS COMPENSATION AND EMPLOYER'S LIABILTIY INSURANCE. Where applicable, coverage to apply for all employees at minimum statutory limits as required by Florida Law, and Employee's Liability coverage in the amount of$100,000.00 bodily injury by accident, $500,000.00 bodily injury by disease, policy limits, and $100,000.00 bodily injury by disease, each employee. COMPREHENSIVE AUTOMOBILE VEHICLE LIABILITY INSURANCE. Motor vehicle liability insurance, including applicable no-fault coverage, with limits of liability of not less than $2,000,000.00 per occurrence, combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles. If single limits are provided, the minimum acceptable limits are $1,000,000.00 per person, $2,000,000.00 per occurrence, and $200,000.00 property damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles. Page 7 of 29 931 COMMERCIAL GENERAL LIABILITY. Commercial general liability coverage with limits of liability of not less than$1,000,000.00 per occurrence and not less than a$2,000,000.00 annual general aggregate, inclusive of amounts provided by an umbrella or excess policy. Coverage will comply with the State of Florida, Department of Transportation requirements as outlined in the Grant Agreement. CERTIFICATES OF INSURANCE. Original Certificates of Insurance shall be provided to the County at the time of execution of this Agreement and certified copies provided if requested. Each policy certificate shall be endorsed with a provision that not less than ten (10) calendar days' written notice shall be provided to the County and to State of Florida, Department of Transportation before any policy or coverage is canceled or restricted. The underwriter of such insurance shall be qualified to do business in the State of Florida. If requested by the County Administrator, the insurance coverage shall be primary insurance with respect to the County, its officials, employees, agents, and volunteers. MONROE COUNTY BOARD OF COUNTY COMMISSIONERS 1100 SIMONTON STREET, KEY WEST, FLORIDA 33040, MUST BE NAMED AS CERTIFICATE HOLDER AND ADDITIONAL INSURED ON ALL POLICIES EXCEPT WORKER'S COMPENSATION. STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION, DISTRICT SIX, 1000 NW 111 AVENUE, RM 6108, MIAMI, FL 33172, MUST BE NAMED AS CERTIFICATE HOLDER AND ADDITIONAL INSURED ON ALL POLICIES EXCEPT WORKER'S COMPENSATION. To the fullest extent permitted by law, the CONTRACTOR shall indemnify, defend, and hold harmless MONROE COUNTY and the State of Florida, Department of Transportation, including the Department's officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the CONTRACTOR and persons employed or utilized by the contractor/consultant in the performance of this Agreement. This indemnification shall survive the termination of this Agreement. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Florida Statutes, Section 768.28. 12. NON-WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the County and Contractor in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any Agreement entered into by the County be required to contain any provision for waiver. Page 8 of 29 932 13. INDEPENDENT CONTRACTOR At all times and for all purposes under this Agreement, Contractor is an independent contractor and not an employee of the Board of County Commissioners of Monroe County. No statement contained in this Agreement shall be construed so as to find Contractor or any of its employees, subcontractors, servants, or agents to be employees of the Board of County Commissioners of Monroe County. 14. NONDISCRIMINATION/ EQUAL EMPLOYMENT OPPORTUNITY CONTRACTOR and COUNTY agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. CONTRACTOR and COUNTY agrees to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color, religion, sex, or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of disability; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VI I I of the Civil Rights Act of 1968 (42 USC s. 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; and 11) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. During the performance of this Agreement, the CONTRACTOR, in accordance with Equal Employment Opportunity(30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, Amending Executive Order 11246 Relating to Equal Employment Opportunity, and implementing regulations at 41C.F.R. Part 60 (Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor). See 2 C.F.R. Part 200, Appendix II, ¶C, agrees as follows: Page 9 of 29 933 1) The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. 3) The Contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Contractor's legal duty to furnish information. 4) The Contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representative of the Contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 5) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 6) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. 7) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or Page 10 of 29 934 federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. 8) The Contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for non- compliance; provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States. 15. ASSIGNMENT/SUBCONTRACT Contractor shall not assign or subcontract its obligations under this Agreement to others, except in writing and with the prior written approval of the Board of County Commissioners of Monroe County, which approval shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all of the provisions of this Agreement. Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any additional obligation upon the Board. 16. COMPLIANCE WITH LAW AND LICENSE REQUIREMENTS In providing all services/goods pursuant to this Agreement, Contractor shall abide by all laws of the Federal and State government, ordinances, rules, and regulations pertaining to, or regulating the provisions of, such services, including those now in effect and hereinafter adopted. Compliance with all laws includes, but is not limited to, the immigration laws of the Federal and State government. Any violation of said statutes, ordinances, rules, and regulations shall constitute a material breach of this Agreement and shall entitle the Board to terminate this Agreement. Contractor shall possess proper licenses to perform work in accordance with these specifications throughout the term of this Agreement. 17. DISCLOSURE AND CONFLICT OF INTEREST Contractor represents that it, its directors, principals and employees, presently have no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required by this contract, as provided in Sec. Page 11 of 29 935 112.311, et. seq., Florida Statutes. County agrees that officers and employees of the County recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position; conflicting employment or contractual relationship; and disclosure or use of certain information. No Solicitation/Payment. County and Contractor warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the Contractor agrees that the County shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 18. NO PLEDGE OF CREDIT Contractor shall not pledge the County's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. Contractor further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this contract. Contractor is prohibited from placing a lien on County's property. This prohibition applies to all contractors and subcontractors, suppliers and laborers. 19. NOTICE REQUIREMENT All written correspondence to the COUNTY shall be dated and signed by an authorized representative of the CONTRACTOR. Any written notices or correspondence required or permitted under this Agreement shall be sent by United States Mail, certified, return receipt requested, postage pre-paid, or by courier with proof of delivery. The place of giving Notice shall remain the same as set forth herein until changed in writing in the manner provided in this paragraph. Notice is deemed received by CONTRACTOR when delivered by national courier with proof of delivery, or by U.S. Mail upon verified receipt, or upon the date of refusal or non-acceptance of delivery. Notice shall be sent to the following persons: FOR COUNTY: FOR CONTRACTOR: Monroe County Beefree, LLC d/b/a Freebee Executive Director of Transit Managing Partner 1100 Simonton Street 2312 N. Miami Avenue Key West, FL 33040 Miami, FL 33127 371 N E 61 st Street, Miami FI *1*11*17 Page 12 of 29 936 and Monroe County Attorney 1111 12th Street, Suite 408 Key West, FL 33040 20. TAXES County is exempt from payment of Florida State Sales and Use taxes. Contractor shall not be exempted by virtue of the County's exemption from paying sales tax to its suppliers for materials used to fulfill its obligations under this contract, nor is Contractor authorized to use the County's Tax Exemption Number in securing such materials. Contractor shall be responsible for any and all taxes, or payments of withholding, related to services rendered under this Agreement. 21. TERMINATION A. In the event that the CONTRACTOR shall be found to be negligent in any aspect of service, the COUNTY shall have the right to terminate this Agreement after five (5) days' written notification to the CONTRACTOR. B. Either of the parties hereto may cancel this Agreement without cause by giving the other party ninety (90) days' written notice of its intention to do so. C. Termination for Cause and Remedies: In the event of breach of any contract terms, the COUNTY retains the right to terminate this Agreement. The COUNTY may also terminate this Agreement for cause with CONTRACTOR should CONTRACTOR fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination, prior to termination, the COUNTY shall provide CONTRACTOR with five (5) calendar days' written notice and provide the CONTRACTOR with an opportunity to cure the breach that has occurred. If the breach is not cured, the Agreement will be terminated for cause. If the COUNTY terminates this Agreement with the CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR under this Agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract; however, the COUNTY reserves the right to assert and seek an offset for damages caused by the breach. The maximum amount due to CONTRACTOR shall not in any event exceed the spending cap in this Agreement. In addition, the COUNTY reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and including the right to pursue a claim for violation of the COUNTY's False Claims Ordinance, located at Section 2-721 et al. of the Monroe County Code. D. Termination for Convenience: The COUNTY may terminate this Agreement for convenience, at any time, upon thirty (30) days' written notice to CONTRACTOR. If the COUNTY terminates this Agreement with the CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR under this Agreement prior to termination, unless the cost of Page 13 of 29 937 completion to the COUNTY exceeds the funds remaining in the contract. The maximum amount due to CONTRACTOR shall not exceed the spending cap in this Agreement. E. For Contracts of any amount, if the County determines that the Contractor/Consultant has submitted a false certification under Section 287.135(5), Florida Statutes, or has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, the County shall have the option of(1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. F. For contracts of$1,000,000 or more: (1) If the County determines that the Contractor/Consultant submitted a false certification under Section 287.135(5), Florida Statutes, the County shall have the option of (1) immediately terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement, at the County's option, if the conditions of Section 287.135(4), Florida Statutes, are met. (2) If the Contractor/Consultant has been placed on the Scrutinized Companies with Activities in the Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or if the Contractor/Consultant has been placed on a list created pursuant to Section 215.473, relating to scrutinized active business operations in Iran, or been engaged in business operations in Cuba or Syria, the County shall have the option of (1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement, at the County's option, if the conditions of Section 287.135(4), Florida Statutes, are met. 22. GOVERNING LAW, VENUE, AND INTERPRETATION This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to Agreements made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the County and Contractor agree that venue will lie in the appropriate court, or before the appropriate administrative body, in Monroe County, Florida. The Parties waive their rights to trial by jury. The County and Contractor agree that, in the event of conflicting interpretations of the terms or a term of this Agreement by or between any of them the issue shall be submitted to mediation prior to the institution of any other administrative or legal proceeding. Page 14 of 29 938 23. MEDIATION The County and Contractor agree that, in the event of conflicting interpretations of the terms or a term of this Agreement by or between any of them the issue shall be submitted to mediation prior to the institution of any other administrative or legal proceeding. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. 24. SEVERABILITY If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The County and Contractor agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. 25. ATTORNEYS FEES AND COSTS County and Contractor agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award against the non-prevailing party, at all levels of the court system, including in appellate proceedings. 26. ADJUDICATION OF DISPUTES OR DISAGREEMENTS County and Contractor agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. If the issue or issues are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. This Agreement is not subject to arbitration. This provision does not negate or waive the provisions concerning termination or cancellation. 27. COOPERATION In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, County and Contractor agree to participate, to the extent required by the other party, in all proceedings, Page 15 of 29 939 hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. County and Contractor specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. 28. BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the County and Contractor and their respective legal representatives, successors, and assigns. 29. AUTHORITY Each party represents and warrants to the other that the execution, delivery, and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. Each party agrees that it has had ample opportunity to submit this Contract to legal counsel of its choice and enters into this agreement freely, voluntarily, and with advice of counsel. 30. CLAIMS FOR FEDERAL OR STATE AID Contractor and County agree that each shall be, and is, empowered to apply for, seek, and obtain federal and state funds to further the purpose of this Agreement. Any conditions imposed as a result of funding that affect the Project will be provided to each party. The services included in the Scope of Work are being funded, in part, by a grant from the State of Florida, Department of Transportation (FDOT). As a result, the services that arise out of this agreement are subject to the provisions in the Grant Agreement. The Grant Agreement is hereby incorporated herein and attached as Exhibit B. The Contractor hereby agrees to comply with all terms and conditions of the Grant Agreement and all federal, state, and local laws and regulations applicable to this project, including but not limited to all conditions imposed on the County. The Contractor is bound by any terms and conditions of the Grant Agreement. Should FDOT determine that the contract, or any portion thereof, is in conflict with any term or condition of the Grant Agreement, or is in conflict with any relevant provision of federal or state law or administrative rule, then that determination will supersede any contrary provision of this contract or Request for Proposals to the extent of the conflict. FDOT specifically reserves the right to review and approve any and all third-party contracts with respect to this project and any payment is contingent on obtaining FDOT approval, as required. 31. PRIVILEGES AND IMMUNITIES Page 16 of 29 940 All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the County, when performing their respective functions under this Agreement within the territorial limits of the County shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the County. 32. LEGAL OBLIGATIONS AND RESPONSIBILITIES Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the County, except to the extent permitted by the Florida constitution, state statute, and case law. 33. NON-RELIANCE BY NON-PARTIES No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the County and the Contractor agree that neither the County nor the Contractor or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. 34. ATTESTATIONS Contractor agrees to execute such documents as the County may reasonably require including, but not limited to, a Public Entity Crime Statement, an Ethics Statement, Non- Collusion Statement, and a Drug-Free Workplace Statement, as set forth within this RFP. 35. NO PERSONAL LIABILITY No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent, or employee of Monroe County in his or her individual capacity, and no member, officer, agent, or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. Page 17 of 29 941 36. EXECUTION IN COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. 37. SECTION HEADINGS Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. 38. PUBLIC ENTITY CRIME STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity, may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six(36) months from the date of being placed on the convicted vendor list." 39. MUTUAL REVIEW This Agreement has been carefully reviewed by Contractor and the County. Therefore, this Agreement is not to be construed against either party on the basis of authorship. 40. INCORPORATION OF RFP DOCUMENTS The terms and conditions of the RFP documents are incorporated by reference in this contract agreement. 41. ANNUAL APPROPRIATION The County's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Board of County Commissioners. Monroe County's performance and obligation to pay under this Agreement is also contingent upon an annual appropriation by the State of Florida. In the event that the funds on which this Agreement is dependent are withdrawn, this Agreement is terminated, and the County has no further obligation under the terms of this Agreement to the Contractor beyond that already incurred by the termination date. Page 18 of 29 942 42. COVENANT OF NO INTEREST County and Contractor covenant that neither presently has any interest, and shall not acquire any interest, which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. 43. AGREEMENTS WITH SUBCONTRACTORS In the event that the Contractor subcontracts any or all of the work in this project to any third party, the Contractor specifically agrees to identify the County as an additional insured on all insurance policies required by the County. In addition, the Contractor specifically agrees that all agreements or contracts of any nature with his/her subcontractors shall include the County as an additional insured. 44. FEDERAL CONTRACT REQUIREMENTS (as applicable) The CONTRACTOR and its subcontractors must follow the provisions, as applicable, as set forth in 2 C.F.R. §200.326 Contract provisions and Appendix 11 to 2 C.F.R. Part 200, as amended, including but not limited to: 44.1 Davis-Bacon Act, as amended (40 U.S.C. §§3141-3148). When required by Federal program legislation, which includes Emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant Program, Port Security Grant Program and Transit Security Grant Program, all prime construction contracts in excess of $2,000 awarded by non- Federal entities must comply with the Davis-Bacon Act (40 U.S.C. §§3141-3144, and §§3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. If applicable, the COUNTY must place a current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The COUNTY must report all suspected or reported violations to the Federal awarding agency. When required by Federal program legislation, which includes Emergency Management Preparedness Grant Program, Homeland Security Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security Grant Program, Port Security Grant Program and Transit Security Grant Program (it does not apply to other FEMA grant and cooperative agreement programs, including the Public Assistance Program), the contractors, in contracts for construction or repair work above $2,000 in situations where the Davis-Bacon also applies, must also comply with the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). As required by the Act, each Page 19 of 29 943 contractor or subrecipient is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The COUNTY must report all suspected or reported violations to the Federal awarding agency. (1) Contractor. The contractor shall comply with U.S.C. § 3145, and the requirements of 29 C.F.R. Part 3 as may be applicable, which are incorporated by reference into this contract. (2) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as the Federal Government may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. (3) Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12. Additionally, in accordance with the regulation, each contractor and subcontractor must furnish each week a statement with respect to the wages paid each of its employees engaged in work covered by the Copeland Anti-Kickback Act and the Davis-Bacon Act during the preceding weekly payroll period. The report shall be delivered by the contractor or subcontractor, within seven days after the regular payment date of the payroll period, to a representative of a Federal or State agency in charge at the site of the building or work. 44.2 Contract Work Hours and Safety Standards Act (40 U.S.C. §§3701-3708). Where applicable, which includes all FEMA grant and cooperative agreement programs, all contracts awarded by the COUNTY in excess of$100,000 that involve the employment of mechanics or laborers must comply with 40 U.S.C.§§ 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. §3702 of the Act, each contractor must compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. Compliance with the Contract Work Hours and Safety Standards Act. (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of Page 20 of 29 944 laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (2) Violation;liability for unpaid wages;liquidated damages. I n the event of any violation of the clause set forth in paragraph (b)(1) of 29 C.F.R. §5.5, the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated Damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (b)(1) of 29 C.F.R. §5.5, in the sum of$27 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (b)(1) of 29 C.F.R. §5.5. (3) Withholding for unpaid wages and liquidated damages. The Federal agency shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (b)(2) of 29 C.F.R. §5.5. (4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in 29 C.F.R. §5.5, paragraphs (b)(1) through (4 and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in 29 C.F.R. §5.5, paragraphs (1) through (4). 44.3 Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Page 21 of 29 945 Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 44.4 Clean Air Act (42 U.S.C. 447401-7671g.) and the Federal Water Pollution Control Act (33 U.S.C. 441251-1387). Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended (42 U.S.C. §§7401-7671q) and the Federal Water Pollution Control Act, as amended (33 U.S.C. §§1251-1387) and will report violations to FEMA/Federal Agency and the appropriate Regional Office of the Environmental Protection Agency (EPA). The Clean Air Act (42 U.S.C. §§7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. §§1251- 1387), as amended, applies to Contracts and subgrants of amounts in excess of$150,000. The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA/Federal agency. The Contractor agrees to report each violation to the COUNTY and understands and agrees that the COUNTY will, in turn, report each violation as required to assure notification to FEMA/Federal Agency and the appropriate EPA Regional Office. 44.5 Debarment and Suspension (Executive Orders 12549 and 12689). A contract award under a "covered transaction" (see 2 C.F.R. §180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. Part 180 that implement Executive Orders 12549 (3 C.F.R. part 1986 Comp., p. 189) and 12689 (3 C.F.R. part 1989 Comp., p. 235), "Debarment and Suspension" and the Department of Homeland Security's regulations at 2 C.F.R. Part 3000 (Nonprocurement Debarment and suspension). SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. SAM exclusions can be accessed at ;,;, u;,;,Z.Q.Y. Contractor is required to verify that none of the contractor's principals (defined at 2 C.F.R. §180.935) or its affiliates (defined at 2 C.F.R. §180.905) are excluded (defined at 2 C.F.R. §180.940) or disqualified (defined at 2 C.F.R. §180.935). The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. This certification is a material representation of fact relied upon by the COUNTY. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the COUNTY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. Bidders or Proposers agree to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The Bidder or Proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. 44.6 Byrd Anti-Lobbying Amendment (31 U.S.C. & 1352). Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any Page 22 of 29 946 agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. § 1352. Each tier must also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. If award exceeds $100,000, the certification, attached hereto and made a part hereof, must be signed and submitted by the CONTRACTOR to the COUNTY. 44.7 Compliance with Procurement of Recovered Materials as set forth in 2 C.F.R. 200.322. CONTRACTOR must comply with Section 6002 of the Solid Waste Disposal Act, as amended, by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired- 1. Competitively within a timeframe providing for compliance with the contract performance schedule; 2. Meeting contract performance requirements; or 3. At a reasonable price. Information about this requirement, along with the list of EPA-designated items, is available at EPA's Comprehensive Procurement Guidelines website, tt s:// .e a. ov/smm/comprehensive-procurement-guideline-c - ro ram.The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act. 44.8 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment as set forth in 2 C.F.R. & 200.216. Recipients and subrecipients and their contractors and subcontractors may not obligate or expend any federal funds to (1) Procure or obtain; (2) Extend or renew a contract to procure or obtain; or(3) Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). Page 23 of 29 947 (i) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (ii) Telecommunications or video surveillance services provided by such entities or using such equipment. (iii) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. 44.9 Domestic Preference for Procurements as set forth in 2 C.F.R. 4200.322. The COUNTY and CONTRACTOR should, to the great extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). These requirements of this section must be included in all subawards including contracts and purchase orders for work or products under federal award. For purposes of this section: (1) "Produced in the United States" means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (2) "Manufactured products" means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. 44.10 Americans with Disabilities Act of 1990, as amended (ADA). The CONTRACTOR will comply with all the requirements as imposed by the ADA, the regulations of the Federal government issued thereunder, and the assurance by the CONTRACTOR pursuant thereto. 44.11 Disadvantaged Business Enterprise (DBE) Policy and Obligation. It is the policy of the COUNTY that DBE's, as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate in the performance of contracts financed in whole or in part with COUNTY funds under this Agreement. The DBE requirements of applicable federal and state laws and regulations apply to this Agreement. The COUNTY and its CONTRACTOR agree to ensure that DBE's have the opportunity to participate in the performance of this Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance with 2 C.F.R. § 200.321(as set forth in detail below), applicable federal and state laws and regulations to ensure that the DBE's have the opportunity to compete for and perform contracts. The COUNTY and the CONTRACTOR Page 24 of 29 948 and subcontractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of contracts, entered pursuant to this Agreement. 2 C.F.R. � 200.321 CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS A. If the CONTRACTOR, with the funds authorized by this Agreement, seeks to subcontract goods or services, then, in accordance with 2 C.F.R. §200.321, the CONTRACTOR shall take the following affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used whenever possible. B. Affirmative steps must include: (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; (5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; (6) Requiring the Prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraph (1) through (5) of this section. OTHER FEDERAL REQUIREMENTS (as applicable) 44.12 Access to Records. Contractor/Consultant and their successors, transferees, assignees, and subcontractors acknowledge and agree to comply with applicable provisions governing the Department of Homeland Security (DHS) and the Federal Emergency Management Agency's (FEMA) access to records, accounts, documents, information, facilities, and staff. Contractors/Consultants must: (1) Cooperate with any compliance review or complaint investigation conducted by DHS; (2) Give DHS access to and the right to examine and copy records, accounts, and other documents and sources of information related to the grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance; (3) Submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 44.13 DHS Seal, Logo, and Flags. Contractor shall not use the Department of Homeland Security seal(s), logos, crests, or reproduction of flags or likenesses of DHS agency officials without specific pre-approval. The Contractor shall include this provision in any subcontracts. Page 25 of 29 949 44.14 Changes to Contract. The Contractor understands and agrees that any cost resulting from a change or modification, change order, or constructive change of the agreement must be within the scope of any Federal grant or cooperative agreement that may fund this Project and be reasonable for the completion of the Project. Any contract change or modification, change order or constructive change must be approved in writing by both the County and Contractor. 44.15 Compliance with Federal Law, Regulations, and Executive Orders. This is an acknowledgement that Federal financial assistance may be used to fund all or a portion of the contract. The Contractor will comply will all applicable federal law, regulations, executive orders, Federal Agency policies, procedures, and directives. 44.16 No Obligation by Federal Government. The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the COUNTY/non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. 44.17 Program Fraud and False or Fraudulent Statements or Related Acts. The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the Contractor's actions pertaining to this contract. 44.18 The Contractor shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term. 44.19 If this Agreement is funded by the Florida Department of Emergency Management (FDEM), the Contractor will be bound by the terms and conditions of any applicable Federally-Funded Sub-Award and Grant Agreement between the County and the Florida Division of Emergency Management (Division). 44.20 If applicable, the Contractor shall hold the Division and County harmless against all claims of whatever nature arising out of the Contractor's performance of work under this Agreement, to the extent allowed and required by law. 44.21 Energy Efficiency. If applicable, Contractor will comply with the Energy Policy and Conservation Act (P.L. 94-163; 42 U.S.C. §§6201-6422) and will all mandatory standards and policies relating to energy efficiency and the provisions of the state Energy Conservation Plan adopted pursuant thereto. 45. Florida E-Verify System — Beginning January 1, 2021, in accordance with Fla. Stat., Sec. 448.095, the Contractor and any subcontractor shall register with and shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the work authorization status of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Page 26 of 29 950 Security's E-Verify system to verify the work authorization of all new employees hired by the subcontractor during the Contract term. Any subcontractor shall provide an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. The Contractor shall comply with and be subject to the provisions of Fla. Stat., Sec. 448.095. 46. UNCONTROLLABLE CIRCUMSTANCE Any delay or failure of either Party to perform its obligations under this Agreement will be excused to the extent that the delay or failure was caused directly by an event beyond such Party's control, without such Party's fault or negligence and that by its nature could not have been foreseen by such Party or, if it could have been foreseen, was unavoidable: (a) acts of God; (b) flood, fire, earthquake, explosion, tropical storm, hurricane or other declared emergency in the geographic area of the Project; (c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot, or other civil unrest in the geographic area of the Project; (d) government order or law in the geographic area of the Project; (e) actions, embargoes, or blockades in effect on or after the date of this Agreement; (f) action by any governmental authority prohibiting work in the geographic area of the Project;(each, a "Uncontrollable Circumstance"). CONTRACTOR'S financial inability to perform, changes in cost or availability of materials, components, or services, market conditions, or supplier actions or contract disputes will not excuse performance by Contractor under this Section. Contractor shall give County written notice within seven (7) days of any event or circumstance that is reasonably likely to result in an Uncontrollable Circumstance, or as soon as possible after such Uncontrollable Circumstance has occurred if reasonable unanticipated, and the anticipated duration of such Uncontrollable Circumstance. Contractor shall use all diligent efforts to end the Uncontrollable Circumstance, ensure that the effects of any Uncontrollable Circumstance are minimized and resume full performance under this Agreement. The County will not pay additional cost as a result of an Uncontrollable Circumstance. The Contractor may only seek a no cost Change Order for such reasonable time as the Owners Representative may determine. 47. WARRANTY OF PERFORMANCE Contractor represents and warrants that it possesses the knowledge, skill, experience, and financial responsibility required to perform and provide all services set forth in the Scope of Work and that each person and entity that will provide services is duly qualified to perform such services by all appropriate governmental authorities, where required, and is sufficiently experienced and skilled in the area(s) for which such person or entity will render such services. Contractor represents and warrants that the services in the Scope of Work shall be performed in a skillful and respectful manner, and that the quality of all such services shall equal or exceed prevailing industry standards for the provision of such services. 48. ENTIRE AGREEMENT This writing embodies the entire agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. Page 27 of 29 951 Any amendment to this Agreement shall be in writing, approved by the Board of County Commissioners, and signed by both parties before it becomes effective. 49. FINAL UNDERSTANDING This Agreement is the parties' final mutual understanding. It replaces any earlier agreements or understandings, whether written or oral. This Agreement cannot be modified or replaced except by another written and signed agreement. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE TO FOLLOW] Page 28 of 29 952 IN WITNESS WHEREOF, COUNTY and CONTRACTOR hereto have executed this Agreement on the day and year first written above in one (1) counterpart, each of which shall, without proof or accounting for other counterparts, be deemed an original contract. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA By: By: As Deputy Clerk Mayor Date: Witnesses for CONTRACTOR: CONTRACTOR: Signature of person authorized to Signature legally bind CONTRACTOR Date: May 7th, May 7th,2024 Claudia Miro Jason Spieqel - Managinq Date Print Name Print Name and Title Address: 371 NE 61 st Signature Miami, FL 305-330-9 Telephone Number May 7th,2024 Matt Friedmann Date Print Name Page 29 of 29 953 EXHIBIT A: SCOPE OF WORK EXHIBIT "A" SCOPE OF WORK REQUIREMENTS FOR MONROE COUNTY MICRO TRANSIT SERVICE PROVIDER Oeneirall The selected contracted service provider will provide project management, implementation and simulation guidance, software technology, and trip data for Monroe County's new On-Demand service. The micro transit technology will allow riders to manage their transportation on this service and provide Monroe County access to all trip data to evaluate the services. In its response, the proposer is encouraged to detail its approach to each of the requirements below. For example, clear and transparent communication is critical to making its micro transit service attractive to riders. Therefore, the proposer should describe not only the types of notifications that are built into the software but also how feasible it would be to expand the types of notifications should an additional need materialize. Monroe County seeks to build a trusting relationship with the selected vendor as a partner. If the proposer does not have a particular required capability in a fully tested and deployed version of the technology, the proposer should be transparent and state specifically as such; the proposer should not state that it is in development. Not having a specific required capability may not eliminate the proposer from contention, but falsehoods or exaggerations will. On.-(Demand Tirainsiit Service Parameters To implement an on-demand transit service for Monroe County, it is necessary to establish a number of key parameters. Based on the findings from preliminary analysis, the anticipated factors have been developed. Once the contracted service provider is selected, additional assessment will be conducted. These preliminary parameters have been developed to outline the new service and include: • Service Hours • Vehicle Type(s) • Pickup & Drop-Off Points • Fare • Qualification to Ride • Average Wait Time 954 11 MdUll F11i Service Hours 5 am — 9 pm This service span is intended to allow employees to access their early (6 am) shifts, and evening employees to return home. Vehicle Type Auto + WAV An automobile typically provides seats for three passengers, easily accommodating the great majority of expected ride requests of one or two people. A wheelchair accessible vehicle (WAV) is required to meet ADA demands; a minivan is typical which also could meet the demand of a party of up to six passengers. Pickup & Drop-Off Curb to curb The vehicle picks up on the public street nearest points to the pickup request location; it will usually not circulate within private properties such as resorts. To avoid excessive delays in traffic, the passenger may be requested to walk to or from a pickup point in areas of extreme congestion. These change by time of day and for special events. Fare $2 (TBD) Equivalent to the fare charged by Key West Transit. Qualification to ride No qualification Available to the general public Average wait time 20 minutes This is less than average for public on-demand transit, and somewhat longer than may be expected for private on-demand transit. Data Access and Ownership Monroe County requires full access to, and ownership of all data associated with the micro transit service. Data collected must readily-available to the County for the minimum requirements outlined in the Data Collection and Reporting section of this scope. Trip (Requests In general, riders must have the ability to book their trip themselves via smartphone and via any computer or mobile device with internet access. Trip booking must be available via standard web browsers and from any commonly used internet-enabled device. Riders must also have the ability to book their trip by calling the contracted service provider's customer service. Also, the technology should enable a rider to request and cancel subscription (regularly recurring) trips, advance trips (day before and earlier), same-day trips (on the day of service but not immediate response), and immediate response trips (come as soon as possible). At a minimum, the technology should: 955 • Provide a smartphone app for iOS and Android, available as a free download, to reserve, cancel or update/modify trip requests. The app should be able to incorporate custom branding of Monroe County and potentially any partnering funding sponsors. The app must be developed on an open protocol platform to allow for data integration with additional County systems now and in the future. • Allow for riders to register for the service and reserve, cancel and modify/update trip requests via desktop/laptop computers. Proposers should describe the registering and on-boarding process. • Accommodate advance-request and other same-day rides requested up to 48 hours in advance; for advance trip requests, allow the rider to define a range of acceptable pick- up times, e.g., 10:00 to 11:00 am, for the date of travel. While it is expected that most riders will request a trip "in real time" (that is, for immediate fulfillment), the system should accommodate other same-day trips, advance trips, and subscription trips (see below). Also, please indicate whether a user is able to schedule all booking legs simultaneously, or whether the rider must schedule each leg one by one. • Also accommodate "subscription" or "standing order" requests, such as a weekday commuting trip, made at the same time and taken between the same origin and destination. Proposers should indicate whether or not the technology has the ability for a rider to enter a start and end date for the subscription trip. In addition, if such a subscription trip exists, it should be easy for the rider to put that trip "on hold" in case of sickness or vacation. • Have the ability to choose from a list of favorite/past locations (including "home") and location names for which the address is unknown to the rider. Describe how the rider designates pick-up and drop-off locations. • Have the ability to use a rider's current location as the origin of a trip. • Have the ability to "push" a requested pick-up location. It is anticipated that the micro transit service will provide curb to curb service for pick-up and drop-off points identified by the rider. For some locations, however, it may be problematic for the vehicle to park safely to pick-up or discharge a passenger. For such locations, the system must inform the rider that a nearby alternative location has been identified by the system. • Allow riders with mobility devices to enter the mobility device or service animal as part of their request. Riders who require a wheelchair accessible vehicle should be able to request one. The driver must be notified of this information as well as any accessibility equipment that will be needed for that trip. • Provide a trip ID to the rider upon trip confirmation, and for immediate trips, notify the rider as to the expected ETA. Proposers should describe what other information is provided to the rider upon trip confirmation. • For all trips, provide the rider with vehicle tracking within a minimum of two (2) minutes of vehicle arrival and notify the rider when the vehicle assigned to the trip is in the vicinity and traveling toward the rider's desired location (imminent arrival), and notify the rider when the vehicle has arrived at the requested location. The technology should also provide vehicle tracking while the rider is on-board. • Accommodate "walk-on" riders. • Notify riders of an emergency/service suspension. • The proposer's technology that interfaces with riders must meet or exceed WCAG level AA accessibility standards for web content. The proposer's app must be designed in accordance with app development standards published by Apple for its iOS platform and by Google for the Android platform, allowing riders with disabilities, including those who are blind or visually impaired who use screen readers and other assistive technology to access the proposer's technology. 956 • Allow riders to share both real-time and post-trip feedback and rate various aspects of the trip just taken. While not essential, proposer should describe any additional survey capabilities to obtain general feedback from riders. All feedback, positive an must be available to the County at all times. • Accommodate in-app marketing capabilities. IDiriiveir Information and IDriiveir/Il iislpatclheir Interface The Proposer's technology must: • Provide driving instructions in list, map, and turn-by-turn voice instructions. • Provide additional information that will help the driver at pick-up. How does the driver know when and where to stop? How does the technology help the driver identify the rider? • How does the driver confirm that the rider is not at the agreed-upon location? What happens if the rider is not at the agreed upon location if the driver is on-time (and if late)? How does a driver indicate a no-show request to the dispatcher? What happens if the rider shows up with an unconfirmed service animal and companion(s) and there is insufficient room? • Provide for drivers to accommodate "walk-up" riders? • Provide features that prevents/minimizes distracted driving. • Provide ways for dispatcher-driver communication. • Provide dispatchers with ways to add or move trips to another vehicle, should the need arise, e.g., in response to a vehicle running late or service anomalies such a route deviation, unexpected traffic, vehicle breakdowns, accidents, or a re-merging no-show. • Provide dispatchers the ability to list/view all vehicle runs (and detailed information about each run) and all unscheduled/unassigned trips or will-call trips on the day of service. oftwaire clhedulliiing/IDiislpatclhiiing Algorithms The proposer's technology must have a proven way of automatically assigning a trip to a micro transit vehicle in an effective manner to accomplish the service quality standards established by Monroe County such as achieving a 95% on-time performance for all trip types. Please describe how the software works by including answers to the following questions in the proposal. • What factors does the proposer's technology consider when assigning a trip to a specific vehicle? Can the algorithms be adjusted to reflect Monroe County's desired balance between cost efficiency and service quality? • What factors does the proposer's technology consider in routing a vehicle? • Does the technology allow for setting speed factors by time of day and by area? • Does the technology allow for the setting of service quality standards, e.g., for immediate trips, a standard for maximum response time? For other trips, a pick-up window and an on-time performance standard? What other parameters does the algorithm consider? How are violations indicated? • Does the technology incorporate predictive logic to identify and address potential problems before they occur? • Does the technology have automated and dynamic "self-healing" capabilities that adjust or re-assigns trips in order to address violations or increases efficiencies without dispatcher involvement, and how does that work? • Is the vehicle routing capability native to the proposer's technology or does the system rely on a third-party navigation technology vendor? (If the latter, please identify the vendor and the license of cost.) 957 • How does the technology automate the dispatch process to reduce the need for dispatcher intervention? • Does the technology allow for and track dispatcher adjustments to allow for better optimization or shared rides? • Does the technology have the ability to automatically or manually insert a driver break? Adirniiniistirafiive Ilnteirface In its proposal, the proposer should describe the control center/operational management tools of its technology. The administrative interface should also: • Allow for the establishment of commonly frequented locations, service area polygons and travel restriction polygons. • Allow for real-time monitoring of vehicle locations, driver performance, and trip request fulfillment response times and on-time performance for other trips. • Allow Monroe to make changes, create or amend zones, create and categorize stops within zones and modify service times. • Provide options to generate reports and to extract (and export) operational data for analysis and in a format suitable for extraction of NTD datasets. • Provide a way to auto-archive and store "old" data. • Provide custom report building tools. IFaires Monroe County's micro transit service will collect a fare per trip —TDB. Therefore, the proposer's technology will need to accommodate fare collection. In its response, Monroe County would like the proposer to describe the technology's capabilities for fare collection, tracking and associated policies. IData Collection and IRelpoirtiing The technology must be able to report ridership data, analytics, and KPIs that provide information that not only meets NTD reporting requirements but is also useful in evaluating the service and in future service planning. The technology should provide for and collect the following data: • The following data shall be collected as part of the registration process: o Customer Name o Home address o Notes for customers and home address (for drivers and dispatchers) o Cell phone number o Home telephone number o Email address for trip confirmations/notifications o Communication preferences o Defaults for Personal Care Assistant (PCA), service animal, mobility devices • For each trip request with origins and destinations within the service area and during service days and hours (one record for going trip; one record for return trip; one record per leg) o Trip identifier o Subscription, advanced, same-day or immediate reservation ■ For subscription trips: • Date of reservation • Days of service • Date of first service • Expiration date • Requested pick-up time ■ For advanced trips • Date of reservation • Date of service 958 • Requested pick-up time ■ For same-day trips • Time of reservation • Requested pick-up time ■ For immediate-response trips • Time of reservation ■ For walk-on trips • Time of pick-up o Trip origin (geo-location) o Trip origin arrival time (and departure time?) o OTP for subscription trips, advance trips and same-day trips ■ Arrived on-time (within the pick-up window) ■ Arrived late (after pick-up window) ■ Did not arrive (missed trip) o Response time for immediate trips (in minutes and seconds or seconds) — the difference between the time of reservation and the vehicle arrival time at the requested pick-up location o Trip destination (geo-location) o Trip destination arrival time o Trip time (in minutes and seconds or seconds) o Direct miles between origin and destination — then most direct number of route/street miles from origin to destination if the trip were served exclusively o Number of companions o Number of riders in wheelchair o Number of service animals o Trip status (completed, cancelled in advance, cancelled at door, no-show, denied for insufficient capacity) • For each dedicated vehicle run for each day of service o Vehicle run identifier o Service start time o Break start time o Break end time o Service end time o Revenue service hours (in service time less breaks) o Number of total passenger trips served ■ Number of exclusive ride trips ■ Number of shared ride trips o Number of total passengers (including companions) served o Productivity (total passenger trips per revenue service hour) Note: this is different from how paratransit RVHs are measured • Totals and averages for all trip requests and dedicated vehicle runs compiled for each day of operation and for each month. o Requests - Total o Passenger trips and passengers - total ■ Passenger trips —ambulatory ■ Passenger trips - wheelchair o Number of completed passenger trips broken down for 4 types of requests ■ Completed — arrived on time (includes immediate-response trips served within one-hour) ■ Completed — late arrival 959 o Number of non-completed trip requests ■ Denied ■ Cancelled in advance ■ Cancelled at door ■ No-shows ■ Missed trip o Number of non-completed passenger trips broken down by status o Average OTP for subscription trip, advance and same-day trips o Average response time for immediate-response trips o Average trip length o Average trip duration • NTD submissions, including o total and revenue vehicle miles o total and revenue vehicle hours o unlinked passenger boardings o unlinked passenger miles • Rider profiles and trip-making /no-show history Integration wiith TINCs Monroe County is interested in whether or not the proposer's technology has the flexibility to integrate with other applications including Transportation Network Companies. iiimullatiion Calpalbiilliitiies Monroe County requests that the proposer's technology includes simulation capabilities. That is, Monroe County desires that the technology have the capability to analyze new areas and times for the micro transit service. It is anticipated that the technology will be used to refine and service and utilized in future planning efforts. Proposers should detail how the simulation technology works, what inputs it requires, and the resulting outputs and metrics from the simulation. IFunc iionall IDesiign Using the service design and other service factors as a basis, the Proposer shall include in its proposal a functional design of the technology. All processes and functionalities of the software shall be represented in the functional design and described in detail. The Proposer shall document all modules, platforms, and services that will be implemented to meet the needs and desired service model. oftwaire Tiraiiniing The Proposer shall include in the proposal a proposed software training of Monroe County Transit personnel. Training shall be conducted by persons well versed with the technology, and not by a local contractor without experience in using the technologies. The selected vendor shall provide a detailed training plan at least three weeks before training is scheduled. The plan shall be developed to train staff remotely and on-site. In its proposal, the Proposer should describe whom the contractor shall train and the length of each training course. All training shall be conducted during regular business hours. Complete training and user manuals shall be required for all trainees. The selected vendor shall supply Monroe County with electronic copies of all documentation and allow the agency to reproduce copies for their use. During the contract period, it will be the responsibility of the 960 selected vendor to keep the training and user manuals up to date, and to send electronic copies to Monroe County that reflect any changes to the software. Data Security, Privacy, and (Back Up In its proposal, the Proposer should describe: • how the technology will secure rider data and what measures are in place to prevent theft of inappropriate use of data in the system • how the technology is secured against cyber threats (e.g., ransomware attacks) • how steps taken to maintain technology uptime and to prevent the loss of data Hosting and Tecllhniicall Supporrt The Proposer shall host the software and provide ongoing technical support to Monroe County for the duration of the project, which is anticipated up to three years from the start of revenue service. The Proposer should include its standard maintenance contract with its proposal and indicate in its proposal the level of technical support and ongoing monitoring that will be provided to ensure the system is functioning properly. As part of this response, please indicate the number of all staff members capable of supporting the software and indicate the percentage of their time that is dedicated to customer support. Technical support should include but is not limited to: • Application and User Support o Live telephone support during Monroe County's micro transit service hours as well as after-hour responses within 2 hours in the event of software failure o Assistance with questions on use of approved software configuration and software version o Availability of experts to confer on software new release installation and fixes to bugs o Software upgrades -discuss the upgrade process and indicate when upgrades (along with associated new or revised user documentation) will be automatically provided at no cost to Monroe County during the contract/maintenance period. o Assistance with system back-ups o Assistance with technical recommendations focused on improving system performance Please state the percentage of "down time" in existing applications of your technology over an average month and indicate the protocols for service replacement or restoration, as well as rider notification in case rider and driver communications becomes inoperable or unavailable for more than five minutes. Customer Service Supporrt Proposer should describe its customer service and rider's ability to receive support and provide feedback via phone and/or the internet. Proposers should include in this description what support is available for riders without smart phones or access to the internet. An accessible video on how to use the system is required and must be developed for the unique service in Monroe County with county staff and/or applicable stakeholders. Marketing / IPirornotiions IPlain and Ilimpllernentatiion Proposer shall develop a comprehensive marketing and promotions plan based upon previous experience deploying micro transit service. Monroe County envisions a combination of hard copy marketing materials, some promotional events, and online advertising. Strategic and robust 961 marketing of the pilot will be critical to its success. Proposers shall include several proposed marketing events in their response. Vehicle Requirements The Vendor will provide a mobile-based, on-demand transportation service. Vehicle capacity shall be a minimum of four (4) individuals at any given time. A minimum of one (1) vehicle shall be wheelchair accessible. Wheelchair accessible vehicles shall be equipped to allow for the safe loading, securing, and travel of passengers who use wheelchairs based on the vehicle's wheelchair capacity and in compliance with the specifications and regulations set forth by the Federal Transit Administration (FTA) for wheelchair accessible vehicles. The wheelchair accessible vehicles will be either lift or ramp equipped to accommodate wheelchairs and shall have a manual backup to its lift system as required by the ADA. The lift shall incorporate an emergency method of deploying, lowering to ground level with a lift occupant, and raising and stowing the empty lift if the power to the lift fails. • Contractor vehicles shall be properly licensed and authorized to legally operate on the public streets and rights-of-way in the State of Florida. • Vehicle maintenance must be performed by the contractor. • Vehicles shall be aesthetically suitable for a neighborhood shuttle. • Vehicles shall be equipped with equipment/hardware to collect ridership data and with GPS units for vehicle location. • Vehicles shall include the Monroe County Transit logo, "Conch". All vehicles, including wheelchair accessible vehicles, must meet all safety and mechanical standards established by Federal, State, County, and local law, rules, or regulations. Wheelchair accessible vehicles shall be equipped to allow for the safe loading, securing, and travel of passengers who use wheelchairs based on the vehicle's wheelchair capacity and in compliance with the specifications and regulations set forth by the FTA for wheelchair accessible vehicles. 962 1. Services. a. CONTRACTOR shall provide a turnkey operation to maintain a high level of service for On- Demand Microtransit daily operations. The CONTRACTOR shall provide all necessary vehicles, equipment,personnel, electricity,etc to successfully manage, maintain, and operate services. b. CONTRACTOR will provide five(5)Vehicles including a minimum of(1)one wheelchair- accessible vehicle, in compliance with the requirements of the Americans with Disabilities Act ("ADA"), dedicated solely to the COUNTY (the "Vehicles") for the duration of the Term. c. CONTRACTOR will operate the Vehicles within COUNTY's designated service area, as outlined, during COUNTY's operating hours(weather and conditions permitting), except for times when drivers are on company-approved meal or shift breaks. CONTRACTOR agrees that during COUNTY's operating hours, at least one (1) wheelchair-accessible Vehicle will be available to accommodate passengers upon request, and CONTRACTOR will operate any ramping system and secure wheelchairs as necessary, to the extent that it is safe and reasonable to do so, should such accommodations be requested. d. The CONTRACTOR shall prove Services for the hours of operation Monday—Sunday from 5am— 9pm daily. The hours of operation can be modified to expand or contract by mutual agreement by both the CONTRACTOR and COUNTY. e. Each of the five (5) vehicles will operate for a total of eighty-four (84) hours per week between Monday-Sunday, within the window of the COUNTY's operating hours. The total amount of vehicle operating hours can be modified to maximize efficiency as ridership data becomes available throughout the Term. £ CONTRACTOR will provide drivers for the Vehicles, who will communicate public service announcements as may be communicated by COUNTY to CONTRACTOR from time to time. g. CONTRACTOR will develop a multifaceted marketing plan to encourage ridership on Vehicles during the term as outlined in the RFP response. This plan will be agreed upon by CONTRACTOR and COUNTY prior to implementation. h. CONTRACTOR will provide COUNTY with an advanced data management interface to support extensive data collection, real-time monitoring, and detailed reporting. CONTRACTOR will also provide a monthly report showing data and analytics related to ridership in the Vehicles for the preceding month. CONTRACTOR will provide these reports within ten (10) business days of the last day of each month. i. CONTRACTOR will operate the Vehicles in COUNTY's designated area, as delineated in the attached map or as directed by the COUNTY in writing. 963 2. Additional Terms. a. The CONTRACTOR shall implement a sophisticated smartphone application enabling passengers to seamlessly request rides and receive estimated arrival times for vehicle pick- up. Additionally, the mobile application will include a driver interface, facilitating seamless communication between drivers and passengers while enabling the system to efficiently collect and manage relevant data. b. CONTRACTOR will provide a custom branded, white-labeled mobile application named "ConchConnect". This app will be used by riders to request on-demand Microtransit service. c. The Microtransit service can be requested on-demand through the ConchConnect mobile app, on-demand by calling CONTRACTORS dispatch center, or by waving an open vehicle down within the designated service area. d. Rider's will be charged a fare of$2.00 per trip to utilize the Microtransit services which such fare will be determined by the COUNTY. The CONTRACTOR will be responsible for collecting such fare revenue and remitting net fare revenue in the form of a monthly invoice discount. Net fare revenue means all gross ridership revenue that is collected from the riders for services less all costs and expenses, including but not limited to sales taxes or other taxes imposed by law, CONTRACTOR's administrative expenses, credit card processing fees and other billing related charges by third parties imposing similar processing charges. e. If at any time during the Term COUNTY determines that a CONTRACTOR employee assigned to drive the Vehicles is not demonstrating satisfactory performance, COUNTY shall have the right to request that CONTRACTOR reassign and replace the driver with a CONTRACTOR employee who meets COUNTY'S standards. Any such request shall be made by COUNTY to CONTRACTOR in writing and shall state the reason(s) for COUNTY's request in sufficient detail to apprise CONTRACTOR of the basis for COUNTY's request. CONTRACTOR shall act to comply with any reasonable and lawful request within seven (7) days of receiving such written notice from the COUNTY. f. If at any time during the Term COUNTY determines that any part of a Vehicle is in disrepair, COUNTY shall have the right to request that CONTRACTOR repair or replace such part or vehicle so that it meets industry standards. g. The CONTRACTOR shall secure and maintain for the duration of the Contract, a facility to store, charge/fuel, and maintain the vehicles used for the Microtransit service. h. CONTRACTOR shall furnish COUNTY with continuous training and technical assistance, aligning with the provision of Microtransit services. i. CONTRACTOR shall provide for and handle all customer service inquiries, complaints, and feedback regarding services under this Contract. 964 3. Timeline. a. The term of this Agreement shall commence on the day that CONTRACTOR and COUNTY have executed the agreement in full. b.Service shall commence no later than July 15, 2024. 965 Ur EXHIBIT B Kevin Madok, CPA o ...::. Clerk of the Circuit Court&Comptroller—Monroe County, Florida ~Roe cou+�• DATE: January 18, 2024 TO: Richard Clark Executive Director,Transit FROM: Pamela G. Hanco . SUBJECT: December 13'h BOCC Meeting Attached is an electronic copy of die following, fully executed document, that has been added to the record: C11 Resolution No. 574-2023 approving Public Transportation Grant Agreement No. G2M95 with the Florida Department of Transportation,for funding to provide on-demand service for residents of Stock Island, in the amount of$426,000.00,wide a 50%county matcli. Should you have'any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 966 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 RESOLUTION NO. 574 -2023 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, APPROVING A PUBLIC TRANSPORTATION GRANT AGREEMENT BETWEEN THE FLORIDA DEPARTMENT OF TRANSPORTATION AND MONROE COUNTY FOR FUNDING TO PROVIDE ON-DEMAND SERVICE FOR THE RESIDENTS OF STOCK ISLAND. WHEREAS, the Florida Department of Transportation ("DEPARTMENT") has awarded grant funding under a Public Transportation Grant (PTG) Agreement to the COUNTY for implementation of an On-Demand Service for the residents of Stock Island, hereinafter referred to as the "PROJECT", the individual elements of which are outlined in the attached Grant Agreement as Exhibit "A", "Project Description and Responsibilities" to the Grant Agreement, which is herein incorporated by reference; and WHEREAS, the DEPARTMENT has programmed funding for the PROJECT under Financial Project Number 452156-1-84-01, and has agreed to reimburse the COUNTY for eligible project costs up to a maximum limiting amount, as outlined in Exhibit"B" "Schedule of Financial Assistance", to the attached Grant Agreement, which is herein incorporated by reference; and WHEREAS, the County has agreed to supervise and inspect all aspects of the PROJECT construction and administration and the Board of County Commissioners (BOCC) previously approved the Grant Agreement at its September 20, 2023, meeting; and WHEREAS, Department requires an implementing Resolution from the BOCC to accompany the Grant Agreement; and WHEREAS, the parties hereto mutually recognize the need for entering into an Agreement designating and setting forth the responsibilities of each party; and WHEREAS, the parties are authorized to enter into this Agreement pursuant to Section 341.051, Florida Statutes (F.S.). NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Monroe County, Florida, that: Section 1. The Public Transportation Grant (PTG) Agreement between the State of Florida, Department of Transportation and Monroe County is hereby approved. Section 2. Upon execution, this Resolution shall be marked as Exhibit "D" and made a part of this Public Transportation Grant(PTG) Agreement. On-Demand Service Public Transportation Grant Agreement December 13, 202 967 DocuSign Envelope ID:A9EFD22A-B4C1-4FDO-Al C7-255C84FDAD1 6 PASSED AND ADOPTED by the Board of* County Commissioners of Monroe County, Florida at a regular meeting; of'said board on the l3th day of'December, A.D., 2023. Mayor Holly Merrill Raschein Yes Mayor f1ro Teni Jarnes K. Scholl Yes Conunissioner Craig Cates Yes Commissioner Michelle Lincoln Yes V Corninissioner David Rice Yes COUNTY COMMISSIONERS BOARD 01- adok, Clerk OF MONROE COUNTY, FLORIDA ....................... As Deputy Clerk Mayor/Chairperson APPROVEI)AS TO FORM&LEGAL SUFFICIENCY Monr4e,county Attorney's Office ........... ------------------------- t Ifies Archer thta1i-CMelliel- t . I Ass tant County Attorney _T) On-Demand Service flublicTransportation Grant Agreement December 13, 2023 968 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088774 (item-segment-phase-sequence) 452156-1-84-01 Work Activity Code/Function: 215 Object Code: 751000 Federal Number/Federal Award Org. Code: 55062020629 Identification Number(FAIN)—Transit only: N/A Vendor Number: F596000749114 Contract Number: G2M95 Federal Award Date: N/A CFDA Number: N/A Agency SAM/UEI Number: N/A CFDA Title: N/A CSFA Number: 55.012 CSFA Title: Public Transit Service Development Program TH1/2T/ �2 I T2R54 PORTATION GRANT AGREEMENT ("Agreement") is entered into by and between the State of Florida, Department of Transportation, ("Department"), and Monroe County Board of County Commissioners, ("Agency"). The Department and the Agency are sometimes referred to in this Agreement as a "Party" and collectively as the "Parties." NOW, THEREFORE, in consideration of the mutual benefits to be derived from joint participation on the Project, the Parties agree to the following: 1. Authority. The Agency, by Resolution or other form of official authorization, a copy of which is attached as Exhibit "D", Agency Resolution and made a part of this Agreement, has authorized its officers to execute this Agreement on its behalf. The Department has the authority pursuant to Section(s) 341.051, Florida Statutes, to enter into this Agreement. 2. Purpose of Agreement. The purpose of this Agreement is to provide for the Department's participation in Monroe County Transit will be working with a transit provider to provide on-demand service for the residents of Stock Island. , as further described in Exhibit "A", Project Description and Responsibilities, attached and incorporated into this Agreement("Project"), to provide Department financial assistance to the Agency, state the terms and conditions upon which Department funds will be provided, and to set forth the manner in which the Project will be undertaken and completed. 3. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below (select all programs that apply): _ Aviation _ Seaports X Transit _ Intermodal Rail Crossing Closure Match to Direct Federal Funding (Aviation or Transit) (Note: Section 15 and Exhibit G do not apply to federally matched funding) Other 4. Exhibits. The following Exhibits are attached and incorporated into this Agreement: X Exhibit A: Project Description and Responsibilities X Exhibit B: Schedule of Financial Assistance _ *Exhibit B1: Deferred Reimbursement Financial Provisions *Exhibit B2: Advance Payment Financial Provisions *Exhibit B3: Alternative Advanced Pay (Transit Bus Program) _ *Exhibit C: Terms and Conditions of Construction X Exhibit D: Agency Resolution X Exhibit E: Program Specific Terms and Conditions X Exhibit F: Contract Payment Requirements X *Exhibit G: Audit Requirements for Awards of State Financial Assistance 969 Page -i oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance *Exhibit I: Certification of Disbursement of Payment to Vehicle and/or Equipment Vendor *Additional Exhibit(s): *Indicates that the Exhibit is only attached and incorporated if applicable box is selected. 5. Time. Unless specified otherwise, all references to "days" within this Agreement refer to calendar days. 6. Term of Agreement. This Agreement shall commence upon full execution by both Parties ("Effective Date") and continue through June 30, 2025. If the Agency does not complete the Project within this time period, this Agreement will expire unless an extension of the time period is requested by the Agency and granted in writing by the Department prior to the expiration of this Agreement. Expiration of this Agreement will be considered termination of the Project. The cost of any work performed prior to the Effective Date or after the expiration date of this Agreement will not be reimbursed by the Department. a. _ If this box is checked the following provision applies: Unless terminated earlier, work on the Project shall commence no later than the _day of or within _days of the issuance of the Notice to Proceed for the construction phase of the Project (if the Project involves construction), whichever date is earlier. The Department shall have the option to immediately terminate this Agreement should the Agency fail to meet the above-required dates. 7. Amendments, Extensions, and Assignment. This Agreement may be amended or extended upon mutual written agreement of the Parties. This Agreement shall not be renewed. This Agreement shall not be assigned, transferred, or otherwise encumbered by the Agency under any circumstances without the prior written consent of the Department. 8. Termination or Suspension of Project. The Department may, by written notice to the Agency, suspend any or all of the Department's obligations under this Agreement for the Agency's failure to comply with applicable law or the terms of this Agreement until such time as the event or condition resulting in such suspension has ceased or been corrected. a. Notwithstanding any other provision of this Agreement, if the Department intends to terminate the Agreement, the Department shall notify the Agency of such termination in writing at least thirty(30)days prior to the termination of the Agreement,with instructions to the effective date of termination or specify the stage of work at which the Agreement is to be terminated. b. The Parties to this Agreement may terminate this Agreement when its continuation would not produce beneficial results commensurate with the further expenditure of funds. In this event, the Parties shall agree upon the termination conditions. c. If the Agreement is terminated before performance is completed, the Agency shall be paid only for that work satisfactorily performed for which costs can be substantiated. Such payment, however, may not exceed the equivalent percentage of the Department's maximum financial assistance. If any portion of the Project is located on the Department's right-of-way, then all work in progress on the Department right-of-way will become the property of the Department and will be turned over promptly by the Agency. d. In the event the Agency fails to perform or honor the requirements and provisions of this Agreement, the Agency shall promptly refund in full to the Department within thirty (30) days of the termination of the Agreement any funds that were determined by the Department to have been expended in violation of the Agreement. e. The Department reserves the right to unilaterally cancel this Agreement for failure by the Agency to comply with the Public Records provisions of Chapter 119, Florida Statutes. 970 Page z oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 9. Project Cost: a. The estimated total cost of the Project is $852,000. This amount is based upon Exhibit "B", Schedule of Financial Assistance.The timeline for deliverables and distribution of estimated amounts between deliverables within a grant phase, as outlined in Exhibit "B", Schedule of Financial Assistance, may be modified by mutual written agreement of the Parties and does not require execution of an Amendment to the Public Transportation Grant Agreement. The timeline for deliverables and distribution of estimated amounts between grant phases requires an amendment executed by both Parties in the same form as this Agreement. b. The Department agrees to participate in the Project cost up to the maximum amount of 426 000 and, the Department's participation in the Project shall not exceed 50.00% of the total eligible cost of the Project, and as more fully described in Exhibit "B", Schedule of Financial Assistance. The Agency agrees to bear all expenses in excess of the amount of the Department's participation and any cost overruns or deficits involved. 10. Compensation and Payment: a. Eligible Cost. The Department shall reimburse the Agency for allowable costs incurred as described in Exhibit "A", Project Description and Responsibilities, and as set forth in Exhibit"B", Schedule of Financial Assistance. b. Deliverables. The Agency shall provide quantifiable, measurable, and verifiable units of deliverables. Each deliverable must specify the required minimum level of service to be performed and the criteria for evaluating successful completion. The Project and the quantifiable, measurable, and verifiable units of deliverables are described more fully in Exhibit"A", Project Description and Responsibilities. Modifications to the deliverables in Exhibit "A", Project Description and Responsibilities requires a formal written amendment. c. Invoicing. Invoices shall be submitted no more often than monthly by the Agency in detail sufficient for a proper pre-audit and post-audit, based on the quantifiable, measurable, and verifiable deliverables as established in Exhibit "A", Project Description and Responsibilities. Deliverables and costs incurred must be received and approved by the Department prior to reimbursement. Requests for reimbursement by the Agency shall include an invoice, progress report, and supporting documentation for the deliverables being billed that are acceptable to the Department. The Agency shall use the format for the invoice and progress report that is approved by the Department. d. Supporting Documentation. Supporting documentation must establish that the deliverables were received and accepted in writing by the Agency and must also establish that the required minimum standards or level of service to be performed based on the criteria for evaluating successful completion as specified in Exhibit "A", Project Description and Responsibilities has been met. All costs invoiced shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in proper detail the nature and propriety of charges as described in Exhibit"F", Contract Payment Requirements. e. Travel Expenses. The selected provision below is controlling regarding travel expenses: X Travel expenses are NOT eligible for reimbursement under this Agreement. Travel expenses ARE eligible for reimbursement under this Agreement. Bills for travel expenses specifically authorized in this Agreement shall be submitted on the Department's Contractor Travel Form No. 300-000-06 and will be paid in accordance with Section 112.061, 971 Page 6 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 Florida Statutes, and the most current version of the Department's Disbursement Handbook for Employees and Managers. f. Financial Consequences. Payment shall be made only after receipt and approval of deliverables and costs incurred unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes, or the Department's Comptroller under Section 334.044(29), Florida Statutes. If the Department determines that the performance of the Agency is unsatisfactory, the Department shall notify the Agency of the deficiency to be corrected, which correction shall be made within a time- frame to be specified by the Department. The Agency shall, within thirty (30)days after notice from the Department, provide the Department with a corrective action plan describing how the Agency will address all issues of contract non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or contract non- compliance. If the corrective action plan is unacceptable to the Department, the Agency will not be reimbursed. If the deficiency is subsequently resolved, the Agency may bill the Department for the amount that was previously not reimbursed during the next billing period. If the Agency is unable to resolve the deficiency, the funds shall be forfeited at the end of the Agreement's term. g. Invoice Processing. An Agency receiving financial assistance from the Department should be aware of the following time frames. Inspection or verification and approval of deliverables shall take no longer than 20 days from the Department's receipt of the invoice. The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the deliverables are received, inspected or verified, and approved. If a payment is not available within 40 days, a separate interest penalty at a rate as established pursuant to Section 55.03(1), Florida Statutes, will be due and payable, in addition to the invoice amount, to the Agency. Interest penalties of less than one (1) dollar will not be enforced unless the Agency requests payment. Invoices that have to be returned to an Agency because of Agency preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Agency who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850)413-5516. h. Records Retention. The Agency shall maintain an accounting system or separate accounts to ensure funds and projects are tracked separately. Records of costs incurred under the terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for five years after final payment is made. Copies of these records shall be furnished to the Department upon request. Records of costs incurred include the Agency's general accounting records and the Project records, together with supporting documents and records, of the Contractor and all subcontractors performing work on the Project, and all other records of the Contractor and subcontractors considered necessary by the Department for a proper audit of costs. i. Progress Reports. Upon request, the Agency agrees to provide progress reports to the Department in the standard format used by the Department and at intervals established by the Department. The Department will be entitled at all times to be advised, at its request, as to the status of the Project and of details thereof. j. Submission of Other Documents. The Agency shall submit to the Department such data, reports, records, contracts, and other documents relating to the Project as the Department 972 Page 4 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 may require as listed in Exhibit "E", Program Specific Terms and Conditions attached to and incorporated into this Agreement. k. Offsets for Claims. If,after Project completion, any claim is made by the Department resulting from an audit or for work or services performed pursuant to this Agreement, the Department may offset such amount from payments due for work or services done under any agreement that it has with the Agency owing such amount if, upon written demand, payment of the amount is not made within 60 days to the Department. Offsetting any amount pursuant to this paragraph shall not be considered a breach of contract by the Department. I. Final Invoice. The Agency must submit the final invoice on the Project to the Department within 120 days after the completion of the Project. Invoices submitted after the 120-day time period may not be paid. m. Department's Performance and Payment Contingent Upon Annual Appropriation by the Legislature. The Department's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. If the Department's funding for this Project is in multiple fiscal years, a notice of availability of funds from the Department's project manager must be received prior to costs being incurred by the Agency. See Exhibit "B", Schedule of Financial Assistance for funding levels by fiscal year. Project costs utilizing any fiscal year funds are not eligible for reimbursement if incurred prior to funds approval being received. The Department will notify the Agency, in writing, when funds are available. n. Limits on Contracts Exceeding $25,000 and Term more than 1 Year. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: "The Department, during any fiscal year, shall not expend money, incur any liability,or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The Department shall require a statement from the comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts of the Department which are for an amount in excess of$25,000 and which have a term for a period of more than 1 year." o. Agency Obligation to Refund Department. Any Project funds made available by the Department pursuant to this Agreement that are determined by the Department to have been expended by the Agency in violation of this Agreement or any other applicable law or regulation shall be promptly refunded in full to the Department.Acceptance by the Department of any documentation or certifications, mandatory or otherwise permitted,that the Agency files shall not constitute a waiver of the Department's rights as the funding agency to verify all information at a later date by audit or investigation. p. Non-Eligible Costs. In determining the amount of the payment, the Department will exclude all Project costs incurred by the Agency prior to the execution of this Agreement, costs incurred after the expiration of the Agreement, costs that are not provided for in Exhibit "A", Project Description and Responsibilities, and as set forth in Exhibit "B", Schedule of Financial Assistance, costs agreed to be borne by the Agency or its contractors and subcontractors for 973 Page 5 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 not meeting the Project commencement and final invoice time lines, and costs attributable to goods or services received under a contract or other arrangement that has not been approved in writing by the Department. Specific unallowable costs may be listed in Exhibit"A", Project Description and Responsibilities. 11. General Requirements. The Agency shall complete the Project with all practical dispatch in a sound, economical, and efficient manner, and in accordance with the provisions in this Agreement and all applicable laws. a. Necessary Permits Certification. The Agency shall certify to the Department that the Agency's design consultant and/or construction contractor has secured the necessary permits. b. Right-of-Way Certification. If the Project involves construction,then the Agency shall provide to the Department certification and a copy of appropriate documentation substantiating that all required right-of-way necessary for the Project has been obtained. Certification is required prior to authorization for advertisement for or solicitation of bids for construction of the Project, even if no right-of-way is required. c. Notification Requirements When Performing Construction on Department's Right-of- Way. In the event the cost of the Project is greater than$250,000.00, and the Project involves construction on the Department's right-of-way, the Agency shall provide the Department with written notification of either its intent to: i. Require the construction work of the Project that is on the Department's right-of-way to be performed by a Department prequalified contractor, or ii. Construct the Project utilizing existing Agency employees, if the Agency can complete said Project within the time frame set forth in this Agreement. d. _ If this box is checked,then the Agency is permitted to utilize its own forces and the following provision applies: Use of Agency Workforce. In the event the Agency proceeds with any phase of the Project utilizing its own forces,the Agency will only be reimbursed for direct costs (this excludes general overhead). e. _ If this box is checked, then the Agency is permitted to utilize Indirect Costs: Reimbursement for Indirect Program Expenses (select one): i. _Agency has selected to seek reimbursement from the Department for actual indirect expenses (no rate). ii. —Agency has selected to apply a de minimus rate of 10% to modified total direct costs. Note: The de minimus rate is available only to entities that have never had a negotiated indirect cost rate. When selected, the de minimus rate must be used consistently for all federal awards until such time the agency chooses to negotiate a rate. A cost policy statement and de minimis certification form must be submitted to the Department for review and approval. iii. _ Agency has selected to apply a state or federally approved indirect cost rate. A federally approved rate agreement or indirect cost allocation plan (ICAP) must be submitted annually. f. Agency Compliance with Laws, Rules,and Regulations,Guidelines,and Standards.The Agency shall comply and require its contractors and subcontractors to comply with all terms and conditions of this Agreement and all federal, state, and local laws and regulations applicable to this Project. 974 Page b oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 g. Claims and Requests for Additional Work. The Agency shall have the sole responsibility for resolving claims and requests for additional work for the Project. The Agency will make best efforts to obtain the Department's input in its decisions. The Department is not obligated to reimburse for claims or requests for additional work. 12. Contracts of the Agency: a. Approval of Third Party Contracts. The Department specifically reserves the right to review and approve any and all third party contracts with respect to the Project before the Agency executes or obligates itself in any manner requiring the disbursement of Department funds, including consultant and purchase of commodities contracts, or amendments thereto. If the Department chooses to review and approve third party contracts for this Project and the Agency fails to obtain such approval, that shall be sufficient cause for nonpayment by the Department. The Department specifically reserves unto itself the right to review the qualifications of any consultant or contractor and to approve or disapprove the employment of the same. If Federal Transit Administration (FTA) funds are used in the Project, the Department must exercise the right to third party contract review. b. Procurement of Commodities or Contractual Services. It is understood and agreed by the Parties hereto that participation by the Department in a project with the Agency, where said project involves the purchase of commodities or contractual services where purchases or costs exceed the Threshold Amount for CATEGORY TWO per Section 287.017, Florida Statutes, is contingent on the Agency complying in full with the provisions of Section 287.057, Florida Statutes. The Agency's Authorized Official shall certify to the Department that the Agency's purchase of commodities or contractual services has been accomplished in compliance with Section 287.057, Florida Statutes. It shall be the sole responsibility of the Agency to ensure that any obligations made in accordance with this Section comply with the current threshold limits. Contracts, purchase orders, task orders, construction change orders, or any other agreement that would result in exceeding the current budget contained in Exhibit "B", Schedule of Financial Assistance, or that is not consistent with the Project description and scope of services contained in Exhibit "A", Project Description and Responsibilities must be approved by the Department prior to Agency execution. Failure to obtain such approval, and subsequent execution of an amendment to the Agreement if required, shall be sufficient cause for nonpayment by the Department, in accordance with this Agreement. c. Consultants' Competitive Negotiation Act. It is understood and agreed by the Parties to this Agreement that participation by the Department in a project with the Agency, where said project involves a consultant contract for professional services, is contingent on the Agency's full compliance with provisions of Section 287.055, Florida Statutes, Consultants' Competitive Negotiation Act. In all cases, the Agency's Authorized Official shall certify to the Department that selection has been accomplished in compliance with the Consultants' Competitive Negotiation Act. d. Disadvantaged Business Enterprise (DBE) Policy and Obligation. It is the policy of the Department that DBEs, as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate in the performance of contracts financed in whole or in part with Department funds under this Agreement. The DBE requirements of applicable federal and state laws and regulations apply to this Agreement. The Agency and its contractors agree to ensure that DBEs have the opportunity to participate in the performance of this Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance with applicable federal and state laws and regulations to ensure that the DBEs have the opportunity to compete for and perform contracts. The Agency and its contractors and subcontractors shall not discriminate on the basis of race, color, national origin or sex in the award and performance of contracts, entered pursuant to this Agreement. 975 Page t oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 13. Maintenance Obligations. In the event the Project includes construction or the acquisition of commodities then the following provisions are incorporated into this Agreement: a. The Agency agrees to accept all future maintenance and other attendant costs occurring after completion of the Project for all improvements constructed or commodities acquired as part of the Project. The terms of this provision shall survive the termination of this Agreement. 14. Sale, Transfer, or Disposal of Department-funded Property: a. The Agency will not sell or otherwise transfer or dispose of any part of its title or other interests in real property, facilities, or equipment funded in any part by the Department under this Agreement without prior written approval by the Department. b. If a sale, transfer, or disposal by the Agency of all or a portion of Department-funded real property, facilities, or equipment is approved by the Department, the following provisions will apply: i. The Agency shall reimburse the Department a proportional amount of the proceeds of the sale of any Department-funded property. ii. The proportional amount shall be determined on the basis of the ratio of the Department funding of the development or acquisition of the property multiplied against the sale amount, and shall be remitted to the Department within ninety (90) days of closing of sale. iii. Sale of property developed or acquired with Department funds shall be at market value as determined by appraisal or public bidding process, and the contract and process for sale must be approved in advance by the Department. iv. If any portion of the proceeds from the sale to the Agency are non-cash considerations, reimbursement to the Department shall include a proportional amount based on the value of the non-cash considerations. c. The terms of provisions "a" and "b" above shall survive the termination of this Agreement. i. The terms shall remain in full force and effect throughout the useful life of facilities developed, equipment acquired, or Project items installed within a facility, but shall not exceed twenty (20)years from the effective date of this Agreement. ii. There shall be no limit on the duration of the terms with respect to real property acquired with Department funds. 15. Single Audit. The administration of Federal or State resources awarded through the Department to the Agency by this Agreement may be subject to audits and/or monitoring by the Department. The following requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of Federal awards or State financial assistance or limit the authority of any state agency inspector general, the State of Florida Auditor General,or any other state official.The Agency shall comply with all audit and audit reporting requirements as specified below. Federal Funded: a. In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F — Audit Requirements, monitoring procedures may include but not be limited to on-site visits by Department staff and/or other procedures, including reviewing any required performance and financial reports, following up, ensuring corrective action, and issuing management decisions on weaknesses found through audits when those findings pertain to Federal awards provided 976 Page u oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 through the Department by this Agreement. By entering into this Agreement, the Agency agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The Agency further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department, State of Florida Chief Financial Officer(CFO), or State of Florida Auditor General. b. The Agency, a non-Federal entity as defined by 2 CFR Part 200, Subpart F — Audit Requirements, as a subrecipient of a Federal award awarded by the Department through this Agreement, is subject to the following requirements: i. In the event the Agency expends a total amount of Federal awards equal to or in excess of the threshold established by 2 CFR Part 200, Subpart F — Audit Requirements, the Agency must have a Federal single or program-specific audit conducted for such fiscal year in accordance with the provisions of 2 CFR Part 200, Subpart F —Audit Requirements. Exhibit "H", Audit Requirements for Awards of Federal Financial Assistance, to this Agreement provides the required Federal award identification information needed by the Agency to further comply with the requirements of 2 CFR Part 200, Subpart F — Audit Requirements. In determining Federal awards expended in a fiscal year, the Agency must consider all sources of Federal awards based on when the activity related to the Federal award occurs, including the Federal award provided through the Department by this Agreement. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by 2 CFR Part 200, Subpart F —Audit Requirements. An audit conducted by the State of Florida Auditor General in accordance with the provisions of 2 CFR Part 200, Subpart F — Audit Requirements, will meet the requirements of this part. ii. In connection with the audit requirements, the Agency shall fulfill the requirements relative to the auditee responsibilities as provided in 2 CFR Part 200, Subpart F — Audit Requirements. iii. In the event the Agency expends less than the threshold established by 2 CFR Part 200, Subpart F—Audit Requirements, in Federal awards, the Agency is exempt from Federal audit requirements for that fiscal year. However, the Agency must provide a single audit exemption statement to the Department at FDOTSingleAuditCo)dot.state.fl.us no later than nine months after the end of the Agency's audit period for each applicable audit year. In the event the Agency expends less than the threshold established by 2 CFR Part 200, Subpart F — Audit Requirements, in Federal awards in a fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F — Audit Requirements, the cost of the audit must be paid from non-Federal resources(i.e.,the cost of such an audit must be paid from the Agency's resources obtained from other than Federal entities). iv. The Agency must electronically submit to the Federal Audit Clearinghouse (FAC) at ht cweb/ the audit reporting package as required by 2 CFR Part 200, Subpart F—Audit Requirements,within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period. The FAC is the repository of record for audits required by 2 CFR Part 200, Subpart F —Audit Requirements. However,the Department requires a copy of the audit reporting package also be submitted to FDOTSingleAuditCo)dot.state.fl.us within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period as required by 2 CFR Part 200, Subpart F—Audit Requirements. v. Within six months of acceptance of the audit report by the FAC, the Department will review the Agency's audit reporting package, including corrective action plans and 977 Page a oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 management letters, to the extent necessary to determine whether timely and appropriate action on all deficiencies has been taken pertaining to the Federal award provided through the Department by this Agreement. If the Agency fails to have an audit conducted in accordance with 2 CFR Part 200, Subpart F—Audit Requirements, the Department may impose additional conditions to remedy noncompliance. If the Department determines that noncompliance cannot be remedied by imposing additional conditions, the Department may take appropriate actions to enforce compliance, which actions may include but not be limited to the following: 1. Temporarily withhold cash payments pending correction of the deficiency by the Agency or more severe enforcement action by the Department; 2. Disallow (deny both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not in compliance; 3. Wholly or partly suspend or terminate the Federal award; 4. Initiate suspension or debarment proceedings as authorized under 2 C.F.R. Part 180 and Federal awarding agency regulations (or in the case of the Department, recommend such a proceeding be initiated by the Federal awarding agency); 5. Withhold further Federal awards for the Project or program; 6. Take other remedies that may be legally available. vi. As a condition of receiving this Federal award,the Agency shall permit the Department or its designee, the CFO, or State of Florida Auditor General access to the Agency's records, including financial statements,the independent auditor's working papers, and project records as necessary. Records related to unresolved audit findings, appeals, or litigation shall be retained until the action is complete or the dispute is resolved. vii. The Department's contact information for requirements under this part is as follows: Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, Florida 32399-0450 FDOTSingleAuditCo)dot.state.fl.us State Funded: a. In addition to reviews of audits conducted in accordance with Section 215.97, Florida Statutes, monitoring procedures to monitor the Agency's use of state financial assistance may include but not be limited to on-site visits by Department staff and/or other procedures, including reviewing any required performance and financial reports, following up, ensuring corrective action, and issuing management decisions on weaknesses found through audits when those findings pertain to state financial assistance awarded through the Department by this Agreement. By entering into this Agreement, the Agency agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The Agency further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department, the Department of Financial Services(DFS), or State of Florida Auditor General. b. The Agency, a "nonstate entity" as defined by Section 215.97, Florida Statutes, as a recipient of state financial assistance awarded by the Department through this Agreement, is subject to the following requirements: i. In the event the Agency meets the audit threshold requirements established by Section 215.97, Florida Statutes, the Agency must have a State single or project- specific audit conducted for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and 978 Page 1 u oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Exhibit"G",Audit Requirements for Awards of State Financial Assistance, to this Agreement indicates state financial assistance awarded through the Department by this Agreement needed by the Agency to further comply with the requirements of Section 215.97, Florida Statutes. In determining the state financial assistance expended in a fiscal year, the Agency shall consider all sources of state financial assistance, including state financial assistance received from the Department by this Agreement, other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements. ii. In connection with the audit requirements, the Agency shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. iii. In the event the Agency does not meet the audit threshold requirements established by Section 215.97, Florida Statutes, the Agency is exempt for such fiscal year from the state single audit requirements of Section 215.97, Florida Statutes. However, the Agency must provide a single audit exemption statement to the Department at C„C ; iiiclleurii„k(erct.. t.at.e.fB.u. no later than nine months after the end of the Agency's audit period for each applicable audit year. In the event the Agency does not meet the audit threshold requirements established by Section 215.97, Florida Statutes, in a fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the Agency's resources (i.e., the cost of such an audit must be paid from the Agency's resources obtained from other than State entities). iv. In accordance with Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, copies of financial reporting packages required by this Agreement shall be submitted to: Florida Department of Transportation Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, Florida 32399-0405 f.:.ID .......... iii c lle u r iik(e dct..st.at.e.fB.u. And State of Florida Auditor General Local Government Audits/342 111 West Madison Street, Room 401 Tallahassee, FL 32399-1450 Email: f� a dg2.n Ilceall(cvt.(e au.�d.st[at.e.fl.u. V. Any copies of financial reporting packages, reports, or other information required to be submitted to the Department shall be submitted timely in accordance with Section 215.97, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. A. The Agency, when submitting financial reporting packages to the Department for audits done in accordance with Chapters 10.550 (local governmental entities) or 979 Page 1-1 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date the reporting package was delivered to the Agency in correspondence accompanying the reporting package. vii. Upon receipt, and within six months, the Department will review the Agency's financial reporting package, including corrective action plans and management letters, to the extent necessary to determine whether timely and appropriate corrective action on all deficiencies has been taken pertaining to the state financial assistance provided through the Department by this Agreement. If the Agency fails to have an audit conducted consistent with Section 215.97, Florida Statutes, the Department may take appropriate corrective action to enforce compliance. viii. As a condition of receiving state financial assistance, the Agency shall permit the Department or its designee, DFS, or the Auditor General access to the Agency's records, including financial statements, the independent auditor's working papers, and project records as necessary. Records related to unresolved audit findings, appeals, or litigation shall be retained until the action is complete or the dispute is resolved. c. The Agency shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five years from the date the audit report is issued and shall allow the Department or its designee, DFS, or State of Florida Auditor General access to such records upon request. The Agency shall ensure that the audit working papers are made available to the Department or its designee, DFS, or State of Florida Auditor General upon request for a period of five years from the date the audit report is issued, unless extended in writing by the Department. 16. Notices and Approvals. Notices and approvals referenced in this Agreement must be obtained in writing from the Parties' respective Administrators or their designees. 17. Restrictions, Prohibitions, Controls and Labor Provisions: a. Convicted Vendor List. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. b. Discriminatory Vendor List. In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a contract to provide goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity. c. Non-Responsible Contractors. An entity or affiliate who has had its Certificate of Qualification suspended, revoked,denied,or have further been determined by the Department to be a non-responsible contractor, may not submit a bid or perform work for the construction or repair of a public building or public work on a contract with the Agency. 980 Page 12 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 d. Prohibition on Using Funds for Lobbying. No funds received pursuant to this Agreement may be expended for lobbying the Florida Legislature,judicial branch, or any state agency, in accordance with Section 216.347, Florida Statutes. e. Unauthorized Aliens. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation will be cause for unilateral cancellation of this Agreement. f. Procurement of Construction Services. If the Project is procured pursuant to Chapter 255, Florida Statutes, for construction services and at the time of the competitive solicitation for the Project, 50 percent or more of the cost of the Project is to be paid from state-appropriated funds, then the Agency must comply with the requirements of Section 255.0991, Florida Statutes. g. E-Verify. The Agency shall: i. Utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Agency during the term of the contract; and ii. Expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. h. Executive Order 20-44. Pursuant to Governor's Executive Order 20-44, if the Agency is required by the Internal Revenue Code to file IRS Form 990 and is named in statute with which the Department must form a sole-source, public-private agreement; or through contract or other agreement with the State, annually receives 50%or more of its budget from the State or from a combination of State and Federal funds, Recipient shall submit an Annual Report to the Department, including the most recent IRS Form 990, detailing the total compensation for each member of the Agency executive leadership team. Total compensation shall include salary, bonuses, cashed-in leave, cash equivalents, severance pay, retirement benefits, deferred compensation, real-property gifts, and any other payout.The Agency shall inform the Department of any changes in total executive compensation during the period between the filing of Annual Reports within 60 days of any change taking effect. All compensation reports shall detail the percentage of executive leadership compensation received directly from all State and/or Federal allocations to the Agency. Annual Reports shall be in the form approved by the Department and shall be submitted to the Department at fdotsingleaudit@dot.state.fl.us within 180 days following the end of each tax year of the Agency receiving Department funding. i. Design Services and Construction Engineering and Inspection Services. If the Project is wholly or partially funded by the Department and administered by a local governmental entity, except for a seaport listed in Section 311.09, Florida Statutes, or an airport as defined in Section 332.004, Florida Statutes, the entity performing design and construction engineering and inspection services may not be the same entity. 18. Indemnification and Insurance: a. It is specifically agreed between the Parties executing this Agreement that it is not intended by any of the provisions of any part of this Agreement to create in the public or any member thereof, a third party beneficiary under this Agreement, or to authorize anyone not a party to this Agreement to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this Agreement. The Agency guarantees the payment of all just claims for materials, supplies, tools, or labor and other just claims against the Agency or any 981 Page 16 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 subcontractor, in connection with this Agreement. Additionally, the Agency shall indemnify, defend, and hold harmless the State of Florida, Department of Transportation, including the Department's officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the Agency and persons employed or utilized by the Agency in the performance of this Agreement. This indemnification shall survive the termination of this Agreement. Additionally, the Agency agrees to include the following indemnification in all contracts with contractors/subcontractors and consultants/subconsultants who perform work in connection with this Agreement: "To the fullest extent permitted by law, the Agency's contractor/consultant shall indemnify, defend, and hold harmless the Agency and the State of Florida, Department of Transportation, including the Department's officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the contractor/consultant and persons employed or utilized by the contractor/consultant in the performance of this Agreement. This indemnification shall survive the termination of this Agreement." b. The Agency shall provide Workers' Compensation Insurance in accordance with Florida's Workers' Compensation law for all employees. If subletting any of the work, ensure that the subcontractor(s) and subconsultant(s) have Workers' Compensation Insurance for their employees in accordance with Florida's Workers' Compensation law. If using "leased employees" or employees obtained through professional employer organizations ("PEO's"), ensure that such employees are covered by Workers' Compensation Insurance through the PEO's or other leasing entities. Ensure that any equipment rental agreements that include operators or other personnel who are employees of independent contractors, sole proprietorships, or partners are covered by insurance required under Florida's Workers' Compensation law. c. If the Agency elects to self-perform the Project,then the Agency may self-insure. If the Agency elects to hire a contractor or consultant to perform the Project, then the Agency shall carry, or cause its contractor or consultant to carry, Commercial General Liability insurance providing continuous coverage for all work or operations performed under this Agreement. Such insurance shall be no more restrictive than that provided by the latest occurrence form edition of the standard Commercial General Liability Coverage Form (ISO Form CG 00 01) as filed for use in the State of Florida. The Agency shall cause, or cause its contractor or consultant to cause, the Department to be made an Additional Insured as to such insurance. Such coverage shall be on an "occurrence" basis and shall include Products/Completed Operations coverage. The coverage afforded to the Department as an Additional Insured shall be primary as to any other available insurance and shall not be more restrictive than the coverage afforded to the Named Insured. The limits of coverage shall not be less than $1,000,000 for each occurrence and not less than a $5,000,000 annual general aggregate, inclusive of amounts provided by an umbrella or excess policy. The limits of coverage described herein shall apply fully to the work or operations performed under the Agreement, and may not be shared with or diminished by claims unrelated to the Agreement. The policy/ies and coverage described herein may be subject to a deductible and such deductibles shall be paid by the Named Insured. No policy/ies or coverage described herein may contain or be subject to a Retention or a Self-Insured Retention unless the Agency is a state agency or subdivision of the State of Florida that elects to self-perform the Project. Prior to the execution of the Agreement, and at all renewal periods which occur prior to final acceptance of the work, the Department shall be provided with an ACORD Certificate of Liability Insurance reflecting the coverage described herein. The Department shall be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described herein. The Department's approval or failure to disapprove any policy/ies, 982 Page 14 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT OGC4/25/2023 coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights or defenses the Department may have. d. When the Agreement includes the construction of a railroad grade crossing, railroad overpass or underpass structure, or any other work or operations within the limits of the railroad right- of-way, including any encroachments thereon from work or operations in the vicinity of the railroad right-of-way, the Agency shall, or cause its contractor to, in addition to the insurance coverage required above, procure and maintain Railroad Protective Liability Coverage (ISO Form CG 00 35) where the railroad is the Named Insured and where the limits are not less than $2,000,000 combined single limit for bodily injury and/or property damage per occurrence, and with an annual aggregate limit of not less than $6,000,000. The railroad shall also be added along with the Department as an Additional Insured on the policy/ies procured pursuant to the paragraph above. Prior to the execution of the Agreement, and at all renewal periods which occur prior to final acceptance of the work, both the Department and the railroad shall be provided with an ACORD Certificate of Liability Insurance reflecting the coverage described herein. The insurance described herein shall be maintained through final acceptance of the work. Both the Department and the railroad shall be notified in writing within ten days of any cancellation, notice of cancellation, renewal,or proposed change to any policy or coverage described herein. The Department's approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights the Department may have. e. When the Agreement involves work on or in the vicinity of utility-owned property or facilities, the utility shall be added along with the Department as an Additional Insured on the Commercial General Liability policy/ies procured above. 19. Miscellaneous: a. Environmental Regulations. The Agency will be solely responsible for compliance with all applicable environmental regulations and for any liability arising from non-compliance with these regulations, and will reimburse the Department for any loss incurred in connection therewith. b. Non-Admission of Liability. In no event shall the making by the Department of any payment to the Agency constitute or be construed as a waiver by the Department of any breach of covenant or any default which may then exist on the part of the Agency and the making of such payment by the Department,while any such breach or default shall exist, shall in no way impair or prejudice any right or remedy available to the Department with respect to such breach or default. c. Severability. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected. In such an instance, the remainder would then continue to conform to the terms and requirements of applicable law. d. Agency not an agent of Department. The Agency and the Department agree that the Agency, its employees, contractors, subcontractors, consultants, and subconsultants are not agents of the Department as a result of this Agreement. e. Bonus or Commission. By execution of the Agreement, the Agency represents that it has not paid and, also agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the financing hereunder. f. Non-Contravention of State Law. Nothing in the Agreement shall require the Agency to observe or enforce compliance with any provision or perform any act or do any other thing in 983 Page 15 oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-01 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENTT GRANT AGREEMENT OGC 412512023 contravention of any applicable state law. If any of the provisions of the Agreement violate any applicable state law, the Agency will at once notify the Department in writing so that appropriate changes and modifications may be made by the Department and the Agency to the end that the Agency may proceed as soon as possible with the Project. g. Execution of Agreement. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which shall constitute the same Agreement. A facsimile or electronic transmission of this Agreement with a signature on behalf of a party will be legal and binding on such party. h. Federal Award Identification Number(FAIN). If the FAIN is not available prior to execution of the Agreement, the Department may unilaterally add the FAIN to the Agreement without approval of the Agency and without an amendment to the Agreement. If this occurs, an updated Agreement that includes the FAIN will be provided to the Agency and uploaded to the Department of Financial Services' Florida Accountability Contract Tracking System(FACTS). I. Inspector General Cooperation. The Agency agrees to comply with Section 20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes. j. Law,Forum,and Venue.This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. In the event of a conflict between any portion of the contract and Florida law,the laws of Florida shall prevail. The Agency agrees to waive forum and venue and that the Department shall determine the forum and venue in which any dispute under this Agreement is decided. IN WITNESS WHEREOF,the Parties have executed this Agreement on the day and year written above. AGENCAbne roe Count rd of oun STATE OF FLORIDA,DEPARTMENT OF TRANSPORTATION Comm' DowSigned by: By: B Name: Cindy Capdevila Name: Craig Cates Title: D6-Director of Transportation Development Mayor 2 -� STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION A13f S VIN MADOK, CLERK Legal Review: DocuSigned by: ov- •. ._ '��.P .•°r s De ty Clerk °, ° 681 OVED AS TO FORM A LEGAL SUFFICIENCY 7donr e untyAttorney'@Otflce ! th-lia MaUlen Archer ' Au tint County Attorney 3 � r C7 L r't•t -71 OC: C Q C^ -7 Z7 rn w O CA Page 16 of 22 984 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1C7-255C84FDAD16 To:Simon.Huang@dot.state.fl.us FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL G2M95 811612023 CONTRACT INFORMATION Contract. G2M95 Contract'1`"oe_ GD-GRANT DISBURSEMENT(GRANT) Method of Procc eoment. G-GOVERMENTAL AGENCY(287.057,F.S.) Vendor Name: MONROE COUNTY BOCC Ven,dorlb F596000749114 peginnirig Bate of This Agreement 08/15/2023 Ending Date of This Agreement., 12131/2024-- 06/30/2025 Contract Total/Bta+;igetary C0111hot, - ct=$426,000.00 Po$tription. SFY24-MICRO-MOBILITY IMPROVEMENT SERVICE DEVELOPEMENT GRANTFOR MONROE COUNTY FUNDS APPROVAL INFORMATION FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE,CPA,COMPTROLLER ON 811612023 Action: Original evielved crApproved: APPROVED organization Code; 55062020629 Expansion Option: Al Object Code.- 751000 Amount: $426,000.00 Financial Project: 45215618401 Work Activity FCT,,. 215 OODA: Fiscal Year. 2024 Budget Entity; 55100100 category/Category,Year: 088774/24 Amerldment-ID: 0001 equence; 00 User Assigned ID: Inc Line(ft')i/Status:. 0001/04 Total Amount: $426,000.00 Pagel of 1 985 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4/25/2023 EXHIBIT A Project Description and Responsibilities A. Project Description (description of Agency's project to provide context, description of project components funded via this Agreement (if not the entire project)): Monroe County Transit will be working with a transit provider to provide on-demand service for the residents of Stock Island. This project will help connect Stock Island residents with existing public transit opportunities established by Key West Transit within Stock Island and Key West to safely and effectively travel. It will also complement the Key West Transit system in an effort to reduce the overall number of vehicular trips on US1. B. Project Location (limits, city, county, map): Monroe County Board of County Commissioners/Key West, FL/Monroe C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate timeline, project schedule, project size): "Service Development Projects specifically include projects involving the use of new technologies, services, routes, or vehicle frequencies; the purchase of special transportation services, and other such techniques for increasing service to the riding public as are applicable to specific localities and transit user groups. Projects involving the application of new technologies or methods for improving operations, maintenance, and marketing in public transit systems can be funded through the Service Development program. Eligible capital costs are any costs that would be defined as capital costs by the Federal Transit Administration. Examples would include, but not be limited to: the acquisition of buses for fleet and service expansions; transfer facilities; intermodal terminals and park and ride facilities; and passenger amenities, such as passenger shelters and bus stop signs. Eligible net operating costs are all operating costs of a project; less any federal funds, fares, or other sources of income to the project." D. Deliverable(s): Monroe County Transit will be working with a transit provider to provide on-demand service for the residents of Stock Island. The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice purposes will be the incremental progress made toward completion of project scope elements. Supporting documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of incremental progress that has been made, and provide evidence that the payment requested is commensurate with the accomplished incremental progress and costs incurred by the Agency. E. Unallowable Costs (including but not limited to): N/A F. Transit Operating Grant Requirements (Transit Only): Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The original grant agreement will include funding for year one. Funding for years two and three will be added by amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year have been met. 986 Page 1 t OT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4/25/2023 EXHIBIT B Schedule of Financial Assistance TRANSIT OPERATING ONLY FUNDS AWARDED TO THE AGENCY PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: A. Fund Type and Fiscal Year: Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding Project Type Category Fiscal Code CFDA Funding Source Description Amount Number Year Number 452156-1-84-01 DPTO 088774 2024 751000 55.012 Public Transit Service Development Program $426,000.00 Total Financial Assistance $426,000.00 B. Operations Phase -Estimate of Project Costs by Budget Category: Budget Categories State Local Federal Total Operations (Transit Only) Salaries $0 $0 $0 $0 Fringe Benefits $0 $0 $0 $0 Contractual Services $426,000 $426,000 $0 $852,000 Travel $0 $0 $0 $0 Other Direct Costs $0 $0 $0 $0 Indirect Costs $0 $0 $0 $0 Totals $426,000 $426,000 $0 $852,000 * Budget category amounts are estimates and can be shifted between items without amendment (because they are all within the Operations Phase). C. Cost Reimbursement The Agency will submit invoices for cost reimbursement on a: _Monthly X Quarterly _Other: basis upon the approval of the deliverables including the expenditure detail provided by the Agency. Scope Code and/or Activity 30.09.01 Line Item (ALI) (Transit Only) BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached. Simon Huang Department Grant Manager Name 5° nY 12/27/2023 1 4:31 PM EST Signat& , Date 987 Page 1 u oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4/25/2023 EXHIBIT D AGENCY RESOLUTION PLEASE SEE ATTACHED 988 Page 1 a OT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4/25/2023 EXHIBIT E PROGRAM SPECIFIC TERMS AND CONDITIONS—TRANSIT (Service Development) 1. Conformance with Enabling Legislation. This Agreement is in conformance with Section 341.051, F.S. 2. Bus Transit System. In accordance with Section 341.061, F.S., and Rule Chapter 14-90, Florida Administrative Code, the Agency shall submit and the Department shall have on file, an annual safety certification that the Agency has adopted and is complying with its adopted System Safety Program Plan pursuant to Rule Chapter 14-90, F.A.C., and has performed annual safety inspections of all buses operated. 3. Transit Vehicle Inventory Management. The agency will follow the Department's Transit Vehicle Inventory Management Procedure (725-030-025), which outlines the requirements for continuing management control, inventory transfer and disposal actions. This procedure pertains ONLY to capital procurements of rolling stock using the FTA Section 5310, Section 5311, Section 5316, and Section 5317 programs as the funding source, or where the Department participates in 50% or more of the public transit vehicle's purchase price. This may include vehicles purchased under the State Transit Block Grant Program, State Transit Corridor Program, State Transit Service Development Program, or other applicable Department programs. 4. Progress Reports. The Agency will submit Semi-Annual Progress Reports on monthly ridership data. Reports are due no later than January 301h for the period ending December 31s'and July 301h for the period ending June 301h. 5. Project Goals and Service Data. The Agency must report on work efforts and provide a detailed, side-by-side comparison of the project goals and actual service data. 6. Submittal of Proposed Timeline. The Agency will submit a Proposed Time Line for Service Development Activities prior to the commencement of the project. 7. Final Report. At any time when it becomes necessary to terminate the project or at the end of the two years, a Final Report will be submitted by the Agency. This report will accompany the Final Invoice for reimbursement. The Final Report will include the following: a) An evaluation of the attainment of the goals and objectives. b) The reasons any of the goals were not met. c) The benefit accrued by the Agency. d) A statement of the Agency's intent to continue with the service demonstrated. -- End of Exhibit E-- 989 Page 2u oT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4/25/2023 EXHIBIT F Contract Payment Requirements Florida Department of Financial Services, Reference Guide for State Expenditures Cost Reimbursement Contracts Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). Supporting documentation shall be submitted for each amount for which reimbursement is being claimed indicating that the item has been paid. Documentation for each amount for which reimbursement is being claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved agreement budget may be reimbursed. These expenditures must be allowable (pursuant to law) and directly related to the services being provided. Listed below are types and examples of supporting documentation for cost reimbursement agreements: (1) Salaries: A payroll register or similar documentation should be submitted. The payroll register should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable. (2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the employee (e.g., insurance premiums paid). If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits,then the calculation for the fringe benefits amount must be shown. Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe benefits. (3) Travel: Reimbursement for travel must be in accordance with Section 112.061, Florida Statutes, which includes submission of the claim on the approved State travel voucher or electronic means. (4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. If nonexpendable property is purchased using State funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with Department of Management Services Rule 60A-1.017, Florida Administrative Code, regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property as defined in Section 273.02, Florida Statutes, for subsequent transfer to the State. (5) In-house charges: Charges which may be of an internal nature (e.g., postage, copies, etc.) may be reimbursed on a usage log which shows the units times the rate being charged. The rates must be reasonable. (6) Indirect costs: If the contract specifies that indirect costs will be paid based on a specified rate, then the calculation should be shown. Contracts between state agencies, and/or contracts between universities may submit alternative documentation to substantiate the reimbursement request that may be in the form of FLAIR reports or other detailed reports. The Florida Department of Financial Services, online Reference Guide for State Expenditures can be found at this web address „kt. . ../ vv....iEm flcrlir aefc.eci mfC.:�li li lici�f l�lai�u. all fr ceu. i mei�t fRefereineeG:..jlidefcrStateE .eindlit.u.ire�. .r4f. 990 Page 2-1 OT z2 DocuSign Envelope ID:A9EFD22A-B4C1-4FD0-A1 C7-255C84FDAD16 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION STRATEGIC DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4/25/2023 EXHIBIT G AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES:— Awarding Agency: Florida Department of Transportation State Project Title: Public Transit Service Development Program CSFA Number: 55.012 *Award Amount: $426,000 *The award amount may change with amendments Specific project information for CSFA Number 55.012 is provided at: Ih tp. „p,p f.r �,,,gp -, /�eardhC a[4.o aspx COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT: State Project Compliance Requirements for CSFA Number 55.012 are provided at: .:k:tp ... .p.l . ..::tie .::.q iED./s /�eardhC oi�:p..I!Jain.ce, . ..p The State Projects Compliance Supplement is provided at: Ih„kt . „ ,p ,flrj..,,gp ePi2 allii i ge, p 991 Page 2z OT z2