Item D08 D8
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
May 15, 2024
Agenda Item Number: D8
2023-2469
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT: Julie Cuneo
N/A
AGENDA ITEM WORDING: Approval of a Task Order with Cooke Communications Florida, LLC
d/b/a Two Oceans Digital for webcam services.
ITEM BACKGROUND:
In its agreement, there was a recent provision added for Task Orders to be issued for special projects.
These Task Orders include the scope of the services and the compensation for those services.
Two Oceans Digital has been providing webcam services for many years. The webcams are approved
by each of the District Advisory Committees (DACs). Each DAC approves the webcams(s)based upon
its own determination as to if and how many webcams it purchases.
This Task Order provides a written agreement for the webcam services.
PREVIOUS RELEVANT BOCC ACTION:
At its March 20, 2024 meeting, the BOCC approved the 5th Amendment to the Agreement with Cooke
Communications Florida,LLC d/b/a Two Oceans Digital to add a provision for Task Orders to be issued for special
projects as assigned. Prior amendments to the agreement which was approved by the BOCC on August 19, 2020
are:
1st Amendment was approved November 17, 20201
2nd Amendment was approved April 21, 2021
3rd Amendment was approved June 21, 2023
4th Amendment was approved September 20,2023
INSURANCE REQUIRED:
Yes
CONTRACT/AGREEMENT CHANGES:
Task Order for Webcam Services.
1444
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Task Order for Webcam Services 5 15 24.pdf
FINANCIAL IMPACT:
FY24 $48,200.08 from
CC79020 SC00036
CC77020 SC00036
CC70020 SC00036
CC78020 SC00036
CC71020 SC00036
Estimated FY25 $140,400 from same line items.
1445
TASK ORDER FOR SPECIAL PROJECT
FOR
WEBCAM SERVICES
In accordance with the Agreement for Professional Website and Digital Services for the Tourist
Development Council (TDC) website made and entered on the 20th day of April 2020 between
Monroe County, FL hereinafter referred to as the "County" and Cooke Communications
Florida, LLC d/b/a Two Oceans Digital hereinafter referred to as "Consultant" or"Contractor'.
All terms and conditions of the referenced Agreement for Professional Website and Digital
Services apply to the Task Order, unless the Task Order modifies an Article of the Agreement of
which will be specifically referenced in this Task Order and the modification shall be precisely
described.
In accordance with Paragraph 4. a) of the Agreement this Task Order sets forth the effective date,
completion period, scope of work and payment details for completion of this special project.
Effective Date and Completion Period
This Task Order is effective on May 15, 2024. The project is ongoing as approved by the District
Advisory Committees (DACs). Each DAC approves the webcam(s) on an annual basis based
upon its own determination as to if and how many webcams it purchases. The DACs approval will
be presented in the form of meeting minutes.
Scope of Services
The scope of services will include:
Streaming Pan/Tilt/Zoom webcam with unlimited bandwidth, high-definition video on dedicated
streaming servers connecting to fla-keys.com, and capacity for unlimited viewers without decrease
in speed. Includes set-up of webcam, necessary hardware and on-going maintenance of
equipment.
Compensation
Initial set-up and cost of first webcam is $1,233.33.
Every additional webcam is $500.00.
Unlimited bandwidth for all webcams is included in this pricing.
Rates are paid on a monthly basis upon submission of a proper invoice from the Consultant.
Task Order for Special Project—Webcam Services
Page 1 of 2
1446
IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly authorized
representative.
(SEAL) Board of County Commissioners
Attest: Kevin Madok, Clerk of Monroe County
As Deputy Clerk Mayor/Chairman
MONROE COUNTY ATTORNEY
��- rltapu�la As TO ro
Cooke Communications Florida, LLC d/b/a Two Oceans Digital CHRISTINELIMRERT-BARROWS
„. ASSISTANT COUNTY ATTORNEY
DATE 5/4/24
By �.
President
Print Name
Date:
. NESSE
AND T
z
Print Name Print Name
d
Date: Date:_
I'ask Orden Im Special Project -Weheam Sel' im
Page 2 oP2
1447