Item H6 116
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
May 15, 2024
Agenda Item Number: H6
2023-2503
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland
N/A
AGENDA ITEM WORDING:
Approval to reject the bid received from Florida Keys Contractors, LLC and approval to re-advertise
the competitive solicitation for the Key West Noise Insulation Program (NIP) construction project,
Group 1, consisting of up to 14 homes. Approval to waive the 30-day bid advertisement requirement,
Monroe County Purchasing Policy Chapter 3, paragraph A.3.b), and advertise on a date that is less than
30 days before the established bid opening date. Staff is requesting a waiver of the requirement that the
solicitation be advertised for a minimum of 30 days due to the grant application deadline. The FAA
grant application deadline is June 1, 2024, however, staff has confirmed that the FAA will accept a late
submission from the county so long as the bid opening is held on May 31, 2024 and the application is
filed immediately afterwards.
ITEM BACKGROUND:
The NIP Group 1 project was previously advertised on March 2, 2024 in the Keys Citizen, March 7,
2024 in the Keys Weekly and March 8, 2024 in the New Barometer. The bid opening was held on April
18, 2024. Florida Keys Contractors. LLC (FKC)was the only bid received in time for the bid opening
however the respondent's submission contained a number of omissions that render the bid non-
responsive. The following is a partial list of the issues with the submission: FKC's company profile
listed 3 officers however a review of FKC's 2024 Annual Report filed with the Secretary of State lists 2
additional officers of the firm; FKC's bid proposal did not include the licensing information for Sub
Zero, the HVAC subcontractor; FKC's bid proposal did not include the name or resumes of key
employees, the Project Manager and Project Superintendent, as required in the solicitation; FKC listed
Sub Zero as the HVAC sub-contractor and Florida Keys Electric as the electrical subcontractor and
FKC for every other category however one of the categories is Asbestos Abatement and FKC is not
licensed as an Asbestos Abatement contractor; FKC did not provide the gross dollar value of the firm's
current contracts nor did they provide the dollar value of the firm's credit for this project; lastly, FKC
refused to provide the financial statements needed to evaluate FKC's fiscal responsibility. For all of the
foregoing reasons, staff finds that the bid submitted is non-responsive and should be rejected.
2376
PREVIOUS RELEVANT BOCC ACTION:
Approval of Master Agreement with Jacobs Project Management Company on February 16, 2022, and
approval of Jacobs Task Order 2022-44 for NIP Startup Tasks and Design of Phase I (Properties 1-17)
on July 19, 2023. Approval to advertise a RFP for NIP construction project, Group I on January 31,
2024.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Bid Tabulation Sheet pdf.pdf
FINANCIAL IMPACT:
Approximately $500.00 to advertise bid notices
Source of Funds: Airport Operating Fund 404
2377
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