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Item H7 H7 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tern James K.Scholl,District 3 Craig Cates,District 1 Michelle Lincoln,District 2 ' David Rice,District 4 Board of County Commissioners Meeting May 15, 2024 Agenda Item Number: H7 2023-2508 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland N/A AGENDA ITEM WORDING: Approval of a month-to-month renewal agreement with Republic Parking System, LLC, and approval of Republics Year 6 (six-month) budget in the amount of $177,023.00 for Parking Lot Management Services at the Key West International Airport; funded by Airport Operating Fund 404. ITEM BACKGROUND: In accordance with terms of the original agreement, the contractor could submit a request to renew the agreement by submitting a written request 180 days prior to the scheduled termination. Republic did not send the request, and the county is moving forward with its competitive solicitation procedures. The county will not have enough time to select, award and execute a new agreement prior to the expiration of the current agreement. PREVIOUS RELEVANT BOCC ACTION: Approval to advertise a Request for Proposals for parking lot management services on November 20, 2018. On April 18, 2019,proposals were received from three parking lot management firms, and on May 22, 2019, the BOCC awarded the contract to Republic Parking Systems, LLC. Approval of annual budget each year. Approval to advertise a new competitive solicitation on December 13, 2023. INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: Extends current agreement on a month-to-month basis pending award of bid and approval of a new parking management agreement. Provides Year 6 (partial) budget for July 1, 2024 through December 31, 2024. STAFF RECOMMENDATION: Approval. 2379 DOCUMENTATION: Republic Parking Year 6 Budget(7.1.2024 - 12.31.2024).pdf EYW-Republic Parking mo-to-mo renewal (5.15.2024).pdf FINANCIAL IMPACT: NTE $177,023.00 for six months, plus quarterly bonuses (approximately $3,750.00 per quarter). 2380 REEF Confidential. Parking Budget July 1, 2024 through December 31, 2024 RPS Budget Year Six EXPENSES: Wages $ 102,856 Vacation & Holiday 5,186 401 K 2,161 Payroll Taxes 9,139 Worker's Compensation 7,563 Health &Welfare 2,718 Total Personnel Expense $ 129,623 Insurance - Liability GL 2,400 Telephone- Internet 2,500 Telephone- Cellular 500 Postage 200 Data Processing 2,500 Repairs & Maintenance - Equipment 12,000 Uniforms 1,000 Personnel Selection - Employee Background 500 Office Supplies 1,500 Licenses 500 Tickets 2,000 General Supplies 1,800 Storage- Lease/Rental 2,000 Total Operations Expenses $ 29,400 Management Fee -Operations 18,000 Total all Expenses $ 177,023 4/19/2024 Key West Airport Annual Budget YR 6 Jul-Dec 2024 2381 DocuSign Envelope ID:2A62CD16-1 F74-417F-A2D3-FOOD9C39A6FE MONTH TO MONTH RENEWAL AGREEMENT PARKING LOT MANAGEMENT SERVICES KEY WEST INTERNATIONAL AIRPORT THIS MONTH-TO-MONTH RENEWAL agreement is entered into this 15"' day of May 2024, by and between Monroe County, a political subdivision of the State of Florida, (hereafter "County"), whose address is 1100 Simonton Street, Key West, Florida, 33040 and Republic Parking System, LLC., a Tennessee Limited Liability Company registered in Florida (hereafter Contractor),whose address is 633 Chestnut St., Suite 2000, Chattanooga, TN. 37450. WITNESSETH WHEREAS, on the 22"a of May 2019, the parties entered into a Parking Lot Management Services Agreement for services at Key West International Airport,hereafter original agreement; and WHEREAS, under the terms of the original agreement the Contractor could submit a request to renew the original agreement by submitting a written request not less than 180 prior to the scheduled termination date of the initial term of the original agreement; and WHEREAS, the County received no such request within the time frame required by the original agreement; and WHEREAS, the county is moving forward with its competitive solicitation procedures and will be issuing a Request For Proposals in accordance with the county's purchasing and procurement policy; and WHEREAS, the county will not have enough time to select, award and execute a new agreement prior to the expiration of the current agreement; and WHEREAS, the Contractor is willing to, and has agreed to, continue providing parking lot management services while the County completes the services procurement process; now, therefore. IN CONSIDERATION of the mutual promises and covenants set forth below,the parties agree as follows: SECTION 1. Paragraph 1.01 of the original agreement is amended to read: 1.01. Term. The term of this agreement shall be on a month-to-month basis commencing 2382 DocuSign Envelope ID:2A62CD16-1 F74-417F-A2D3-FOOD9C39A6FE on the 1" day of July 2024. The County may terminate this agreement upon 30 days written notice. SECTION 2. Except as set forth in Section 1 of this Month-to-Month Renewal Agreement,in all other respects, the terms and conditions of the original agreement remain in full force and effect. IN WITNESS WHEREOF, the patties hereto have set their hands and seals the day and year first above written. (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: KEVIN MADOK OF MONROE COUNTY, FLORIDA By: By: As Deputy Clerk Mayor Holly Merrill Raschein REPUBLIC PARKING SYSTEM, LLC. DocuSigned by: By: E*bt4tg Tarek Moussa chief Revenue officer Print Name/Title 2383 ACCOR"® CERTIFICATE OF LIABILITY INSURANCE D01/31/2024D ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT MARSH USA,LLC. NAME' PHONE FAX 3031 N.Rocky Point Drive West,Suite 700 A/C No Ext: A/C,No): Tampa,FL 33607 E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# CN 1 42743557-..-GAWUC-23-24 INSURER A:Everest National Insurance Company 10120 INSURED Republic Parking System,LLC INSURER B:ACE Property&Casualty Insurance Company 20699 633 Chestnut Street Suite 2000 INSURER C:Everest Premier Insurance Company 16045 Chattanooga,TN 37450 INSURER D:Beazley Insurance Company,Inc. 37540 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: ATL-005655185-03 REVISION NUMBER: 1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR IN SD WVD POLICYNUMBER MM/DDIYYYY MM/DDIYYYY A X COMMERCIAL GENERAL LIABILITY RM3GL00010-231 10/01/2023 10/01/2024 EACH OCCURRENCE $ 2,000,000 DAMAGE TO CLAIMS-MADE 1XI OCCUR FIR SES EaoccurrDe... $ 1,000,000 X SIR$250,000 MED EXP(Any one person) $ N/A PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 X POLICY❑ JECT PRO ❑ LOC PRODUCTS-COMP/OP AGG $ 4,000,000 OTHER: GEN AGG PER LOC $ 20,000,000 A AUTOMOBILE LIABILITY RM3CA00012-231(AOS) 10/01/2023 10/01/2024 COMBINED SINGLE LIMIT $ 2,000,000 Ea accident A X ANY AUTO RM3CA00011-231(MA) 10/01/2023 10/01/2024 BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident L $ X UMBRELLALIAB X OCCUR XEUG72543117003 10/01/2023 10/01/2024 EACH OCCURRENCE $ 10,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000 DED RETENTION$ $ C WORKERS COMPENSATION RM3WC00009-231(AOS) 10/01/2023 10/01/2024 X PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER A YIN RM3WC00008-231(FL,ME,NJ) 10/01/2023 10/01/2024 1,000,000 ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ A OFFICER/MEMBER EXCLUDED? ❑N NIA (Mandatory in NH) RM3WC00007-231(MA,WI) 10/01/2023 10/01/2024 E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ D Crime V1FFC1230601 01/01/2023 05/19/2024 Limit 5,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Re:Ref#: FX00000112 Monroe County BOCC is included as Additional Insured where required by written contract with respect to General Liability and Auto Liability. 1r 'a, 1f 1.31 24 m CERTIFICATE HOLDER CANCELLATION " Monroe County BOCC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Insurance Compliance THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PO Box 100085-FX ACCORDANCE WITH THE POLICY PROVISIONS. Duluth,GA 30096 AUTHORIZED REPRESENTATIVE ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 2384 AGENCY CUSTOMER ID: CN142743557 LOC#: Tampa ACCORD ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED MARSH USA,LLC. Republic Parking System,LLC 633 Chestnut Street Suite 2000 POLICY NUMBER Chattanooga,TN 37450 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance Auto Physical Damage and Garagekeepers(ADS)- Everest Indemnity Insurance Company 10/01/2023-10/01/2024 APD#-RM3CA00010-231 GKLL#-RM3CA00022-231 GKLL Limit-$1,000,000 per location on an excess basis APD-$50,000 deductible per unit GKLL-$150,000 SIR per unit Auto Physical Damage and Garagekeepers(MA)- Everest Indemnity Insurance Company 10/01/2023-10/01/2024 APD#-RM3CA00009-231 GKLL#-RM3CA00023-231 GKLL Limit-$1,000,000 per location on an excess basis APD-$50,000 deductible per unit GKLL-$150,000 SIR per unit ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 2385