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Item N01 N1 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tern James K.Scholl,District 3 Craig Cates,District 1 Michelle Lincoln,District 2 ' David Rice,District 4 Board of County Commissioners Meeting May 15, 2024 Agenda Item Number: N1 2023-2505 BULK ITEM: Yes DEPARTMENT: Administration TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard n/a AGENDA ITEM WORDING: Acting County Administrators Report for May 2024. ITEM BACKGROUND: n/a PREVIOUS RELEVANT BOCC ACTION: n/a INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: n/a DOCUMENTATION: CAD 1 Monthly Report.pdf FINANCIAL IMPACT: n/a 3097 MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Kevin Wilson Acting County Administrator DATE: April 30, 2024 SUBJECT: Monthly Activity Report for May 2024 MONTHLY ACTIVITY REPORT—MAY 2024 Key West International Airport 8-10 JetBlue Corporate Headquarters Meeting in NYC 23-25 Meetings with Airport Finance Team 28-30 American Assoc of Airport Executives (AAAE) Annual Conference— Nashville, TN Florida Keys Marathon International Airport 18 Runway Re-alignment Meeting 27-28 Sponsorship of Marathon Power Boat Races Extension Services: Number of services provided: 52 phone calls, 120 emails, 51 one on one consults, 14 office visits/visits to clients, 31 learning events with 437 participants, 8 media submissions, and 202 publications distributed. Total Budget for FY 23/24: $286,482; Year to Date Expenditures and Encumbrances: $208,113; Remaining Balance: $78,369; Percentage of budget spent and/or encumbered year-to-date: 72%. The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia held a workshop for the Community Disaster Resilience Zone (CDRZ) designated communities to share over 20 CDRZ-specific technical assistance grants and partners to help them move toward climate resiliency. Alicia developed a resource guide for the 13 CDRZ communities in Southeast Florida to access partners who will provide technical assistance in resiliency planning. • Alicia co-taught the Beginning Grant Writing Workshop. This workshop helps non-profit and community organizations learn to graft excellent grant proposals. It is a two-part workshop. 3098 • Alicia worked with the Community Voices, Informed Choices leadership team to plan summer and fall offerings included community engagement on climate change using the Climate Choices forum framework. • Alicia is participating on the Southeast Florida Climate Compact, Climate Leadership Summit conference planning committee. This years Summit will be held at the Casa Marina in Key West on December 16-18, 2024. Save the date, we are putting together an excellent program! • Alicia presented the Climate Smart Floridians program to the Upper Keys Garden Club and facilitated a great conversation about conservation. • Alicia spoke on the radio about the Florida tax holidays. More information can be found at hops:Hfloridarevenue.com/Pages/SalesTaxHolidays.aspxx The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly organized and led calls on a potential new invasive Xeniid soft coral species from the Indo-Pacific that is currently present on the northside of Cuba, Puerto Rico, and Venezuela. Florida's Coral Reef Resilience Response has created a working group with the NOAA Aquatic Invasive Species team to write a 2-page fact sheet for the US Coral Reef Task Force Meeting in Washington DC. We will be creating a strategic plan to educate the public in the near future. • Shelly was elected to chair the 7-member City of Key West Sustainability Advisory Board. The SAB responds to requests by the City Commission and works to educate and engage the public in efforts to make the community of Key West, including residents, businesses and institutions, more sustainable as well as promote the sustainability of the community as a whole, considering public and private actors and their effects on ecological, economic and community systems. Shelly presents at these public bi-monthly meetings at City Hall on topics such as Sargassum composting, 2023 marine heatwave, coral bleaching, and stony coral tissue loss disease. • Shelly was one of 30 Extension faculty chosen to present at the Public Issues Leadership Development conference in Washington DC with 300+ attendees. Shelly presented on the Florida's Coral Reef Resilience Program communication team and the framework's applicability to other Extension programming to respond to human health or environmental crises. Comments from North Carolina included that Shelly is definitely very passionate about her work and an attendee from Illinois said she is always amazed at the work of Extension and how we bring communities together on difficult issues. The Environmental Horticulture Extension Agent accomplished the following activities: • Maria Quirico, Environmental Horticulture Agent I at OF/IFAS Monroe County Extension, engaged in various impactful activities and initiatives within the environmental horticulture field. Notably, Maria conducted multiple consultations, including phone, email, office, and one-on-one sessions, totaling 31 phone consultations, 35 email consultations, 11 office consultations, and 50 one-on-one consultations. 2 3099 • The UF/IFAS Master Gardeners volunteer program, under the guidance of Maria Quirico, dedicated significant volunteer hours amounting to 114.85, demonstrating a solid commitment to community engagement and service. This dedication extended to participation in group learning events and the distribution of publications, further enriching the dissemination of horticultural knowledge within the community. Maria Quirico presented about the Florida-Friendly Landscaping (FFL)program during a homeowner's association (HOA) meeting at Summerland Key on April 27, highlighting the importance of sustainable landscaping practices for the local community. Maria's creative works during the month included crafting a presentation for a compost project aimed at diverting food waste, creating healthy soil, and educating on sustainability, as well as writing an informative article titled "Deciphering Florida Keys Soil: Pre-Garden Essentials" for the Keys Weekly newsletter. • Maria contributed to media coverage by announcing the Arbor-Earth Day Eco-Fair at the Tropical Forest Key West on US 1 Radio's Morning Magazine. Maria also played a pivotal role in plant clinics conducted by Master Gardeners, attended field visits, and delivered presentations and workshops at various Arbor-Earth Day events. The County Extension Coordinator and Program Specialist II accomplished the following activities: • Brynn certified 26 Monroe County Clerk Employees in American Heart Association CPR and AED use for adult, children, and infants. • Brynn certified 17 participants in American Heart Association CPR and First Aid. This included the Monroe County Public Information Officer and Monroe County Extension Director. • Brynn spoke on US 1 radio about the Arbor-Earth Day Eco-Fair event and announced her CPR course availability. • Brynn wrote an informational article on the small tooth sawfish which was published in the Key West and Upper Keys edition of the Keys Weekley Newsletter. ENGINEERING SERVICES/ROADS Key Deer Boulevard (North of Watson Blvd) Roadway Project: • Request for Qualifications for Engineering Design and Permitting Services was advertised December 22nd with an opening date of February 7 h. • Ranking meeting of design firm respondents was held on February 26 h with CW3 Engineering as the highest ranked. • Approval to negotiate a contract with CW3 Engineering was approved on the March 20d' BOCC meeting. • Consultant submitted cost proposal and scope for staff review; negotiations are ongoing. Bridge #904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge (Card Sound) Replacement Grant Award: • Public meeting was held December 5th, 2023. 3 3100 • Amendment 1 was approved on the December 13th BOCC meeting to add additional soil borings and geotechnical evaluation for the bridge approaches to the design consultant scope of work. • Consultant submitted draft Natural Resources Evaluation, Cultural Resource Assessment Survey and US Coast Guard Advance Authorization Letter to County and FDOT on December 23, 2023. • 100% design plans were submitted on April 12, 2024, and are under County and FDOT review. • Local Agency Program Agreements for Construction and Construction Engineering & Inspection (CEI) services is on the agenda for BOCC approval on the May 15' agenda. Bimini Drive (Duck Key) Bridge Replacement: • Substantial Completion issued for September 14, 2023 • Deck grinding, grooving, sign installations,joint sealing and thermoplastic striping remain. Deck grooving scheduled to be complete by April 30d'2024. • As-built drawings need to be submitted and certified. Harbour Drive(Duck Key) Bridge Replacement: • Notice to proceed was issued for September 25, 2023 with a Substantial Completion date of March 28, 2025. • Phase I temporary roadway widening is complete. • Contractor has begun Phase 2 demolition of East side of bridge. • Intersection of Bimini Drive and Corsair Road is closed with detours in place. • Timber deck on East Side of bridge has been removed and a guardrail system installed. • Calculations and submittals to the FOR are ongoing. Seaview Drive (Duck Key) Bridge Replacement: • Contractor was put on Notice by staff for failure to carry the work forward expeditiously. • Contractor stopped work pending payment distribution to be determined by Bonding Surety. • Contractor continued with work activities on March 21". Concrete piles were delivered and installed in the Steel I-beam templates in preparation for pile driving work. • Pile driving work completed on March 26 h. • End Bent 2 was formed and poured 2nd week of April and concrete break tests to be complete by 2nd week of May. • All shoring and form work submittals for the cast in place beams have been approved by the EOR. No Name Key Bridge Sidewalk and Guardrail Repair Project �taff Engineering design is complete. • is preparing project manual and contract documents for bidding. • Project was submitted to FDOT for grant funding on March 14d'; Garrison Bight Bridge Navigation Lights Replacement Project • Engineering design is complete. • Staff is preparing project manual and contract documents for bidding. 4 3101 • County attorney is reviewing project manual; • Approval to advertise for construction bids will be requested at May 15'h BOCC meeting. Ocean Bay Drive Bridge Repair • Engineering design is complete. • Staff is preparing project manual and contract documents for bidding. • Project was submitted to FDOT for grant funding on March 14''. Sands-Big Pine Key SLR Roadway Pilot Project: • Unable to proceed with project until sufficient funding is secured. • Staff submitted an $11,732,000 grant application to the FDEP Resilient Florida Grant program to partially fund construction. The project is ranked 24th and will not be award in this 2024/2025 cycle. The County will have to reapply this year. Twin Lakes-Key Largo SLR Roadway Pilot Project: • Construction Engineering and Inspection Services contract on May BOCC meeting agenda. • RFP for Construction bid award—contract on May 15 BOCC agenda. Key Largo III (Burton Drive, Harry Harris): • Construction Engineering and Inspection Services contract on May BOCC agenda. • Construction bid award contract on May BOCC agenda. • FDOT Supplemental agreement to add CEI services to SCOP grant agreement— anticipate May BOCC agenda. GIS Based Roadway Asset Management and Work Order System: • Contract with Novotx for Elements XS Asset Management and Work Order system was executed in February. • A preliminary meeting was held on March 27 h with GIS and IT staff, and the consultant to confirm system parameters prior to beginning implementation. • IT staff completed required system checks; GIS system parameters are pending. Roadway Vulnerability Study and Capital Plan: • Staff conducted Stillwright Point Sea Level Rise adaptation alternatives workshop in Key Largo on December 12''. • Task Order for Stillwright Point 1 to 6 inches of paving was approved at January BOCC meeting • Task order update for 1 to 6 inch paving is scheduled for April BOCC meeting. • BOCC directed staff to proceed with alternative 1 paving 0 to 2.5" as indicated by stormwater modelling,prepare draft flowage easements and evaluate signage needs. Boca Chica Road Hurricane Irma Repairs Project: • All sheet piling, deadman anchors, and concrete cap have been installed. • Project is on hold due to active sea turtle nests on jobsite per Florida Fish and Wildlife Conservation Commission. 5 3102 • Initial meeting with NASKW to review the effect of their application for abandonment was held on 17 October. • Discussion was held on November BOCC meeting. Discussion. • Monroe County is terminating project to transfer jobsite real estate to the U.S. Navy. FEMA reimbursement for items completed is ongoing. • Termination for Convenience letters were given to contractor and design consultant on February 20''. • Final invoice, retainage, and project closeout documentation has been submitted and processed. Card Sound Road Mill/resurface/restriping: • Milling and paving operations were completed October 20'', 2023. • The installation of permanent signs and shoulder gravel was completed December 2023. • All construction items have been completed and Substantial Completion letter was given to contractor on February 29 h. • Final invoice was submitted for processing and FDOT closeout process is underway. Card Sound Bridge Project Development& Environment Project: • FDOT staff is working to prepare a Local Funding Agreement for BOCC approval; the agreement will document the local match that will be required in addition to the $1,863,000 federal appropriation to fund the PD&E phase of the Card Sound Bridge Replacement. • Anticipate completion of ETDM screening and NEPA Class of Action determination in June 2024. • Staff held meeting with FDOT Planning staff on April 24 h to review the proposed scope of work for the PD&E. • Local Funding Agreement is anticipated to be on the July BOCC agenda for approval. • Anticipate advertising RFQ for PD&E services in November 2024. Toms Harbor Bridge Repairs: • Engineering design and permitting is at draft 100% as of April I Ph • Staff received confirmation from FDOT that SCOP funds have been awarded for the construction phase of the project. Funds will be programmed in the FDOT FY 25 and construction is expected to begin in Fall 2024. Staff provided updated cost estimate to FDOT for Work Program update on April 4th. • Staff and design consultant responses to 90% ERC comments by FDOT complete. • Consultant submitted draft permit applications for review on April 18''. Crane Boulevard Shared Use Path- (Upper Sugarloaf): • Design contract approved- April BOCC meeting. • Design Consultant kick off meeting to be scheduled with FDOT in May. 6 3103 Stillwright Point Road Elevation and Drainage Engineering Design and Permitting (Key Largo): • 30% design phase ongoing—scheduled for June 2024. • Consultant working with KLWTD to determine best design to minimize impacts. • Preapplication meeting held with SFWMD in March. • Staff submitted 1st grant reimbursement request to FDEP- awaiting response. Conch Key Roadway and Drainage Adaptation Project • Staff provided signed match form to FDEP on October 3 1" and updated certificate of insurance on November 8th. Resilient Florida grant agreement for Conch Key Road Adaptation project on January agenda for approval. • Request for Qualifications for Engineering Design and Permitting services is complete with a response date opening of June 6th, 2024. Winston Waterways Road Elevation and Drainage Project • Resilient FL and HMGP grant agreements were approved at the January BOCC meeting. • A request for qualifications (RFQ) for design services that includes both grant program requirements has been. Advertised. Response opening date is June 4, 2024. Big Coppitt Road Elevation and Drainage Project • Resilient FL and HMGP grant agreements were approved at the January BOCC meeting. • Staff has completed a request for qualifications (RFQ) for design services that includes both grant program requirements; • RFQ was advertised for responses on April 18''; response opening date is June 5, 2024. Flagler Avenue Road Resilience and Drainage Project • The HMGP grant agreement that will fund 75% of the project design was approved at the January BOCC meeting; • Staff is drafting and RFQ for design and permitting services • Staff will be coordinating with City of Key West personnel for project kick off so that City needs and responsibilities are identified and addressed during design. Eaton Street Paving Project • Staff met with representatives of the City of Key West to discuss conditions on Eaton Street on January 29 h; • It was agreed that the City of Key West and Aqueduct Authority would repair their utility trenches on the road section from Simonton Street to White Street and then the City, FKAA and the County would share the cost to overlay the roadway using the City's on call contract with Toppinos. • County staff drafted an interlocal agreement and forwarded it to the City and FKAA for review. • City is obtaining a scope of work and cost proposal from the contractor so that ILA may be finalized. ROADS & BRIDGES 7 3104 Upper Keys Road Department: • Buzz Bar/Flail Operation— 104,361ft/19.77 miles • Buzz Debris —9280 lbs/4.64 tons • Weed eating Operation—2,780 feet • Sweeping Operation—66,493 ft/12.60 miles • Sign Department—51 new signs and 16 new posts installed, 8 locates performed and 2 delineators installed • Shoulder Work— 1,510 linear feet of shoulder work using 61 tons of aggregate on 4 roads. • Tree trimming/limb removal- 6,620 lbs/3.11 tons on 4 roads • Cemex quarry material pick up —34.31 tons of 457 rock, 35.70 tons of crushed limestone rock • Road Repair— 10,530 sq. ft using 201,000/100.5 tons of permanent cold patch or millings on 5 roads. • Tree Removal — 1 tree removed from county ROW on 1 road. • Pre-hurricane coconut removal/tree trimming-17,140 lbs/8.57 tons removed on 23 roads • Vac Drains —78 Drains vacuumed on 38 roads • Trash/Debris/Refuse Picked up and removed—2,232 lbs/1.12 tons. Upper Keys Road Department Special Projects/Support: • Compromised tree removal at Burton Dr/Banyan Ln, Tavernier • Collaborate with FKEC regarding resident bee hives in county ROW to be removed for electric line tree trimming. • Assist Facilities to haul river rock to Murray Nelson Building • Assist Solid Waste with transporting equipment. • Completed 930 feet of road repair and shoulder work on Valois Blvd and Charlemagne Blvd in Key Largo • Ongoing collaborative efforts with MCSO, Ocean Reef Unit, regarding violation of County Resolution number 154-2022 parking issue on Card Sound Road • Card Sound Road/CR905 Trash and Debris clean up removed 1200 lbs. of trash • Kay Dr/Ave D, Key Largo public access maintenance of weed eating and trash collection • Assist Land Stewardship Office with relocation of concrete poles from Rowell's park to CR905 property • Assist Parks & Beaches to haul off 1.74 tons of vegetative debris from Harry Harris Park • Continuation of pre-hurricane season Storm Drain Vacuum Operation on all Upper Keys roads • Completion of Saunders Creek Bridge Edification Project for Engineering Department/FDOT, new signage added to bridge supports for boater safety, new guardrail, graffiti removal, debris removal, etc. • New Employee, Daniel Hernandez,joined road crew on 4-22-24 • Sink hole repair on E. Beach Rd in Tavernier near Harry Harris Park • Assist MCSO with placement of sign posts at testing sight for radar gun speed enforcement 8 3105 Lower Keys Roads and Bridges: • Drain Cleaning and Inspections —Using the VAC truck on Stock Island: Peninsula Avenue, Laurel Avenue, 2nd Street, 1" & 3rd Avenue's, Maloney & Macdonald Avenue's. • Pothole Repairs: South Street Big Pine Key graded the road to repair potholes, no materials needed. • Brush cut/Chipping Operation - 21 Miles • Mowing Operation - 30 Miles • Weed eating Operation - 10 Miles • Sweeping - 15 Miles • Cold Patching—2.5 tons used on: Front Street, Stock Island • Mulch- 12 Loads • Tree Trimming 50 ft using bucket truck on Hunts Lane, Summerland Key. • Sign Department—36 Signs, 9 Posts, 13 Locates 240 ft Thermoplastic used on County Road Big Pine Key: 6" White 120 ft, 6"Yellow 120 ft, 12 RPM's two way yellow. Lower Keys Roads Special Projects —Support: • Support for Parks and Beaches, swept Higgs Beach parking lot. • Support for Fleet picked up Facilities Bucket truck from the garage in Marathon returned it to Facilities at Rockland. • Support for Park's & Beaches removed 2 tons asphalt debris from Higgs Beach hauled to Rockland property. • Support for Parks & Beaches, hauled two tons of sand from Rockland property to replenish Higgs Beach. • Roads Supervisor and Sign Tech. coordinated with MCSO: Sherriff Ramsey, Capt. Smith & Lt Barrios on Front Street project. • Front Street project,phase one completed: cleanup in preparation of Signage to be installed. • Coordinated with Project Manager from Engineering, and resident on Ave C Big Coppitt Key on Tree Removal issue. • Removed 30 ft dead coconut tree (struck by lightning) from right of way State Road 4A Ramrod Key, 8 tons of tree debris hauled to Cudjoe transfer station. • Fleet manager organized a demo with Roads and Solid Waste on high performance tractor with front boom and attachments. PROJECT MANAGEMENT Hurricane Irma Repairs: Following is a list of the remaining locations damaged by Hurricane Irma. Big Pine Key Community Park: Community Center Flood Panels • A change order is being processed to release the new flood panels for fabrication. 9 3106 Marathon, Tax Collector Seawall: • A pre-bid site walk was held on 4/23. • Proposals are due on 5/14 Veteran's Memorial Park: Bathroom Repairs • May BOCC agenda item. Hurricane Ian Repairs Following is a list of the remaining locations damaged by Hurricane Ian. Higgs Beach&West Martello: • All work of the fence contractor and separate court resurfacing contractor(being managed by Parks & Beaches)was completed in April. • Grand re-opening of the Higgs Beach pickleball and tennis complex was held April 8, 2024. • Working with OMB to revise schedule for A&E and construction efforts. Capital/Grant Funded Studies or Construction Projects: Bay Point Park (Drainage Study)—ARP: • Additional options being evaluated Big Pine Community Park Sports Field Improvements —ARP: • Contractor mobilizing Big Pine Employee Housing: • Sufficient funding not available. All bids rejected. Bernstein Park Re-Sod/Turf—ARP: • Received draft of park improvements in April. Reviewing plans with Parks & Beaches for response to design team. Blue Heron Park Pickleball Improvements —ARP: • Plans ready for permitting. Permitting started. Pending plan corrections to continue processing. East Martello Hurricane Ian Repairs • Proposals are to be submitted on 4/25. Emergency Operations and Public Safety Center —FDEM, HMGP, FDOT: • Building Certificate of Occupancy and Certificate of Substantial Completion granted April 19, 2024. Punch List items, including training, warranty and other items will continue for the next several weeks. • Final revisions to IT server room are under way and scheduled for completion in April. • Revisions to 911 Radio Room have been agreed upon and will start in early May. • 911 Consoles were delivered and installed in March. Installation of all Motorola and AT&T equipment started in April and will continue through May. • Working with furniture vendors on the order, delivery and install dates pending final layout and approvals. • Ribbon Cutting ceremony has not been scheduled but is being targeted for June 2024. Fire Station Bay Floor Resurfacing -ARP: • Pre-Construction meeting held April 26. 10 3107 Fire Training Academy New Burn Simulator Building: • Plans ready for permitting through the City of Marathon. • Fire Rescue is investigating construction funding sources. Gato Spalling—CAP: • The pre-bid site walk occured on 4/16/2024 Higgs Beach Restroom Replacement - TDC: • Roof complete. • Painting of building complete • Interior walls complete, interior tiling complete. • Lavatories, sinks water fountain, front roll-down door installed • Rough plumbing and electrical complete • Concrete ramps and walkways Complete • Exterior coral stone cladding installation under way • On schedule for June 17 substantial completion Higgs Beach Seawall Repair • The engineer continues to prepare the preliminary design document as well as providing an estimate cost. The 2 deliverables will be in hand the week of 4/1/24. HMGP Generators —HMGP: • no change, coordination with engineers, facilities and fleet continues • Generator locations reviewed and approved by county staff. • Surveying each of the generator locations complete; electrical design is occurring simultaneously. • Preparing for Phase I deliverables package expected mid-July HMGP Wind Retrofit—HMGP • Phase 1 underway- Engineers 90%plans underway • Engineers continue to investigate structural elements • Preparing for Phase 1 deliverables expected in June Jackson Square Jefferson Browne Redevelopment- CAP: • Design underway, engineers, designer and County staff have met onsite • Initial Environmental site assessment performed • RFQ for CMAR(Construction Manager at Risk) being prepared Jacob's Aquatic Center Pool Liner Replacement- TDC • Staff preparing the RFP. KW Lighthouse Deck, fence, and roof repair • Proposals were submitted on 4/24. The winning contractor is being identified. KW Lighthouse Stables Building Renovations and ADA improvements —TDC • County worked with KWAHS to prepare and submit a TDC Grant Application to fund the renovation and ADA improvements. Marathon Professional Building Recertification: • Recertification of electrical and structural conditions took place and submitted to City of Marathon. McFarland Johnson modified the inspection report and re-submitted to the City. • Required electrical repairs completed by Facilities Maintenance. After the fact permit ll 3108 will be required. • Received a design proposal from McFarland Johnson for structural spall repairs identified in structural inspection report. Repair project will be permitted through the City and repairs will be inspected by McFarland Johnson. Monroe County Historic Courthouse Masonry Repairs —CAP, DHR: • Identified alternate process using sealant • Requesting DHR approval of alternate method of waterproofing MCSO Marathon Substation ARPA upgrades • A new generator is being purchased for the building. • A task order for the parking lot modifications is undeway. MCSO Stock Island Jail Stucco and Spatting Repairs —CAP: • Pre-bid site walk for the stucco occurred on 4/22. • RFS for the spalling repair is in review and should be advertised in April. MCSO Stock Island Detention Center Generator Building—CAP: • Changes were requested by the MCSO corrections team. Revisions will be approved, incorporated, and an RFP will be issued in May. MCSO Stock Island Detention Center Kitchen Floors —ARP: • The cost to shut down the kitchen exceeds the cost of the flooring repair. As a result, this project will be expanded into a capital funded Kitchen Renovation. This project will be removed from this list next month. Murray Nelson Parking Lot—ARP • Permit application under review. • Contractor selection on hold until additional funding becomes available. Plantation Key Campus Redevelopment of the Ellis and Old Courthouse- CAP: o Floor plan 90% complete, pending funding—RFP will be issued. • Old Courthouse Meal Site in Clerk's old Offices: o Engineers spalling repair design proposal o accepted-task order issued. CIP submitted for spalling repairs. Rockland Key Fleet Facility—CAP: • Program drawings were approved and completed on 4/25 • 30% drawings are underway and should be finalized by the end of June. Roth 911 —MCSO: • Drawings are finalized and will be issued for permit. Rowell's Waterfront Park Phase 11—CDBG-CV, CAP: • RFP proposals exceeded construction estimate. Staff working with the design team and the lowest bidder on value engineering to reduce the project cost. • Staff working with Grant Administrator to request additional funding and grant extension thru Dec. 2025. Rowell's Waterfront Park Phase III (Tiki Huts)—TDC: • Advertising for RFP on hold until Rowell's Phase 2 construction schedule determined. • TDC funds rolled over to the 2025 fiscal year.. Tavernier Fire Station Hardening—CDBG-MIT: • Awaiting FL Commerce approval 12 3109 Transfer Stations Equipment Buildings -MCSW: • Waste Management is in the preliminary stages of building expansions. So CPH is adjusting their preliminary equipment building plans per discussions with Solid Waste Management. Site surveys for updated building locations completed in January 2024. • Task order for design documents thru construction closeout approved at the March BOCC meeting. 13 3110 FACILITIES—UPPER KEYS Upper IKeys 11�acflffies IIIaIitntenance Work Order Reporting 80 70 60 50impiiipmiival, 40 30 20 10 0 Jar, 24 FO) 24 Mar 24 Apr 24 May 24 Jur, 24 Jull 24 Aug 24 Sep 24 0(,1 24 N ov 2 4 1)e.c 24 --S—Ope r,Wo r k Orders --0—Npw Work Orders --�Pc6,vpd I-Js Mort W o r k 0 r(d P r s C:o irr 11 e e(d s M o r,r Monthly Work Order Completion Time IIIII Within 24 Holurs un Within 72 Holurs Longe r than 72 H olurs(imost�y it coirnpIlex jobs); 14 3111 FACILITIES—MIDDLE KEYS Upper IKeys 11�acflffies IIIaIitntenance Work Order Reporting 50 45 40 35 30 up III 25 F/00110,4411,11, 20 Is / 15 00? 10 5 0 Jar, 24 FO) 24 Mar 24 Apr 24 May 24 Jur, 24 Jul...24 Aug 24 Sep 24 0(,1 24 Nov 24 Dec 24 --S—Ope r,Wo r k Orders --0—Npw Work Orders --�Pc6,vpd I-Js Mort W o r k 0 r(d P r s C:o irr 11 e e(d s M o r,r Monthly Work Order Completion Time IIIII Within 24 Hears un Within 72 Hours Longer than 72 H olurs(imost�y imore coirnpIlex jobs); 15 3112 FACILITIES—LOWER KEYS 11 ower Keys 11�acflffies II aintenance Work Order Reporting 250 200 150 100 50 0 Jar, 24 FO) 24 Mar 24 Apr 24 May 24 Jur, 24 Jul 24 Aug 24 Sep 24 0(,1 24 Nov 24 Dec 24 --8—Ope r,Wo r k Orders —0—INPw Work Orders --�Pc6,vpd :I-Js Mort W o r k 0 r(d P r s C.o irr p 11 e:e(d s M o r,r Monthly Work Order Completion T'ime iiiiiiiiii W li t h�i n 24 Hours im Within 72 Hours 0 Longer than 72 Holurs(irnosfly it coirnpIlex jobs) Keys Facilities Maior Accomplishments • Completed new office at State Attorney's 2nd floor. • Clear out the sheds located at KOTS and dispose of them. • Historic Courthouse removed floors damaged by termites. • Historic Courthouse Renovation Project 16 3113 FACILITIES—CORRECTIONS Correction Facilities Maintenance Work Order Reporting too 250 200 Lso N DOOM 00 .............. 50 01 0 ................... ............ 00 t 2 N 0 wq 1-4 `Hrmi�,, k ss Opc,Work Ord,:- N—Work Ord,-Re,ew,,J this Month Work Orders(,orrph ted this Month Monthly Work Order Completion Time Within 241-1—s Within 72 Flours Longer than 72 FlMrs(mostly more complex jobs) JAIL • Gary's plumbing continued replacing pipes under the jail. • Maverick elevator continued mandated upgrades. • Siemens continued upgrading the fire panel 17 3114 PARKS AND BEACHES UPPER KEYS Rowell's Waterfront Park • Installed manual flush valves • New storage unit installed for tools and equipment Key Largo Community Park: • Gates repaired at basketball courts/hockey rink • Pool drain covers replaced at Jacob's Aquatic Center • Broken water pipe repaired at Jacob's Aquatic Center • Benches throughout the park repaired Harry Harris Park: • New batting cage netting installed • New shade structure over bleachers installed LOWER KEYS Big Pine Park and Activity Center: • New hockey goals installed • Big Pine Park building touched up paint • Fencing repairs at tennis courts and skate park Watson Field: • Volleyball net replaced • Volleyball boundary netting installed • Ice machine repaired Blue Heron • Added shade structures • Added ADA signage Bay Point Park: • Trees cutback • New delineators installed Bernstein Park Lch: Received donated refrigerator and freezer from Dept. of Health. Higgs • New pickleball and tennis courts opened • Two new doggie bag stations installed at Higgs Dog Park • Railings removed from Higgs Beach pier for repair Recreation Centers: 18 3115 FLEET MAINTENANCE GPS: • SAMSARA GPS installations to date: 489 Assets • SAMSARA GPS installed all generators. • SWM has been added to Samsara and will utilize a system to enhance tracking of illegal dumplings, instead of a separate system saving the county money. • Lead Mechanics Samsara GPS vehicle monitor training—On Going. • Added Julie Cunio to the Samara GPS system in order to run reports for FEMA. • Additional units received and back up cameras ordered for SST buses in cooperation with Mark Gongre process started Seven (7) units complete, including cameras over wheelchair lift. Generators: • Fleet re-establishing oil sample program for generators. • Discovered issues with the oil sample on GENFRMAN, changed oil and will continue to monitor. • DUE TO THE COMPERMIZED 6,000 GALLON FUEL INTERSTICIAL TANK, Plans being worked on to take GENMEDEX offline with backup as temp replacement. 150kw Received quote. GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT. Quotes presented to FAC and trying to acquire ARPA funding for replacement. Still looking for funding • TAVENIER FIRE STATION 422 Generator 1437/492 ingested an Iguana that damaged the fins on the radiator as it went through the belts. Fan Belts replaced; Radiator is not leaking. -PORTABLE GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT • Working on getting Old Jail power transfer to FAC43084 need assistance from FAC to transfer circuits to this generator. 19 3116 • West Summerland Key communication tower generator fail to start on weekly exercise. Generator is not repairable. Portable generator 4 FAC984, an 80kW assigned, connected, and secured to the site. This portable Generator is required to be removed from site prior to any major storm and returned as soon as possible after any major storm passes. GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT. • KL Andros Road tower generator has been taken off-line and fuel drained. A portable generator 4 FAC9866 a 38kW, has been assigned, connected, and secured to the site. This portable Generator is required to be removed from site prior to any major storm and returned as soon as possible after any major storm passes. GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT. • Ruth Ivins gen size according to Marathon Electric (Randy Mearns)needs 30kW. Temp Portable has been identified and connecter to the building. Transfer switch installed. PERMANATE GENSET AND FUEL TANK IS IN NEED OF DESIGN AND INSTALLATION. Working with Health Dept. to possibly obtain a grant to help fund the proj ect. • Sugarloaf fire station A portable generator a 40kW, has been assigned, connected, and secured to the site. Gen Crew responsible for Sugarloaf FD gen fueling. PERMANATE GENSET AND FUEL TANK IS IN NEED OF DESIGN AND INSTALLATION. • PORTABLE GENERATOR FAC 10183 —IDENTIFIED AS THE BACK UP FOR CARD SOUND, AT MAR YARD FOR ANNUAL LOAD BANK • Specing right sized back-up generator for Bernstein Park—per the usage, a 100Kw has been determine for the need. • Repaired Portable generator 4 FAC668 a 100kW, has been assigned to the Sheriff's Firing range removed after season facility. This portable generator is to be stored at the Marathon Garage due to elevation issues and deployed as needed after major storm as needed. • Assisted with switchgear repair at Marathon Airport- High Priority due to recent activity. Working with Mike to try to replace all transfer switches at the airport-will need assistance from project management. • THERE ARE 13 GENERATORS THAT HAVE BEEN DECOMMISIONED, NEVER BEEN REPLACED TO DATE. • New gensets at EOC set. Fuel tank approved by FDEP and load banks scheduled for 3-28 • Working on specs for new public defender's office- quotes submitted to Wendy at Project Management Fleet is waiting on direction from her. • Installed back up at Sugarloaf firehouse. • Working with SWM to install generators at transfer stations until HMGP grant can be finalized. Quotes received waiting for a call back from Sheryl for approval. • Working with FAC to build a"total pack generator"with built in transfer switch for the Marathon substation. This will ensure all of the buildings and ALL OF THE AC SYSTEMS will work on backup generator power. • New fuel tanks being fabricated for various portable generators. 2 complete 1 in process • All generators exercised a minimum of once a month. Scheduled for Wednesday Exercise at various hours due to building requirements. • Special Maintenance and corrosion control Emergency Communications tower generators —On Going CRCFleet ordered 3 new 40kw portable generators 1 new 12kw portable 20 3117 generator and took possession of a 56kw portable.New Generator Program Tillable PDF PM forms created. • New contractor end of work checklist created to ensure site is fully operational after repairs. Sheriff Department: • Working with MCSO to provide documentation for their accreditation process. Provided for 2024 again. • Communicating with new Sheriff Dept. Fleet Manager regularly—On Going • New Sheriff Dept. interlocal agreement-pending • Performing multiple recalls on Sheriff's Ford vehicles "In-House" Warranty repairs, thus reducing the downtime in the dealerships • Train and mentor, the Sheriff's Fleet Manager as to the FASTER software with literature and video's—literature has been issued with On Going mentoring. • Provide documents on service and repair and accreditations to MCSO Corrections for their accreditation process. ongoing • Including one MCSO unit in Samsara GPS Pilot Program to isolate a GPS signal loss on the 18-mile stretch. Vehicle Accident Repair: • Incident/accident process up for further discussion at May 14'h Fleet staff meeting. • 10 (10) accident repairs in progress. Two (2) Totaled asset in process • Updating the SOP for processing accidents. • Cross-training ongoing. Vehicle Replacement: • Purchase Orders generated for 45 new assets are on order. • Updating Risk Department; advising of added and deleted units for insurance purpose • Updating Clerk's Property Control office; advising of added and deleted units for Asset tag management purpose. • Creating SOP for commissioning new vehicles — I"Draft completed. • Created SOP for Equipment/Unit Department transfers. Surplus: • Next sale Surplus:14 assets. • Updating Risk Department; advising of added and deleted units for insurance purpose— On Going. • Updating Clerk's Property Control office; advising of added and deleted units for Asset Tag management purpose.—On Going. • Assisting Social Service Department with surplus vehicles. Awaiting Grant Release for Two (2) assets. • Seeking salvage companies for disposal of scrap metal and non-sellable County units. — Using Paradise Towing and Weeks for scrap removal. • Creating SOP for decommissioning and Surplus Sales of County Assets. • Created multiunit release form for surplus release. • Created SOP and for Equipment/Unit moving to Surplus. • Cross-training ongoing Fuel Management: • Investigating a Catwalk for Magnolia Fuel Tank 21 3118 • Fuel Billing cross training-High Priority-ongoing. • The two fuel sites at Marathon and Magnolia combined,processed and distributed approximately (6353.360) gallons of unleaded and(2323.500) gallons of diesel fuel. Fuel Storage Tank: • As of June 1, 2023, Fleet Management is managing the Fuel Storage Tanks for all of Monroe County in order to maintain stability, standardization and uniformity in the compliance of Certifications, Certificates of Insurance (COI)with Florida Department of Environmental Protection (FDEP) and any other documents. • The Generator Shop on Marathon will be the primary M&R facilitators for Fuel Storage Tank compliance. • All regulated tanks complete on annual inspections. • FDEP- continue to work on bringing the fuel storage tanks into compliance and updated registration on the 14 tanks. As of 4-04-2024, all 14 stored fuel tanks for Monroe County BOCC are in compliance with FDEP. • Fourteen (14) Green Three Ring Binders of documents one for each fuel Storage Tank site, will be developed and kept current, for compliance, at the Marathon location. On Going • An Electronic file will be developed and kept current for all documents on each fuel storage tank site, in order to present to an FDEP official when requested. Hard copies will be sent to each Facilities Building Manager to be kept on site. • Fuel Storage Tanks will be regularly inspected and maintained in compliance by the Generator techs when performing generator M&R. Any M&R documents will be added to FASTER, the three ring binders and the electronic files. On Going. • Documents are to be kept per the regulations of FDEP and the Sunshine Law. • Working with FAC to obtain new fuel polisher with a much higher flow rate-will have all tanks polished prior to June 1 • Working on topping off tanks, need approximately 15,500 gallons of diesel to complete. SOP is in draft. Storm Preparation: • Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential weather event. Developed a Disaster Preparedness Plan for Fleet rechecked all team members for foul weather gear and readiness. • Work with Preliminary Damage Assessment Team with training—On Going • Continued Web EOC Training with Bill Uptegrove and Keith Moriarity, —on going. • Check fuel levels and topped of portable fuel tanks in preparation for storm season. On- Going. Fleet Employees: • Fleet Director created extensive Professional Development training planners, applicable to the automotive industry, for all Fleet Personnel. On-Going • "In-House"Ford warranty training and connectivity-ongoing • Provide Techs with personal protective equipment,phones, Gatorade,t-shirts, rain gear, hybrid safety equipment, etc. —On Going • Fleet Director has registered BOCC Monroe County Fleet with A.S.E. to manage employee A.S.E. Certifications. —On Going 22 3119 • The Fleet Team currently has 139 A.S.E. Certifications. 3 Heavy Truck Master, 2 Truck Equipment Master's and 6 Automotive Masters. Two Team members are Triple Masters. • Plantation Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for 2024. • Rockland Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for 2024. • Marathon Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification for 2024. • All garage employees received monthly safety training— Safety Topics. ladder safety and hand tool safety. • Free On-Line training available through our STARS access through Ford—On Going • Mechanic Leads educate and mentor their Teams on the processes for FORD Stars individual technician training—On Going. • Fleet cross training and refresher training—On Going. • Creating "In-House"new hire and departure checklist. On-going (Tania and Bill). • Internship position to hire students from Monroe County High School Automotive Programs at Coral Shores and Key West High Schools. Other Fleet Items: • Three garages combined, work orders for the month, 472 Work orders completed. • Provided vehicles for the Keys Coast project. - On Going • Monroe County Fleet Management is providing Maintenance, Repairs and Ford "In- House"warranty work for the following agencies: 1. The City of Key Colony Beach's Public Works and Law Enforcement vehicles. 2. The City of Marathon's Fire Rescue and Law Enforcement vehicles 3. Keys Energy 4. The Monroe County School District 5. Florida Highway Patrol for Troop—E 6. City of Key West Speedo Calibrations 7. • Perform Speedo Calibrations with M&R for Florida Highway Patrol for Troop—E, in addition with the supporting FHP rotating into Monroe County until 2025 • In discussion with FWC to perform Speedo Calibrations, first calibration performed on June 16, 2023. • Assisting MCFR mechanics for their A.S.E. recertifications, that will help with their E.V.T. certifications. o NFPA 1071 Standard for Emergency Vehicle Technician Professional Qualifications, o NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Emergency Vehicles. o NFPA 1912: Standard for Fire Apparatus Refurbishing o This will Help MCFC with their ISO rating. - On Going Mentoring • Working with and coordinating "In-House"Ford Warranty repairs and claim submissions for MCFR mechanics so the work can stay internal —On Going Mentoring • Mentoring Monroe County FR with coordinating training for MCFR mechanics Joe Maus and Robert Egger. Both are now under the Ford STARS training and both have access to 23 3120 all Ford Service publications with IDS and FDRS diagnostic systems to support their operations. —On Going Mentoring • Created four(4) RED BOOK binders, one for each garage and generator shop with needed information on how to address items like injuries, emergencies, and contact information to perform daily duties in the absence of the Mechanic Leads. • Monthly Staff meeting held at the Marathon Garage. Next meeting is for 5/14/2024. • Garage Inspections held Monthly - On-Going • Work in Progress Revise vehicle numbering system for County vehicles —On Going. • Mandatory Take home vehicles for on-duty mechanics —On Going. • Provide strategic plans, monthly safety reminders-eco driving instructions, etc.- Distributing to All Users —On Going • Re-implementing garage weekly communications meetings —On Going. • Reorganizing Fleet Staff duties,responsibilities, and direct reports —On Going. • Replace old, three outdated garage shop trucks-pending. 2 have been received and waiting on the 3rd • Replacing defective license tags for various Department vehicles - On Going • Replacing old worn-out vehicle decals for various County Departments —On Going • Researching MSDS availability on web-pending www.msds.com • Verified toll by plate invoices for various Departments - On Going • Verify mechanics CDL driver license and endorsements —Verified and scheduled for exams —On Going • Created a FASTER Dashboard to monitor all four shops top ten Key Performance Indicators (KPI's). 24 3121 0 VETERANS AFFAIRS CLIENT STATISTICAL DATA Monthly Report 4/1-4/30/2024 CLIENTS ASSISTED VA Phone Calls 452 Client Data 1,994 New Clients 27 Field Visits 2 Compensation and Pension Filings 40 Flag Presentation 2 Homeless Veterans Assisted 1 Community Involvement 356 Board of Veterans Appeals Hearings 1 Marathon Mobile Office 5 Major Community Event Florida Recreation&Parks Assn.Annual Summitt VETERANS TRANSPORTATION PROGRAM Transportation Calls 109 Veterans Transported 47 FINANCIAL AWARD DATA Retroactive Payments $ 350,595.49 Reoccuring Annual Payments $ 571,377.60 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156 3122 County Of Monroe ��' � �� Monroe County Fire Rescue The Florida Keys 490 63r1 Street Ocean Marathon, FL 33050 � . Phone (305) 289-6005 �u Monthly Activity t - April Fire Rescue ■ Operations and administrative members completed fingerprint enrollment for access to the new Fire Rescue Headquarters at the Emergency Operations Center building. ■ Crew members from Station 11 attended the "Earth Day Community Celebration & Mangrove Planting" event hosted by CoastLove at Summerland Farms, supporting the community on Summerland Key and giving out fire prevention "Summer Fire Safety" materials to attendees. ■ Crew members from Station 13 attended the "Boy Scout Pinewood Derby Race" event at Camp Sawyer on Big Pine Key, providing first aid information and supporting the Boy Scout families in attendance. ■ Crew members from Station 13 attended the Reading event at the Big Pine Library. ■ Crewmembers from Station 13 and Training Academy Paramedics provided medical care and services as needed for participants in the 7-Mile Bridge Run. ■ Held a Labor Management Committee meeting with department members. ■ Held negotiation meetings with the IAFF Collective Bargaining unit's representatives. ■ Attended the Urban Area Security Initiative (UASI) funding workshop for fiscal year 2024. Trauma Star/ EMS ■ Conducted a Quality Assurance meeting with the Lower Keys Medical hospital and Trauma Quality Assurance meeting with Jackson South Hospital. ■ The Quality Assurance / Quality Management (QA/QM) team reviewed 100% of patient care reports to improve our patient care delivery and documentation. ■ Conducted a Flight team monthly meeting which included Quality Assurance and documentation guidelines/feedback, upcoming training, and communications discussions. ■ Held a Quarterly Trauma Star Safety Meeting. ■ Conducted a meeting with current Class A,ALS/BLS interfacility ground transport COPCN holders to discuss transport data, ordinance compliance, and the current challenges they face operating within Monroe County. ■ Attended the Coordinated Opioid Recovery (CORE) network meeting to develop a response and treatment plan to bridge the gap of services to manage the opioid crisis in Monroe County utilizing grant funding options. ■ Conducted 32-hours of Emergency Medical Services (EMS) training to the new hire academy class. ■ Hosted a grant funded 8-hour Advanced Airway course for thirty (30) MCFR personnel at the Monroe County Fire Academy. The grant was provided through the Florida Department of Health. 3123 Monthly Activity Report April 2024 Page 2 of 3 ■ Two (2) EMS division personnel attended a National Fire Academy Supervising EMS course at the Florida State Fire College. ■ Provided a Presentation about the Trauma Star Program with a demonstration of loading a simulated trauma patient into the aircraft for this year's Leadership Monroe group. ■ Completed Advanced Life Support and Basic Life Support recertification for personnel. Key West International Airport/Fire Station 7 ■ Attended each of the EYW Operations Meetings, Construction Meetings,Airlines Meeting and Airport Tenant Meeting. ■ Attended the quarterly U.S. Coast Guard Area Maritime Safety Committee meeting with agency partners. ■ Three (3) ARFF firefighters traveled to the Fire Academy of the South in Jacksonville, Florida and attended an FAA approved ARFF refresher training class and live fire scenarios. ■ Five (5) ARFF firefighters traveled to the Atlanta Fire Training Center in Atlanta, Georgia and attended an FAA approved refresher training class and live fire training scenarios. ■ Completed fire extinguisher training for airport fueling personnel in accordance with FAA regulations. ■ Assisted training with equipment support for MCFR's role in the 7-Mile Bridge Run. Fire/EMS Training ■ Conducted facility and live fire training for forty-five (45) firefighters from Stations 22, 18, 17, 13, 11, 10, 9, 8 and 7. This is an ISO requirement for firefighters and the training provided maintains the state fire certifications for personnel. ■ Provided new hire training for two (2) firefighters, consisting of 260 hours of hands-on fire skills and activities required by ISO. ■ Facilitated the Firefighter 1 Program for 13 students from the Key West High School. ■ Facilitated Marathon Fire Rescue by providing facility training for two (2) new firefighters. ■ Facilitated Key Largo Fire Rescue with live fire training for their three (3) new firefighters. ■ Successfully conducted 9-month evaluations for four (4) probationary firefighters. The 9- month evaluation consists of a written SOP test and comprehensive hands-on fire ground skills testing. ■ Facilitated a "Private Fire Protection Systems 11" class for 11 firefighters. This 45-hour class covered pre-engineered and portable fire suppression systems, extinguishing agents, inspection procedures for compliance and enforcement, and alarm systems. ■ Delivered an "Aerial Operations" course for 22 firefighters. This course provides 45-hours of classroom and hands-on training for use of aerial apparatus, including recognition of hazards that may be present during aerial operations. 3124 Monthly Activity Report April 2024 Page 3 of 3 Fire Marshal's Office ■ Attended two (2) community events and provided fire prevention outreach information, including the Earth Day Celebration on Summerland Key, and Boy Scout Pinewood Derby Race at Camp Sawyer on Big Pine Key. ■ Attended the final two (2) project management coordination meetings for the new Fire Rescue Headquarters at the Emergency Operations Center. ■ Conducted Plans Reviews and Inspections for New Construction and Renovation Permits for the building departments in Ocean Reef,the Upper Keys, Middle Keys, and the Lower Keys. ■ Conducted Annual Fire and Life Safety inspections for commercial properties from Key Largo to Stock Island. ■ Conducted Vacation Rental Fire and Life Safety inspections for residential properties. ■ Attended the monthly Development Review Committee meeting held by the Planning& Environmental Resources Department and provided four letters of coordination for new projects. ■ Fulfilled five (5) public records requests for fire and incident reports. ■ Attended Monroe County Sheriff's Office Emergency Communications Department class for in-building radio coverage and Bi-Directional Amplifier installation. ■ Held a monthly staff meeting with members of the Fire Marshal's Office. ■ Taught the Fire Protection Systems 11 Course at the Fire Academy to 11 firefighters, enabling those seeking Fire Investigator and Fire Safety Inspector 11 certifications to obtain prerequisite credits. 3125 Employee Services Department- April, 2024 Employee Benefits Office 1. Distribution of Weekly Benefits Eblasts(3): Wellness Wednesday: Unplugged Living (4/10), Race Reimbursements (4/14), Countdown to Wellness— 6 months Remaining (4/24) 2. Biweekly conference call with benefits consulting team 3. Monthly conference call with Clear Track HR 4. Weekly employee benefits meetings 5. Employee services monthly meeting 6. Extensive phone/email/in-person support to general benefit questions 7. Phone/in-person support to "near retirement"employees (3) 8. Support for turning 65 members(1) 9. Rx support 10. Domestic partnerships (fib) 11. Processing of MN life claims (5) 12. Monthly invoices prep&payments 13. Case management review and support 14. Weekly deposits 15. Payroll 16. Process race reimbursements 17. Cleartrack audit of subsidy members 18. Job class and platform review with Cleartrack 19. Laserfiche scanning project 20. Secure contracts for health fair site locations 21. Full roll call/audit on active members with group life 22. Prep and distribute 2nd quarter census reports for EAP and Group Life 23. GATO building fire drill 24. 2024 photo contest prep 25. Kaiser Foundation survey prep 26. Employee Services Inventory 27. Update benefits plan documents and summaries on county group insurance website 3126 Employee Benefits Office MAY JUN JUL AUG SEP OCT NEW HIRES 11 24 7 22 15 13 TERMINATIONS 10 18 19 15 16 14 NEW RETIREES MEDICAL 2 0 1 0 0 1 NEW RETIREES LIFE ONLY 0 0 2 0 0 0 DECEASED #LIFE CLAIMS 0 4 1 1 2 1 OTHER COVERAGE CHANGES 10 9 9 7 5 10 ACCOUNT CHANGES 8 14 21 8 5 3 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1196 1642 ACTIVE NONMEDICAL 120 120 120 120 122 120 RETIREES WITH MEDICAL 278 278 278 278 374 278 RETIREES DVLS ONLY 96 96 96 96 210 96 RETIREES WITH LIFE ONLY 12 12 12 12 32 12 SURVIVING SPOUSE 12 13 13 13 14 15 COBRA 5 5 4 4 4 10 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 NOV DEC JAN FEB MAR APR NEW HIRES 14 11 12 7 14 10 TERMINATIONS 11 6 9 10 15 8 NEW RETIREES MEDICAL 0 0 1 0 3 1 NEW RETIREES LIFE ONLY 0 0 1 0 1 0 DECEASED #LIFE CLAIMS 5 1 0 3 2 5 OTHER COVERAGE CHANGES 6 6 8 11 9 7 ACCOUNT/TITLE/NAME 14 CHANGES 17 20 14 19 21 ACTIVE WITH MEDICAL 1177 1186 1187 1183 1182 1190 ACTIVE NONMEDICAL 114 116 118 119 119 121 RETIREES WITH MEDICAL 177 177 178 178 181 181 RETIREES DVLS ONLY 176 175 176 176 176 176 RETIREES WITH SUB/LIFE ONLY 104 104 104 102 104 105 SURVIVING SPOUSE 14 15 15 15 15 16 COBRA 5 3 2 6 4 3 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 3127 Human Resources Office Monthly Report for April, 2024 Sr.HR Administrator Monthly Report for April 2024 • Reviewed salary analysis forms for all departments with above entry new hires • Processed and assisted employees with FMLA 2 employees processed • Pre-Determination Hearing for MCFR employee • Finalized employee residential leave for May BOCC meeting • Preparation for IAFF Union Bargaining • Sick Leave Pool Open Enrollment • Training on Laserfiche implementation • Processed performance evaluations • Processed Workday transactions for employees • Provided Salary Increase report • Provided various records requests Recruitine Stats for April 2024 (through 4/24 (i� 9:00am): • For April 2024, the County had 46 open positions for which we received: 120 total applications: 6 internal and 114 external. Of the total applications, 109 were deemed to have met the minimum requirements for the positions to which they applied, 10 did not qualify, and 1 withdrew their application. Of our total applications, 18 are reapplying and 96 are new applicants. • Of our 46 openings: 17 were closed/filled, 5 positions were re-posted from a previous posting, 10 were new postings, and 23 remained posted. Turnovers: We had 11 new hires, 1 temporary hires, and 3 promotions. • ***We had a total of_5_resignations/retirements/terminations and 0 Deceased for the month of April 2024: Resignations average year to date 2.07 % Retirements average year to date 0.96 % 3128 Countywide Turnover by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78 525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73 533 2017 10 8 10 3 9 4 7 11 7 4 10 3 86 538 2018 101 6 41 61 11 6 61 51 4 71 7 1 73 5261 2019 7 5 11 1 4 4 3 12 6 3 5 5 66 551 2020 6 7 6 2 3 8 2 8 12 8 5 2 69 597 2021 4 3 5 4 6 6 5 7 6 10 3 3 62 603 2022 4 5 5 7 4 6 13 4 2 2 6 6 64 615 2023 6 4 5 5 8 12 8 8 8 3 0 4 71 627 2024 4 8 2 5 0 0 0 0 0 0 0 0 19 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20% 2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90% 2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14% 2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57% 2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55% 2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52% 2021 0.67% 0.50% 0.84% 0.67% 1.01% 1.01% 0.84% 1.17% 1.01% 1.68% 0.50% 0.50% 10.39% 2022 0.66% 0.83% 0.83% 1.16% 0.66% 1.00% 2.16% 0.66% 0.33% 0.33% 1.00% 1.00% 10.61% 2023 0.98% 0.65% 0.81% 0.81% 1.30% 1.95% 1.30% 1.30% 1.30% 0.49% 0.00% 0.65% 11.54% 2024 0.64% 1.28% 0.32% 0.80% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 3.03% Resignations and Terminations by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 4 5 9 4 8 5 2 8 4 6 2 4 61 525 2016 4 3 2 5 6 5 3 3 6 7 7 2 53 533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63 538 2018 9 3 3 4 9 8 6 4 3 4 5 1 59 5261 2019 61 3 8 1 4 3 3 11 4 2 5 4 54 551 2020 4 6 4 1 2 8 1 6 10 5 3 2 52 597 2021 2 2 3 3 3 5 5 6 5 7 2 2 45 603 2022 3 3 4 7 2 5 9 4 2 1 5 3 48 615 2023 3 3 2 5 8 8 6 8 6 3 0 4 56 627 2024 3 6 2 2 0 0 0 0 0 0 0 0 13 Jan Feb Mar Apr May_ June July Aug Sept Oct Nov Dec Annual 2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89% 2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10% 2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82% 2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97% 2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27% 2020 0.73% 1.09% 0.73% 0.18% 0.36% 1.45% 0.18% 1.09% 1.81% 0.91% 0.91% 0.36% 9.44% 2021 0.34% 0.34% 0.50% 0.50% 0.50% 0.84% 0.84% 1.01% 0.84% 1.17% 0.34% 0.34% 7.54% 2022 0.50% 0.50% 0.66% 1.16% 0.33% 0.83% 1.49% 0.66% 0.33% 0.17% 0.83% 0.50% 7.96% 2023 0.49% 0.49% 0.33% 0.81% 1.30% 1.30% 0.98% 1.30% 0.98% 0.49% 0.00% 0.65% 9.11% 2024 0.48% 0.96% 0.32% 0.32% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 2.07% Retirements(and Deaths)By Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16 525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20 533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23 538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18 5261 2019 11 2 3 0 0 1 0 1 2 1 0 1 12 551 2020 2 1 4 1 1 0 1 2 2 3 2 0 19 597 2021 2 1 2 1 3 1 0 1 1 3 1 1 17 603 2022 1 2 1 0 2 1 4 0 2 1 1 3 18 615 2023 1 1 3 0 0 4 2 0 2 0 0 0 13 627 2024 1 2 0 3 0 0 0 0 0 0 0 0 6 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12% 2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81% 2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32% 2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35% 2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.19% 2.28% 2020 0.36% 0.18% 0.739/6 0.18% 0.18% 0.00% 0.18% 0.36% 0.36% 0.54% 0.36% 0.00% 3.45% 2021 0.34% 0.17% 0.34% 0.17% 0.50% 0.17% 0.00% 0.17% 0.17% 0.50% 0.17% 0.17% 2.8 ol - 2022 0.17% 0.33% 0.17% 0.00% 0.33% 0.17% 0.66% 0.00% 0.33% 0.17% 0.17% 0.50% 2.99% 2023 0.16% 0.16% 0.49% 0.00% 0.00% 0.65% 0.33% 0.00% 0.33% 0.00% 0.00% 0.00% 2.11% 20241 0.16%1 0.32%1 0.00%1 0.48%1 0.00%1 0.00%1 0.00%1 0.00%1 0.00%1 0.00%1 0.00%1 0.00% 0.96% 3129 Human Resources — Turnover Report Countywide Turnover 14 1212 88' 8 /,/„ r form„ h...................0 dp" I ��"„ 7 t o 6� a!(1/c' �� %�'/�tia nvSill�,r��r��r��r��r��r �y Nao 5�� 6 6 ��a ti 6 'r ,OF, N -0, nm'm� 4 a�° 5 `o'"° q o� 5 'i 4 4 �4�ao �a 4�,, 4 3 3 „u 3 3 i q� 4 1. :> 6 l 37.4J 1.7. 1.2 Termination Date ee Position Primary Termination Reason 4/12/2024 Nina Burgess Fire Rescue EMS Billing Specialist Termination of Contract 4/15/2024 Maria Partington Sr.Coordinator Contractors Examining Board Retired 4/16/2024 JimDu uesnel Land Steward Assistant Retired 4/30/2024 Nancy Truesdale Library Associate Spend time with Famil 4/30/2024 Paul Wunderlich Construction Inspector Retired 3130 M M �f fflol, Jul i ULLLIIJJ�� 'lo frrrr� finijimij %000% �iaaai rrrrrrrrrrrrrrrn /lg00% finijimij r m aia% Tt U %%a rm 0 m Tt UP � iiaa0/ a , //r Tt „W O j O urrrrrrrrrrrrrrrr. 0 Ufinijimij �� O M 1iiaaai r14 0 / oioiaooi ng/U �l „moo 4 O r ULLLIIJJ�� /311/ 0 �iaaai �iaaai `�riaf /aaaaa C14 .11-0 0 0 mr 1-0 ol 0 00 rn .............. rcr 100, 0 mr a of 100, orrr 0 u ol jo cr) N 0 N 1-0 ol 0 ol ol 00 00 Ln Ln L4 fn O 4-0 4- V) 0 0 0 0 E __j 0 co 0 rrr CL 0 >- CL 7 cr- 0 E cr- 0 0 to E 0 0 V) 0 JJii u ce) 1-0 0 0 16 01-0 ol 00 rn z 100, 0 00 0 u cr) 0 0, V) N 00 100, 0 ol ol "'o rn "'o rn o rl o Ln Ln 010, rn 0010- 100, 0 V) >- 4- 4- 0 0 V) 0 0 0 C: 0 co 0 CL 0 >- CL cr- 0 E cr- 0 0 E 0 0 V) 0 u Iq .11-0 0 0 —1 ol1-0 0 00 rn z 16 0 100, 0 16 100, 0 V) 16 0 cr) N 0 N 115, 100, 0 ol ol R* R* 00 ol Ln 100, 0 .0 % a) > 0 CL uo co 0 CL CL CL 20 0 u ..3 .0 -b 0 E . 0 0 LO M M 0 O O r-I �i`'ir rr f/iooi i fjioo ° ol oaaa, 00 Ilion II f„ff% �0009J ooi//6 0 O oaaa, /rrr f/iooi fp,finjimij G O0° of�m„ "llex �000� o O lain N %j ol %1 /ia o 0 "'gin/% 00 00 /000a 100, fjioo c iaaa M rfp iinjimij i i � s CL OJ coQ ~ C p Q V) fp iiiiiiiiiiu ) 0 N lain O O �I��f�fiffl rrlrrru��(lU (D .11-0 0 0 mr I Jr-ol ol 000 0 00 16 1-0 ol 0 Q0 cr) 0 100, 0 Nol N 100, 0 ol1-0 0 0 z I,- 1-0.1 0 0 mr mr ol10 0 00 fl100, 0 cr) 100, re- .51 0 N oioa10 of vDioioa mr El"J" ol1-0 0 1 V) 0 00 1.01 0 0 f, 00 LA 0 ao 1-0 ol e Zzm 0 00 1-0 ol 0 rcr cr) 0 100, 0 IZI- 10 00 ol 0 ol ol mr O 00, 0 L IWC r) w�17/1 00 a) .11-0 0 0 ol R* 00 100, 0 00 ol 1-0 0 cr) 0 V) ol1-0 goo 0 100, 0 ol 100, fl 0 vi 0 Q) W-41 z 0 ,errsr Safety and Security Office The Safety and Security Office continues with multiple projects of Access Control and Video Surveillance installations throughout the County as well as beginning the process of integrating the new Emergency Operations Center into our Access Control system. 3140 m all Q cl I'll o cu ar fffffffffffffffffffffffffffff/f/ as v y by bf) 0 .� c M Q. 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