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Item N08 N8 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tern James K.Scholl,District 3 Craig Cates,District 1 Michelle Lincoln,District 2 ' David Rice,District 4 Board of County Commissioners Meeting May 15, 2024 Agenda Item Number: N8 2023-2241 BULK ITEM: No DEPARTMENT: Sustainability TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag 11:00 am AGENDA ITEM WORDING: SUSTAINABILITY: Presentation on the updated county-wide Vulnerability Assessment for Monroe County being performed under contract with Erin L. Deady LLC and funded by Resilient Florida Grant 22PLN66. 10:00 A.M. TIME APPROXIMATE. ITEM BACKGROUND: In 2022, Monroe County, Layton and Key Colony Beach were awarded Resilient Florida grants (100% funded) to conduct vulnerability assessments to comply with new statutory criteria enacted in Section 380.093, F.S. These vulnerability assessments must now address more flooding scenarios and incorporate more analysis of defined"assets"which include: 1. Transportation 2. Critical infrastructure(water, wastewater, electric) 3. Community and Emergency facilities (schools and hospitals) 4. Natural resources, wetlands, shorelines, cultural and historic resources. The flooding scenarios previously evaluated in the 2021 vulnerability assessment included sea level rise and storm surge. The new criteria require the County to also evaluate tidal flooding, sea level rise, storm surge, rainfall and combination flooding (multiple simultaneous flooding events). The vulnerability assessments must account for assets that both the County and municipalities own and maintain and those that are considered "regionally significant", which means the County may not own and maintain them, but they are still important to the community. Marathon, Key West and Islamorada are also conducting vulnerability assessments presently as well. The fact that all these efforts are being undertaken simultaneously is helpful in that the County can share asset information, flood depths, scenario standards and run consistent evaluation across the projects. These efforts will bring the County and municipalities into compliance with the 2021-enacted criteria for conducting vulnerability assessments. This presentation is the first of several updates to the BOCC where elements of the analysis, outputs and recommendations will be presented to the County Commission. In this presentation an overview of the 3627 project, approach, tools for evaluation will be provided along with a preview of some initial flooding maps and projections. Subsequent presentations will address how the County will evaluate the assets based on the flooding scenarios and also how assets are prioritized, which is a required element of the vulnerability assessment planning process. PREVIOUS RELEVANT BOCC ACTION: April 19, 2023: Approval of a $75,000 amendment no. 1 to planning grant 22PLN66, from the Florida Department of Environmental Protection under the Resilient Florida Grant Program, to conduct neighborhood outreach to obtain feedback while updating the Monroe County Vulnerability Assessment. May 17, 2023: Approval of Modification# 1 to Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program(HMGP) subgrant agreement H0856 with Florida Division of Emergency Management to develop Watershed Management Plans for Layton, Key Colony Beach and Marathon, increasing federal funding by $399,506.25 and bringing the total grant amount to $693,800. The 25% match will be provided by Resilient Florida Vulnerability Assessment grants 22PLN65 (Marathon) and 23PLN97 (Layton/Key Colony Beach). No County funds are expended for this work. May 17, 2023: Approval to enter into a $734,700 contract with Erin L. Deady PA for consulting services to provide Watershed Management Plans for Monroe County, Layton, Key Colony Beach and Marathon as funded by Florida Division of Emergency Management(FDEM) grant H0856 and H0856- Al and a vulnerability assessment update and neighborhood outreach for Monroe County as funded Florida Department of Environmental Protection (FDEP) Grant 22PLN66 and 22PLN66-Al. June 21, 2023: Approval to enter into a $137,875 amendment no. 1 to the contract with Erin L. Deady PA for consulting services to conduct a vulnerability assessment for Layton and Key Colony Beach as funded by Florida Department of Environmental Protection (FDEP) Grant 23PLN97. July 19: 2023: Approval to enter into a no cost amendment no. 2 to the contract with Erin L. Deady PA for consulting services to extend the period of performance for the watershed management plan services by one year, pursuant to FDEM grant H0856-02. INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: N/A - Presentation STAFF RECOMMENDATION: N/A DOCUMENTATION: FINANCIAL IMPACT: Contract Effective Date: July 19, 2023 Expiration Date: June 30, 2025 Total Dollar Value of Contract: $886,575 Total Cost to County: Current Year Portion: 100% Budgeted: N/A 3628 Source of Funds: CPI: N/A Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: None Revenue Producing: No If yes, amount: Grant: No County Match: No Insurance Required: Yes Additional Details: 3629 J� Iti r y „ r � 1 1 I „Im II L � N TEAM CONDUCTING VULNERABILITY ASSESSMENT ................ EIFRIN L. DEAl 3Y, P. A. ?io?"! [`� CLEARVIEW " � I OU T L I N E • What is a Vulnerability Assessment? • Section 380.093, Florida Statutes Requirements for Vulnerability Assessment for the Resilient Florida Grant program • Example Analysis to Date • Schedule/Tasks/Budget • How this Aligns with Other Resiliency Efforts/initiatives • Questions? RESILIENCY PLANNING GRANT 2, 2, PLJN917 input1- - (2) Public Workshops to present results of Preliminary Vulnerability Assessment a, Commission Briefings to present project status and outcomes 0 Agenclaand presentation materials. Minutes,agenda and presentation materials will be included. 0 Story map update to incorporate new modeling output 2-Acquire Background Data - Report of data compiled Report of recommendations to bridge data,,gaps" 0 GIS files of data 3- Exposure& Sensitivity 0 Draft Vulnerability Assessment regarding modeling and resulting tables/maps Analysis 0 Critical Asset / Regionally Significant Asset List identifying flood scenario of impact 4-Vulnerability Assessment - Final VA Report that provides details on the results and conclusions, including illustrations via maps and tables, based on the Report/Tables and Maps statutorily-required scenarios and standards in s. 380.093,FS.The Final VA Report should also include the following: outline the data compiled and the findings of the gap analysis with recommendations to addressthe identified data gaps and any actions taken to rectify them,if applicable; and provide details on the modeling process, type of models utilized,and resulting tables and maps illustrating flood depthsfor each flood scenario 0 A final list of critical and regionally significant assets that are impacted by flooding, which must be prioritized by area or immediate need and must identify which flood scenario(s) impacts each asset 0 Flooding inundation maps, GIS data IIIIIIIIIII ° 11° °°°°°°�'Pllllllllll�iiil�i N � � IIIIIW i ij �/Illillll %/ GENERAL ELEMENTS OF VULNERABILITY A S S E S S M E N T S • Vulnerability assessments are used to ascertain the susceptibility of a natural or human system to sustaining damage from climate change. Vulnerability is a function of exposure, sensitivity, and adaptive capacity. • Exposure- The presence of people, livelihoods, species or ecosystems, environmental services and resources, infrastructure, or economic, social, or cultural assets in places that could be adversely affected by a hazard. • Sensitivity- The degree to which a system, asset, or species may be affected, either adversely or beneficially, when exposed to climate variability or change or geophysical hazards. • Adaptative capacity- The ability of systems, institutions, humans, and other organisms to adjust to potential damage, to take advantage of opportunities, or to respond to consequences of hazards. j i i i i i i I i l 111 l lr,fill ll i�! uuuuui fill is r J tea/ J , i J � t , t � , f f t i ji r a 1 �11 J 1 1 I � t i l j i i f i / a„ a a a // ii / / h / 1 H / IF ��a/ REQUI� � � � N � � � � � � � � � � � � � � � RED�� m*� N N�� Nw� COMPONENTS N~N N— ��" N�� N�� N �� ' N— �� N N N 0�N �� N N N �N� �� m�' �� N�� ~ N�� w& �� N �� N N N ASSESS�� ~� �� w& �m �m �~ �� N-N �~ N�� N ~m VULNERABILITY ASSESSMENT COMPLIANCE CHECKLIST �� x �� N ��b �� N N�u �� N— nw� �� N— �� ' N�x N N�v ��& , Required assets: Page Me eark ^ 1. Transportation assets and evacuation routes,including airports,bridges, bus terminals, porca, major roadways, marinas, rail facilities,and railroad bridges. All cl"t—ir.—ppi.g data Wd t.ill-tt att 11—ding anti Wa level t isv htlpact%that are i fear fird " 2. Cidt,hcmW iinfrastiructuire, including wastewater treatment facilities and I ift stations, atormwutortreatment facilities and pump stations,drinking water facilities,water utility conveyance systems, electric production and supply facilities,solid and hazardous waste facilities, military installations,communications facilities,and disasterclebris management sites. ^ 3. Critical community and emergency facilities, including schools,colleges,universities, community centers,correctional facilities,disaster recovery centers,emergency medical service Item Check it Page Reference facilities,emergency operation centers,fire stations,health care facilities,hospitals,law Item 1yescrill4h). 1.VA Report enforcement facilities,local government facilities,logistical staging areas,affordable publ ic housing, risk shelter inventory,and state government facilities. ^ 4. Natural, amiUturirAand hUstoirUcall resources,including conservation lands, parks, shorelines,surface waters,wetlands,and historical and cultural assets. , 204O/2070NCAA Intermediate Low and High Sea Level Rise(these are mandated scenarios) ^ Tidal flooding(+ future high tide),current/future storm surge > or=to 1 00-year flood event,rainfall for 100'yeurund 500-year+future conditions(to extent practicable)and combination flooding(to extent practicable) 2,14 ^ Compliance with FDEP Checklist iou requirements for YAs and Grant Agreements �innnnnhhh�VVVVIu�N��" . �... D.y.of'fid.l Fl di�g NIII 2040 CLEARVIEW D.y.)fTid.J Fl )di�,g N 1112044) 380(11)3,1 S, 380 103,11 S .......... 11 4op( "0 .............. ------------- ............ AM, I N al B L I ory "r—tfial CLEARVIEW Y.C.., C e. i��a c,c�,xrzra,. NCI NA �a� .au�� u t kit la iJ (� Ye spar; :040 t Wairx Rise'(Ilm'maabes): 31.2 2 0 Ce1u s`l. zCra L.a•1. _,e P-3i 1s.Trcle Floro-d r Page:: 7 of 25 � r rfrlr uuuuuui Illmu uuuuum Illll IIIIII � 1,�, �w 0 �� llllllrae �lIII11No uuau�»a 11111air � IIIII�� IIIIIII Nntzoao, .,c, Gory,I u,gi,i, Fa-di,, LEARVIEW xcnW,r< �a 4. 1 11 C I ARVIEW 'j,ily—d E I ............................................................................................................................. ............ Projection: NOAA L-itermediate High Year- 2040 Mil 2— h—[R 25 N 11 Khddl Rainfall (Inclies). 11.4 Sea Level Rise (Inches): 31.2 Page: 14 of 25 ,,, �� u �� ` E, ��, „� k N,. :F , , ��o�� o,) 4r�'1 � � ,,,,.. �� ,,,F, �,, �'' �. �,%i` v. �. � ,. aw .��,,. ;J �� _., �� IIIIIIIIII IIIIIIII�II ��I � �� IIII IIII � �� s iii' uu <,u, �` �� iii �� „ �� IIII �/� „�� i� „� � %% i ,,�,� �,�«�� „«,u,, �j � �t `� ,- G J�'' ,�� ,, ��,.� �w ,a`A� w� i/ r, ��. „%�,/,//„/ / �,,,�1��/�� w, �, �,,, µ��:� ��// ��,� /�, ��a ii� �� ..� .M..� . ��,��ttt��tt ��;�,�,�i�i��ii��lil�il�III111111N�� ..� .M..� . ��,��ttt��tts� ��,��innniilililililllll�I�N�� $ $ $ FOR pOARp4ve. p PROJECTS 4. 45h H�iMiA4 n� • Projects must be identified in Statewide Resilience Plan Vulnerability Assessments Fiscal Year 2024-25 Office of Resilience and Coastal Protection • VAs that are in process for this year will Florida Department of Environmental Protection December 2023 meet this requirement `''" Vuuuullllllllllllll IIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�I �f�%��j IIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIII ppVV lull / 1, '+ ;; IIIIIIIIIIIII '� IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII V " i / l/ /, ,/Ij ,, r f , f i f III IIIIIIIIIIIIIII �.. a yy pp 1 ,, �y ��y T I M E L I N E September 2024 Final Report and all Aug— Sept 2024 deliverables to Draft Report DEP April — Aug 2024 Analysis Ongoing Ongoing Jan - March 2024 g g Review Meetings Data Review Nov-Dec 2023 Meeting Ongoing Kick-off Asset Inventory Data mpletet Complete C iiiiiiiiiiiiiiiiiiillllf Illlllllllllllllf li��luu`��"k � F „iulluq,,nN IIIII I�Illiliiiijjjii°11�i��,�� I II I III II��IV,uiuv'� IIIII h Itl X ��