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Release of Contingency Funds #126 BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Holly Merrill Raschein,District 5 Mayor Pro TernJames K. Scholl,District 3 s The Florida Key Craig Cates,District 1 Michelle Lincoln,District 2 David Rice,District 4 Memorandum DATE: 5/16/2024 TO: BOCC Digitally signed by Kevin FROM: Kevin G. Wilson, P.E. ;�.t �_�°�<._._ P.E. Date: 202024.05.17 13:42:42-04'00' SUBJECT: Release of Contingency Funds Included with this memo is the proposed Release of Contingency Funds #126 for the Fl Keys Marathon Airport Non-Aeronautical Use Building (EOC)project. This does not affect the contract amount, but releases contingency funds already included in the Guaranteed Maximum Price for work that was either not foreseen or for which a price could not be determined at the time of contract execution. The amount requested is $996.00. The attached Release of Owner Contingency Request provides the details. This is being provided to ensure the BOCC is aware of this change. Please contact me with any questions. If there are none with the normal 24-hour window, I will approve the request. Count of Monroe ���th` BOARDCOUNTY O IISSIO r s YMayor Holly lvle ll Raschein, District 5 The Florida Keys 1�� ~cr =Jame K. civalll, r trict Craig Cates,District I ti Michelle Lrrrc h%,Di%tract 2 David Rice,District 4 MEMORANDUM DATE: 5/15/2024 TO: County Administrator FROM: Cary Vick SUBJECT: Release of Contingency for: FL KEYS MARATHON AIRPORT NON- AERONAUTICAL USE BUILDING (EOC) Action Requested: Approval for RELEASE of contingency funds in the amount of $ 996.00 as outlined below. Basis for Recommended Action: 1. The requested release does not increase the total cost of the project as approved by the BOCC, and it will have no impact to contract time. 2. The scope for which the release is requested is within the intended project scope. 3. The release is not based upon an error or omission by the designer or the general contractor. Background: This is a cost change to the Contingency related to RFI 297, dated 12/07/23, to remove the upper cabinet that is in conflict with the hood and install a large stainless steel backsplash between the back of the range and the bottom of the hood. The removed upper cabinet was re-installed in room 273 for additional storage. Approved ars all Quarles Approved by Mickey Pruitt 05/15/202 11 : 1 :0 AM 05/15/2024 11 :54:10 AM Ajax Building Company Architects Design Group APPROVED Digitally signed by Kevin G.Wilson, By Cary Vick at 8:36 am, t May 16, 2024 �. ���u �?��_._..._ P.E. Date:2024.05.20 14:40:14-04'00' Cary Vick,Acting Project Management Director Kevin Wilson,Acting County Administrator IIIIIIIIIIIIIIIII �(��'r�i ���'���'��/�1��/�'��'��'��1�,;`�, '�����>1���� �' l�ll �������llllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll Project: Monroe County EOC (202011) Subcontractor: CREATIVE CONCEPTS OF ORLANDO Subcontractor tracking#: COR-5 RFI 297 STAINLESS STEEL/ ADDED FOOD PREP 3 Date: 12/21/2023 LABOR Q_uantity Units Vunit Cost of labor 2 HRS FIELD LABOR $ 65.00 $ 130.00 Labor Subtotal $ 130.00 LaborTotall 1 $ 130.00 MATERIAL(SUPPLIER BACK-UP REQUIRED) Quantity Units Description 2unit Cost of Material 1 EA STAINLESS SPLASH $675.00 $675.00 2 EA PLAM END PANEL $50.00 $100.00 $0.00 $0.00 $0.00 Material subtotal $0.00 $775.00 Material Sales Tax $ - Material Total $ 175,00 Q,uantity Units Description 2unit Cost of E/S/U Labor Total $ 130.00 Material total $ 775,00 Subtotal $ 905.00 Allowable OH&P 10% 1 $ 90.50 GRAND TOTAL(no pennies) $ 996 AJAX CONSTRUCTION 465 Maitland Ave MONROE COUNTY EOC Altamonte Springs FL 32702 Construction Change Pricing Summary Sheet - CREATIVE CONCEPTS JOB CCO 9347 12/14/23 RFI 297 FOOD PREP 3 COR-s Quantity UM Unit Price Total Subcontractor Work Material 1 F $775 $775 LABOR 2 HR $65 $130 Subtotal(M+L) $905 Overhead *Allowed only on Subcontractor Self-performed work(10%) $91 Profit $996 GRAND TOTAL $996 Submitted by COOPER T Signature ConPn T4,4 Date 12/14/23 C01111-5 .4,TA1NU/ IPg# RIM# 4tbit, IFOCID PREP 3 SX4 130, STAINLESS STEEL IPAPNfL 36M48 EA 1.00 $675 MATERIAL $775 133 IFHIN IISIFHEI©EN ID IPAIWELS EA 2.00 $50 LABOR 130 102 LABOR @$65.001PER IM6,N HOUR 1 2.00 $65 $91DS IP&OIH 10% $91 $996 1of1 12/21/2023 AJAX 465 Maitland Ave AW1 Altamonte Springs FL 32702 CHANGE ORDER LOG MONROE COUNTY EOC CREATIVE CONCEPTS JOB CCO 9347 CO LOG DATE 12/14/23 CONTRACTAMOUNT: $174,594.00 =WINDOW 1 6 r :B.,rr $3,4 t I ! 3 (X) ry3 $3,4ryt4 ' ... I p)/��u!,' (oa'}—,.Y.. � � YYrINDOW SILLS 9/25/23 $5,177 10/25/23 CO-4 $5,177 COR-4 SSM SPLASH PANELS 11/17/23 $1,307 PENDING COR-5 RFI 297 CHANGES 12/14/23 $996 PENDING $169,310 1of1 AjaxAjax Building Company,LLC Project:202011 Monroe County FL Keys Marathon 109 Commerce Blvd Airport NAUB EOC Oldsmar, Florida 34677 7280 Overseas Highway P: +18137923900 Marathon, Florida 33050 RFI #Con-297: Food Prep 260 hood conflict with upper cabinet Status Closed on 12/07/23 To Mickey Pruitt(Architects Design Group) From Marshall Quarles(Ajax Building Company, LLC) Devon Ayers(K2M Design) 255 Crane Blvd Upper Sugarloaf Key, Florida 33042 Date Initiated Dec 5,2023 Due Date Dec 10,2023 Location Project Stage Course of Construction Cost Impact TBD Schedule Impact TBD Spec Section 06 41 00-ARCHITECTURAL WOOD CASEWORK Cost Code Drawing Number ID-204 Reference Linked Drawings Received From Marshall Quarles(Ajax Building Company, LLC) Copies To Donald Harcrow(Ajax Building Company, LLC),Travis Mauldin(Ajax Building Company, LLC), Banistka Rodriguez(Architects Design Group),Jordan Salinger(Monroe County),Steven Sanders(Monroe County), Daniel Taylor(Architects Design Group), Cary Vick(Monroe County) Activity/ Question Question from Marshall Quarles Ajax Building Company,LLC on Tuesday,Dec 5, 2023 at 04:08 PM EST Due to the size of the selected hood(Imperial WH1948PSB-8-S)in Food Prep Room 260,the hood will not fit under the upper casework as shown on detail 3 on ID-204.The hood is 18"tall.We recommend to remove the upper cabinet and install the top of the hood flush with the top of the adjacent upper cabinets.Please see attached sketch from clarity and advise if acceptable.This will place the hood approx.34"above the range top. Please also review the recommendation to install a shroud over the exhaust duct that will be exposed between the top of the cabinets and below the ACT ceiling. Attachments RFI 297 Sketch.pdf Official Response Response from Devon Ayers K2M Design on Wednesday,Dec 6, 2023 at 02:11 PM EST See attached. Attachments ADG Response RFI 297.pdf Ajax Building Company, LLC Page 1 of 1 Printed On: Dec 7,2023 12:58 PM EST AjaxAjax Building Company,LLC Project:202011 Monroe County FL Keys Marathon 109 Commerce Blvd Airport NAUB EOC Oldsmar, Florida 34677 7280 Overseas Highway P: +18137923900 Marathon, Florida 33050 RFI #Con-297: Food Prep 260 hood conflict with upper cabinet Status Open To Mickey Pruitt(Architects Design Group) From Marshall Quarles(Ajax Building Company, LLC) Devon Ayers(K2M Design) 255 Crane Blvd Upper Sugarloaf Key, Florida 33042 Date Initiated Dec 5,2023 Due Date Dec 10,2023 Location Project Stage Course of Construction Cost Impact TBD Schedule Impact TBD Spec Section 06 41 00-ARCHITECTURAL WOOD CASEWORK Cost Code Drawing Number ID-204 Reference Linked Drawings Received From Marshall Quarles(Ajax Building Company, LLC) Copies To Donald Harcrow(Ajax Building Company, LLC),Travis Mauldin(Ajax Building Company, LLC), Banistka Rodriguez(Architects Design Group),Jordan Salinger(Monroe County),Steven Sanders(Monroe County), Daniel Taylor(Architects Design Group), Cary Vick(Monroe County) Activity/ Question Question from Marshall Quarles Ajax Building Company,LLC on Tuesday,Dec 5, 2023 at 04:08 PM EST Due to the size of the selected hood(Imperial WH1948PSB-8-S)in Food Prep Room 260,the hood will not fit under the upper casework as shown on detail 3 on ID-204.The hood is 18"tall.We recommend to remove the upper cabinet and install the top of the hood flush with the top of the adjacent upper cabinets.Please see attached sketch from clarity and advise if acceptable.This will place the hood approx.34"above the range top. Please also review the recommendation to install a shroud over the exhaust duct that will be exposed between the top of the cabinets and below the ACT ceiling. Attachments RFI 297 Sketch.pdf Awaiting an Official Response Ihgn Ihood as des 1lilbed. Ad SS III II,(sbsIh to lbott rn of Ihood. Ajax Building Company, LLC Page 1 of 1 Printed On: Dec 5,2023 04:08 PM EST / � It t C; FIRi� CD as G ' G.7 c'". o-..« CYJ . r / " / irurrli"�� II t U" �",� I y� as Gwk.. ¢'� s C r ��/a� /ii�/ �// arr Z 'G'" U"J U"J III // C M I �116 I I, f 0 U"b C)C"'b G�9 C7 G. U"J C E , .cs rya 6..11 r i Co '.. 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O V m O w N C c Q N p ° N m — d w N Q ry J c N O 'L = JO �^ A O O O. O. d O ?i N ^" ° u t N v v u c E o m o .Q •u c j v x 3 c = a c v c y y w m u m m Y O v ` t y o " °o. c Yam°- °- o- m t a v o m ¢ v o v E - F a -o c y ".� c W N m d »°- E L Y u o v m ti of m m v� u. y '^ o ti Q m u m c m o ry N en c c o .m+ d m .o, u `o m -m N M 4 w y c .0 u `y $ m Q to w x c E `° � O m .° -° *o E m ° Y y m v c d V V m m o c�'.i -O o o an d ¢ o x v v v vt v 3 o docti �° o ¢ m 2 o .N- y .u'-i .^-i oo w m M N M M > V N ei ei O M M M M N N E 3 M M N u Morrrrm a . . n n . m N N O O O O O O O . . . . . . . . . . . N N N N N N N ei ei ei ei ei ei ei ei ei ei ei ei ei ei ei ei ei ei ei ei ei ei ei ei ei V V V V V V V V V V V V V V V V V V V V V V V V V V V t V V V V V V V V V V V V V V V V V V V V V V V V V V M N N M M M M M M M ei M N M M X M M N N M N M M M 2 M M O O O O O O O O O O O O O O O X O O O O O O O O O F O O V V V V V V V V V V V V V V V V V V V V V V V V V Q V V a a a a a a a a a a a a a a a a a a a a a a a a m a s 0 mw yj E E u° ° ° u° u u � � u � o _ _ E 0 0 :o Z Z Z N N N C 1 11 N Q ' N m N N N N N N pO N 14 O O O O N m COC ti V 1 11 N O Y a V N N V M O 111 W N i C N Vh rl 1!1 1!1 rl F Q @ p V pp pp pp pp Q 3 M ° ° R $ q � ti O m O M Q N N t'ON1 N O R i *' a w v o ho R N N N C N N e�•1 c s v p H H H H H M H H H H » 2 O O V y w Oq r C 2 v � c V V 2 3 m V 2 3 0 a c v � v o Oq u V � C O C 00 C y O L N_ � N C > > C —y 3 N O pOq m 0 O Nh a Y # C N Q O y � 0 XN N O u C �L C ' O C E x 0 u s v E l�'J w F w 0 m m v o as o cc 0 en co co m m m O Q O O O O as .N•iwmwo 2 N Q O cc cc V V V V V a a a a a OWNER CONTROLLED CONTINGENCY LEDGER FL KEYS MARATHON AIRPORT NON-AERONAUTICAL USE BUILDING (EOC) Initial Contingency Amount: $955,613.00 Total Debits Total Credits Total Adjustments to Date: ( 704,655 35) $483,683.65 ( 1,1.88,339.00) $ - Current Contingency Balance: $250,957.65 *EO designates PCA as an Error or Omission on Designer ur, s ut f Initial Budget 0.00 € 0.00% € $955,613.00 This is a cost change to the Project Contingency to add a GPR survey of the site prior to underground utilities installation beginning in order to locate potential unknown utilities that are not shown on the contract documents. Contract time is not impacted. 10/05/22 (I , rDCDG1) € -0.68% $949,113.00 This is a credit change to Contingency for all work related to RFI 121,dated 10/12/2022,to document the email correspondence with Cardno that the injection well casing is only required to be 60'deep, not 120'deep per C-008. The total depth drilled will remain 120' but the casing is only required for 60'.Also,the material of the casing is acceptable to change to Schedule 80 PVC in lieu of DIP (ductile iron pipe). 12/08/22 12,000.00 1.26% $961,113.00 This is a cost change to Contingency for RFI 113,dated' 09/21/2022,to add window shades at the exterior windows in room 235 and 262 that were not previously calling for shades. Reference sketch included in RFI response, 1111.00 12/08/22 (2,093,50) -0.22% $959,019.50 This is a credit change to Contingency for RFI 124,dated € 10/06/2022 to document the variance between ID-202 and A-131 on the mirror manufacturer and the decision to go with the Bobrick B-165 series mirrors due to the cost savings to the Owner over the Renwil,vered mirrors. Id 12/08/22 16,455.00 € 1.72% $975,474.50 This is a credit change to the Contingency per RFI 151, ated 12/08/2022,for the Owner request to change all countertops in Food Prep room 260 from Quartz to Stainless Steel. 12/16/22 5,330.00 0.56% $980,$04.50 This is a cost change to the Contingency to fund the FKEC fee worksheet for the electrical primary service. 01/10/23 (10,01432) 1.05% $970,790.18 This is a cost change to the Contingency to fund the City of Marathon Utilities Force Main worksheet fees.; 11,1414 01/10/23 (27,663 63) € -2.89%€ $943,126.55 OWNER CONTROLLED CONTINGENCY LEDGER This is a credit change to the Contingency for changes from submittal 084113-1,dated 12/01/2022,to change the 1203 window from an insulgard ballistic window to a standard YKK interior storefront window,and to change door 218 from a double door to a single door with a sidelite due to a conflict between the corridor width and the required width for an insulgard double door. 01/23/23 14,607.00 1 1.53% $957,733.55 WIN HI This is a cost change to the Contingency for ASI 01,dated 11/28/2022,for; -The changes to the primary electrical routing and equipment for the building's power per FKEC requirements,and -The addition of the quick-connect equipment to add the s ability to connect a portable load bank.' 02/14/23 (65,712,00) -6.88% $892,021.55 This is a cost change to the Contingency for RFI 154,dated 02/02/2023,to change doors 202&203 to Ambico ballistic hollow metal (HM)frames since the specified Insulgard HP500 ballistic door system required the doors to be outswing,which conflicted with the hallways. Ambico doors can accomodate an inswing to match the floor plan intent. 02/14/23 (870 00) -0.09%1 $891,151.55 This is a cost change to the Contingency for RFI 115,dated 12/05/22,to expand the chase in room219C and add chases in rooms 254& 251 for the vertical storm piping drops from the roof drains down to underneath the 1st floor slab. Nil MAN 02/14/23 (1,282,00) € -0.13% $889,869.55 This is a cost change to the Contingency for RFI 111,dated 10/03/22,for updates to A-132&A-133 clarifying quantity and locations of bathroom accessories. 02/14/23 (1,503,00) -0.16% $888,366.55Hill HIM This is a cost change to the Contingency for RFI 164,dated 02/14/2023,to increase the depth of the dumpster enclosure per revised sheets A-001 and'A-030 to meet the dumpster size and clearance requirements. Durnpster, enclosure CMU walls that have already been constructed will be removed,foundation will be extended to support the increased depth,and the CMU walls will be re- constructed. (10,495,00)CC( -1.10% $877,871.55 This is a credit change to the Contingency for RFI 173, dated 01/19/2023,to eliminate the Masterseal 581 waterproofing noted in the details for the dumpster enclosure.The dumpster enclosure walls will have a standard stucco finish. 02/14/23 1,581.00 € 0.17% $879,452.55 OWNER CONTROLLED OWNER CONTROLLED CONTINGENCY LEDGER This is a cost change to the Contingency for RFI 194 Stairwell doors hardware and fire rating changes to meet fire and FEMA 361,dated 03/20/2023,to change the door hardware specified for doors S102B and 5103 per manufacturer requirements in order for the doors to meet both a FEMA 361 rating and a 2hr fire rating. Separately,this RFI also updated all other stairwells doors from 1hr to 2hr and all glazing in these stairwell doors from 45min to 90min rating.There is no cost associated with these latter upgrades. 04/18/23 (5,875,00) -0.61% $819,533.55: This is a cost change to the Contingency related to Submittal 280537-1.2 to change the bi-directional antenna from a Yagi antenna(model#B©A-YDA763869-14-1)to a Westell panel antenna (model#CS03-777-999).This change was recommended by the BDA vendor,and reviewed and approved by Monroe County because the panel antenna is tested and rated for a lhigher wind MPH than the yagi antenna. 04/18/23 (1,582,00) 1 -0.17% $817,951.55 This is a cost change to the Contingency related to RFI 188, dated 03/06/2023,to demo part of the retaining wall just northwest of GL 9 to provide more turning radius availability for when trucks or equipment drive up the access ramp and need to turn left IPA 05/09/23 ( ,841.00) -0.40% $814,110.55 This is a cost change to the Contingency related to RFI'199, dated 05/09/2023,to extend multiple P1 and P9 walls to the underside of the roof deck(framing,iso,and drywall extended)that were originally called to terminate at the ceiling.This change enhances sound transfer reduction between corridors, building areas,and offices. 05/09/23 (80,114 CC( -8.38% $733,996.55 This is a cost change to the Contingency related to RFI 198, dated 04/11/2023,to add beacon lights on the top of the building per request from the Monroe County Building Department.This includes eight(8)FAA-approved beacon lights positioned at the building corners and along the roof perimeter. IPA 05/09/23 (18,634,00) -1.95% $715,362.55 OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED OWNER CONTROLLED CONTINGENCY LEDGER This is a cost change to the Contingency related to PR 02, dated 11/10/2023,to furnish and install all infrastructure and electrical equipment for the 2 dual-port Blink car charging stations and perform installation of the car charging stations that will be purchased directly by Monroe County and delivered to the site. This CCR is to cover incorrect material cost in CCR 115.The correct invoice for the MEVC panelboard is$8,950 plus tax, and the invoice submitted in CCR 115 was only$7,245 plus tax.This CCR is for the difference. 04/09/24 (.1,351.58) -0.19%1 $296,026.65 ' This is a cost change to the Contingency related to RFI 315, dated 03/08/2024, Emergency Management's request to add (2)duplex receptacles and 3 data jacks in Records room 209 for copier and plotter equipment. 03/29/24 ( 2,577 00) -1.32% $283,455.65 This is a cost change to the Contingency related to RFI 317, dated 03/18/2024,to furnish and install(4)coax-to- ethernet converters required for the elevator cameras that are POE. 03/29/24 (7,848,00)00) -0.82% $275,607.65 This is a cost change to the Contingency related to RFI 255, dated,07/31/2023, including but not limited to;furnishing and installing a ACT grid ceiling at the east soffit to allow for maintenance of the 2 VRF units(AC-1-3 and AC-1-4). W 04/08/24 (.1,094,00) -0.11% $274,513.65 This is a cost change to the Contingency related to RFI 260, dated,09/06/2023,including but not limited to;adjusting the ACT ceilings and adding additional linear mains in rooms 219 and 235 to separate the linear lights and linear diffusers'into separate rows instead of having in the same rows due to width variances between the lights and diffusers; 04/08/24 ( , uC( -0.15% $273,078.65 This is a cost change to the Contingency related to € repairing 3 damaged irrigation heads and a section of the 1" lateral line that were damaged by unknown causes. 04/08/24 (.1,2 3,00) € -0.13% $271,855.65 ME lull HIM This is a cost change to the Contingency related to additional drywall patching,finishing,and replacement work to correct damaged areas to an acceptable level for the finished product.Tickets are provided for each instance of additional work, 04/08/24 (3,"°5 uC( € -0.90% $263,274.65 OWNER CONTROLLED CONTINGENCY LEDGER This is a cost change to the Contingency related to RFI 319, dated 04/17/2024,to update the power in 911 radio room 241 per the TLC sketch ESK-06 based on changes requested by MCSO IT to work with the PDU devices being furnished and installed by AT&T and Motorola vendors.This includes replacing and relocating receptacles and associated rough in, increasing breaker sizes,and hardwiring power to the 60amp PDUs supplied by others. 04/25/24 (9,646,00) € -1.01% $253,628.65 This is a cost change to the Contingency related to RFI 320, dated 04/26/2024,to furnish and install additional 20amp disconnects at each elevators 1st floor stop above the ACT ceiling in order to have additional means of disconnecting the elevator controller for service/emergency per the State Elevator inspectors comments. 05/15/24 (1,675,00) -0.18% $251,953.65 This is a cost change to the Contingency related to RFI 297, dated 12/07/23,to remove the upper cabinet that is in conflict with the hood and install a large stainless steel backsplash between the back of the range and the bottom of the hood.The removed upper cabinet was re-installed in room 273 for additional storage. 05/15/24 (99 CAD) € -0.10% $250,957.65