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4th Amendment 07/27/2000 11\annp J... J{olbagt BRANCH OFFICE 3117 OVERSEAS InGHWA Y MARATIiON, FLORIDA 33050 TEL. (305) 289-6027 FAX (305) 289-1745 CLERK OF TIlE CIRCUIT COURT MONROE COUNTY 500 WHITEHEAD STREET KEY WFST, FLORIDA 33040 TEL. (305) 292-3550 FAX (305) 295-3660 BRANCH OFFICE 88820 OVERSEAS InGHWAY PLANTATION KEY, FLORIDA 33070 TEL. (305) 852-7145 FAX (305) 852-7146 MEMORANDUM DATE: August 23, 2000 TO: Timothy McGarry, Director Growth Management Division FROM: Colleen Gardner, Executive Assistant Growth Management Division Pamela G. Hanco~ Deputy Clerk U A TIN: At the July 27, 2000, Board of County Commissioner's Meeting the Board granted approval and authorized execution of a Contract Amendment No.4 between Monroe County and CH2MHill, Inc. Sanitary Wastewater Master Plan to assist in work on the Florida Keys Aqueduct Authority, National On-site Wastewater Utility Demonstration Project. Enclosed please find a duplicate original for your handling. Should you have any questions please do not hesitate to contact this office. Cc: County Administrator w/o document Risk Management w/o document County Attorney Finance File " MEMORANDUM TO: Belle DeSantis, Deputy Clerk FROM: Colleen Gardner, Executive Assistant\kK') Growth Management Division \J DATE: August 21, 2000 RE: Amendment No.4, Sanitary Wastewater Plan BOCC - 7/27100 ............................................................................................................................. Enclosed please find two (2) original Amendments to the Sanitary Wastewater Master Plan between CH2MHiII and Monroe County which will assist in work on the Florida Keys Aqueducts Authority, National On-site Wastewater utility Demonstration Project. Please obtain the appropriate signatures and return an original executed agreement to my attention. I will then forward an executed original to CH2MHiII. If you have any questions, please feel free to contact me at extension 2517. leg Enclosures Cc: Timothy J. McGarry, AICP, Director of Growth Management (w/o encl.) George Garrett, Director of Marine Resources (w/o encl.) Julie MaIko, Administrative Assistant (w/o encl.) County of Monroe Growth Management Division 2798 Overseas Highway Suite 400 Marathon, Florida 33050 Voice: (305) 289-2500 FAX: (305) 289-2536 Board of County Commissioners Mayor Shirley Freeman, Dist. 3 Mayor Pro Tern George Neugent. Dist. 2 Commissioner Wilhelmina Harvey, Dist. I Commissioner Nora Williams, Dist. 4 Commissioner Mary Kay Reich, Dist. 5 August 7, 2000 Mr. Ken Williams CH2MHill, Inc. 6410 5th Street Key West, Florida 33040 RE: Contract Amendment Number 4 Sanitary Wastewater Master Plan Dear Mr. Williams: Please find enclosed two (2) original documents of Amendment Number 4 to the Contract between Monroe County and CH2MHill, Inc. to assist in work on the Florida Keys Aqueduct Authority, National In-site Utility Demonstration Project. Amendment Number 4 was approved by the Monroe County Board of County Commissioners on July 27, 2000. Please submit the documents for approval and signature on behalf of the CH2MHill and return them to mv attention. T will send both copies to the Clerk for the Mayor's signature on behalf of ,~ }foe I 'OUIll\," r. .11 ,.. - . . ~ """ f'",- """,- ,-""",-,.1 C' .1.\'101 '-" J UI1U !\,.,LU......J...L u.. J.uJ....L) .....,,'tr......""''-.....~y ,,",U!-') LV; v..... ........... J .....n..u ..L__................~. 111al1KS lOr your aSSISlam;~. If yuu havt any 4u~sliuns, pItast givt lIlt a l.:all ai. 239-2':; 17. Colleen Gar er, Executive Assistant Growth Management Division /cg Enclosures cc: Timothy J. McGarry, Director of Growth Management George Garrett, Director of Marine Resources f)"ll., ""~",,t;C' "".-."t,. rl",'lV LJ....,.L..l..... .I..J_"-'"....................., L..-"-t-'........; --....-...."" Amendment 4 CONTRACT FOR THE MONROE COUNTY SANITARY WASTEWATER MASTER PLAN ::r o 0 0 ." THIS CONTRACT AMENDMENT is entered into between Mo~~o~ty~ whose address is Marathon Government Center, 2798 Overseas Hi~, ~it~ 420, Marathon, Florida 33050, hereafter the County, and CH2Mmih 1M., 2D Florida Corporation, whose address is 6410 5th Street, Stock Islan~~y ~es~ Florida 33040, hereafter the Consultant. . :"':'~ \0 ~ ,.. c .. 0 f~ fT1 Q -.... , .........., 1. Task II Dla)(2)(a) of the Contract is hereby amended to be Task II Dla)(2). 0 2. Task II Dla)(2)(b) of the Contract is eliminated. Funds for this task will be utilized to complete Subtasks XXII A and B as specified below. 3. Task VIllA. 6. of the Contract is hereby revised to require an Assessment of up to 2 OWTS Summary Reports as specified below: 6. During the 2-year study period, other OWTS treatment systems, or "black boxes", will be proposed from time to time. The Consultant will review and assess as many as two (2) "black boxes" when requested by Monroe County and provide a brief letter report for each "black box" assessed. Should it be the desire of the Board of County Commissioners to assess additional "black boxes," additional costs (separate from this Scope of Work) will be assessed on an hourly basis, predicated upon how much information is provided to the Consultant with which the Consultant can make an evaluation. a) At a minimum, the following information must be contained in the Consultant's report and evaluation of the "black box:" (1) The stage of development of each technology (research/experimental, prototype, commercially available); (2) The Wastewater Treatment performance (CBOD5, TSS, TN, TP, Bacteria) that each technology is capable of, especially under field conditions in the Florida Keys; (3) The range of flow for which technology is capable of meeting treatment levels identified above; (4) The residuals quantity and quality, and methods of residuals handling; SWMP850 07/11100 7:57 AM (5) The capital cost of technologies that could be expected if installed in the Florida Keys; (6) The estimated operation and maintenance costs of each technology; (7) The level of operation and monitoring required; (8) The site/implementation requirements; (9) The owner acceptance of technologies; and (10) A list of actual installations with performance data for each technology. As a Contract Deliverable as identified in Appendix B, the Consultant will submit a report for each "Black Box" reviewed. The Consultant may bill the County up to two (2) times, once for each "Black Box" reviewed, and therefore, each report submitted, at one half (1/2) of the cost specified in Subtask VIII. A. 6. in Appendix B. The Consultant will not receive payment for more than the maximum number of reports to be submitted. This Task is complete for two OWTS review documents. The original ~ask allowed the review of up to six (6) such review documents. Remaining funds from this task will be utilized to complete Subtasks XXII A and B, as specified below. 4. Task XV C8 of the Contract is hereby eliminated. Funds from this task will be utilized to complete Subtasks XXII A and B, as specified below. 5. Task XVI C of the Contract is hereby eliminated. Funds from this task will be utilized to complete Subtasks XXII A and B, as specified below. 6. Task XVI D of the Contract is hereby eliminated. Funds from this task will be utilized to complete Subtasks XXII A and B, as specified below. 7. Task XVIII A of the Contract is hereby revised to provide for attendance of the Consultant at up to five (5) SWMP TAC meetings as specified below: A. Over the course of the approximate 2-year contract, it is expected that the SWMP T AC will meet five (5) times, excluding decision analysis workshops. The Consultant will be required to attend each of these meetings. This is a Contract Deliverable. The consultant is required to meet with the SWMP T AC up to five (5) times. Upon delivery of a letter confIrming attendance, the Consultant may bill the County for each meeting it attends up to five (5) at one fifth (1/5) the cost specified for Subtask XVIII. A. in Appendix B. SWMP850 07111/00 7:57 AM 2 This Task is complete, CH2MHill has held meetings with the SWMP T AC five individual times. The original Task allowed for up to six (6) meetings with the SWMP TAC. Remaining funds from this task will be utilized to complete Subtasks XXII A and B, as specified below. 8. Task XVIII B 2. of the Contract is hereby revised to provide for attendance of the Consultant at up to two (2) special meetings of the BOCC as specified below: 2. The consultant is required to meet with the BOCC up to two (2) times in special session. Upon delivery of a letter confirming attendance, the Consultant may bill the County for each meeting it attends up to two (2) at one half (1/2) the cost specified for Subtask XVIII. 2. B. in Appendix B. This Task is complete, CH2MHill has held special meetings with the BOCC two individual times. The original Task allowed for up to four (4) special meetings with the BOCC. Remaining funds from this task will be utilized to complete Subtasks XXII A and B, as specified below. 9. Task XX of the Contract is revised to read as follows: A. As a Contract Deliverable as identified in Appendix B; based on the comments of the SWMP T AC, the WQPP SC, and the BOCC, the Consultant will provide 200 copies of the Final Sanitary Wastewater Master Plan to the County. Upon completion and delivery, the Consultant may bill the County for a one-time payment as specified for Subtask XX. in Appendix B. 10. Task XXI of the Contract is hereby revised for the Consultant to provide monthly or quarterly progress reports as specified below: Task XXI As a Contract Deliverable as identified in Appendix B; the Consultant will provide monthly reports to Monroe County for the frrst nine months of the project and quarterly thereafter. Each report must provide progress updates on all Tasks which are under way during the preceding month or quarter, whichever is applicable. Upon completion and delivery, the Consultant may bill the County for each report that it provides up to eleven (11) at one eleventh (1/11) the cost specified for Subtask XXI. in Appendix B. SWMP850 07111100 7:57 AM 3 This Task is complete, CH2MHill has provided eleven progress reports during the contract period. The original Task allowed for up to fourteen (14) progress reports. Remaining funds from this task will be utilized to complete Subtasks XXII A and B, as specified below. 1 a.Add a new task, Task XXII as specified below: Task XXII Preliminary Assistance with the National Onsite Wastewater Treatment and Disposal Demonstration Project in the Florida Keys, Monroe County The consultant will provide the County and the Florida Keys Aqueduct Authority with Onsite Wastewater Treatment and Disposal system expertise necessary to obtain grant funding from the U.S. EPA for the National Onsite Wastewater Treatment and Disposal Demonstration Project (NOWTDDP). This task will include two major work efforts, which are outlined below. A. The consultant will assist FKAA and County staff in development of the fonnal work-plan to be submitted to EP A for award of the NOWTDDP grant. This effort will include assistance with the following work -plan elements: . Advanced technology testing . Economic feasibility/planning and development . System monitoring/maintenance/data analysis . Development of a central management database application . Legal issues . Education/training . Public Outreach . OWTS management costs/budgetJrates . Project schedule . Project budget The consultant will assist with development of draft work-plan language, review of draft documents, and attend meetings to finalize the work-plan for submittal. Up to 3 meetings in the Keys will be attended as part of this task. The Consultant will provide a one time Technical Memoranda outlining work on the effort and which generally provides all of the infonnation developed and presented as a result of the work effort. SWMP850 07111100 7:57 AM 4 This is a one-time Contract Deliverable; upon completion and delivery the Consultant may bill the County for the entire amount specified for Subtask XXII. A. in Appendix B. B. The consultant will perform maintenance and operational activities at the Big Pine Key OWNRS test facility to maintain the facility and prepare for its use by the FKAA in the NOWTDD Project. This effort will include up to 3 trips to the OWNRS test facility for maintenance and repair as needed. The Consultant will provide a one time technical memoranda outlining efforts to restore service to the site and maintain or upgrade existing facilities. This is a one-time Contract Deliverable; upon completion and delivery the Consultant may bill the County for the entire amount specified for Subtask XXII. B. in Appendix B. 11. This Contract takes effect on the date of the signature of the last party to sign. ed by its duly authorized representative. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA cJ'~-F~ By Mayor! hamnan (SEAL) Attest: CH2MHILL, INC. ~c~~ By ,- -ut/'C TitI I' c<..- . 'Hi /J jl'W fi1,(J(/~ ~ By Title APPROVED AS TO FORM AND ~~ A ORNEY'S OFFICE SWMP850 07/11100 7:57 AM 5 - (J) 8 CJ) ::c e o~ Q) ceO X"O 0- c: -gttl CJ) CJ) ~::c <~ CJ) E i= ~ - c: o () ~..-4,~ ~ ... ; i o co ~ * gj ~ ~ I ~ ~ ~ ~ ~ I ~ co ... '" I :g ~ 5 gj I m m :!13'''' ... ;!: ... ... ... ; iO o co ... Ol..ii ~ ~ a! g..i i:!f ~~ i! ...iN' :i~ a~ Ii .: !! ~i g i ! ! !Ilil.... ..Ii .. .. .. .. gj .. :e ~ .. .. .. Co? - -- ] l l l I j ~ I I 'S s s 'S s s s s s s j II s s S ~ II s s S ~ i s Ij ~ 1 ~1 Ij Ij ~ 1 II II 1 1 1 u u u u Ul I ~ I .~ ~ . 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