Fiscal Year 2001
ANTI-DRUG ABU~E ACT FUNDS AGREEMENT
THIS AGREEMENT is made and entered this 7(~day of !VCVff/ 'tf2:-
2000, by and between MONROE COUNTY, a political subdivision of the State of Florida,
whose address is 5100 College Road, PSB Wing II, Stock Island, Key West, FL 33040,
hereinafter referred to as "COUNTY," and The Care Center for Mental Health, whose address is
1205 Fourth Street, Key West, Florida 33040, hereinafter referred to as "CARE CENTER."
WITNESSETH
WHEREAS, the Department of Community Affairs has awarded a sub-grant of Anti-
Drug Abuse Act Funds to the COUNTY to implement a program that provides Sheriff's Inmate
Intervention Program IV; and
WHEREAS, the County is in need of an implementing agency to provide said services
under this Program; and
WHEREAS, the CARE CENTER is the sole provider of this prograni; and
WHEREAS, the COUNTY has agreed to disburse the Anti-Drug Abuse Act Funds to the
CARE CENTER in accordance with the COUNTY'S application for the Anti-Drug Abuse Act
Funds.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the CARE CENTER agree as follows:
1. TERM - The term of this Agreement is from October 1, 2000, through September
30, 2001, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - The CARE CENTER will provide services as outlined in the
COUNTY'S Anti-Drug Abuse Sub-grant Award, attached and made a part hereof. 5 0 0 ."
2: :r>- 0 ,:::=
::0 2: 0
3. FUNDS - The total project budget to be expended by the CARE C~ ifi G
performance of the services set forth in Section 2 of this agreement shall be the to@~ ot; .."
$97,194.00. The total sum represents federal grant/state sub-grant support in the cli~ o~ S6
$72,895.00 and local matching funds in the amount of $24,299.00, which amount~Q:>e ~ ~
provided by the county through the grant matching funds account. All funds shalJ:l;e ~tri~tecg
and expended in accordance with the Project Budget Narrative submitted as outlitf~d ifPth~a~
agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "State of Florida Department of Community Affairs, Division of Housing
and Community Development, Bureau of Community Assistance Sub-grant Award Certificate
and Application" therefor and all laws, rules and regulations relating thereto are incorporated by
reference, (Attachment A).
5. IMPLEMENTING AGENCY BOND - The CARE CENTER is an implementing
agency under the COUNTY'S Anti-Drug Abuse Program, and shall be bound by all the
provisions of the documents incorporated by reference in Section 4 of this Agreement.
Additionally, the CARE CENTER shall be bound by all laws, rules, and regulations relating to
the COUNTY'S performance under the Department of Community Affairs Grant Program.
6. BILLING AND PAYMENT
(a) The CARE CENTER shall render to the COUNTY, at the close of each calendar
month, an itemized invoice properly dated, describing the services rendered, the cost of the
services, and all other information required by the Program Director. The original invoice shall
be sent to:
Grants Administrator
Public Service Building, Wing II
5100 College Road
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the CARE CENTER.
7. TERMINATION - This Agreement may be terminated by either party at any
time, with or without cause, upon not less than thirty (30) days written notice delivered to the
other party. The COUNTY shall not be obligated to pay for any services provided by the CARE
CENTER after the CARE CENTER has received notice of termination. In the event there are
any unused Anti-Drug Abuse Act Funds, the CARE CENTER shall promptly refund those funds
to the COUNTY or otherwise use such funds as the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - The CARE CENTER shall maintain
appropriate financial records which shall be open to the public at reasonable times and under
reasonable conditions for inspection and examination and which comply with the Agreement
incorporated in Section 4 of this Agreement.
9. AUDIT - The CARE CENTER shall submit to the COUNTY an audit report
covering the term of this Agreement, within one-hundred twenty (120) days following the
Agreement's lapse or early termination and shall also comply with all provisions of the
Agreement incorporated in Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it must
be given by written notice, sent by registered United States mail, with return receipt requested,
and sent to:
FOR COUNTY
Grants Administrator
Public Service Building
5100 College Road
Key West, FL 33040
FOR PROVIDER
CONTACT NAME
AND ADDRESS
'Either of the parties may change, by written notice as provided above, the addresses or persons
for receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from
the Florida Department of Community Affairs cannot be obtained or cannot be continued at a
level sufficient to allow for the services specified herein, this Agreement may then be terminated
immediately, at the option of the COUNTY, by written notice of termination delivered in person
or by mail to the CARE CENTER at its address specified above. The COUNTY shall not be
obligated to pay for any services provided by the CARE CENTER after the CARE CENTER has
received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the CARE CENTER shall abide by all statutes, ordinances, rules,
and regulations pertaining to, or regulating the provision of, such services, including those now
in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the
State of Florida and Article 1 of the United States Constitution, which provide that no revenue of
the state or any political subdivision shall be utilized, directly or indirectly, in aid of any church,
sect or religious denomination or in aid of any sectarian institution. Any violation of said
statutes, ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon delivery of written notice of termination to the CARE CENTER. If the
CARE CENTER receives notice of material breach, it will have thirty days in order to cure the
material breach of the contract. If, after thirty (30) days, the breach has not been cured, the
contract will automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
14. EMPLOYEE STATUS - Persons employed by the CARE CENTER in the
performance of services and functions pursuant to this Agreement shall have no claim to
pension, worker's compensation, unemployment compensation, civil service or other employee
rights or privileges granted to the COUNTY'S officers and employees either by operation of law
or by the COUNTY.
15. INDEMNIFICATION - The CARE CENTER agrees to hold harmless,
indemnify, and defend the COUNTY, its commissioners, officers, employees, and agents against
any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly arising
from, or related to the provision of services hereunder by the CARE CENTER.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
d hereto by the proper officers thereof for the purposes herein expressed at Monroe
ida, on the day and year first written above.
~
$ARD OF COUNTY COMMISSIONERS .._~
F MONROE COUNTYiJtORIDA _
Y [j- If f~d
Mayor/Chairman
AGENCY NAME
(}..p1~e /Y) 12k~~
Witness
BY~~~ G .h.J)
Title: /HS-; /e..- T t c &::;
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ElHICS CLAUSE
A'tJ/f'~/1 Wo/H
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any fonner County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, tenninate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the fonner County officer or employee.
~~ &Jr/J
~
Date: ) /L r./ 7... ~
STATEOF ~\.o".G~
COUN1YOF ~V''-Cu~
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
~-l"~~.~.\ WO~ who, after first being sworn by me, affixed his/her
"'~ \- \.-....
signature (name of individual signing) in the space provided above on this ~ l day of
~{)\)evv,-,'oQr
,~ ;).Ow .
~~~~
-------
NOTARY PUBLIC
My commission expires:
.1,~i;.tfft.#;~, DEBRA-- (:E~I'.'u
"~:A"~~ .] v.1:
f*i ':~ MY COMMISSION I'
~~.....~Y EXPIRES Dec~P1h.
",9f.tn\'''' Bonded ThnJ Notanl PLt
l*:Ai\li\~r~~ DEBRA GENNERS
r: :~ MY COMMISSION # CC 978173
~~ . ~~"l EXPIRES: December 29 2004
"'J,p.f.or..~., Bonded Thru Notary Public Und~""rilers
OMB - MCP FORM #4
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a
public entity for the construction or repair of a public building or public work,
may not submit bids on leases of real property to public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business
with any public entity in excess of the threshold amount provided in Section
287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list."
ATTACHMENT A
Exoense Reimbursement Reauirements
This document is intended to provide "basic" guidelines to Human Service Organizations, county
travelers, and contractual parties who have reimbursable expenses associated with Monroe County
business. These guidelines, as they relate to travel, are from FS 112.061, which is attached for
reference.
A cover letter summarizing the major line items on the reimbursable expense request should also
contain a certified statement such as:
I certify that the attached expenses are accurate and in agreement with the records of this
organization. Furthermore, these expenses are in compliance with this organization's contract with
the Monroe County Board of County Commissioners.
Invoices should be billed to the contracting agency. Third party payments will not be considered
for reimbursement. Remember, the expenses should be paid prior to requesting a reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the contract.
This document should not be considered all-inclusive. The Clerk's Finance Department reserves the
right to review reimbursement requests on an individual basis. Any questions regarding these
guidelines should be directed to 305/292-3528.
Pavroll
A certified statement verifying the accuracy and authenticity of the payroll expenses.
If a Payroll Journal is provided, it should include:
Payroll Journal dates, employee name, salary, or hourly rate, hours worked during the payroll
journal dates, withholdings where appropriate, check number and check amount
If a Payroll Journal is not provided, the following must be listed:
Check number, date, payee, check amount, support for applicable payroll taxes
Original vendor invoices must be submitted for Worker's Compensation and Liability insurance
coverage.
Teleohone Exoenses
A user log of pertinent information must be remitted; the party called, the caller, the telephone
number, the date, and the purpose of the call must be identified.
Telefax, fax, etc.
A fax log is required. The log must define the sender, the intended recipient, the date, the number
called, and the reason for sending the fax.
Suoolies. services, etc.
For supplies or services ordered, the County requires the original vendor invoice.
Rents, leases, etc.
A copy of the rental agreement or lease is reqUired. Deposits and advance payments will not be
allowable expenses.
Postaae, overniaht deliveries. courier, etc.
A log of all postage expenses as it relates to the County contract is reqUired for reimbursement.
For overnight or express deliveries, the original vendor invoice must be included.
Reoroductions, cooies, etc.
A log of copy expenses as it relates to the County contract is required for reimbursement. The log
must define the date, number of copies made, source document, purpose, and recipient. A
reasonable fee for copy expenses will be allowable. For vendor services, the original vendor invoice
is required and a sample of the finished product.
Travel Exoenses: Please refer to Florida Statute 112.061.
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of Travel
Expenses. Credit card statements are not acceptable documentation for reimbursement.
Airfare reimbursement requires the original passenger receipt portion of the airline ticket. A travel
itinerary is appreciated to facilitate the audit trail.
Auto rental reimbursement requires the original vendor invoice. Fuel purchases should be
documented with original paid receipts.
Original taxi receipts should be provided. However, reasonable fares will be reimbursed without
receipts. Taxis are not reimbursed if taken to arrive at a departure point: for example, taking a
taxi from one's residence to the airport for a business trip is not reimbursable.
Original toll receipts should be provided. However, reasonable tolls will be reimbursed without
receipts.
Parking is considered a reimbursable travel expense at the destination. Airport parking during a
business trip is not.
Lodging reimbursement requires a detailed listing of charges. The original lodging invoice must be
submitted. The County will only reimburse the actual room and related bed tax. Room service,
movies, and personal telephone calls (see previOUS guidelines) are not allowable expenses. Per
diem lodging expenses may apply. Again, refer to Florida Statute 112.061.
Meal reimbursement is breakfast at $3.00, lunch at $6.00, and dinner at $12.00. Meal guidelines
are that travel must begin prior to 6:00 a.m. for breakfast reimbursement, before noon and end
after 2:00 p.m. for lunch reimbursement, and before 6:00 p.m. and after 8:00 p.m. for dinner
reimbursement.
Mileage reimbursement is calculated at 29 cents per mile for personal auto mileage while on county
business. An odometer reading must be included on the state travel voucher for vicinity travel. A
mileage map is available for reference to allowable miles from various Florida destinations.
Mileage is not allowed from a residence or office to a point of departure: for example, driving from
one's home to the airport for a business trip is not a reimbursable expense.
Data orocessina. PC time, etc. ....
The original vendor invoice is required for reimbursement. Intercompany allocations are not
considered reimbursable expenditures unless appropriate payroll journals for the charging
department (see Payroll above) are attached and certified.
The followina are not allowable for reimbursement:
Penalties and fines
Non-sufficient check charges
Fundraising
Contri butions
Capital outlay expenditures (unless specifically included in the contract)
Depreciation expenses (unless specifically included in the contract)
ATTACHMENT B
HUMAN SERVICE ORGANIZATION LETTERHEAD
Monroe County Board
of County Commissioners
Finance Department
500 Whitehead Street
key West, Florida 33040
(Date)
The following is a summary of the expenses for (Human Service Oraanization name) for the
time period of to
Check # Pavee Reason Amount
101 A Company Rent $xxxx.xx
102 B Company Utilities $xxxx.xx
103 D Company Phone $xxxx.xx
104 Person A Payroll $xxxx.xx
105 Person B Payroll $xxxx.xx
(A) Total $xxxx.xx
-------
-------
(B) Total prior payments $xxxx.xx
(C) Total requested and paid (A + B) $xxxx.xx
(D) Total contract amount $xxxx.xx
Balance of contract (D - C) $xxxx.xx
-------
-------
I certify that the above checks have been submitted to the vendors as noted and that the expenses
are accurate and in agreement with the records of this organization. Furthermore, these expenses
are in compliance with this organization's contract with the Monroe County Board of Commissioners
and will not be submitted for reimbursement to any other funding source.
Executive Director
Attachments (supporting documentation)
STATE OF FLORIDA
COUNTY OF MONROE
..
.,.-. .
SWORN TO AND SUBSCRIBED before me this _ day of , 200_ by
(Event Contact Person) who is personally known
to me
presented as identification:
Notary Public, State of Florida at Large
My Commission Expires:
Jdconhsoex
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
1819 Miccosukee Commons
Tallahassee. Florida 32308
(850) 410-8700
James T. "Tim" Moore
Commissioner
October 24, 2000
The Honorable Shirley Freeman
Mayor, Monroe County
Board of County Commissioners
530 Whitehead Street
Key West, Florida 33040
Re: 01-CJ-J1-11-54-01-111lSheriffs Inmate Intervention
Program IV
Dear Mayor Harvey:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement grant in the amount of $72,895 to your unit of government. These
funds shall be utilized to implement a Byrne Program under Purpose Area lIB -
Improve Corrections Treatment - Local.
A copy of the approved sub grant application with the above referenced project number
and title is enclosed for your file. All correspondence with the Department should always
refer to the project number and title.
~ ^-
, <.
Your attention is directed to Section H of the subgrant which is the "Acceptance and
Agreement". These conditions should be reviewed carefully by those persons responsible
for project administration to avoid delays in 'project completion and cost reimbursements.
Also, you should review the enclosed Subgrant Award Certificate. This certificate contains
important information regarding Section H that applies to this grant award.
""j./
The eI,!closed C~_rtiiicate.._of Acceptance should be completed and returned to the Department
~____~!hID 3<Lcalepdar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Shirley Freeman
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Beth Hamilton at 850/410-8700.
Sincerely,
.
CQ <Lv]~ ~ . LAW~
Claytorl H. Wilder
Community Program Administrator
CHW /BH/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
01-CJ-Jl-11-54-01-111 in the amount of $72,895,
for a project entitled: Sheriff's Inmate Intervention Program IV
for the period of 10/01/2000 through 09/30/2001, in accordance with
the statement of work contained in the subgrant application, and
subject to the Florida Department of Law Enforcement's conditions
of agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name and Title of Official)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: October 24, 2000 ·
Grant Period: From: 10/01/2000 To: 09/30/2001
Project Title: Sheriff's Inmate Intervention Program IV
Grant Number: 01-CJ-Jl-11-54-01-111
Federal Funds: $72,895.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $24,299.00
Total Project Cost: $97,194.00
Program Area: 11B
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
Additionally, the following special conditions apply to Section H
of the contract:
(1) The Office of Criminal Justice Grants, which administers the
Byrne State and Local Law Enforcement Grant Program, was transferred
from the Florida Department of Community Affairs to the Florida
Department of Law Enforcement through action of the Florida
Legislature in the 2000 General Appropriations Act (House Bill 2147),
effective July 1, 2000. Therefore, the following revisions will
apply to this grant:
(a) All references to the Department of Community Affairs should
be read as the Florida Department of Law Enforcement.
(b) All references to the Bureau of Community Assistance should
be read as the Office of Criminal Justice Grants.
(c) Item 16.g, the mailing address for audit reports, should read:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, FL 32302-1489
(d) Item 23.b(1), should read: James T. "Tim" Moore, Commissioner
(2) There is a clerical error in Section H, item 24, Equal Employment
Opportunity. The reference to the Civil Rights Act of 1964 should be
Title VI, not title IV.
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
QQ
"fd. LwJ~
Official
Clayton H. Wilder
Community Program Administrator
/0 - L Y- c)cJ
Date
[X]This award is subject to special and/or standard conditions
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SPECIAL CONDITION(S)/GENERAL COMMENT(S)
.
Grantee (Name of SPA): Office of Criminal Justice Grants
Grant Number: 01-CJ-Jl-11-54-01-111
Grant Title: Sheriff's Inmate Intervention Program
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition (s):
Prior to drawdown of federal funds for Contractual Services,
Monroe County's submitted boilerplate contract must be
approved by FDLE.
Edward Byrne Memonili; state and Local Law
Enforcement Assistance Formula Grant Program
na MClbt to be ~ by the SubgTant..:
ContlrarIitian 01 ~ SUbgqnr? 9 v_ a No
If V-. .",., SID Prqec:t ID. 01 Prw\lioua 5Ybgrn
7lIIa aec:tIan to be COIDpIeted by SeA:
SFY 2001 DCA Contract Number
2001
087
III
CFOA.: 16.579
A Names & Add,....
1.
Subarant Recigient
Name of Chief Elected Ofticial Shirley Freeman ..
TItle Mayor, Monroe County Board of County Commissioners
.. -
Address 530 Whitehead Street
City, stat, Zip Cod. Ke7 West Ft'!, 33040
AreII CodeJPhane. , SUNCOM. TAr.. COdelFax. .
305-292-3430 305-292-3577
2. Chief Financial Ofticer
Nam. of Chief Financial Officer Danny Kolhage
TItle Monroe County Clerk cf Court
Address 500 Whitehead Street
CIty, Stme, Zip Code Kev We!": FL 11040
AreII CocIelPhone . SUNCOM. IArn COdelFax .
305-292-3550 305-292-3660
3.
Resoonsible for Pro"ect
TItle
Address:
James L. Roberts
Monroe Count
5100 Colle e Road
Public
FL 33040
SUNCOM.
Area Code/Fax #
305-292-4544
... Project Director and Contact Person, if different from Project Director
Must be Em I s of Governmental 1m lementin en
Name of Project Director Deanna S. Lloyd
TItle
Monroe County Grants Administrator
E-Mail Address
Address
City, state, Zip Code Ke West, FL
Area CodeIPhone. 305-292-4474
33040
SUNCOM.
Area COde/Fax #
305-292-4515
Name and Title of eanmct Pw.on Jay Terrell, Program Director
Addr... Care Center for Mental Health E-Mail Address
2 eet
City, State, Zip COde: Key West, FL 33040
Area CodeIPhone · SUNCOM ... Area Code/Fax #
305-292-6843 305-292-6723
Edward Byrne Memorial state and Local Law
Enforcement Assistance Fonnula Grant Program
B. AdmlnlstnrtMt Oatil
1. Project Title (Not to exceed 84 characters. including spaces)
SHERIFFS INMATE INTERVENTION PROGRAM IV
2. For Period
.
Period Month Day Year
Beginning October '. 1 2000
,
ending Sentember 30 2001
.
3. Is the Subgrantee or the Implementing Agency B Member of a Local Criminal Justice Advisory Councilor
Substance Abuse Policy Advisory Board, Coalition, or Council? (See the Program Announcement for a
dNaiption of boan1 respon6iblities.) 0 Yes 0 No
C. Fiscal Data
1. (If other than the Chief Financial Officer) Remit Warrant to:
Deanna Llovd
Public Service Building
5100 College Road
Key West, FL 33040
Note: If the subgrentee is participating in the State of Florida Comptroller's Office electronic transfer
Pf'Oarllm. reimbursement cannot be remitted to any other entity.
2. Method of Payment ~onthly 0 Quarteriy
(It Is mandatory that the method setected be consistent throughout the entire grant period.)
3. Vendor'" (Enter Federal Employer Identification Number of Subgrantee);
I
59-6000749
4. SAMAS ., (Enter if you are a state agency)
I
5. Will the Project eam Project Generated Income (PGI)? 0 Yes OJ No
(See Section H., Paragraph 13, for 8 definition of PGI.)
6. Will the applicant be requesting an advance of federal funds? 0 Yes
(If Yes, a letter of request must be attached.)
frJ No
Subgnnt Al>Pk.oon
C"'__..__ ,. 0___ ~ ..., ..c
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
D. Prognlm Data
Referta the BCA Grants Management Technical Assistance WorKshop Manual. Use this as a guide to assist
you in completing Section D.
Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are
seetcing funds to continue existing project activities, your problem statement must also provide a short summary
ot your current program and describe any gaps between current and desired project results.
Proaram OescriDtion. Briefly describe how project activities will address the targeted problem. Describe who
wilt do what, When, where and how.
SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
Stlllt below end use continuation pages as necesslll)'.
''"
i
PROBLEM IDENTIFICATION
The Classification Department at the Monroe County Detention Center offers statisticaJ
information that stAtes that over eighty percent of the inmates currently housed in the detention
facility have been charged with a drug related offense. These offenses are a direct consequence of
substance abuse problems, which are pervasive in our community.
Substance abuse is a serious problem in Monroe County. The highest percentage of substance
abuse and substance dependence occurs among individuals who are experiencing economic
deprivation, homelessness, and living in high crime areas where there is high substance use and
illicit actiVities that arc drug related.
Substance abuse continues to be associated with domestic violence, the breakdown of the family,
and a decline in the standard of living in the community. There is a lack of awareness within the
substance using community and the community at large as to what addiction is and how it affects
the individuals it inflicts.
Ii,
SubgTIftr AQtlication
- - _on - . -:;1' -...
Edward Byme Memorial State and Local Assistance
D. Program Data Continued
SOLurION
.
Since October, 1997, the Monroe County Detention Center has provided an in-house substance
abuse treatment program. This program has demonstrated a 14% recidivism among program
participants, after one year following their release, compared to 70% for the general population.
Funding from the Monroe County Substance Abuse Advisory Board allows this program to offer
services to inmates who arc sentenced to the program by the courts and also to inmates in the
Monroe County detention Center who volunteer for the program.
..-
.
The target population consists of Monroe County resident inmatcs, both male and female, who
have a substance abuse problem or whose arrestS were substance related. This inmate group is
housed at the detention center. They must be deemed eligible to participate in the progrnm by the
detention center. They may volunteer or be court ordered to the program.
The program offers substance abuse education and counseling. Issues such as living skills, anger
management, domestic abuse, early childhood and family problems, dual diagnosis, rape. incest,
relationship difficulties, vocational training, and participation in work release are included in the
program's format.
Cognitive Behavioral Therapy is used in conjunction with Rational Emotive Therapy as the
primary method of addressing the substance abuse. The Moral Reconation Workbook (especially
~;:signed to address antisocial personality traits in substance abusers), Twelve Step ideas and
materials, and the latest concepts in addiction are incorporated into the program.
There is a direct cost savings that occurs when treating substance abuse. It costs approximately
524,000 to house one inmate for one year in the Monroe County Detention Center. At the
program's present rate of recidivism (14%) versus the jail's rate (70%) per year, the cost savings
per year is substantial. The cost of operating the program is minor compared to the cost of
returning inmates.
The Sheriff's Office will be able to continue to utilize the experience and training of the three full-
time counselors currently providing treatment services at the Monroe County detention Center.
The counselors arc employed by the Care Center for Mental Health. The CCMH holds the
substance abuse treatment license for ~he jail and provide tbe administrative, court liaison, and
case management services as mandated by Florida Administrative Code. The program coordinator
who serves u a therapist u well is a Master's level counselor with state certification in
Addictions counseling. The other two therapists are certification by the state as addiction
professionals. All therapists are trained to do screenin& evaluations, assessments, MR. T and
addiction counseling. All therapists continue to update their skills to maintain the most current
treatment strategies.
SubMlllftt A"fl6t:11tian
E~',,"V'C1 ;fhme Memorial SbIte and Local Law
Enfo~ement Asststance Formula Grant Program
O. Program Data (ContinUed)
Activities Implementation Schedule. Complete the Activities Implementation Schedule showing when activities in
the Prognlm Description will commence and how the project will progress. This chart benchmarks planned
activities, both administrative and programmatic. An -X- has been inserted for reports that are mandatory for all
projects. Place an additional-X- to indicate ones applicable to your project. Delete the activity/action that does
not appty to your projeQ; i.e., if your project does not earn PGJ, delete that activity from this schedule.
ACTIvmes IMPlEMENTATION SCHEDULE
Subgrant Period -
Oct. 1, 2000 - Sept. 30, 2001
.
(Beginning 08te - Ending Date)
.
ACTMTY/ACTION Oct Nov Dee Jan Feb Mar Aflr May Jun Jul Aug Sep
Submit Financial Reimbursement
Requests X X X X X X X X X X X X
SubrnJt Financial Closeout Pedalge X
Submit Quarterty Program Reports X X X X
Submit' Quarterty PGI Reports
(If applicable)
Counseling and Educational
Activities X X X X X X X X X X X X
.
. MB 305 295 4320
9 27 Monroe County 0 l;Ure \;eDlor
SeP:..9~L;::StO l~' :uo."" J"IU ,"Ui) ~U"._It/":!.._. -.----.----.U&.Gli1ll..a~..~ce
E. I'raal.m ad ~1Ia .....,.
~- L P....... ..... -.d PIfb1nMoe ~ (found In ADMndix Vl far the f~
.uth"'~J. .. Y'N .m to ~ Your IlpJlticdan Js nGt compt.. vWthaut them 8M en
;~ WIt,. lie CGnlidlQd far ......funclng.
tIthe ;.,.. .. yael ...... .. nat ,.,. unlf'alm "....., ~ pUbUIhed In ttds dcN:um1ftt or if
yau cannet your .....to -...... C8IImCtTom8lahDp8t85Of4ll-801lSfor1wU1erinllnu:tians.
00 NOT "*ic*Jav.. tam .....u Program.v...
am tIDY 8IId we ~ pega., n8Ce.tary.
P.02
III OOl
..
11 B.01
t 1.8 Corrections Convnunity Treatment
To provi e treatment services within correctional facilities ttvough various
modeliti s to 150 individuals_
To provi an array of treatment services within correctional facilities.
To assls 75 clients within correctional facilities to successfully complete
their tre tment plans
11B.02
118.03
Count OMS 305 295 4320
Sep.;:.~~:-9P .213 ~~I.. ...~on.~o.t11.*'.t~..,;.._~_~';..~,__. .
. I ,. _ __....... ..a_-..c.
~
"~~~ "":. ~~~.. Ip'ntall.... "".MYtar~,..,.,. nqu.ring "rut )
'-ow- r.'f1nIft II nl_IIiI-CDltmIdliD..-hIpaID~~ 'n ....""-_ ""-....10._ _
...... ~ ~.g tunas. .......1- . .~. U_""_...-uC
: ..,......,... _1I4Ii ....,,,.. .. "'-...y.
;
P.03
~003
F.
SHERIFF'S INMATE INTERVENTION PROGRAM
by THE CARE CENTER FOR MENTAL HEALTH
Oct. 2000 - Sept 2001
Personnel Expense
Salaries
FICA
Insurance
$ 83,50000
$ 6,390.00
$ 7,304.00
$ 97,194.00
$
$ 97,194.00
Sub-Total
TOTAl
Salaries and Benefits will pay fOr" 3 FTE counselors to provide services at the Monroe County
Detention Center.
Educational tools consisting of workbooks and program materials, drug testing materials.
and other educational items such as films will be purchased with funds from the Monroe
County Sheriff's Office.
Purchasing to be made acmrding to Monroe County Purchasing Policy Procedures
Match to be provided through the Monroe County Board of CommissiOners General Revenue-
Grants Matching FLKld $ 24,299.
Anti-Drug Abuse Bryne Fl.I'lds
County Match
TOTAl
$ 72.895.00
$ 24.299.00
$ 97,194.00
EntaIC8lll8llt Asststance FormUla Gnurt Program
--- -.... &.U(;iU Law
G. Pra;.ct Budget Schldute
--=-.-
1be Project Budget Schedule inaud.. six BUdget Categories (..... IUId Benefits,. Contractual S8Nices,
Iexp..., ~~ Capital O*, (OCO). Datil Praceuing Services, and Indirect Costs) and Total Project
Colt&. Teal..... u.tch must be . minimum of 25% of the Total BUdget.
,.". or PrInt Dollar Amauntll Only In Apptt... eat.gon.. and Lave oth.. Slank.
8ad_~GlI' Fed.,., Ma:ta Totat
" -
-
.-
....... And ~ - .
:
..
.,
Cantractuat s.w. $ 72,895. $ 24,299 $ 97, 194
- -
.
.
~..
Op8rating Capital Outtay
;
om. Pracwling
IDdinICt Cola
.
T...... $ 72,895 $ 24,299 $ 97, 194
:- '.. .
Edward Byrne Memorial state and Local Law
Enforcement Ass/stance Formula Grant Program
H. AcceDtance end Aareement
All persons inYoMId in or having administrative responsibility for the subgrant must read these .Acceptance and
Agreement" conditions. Thla ooAcceDtance and AGreement'" 'SectIon H) must be returned aa Dart of the
comDtet8d eDDllcdon.
Nota Condition No. 12: Only project costa Incurred on or ..... the effective date of this agreement and
on or prior to the termination date of a rectptent'. project aN e"glble for reimbursement.
Conditions of AQre.nent. Upon approval of this subgnlnt, the approved application and the foUowing.terms of
conditio... will become binding. Non-compliance will result In project costs being disallowed.
The term .~..m-, unless otherwise stated, refers to the Department of Commu,..ity Affairs. The term
"Buruu., unleu oth8fWiH stated, ref.... to the Bur.u of Community Assistance.' .
The term ....bgrant recipient" refers to the governing body oj a city or a county or an Indian Tribe which
performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an
.'mplementlng ~ which is a subordinate agency of a city, county or Indian Tribe, or an agency under the
direction of an elected omcial (for example, Sheriff or Clertc of the Court). _ .
1. Reports
L Project Performance Reports:
The rectpient shaD submit department Qullftedy Project Performance Repotts to the Bureau by
February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date.
In addition, if the subgnlnt award period is extended beyond the .originar project period, additional
Quarterly Project PerfotmlllJce Repotta shaU be submitted.
b. FInancial Reports:
The recipient sha" have a choice of submitting either Monthly or Quarterly Rnlltlcill/ CIlIim Reports
[DCA-eJ ~A-G) to the bureau. Monthly Relmburument Claims (1-11) aN due thlrty~ne
(31) daya after the end of the reporting period. auartarty Relmbu,.ement Clalml (1-3) are due
thlrty4le (31) days after the end of the Nportlng period. A final Rnancial Qaim Report and a Criminal
Jultit:e Contntct (Finent:ieI) CIlMeaut Pet:kage sheU be submitted to the bureau within forty-five (45) days
of the lubgrant tennin8tian period. SUch ctatm shaU be distindfy identified as "finer.
Before the "fInar dalm will be processed, the recipient must submit to the department all outstanding
project reports and must have Atlsfied aU special conditions. FaUure to comply with the above provisions
....U result In forfeiture of reimbursement.
The recipient shall submit department Quartertv Project Generated Income Repatts to the bureau by
February 1, May 1, August 1, and within forty-five (45) daya after the lubgrant termination date
covering aubgnant project gen...tad income and expenditures during the previous quarter. (See
Panagnaph 14. Prognam Income.)
c. Other Reports:
The recipient shall submit other reports a. may be reasonably required by the bureau. All required
reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non-fad.... expenditures. All funds spent on this project shall
be disbursed aCCOrding to provisions of the project budget a. approved by the bureau.
EdwaTcl Byrne Memorial State anet Local Law
Enforcement Asslstance Formula Grant Program
All expenditures and cost accounting of funds shall conform to Office of Justice Programs AnlllJc:iaJ Guide.
U.S. Department of Justice Common Rule for Stille IIIJd I..oclIJ Governments, and in federal Office of
Management and Budgers (OMS) CIrr:ukn .4-21, A-87, IIIJd ,4.0110, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the recipient
3. Appraval of ConsuIMt Contracts
The department IhaU review and approve in writing all consultant contracts prior to employment of a
consuttant. AppnwaIIhaU be based upon the contract's compliance with requirements found in the Office of
Justice Pragmns RnMdaI Guide, U.S. Department of Justice Common Rule for SiBle and Local
.
GowmmMta. and In applicable state statutes. The departments approval of the recipient agreement does
nat COIIItibIt8 appravaa of consultant contracts.
4. AIIawabIe ColIs
Allowance far costs incurred und.. the sUbgnmt shall be determined according to -General Principles of
AllawabiIity and Standards for S..ected Cost Items- set forth in the Office of Justice Programs AnlllJc:iaJ Guide.
U.s. Department of Justice Common Rule fof' Slat. And LDt:III Govemments and federal OMS CircuJar Na..-
A-S7, .CoIt Prtncipl. for State and Local GcMmments-, or OMS Circular No. ,4.021, -Cost Principles for
EducatiDnaJ InstIIutiDnI".
All praced&ns ern.,.. in the u.e of fed..1 fund. to procure services, supplies or equipment, shall be
according to U.s. Department of Justice Common Rule fof'Slat. 8IId LDcIII Governments, or Attachment .0"
of OMS CRuIIr No. .4-110 and Rorida I8W to be eligible for reimbursement
S. Travel
All trawIt reimbunement for out-of-state or out-of-gnlnt-specified wark area shall be based upon written
appraval of the department prior to commencement of actual travel.
The cost of all travellhaU be reimbursed according to local regulations, but not in excess of provisions in
Sec:t;an 112.081, Flatida St"""...
All blUl for any travel apens.IhaU be submitted according to provisions in Section 112. 061, Rorida Statutes.
e. Written Approval of Changll in this Approved Agreement
Recipients ....U otain approval tram the department for major changes. These include, but are not limited
to:
L Chang. in praject activities, d.igns or research plans set forth in the approved agreement:
(b. Budget deviatiDns that do not meet the following criterion. That is, a recipient may tnlnsfer funds
batI.~... budget cat8gDri. u long as the total amount of trBnsfer dOli not exceed ten (10) percent of
the tatalapprawd budget and the ana_ is made to en approved budget line item; or,
c. Trasfws Dffunda above the ten (10) percent cap shaD be made only if a revised budget is approved by
the department.
d. Und. no circumstances can trBnsfers of funds increase the total budgeted award. Transfers do not
allawfDr increasing the quantit8tive number of items documented in any approved budget line item. (For
example, equipment items in Operating Capital OuUay or Expense categories or staff positions in the
Sataries and Benefits category.)
7. Reimbursement Subject to Avaitable Fundi
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal
Anti-Orug Abuse Ad fundi.
Edwant Byrne Memorial State t;,nd Local Law
Enforcement Assistance Formula Grant Program
8. Adv8nce Funding
Adv8nce funding is authorized up to twenty-five (25) percent of the fed8lll1 award for each project according
to Sec:t;cn 218.181(15)(b). Rorida Statutes (1991); the.Office of Justice Programs Rnancial Guide, U.S.
Oep8rtment of Justice Common Rule for State and Local Govemments. Advance funding shall be provided
to a recip;.,t upon a Written request to the department justifying the need for such funds. This request,
IncJudlng the Juatltlcdon, ahall be encJOHd with the aubgrant application.
9. Commencement of Project
If a project has not begun within sbtty (60) days after acceptance of the lubgrant award, the recipient shall
lend aleUer to the bUl'8llu indicating stepl to initiate the project, realon for delay and request a revised projeCt
starting date.
If a project hal not begun within ninety (SO) days after acceptBnce of the subgrant award. the recipient shall
send another IIIIter to the bUl'8llu, again explaining the reason for detay and request another reviled project
starting data.
Upon receipt of the niJety (SO) day letter, the department shall detennine if the reason for delay is justified or
shall, at its discretion, unilaWallytenninatethis agreement and re-obUgate subgrantfunds to other department __
appnMld projects. The department, where warranted by extenuating circumstances. may extend the starting
date of the project pat the ninety (90) day period, but only by formal written amendment to this agreement
10. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which indudes all
project budget categories) ....U be in writing for a period not to exceed _ (8) months and is subject to the
ume terms and COnditlonl .. forth in the initial contract. Only one extension of the contract shall be
acceptable, unl.. r.tIure to complete the contract Is due to events beyond the control of the contractor.
11. &cuubla 0eIays
Except with respect to defaults of consultants, the recipient ....11 not be in d_ult by realon of any failure in
performuce ofthla agreement according to Its terms (Including any failure by the recipient to make progresl
in thellX8CUtion of wart hereunder which endangers IUch perfonnance) If such failure arises out of causes
beyond the control and without the fault or negligence olthe recipient. Such causes include. but are not Umited
to, acts of God or 01 the pubUc enemy, acts 01 the government in either its sovereign or contractual capacity.
fires, ftoods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather. but
In wary cue, the fallura to perform shall be beyond the control and without the fault or negligence of the
recipient
If failure to perform Is caused by faUure of a consultant to perform or make progress, and if such failure arises
out of causes beyond the contral of recipient and consultant, and without fault or negligence of either of them.
the recipient shall not be deemed in default, unleu:
L SuppUes or HMces to be furnished by the consultant were obtainable from other sources.
b. The department ordered the recipient In writing to procure IUch supplies or services from other sources,
ad
c. The recipient failed to reasonably comply with such order.
Upon request ofther8Cipient, the department shallalcertain the facts and the extent of IUch failure, and If the
department determines that any failure to perform was occasioned by one or more said causes, the delivery
schedule shall be revised accordingly.
Edwvd Byrne Memorial SQte and Local Law
Enforcement Asststance Formula Grant Program
12. Obligation of Recipient Funds
Recipient fund. shaH not under any circumstances be obligated prior to the effective date or subsequent to the
tennin8tion Ute of the grant period. Only project costa Incurred on or after the effective date and on
or prior to the ~ date of the reclpient'a project .nt eligible for reimbursement. A cost is
incurr8d when the recip;.nt'1 employee or consultant performs required services. orwhen the recipient receives
goods, notwithstanding the date of order.
13. Program Income (also known u Project Generated Income)
Progrwn income .....thegraa incoma.mad by the recipient during the subgrant period. as a direct result .
of the .ubgr8nt...... Program incomelhaU be handled according to the Office of Justice Programs Rnancial
GUIle. u.s. Department of Justice Common RIMe for Stlllellllt/ LocaJ Govemment. Reference: The Cash
AI.".",." /mptonment Act of 1980).
14. Performance of Agr-...nt Provisions
In the ewnt of d_uIt, non-compliance or violation of any provision of thil agreement by the recipient. the
recipient's consultants and suppli.., or both, the department shaH imposa lanctions it deems appropriate..-
including withholding ~ and cancellation. terminlltion or suspension of the agreement in whole or in
part. In.uch.... the depanment shall notify the recipient of Its decision thirty (30) days in advance of the
effective date of such unction. The recipient shaH be paid only for those .ervices satisfactorily performed
prior to the etrac:tive date of such sanction.
15. Accau To Records
The Oepmtment of Community Alain; the U.S. Department of Justice, Office of Justice Programs. Bureau
of Justice Alliance; and, the Auditor Gen.-I of the State of Florid.. the U.S. Comptroller General or any
of their duly authorized reprasentativas, shall have access to books. documents, papers and records of the
nlCipient, implementing agency and contractors for the purpose of audit and examination according to the
OIIIce of Justice Prog...... FitJMrMI GuIde. U.S. Department of Justice Common Rule for State and Local
GcMJmm.at
The depllrtment J8I8IWSthe rightto unllaterallytenninatethls agreement If the recipient, implementing agency
or contractor refuses to allow public accea to all documents, papers. 'etters, or other materials lubject to
provisions of Chapt., 118. FIotida Statutes, and made or received by the recipient or its contractor in
conjunction with this agreement.
18. Audit
.. Recipients that IIIpend S3OO,ooO or more in a year in Federal awards shall have . single or program-
specIftc audit conducted for that year. The audit shall be performed In accordance with the federal OMB
cn:u. A-133 and Oth. appUcable fed....... The contract for this agreement shall be identified with
the lubject audft In Tlte Schedule of F<<JetaI Fin."da/ Aaistance. The contract shall b. identified as
fednI funds paued-auaugh the Florida Department of Community Aftairs and incJude the contract
number. CFDA number, award amount, contract period, fundi received and disbursed. When applicabl..
the recipient s.... lubmit an annual financial audit which meets the requirements of Sections 11.45 and
218.348, Florida Ataltel: and, CMpters 10.550 and 10.800, Rules of the Florida Auditor General.
b. A complete audit report which cov.-s any portion of the effective dates of this agreement must be
lubmItted within 30 days after Its completion, but no later than nine (9) months after the audit period. In
order to be campIete. the IUbmitted report shall indude any managament letters issued separatel~ and
management's written response to aI findings, both audit report and management letter findmgs.
Incomplate audit reports will not be accepted by the department and will be returned to the recipient
c. The recipient ..... have all audits completed by an Independent Public Accountant (IPA). The IPA shall
be eith. a Certified Pubtic Accountant or a Ucensed PubUc Accountant
d. The recipient ....U take appropriate corrective action within six (8) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
EdwaTrJ Byrne Memorial State and Local Law
Enforcement Ass/stance Formula Grant Program
.. The recipient shall ensure that audit WOrking papers are made available to the department, or its designee.
upon request for a period of three (3) years from the date the audit report is issued, unless extended in
writing by the department
f. If this agreement is closed out without an audit, the department reserves the right to recover any
*M'owed costs identified in an audit completed after IUch ctoseout.
g. The completed audit reports should be sent to the following eddress:
Department of Community Affairs
Oftice of Audit Services
2555 Shumard Oak Boulevard
Sadowsld Building
TaUahaslee,Florida 32399-2100
17. Procedures for Claim Reimbunement
All claims for reimbursement of recipient costs shall be submitted on the DCA-cJ Form 3(A-G), prescribed
and provided by the bureau. A recipient shall submit etther monthly or quarteriy daima in order to repo~~-
current project costs.
All claim. for reimbursement shall be submitted In luffident detail for proper pr....udit and post-audit.
18. Retention of Records
The recipient shaD maintain all records and documents for a minimum of three (3) years from the date of the
fin81 ftnanclalltlltement and be avaiiable for audit and public disciosure upon request of duly authorized
persona. .
18. Own..hlp of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed. produced, or discovered subordinate
to thJa agreement is governed bythetenns of the otnce of Justice Programs Rnancial Guide. U.S. Department
of Justice Common Rule for Slate and Local GOWImment) orthe federal OMB Circular .4-110. Attachment N.
P8ragNph a
20. Property AccauntabiUty
The recipient agrees to ule all non-expendable property for criminal justice purposes during its useful life or
request department disposition.
The recipient shall estabish and administer a system to protect, preserve, use, maintain and dispose of any
property furnished to it by the department or purchased punuant to this agreement according to federal
property management stIIndBrds set forth in the otnce of Justice Programs manaa/ Guide. U.S. Department
of Judce Cammon ~ for Slate and LlICII/ Govemment) or the federal OMB Circular .4-110,
Nt..".", N. ThIs obligation continues as long as the recipient retains the property, notwithstanding
apiratlC)n of this agreement.
21. Disputes and Appeals
The d..-rtment shaO make its decision in writing when responding to any disputes, disagreements or
questions of fad arising u.. this agreement and shall distribute its response to aU concemed parties. The
recipient lhalt proceed diUgently with the performance of this agreement according to the department's
decision.
If the recipient appeals the department's decision, it alia shall be made in writing within twenty-one (21)
t>>Iendw days to the department's dark (agency dark). The recipient's right to appeal the departmenfs
decision is contained in Chapte,.,20. FIotida Statutes, and in procedures set forth in Rule 28-106.104.
FIotide AdmilWsbMhfe Code. Failure to appeal within this time frame constitutes a waiver of proceedings under
Chapte,. 120, Rotid. Statutes.
~-." All,,,*,,-,,,-
EdwanlByme Memorial StaN and Local Law
Enforcement Ass~nce Formula Grant Program
22. Conferences .nd Inspection of Work
Conferences may be held at the request of any party to this agreement At any time, a representative of the
bureau. of the U.S. Department of Justice Bureau of Justice Assistance or both have the privilege of visiting
the project site to monitor, inspect .nd ....1 work performed under this agreement
23. Publication or Printing of Reports
L Before publication or printing, a final draft of any report required under or pertaining to this agreement
shan be sent to the depanment for its review and comment
.
b. Publicatians or printed reports covered under a. abowt shaH indude the following statements on the COYer
page:
(1) -nus report was prepared for the Florida Department of Community Affairs, Steven M. Seibert,
s....wy. in caoper8tion with the U.s. Oepartrnent of Justice, Bur_u of Justice Assistance.. The
next printed Una IhaIIldentify the month .nd year the report was published.
(2) "ThIs program was IUpported by grant.. awarded to the Department-
of Community AtfaI, Stme of Florida. and by the Banau of Justice Assistance (BJA), Office of
Justice PragrBms (OJP), U.s. Oepartrnent of Justice. The BJA Is . component of OJP which alia
indudes the Bureau of Justice statiItic:s, National Institute of Justice, Office of Jwenile Justice and
Delinquency PJwI.ention, and the Office for Victims of Crime..
(3) .PoInts of view, opinions, .nd conduslons expressed In this report .re those of the recipient and do
not .....arity rapNMnt the otIicial position or policies of the State of Florida Department of
Communtty AIfafn, the U.s. Department of Justice, Offtce of Justice Programs. or .ny other agency
of the state or f...., government
24. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shaD be excluded tram p.rticipation in, be
refused ...... of, or oIheMise subjected to discrimination under grants awarded pursuant to Pubic Law
89-SU, Non-DIat:timinI RequinJments of the AntJ.l:Jtug Abu.. Act of 1988; TIle IV of the CIvI Rights Act
of 1984; Sac:tion 5D4 of the Rehablillllion Act of 1973 u 8mf1t1ded; 7IIe IX of the Education Amendments of
1912; 11Ie Age DixtiminIiIion Act of 1975; and, Depattment 01 Justice Non-Diat:timination ReguJationlS 28 CFR
Part 42. SUb,.". C. D. E. F. G and H.
..
The rectpient and . crtminal justice .gency that Is the implementing .gency .gree to certify that they either
do or do not ......&0 pragrMI criteria.s At forth in s.c:tDI ts01 ofT1Je FedtIIW OmnibUIS Clime Control and
Safe StreeIaAct of 1.8 as amended.nd that they have or have not formulated, Implemented and m.intained
· current EEO ProgrML Submlulon of tide certltlcatton ... Pnnqula... to entering Into this
.~ This certification is. material representation of fact upon which reliance was placed when this
.grMment wa made. If the recipient or implementing .gency meet Ad crttaria but have not formulated,
ImpWnentad and maintained such . current wrtttIn EEO Program, they have 120 days after the date this
agr8Mlentwa made to camplywlttl the Ad orface Iou ofled... fundllubjectto thesandions in the Justice
System ImptfNemMt Act of 1979, Pub. L 98-157, 42 U.S.C. 3701, at uq. (RefenmC8 Section 8D3 (/I) of the
.-. Act. 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 CtJmplance Information).
Ivty state .gency, county or city receiving S5OO,ooo or more in tad.., Anti-Dtvg Abuae Act fundi Ihall lubmit
am equal employment opportunity plan, .ndlorthe most recent update. with Its .ppllcation, for submittal to the
U.s. Department of Justice, Bu...... of Justice Assistance for .pprovaL
25. Americans with Disabilities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public law
101-338. which prohibits discrimination by public .nd private entities on the b.sis of diubllity and requires
certain .ccammodationl be m.de with regard to employment (TiUe I), state .nd local government seNien
and transportation (TiUe II). pubUc .ccommodations (TItle III), and telecommunications (ntle IV).
. ..
Eclwanl Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
28. Crimin.llntelligence System
The purpose of the federal regulation pubUshed in 28 CFR Part 23 - Ctiminallnte/ligence Systems Operating
PoIt:ia is to .ssura that recipients of federal funds forthelJlinciDal DUI'DOSe of operating a criminal intelligence
ayatem underthe Omnibua Clime Control and Safe Streets Act of 1968, 42 U.S.C. 3701. et seq.. as amended
(Pub. L 90-351, ..amendedbyPub. L 93-83, Pub. L 93-ff5, Pub. L 94-430. Pub. L 94-503. Pub. L 9>
115, and Pub. L 9fJ-157), use those funds in conformance with the privacy and constitutional rights of
individ......
The recipient and. criminal justice .gency that is the implementing .gency .gree ta certify that they1:>>perate
· a~.';nallnteIUgence .,..., in .ccord.nce with Sec:tians 8tJ2(a) and 818(c) of the Omnibus Clime Control
end Sat. stnMIa Act of f.8 u amended and comply with critaria U let forth In 28 CFR Part 23 _ CtIminaI
-.."... Systems Opet'llling PoIt:ies .nd in the Bureau of Justice Assistance'. Formula Grant Program
~. Submlalon ofthla cartlftcdon la a pnnqulalte to entering Into tIIIa av.reament.
ThIs certification il. material representation offact upon which reliance was placed when this agreement was
made. If the recipient or criminal justice agency operates . criminal intelligence system and does not meet
Ad .nd federal regulation criteria, they must indicate when they plan to come into compUanee. Federallaw..
raqun. a subgr8nt-funded criminal intelligence system project to be in compliance with the Act and federal
rwguIation ptiot'to the award of federal funds. The recipient is responsible for the continued adherence to the
regulation gavwningthe opegtio.. of the system or faces the loa of federal funds. The department's approval
of the recipient .g.......... does not constitute epproval of the lubgrant funded devetopment or operation of
. criminallntelUgence Iystem.
27. Nor.-Pracurement, Debarment .nd Suspension
The recipient .grees to comply with &ecutNe Order 12549, Debarment and Suspension (34 CFR. Part 85.
Sedan 85.510. P8Iticipant's ResponsibMJes). These procedures require the recipient to certify it shall not
enter into .ny lower tiMId c:ovenId tnlnsaction with . person who is debarred, suspended. declared ineligible
or is YDJuntarily aduded from participating in this CCNW8d tnlnsaction, un.... .uthorized by the department
28. Payment Contingent on Appropriation
The State of Florida's performance and obligation to p.y under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
29. Federal Restrictionl on Lobbying
The recipient .grees to c:ampIy with Sectian 319 of Pubic Law 101-121 set forth in -New Restrictions on
Lobbying; Interim Final ~, · publshed in the Febtuaty 28. 1990. Federal Register.
Each person ....n me the most current edition of this Certification And Disclosure Form. if applicable, with
each lubmiaJon that inItIatas agency consideration of such person for award of fed8lll1 contract, grant, or
COOperative agreement of $100,000 or more; or federal loan of $150,000 or more.
This certification is. material representation offect upon which reliance was placed when this agreement was
mad... SubmlSlJon of WI C8ItIftcatIon il a ........... to entering into _.greement subject to conditions
and penalties imposed by SectIon 1352. 7J/e 31, Unled St8s Code. Arty penon who fails to file the required
...cation is lubject to a civil penalty of not less than $10,000 and not more th.n $100.000 for each failure
to file.
The undersigned certifies, to the best of his or her knowledge .nd belief, that
L No federally .ppropriated funds have been paid or shaD be p.id to any person for inftuencing or
attempting to influence an ofIIeer or employee of any fed... .gency, a member of congress. an officer
or employee of congress, or an employee of . member of congress in connection with the awarding of
any federal loan, the ent8ring into of any renewal, amendment. or modification of any federal contract,
grant, loan or cooperative .greement
",..._"',.-"!lIIft...~A~.......-
En.rr:I Byrne Memorial state ana Local Law
Enfon:emflllt Assistance Formula Glilnt Proglilm
b. If any non-fed..1 funds have been paid or Ihall be paid to any person for inftuencing or attempting to
InftUMC8 an officer or employ.. of congresl, or an employee of a member of congress in connection with
this fed.., contract, grant loan, or cooperative agreement, the undersigned shall complete and submit
the standard form, Disclosure of Lobbvino Activities. according to its instructions.
Co The undersigned lhall require that the language of this certification be included in award documents for
au aubgrMt awards at all tiers and that alllubgrant recipients shall certify and disdole accordingly.
30. State Restrictions on Lobbying
In addition to the pravislanl contained in Paragraph 30 of Section H, Acceptance and Agreement, the .
expendibn of funds for the purpole of lobbying the legislature or a state agency is prohibited under thil
contract.
31. statement of Fed.., Funding Percentage and Dollar Amount
When issuing statements. press releales. requests for propoull, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds. all grantees and recipients
receiving these fed... funds, including but not limited to state and local governments. shall dearly state: _
.. The percentage of the total cost of the program or project that shall be financed with federal funds, and
b. The dollar amount of federal funds to be expended on the project or program.
32. Background Check
It illtrangly recommended that background checks be conducted on all personnel providing direct services.
to juveniteL
33. Immigration and Nationality Ad
No public fundI will intentionally be awarded to any contractor who knowingly employs unauthoriZed alien
worlca. constituting a violation of the employment prDvisionl contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigndion and Nationality Ad (8INA8). The Department shall conlider the employment by
any contractor of unauthoriZed alieni a violation of Section 274A(e) ofthelNA. Such violation by thelubgrant
recipient of the employment pRMlions contained in Section 274A(e) ofthelNA shall be grounds for unilateral
cancellation of thil contract by the Department
34. Drug Court Projects
.. A Drug Court Project funded by the 8yme Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Offtce of Justice Programs, Drug Courts Program Oftice.
program guidelines .Odning Drug Courts: The Key Components8. January 1997. this document can be
RCeIIIed on the 0ftIce of Justice Programs World Wide Web Homepage: httD:/Iwww.oiD.usdoi.iob.
b. To ensure mare eIIIctive management and evaluation of drug court programs, the recipient ag..... that
drug court programs funded with this award shaH coilect and maintain follow-up data on program
partIcipanIa c:rimInaI racidivilm and drug use relapse. The data collected will be al18lsed during BJA
field monitoring trips. .
35. Overtime for Law Enfof'C6lllent Personnel
Prlorto obligating funds tram this award to IUPPOrt overtime by law enforcement officers, the US Department
of Justice encouragee cansuItation with all aWed components of the criminal Justice Iystem in the etraed
jurisdlctian. The PUIJ'OI8 of this canauItation II to anticipate and plan for systemic impacts such u inc:ruled
court docktlbl and the Med for detantion space.
......L. __._. ~
Edwant Byrne MemOlla' $Ute and Local Law
Enforcement ~~~IstanC8 FonnuJa Grant Program
Certification of Compliance
with Equal Employment Opportunity (EEO)
Program Requitements - Subgrantee
I, the undersigned authorized official, certify that acccrding to Sedion 501 of the
Omnibus Crime Control and Safe Streets Act at 1968 as amended, that the Subgrantee
(Subgrant Recipient) . . .(SeIect one of the foJJowing):
~ Meets Ad Criteria
o Does nat meet Ad Criteria
I affirm that I have read the Act aileria set forth in the Subgrant Application
Instructions. I understand that if the Subgrant Recipient meets these criteria, it must
formulate, implement and maintain a written EEO Plan relating to employment practices
affecting minority persons and women. I also affirm that the Subgrant Recipient. . .
(Select one of the following):
[] Has a current EEO Plan
o Does nat have a current EEO Plan
.
I further affirm that if the Subgrant Recipient meets the Ad criteria and does not have
a curent written EEO Plan, federal law requires it to formUlate, implement, and
maintain such a Plan within 120 days after a subgrant application for federal
assistance is approved or face loss of federat funds.
Name: James L. Roberts
Title: County Administrator
Signature of Authorized Official:
Date:
&/7/00
~--~
Subgrant App/ieation PecIcage
eo Cenilfcstion - Subgrant..
Appendix /I - Pege f of 2
O!!~Y~~~E
(305) 294""'641
James L. Roberts
County Administrator
Public Service Building
5100 College Road
Key West, FL 33040
June 6, 2000
Clayton H. Wilder
DCA - Community Assistance
Criminal Justice Programs
2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
(~., ---- BOARD OF COUNTY COMMISSIONERS.
,,., ',- Mayor Jack London, District 2 '
, Major ProTem Wilhelmina Harvey, District I
Shirley Freeman, District 3
Mary Kay Reich, District 5
Keith Douglass, District 4
.
Re: Signature Authority - FYOO/Ol Monroe County Anti-Drug Abuse Grant Program
Dear Mr. Wilder,
May this letter serve as authorization for Sheila A. Barker to have signature authority in order to conduct business
in relation to the grant program and its implementation. If any additional information or documentation is
required, please contact 305.292.4482. Thank you.
Sincerely,
~~~~
James L. Roberts
20unty Administrator
~()~
ecipient of Signature Authority
En.nt Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
I. Siclftature Paae
In witnesl whereof. the parties affirm they each have read and agree to conditions set forth in this agreement,
have r.d Md understand the agreement in its entirety and have executed this agreement by their duly
authorized ot'Iicers on the date, month and year set out below.
Condions on this page, Including
strIke-oVfllS, whlteout, etc., ant not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
By: @l a.;~ iJ. Lv..-tP~
Type Name and Title: Clayton H. Wilder. Community Program Administrator
Date:
/0-.,2<-1-Do
Subgrant Recipient
Authorizing Official of Govemmental Unit
(Commission Chainnan, Mayor, or Designated Representative)
By:
~2~~
Type Name and Title: James L. Roberts, Monroe County Administrator
& /7 100
Date:
FEID Number:
59 6000749
Implementing Agency
Official, Administrator or Designated Representative
By:
- -./~~?~
Type Name and Title: James L. Roberts, Monroe County Administrator
Date: c:,! 7 / 00