Fiscal Year 2001
ANTI-DRUG ABUSE ACT FUNDS AGREEMENT
THIS AGREEMENT is made and entered this 7/;;Y day of NtJ V€ t16,,[~ ,
2000, by and between MONROE COUNTY, a political subdivision of the State of Florida, .....
whose address is 5100 College Road, PSB Wing II, Stock Island, Key West, FL 33040,
hereinafter referred to as "COUNTY," and The Care Center for Mental Health Juvenile
Community Intervention Program IV, whose address is 1205 Fourth Street, Key West, FL
33040, hereinafter referred to as "CARE CENTER."
WITNESSETH
WHEREAS, the Department of Community Affairs has awarded a sub-grant of Anti-
Drug Abuse Act Funds to COUNTY to implement a program that provides (AGENCY
MISSION); and
WHEREAS, the County is in need of an implementing agency to provide said services
under this Program; and
WHEREAS, the CARE CENTER is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Anti-Drug Abuse Act Funds to the
CARE CENTER in accordance with the COUNTY'S application for the Anti-Drug Abuse Act
Funds.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the CARE CENTER agree as follows:
1. TERM - The term of this Agreement is from October 1, 2000, through September
30,2001, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - The CARE CENTER will provide services as outlined in the
COUNTY'S Anti-Drug Abuse Sub-grant Award, attached and made a part hereof.
3': o"'T"!
3. FUNDS - The total project budget to be expended by the CARE C~ i~ r-
performance of the services set forth in Section 2 of this agreement shall be the tom.~rp ofi g
$51,446.00. The total sum represents federal grant/state sub-grant support in the anJ)"Vnt of- -"
$38,584.00.00, CARE CENTER matching funds in the amount of $6,431.00 and ~ (..) 35
matching funds in the amount of $6,431.00, which amount shall be provided by ~~~ j~
through the grant matching funds account. All funds shall be distributed and exp~e~n::::= n
accordance with the Project Budget Narrative submitted as outlined in the grant agreeiiren~ ~
4. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "State of Florida Department of Community Affairs, Division of Housing
and Community Development, Bureau of Community Assistance Sub-grant Award Certificate
and Application" therefor and all laws, rules and regulations relating thereto are incorporated by
reference, (Attachment A).
5. IMPLEMENTING AGENCY BOND - The CARE CENTER is an implementing
agency under the COUNTY'S Anti-Drug Abuse Program, and shall be bound by all the
provisions of the documents incorporated by reference in Section 4 of this Agreement.
Additionally, the CARE CENTER shall be bound by all laws, rules, and regulations relating to
the COUNTY'S performance under the Department of Community Affairs Grant Program.
6. BILLING AND PAYMENT
(a) The CARE CENTER shall render to the COUNTY, at the close of each calendar
month, an itemized invoice properly dated, describing the services rendered, the cost of the
services, and all other information required by the Program Director. The original invoice shall
be sent to:
Grants Administrator
Public Service Building, Wing II
5100 College Road
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the CARE CENTER.
7. TERMINATION - This Agreement may be terminated by either party at any
time, with or without cause, upon not less than thirty (30) days written notice delivered to the
other party. The COUNTY shall not be obligated to pay for any services provided by the CARE
CENTER after the CARE CENTER has received notice of termination. In the event there are
any unused Anti-Drug Abuse Act Funds, the CARE CENTER shall promptly refund those funds
to the COUNTY or otherwise use such funds as the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - The CARE CENTER shall maintain
appropriate financial records which shall be open to the public at reasonable times and under
reasonable conditions for inspection and examination and which comply with the Agreement
incorporated in Section 4 of this Agreement.
9. AUDIT - The CARE CENTER shall submit to the COUNTY an audit report
covering the term of this Agreement, within one-hundred twenty (120) days following the
Agreement's lapse or early termination and shall also comply with all provisions of the
Agreement incorporated in Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it must
be given by written notice, sent by registered United States mail, with return receipt requested,
and sent to:
FOR COUNTY
Grants Administrator
Public Service Building
5100 College Road
Key West, FL 33040
FOR PROVIDER
CONTACT NAME
AND ADDRESS
Either of the parties may change, by written notice as provided above, the addresses or persons
for receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from
the Florida Department of Community Affairs cannot be obtained or cannot be continued at a
level sufficient to allow for the services specified herein, this Agreement may then be terminated
immediately, at the option of the COUNTY, by written notice of termination delivered in person
or by mail to the CARE CENTER at its address specified above. The COUNTY shall not be
obligated to pay for any services provided by the CARE CENTER after the CARE CENTER has
received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the CARE CENTER shall abide by all statutes, ordinances, rules,
and regulations pertaining to, or regulating the provision of, such services, including those now
in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the
State of Florida and Article 1 of the United States Constitution, which provide that no revenue of
the state or any political subdivision shall be utilized, directly or indirectly, in aid of any church,
sect or religious denomination or in aid of any sectarian institution. Any violation of said
statutes, ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon delivery of written notice of termination to the CARE CENTER. If the
CARE CENTER receives notice of material breach, it will have thirty days in order to cure the
material breach of the contract. If, after thirty (30) days, the breach has not been cured, the
contract will automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
14. EMPLOYEE STATUS - Persons employed by the CARE CENTER in the
performance of services and functions pursuant to this Agreement shall have no claim to
pension, worker's compensation, unemployment compensation, civil service or other employee
rights or privileges granted to the COUNTY'S officers and employees either by operation of law
or by the COUNTY.
15. INDEMNIFICATION - The CARE CENTER agrees to hold harmless,
indemnify, and defend the COUNTY, its commissioners, officers, employees, and agents against
any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly arising
from, or related to the provision of services hereunder by the CARE CENTER.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
to by the proper officers thereof for the purposes herein expressed at Monroe
, on the day and year first written above.
~
BOARD OF COUNTY COMMISSIONERS
~ONROE COUNTY, FLORIDA
~~,e J~cJ
Mayor/Chairm
.......
AGENCY NAME
c ~ ~'t'.R <-rYJ ~,., Qj
Witness
By ~~/7g~/?J,.J?
Title: )>N/;Jh7 f C &~
A.NNE A. ~~N
,.. 'T~ . /1)/)7
- I '
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ElHICS CLAUSE
/J1 i}~51<? II
,
Iv (pIle
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the fuH amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
~~~~
r (signaurfu)
Date: //- c2 7-- ~
STATE OF
V.\O~\.C\4
COUNlY OF \('r\b "". c-oe.
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
~\.\ ~O\\-e
who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this ~ay of
\\)0 U~ ~ "0-v-< . -+9" ~DO
NOTARY PUBLIC
~~~~
My commission expires:
DEBRA GENNERS
MY COMMISSION # CC 978173
EXPIRES; December 29, 2004
Bond.d Thru Nollry Public Underwriters
OMB - MCP FORM #4
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a
public entity for the construction or repair of a public building or public work,
may not submit bids on leases of real property to public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business
with any public entity in excess of the threshold amount provided in Section
287.017, for CATEGORY TWO for a period of36 months from the date of being
placed on the convicted vendor list."
ATTACHMENT A
Exoense Reimbursement Reauirements
This document is intended to provide "basic" guidelines to Human Service Organizations, county
travelers, and contractual parties who have reimbursable expenses associated with Monroe County
business. These guidelines, as they relate to travel, are from FS 112.061, which is attached for
reference.
A cover letter summarizing the major line items on the reimbursable expense request should also
contain a certified statement such as:
I certify that the attached expenses are accurate and in agreement with the records of this
organization. Furthermore, these expenses are in compliance with this organization's contract with
the Monroe County Board of County Commissioners.
Invoices should be billed to the contracting agency. Third party payments will not be considered
for reimbursement. Remember, the expenses should be paid prior to requesting a reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the contract.
This document should not be considered all-inclusive. The Clerk's Finance Department reserves the
right to review reimbursement requests on an individual basis. Any questions regarding these
guidelines should be directed to 305/292-3528.
Pavroll
A certified statement verifying the accuracy and authenticity of the payroll expenses.
If a Payroll Journal is provided, it should include:
Payroll Journal dates, employee name, salary, or hourly rate, hours worked during the payroll
journal dates, withholdings where appropriate, check number and check amount
If a Payroll Journal is not provided, the following must be listed:
Check number, date, payee, check amount, support for applicable payroll taxes
Original vendor invoices must be submitted for Worker's Compensation and Liability insurance
coverage.
Teleohone Exoenses
A user log of pertinent information must be remitted; the party called, the caller, the telephone
number, the date, and the purpose of the call must be identified.
Telefax. fax. etc.
A fax log is required. The log must define the sender, the intended recipient, the date, the number
called, and the reason for sending the fax.
Suoolies. services. etc.
For supplies or services ordered, the County requires the original vendor invoice.
Rents. leases. etc.
A copy of the rental agreement or lease is required. Deposits and advance payments will not be
allowable expenses.
Postaae. overniaht deliveries. courier. etc.
A log of all postage expenses as it relates to the County contract is required for reimbursement.
For overnight or express deliveries, the original vendor invoice must be included.
Reoroductions. cooies. etc.
A log of copy expenses as it relates to the County contract is required for reimbursement. The log
must define the date, number of copies made, source document, purpose, and recipient. A
reasonable fee for copy expenses will be allowable. For vendor services, the original vendor invoice
is required and a sample of the finished product.
Travel Exoenses: Please refer to Florida Statute 112.061.
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of Travel
Expenses. Credit card statements are not acceptable documentation for reimbursement.
Airfare reimbursement requires the original passenger receipt portion of the airline ticket. A travel
itinerary is appreciated to facilitate the audit trail.
Auto rental reimbursement requires the original vendor invoice. Fuel purchases should be
documented with original paid receipts.
Original taxi receipts should be provided. However, reasonable fares will be reimbursed without
receipts. Taxis are not reimbursed if taken to arrive at a departure point: for example, taking a
taxi from one's residence to the airport for a business trip is not reimbursable.
Original toll receipts should be provided. However, reasonable tolls will be reimbursed without
receipts.
Parking is considered a reimbursable travel expense at the destination. Airport parking during a
business trip is not.
Lodging reimbursement requires a detailed listing of charges. The original lodging invoice must be
submitted. The County will only reimburse the actual room and related bed tax. Room service,
movies, and personal telephone calls (see previOUS guidelines) are not allowable expenses. Per
diem lodging expenses may apply. Again, refer to Florida Statute 112.061.
Meal reimbursement is breakfast at $3.00, lunch at $6.00, and dinner at $12.00. Meal guidelines
are that travel must begin prior to 6:00 a.m. for breakfast reimbursement, before noon and end
after 2:00 p.m. for lunch reimbursement, and before 6:00 p.m. and after 8:00 p.m. for dinner
reimbursement.
Mileage reimbursement is calculated at 29 cents per mile for personal auto mileage while on county
business. An odometer reading must be included on the state travel voucher for vicinity travel. A
mileage map is available for reference to allowable miles from various Florida destinations.
Mileage is not allowed from a residence or office to a point of departure: for example, driving from
one's home to the airport for a business trip is not a reimbursable expense.
Data orocessina. PC time. etc.
The original vendor invoice is required for reimbursement.
considered reimbursable expenditures unless appropriate
department (see Payroll above) are attached and certified.
Intercompany allocations are not
payroll journals for the charging
The followina are not allowable for reimbursement:
Penalties and fines
Non-sufficient check charges
Fundraising
Contri butions
Capital outlay expenditures (unless speCifically included in the contract)
Depreciation expenses (unless specifically included in the contract)
ATTACHMENT B
HUMAN SERVICE ORGANIZATION LETTERHEAD
Monroe County Board
of County Commissioners
Finance Department
500 Whitehead Street
key West, Florida 33040
(Date)
The following is a summary of the expenses for (Human Service Oroanization name) for the
time period of to
Check # Payee Reason Amount
101 A Company Rent $xxxx.xx
102 B Company Utilities $xxxx.xx
103 0 Company Phone $xxxx.xx
104 Person A Payroll $xxxx.xx
105 Person B Payroll $xxxx.xx
(A) Total $xxxx.xx
-------
-------
(B) Total prior payments $xxxx.xx
(C) Total requested and paid (A + B) $xxxx.xx
(D) Total contract amount $xxxx.xx
Balance of contract (0 - C) $xxxx.xx
-------
-------
I certify that the above checks have been submitted to the vendors as noted and that the expenses
are accurate and in agreement with the records of this organization. Furthermore, these expenses
are in compliance with this organization's contract with the Monroe County Board of Commissioners
and will not be submitted for reimbursement to any other funding source.
Executive Director
Attachments (supporting document3tion)
STATE OF FLORIDA
COUNTY OF MONROE
.....-
SWORN TO AND SUBSCRIBED before me this _ day of , 200_ by
(Event Contact Person) who is personally known
to me
presented as identification:
Notary Public, State of Florida at Large
My Commission Expires:
Jdconhsoex
FDLE
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Depanment of Law Enforcement
1819 Miccosukee Commons
Tallahassee, Florida 32308
(850) 4 I 0-8700
James T. "Tim" Moore
Commissioner
.
November 20, 2000
The Honorable Shirley Freeman
Mayor, Monroe County
Board of Commissioners
530 Whitehead Street
Key West, Florida 33040
Re: 01-CJ-JI-11-54-01-109/Juvenile Community Intervention
Program IV
Dear Mayor Freeman:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement grant in the amount of $38,584 to your unit of government. These
funds shall be utilized to implement a Byrne Program under Purpose Area 13B -
Offender Community Treatment - Local.
A copy of the approved sub grant application with the above referenced project number
and title is enclosed for your file. All correspondence with the Department should always
refer to the project number and title.
Your attention is directed to Section H of the sub grant which is the "Acceptance and
Agreement". These conditions should be reviewed carefully by those persons responsible
. for project administration to avoid delays in project completion and cost reimbursements.
Also, you should review the enclosed Subgrant Award Certificate. This certificate contains
important information regarding Section H that applies to this grant award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Shirley Freeman
Page Two
We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Beth Hamilton at 850/410-8700.
Sincerely,
~lurL~. WAQ~
Clayt-;'~ ii.. Wilder
Community Program Administrator
CHW/BH/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
~
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
01-CJ-Jl-11-54-01-109 in the amount of $38,584,
for a project entitled: Juvenile Community Intervention Program IV
for the period of 10/01/2000 through 09/30/2001, in accordance with
the statement of work contained in the subgrant application, and
subject to the Florida Department of Law Enforcement1s conditions
of agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name and Title of Official)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: November 20, 2000
Grant period: From: 10/01/2000 To: 09/30/2001
Project Title: Juvenile Community Intervention Program IV
Grant Number:
01-CJ-Jl-11-54-01-109
Federal Funds: $38,584.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $12,862.00
Total Project Cost: $51,446.00
Program Area: 13B
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
Additionally, the following special conditions apply to Section H
of the contract:
(1) The Office of Criminal Justice Grants, which administers the
Byrne State and Local Law Enforcement Grant Program, was transferred
from the Florida Department of Community Affairs to the Florida
Department of Law Enforcement through action of the Florida
Legislature in the 2000 General Appropriations Act (House Bill 2147),
effective July I, 2000. Therefore, the following revisions will
apply to this grant:
.
(a) All references to the Department of Community Affairs should
be read as the Florida Department of Law Enforcement.
(b) All references to the Bureau of Community Assistance should
be read as the Office of Criminal Justice Grants.
(c) Item 16.g, the mailing address for audit reports, should read:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, FL 32302-1489
(d) Item 23.b(1), should read: James T. II Timll Moore, Commissioner
(2) There is a clerical error in Section H, item 24, Equal Employment
Opportunity. The reference to the Civil Rights Act of 1964 should be
Title VI, not title IV.
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
~.
..JJ. WAlfb}./
Author zed Official
Clayton H. Wilder
Community Program Administrator
1/- ~()... () ,)
Date
[X]This award is subject to special and/or standard conditions
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SPECIAL CONDITION(S)/GENERAL COMMENT(S)
Grantee (Name of SPA): Office of Criminal Justice Grants
Grant Number: Ol-CJ-Jl-11-54-01-109
Grant Title: Juvenile Community Intervention
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition (s):
Prior to the drawdown of federal funds for Contractual
Services, Monroe County's submitted boilerplate contract must
be approved by FDLE.
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
Tllis...", to be ~ by the SubgtMtH:
CclrDluItian cI Prnioua SUbgrw1r7 aJ V_ 0 No
If V_. .",., SID PIqect ID . of PrNoua SUbgrwIt 2D01
085 PM: 13B
7JaIs..alan to be completed by SeA:
SFY 2C01 DCA Contract NumI:ler
109
CFDA t: 16.579
A Nama & Add,....
1. Subarant Reaaient
Name af Chief Elected Official Shirley Freeman
nue Mayor, Monroe County Board of County Commissioners
Address 530 Whitehead Street
City, St8te. Zip Code Ke7 West FL" 33040
Nee CockJPhane tl- t SUN COM .. fAr" COdelFax.. .
305-292-3430 305-292-3577
~
2. Chief Financial Officer
Name of Chief F'anancial Officer Danny Kolhage
Title Monroe County Clerk cf Court
Address 500 Whitehead Street
City, StD, Zip Code Kev Wes l"T. ':\':\040
AI-. Code/Phane . SUNCOM. ,Ar.. CodelFax ·
305-292-3550 305-292-3660
3.
Imolementina Aaencv (GcMtmment AGencv Raoonsible for Proiect'
Name af Chief Executive Official James 1. Roberts
Title Monroe Countv Administrator
Address: Public Service Bldg., 5100 College Road
City, State, Zip Cade Kev West FL 33040
Area CodeiPhane ., I SUNCOM ., IArea CodelFax"
305-292-4441 305-292-4544
... Project Diredar and Contact Person, if different from Project Cirector
Must be Em lov... of GcMtmmentallmalementin en
Name af Project Director Deanna S. Lloyd
nue
Monroe County Grants Administrator
E-Mail Address
Add,..
City, State, Zip Cade Kev West, FL
Area Code/Phane'll 305-292-4474
33040
SUNCOM .,
Ar.. Code/Fax #
305-292-4515
Name and Title at eonmct Pw80n Larry Prescott
Addr... E-Mail Address
Care Center for Mental Health
2 reet
City, state, Zip Code: Key West, FL 33040
Area CadeIPhone" SUNCOM ... Area Code/Fax'"
305-292-6843 305-292-6723
Edward Byrne Memorial State and Local Law
Enforcement Assistance Fonnula Grant Program
B. AdmlnlstnltiYe Data
1. Project Title (Not to exceed 84 characters, including spaces)
JUVENILE COMMUNITY INTERVENTION PROGRAM IV
2. For Period
Period Month Day Year
.
Beginning October 1 2000
ending Sentember 30 2001
3. Is the Subgrantee or the Implementing Agency a Member of a Local Criminal" Justice Advisory Councilor
Substance Abuse Policy Advisory Board, Coalition, or Council? (See the Program Announcement for a
dactiption of boenJ T'Nponmlities.) 0 Yes 0 No
C. Fiscal Data
1. (If other than the Chief Financial Officer) Remit Warrant to:
Deanna Llovd
Public Service Building
5100 College Road
Key West, FL 33040
Note: If the subgrantee is participating in the State of Florida Comptroller's Office electronic transfer
DrOCIram. reimbursement cannot be remitted to any other entity.
2. Method of Payment: ~onthly 0 Quarterly
(It II mandatory that the method selected be consistent throughout the entire grant period.)
3. Vendor'" (Enter Federal Employer Identification Number of Subgrantee):
,
59-6000749
4. SAMAS .. (Enter if you are a state agency)
I
5. Will the Project eam Project Generated Income (PGI)? 0 Yes aJ No
(See Section H., Paragraph 13, for a definition of PGI.)
6. Will the applicant be requesting an advance of federal funds? 0 Yes ID No
(If Yes, a letter of request must be attached.)
.~,~~ r>_.-60__" D___"'.. 46!
Edward Byrne Memorial State and Local Law
Enforcement Assistance Fonnula Grant Program
D. Program Data
Refer to the SCA Grants Management Technical Assistance Workshop Manual. Use this as a guide to assist
you in completing Section D.
Prob~em Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are
seeking fundstoc:ontinuetDCisting ~roject activities, your problem statement must also provide a short summary
of your current program and descnbe any gaps between current and desired project results.
Prooram DescriDtion. Briefly describe how project activities will address the targeted problem. Describe who
will do whit, when, where and haw.
.
SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
stlllt beIaw end use continuation pagtI$ ss necessBty.
Entering its fourth year, the Juvenile Commmunity Intervention Program
continues to identify and treat those youth exhibiting conduct disorder,
criminal thinking and behavior, low self esteem, family dysfunction,
substance abuse, anger problems, and truancy. Targeted populations are
those high risk youth enrolled in alternative education settings for
the middle and high schools of the Lower Florida Keys. Over the previous
three years the program has been testing these students utilizing assessment
for criminal tendencies, reading assessments, IQ testing, substance abuse
testing and urinalysis screening. These tests are designed to help our
treatment team and teachers to better serve the needs of the students. The
treatment team includes a psychiatrist, psychologist, DJJ, JASP and Monroe
County teachers assigned to the alternative schools. Afull time and part
time therapist deliver treatment services to the students.
Daily group and individual sessions as well as an anger management curriculum,
extensive substance abuse education, family therapy, self esteem curriculum,
pregnancy prevention and STD education are all utilized in the program.
These services are designed to reach our goals of reducing recidivism,
increasing self esteem, eliminating substance abuse, and strengthening
families.
Edward Byrne Memorial Strt8 and Local Law
Em ;ement Assistance FormuJiI Glilnt PT. am
D. Program Data (Continued)
Activities impjeme..tdon Schedule. Compiete the Activities implementation Schedule showing when adivities in
the Program Description will commence and haw the project will progress. This chart benchmarks planned
activities, both administrative and programmatic. An --y: has b.., inserted for reports that are mandatory for all
projedL Place an additional--Y: to indicate ones applicable to your project. Delete the activity/action that does
nat appty to your praJ I =t; Le.. if your project does not earn PGJ, delete that activity from this schedule.
ACTIVITIES IMPLEMENTAnON SCHEDULE
SUbgrBnt Period .
Oct. 1. 2000 - Sent. 30. 2001 .
(Beginning Date - Ending Oat!e)
.
ACTMTY/ACTION Oct Nav Dee Jan Feb Mar AfJr May Jun Jul Aug Sep
Submit Financial Reimbursement
Requests ~ X X X X X X X X X X X
SUbmit Financial Closeout Pacblge X
Submit Quarter1y Program Reports X X X X
Submit Quarterty PGJ Reports No Re [Uirl d
(If applicabl.)
Provide Treatment Service~ X' X X X X X X X X X X X
.
Edward Byrne Memorial State and Local Law
Enforcement Assistance Fonnula Grant Program
e.. Proaram Obiectives and Performance Measures
Complete uniform program objectives and performance measures (found in Appendix V) for the federally
authorized program Brea you want to implement Your application is not complete without them and an
incomplete application will not be considered for subgrant funding.
If the program area you selected does not have uniform program objectives published in this document or if
you cannot relate your objectives to those stated, contact Tom Bishop at 850/488-8016 for further instructions.
DO NOT mix objectives from different Program Areas.
Slsrt below and use continuation pages as necessary.
.
otrender Community Intarvention - Locaf
13.8.3. - Nonresi:JentiaI Program
.~:
Objectives
""
ObJedive 13.8.3.1. To prcvide 130 offenders with Intake and scnening seMces during
the grant period.
Objective 13.8.3.3. To provide 95 offenders with diagnostic &elVic:es durtng the grant perlod.
Objective 13.8.3..5. To provide 125 offenders with case management services during
tnl!I grant period.
Objective 13A3..S.. To prcvi:fe 125 affendBnl with treatment services during the grant period.
Objective 13.a3.7. To provide 125 otrendars with rehabilitatian setVicas during the grant period..
Objective 13.8.3.8. To provide 125 offenders with otfendertraddng and reporting services
during the grant period..
Objective 13.B.3.9. To estimate that 95 offenderB wiD SUt'r.lll<<wUy ccmpfetB thls nDm!!SidentiaJ
srogram during the gram period.
S~p-08.-00 09:27
'J~'uu vu I'J'~ vV.~.J
Monroe County OMS 305 295 4320
J'~a ~v~ ~~~ u,~~ ~al~ ~C"~CI
ClWltlIU QTfn"MemodaI SlalBIIIIfII.Ix:aI ~--anca
P.04
~uu"t
F. Pra.ttt Budaet NIrrttivw
.. You ltlUlt d..,-. .~...... ~ NCft lIppUQaJa Buapt CItIgwy tor wnictI }aU ... ~uating suDgnnt )
fundi.. PnMd. '.ufftciaIc a_Uta MowCDIt"'OftIhipItDpzojlClt uDvitia. In .ddition. dac:nblt..-=iftc
~ of Uadl.JIII.g fundi.
StItt "......,.. ~,.,.... n--.u.y.
JUVENILE COMMUNITY INTERVENTION PROGRAM
by THE CARE CENTER FOR MENTAl HEALTH
Oct. 2000 - Sept. 2001
Personnel Expense
Salaries
FICA
Insurance
$ 41.408.00
$ 3,168.00
$ 3,000.00
Sub- T alaI Personnel
$ 47,576.00
Operating Expenses
Educational Tools
$ 3,870.00
Sub-Total Operating Expenses
$ 3,870.00
TOTAL
$ 51.446.00
Salaries and Benefits will pay for 1.5 FTE counselors to provide services at the school location
and at the Care Center
Educatlona! Tools consists of work books and program materials, psychological testing materials,
and other supplies such as arts and aafts materiafs used for motivational purposes.
Purchasing to be made according to Monroe County Purchasing Policy Procedures.
Match to be provided through the Monroe County Board of Commissioners General Revenue-
Grants Matching Fund S 6,431 and The Care Center for Mental Heath $ 6.431.
Anti-orug Abuse Bryne Funds
County Match
Agency Match
TOTAL
$ 38,584.00
6.431.00
6,431.00
$ 51,446.00
.___o._..... --&111' anu I..OcaJ Law
Enforcement AssJ.strnc8 Formula GIaIIt Program
G. Pra;ec:t Budget Schedule
The ProjC Budget Schedule indudes six Budget Categories (Salaries and Benefits, Contractual Senrices,
Expenus. 0peId.g ea.. OUtlay (OeO), Data Praceuing Services, and Indirect Casts) and Tatal Project
Costa. TaIIII Ual Ma:h must be . minimum of 25% ofth. Total BUdget.
TJPII ar PrInt DoIIu Amounts Only In Applicable Categori.. and Leave oth.,. Blank.
8__ Category Federal Match Total
.
-
-
-
......And ~
.--
:
..
Cantrac:tuaI Servas ~ 38,584., $ 12,862 $ 51, 446
- .
.
.,
nq,....
Operating Capital OUUay
,
DaI Pnoning
IndinIct Colts
.
T.... $ 38,584 $ 12,862 $ 51,446
-.- .
Edward Byrne Memorial state and Local Law
Enforcement Assistance FonnuJa Grant Program
H. AcceDtance and reement
All persons involved in or having administrative responsibility forthe subgrant must read these -Acceptance and
Agreement"' c:anditions. This -AcceDtance and Aareement"" 'SectIon H) must be returned a. Dart of the
com..... aDDllc8tlon.
Nata Condition No. 12: Only project C08ta incurred on or after the effective date of this agreement and
on or prior to the tarmlnatlon d_ of a reclplent'a project ... eligible for reimbursement.
Conditions at Agreement. Upon appriMIJ of this subgrant, the approved application and the following terms of
conditiana will became binding. Non-compliance will result In project costs biting disallowed.
The term .......a....m-, unless otherwise stated, refers to the Department of Commu1lity Affairs. The term
-au""-, unIeu oth8IWiH stated, ref.. to the Bu....u of Commufdty Assistance.
The term ....bg..-t recipient'" ...... to the governing body of a city or a county or an Indian Tribe which
performs criminal justice functions as determined by the U.S. Secretary of. the Interior, and includes an
-Implemeatlng IIgency"" which is a subordinate agency of a city, county or Indian Tribe, or an agency under the
direction of an elected omcial (far example, Sheriff or Clerk of the Court).
1. Reports
L Project Performance Reports:
The recipient shall submit department Quanfllly Project Perfonnsnce Reports to the Bureau by
February 1. May 1, August 1, and within forty-five (45) Ays after the subgrant termination date.
In addition, if the subgrant award period is extended beyond the .originar project period, additional
0uMer1y Project PedonnllllC8 Repotfa shall be submitted.
b. FInancial Reports:
The recipient shall have a choice of submitting either Monthly or Qusrtedy Financ:i. Claim Reports
[DCA-CJ ~A-GJtothebu....u. Monthly Retmbunement Claim. (1-11) are due thlrty-one
(31) dap after the end of the reporting period. Quarterty Reimbunement Claims (1-3) are due
tllJrty.one (31) daya afterthe end of the reporting period. A final Finsnc:iBl ClBim Report and a CriminsJ
Judce Conttat:t (RnancitII) CIoaeGut Package shaU be submitted to the bureau within forty-five (45) days
at the eubgrant termination period. Such claim shaD be distinc:tty identified as "finar.
aefore the '"ftnar claim will be processed, the recipient must submit to the department all outstanding
prDject nIpOrts and must haYeatisfied all special conditions. FaUure to comply with the above provisions
shall result In forfeiture of reimbursement
The redpient shaD submit department Quarterlv Project Generated Incoma Reports to the bureau by
February 1, May 1. August 1, end within forty-five (45) days after the .ubgrant termination date
CCMIf".ng subgrant project generated Income and expenditures during the previous quarter. (See
Paragnph 14. Program Income.)
c. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau. All required
reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control end Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
end accounting of subgrant funds and required nan-federal expenditures. All funds spent on this project shall
be disbursed according to provisions of the project budget as approved by the bureau.
Edward Byrne Memorial State and Local Law
Enforcement AssIstance Formula Grant Program
All expenditures and cost accounting of funds shall conform to Office of Justice Programs RnsnciBl Guide,
U.S. Department of Justice Common Rule for State snd LocsI Governments, and in federal Office of
Management and Budget's (OMS) CitcuJars A-21, A-87, and A-11 0, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the recipient
3. Approval of Consultant Contracts
The department shall review and approve in writing all consultant contracts prior to employment of a
consultant Approval shall be based upon the contract's compliance with requirements found in the Office of
Justice Pragnllns RMnciI!J Guide, U.S. Department of Justice Common Rule for Stste and LoCBI ·
GowmIlMflta. and in applicable state statutes. The departments approval of the recipient agreement does
not constitute approval of consultant contracts.
4. Allowable Costa
Allowance for COlts incurred under the subgnant shall be determined according to -General Principles of
A1lowability and Standards for Selected Cost Items- set forth in the Office of J!Jstice Programs RnanciBl Guide,
U.S. Department of Justice Common Rule for state And LocsI Governments and federal OMS Circulsr ND.-
A-I7, .Coat Principles for State and Local Governments., or OMB Circulsr No. A-21, -Cost Principles for
Educationallnstitutions-.
All procedures employed in the ule of federal funds to procure sefVices, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments, or Attachment .0"
of OMS CRuI8r No. .4-110 and Florida law to be eligible for reimbursement
5. TnMIt
All tnIYei reimbursement for out-of-state or out-of-grant-specified war1c area shall be based upon written
approval of the department prior to commencement of actual travel.
The COlt of aU tr'8v8l shall be reimbursed according to local regulations, but not in excess of provisions in
S<<:tion 112.081, Rodda Statutes.
All bllll for anytr'8v8l expenses shall be submitted according to provisions in Section 112.061, Ronds Ststutes.
6. Written Approval of Changes in this Approved Agreement
Recipients shaU obtain approval from the department for major changes. These include, but are not limited
to:
L Chang.. in project activities, designs or research plans set forth in the approved agreement
b. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds
betwwen budget categories as long as the total amount of transfer does not exceed ten (10) percent of
the total approved budget and the transfer is made to an approved budget line item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only If a revised budget is approved by
the department
d.
Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not
aUawfor increasing the quantitative number of items documented in any approved budget lin~ .item: (For
example, equipment items in Operating Capital Outlay or Expense categories or staff pOSitions In the
Salaries and Benefits category.)
7. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal
Anti-Drug Abuse Act funds.
Edward Byrne Memorial state and Local Law
Enforcement Assistance Fonnula Grant Program
8. Advance Funding
Advance funding II authorized up to twenty-five (25) percent of the federal award for each project according
to Section 21tJ.181(15)(b), Rodds statutes (1991): the.Office of Justice Programs RnsncisJ Guide, U.S.
Department of Justice Common Rule for Stille end LDCSI Govemments. Advance funding shall be provided
to a recipiMt upon a written request to the department justifying the need for such funds. This request,
Including the juatlftcdon. ahall be enclOHd with the aubgl'8nt application.
9. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall
send a letter to the bureau Indicating steps to initiate the project, reason for delay and request a revised project
starting d8te.
If a project has not begun within ninety (90) days after acceptance of the lubgrant award, the recipient shall
send another letter to the bureau, again explaining the reason for delay and request another revised project
startingd8te.
Upon receipt of the ninety (90) day letter, the department shall determine if the. r.sason for delay is justified or
shaU, at its discretion. unilaterally terminate this agreement and re-obligate subgrant funds to other department __.
approved projects. The department, where warranted by extenuating circumstances. may extend the starting
date of the project past the ninety (90) dey period, but only by fotmeJ written amendment to this agreement
10. Extension of. Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which includes all
project budget categories) ahall be in writing for a period not to exceed abt (8) months and is subject to the
same WIns and conditions set fcxth in the initial contract. Only one extension of the contract shall be
acceptable, un_a faUure to complete the contract is due to events beyond the control of the contractor.
11. Excuaat.te Delays
Except with relpect to defaults of consultants, the recipient shall not be In default by reason of any failure in
performance of this agreement according to Its terms (Including any failure by the recipient to make progress
in the execution of work henlunder which endangers such performance) If such faUure arises out of causes
beyond the control and without the fault or negligence of the recipient Such causes include, but are not limited
to, acts of God or of the public enemy, acts of the government In either its sovereign or contractual capacity,
fires, ftoods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but
In fNfKY C8H, the failure to perform shall be beyond the control and without the fault or negligence of the
recipient
If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises
out of ca..... beyond the control of recipient and consultant, and without fault or negligence of either of them,
the recipient shaU not be deemed in default, unless:
L Supplies or seNices to be furnished by the consultant were obtainable from other sources,
b. The department ordered the recipient In writing to procure such supplies or services from other sources,
and
c. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of such failure. and if the
department determines that any failure to perform was occasioned by one or more said causes, the delivery
schedule shall be revised accordingly.
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
12. Obligation of Rec.ipient Funds
Recipient funds shall not under any citcumstances be obligated prior to the effective date or subsequent to the
termination date of the grMt period. Only projec:t coat8 Incurred on or after the effective date and on
or prior tD the tennbadon d8te of the rectpienta projec:t are eligible for reimbursement. A cost is
incurred when the recipieI.~ employee or consultant performs required services, orwhen the recipient receives
goods. natwIthstMding the ctme of ora..
13. Program Income (.... known as Project Generated Income)
Program income .......thegroa income88med by the recipient during the subgrant period, as a direct result .
of the subgmIt...-d.. PrDgr.m income IhaU be handled accoraing to the Office of Justice Programs AnsndBl
QMe. U.8. Oepmtment of JustIce CGmmon Rde for St"'e and LDCBI Govemment. Reference: The Cash
Management /mpro....." kt 011'90).
14. Performance of Agre.nent Provisions
In the event of default. non-c:ompli8nce or violation of any provision of this agreement by the recipient, the
recipients consultants and suppliers, or both, the department shaD impose sanctions it deems appropriatt!..-..
including withholding ~ and cancellation, termination or suspension of the agreement in whole or in
part In such event. the depanment shall notify the recipient of its decision thirty (30) days in advance of the
effective date of such unction. The recipient Ihall be paid only for those services satisfactorily performed
prior to the effective date of such sanction.
15. Acceu To Records
The Department of Community Aftairs; the U.S. Department of Justice, Office of Justice Programs, Bureau
of Justice NIIst8nce; and. the AuditDr General of the State of Florida, the U.S. Comptroller General or any
of their duty authorized representatives, shan have access to books, documents, papers and records of the
recipient, Implementing agency and contractors far the purpose of audit and examination according to the
Oftice of Justice Progmna Flnaneilll GuIde. U.S. Department of Justice Common Rule for StBl. snd LocBI
GcwemnMftt.
,.
ThedepMmentNlervestherightto urUlaterallyterminate this agreement if the recipient, implementing agency
or contractDr' refuses to dow public access to all documents, papers, letters, or other materials subject to
provisions of Cha"fII' 1 18, Rodda Statutel, and made or received by the recipient or its contractor in
conjunction with this agreement.
18. Audit
L Recipients that ..... S3OO.oo0 or more in a year in Federal awards shall have a single or program-
IpecIfic audit conducted farthat year. The audit shall be performed in accordance with the federal OMB
CIt'r:t*t' A-133 and ath. applicable federal law. The contract for this agreement shall be identified with
the IUbject audit In The SchedrMe of F<<JenJ/ Financisl Assistance. The contract shall be identified as
federal funds paIMd-through the Florida Department of Community Atfain and include the contract
number, CFDAnumber, award amount, contnlct period, fundi received and disbursed. When applicable,
the recipient lhalllubmit an annual financial audit which meets the requirements of Sections 11.45 and
218.348, Florida Statutes; and, Chapters 10.550 and 10.800, Rules of the Florida Auditor General.
b. A complete audit report which coven any portion of the effective dates of this agreement must be
lubmltted within 30 days after its completion, but no later than nine (9) months after the audit period. In
oraer to be comptate. the submitted report shall include any management letters issued separately and
managemenfs written responle to .. findings, both audit report and management letter ~~dings.
Incomplete audit reports win not be accepted by the department and will be retumed to the reCipient
c. The recipient shaH have all audits completed by an Independent Public Accountant (IPA). The IPA shall
be either a Certified Public Accountant or a Ucensed Public Accountant
d. The recipient shall take appropriate corrective action within six (e) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
e. The recipient shall ensure that audit working papers are made available to the department, or its designee,
upon request for a period of three (3) years from the date the audit report is issued, unless extended in
writing by the department
f. If this agreement is dOled out without an audit, the department reserves the right to recover any
diuIowed costs Identified in an audit completed after such doseout.
g. The completed audit reports should be sent to the following address:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Sadowski Building
Tallahassee, Florida 32399-2100
17. Procedures for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on the DCA-cJ Form 3(A-G), prescribed
and pnMded by the bureau. A recipient shall submit either monthly or quarterly claims in order to report-
current project costs.
All claims for reimbursement shall be submitted In sufficient detail for proper pre-audit and post-audit.
18. RItentian of Records
The nICIpIent shaD maintain all records and documents for a minimum of three (3) years from the date of the
final fIMnctaI statement and be lIYIIilable for audit and public disctosure upon request of duly authorized
persona.
18. OWnership of Data and Creative Material
0wneIship of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this .........-m is governed by the terms of the Office of Justice Programs Rnancial Guide,. U.S. Department
of Just1c8 Common Rule for St.. and LocsI Government) or the federal OMB CircuIsr A-110, Attachment N,
PIII'BgI"'" a
20. Property Accountability
The recipient .grees to use all non-expendable property for criminal justice purposes during its useful life or
request dep8rtrnent disposition.
The recipient shall establish and administer a system to protect. preserve, use, maintain and dispose of any
property furnished to it by the department or purchaled pursuant to this agreement according to federal
property man.gement standards let forth in the Office of Justice Programs Rn""cisl Guide, U.S. Department
of Justice CGmmGII Rule for Stale and I.Dt:lII Governmenl} or the federal OMB Circular A-110,
Altac::hment N. This obligation continues as long as the recipient retains the property, notwithstanding
expiration of this agreement.
21. Disputes and Appeals
The department shall make Its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concemed parties. The
recipient shall proceed dUigenUy with the performance of this agreement. according to the department's
decision.
If the recipient appeals the department's decision, it also shall be made in writing within twenty-one (21)
CIIIen_ days to the department's clerk (agency clerk). The recipienfs right to appeal the department's
decision is contained in Chapter 120, Rodds Ststutes, and in procedures set forth in Rule 28-106.104,
Florida AdminisIr8Iive Code. Failure to appeal within this time frame constitutes a waiver of proceedings under
Chapter 120, Rotids Statutes.
Edward Byrne Memorial State and Local Law
Enforcement AssIstance Formula Grant Program
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement At any time, a representative of the
bureau~ of ~e U.S. ~~ent of Justice Bureau of Justice Assistance or both have the privilege of visiting
the project site to monitor, Inspect and anal work performed under this agreement
23. Publication or Printing of Reports
L Before publication or printing, a final draft of any report required under or pertaining to this agreement
shall be sent to the department for its review and comment
b. Publicationl or printed reports covered under L above shall include the foUowing statements on the cover
page:
(1) ""This report was prepared for the Florida Department of Community Affairs, Steven M. Seibert,
s.c..wy, in cooperation with the U.S. 0epaItment of Justice, Bureau of Justice Assistance.. The
next printed line shall identify the month and year the report was published.
(2) '"This program was supported by grant... awarded to the Department...
of Community Alfain, State of Florida, and by the Bureau of Justice Assistance (BJA), Office of
Justice ProgrBmS (OJP), U.S. Department of Justice.. The BJA is a component of OJP which also
includes the Bureau of Justice Statistics, National Institute of Justice, Office of Jwenile Justice and
Delinquency f'lwention, and the Oftice for Victims of Crime..
(3) .Polnts of view, opinions, and conclusions expressed In this report are those of the recipient and do
not neceaanty repraent the official position or policies of the State of Florida Department of
Community AIfairs, the U.S. Department of Justice, Oftice of Justice Programs, or any other agency
of the st8te or federal government
.
2... Equal Employment Opportunity (EEO)
No person, on the grounds of race. creed, cotor or national origin shall be lIlCCIuded from participation In, be
refused benetL of, or othtNwise subjected to discrimination under grants awarded pursuant to Pubic Law
89-514, ~ Requinlments 01 tha Anti-Drug Abuae Act of 1988; TIle IV of the Civi Rights Act
of 1964; Section 5tU oItha RehabMtIIion Act 01 1973.s amended; 1IJe IX of the EdUt:lltion Amendments of
1972; The Age lJisctitniMIion Act of 1975; end, Department of Justice NOIHJisaimination Regulations 28 CFR
Pert 42. SubpM' c. D. E. F. G and H.
The recipient and . criminal justice agency that is the implementing agency agree to certify that they either
do or do not rMIIt EEO program criteria as set forth In Sec:Uc:an 501 01 The FedfIra/ Omnibus Clime Control snd
Safe Streets Act of 1958 as amended and that they have or have not formulated, implemented and maintained
. current &EO Program. SubmiAlon of thla certification I. a prerequl.lte to entering Into thl.
IIIJ~ This certification is a material representation of fact upon which reJiance was placed when this
agreement wu made. If the recipient or imptementing agency meet Ad criteria but have not formulated,
implemented and maintained auch a current written EEO Program, they have 120 days after the date this
agreementwu made to comptywith the Ad or"ce loss of federal funds subject to the sanctions in the Justice
System Imptrwement Act of 1979, Pub. L 96-157, 42 U.S.C. 3701. et '8q. (Reference Section 803 (s) of fhe
Act. 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Complsnce Infonn8lion).
Any state .ganey, county or city receiving SSoo,ooo or more in federal Anti-Dtug Abuse Act funds shall submit
its equal employment opportunity plan, andlorthe most recent update, with Its application, for submittal to the
U.S. Department of Justice, Bureau of Justice Assistance for approval
25. Americans with Disabilities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law
101-336, which prohibits discrimination by pUblic and private entities on the basis of disability and requires
certain accommodations be made with regard to employment (Title I), state and local government services
and tnlnsportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
".~~-_._.. ..........--- .----.-"'--
Edward Byrne Memorial State and Local Law
Enforcement Assistance Fonnula Grant Program
28. Criminal Intelligence System
The purpose of the federal reguJation published in 28 CFR PBtt 23 - Crimina/Intelligence Systems Operating
PoIcia is to anurethat recipients of federal funds forthe DrinciDBI DUrDOse of operating a criminal intelligence
system underthe OmnIbus Clime ControIlIIJd Safe Streets Act of 1968, 42 U.S.C. 3701, et seq., as smended
(Pub. L SKJ.351. e. emended by Pub. L 93-83, Pub. L 93-415. Pub. L 94-430, Pub. L 94-503, Pub. L 95-
115. end Pub. L H-157), use those funds In conformance with the privacy and constitutional rights of
individuals.
The recipient and a criminal justice agency that is the imptementing agency agree to certify that they operate
a ...i...inalInteIUgence systam in accordance with Sec:tian. 802(e) IIIJd 818(c) of the Omnibus Crime Control
end sere Street. Act of 1988.. amended IIIJd comply with criteria as set forth in 28CFR Part 23 - Criminal
Inllllfgence S,ptems O,-.alfl PoIide. and in the Bureau of Justice Assistance's Formuls Grant Progrsm
Gaid8nc>>. Subm_ton of..... GeItIIIcatIon .. a praNqu..... to entering Into thl. ag.reemenL
ThIs certiftcation is a material representation offaet upon which reliance was placed when this agreement was
..de. If the recipient or criminat justice agency operates a criminal intelligence system and does not meet
Ad and federal reguJatian criteria, they must indicate when they plan to come into compliance. Federal law..
~ a aubgrant-funded criminal intelligence system project to be in compfiance with the Act and federal
regulation ptiot'to the award of federal funds. The recipient Is responsible for the continued adherence to the
regulation govwningthe operation of the system or faces the loss of federal funds. The departmenrs approval
of the nlCipient agreernMt does not constitute approval of the subgrant funded dwelopment or operation of
a c:riminaIlntelUgence system.
Xl. Nor.-Prac:uNment. Debarment and Suspension
The recipient agrees to comply with &ecuIive Orrlel' 12549. Debarment IIIJd Suspension (34 CFR, PBIt 85,
Sec:tiDn 85.510. Plllticipent's Responsibfi8s). These procedures require the recipient to certify it shall not
enter Into any Iowertiered COV8f8d transaction with a person who is debarred, suspended, declared ineligible
or is voluntarily excluded from participating in this COYefWd tnlnsaction, unless authorized by the department
28. P8yment Contingent on Appropriation
The State of Florida's IHHfannance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
28. Fed... Restrictions on Lobbying
The recipient ag,.. to comply with Section 319 of Pubic LIIw 101-121 let forth in -New Restrictions on
LDbbying; Wedin FituII RUe, · pubfshed in the February 28. 1990. Federal Register.
Each ptnOn shall file the mast current edition of this Certification And Disclosure Form. if applicable, with
each submission that Initiates agency consideration of such person for award of federal contract, grant, or
cooperdve agreement of $100,000 or mare; or federal loan of $150,000 or more.
ThIs certification is a material representation offaet upon which reliance was placed when this agreement was
..de.. Submlulon of this certification is a prerequisite to entering Into this agreement subject to conditions
and penalties imposed by Sectan 1352. TIle 31, United Stetes Code. Any person who fails to file the required
certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure
toftle.
The undersigned certifies, to the best of his or her knowledge and belief, that
.. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any federal loan, the entering into of any renewal, amendment, or modification of any federal contract,
grant. loan or cooperative agreement
Edward Byrne Memorial State and Local Law
Enfotcement Assistance Formula Grant Program
b. If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection with
ua fed..1 contract. grant loan, or cooperative agreement, the undersigned shall complete and submit
the standard form, Disclosure of Lobbvina Activities. according to its instructions.
c. The undersigned shall require that the language of this certification be included in award documents for
aU subgrant swaRts at all tiers and that all subgrant recipients shall certify and disctose accordingly.
30. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
.
31. Statement of Fed..1 Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds. all grantees and recipients
receiving these federal funds, inctuding but not limited to state and local govemments, shall clearly state: -_.
L The percentage of the total cost of the program or project that shall be financed with federal funds, and
b. The dollar amount of federal funds to be expended on the project or program.
32. Background Check
It is strongly recommended that background checks be conducted on all personnel providing direct services.
to juvenil-.
33. Immigration and Nationality A/;t
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by
any contractDr of unauthorized aliens a violation of Section 274A(e) of the 1NA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A( e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department
34. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
ouUined In the U.S. Department of Justice. Office of Justice Programs, Drug Courts Program Office,
program guideUnes .Defining Drug Courts: The Key Components", January 1997. This document can be
accesaed on the Offtce of Justice Programs World Wide Web Homepage: httD://www.O;D.usdo;.;ob.
b. To ensure more effective management and evaluation of drug court programs, the recipient agrees that
drug court programs funded with this 8W8rd shall collect and maintain follow-up data on program
participants criminal recidivism and drug use relaple. The data collected will be assessed during BJA
field monitoring trips. .
35. Overtime for Uw Enforcement Personnel
Priorto obligating funds tram this award to support overtime by law enforcement officers. the US Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increaled
court dockets and the need for detention space.
.... ~ .6L.-
Edwarrl Byrne Memorial State anti Local Law
Enforr:ement Assistance Formula Giant Program
CertHication of Compliance
with Equal Employment Opportunity (EO)
Program Requirements - Subgrantee
I, the undersigned authorized official, certify that according to Section 501 of the
Omnibus Crime Control and Safe Streets Ad of 19SB as amended, that the Subgrantee
(Subgrant Recipient) . . .(Select one of the following):
[!] Meets Ad. Criteria
o Does not meet Ad. Criteria
I affirm that I have read the Ad. criteria set forth in the Subgrant Application
Instructions. I understand that if the Subgrant Recipient meets these aiteria, it must
formulate, implement and maintain a written EEO Plan relating to employment practices
affecting minority persons and women. I also affirm that the Subgrant Recipient. . .
(Select one of the following):
[!J Has a current EEO Plan
o Does not have a aJrrent EEO Plan
I further affirm that if the Subgrant Recipient meets the Ad aiteria and does not have
a current written EEO Plan, federal law requires it to formulate, implement, and
maintain such a Plan within 120 days after a subgrant application far federal
assistance is approved or face loss of federal funds.
Date: 0/-' (DO
Signature of Authorized Official:
~.-.L~
Name: James L. Roberts
Title: County Administrator
Subgrant AppiNtion P8CMge
eo Cettitic80n - Subgrant..
Appendix /I - Page 1 of 2
O.l!~y ~o~!!~E
(305) 294~1
~
~--
-r-
'" .
I'.......~
I BOARD OF COUNTY COMMISSIONERS _
. ,..., ",- Mayor Jack London, District 2
Major ProTem Wilhelmina Harvey, District I
Shirley Freeman, District 3
Mary Kay Reich, District 5
Keith Douglass, District 4
unes 1. Roberts
ounty Administrator
ublic Service Building
100 College Road
.ey West, FL 33040
..
:.. .
'.ne 6, 2000
ayton H. Wilder
:A - Community Assistance
imina! Justice Programs
55 Shumard Oak Blvd.
.11ahassee, FL 32399-2100
..
'.
Signature Authority - FYOO/01 Monroe County Anti-Drug Abuse Grant Program
.ar Mr. Wilder,
lY this letter serve as authorization for Sheila A. Barker to have signature authority in order to conduct business
~elation to the grant program and its implementation. If any additional information or documentation is
uired, please contact 305.292.4482. Thank you.
cerely,
~~L2-4--b
les L. Roberts
lIlty Administrator
~~a~
ecipient of Signature Authority
-
- .-.-.-
- .... - . --.... '-. .-'. ----
E~rd Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
I. Sianature Paae
In witness whereof, the parties affirm they each have read and agree to conditions set forth in this agreement,
have r_d and undentMd the agreement in its entirety and have executed this agreement by their duly
authorized oftiC8l"l on the date, month and year set out below.
Corrections on this page, including
strIke-overs, whlt8out, etc., are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
',.
,
By: QQ *- {J. I UAJ J2,..,
Type Name and ntle. Clavton H. Wilder.
Date: / I - z () - 0 ~
Community Program Administrator
Subgrant Recipient
Authorizing Official of Govemmental Unit
(Commission Chainnan, Mayor, or Designated Representative)
By:
~-~~
Type Name and rrtJe: James L. Roberts, Monroe County Administrator
Date: (p /7/(:) 0 FE1D Number: 59 6000749
l I
Implementing Agency
Official, Administrator or Designated Representative
By:
· ~S?cA-l
Type Name and rrtJe: James 1. Roberts, Monroe Countv Administrator
_.
Date: I'~ / 7/0e
I I