07/01/2024 to 06/30/2026 FDP Cost Reimbursement Subaward
Federal Awarding Agency: Other[Type in Agency] Florida Department of Environmental Protection
Pass-Through Entity (PTE): Subrecipient:
NMonroe County Board of County Commissioners University of South Florida Board of Trustees
PTE PI: Andrew Roltsch 1 Sub PI: Cynthia Lewis
PTE Federal Award No:ELFZRPOZ215 Subaward No: 2.2
Project Title: Operation&Maintenance of existing KMl_Seawater Systems for Coral Emergency Response and Coral Restoration Efforts for 2-Mears(total 16 tables)
Subaward Budget Period:
Start: 7/01/2024 ? End: 06/30/2025 Amount Funded This Action(USD):$ 215,559.00
Estimated Period of Performance: Incrementally Estimated Total(USD): $ 430,717.00
Start: 07/01/2024 End: 06/30/2026
Terms and Conditions
1. PTE hereby awards a cost reimbursable subaward, (as determined by 2 CFR 200.331),to Subrecipient.The Statement of Work
and budget for this Subaward are as shown in Attachment 5. In its performance of Subaward work, Subrecipient shall be an
independent entity and not an employee or agent of PTE.
2. Subrecipient shall submit invoices not more often than monthly and not less frequently than quarterly for allowable costs
incurred. Upon the receipt of proper invoices, the PTE agrees to process payments in accordance with this Subaward and 2
CFR 200.305.All invoices shall be submitted using Subrecipient's standard invoice, but at a minimum shall include current and
cumulative costs(including cost sharing), breakdown by major cost category, Subaward number, and certification, as required in
2 CFR 200.415(a). Invoices that do not reference PTE Subaward number shall be returned to Subrecipient. Invoices and
questions concerning invoice receipt or payments shall be directed to the party's Administrative Contact, shown in
Attachment 3A.
3. A finalstatement f cumulQtive costs incurred, including cost sharing, marked "FINAL" must be submitted to PTE's
Administrative Contact, as shown in Attachment 3A, not later than 60 days after the final Budget Period end date.
The final statement of costs shall constitute Subrecipient's final financial report.
4. All payments shall be considered provisional and are subject to adjustment within the total estimated cost in the event such
adjustment is necessary as a result of an adverse audit finding against the Subrecipient.
5. Matters concerning the technical performance of this Subaward shall be directed to the appropriate party's Principal Investigator
as shown in Attachments 3A and 3B. Technical reports are required as shown in Attachment 4.
6. Matters concerning the request or negotiation of any changes in the terms conditions or amounts cited in this Subaward,and
any changes requiring nor approval,shall be directed to the PTE's ,Authorized Official Contact and the Subrecipient's
Authorized Official lContact shown in Attachments 3A and 3B.Any such change made to this Subaward requires the
written approval of each party's Authorized Official as shown in Attachments 3A and 3B.
7. The PTE may issue non-substantive changes to the Budget Period(s)and Budget Unilaterally I. Unilateral
modification shall be considered valid 14 days after receipt unless otherwise indicated by Subrecipient when sent to
Subrecipient's Authorized Official Contact, as shown in Attachment 3B.
8. Each party shall be responsible for its negligent acts or omissions and the negligent acts or omissions of its employees,officers,
or directors,to the extent allowed by law.
9. Either party may terminate this Subaward with 30 days written notice. Notwithstanding, if the Awarding Agency terminates the
Federal Award PTE will terminate in accordance with Awarding Agency requirements. PTE notice shall be directed to the
Authorized OM, l Contact, and Subrecipient notice shall be directed to the Authorized Official [Contact as
shown in Attachments 3A and 3B. PTE shall pay Subrecipient for termination costs as allowable under Uniform Guidance,2
CFR 200, or 45 CFR Part 75 Appendix IX, as applicable
10. By signing this Subaward, including the attachments hereto which are hereby incorporated by reference, Subrecipient certifies
that it will perform the Statement of Work in accordance with the terms and conditions of this Subaward and the applicable terms
of the Federal Award, including the appropriate Research Terms and Conditions("RTCs")of the Federal Awarding Agency, as
referenced in Attachment 2.The parties further agree that they intend this subaward to comply with all applicable laws,
regulations, and requirements.
By an Authorized Official of the PTE: By an Authorized Official of the Subrecipient:
Stephanie
} Digitally signed by Stephanie Rios
A_- ,✓.✓"",,� , �, J Le p h a n l e Rios Date:2024.06.2415:33:26-04'00' 4 4
-4 6.25.2024
Name: Kevin Wilson Date Name: Stephanie Rios Date
Title: Acting County Administrator Title: Director of Sponsored Research
MONROE COUNTY ATTORNEY
PPRff ED AS TO FO
CHRIST[NE LIMBERT-BARROWS FDP DEC 2020
ASSISTANT&�24�24 ATTORNEY
AT DE 4
Subaward Number:
Attachment 'I 3
Certifications and Assurances
Certification Regarding Lobbying (2 CFR 200.450)
By signing this Subaward, the Subrecipient Authorized Official certifies, to the best of his/her knowledge and belief, that
no Federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement in accordance with 2 CFR 200.450.
If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
intending to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement,
the Subrecipient shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying,"to the PTE.
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31
U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
Debarment, Suspension, and Other Responsibility Matters (2 CFR 200.214 and 2 CFR 180)
By signing this Subaward, the Subrecipient Authorized Official certifies, to the best of his/her knowledge and belief that
neither the Subrecipient nor its principals are presently debarred, suspended, proposed for debarment, declared
ineligible or voluntarily excluded from participation in this transaction by any federal department or agency, in accordance
with 2 CFR 200.213 and 2 CFR 180.
Audit and Access to Records
Subrecipient certifies that it will provide PTE with notice of any adverse findings which impact this Subaward.
Subrecipient certifies compliance with applicable provisions of 2 CFR 200.501-200.521. If Subrecipient is not required to
have a Single Audit as defined by 200.501, Awarding Agency requirements, or the Single Audit Act, then Subrecipient
will provide notice of the completion of any required audits and will provide access to such audits upon request.
Subrecipient will provide access to records as required by parts 2 CFR 200.337 and 200.338 as applicable.
Program for Enhancement of Contractor Employee Protections (41 U.S.0 4712)
Subrecipient is hereby notified that they are required to: inform their employees working on any federal award that they
are subject to the whistleblower rights and remedies of the program; inform their employees in writing of employee
whistleblower protections under 41 U.S.0 §4712 in the predominant native language of the workforce; and include such
requirements in any agreement made with a subcontractor or subgrantee.
The Subrecipient shall require that the language of the certifications above in this Attachment 1 be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
Use of Name
Neither party shall use the other party's name, trademarks, or other logos in any publicity, advertising, or news release
without the prior written approval of an authorized representative of that party. The parties agree that each party may use
factual information regarding the existence and purpose of the relationship that is the subject of this Subaward for
legitimate business purposes, to satisfy any reporting and funding obligations, or as required by applicable law or
regulation without written permission from the other party. In any such statement, the relationship of the parties shall be
accurately and appropriately described.
Prohibition on Certain Telecommunication and Video Surveillance Services or Equipment
Pursuant to 2 CFR 200.216, Subrecipient will not obligate or expend funds received under this Subaward to: (1) procure
or obtain; (2)extend or renew a contract to procure or obtain; or(3) enter into a contract (or extend or renew a contract)
to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services (as
described in Public Law 115-232, section 889) as a substantial or essential component of any system, or as a critical
technology as part of any system.
Indemnification.
To the extent provided by law, Subrecipient shall indemnify, defend, and hold harmless the Monroe County and the
State of Florida, Department of Environmental Protection, including the Department's officers, agents, and employees,
against any actions, claims, or damages arising out of, relating to, or resulting from negligent or wrongful act(s) of
Subrecipient, or any of its officers, agents, or employees, acting within the scope of their office or employment, in
connection with the rights granted to or exercised by Subrecipient hereunder, to the extent and within the limitations of
Section 768.28, Florida Statutes.
The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Florida
Statutes, Section 768.28. Nor shall the same be construed to constitute agreement by Subrecipient to indemnify Monroe
County for the negligent acts or omissions of Monroe County, its officers, agents, or employees, or third parties. Nor
shall the same be construed to constitute agreement by Subrecipient to indemnify the Department for the negligent acts
or omissions of the Department, its officers, agents, or employees, or third parties. This indemnification shall survive the
termination of this Agreement.
The Subrecipient shall comply with the indemnification provisions under the DEP Grant Agreement, as set forth in
Paragraph 18, Indemnification.
Insurance Requirements.
At all times during this subagreement Subrecipient, at its sole expense, shall maintain insurance coverage of such types
and with such terms and limits described below. The limits of coverage under each policy maintained by Subrecipient
shall not be interpreted as limiting Subrecipient's liability and obligations under this subagreement. All insurance
policies shall be through insurers licensed and authorized to issue policies in Florida, or alternatively, Subrecipient may
provide coverage through a self-insurance program established and operating under the laws of Florida. Additional
insurance requirements for this Agreement may be required elsewhere in this Agreement, however the minimum
insurance requirements applicable to this Agreement are:
a. Commercial General Liability Insurance. Subrecipient shall provide adequate commercial general
liability insurance coverage and hold such liability insurance at all times during this subagreement.
The minimum limits shall be $200,000 for each person and $300,000 each occurrence.
b. Commercial Automobile Insurance. If Subrecipient's duties include the use of a commercial vehicle,
Subrecipient shall maintain automobile liability, bodily injury, and property damage coverage. Insuring
clauses for both bodily injury and property damage shall provide coverage on an occurrence basis. The
minimum limits shall be as follows: $200,000/300,000 Automobile Liability for Company-Owned
Vehicles, if applicable $200,000/300,000 Hired and Non-owned Automobile Liability Coverage.
C. Workers' Compensation and Employer's Liability Coverage. Subrecipient shall provide workers'
compensation, in accordance with Chapter 440, F.S. and employer liability coverage with minimum
limits of$100,000 per accident, $100,000 per person, and $500,000 policy aggregate. Such policies
shall cover all employees engaged in any work under this subagreement.
d. Other Insurance. None.
Maintenance of Records.
Subrecipient shall maintain all books, records, and documents directly pertinent to performance under this Agreement in
accordance with generally accepted accounting principles consistently applied. Records shall be retained for a period of
seven years from the termination of this agreement or for a period of three years from the submission of the final
expenditure report as per 2 CFR§200.333, whichever is greater. Each party to this Agreement or its authorized
representatives shall have reasonable and timely access to such records of each other party to this Agreement for
public records purposes during the term of the Agreement and for seven years following the termination of this
Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid to Subrecipient pursuant to
this Agreement were spent for purposes not authorized by this Agreement, or were wrongfully retained by the
Subrecipient, the Subrecipient shall repay the monies together with interest calculated pursuant to Sec. 55.03, of the
Florida Statutes, running from the date the monies were paid by the COUNTY.
The Subrecipient shall comply with provisions and may be required to submit forms and documentation as required and
as outlined in the Grant Agreement and Attachments including but not limited to the provisions as set forth in
Attachment 4- Public Records Requirements, Paragraph 22. Statutory Notices Relating to Unauthorized Employment
and subcontract, and as set forth below:
1. Public Entity Crime Provisions
2. Discriminatory Vendors Provisions
3. Antitrust Violator Vendors Provisions
4. Scrutinized Companies Provisions
a. For Contracts of any amount, if the County determines that the Subrecipient has submitted a
false certification under Section 287.135(5), Florida Statutes or has been placed on the
Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, the County
shall have the option of(1)terminating the Agreement after it has given the Subrecipient written
notice and an opportunity to demonstrate the agency's determination of false certification was in
error pursuant to Section 287.135(5)(a), Florida Statutes, or(2) maintaining the Agreement if
the conditions of Section 287.135(4), Florida Statutes, are met.
b. For Contracts of$1,000,000 or more, if the County determines that the Subrecipient submitted
a false certification under Section 287.135(5), Florida Statutes, or if the Subrecipient has been
placed on the Scrutinized Companies with Activities in the Sudan List, the Scrutinized
Companies with Activities in the Iran Terrorism Sector List, or been engaged in business
operations in Cuba or Syria, the County shall have the option of(1)terminating the Agreement
after it has given the Subrecipient written notice and an opportunity to demonstrate the
agency's determination of false certification was in error pursuant to Section 287.135(5)(a),
Florida Statutes, or(2) maintaining the Agreement if the conditions of Section 287.135(4),
Florida Statutes, are met.
E-Verify System.
Beginning January 1, 2021, in accordance with F.S. 448.095, the Subrecipient and any subcontractor shall register with
and shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the work authorization status of
all new employees hired by the Contractor during the term of the Contract and shall expressly require any
subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of
Homeland Security's E-Verify system to verify the work authorization status of all new employees hired by the
subcontractor during the Contract term. Any subcontractor shall provide an affidavit stating that the subcontractor does
not employ, contract with, or subcontract with an unauthorized alien. The Contractor shall comply with and be subject to
the provisions of F.S. 448.095
Ethics Clause.
In accordance with Section 5 (b) Monroe County Ordinance No. 010-1990 the following ethics clause; Subrecipient
warrants that he/it had not employed, retained or otherwise had act on his/its behalf any former County officer or
employee subject to the prohibition of Section 2 of Ordinance No. 010-1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 020-1990. For breach or violation of this provision the County may, in its
discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase
price, or otherwise recover the full amount of any fee, commission, percentage, gift, or consideration paid to the former
County officer or employee.
Attachment 2 Subaward Number
Federal Award Terms and Conditions 3
Required Data Elements Awarding Agency Institute (If Applicable)
..U.S....De....a rtment..of. .............................................................................................................................................
The data elements required bX Uniform p Treasury
Guidance are incorporated in the attached Federal Award. 0 Federal Award Issue Date FAIN Assistance Listing No.
02/04/22 SLFRP0125
This Subaward Is: Assistance Listing Program Title (ALPT)
Research & Development ■® Subject to FFATA Key Personnel Per NOA
0
General Terms and Conditions
By signing this Subaward, Subrecipient agrees to the following:
1. To abide by the conditions on activities and restrictions on expenditure of federal funds in appropriations acts that are
applicable to this Subaward to the extent those restrictions are pertinent. This includes any recent legislation noted on the Federal
Awarding Agency's website:
2. 2 CFR 200
3. The Federal Awarding Agency's grants policy guidance, including addenda in effect as of the beginning date of the period of
performance or as amended found at:
4. Research Terms and Conditions, including any Federal Awarding Agency's Specific Requirements found at:
except for the following
a. No-cost extensions re uire the written approval of the PTE.Any requests for a no-cost extension shall be directed to the
Authorized Official Contact shown in Attachment 3A, not less than 30 days prior to the desired effective date of the requested
change.
b. Any payment mechanisms and financial reporting requirements described in the applicable Federal Awarding Agency Terms and
Conditions and Agency-Specific Requirements are replaced with Terms and Conditions(1)through (4)of this Subaward; and
c. Any prior approvals are to be sought from the PTE and not the Federal Awarding Agency.
d. Title to equipment as defined in 2 CFR 200.1 that is purchased or fabricated with research funds or Subrecipient cost sharing
funds, as direct costs of the project or program, shall vest in the Subrecipient subject to the conditions specified in 2 CFR 200.313.
e. Prior approval must be sought for a change in Subrecipient PI or change in Key Personnel(defined as listed on the NOA).
5,Treatment of program income: Additive
Special Terms and Conditions:
Data Sharing and Access:
Subrecipient agrees to comply with the Federal Awarding Agency's data sharing and/or access requirements as reflected in the NOA
or the Federal Awarding Agency's standard terms and conditions as referenced in General Terms and Conditions 1-4 above.
No additional requirements
Data Rights:
Subrecipient grants to PTE the right to use data created in the performance of this Subaward solely for the purpose of and only to the
extent required to meet PTE's obligations to the Federal Government under its PTE Federal Award.
Copyrights:
Subrecipient Grants to PTE an irrevocable, royalty-free, non-transferable, non-exclusive right and license to use,
reproduce, ma<e derivative works, display, and perform publicly any copyrights or copyrighted material (including any computer
software and its documentation and/or databases)first developed and delivered under this Subaward solely for the purpose of and
only to the extent required to meet PTE's obligations to the Federal Government under its PTE Federal Award.
Subrecipient grants to PTE the right to use any written progress reports and deliverables created under this Subaward solely for the
purpose of and only to the extent required to meet PTE's obligations to the Federal Government under its Federal Award.
Promoting Objectivity in Research (COI):
Subrecipient must designate herein which entity's Financial Conflicts of Interest policy(COI)will apply: Subrecipient
If applying its own COI policy, by execution of this Subaward Subreci lent certifies that its Rolic comRlies with the requirements of
the relevant Federal Awarding Agency as identified herein:
Subrecipient shall report any financial conflict of interest to PTE's Administrative Representative or COI contact, as designated on
Attachment 3A. Any financial conflicts of interest identified shall,when applicable,subsequently be reported to Federal Awarding
Agency. Such report shall be made before expenditure of funds authorized in this Subaward and within 45 days of any subsequently
identified COI.
Work Involving Human or Vertebrate Animals (Select Applicable Options)
�■ No Human or Vertebrate Animals
This section left intentionally blank.
Human Subjects Data(Select One) Not Applicable
This section left intentionally blank
This section left intentionally blank
Additional Terms 0
Subrecipient will comply with all Terms&Conditions found in attached NOA between Awarding Agency and PTE.
Subaward Number:
Attachment 3A
3
Pass-Through Entity(PTE) Contacts
PTE Information
Entity Name: Monroe County Board of County Commissioners
Legal Address: 1100 Simonton Street, Suite 2-213
Key West, FL 33040
Website: https://www.monroecounty-fl.gov/
PTE Contacts
Central Email: roltsch-andrew@monroecounty-fl.gov
Principal Investigator Name: Andrew Roltsch
Email: roltsch-andrew@monroecounty-fl.gov71 Telephone Number: 305-292-4476
Administrative Contact Namel Andrew Roltsch
Email: roltsch-andrew@monroecounty-fl.gov Telephone Number: 305-292-4476
COI Contact email (if different to above):
Financial Contact Name: Tina Boan
Email: boan-tina@monroecounty-fl.gov Telephone Number: (305) 292-4472
Email invoices?�Yes U No Invoice email (if different):
Authorized Official Name:
Email: Telephone Number:
PI Address:
1100 Simonton St. Suite 2-213
Key West, FL 33040
Administrative Address:
1100 Simonton St. Suite 2-213
Key West, FL 33040
Invoice Address:
1100 Simonton St. Suite 2-213
Key West, FL 33040
Attachment 3B Subaward Number:
Research Subaward Agreement 2.2
Subrecipient Contacts
Subrecipient Information for FFATA
reporting Entity's UEI/DUNS Name University of South Florida
EIN No.: 59-3102112 Institution Type: Public/State Controlled Inst. of Higher Ed.
Currently registered in SAM.gov: � Yes (D No
UEI / DUNS: 069687242 Exempt from reporting executive compensation:(j)Yes 0 No (ifno, complete 3Bpg2)
Parent UEI / DUNS: This section for U.S. Entities: Zip Code Look-up
Place of Performance Address Congressional District: FL-15 Zip Code+4: 33620-9951
4202 E. Fowler Avenue, Tampa, FL 33620
Subrecipient Contacts
Central Email: rsch-awards@usf.edu
Website: http://www.usf.edu/research-innovation/sr/
Principal Investigator Name: Cynthia Lewis
Email: cynthialewis@usf.edu Telephone Number: (350) 664-9101
Administrative Contact Name: Lara Keene
Email: keenel@usf.edu Telephone Number: (813) 974-4570
Financial Contact Name: Karen Edwards
Email: RSCH-INVOICING@USF.EDU Telephone Number: (813) 974-5414
Invoice Email: rsch-awards@usf.edu
Authorized Official Name: Stephanie Rios, Director
Email: rsch-awards@usf.edu Telephone Number: 813-974-2897
Legal Address:
University of South Florida
4202 E. Fowler Ave.
Tampa, FL 33620
Administrative Address:
University of South Florida
3702 Spectrum Blvd., Suite 165
Tampa, FL 33612
Payment Address:
University of South Florida
USF Business Payments - PS
PO BOX 737443
Dallas, TX 75373-7443
FDP 3B.1 JAN 2020
Subaward Number:
Attachment 3B-2 3
Highest Compensated Officers
Subrecipient:
Institution Name: University of South Florida Board of Trustees
PI Name: Cynthia Lewis
Highest Compensated Officers
The names and total compensation of the five most highly compensated officers of the entity(ies) must be listed if
the entity in the preceding fiscal year received 80 percent or more of its annual gross revenues in
Federal awards; and $25,000,000 or more in annual gross revenues from Federal awards; and the public does
not have access to this information about the compensation of the senior executives of the entity through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. §§
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. See FFATA§ 2(b)(1) Internal Revenue
Code of 1986.
Officer 1 Name:
Officer 1 Compensation:
Officer 2 Name:
Officer 2 Compensation:
Officer 3 Name:
Officer 3 Compensation:
Officer 4 Name:
Officer 4 Compensation:
Officer 5 Name:
Officer 5 Compensation:
Subaward Number:
Attachment 4 3
Reporting and Prior Approval Terms
Subrecipient agrees to submit the following reports (PTE contacts are identified in Attachment 3A):
Technical Reports:
Monthly technical/progress reports will be submitted to the PTE's I Administrative Contact within 15 days of
of the and of the month.
Quarterly technical/progress reports will be submitted within 30 days after the end of each project quarter to
the PTE's Administrative Contact
Annual technical / progress reports will be submitted within,30 days prior to the end of each budget period
to the PTE's I Administrative Contact 1. Such report shall also include a detailed budget for the next Budget Period,
updated other support for key personnel, certification of appropriate education in the conduct of human subject
research of any new key personnel, and annual IRB or IACUC approval, if applicable.
A Final technical/progress report will be submitted to the PTE's Administrative Contact within 45 days of the
end of the Project Period or after termination of this award, whichever comes first.
® Technical/progress reports on the project as may be required by PTE'sl Administrative Contact in order for the PTE
to satisfy its reporting obligations to the Federal Awarding Agency.
Prior Approvals:
Carryover:
Carryover is automatic
Other Reports:
In accordance with 37 CFR 401.14, Subrecipient agrees to notify both the Federal Awarding Agency via iEdison
and PTE's Administrative Contact within 60 days after Subrecipient's inventor discloses invention(s) in writing
to Subrecipient's personnel responsible for patent matters. The Subreci lent will submit a final invention report
using Federal Awarding Agency specific forms to the PTE's Administrative Contact within 60 days of the end
of the Project Period to be included as part of the PTE's final invention report to the Federal Awarding Agency.
A negative report is required:
Property Inventory Report(only when required by Federal Awarding Agency), specific requirements below.
Additional Technical and Reporting Requirements: 0
Subaward Number:
Attachment 5 13
Statement of Work, Cost Sharing, Indirects & Budget
Statement of Work
Below Attached, 7l pages
If award is FFATA eligible and SOW exceeds 4000 characters, include a Subrecipient Federal Award Project Description
Budget Information
Indirect Information Indirect Cost Rate (IDC)Applied o� % Cost Sharing 0 No
Rate Type: Modified Total Direct Costs If Yes, include Amount: $
Budget Details Below (�) Attached, pages
Budget Totals
Direct Costs $ 430,717.00
Indirect Costs $ 0.00
Total Costs $ 430,717.00
All amounts are in United States Dollars
Subaward Number:
3
Attachment 6
Notice of Award (NOA) and any additional documents
The following pages include the NOA and if applicable any additional documentation referenced
throughout this Subaward.
Not incorporating the NOA or any additional documentation to this Subaward.
MONROE COUNTY
GRANTSUBCONTRACT
KEYS MARINE LABORATORY
ATTACHMENT 5
SUBCONTRACTOR STATEMENT OF WORK AND
REPORTING REQUIREMENTS
I. PROJECT TITLE: Operation & Maintenance of Existing KML Seawater Systems for Coral
Emergency Response and Coral Restoration Effort for 2-Years (16 tables): Monroe County Coral
Resilience Project
H. PROJECT LOCATION(S): Keys Marine Laboratory, 68486 US-1, Layton, FL 33001
City of Layton within Monroe County; Lat/Long (24.825901, -80.814207)
III. SCOPE OF WORK
Monroe County will provide funding for Keys Marine Laboratory for the operation and maintenance
of sixteen(1.6) 240-gal tables within existing temperature-controlled KML Seawater Systems to
ensure land-based capacity and availability to support coral emergency responses and coral.
restoration activities e.g. coral holding,propagation, and grow-out(two 1-year periods). DEP will
provide approval to KML for use of the 16 prioritized tables for coral response and restoration within
48-hours of need.
Tables funded under this Project(16)will be reserved for DEP approved usage and costs for such
operation will be billed regardless of total number of tables used in any given month over the course
of the project period. Over-flow capacity for coral emergency response and restoration using
additional tables in existing KML SW systems will be billed at posted KML rates.
An onsite emergency backup generator, serviced and maintained by KML, will ensure life support is
maintained to the KML seawater systems. The Florida Keys are in an area of high hurricane activity.
Equipment shall be designed to resist high-velocity winds and wave action in accordance with local,
state, and federal requirements.
Operations and maintenance of the systems will include KML staff support for daily and routine
maintenance and administration, coral husbandry position for two years(50% effort), water quality
monitoring and routine sampling,utilities costs to operate the system,purchasing any necessary
equipment for replacements or repairs to ensure uninterrupted operations,purchase of supplies and
consumables for cleaning and biosecurity,periodic veterinary inspections and services for coral.
health certifications, etc.
Deliverables and Reporting Timeline
KML will provide to Monroe County Quarterly Reports including the following information:
a) Daily work logs that document activities performed by support staff including routine
maintenance (provided quarterly).
b) Repair logs that document all repairs performed on the associated seawater systems and coral
husbandry support(provided quarterly).
c) Quarterly tracking and usage spreadsheet that documents the current operations of all DEP-
supported seawater tables within KML seawater systems for the reporting period. Spreadsheet
will include:
i. Approved coral restoration entity and/or Principal Investigator
ii. Number of tables and number of days used
d) Quarterly water quality monitoring and sampling data(Excel spreadsheets):
i. HOBO data logger—continuous water temperatures in representative seawater tables
(note: HOBOS data downloaded at least monthly)
ii. Daily Hand-held YSI data: water temp, %DO, salinity ppt,pH
iii. Water quality test results: VOCs,phosphates, sulfates, and total nitrogen(sampled
quarterly or once within each reporting period)
e) A final report summarizing the operation and maintenance of systems. (Note: final report must
comply with Section 508 of the U.S. Rehabilitation Act(as amended),Florida Statute Chapter
282, and Rule: 60-8.002, F.A.C. Final report will also acknowledge the funding assitance
provided by the DEP's Office of Resilience and Coastal Protection).Final report will be
submitted by Sponsor with draft report from Task 1.1 in Master Agreement.
Quarter Dates Deliverable(s) Report Due
Quarterly Report to include:
a)Work Logs
1 July—September 2024 b)Usage Reports 1.0/30/2024
c)Water Quality Data
Quarterly Invoice
Quarterly Report to include:
a)Work Logs
2 October—December 2024 b)Usage Reports 01/30/2025
c)Water Quality Data
Quarterly Invoice
Quarterly Report to include:
a)Work Logs
3 January—March 2025 b)Usage Reports 04/30/2025
c)Water Quality Data
Quarterly Invoice
Quarterly Report to include:
a)Work Logs
4 April—June 2025 b)Usage Reports 07/30/2025
c)Water Quality Data
Quarterly Invoice
Quarterly Report to include:
a)Work Logs
5 July—September 2025 b)Usage Reports 10/30/2025
c)Water Quality Data
Quarterly Invoice
Quarterly Report to include:
a)Work Logs
6 October—December 2025 b)Usage Reports 01/30/2026
c)Water Quality Data
Quarterly Invoice
Quarterly Report to include:
a)Work Logs
7 January—March 2016 b)Usage Reports 04/30/2026
c)Water Quality Data
Quarterly Invoice
8 Aril—June 2016 Final Report&Invoice 07/30/2026
IV. PROJECT BUDGET AND JUSTIFICATION
*See attached budget spreadsheet(s) — first budget spreadsheet is USF format, second is DEP
format.Both budgets total same amount as justified below**
Budtet Justification
PERSONNEL EXPENSES $210 388
Funds are requested to provide salary support to KML staff for effort dedicated to the maintenance and
operation of 16 SW System tables within the existing infrastructure. Effort is included for KML
Director, KML Operations Manager, Seawater Systems Manager, Sr. Biological Scientist, Biological
Scientist, and Coral Husbandry staff. Effort has been calculated using each individual's annual/hourly
rate for anticipated effort as shown on budget document.
FRINGE BENEFITS $100 929
Fringe benefits for personnel have been calculated using the USF Fringe Benefit Pool Rate applicable
for each employee based on their employment classification. The USF Fringe Benefit Pool Rates are:
32.2% for Faculty, 39.5% for Administrative (Exempt) Staff, 52.7% for Non-Exempt Staff, 6.3% for
OPS/Temporary Staff.
CONTRACTUAL SERVICES $0
No funds are requested for contractual services.
TRAVEL $0
No funds are requested for travel.
EQUIPMENT $18 000
Equipment will include two replacement pumps at a cost of$9,000 each.
SUPPLIES $11 200
Funds are requested for the purchase of supplies,including but not limited to PVC fittings,regenerative
blowers, sand filter, aquaculture pumps, and stainless-steel screws.
OTHER EXPENSES $90 200
Funds are requested for miscellaneous supplies and other expenses to include but not limited to utilities
(water, electric, solid waste, etc.), seawater processing equipment, vet health inspections, lab analysis
for water quality testing(FIU CACHE Nutrient Lab), and shipping.
INDIRECT COSTS $0
As indicated by Sponsor,no indirect costs are allowed on this project.
TOTAL PROJECT COSTS $430 717
PI Name Cindy Lewis
Operation&Maintenance of existing KML Seawater Systems for Coral Emergency Response and Coral Restoration Efforts for 2-
Project Title Years(total 16 tables)
Sponsor/Solicitation Number Monroe County
Period of Performance 07/O1/2024 -06/30/2026
No.of Years in Proposal 2
Indirect Cost Rate 0.0%
Personnel Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 TOTAL
Cindy Lewis 18,900 19,467 0 0 0 0 38,367
Lisa Tipsword 17,185 17,700 0 0 0 0 34,885
Emily Becker 18,150 18,695 0 0 0 0 36,845
William Ferrell 1S,12S 1S,S79 0 0 0 0 30,704
Kyle Phillips 6,646 6,846 0 0 0 0 13,492
TBD-Coral Husbandry 27,So0 28,325 0 0 0 0 55,825
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
01 01 01 01 01 0 0
0 0 0 0 0 0 0
Fringe Benefits 1 49,8531 51,3471 01 01 01 0 101,200
Total Salary,Wages,and Fringe 1 153,3591 157,9581 01 01 01 0 311,317
Equipment 1 14,0001 9,0001 01 01 01 0 23,000
Travel
1.Domestic I ol 01 01 01 01 0 0
2.Foreign 1 01 01 01 01 01 0 0
Participant Support Costs 1 01 01 01 01 01 0 0
Other Direct Costs
T.Materials&Supplies 10,100 10,100 0 0 0 0 20,200
2.Publication Costs 0 0 0 0 0 0 0
3.Contractual Services 0 0 0 0 0 0 0
FIU Cache Lab;WQSamples 3,300 3,300 6,600
Vet Health Inspections 2,000 2,000 4,000
4.Computer Services 0 0 0 0 0 0 0
5.Subawards 0 0 0 0 0 0 0
6.Other 0 0 0 0 0 0 0
FKAA(water)-159A 9,600 9,600 19,200
FKEC(electric)-40% 20,000 20,000 40,000
Other Utilities 3,000 3,000 6,000
Postage 200 200 400
7.Non F&A Other 0 0 0 0 0 0
a.tuition(normally'other') 0 01 01 01 01 0 0
Subtotal,Other Direct Casts 48,2001 42,2001 01 01 01 0 96,400
Total Direct Costs 1 215,5591 215,1581 01 01 01 0 430,717
TOTAL MTDC I 21S,SS91 21S,1S81 ol 01 ol 0 430,717
Indirect Costs(F&A) I ol 01 ol 01 ol 0 0
Total Direct&Indirect Costs I 21S,SS91 21S,lS81 01 01 01 0 430,717
Residual Funds I I I I I 1 0
Amount of This Request 1 215,5591 21S,1581 01 01 01 01 430,717
Cast Sharing 1 01 01 01 01 01 0 0
Filed isDepsi ontoffEnvironnmenntalPraotecdonn
4 Q'11 DEIIIIIII19UDGIII:.F--COSTANALYSISFOR�W
PROJECT TITLE: Coral Propagation and Emergency Coral Response Seawater System Infrastructure Expansion at Keys Marine Laboratory
I Ip,`v nYr`cv.x u:M. '%t-iiYr Y M ht y,II-" W q 13 0 Id 9 1 R4'0,1+54 Mlouth cnnn1l ore I,A I b4PP;:'V,n dingtl
SUBCONTRACTOR BUDGET DETAIL COST ANALYSIS I'rr r I)![I sT,ffj
Budget items below to he provided by the Contractor or Grantee.See attached instructions. Cost Analysis to be completed by the Department Contract or Grant Manager.See attached instructions.
COMMENTS
1.PERSONNEL EXPENSES %Allocation Allowable Reasonable Necessary (Basis for Decision)
A.Salaries-(Name/Title/Position) Hourly Cost(S) Hours Totals(S)
Cynthia Lewis,KML Director(20%effort) 50.48 832 = $ 37,742
Lisa Tipsword,Operations&Business Analyst(26 47%effort) 34.15 1101 - $ 37,599
Emily Becker,Seawater Facilities Manager(30%effort) 28.98 1248 = $ 36,167
William Ferrell,Sr.Biological Scientist(25%effort) 2898 1040 = $ 30,139
Kyle Phillips,Biological Scientist(12.54%effort) 26.34 521.83 = $ 13,745
TBD,Coral Husbandry BioSci(SW/effort) 26.44 2080 $ 54,995
Maintenance Tech(0%effort) 23.95 0 = $
Total Salaries $ 210,398
B.Fringe Benefits(Rate%*Total salaries applicable) Rate% Total Sal.App. Total$
Cynthia Lewis,KML Director(20%effort) 39.5% $37,742 $ 14,908
Lisa Tipsword,Operations&Business Analyst(26.47%effort) 39.5% 537,599 S 14,852
Emily Becker,Seawater Facilities Manager(30%effort) 52.7% $36,167 $ 19,060
William Ferrell,Sr.Biological Scientist(25%effort) 52.7% 530,139 5 15,893
Kyle Phillips,Biological Scientist(12.54%effort) 52.7% $13,745 $ 7,244
LED,Coral Husbandry BioSci(50%effort) 52.7% $54,995 S 28,982
Maintenance Tech(0%effort) 23.95 $0 $
Total Fringe $ 100,929
Total Personnel Expenses(A+B) $ 311,317
$ 723,989
2.Contractual Services
Description Fee/Rate$ Quantity Totals
fee/ate based on estimates/invoices for KML SVI expansions'in 2020-2023 Total Contractual Services $
3.Travel Per Fare/
Purpose/Destination Days Diem$ Rate$ Mileage Totals$
_ $
] _ $
_ $
Total Travel $
4.Equipment 1$5000 or more)
Description Unit Cost S Quantity Totals$
replacement pumps etc 9000 2 $ 18,000
_ $
Total Equipment $ 18,000
COMMENTS
%Allocation Allowable Reasonable Necessary (Basis for Decision)
5.Supplies(SEE SUPPLIES EXAMPLE TAB)($SDDO or less/fee/rate)
Description Fee/Rate$ Quantity Totals$
PVC Fittings/repairs 2000 1 = $ 2,000
Regenerative Blower 700 1 $ 700
Sand Filter 1000 1 $ 1,000
Aquaculture Pumps 900 5 $ 4,500
Biosecurity chemicals is00 2 $ 3,000
Total Supplies $ 11,200
6.Miscellaneous/Other Expenses 1S1000-550001
Description Unit Cost$ Quantity Totals$
Seawater processing equipment 5000 1 $ 5,000
FKAA(water)1S% 9600 2 $ 19,200
FKEC(electric)40% 20000 2 $ 40,000
Other Utilities(garbage,solid waste,cable/internet)15% 3000 2 $ 6,000
FIU CACHE Nutrient Lab WQ Samples 3300 2 $ 6,600
Postage 200 2 $ 400
Vet Health Inspections 2000 2 $ 4,000
Other Supplies(operations) 4500 2 $ 9,000
Total Miscellaneous $ 90,200
SUBTOTAL(1 thru 6) $ 430,717
7.Overhead/Indirect(15%or lower) Rate% Base$ Total$
(Cost base excludes Section 2 and 4) 0.1* $ _ $
S.Total Budget $ 430,716.92
I certify that the cost for each line item budget category has been evaluated and determined to be allowable,reasonable,and necessary as required by Section 216.3475,Florida Statutes.Documentation is on file evidencing the methodology
used and the conclusions reached.
Nam
Signature:
Title:
Date:
DEP 55-229
Re,9.03-2020 1 of 1
EXHIBIT A—FEDERAL CONTRACT REQUIREMENTS
The Subrecipient and its subcontractors must follow the provisions, as applicable, as set forth in 2
C.F.R. §200.326 Contract provisions and Appendix 11 to 2 C.F.R.Part 200, as amended, including
but not limited to:
Davis-Bacon Act, as amended(40 U.S.C. §§31.41-3148). When required by Federal program legislation,
which includes emergency Management Preparedness Grant Program, Homeland Security Grant
Program,Nonprofit Security Grant Program, Tribal Homeland Security Grant Program,Port Security
Grant Program and Transit Security Grant Program, all prime construction contracts in excess of$2,000
awarded by non-Federal entities must comply with the Davis-Bacon Act(40 U.S.C. §§3141-3144, and
§§3146-3148) as supplemented by Department of Labor regulations(29 CFR Part 5, "Labor Standards
Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In
accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate
not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In
addition, contractors must be required to pay wages not less than once a week. If applicable,the
COUNTY must place a current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of
the wage determination. The COUNTY must report all suspected or reported violations to the Federal
awarding agency.
When required by Federal program legislation,which includes emergency Management Preparedness
Grant Program, Homeland Security Grant Program,Nonprofit Security Grant Program, Tribal Homeland
Security Grant Program,Port Security Grant Program and Transit Security Grant Program(it does not
apply to other FEMA grant and cooperative agreement programs,including the Public Assistance
Program),the contractors, in contracts for construction or repair work above $2,000 in situations where
the Davis-Bacon also applies, must also comply with the Copeland"Anti-Kickback"Act(40 U.S.C. §
3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from
the United States"). As required by the Act, each contractor or subrecipient is prohibited from inducing,
by any means, any person employed in the construction, completion, or repair of public work,to give up
any part of the compensation to which he or she is otherwise entitled. The COUNTY must report all
suspected or reported violations to the Federal awarding agency.
(1) Contractor. The Contractor shall comply with 18 U.S.C. § 874,40 U.S.C. § 3145, and the requirements
of 29 C.F.R. pt. 3 as may be applicable,which are incorporated by reference into this contract.
(2) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and
such other clauses as the federal agency may by appropriate instructions require, and also a clause
requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor
shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these
contract clauses.
(3)Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for
debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.1.2.
Additionally, in accordance with the regulation, each contractor and subcontractor must furnish each.
week a statement with respect to the wages paid each of its employees engaged in work covered by
the Copeland Anti-Kickback Act and the Davis Bacon Act during the preceding weekly payroll
period. The report shall be delivered by the contractor or subcontractor, within seven days after the
regular payment date of the payroll period, to a representative of a Federal or State agency in charge at
the site of the building or work.
Other Federal Requirements:
Americans with Disabilities Act of 1990, as amended(ADA)—The SUBRECIPIENT ENTITY/USF will
comply with all the requirements as imposed by the ADA, the regulations of the Federal government
issued thereunder, and the assurance by the SUBRECIPIENT ENTITY/USF pursuant thereto.
Disadvantaged Business Enterprise ,DBE)Policy and Obligation--It is the policy of the
COUNTY that DBE's, as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to
participate in the performance of contracts financed in whole or in part with COUNTY funds
under this Agreement. The DBE requirements of applicable federal and state laws and regulations
apply to this Agreement. The COUNTY and its SUBRECIPIENT ENTITY/USF agree to ensure
that DBE's have the opportunity to participate in the performance of this Agreement. In this
regard, all recipients and contractors shall take all necessary and reasonable steps in accordance
with 2 C.F.R. § 200.321(as set forth in detail below), applicable federal and state laws and
regulations to ensure that the DBE's have the opportunity to compete for and perform contracts.
The COUNTY and the SUBRECIPIENT ENTITY/USF and subcontractors shall not discriminate
on the basis of race, color, national origin or sex in the award and performance of contracts,
entered pursuant to this Agreement.
2 C.F.R. § 200.321 CONTRACTING WITH SMALL AND MINORITY BUSINESSES,
WOMEN'S BUSINESS ENTERPRISES AND LABOR SURPLUS AREA FIRMS
a. If the SUBRECIPIENT ENTITY/USF,with the funds authorized by this Agreement,
seeks to subcontract goods or services,then,in accordance with 2 C.F.R. §200.321,the SUBRECIPIENT
ENTITY/USF shall take the following affirmative steps to assure that minority businesses,women's
business enterprises,and labor surplus area firms are used whenever possible.
b. Affirmative steps must include:
(1) Placing qualified small and minority businesses and women's business enterprises on solicitation
lists;
(2) Assuring that small and minority businesses,and women's business enterprises are
solicited whenever they are potential sources;
(3) Dividing total requirements,when economically feasible,into smaller tasks or quantities to
permit maximum participation by small and minority businesses,and women's business
enterprises;
(4) Establishing delivery schedules,where the requirement permits,which encourage
participation by small and minority businesses,and women's business enterprises;
(5) Using the services and assistance,as appropriate,of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of
Commerce.
(6) Requiring the Prime contractor, if subcontractor are to be let, to take the affirmative steps listed
in paragraph (1)through (5) of this section.
Energy Efficiency-SUBRECIPIENT ENTITY/USF will comply with the Energy Policy and
Conservation Act(P.L. 94-1.63; 42 U.S.C. 6201-6422) and with all mandatory standards and policies
relating to energy efficiency and the provisions of the state Energy Conservation Plan adopted pursuant
thereto.
2018 Edition
MONROE COUNTY, FLORIDA
REQUEST FOR WAIVER OF INSURANCE REQUIREMENTS
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance
Requirements,be waived or modified on the following contract.
ContractorNendor: University of South Florida (Keys Marine)
Project or Service®
Monroe County
Coral Restoration Project Grant 22 CPR01
.......m...............m ..m..m...�.. ������.....� www ..��.� �.........�. .
ContractorNendor University of South Florida Board of Trustees (Keys Marine)
Address&Phone#:
4202 E Fowler Avenue, Tampa, FL 33620
General Scope of Work: Infrastructure construction, equipment Installation, and build-out of
new`DEP`Seawater System ahid operafi0"nymaMnance"of existing
KML Seawater Systems for coral emer enc�re�onse and coral
restoration efforts for two years.
Reason for Waiver or USF's insurance policy minimum is set at $200,000.00
Modification: for each occtarrence:The m in wum reguireme""nt in the
,Grantz-greement peris$250,00Q.QO-Requesting..a ......
waiverfer.t-he,,$50;9AG,9Amdi#erene . __.............
Policies Waiver or Modification will apply to:
e scope e of work identified in the sub-award
a reemenbetween C15F Marine an onroe
.�.�. �.��..... y ......... _ .
w ..., e.e.e.e..�ounty..a��...., a�.v.a..a a..a..a.. a..a..a�.. ......... .a�.e_e..
Stephani a Rios ea29�62 4 5M�,°�
Signature of Contractor/Vendor:
Date: 6/24/24 Approved ,Fv/1 Not Approved
Risk Management Signature;
.............. ... o.. �,,.....,...........�...�.......�z„ �...,�„�,,....... .,,,,,,,,,,,,,w ...,..„...,..,............................
y,,,.
Dale:
County Administrator appeal
Approved: Not Approved: ....
Datc:
Board of County Commissioners appeal:
Approved: n Not Approved: o
Meeting Date: 1, 11.1
Administrative Instruction 7500.7
104