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FY2023 05/15/2024 °,,I COURJB' Kevin Madok, CPA 5ts cOUNSy 4 Clerk of the Circuit Court& Comptroller Monroe County, Florida DATE: July 9, 2024 TO: Shannon Weiner, Director Emergency Management Valeri Kolessar, Senior Planner Emergency Management FROM: Liz Yongue, Deputy Clerk SUBJECT: May 15, 2024 BOCC Meeting The attached item has been executed and added to the record: C14 Urban Area Security Initiative FY 2023 Memorandum of Agreement with the City of Miami, concerning a United States Department of Homeland Security Office of Grants and Training grant, through the State of Florida Division of Emergency Management sub-grant agreement R0924, in the amount of$264,836.00, with no county match required, and approval for the County Administrator or designee to execute any additional documentation related to this MOA. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 CITY OF MIAMI ` DOCUMENT ROUTING FORM �'.ineonr onni eo '� � YBI tlB ORIGINATING DEPARTMENT: Fire-Rescue DEPT. CONTACT PERSON: Vishwani Ramlal-Campbell EXT. 5465 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: L° Monroe County IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES 0 NO TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? ❑ YES ® NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PUBLIC WORKS AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GRANT AGREEMENT ❑ INTER-LOCAL AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LEASE AGREEMENT ❑ LICENSE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY) Memorandum of Agreement PURPOSE OF ITEM(BRIEF SUMMARY):To execute FY 2023 Urban Area Security Initiative (UASI) and Memorandum of Agreement (MOA). COMMISSION APPROVAL DATE: 2/22/2024 FILE ID: 15350 ENACTMENT NO.: R-24-0070 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL,PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN PRINT:ROB ZAI Y APPROVAL BY DEPARTMENTAL DIRECTOR 6/10/2024 SIGNATURE: F6 u PRINT:ANN- 6QRjLWARPE SUBMITTED TO RISK MANAGEMENT 6/10/2024 SIGNATURE. PRINT: GEORG I . YSONG D SUBMITTED TO CITY ATTORNEY 6/10/2024 oc. i9ne by: SIGNATURE: zv�- (�1yse ({� PRINT: APPROVAL BY ASSISTANT CITY MANAGER SIGNATURE: PRINT: ART NORIEGA RECEIVED BY CITY MANAGER 6/11/2024 Doc.-Signed by: SIGNATURE. a nVlt'6& eeFsczofla ... PRINT: 1) ONE ORIGINAL TO CITY CLERK, SIGNATURE: 2) ONE COPY TO CITY ATTORNEY'S OFFICE, PRINT: SIGNATURE: 3) REMAINING ORIGINAL(S) TO ORIGINATING DEPARTMENT PRINT: SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER MEMORANDUM OF AGREEMENT URBAN AREA SECURITY INITIATIVE FY 2023 "Monroe County" Agreement Number: R0924 FAIN Number: EMW-2023-SS-00058-S01 CFDA#: 97.067 This Agreement is entered into this 11 day of June ,2024, by and between the City of Miami, a municipal corporation of the State of Florida, (the "Sponsoring Agency") and Monroe County, (the"Participating Agency"). RECITALS WHEREAS,the U.S. Department of Homeland Security(USDHS)is providing financial assistance to the Miami urban area in the amount $13,802,313.00 dollars through the Urban Area Security Initiative (UASI)Grant Program 2023; and WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program 2023; and WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional metropolitan area approach to the development and implementation of the UASI Grant Program 2023 and involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies; and WHEREAS, the 2023 Urban Area has been defined Miami and Ft. Lauderdale collectively and anticipates sub-granting a portion of the UASI funds in accordance with the grant requirements; and WHEREAS,the City Commission, by Resolution No. R-24-0071 adopted on February 22, 2024, has authorized the City Manager to enter into this Agreement with each participating agency on behalf of the City of Miami;and WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond to a terrorist threat or act. NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follow: 1 I. PURPOSE A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies for activities under the UASI Grant Program 2023 which was made available by the U.S. Department of Homeland Security and the State of Florida Division of Emergency Management(FDEM). B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring Agency. 11.SCOPE A. The provisions of this Agreement apply to UASI Grant Program 2023 activities to be performed at the request of the federal government, provided at the option of the Sponsoring Agency,and in conjunction with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or weapons of mass destruction. B. No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring Agency in performing local and state functions. III. DEFINITIONS A. Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of life and/or catastrophic economic loss management of resources (including systems for classifying types of resources); qualifications and certification, and the collection, tracking, and reporting of incident information and incident resources. B. Core County: The County within which the core city is geographically located. The core city is the City of Miami. C. UASI Grant Program 2023: The UASI Grant Program 2023 reflects the intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism and continues to address the unique equipment,training,planning,organization and exercise needs of large high threat urban areas, and program activities must involve coordination by the identified core city, core county/counties, and the respective State Administrative Agency. Funding for the UASI Grant Program 2023 was appropriated by U.S. Congress and is authorized by Public Law 108-11, the Emergency Wartime Supplemental Appropriations Act, 2003. The funding will aid in building an enhanced and sustainable capacity to plan, prevent, protect, mitigate, respond to, and recover from threats or acts of terrorism for the selected urban areas. D. National Incident Management System (NIMS): This system will provide a consistent nationwide approach for federal,state,and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To 2 provide for interoperability and compatibility among Federal,State,and local capabilities,the NIMS will include a core set of concepts, principles, terminology, and technologies covering the incident command system; multi-agency coordination systems; unified command and training. E. Urban Area Working Group (UAWG); The State Administrating Agency Point of Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify POCs from these jurisdictions to serve on the Urban Area Working Group. The Urban Area Working Group will be responsible for coordinating development and implementation of all program elements, including the urban area assessment,strategy development, and any direct services that are delivered by the grant. F. Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and county/counties, or with which the core city or county/counties have established formal mutual aid agreements. IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Coordinating with named counties and cities,with the respective State Administrative Agency,and with the FDEM and USDHS. C. Conducting a comprehensive Urban Area Assessment,which will in turn guide the development of an Urban Area Stakeholder Preparedness Review. D. Ensuring the participation of the following critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. E. Developing a comprehensive Urban Area Stakeholder Preparedness Review and submit to the SAA POC. F. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit#1". G. Ensuring satisfactory progress toward the goals or objectives stipulated in "Exhibit#1". H. Following grant agreement requirements and/or special conditions as stipulated in "Exhibit#1". 3 I. Submitting required reports. V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the main liaison and partner with the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Participating Agencies and any sub-grantees must abide by the grant requirements including budget authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of assets as stipulated in"Exhibit#1". C. Submitting quarterly reports to the City of Miami detailing the progress of projects to include direct purchases of equipment or services as stipulated in"Exhibit#1". D. Complying with all UASI Grant Program 2023 requirements as stipulated in "Exhibit#1". E. Participating as a member of the Urban Area Working Group to include coordinating with and assisting the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide development of an Urban Area Stakeholder Preparedness Review. F. Ensuring the participation of the following critical players in the assessment and Stakeholder Preparedness Review development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. G. Assisting the sponsoring agency in development of a comprehensive Urban Area assessment and Stakeholder Preparedness Review. H. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#1". I. Ensuring satisfactory progress toward the goals or objectives as stipulated in "Exhibit#1". J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in"Exhibit#1". K. Maintaining an equipment inventory of UASI purchased items. L. Ensure that equipment obtained from the UASI Grant Program 2023, as identified in "Exhibit#2", is readily available for use by personnel trained to use such equipment for actual emergencies, special 4 events or exercises. Also, ensure that such equipment is readily available for onsite monitoring by DHS, FDEM, and the Sponsoring Agency. If the Participating Agency is incapable of staffing the equipment,such equipment shall be made available to another Participating Agency for use during any actual emergencies, special events or exercises. Failure to ensure equipment availability may result in loss of funding and/or equipment to the Participating Agency. M. All equipment obtained from the UASI Grant Program 2023, as identified in "Exhibit 2", is the sole responsibility of the receiving agency. This includes, where applicable, maintenance, replacement, training on equipment, and insuring of equipment and personnel, and compliance with intra-agency auditing requirements. VI.THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE: A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely by the Sponsoring Agency. B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in a timely fashion.The Sponsoring Agency will prepare consolidated reports for submission to the State of Florida as stipulated in "Exhibit 1". C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or time related issues of the Participating Agency personnel. D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768.28, Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions of its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to be sued by third parties in any manner arising out of this Agreement or any other contract. E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency. VII. FINANCIAL AGREEMENTS A. Financial and Compliance Audit Report: Recipients that expend $750,000 or more of Federal funds during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accounting Office Government Auditing Standards and 2 CFR 200. 5 B. The Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of UASI Grant Program 2023 assistance for audit and examination purposes, provided that, in the opinion of the Secretary of Homeland Security or the Comptroller General, these documents are related to the receipt or use of such assistance.The grantee will also give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers or documents related to the grant. C. Financial Status Reports are due within 14 days after the end of each calendar quarter.A report must be submitted for every quarter that the award is active, including partial calendar quarters, as well as for periods where no grant activity occurs as stipulated in "Exhibit 1". D. Submit progress reports to describe progress to date in implementing the grant and its impact on homeland security in the state. E. All financial commitments herein are made subject to the availability of funds and the continued mutual agreements of the parties as identified in"Exhibit 2". Vill. CONDITIONS,AMENDMENTS,AND TERMINATION A. The Participating Agency will not illegally discriminate against any employee or applicant for employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all obligations under this Agreement. B. Any provision of this Agreement later found to be in conflict with Federal law or regulation,or invalidated by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or regulation. Any provision found inoperable is severable from this Agreement,and the remainder of the Agreement shall remain in full force and effect. C. This Agreement may be terminated by either party on thirty (30) days written notice to the other party at the address furnished by the parties to one another to receive notices under this agreement or if no address is specified,to the address of the parties' signatory executing this contract. D. This Agreement shall be considered the full and complete agreement between the undersigned parties and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except for any executory obligations that have not been fulfilled. 6 E. This Agreement will end on March 30, 2025, unless otherwise extended, by a written amendment duly approved and executed prior to March 30, 2025, unless otherwise extended, at which time the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's ability to conform to procedures, training and equipment standards as prescribed by the grant. IX. MISCELLANEOUS OVERALL Counterparts; Electronic Signatures, This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, and such counterparts shall together constitute but one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement(whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. SPONSORING AGENCY THE CITY OF MIAMI, a municipal Corporation of the State of Florida ATTEST: DocuSigned by: DocuSigned by, DocuSigned by: BY: a�saas BY; ® ... Todd B. Hannon Arthur Noriega City Clerk City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: -DocuSigned b DS Err. g Y ocuSigned by: BY: AR77RFQFFRR94AB L BY. i9 •4�' George K.Wysong III Ann-Marie Sharpe, Director City Attorney Department of Risk Management 7 PARTICIPATING AGENCY "fluttosjkiAt " ,-,}. • L_--, BOARD OF COUNTY COMMISSIONERS EVIN MADOK CLERK OF MONROE COUNTY, FLORIDA *Vic , #R1VN• IN"'-'1/4 r • STA, f •3,vi gfy. • a/kV 11/41 B : Name: Elizabeth YOngue NAME: Holly Merrill Raschein Title: Deputy Clerk TITLE: Mayor FID#: 59-6000749 CD z, • DUNS: 073876757 .172 r- rn -71 =7)• C`,7,1 CD • APPROVED AS TO FORM AND CORRECTNESS: Participating Agency Attorney 8 AGENDA ITEM SUMMARY FORM File ID: #16350 [Dater 01/08/2024 Requesting Department: Department of Fire- Rescue Commission Meeting Date: 92/22/2024 Sponsored By: District impacted: All Type; Resolution Subject: Special Revenue Proiect UASi Grant Program FY 2023 Purpose of Item: Resolution to establish a Special Revenue Project entitled "Urban Area Security Initiative ("UASI") Grant Program PY 2023", appropriating funds in the amount of $13,802,313.00 received from the Department of Homeland Security, through the State of Florida, and authorizing the City Manager to execute Memoranda of Agreements with contiguous partners, outlining their responsibilities in connection with their support of the UASI Project administered by the Department of Fire-Rescue (Fire"). Further authorizing the City Manager to approve the creation and subsequent hiring of 2 civilian administrative personnel to assist Fire with managing the UASI Grant Program. Background of Item, The Department of Fire-Rescue ("Fire"), through its Division of Emergency Management ("DFM"), serves as the lead agency of the Miami Region, from Monroe to Palm Beach Counties, for the Department of Homeland Security's Urban Area Security Initiative ("UASI") Grant Program ("Program"). The Department of Homeland Security (THS"), through the State of Florida, Division of Emergency Management, has sub-granted the Program for fiscal year 2023 to the City of Miami and over twenty(20) other contiguous partner agencies ("Partners") in the amount of $13,802,313,00, which targets OHS funding to "high threat" urban areas in order to prevent, respond to, and recover from threats or acts of terrorism and other disasters of natural or man-made origin. These funds will be used, as stipulated by the grant, for the purchase of specialized equipment, to conduct exercises" training, and administrative services, and for the development of the Urban Area Homeland Security Strategy, and other planning activities, needed to ensure a successful program. Additionally, to effectively manage the Program and ensure that both the City of Miami and its Partners maintain compliance with the Program's strict grant requirements to not put the grant at risk, DENT intends to add two (2) administrative support personnel whose salaries and wages shall be 100% funned by said Program. Lastly, the City Commission authorizes the City Manager to execute Memoranda of Agreements with the following Partners: @reward County Emergency Management, Broward County Sheriffs Office, the City of Coral Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami i Beach, the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the ' City of Sunrise, Miami-Dade County (Fire, Police and Emergency Management), Monroe County (Fire, Police and Emergency Management), Palm Beach County Emergency Management, Palm Beach County Sheriffs Office, the Village of Key Biscayne, and regional projects shared across the entire region that include the members listed above as well as Florida Department of Law Enforcement, setting forth the parties' responsibilities in connection with the development and support of the Program. i Budget lmNaat Analy is Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal lin�.act: 13 927 468.47 j Start Up Ggpital Cost: $13,802,313.00 Special Revenue Account No: 11100.189000.431000.0000.00000(Grand 11100.189000.512000.0000.00000(Salaries) 11100.189000.521000.0000.00000-(FICA) Reviewed By Department of Fire-Rescue Ty McGann Fire Department Review Completed 01/011120241:02 PM Department of Fire-Rescue Johnny Duran Fire Budget Review Completed 01108120241:26 PM Department of Fire-Rescue Eloy Garcia Fire Chief Review Completed 01/0912024 T21 AM Office of Management and Budget Pedro Lacret Budget Analyst Review Completed 01/091202411:21 AM Office of Management and Budget Made Gouln Budget Review Completed 01116/2024 T30 PM City Manager's Office Arthur Norlega V City Manager Review Completed 01/16/2024 7:31 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 01M 6122024 T47 PM Office of the City Attorney Juan Carlos Perez ACA Review Completed 02/06/2024 6:36 PM Office of the City Attorney Victoria Wndez Approved Form and Correctness Completed 02/07/2024 9:45 AM City Commission Nicole Ewan Meeting Completed 02/22/2024 9:00 AM i i ~°"~y of M.~°""°" City Hall Legislation 3SOO Pan American Drive Miami,FL33133 wwwm�mi�mzom Resolution � Enactment Number: R-24~0071 File Number: 15350 Final Action Date:2/22/2024 ARES(}LUT|ON OF THE M|8M| CITY COMMISSION, VV|TH/TTACHMENT(S). ESTABLISHING NEW SPECIAL REVENUE PROJECT TITLED "URBAN AREA SECURITY INITIATIVE (''U/\S|") GRANT PROGRAM FISCAL YEAR 2023"; APPROPRIATING FUNDS FOR THE {}PER/T|DM OF THE BANE BY THE CITY OF K4|AK4| ("CITY") DEPARTMENT OF FIRE-RESCUE ("FIRE"), |M THE AMOUNT{}F S13.8O2.313.OU. CONSISTING OFA GRANT AWARD FROM THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY ("[}HG^) THROUGH THE STATE OF FLORIDA'S DIVISION OF EMERGENCY MANAGEMENT("FOEM"); AUTHORIZING THE CITY MANAGER TD ACCEPT THE GRANT/ANARD AND EXECUTE THE SUBGRANTAGREEk4ENT, IN SUBSTANTIALLY THE ATTACHED FORM; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH THE GRANT AWARD;AUTHORIZING THE CITY MANAGER TO EXTEND THE FISCAL YEAR 2023 UAG| GRANT PROGRAM,AS NECESSARY AND T[> EXECUTE ANY AND ALL OTHER RELATED K4DO|F|CAT|C}NS,AMENDK8ENTS,AND EXTENSIONS [)N ALL MATTERS, EXCEPT THOSE DEALING WITH FUNDING CHANGES;AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSES PURSUANT TOTHE UAS| GRANT GUIDELINES;AUTHORIZING THE CITY K4ANA(SEFl TO EXECUTE MEMORANDA OF AGREEMENT(S) WITH ITS CONTIGUOUS PARTNERS SETTING FORTH THE PARTIES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND SUPPORT(lFTHE UAG| PROJECT ADMINISTERED BYQ(TY'B FIRE CONTINGENT UPON FUNDING OF THE PROJECT BEING SECURED;AUTHORIZING THE CITY MANAGER TO APPROVE THE CREATION AND SUBSEQUENT HIRING OF ONE (1} GRANT FUNDED SENIOR BUDE)ETAWD FINANCIAL SUPP(}RTADV|S[}R AND ONE (1) GRANT FUNDED SPECIAL PROJECTS ASSISTANT IN F|FlE.AS REC)U|F(EO PURSUANT TO RESOLUTION NO. R-23-044O ADOPTED OECEMBER11. 2O23. AND SUBJECT TD THE LIMITATIONS AND REQUIREMENTS SET FORTH IN RESOLUTION NO. Fl-22- 0230; FURTHER AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES T3 ADJUST,AMEND,AND APPROPRIATE THE FISCAL YEAR 2O23-2O24 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN,AND MULTI-YEAR CAPITAL PLAN REGARDING CITY SERVICES AND RESOURCES AS NECESSARY, LEGALLY ALLOWED,AND APPLICABLE IN ORDER TO CREATE SAID POSITIONS FOR FIRE; RATIFYING,APPROVING,AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES,AND COMPUTER SYSTEMS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the United States Department uf Homeland Security rDHS"> is audhorized, pursuant to the Emergency Wartime Supplemental Appropriations Act of 2003, to provide funds to states for subsequent distribution to selected urban areas to address the unique equipment, i training, planning,exercise, and operational needs for large urban areas and to assist states in ' building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, the DHS, through the State of Florida's Division of Emergency Management ("FDEM"), approved the City of Miami ("City") Department of Fire-Rescue("Fire")to receive a subgrant award for the Urban Area Security Initiative ("UASI") Grant Program ("Program")for Fiscal Year(TY") 2023, in the amount of$13,802,313.00 ("Grant"); and WHEREAS, as the lead agency, the Fire is responsible for the overall administration of the Program which includes over twenty(20) other contiguous partner agencies ("Partners"); and WHEREAS, Fire will use the Grant to continue to address the unique equipment, training, planning, exercise, and operational needs of the City and its Partners and continue to build an enhanced and sustainable operations capacity to prevent, respond to, and recover from threats or acts of terrorism ("Project"); and WHEREAS, in accordance with the FY 2023 Program, the attached Memoranda of Agreements("MOAs")with the Partners of the City, including Broward County Emergency Management, Broward County Sheriff's Office,the City of Coral Gables, the City of Coral Springs,the City of Fort Lauderdale,the City of Hialeah, the City of Hollywood,the City of Miami Beach,the City of Miami Gardens,the City of Miramar,the City of Pembroke Pines, the City of Sunrise, Miami-Dade County(Fire, Police and Emergency Management), Monroe County(Fire, Police and Emergency Management), Palm Beach County Emergency Management, Palm Beach County Sheriff s Office, the Village of Key Biscayne, and the Florida Department of Law Enforcement(collectively"Contiguous Partners"),will set forth the Partners' necessary guidelines and responsibilities in connection with the coordination,development and support of the FY 2023 UASI Program administered by Fire and will permit the City to reimburse its Partners for their eligible expenditures that are compliant with the Project and subject to available funding from the Grant; and WHEREAS, over recent years,the administration of the Grant awarded to the Program has more than doubled without any increase in Fire's staffing; and WHEREAS, Fire is in need of administrative support personnel to effectively manage the Program and ensure that both the City and its Contiguous Partners maintain compliance with the Program's strict requirements and obligations pursuant to the subgrant agreement; and I WHEREAS,on September 23, 2021,the City Commission adopted Resolution No. R- 21-0402 approving the General Fund Budget for the City for the Fiscal Year beginning October 1, 2021, and ending September 30, 2022 ("Fiscal Year 2021-22") in the amount of $877,301,000 and the total Budget for all non-capital funds in the amount of$1,368,052,000 (collectively, "Adopted Budget"); and WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408,the City Commission modified and amended the City's Adopted Budget and the Capital Plan for Fiscal Year 2021-22 as follows: (1)notwithstanding the language in Resolution No. R-21-0402, including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for the creation of or change In temporary or permanent positions in Fire to be effective,the City Commission must first confirm the creation or change of such positions by an affirmative vote, and (€1)requiring that, notwithstanding anything In Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to any and all movements of monies that are different from the line Item-budgets'approved amounts as adopted on September 13, 2021 for the Capital Plan and as adopted on September 23, 2021 for Resolution No. R-21-0402, for the departmental budgets of Fire;and WHEREAS, pursuant to the City Commission's directives in Resolution No. R-23.0448, adopted December 11, 2023, and the limitations and requirements set forth in City Commission Rasoiutldh No:R-22:0230;Fire s'seks approval ta create and subsequently-hire•two-(2)-new...... civilian positions consisting of one(1)Grant Funded Senior Budget and Financial Support Advisor and one(1) Grant Funded Special Projects Assistant("Positions")to better assist Fire with the administration of current and future grants awarded by the Program; and WHEREAS, the salaries and wages of the Positions shall be completely funded by the Program;and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five-Year Financial Flan, Strategic Plan, and Capital Plan regarding City services and resources as necessary, legally allowed, and applicable in order to create and hire the _poi inns; and WHEREAS, It is also in the best Interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, project close-outs,accounting entries, and computer systems; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1.The recitals and findings contained In the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following new Special Revenue Project is established, and resources are appropriated as described below; FUND TITLE: Urban Area Security Initiative("UASI") Grant Program Fiscal Year 2023 1 ,l RESOURCES: Department of Homeland Security("DHS") $13,802,313.00 i through the State of Florida Division of Emergency Management("FDEM") APPROPRIATIONS: $13,802,313.00 Section 3.The City Manager is authorized'to accept the{grant, to execute the subgrant agreement, In substantially the attached form, for the Project and authorized, to negotiate and execute any and all other necessary documents, all in farms acceptable to the City Attorney, in order to Implement the acceptance of and compliance with the Grant, Section 4. The City Manager is further authorized'to extend the FY 2023 Program, as necessary and to execute MOA with the Contiguous Partners for the purpose of setting forth the Partners' responsibilities In connection with the development and support of the FY 2023 Program administered by Fire, contingent upon funding of the Project being secured. Section 5.The City Manager is authorized'to approve the creation and subsequent hiring of two(2)new civilian positions in Fire consisting of one(1)Grant Funded Senior Budget and Financial Support Advisor and one(1)Grant Funded Special Projects Assistant, as required pursuant to Resolution No. R-23-0448 adopted December 11, 2023, and subject to the limitations and requirements set forth in Resolution No, R-22-0230, Section 6. The City Manager is authorized' to make any necessary changes to adjust, arnend, and appropriate to the Fiscal Year 2023-24 operating budget, five-year financial plan, strategic plan, and multi-year capital plan regarding City services and resources as necessary, legally aUovved, and applicable in order to onmete and hire said positions for Fine. Section 7. Certain necessary actions by the City Manager and the designated City departments to update the relevant financial opntro|o, project close-outs, accounting enth*m, and computer systems are hereby ratified, approved, and confirmed. Section 8. This Resolution shall becorne effective immediately upon its adoption and signature ofthe Mayor.: APPROVED AST{] FORM AND CORRECTNESS: ey The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. z |f the mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it aho|| become effective immediately upon override of the veto by the City Commission. THE CITY OF MIAMI,a municipal Corporation of the State of Florida ATTEST: Docu igned by: ..•g ed y: ^.— DaouSi ned ka ,. � ..._.-_Dacu5igned Uy: RY �€ S �usa RYssa994' w Todd R. Hannon . .. ..•mm.-••- Arthur Noriega City Clerk City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS REQUIREMENTS ^---DocuSigned by: DocuSigned by: By: _M y �r Ga_yrn +aa+er- Victoria M6ndez Ann-Marie Sharpe, Director City Attorney Department of Risk Management Counterparts and Electronic Signatures.This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and the same Agreement.The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other email transmission),which signature shall be binding on the party whose narne is contained therein.Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. o c 0 z cn c izc Et y � m rt Q NON W Lt a C qWqpp ppWpp ' O Q N N W �W 0 ! f7 O CS O 1 Agreement Number: R0924 PCIDERALLY FUNDIED SUISAWARD AND GRANT AGREEMENT 9200.1 slates t eta"subaward may be provided through any form of legal agreement,hncluding an agreement that the pass-through entity oonsiders a contract,' As defined by 2 C.K,R.§200.1,'paseathrcugh entity"means"a non,Federal entity that provides a subaward to a Sub.koolplent to carry out part of a Federal program." As defined by 2 G.RR.§200.1,'tub-Reclplent"means"a non-Federal entity that recaivss a subaward from a pass-through entity to curry out part of a Federal award." As defined by 2 G.F.R.§200.1,'Federal award"means'Federal tlnenoial assistance that a non-Federal en* recelves directly from a Federal awarding agency or Indirectly from a pass-through entity.' a ne y . . . ,'sii ew�� -means an award pravlcTed by d-ass-through entity to a Sub- Recipient for the Sub-Recipient to carry out part of a Federal award received by the pass-through entity." The following information Is provided pursuantto 2 C.F.R.§200,332: Sub-flodpient's name: Elm Resque Sub-Raalplant's unique entity Identifier: 072220791 Federal Award Identification Number(FAIN): EMW.2023 55.0006B.S0 Federal Award Date: WJ 12023—OI3131/2026 _ Subaward Period of Performance Start and End Date., n ;M�Q112026 Budget Period Start and End Date., 3/112023 W 08131/2026 Amount of Federal Funds Qbltgated by this Agreement: m Total Amount of Federal Funds Obligated to the Sub-Recipient by the pass-through entity to Include this Agreement: $60,$11,846.00 Total Amount of the Federal Award oommitted to the Sub-Reohplant by the pass-through entity: L338 31 ,tlo Y Federal award project description(see FFATA): See Art' Lament AdIcbs Name of Federal awarding agency: Aep.Of Morn ftc Security Nama-of pass-through entity: gwawanv Contact Information for the pass-through entity: Kalr Olregwt 'Igllahassee,FWrlda 32360 Assistance Listings Number and Tltte 97,Q@T��IogielBnd Dogu�lty i � Whether the award Is R&D; Indirect cost rate for the Federal award: � 1 THIS AGREEMENT is entered Into by the State of Florida, !Division of Emergency Management,with headquarters In Tallahassee,Florida(hereinafter referred to as the"Division"),and City of Miami Piro Roacrie,(hereinafter referred to as the"Sub4Reolpient"). For the purposes of this Agreement,the Division servos as the pass4hrough entity for a federal award, and the Sub-Recipient serves as the recipient of a subaward, THIS AGREVENT IS ENTERED INTO BASED ON THE FOLLOWING REPRE$EN1ATION6; A. The Sub-Recipient represents that it is fully qualified and eligible to receive these,grant funds to provide the services Identified herein; p. 'The State of Florida reoeived these grant funds from the Federal Government,:and the Division has the authority to subgrant these funds to the Sub-Reciplont upon the terms and conditions outlined below;and, C. The Division has statutory authority to disburse the funds under this Agreement. THMEFORE,the Division and the Sub-Reciplent agree to the fallowing: ("1) I ry `I' i 1"�t�i " , -- 2 CX.R,§200,302(a)provides:"teach state must expend and account for the Federal sword In accordanoo with state laws and procedums for expending and accounting.for the states own hinds..." Therefore, section 216.071,Florlda Statutes,entltlod"Agreements funded with federal or state assistance,"applies to this Agreement, t a. The Sub-Realpient'r performance under this Agreement le subjeot to 2 C.F.R,mart 200,untitled"Uniform Administrative Requirements,Cost Frinriples,and Audit Requirements for Federal Awards," b. As required by Section 20,971(1),Florida Statutes,this Agreement Includes, 1, A provision specifying a scope of worst that clearly establishes the tasks that the Sub-Recipient Is required to perform, 1L A provision dividing the agreement into quantifiable units of deliverables that must be received and aoceptod In writing by the Division before payment, Eaoh deliverable must be directly related to the.scope of work and specify the raqulred minimum level of service to be performed and the criteria for evaluating the successful completions of eaoh deliverable. lit, A provision speolrying the financial consequences that apply if the Sub. Recipient falls to perform the minimum level of service required by the agreement. I Iv, A provision speol y€ng that the Sub-Recipient may expend funds only for ' allowable costs resulting from obligations incurred during the specified agreement period, v. A provision specifying thed any balance of unobligated funds which has been advanced or paid must be refunded to the Division. A, A provision specifying that any funds paid In excess of the amount to which the Sub-Reciplent is entitled under the terms and conditions of the agreement must be refunded to the Division. c. In addition to the forgoing,the Sub»Roclplent and the Division shall be by ------------- all appilGable State of Florida and Federal laws,rules and regulations,including those identified In Attachmont 0, Any express reference In this Agreement to a particular statute, rule,or regulation In no way implies that no other statute,rule,or regulation applies, (3) aQU a. In ar,eordance with section 216.871(2)(a)1,Florida Statutes,the Division's grant Manager shall be rosponsibie for enforcing performance of this Agreement's terms and oondglons and shall serve as the Division's liaison with the Sub-Recipient, The Grant Manager for the Division shall: i. Monitor and document SubrNolpient performance;and, IL Review and document all dellverables for which the Sub-Reciplent requests _--payment paiyment...... _. . .. ... _._._._ __._... .. . b. The Division's Grant Manager for this Agreement Is; 213 ,LUMOrd Ogg ftWWftj Ighasaee; Florida UAI:Chandil.,fenk1n40M.mvflnrida.cum c. The name and address of the Representative of the Sub•Rbelplent responsible for the administration of this Agreement is: Asst, Fire Chlof Adrian P UaRDW@ 444 SW 2nd Avenue, 10th,fir Miami,Fl. 33130 "telephone: 306-416-6402 Fax 306-416-4e86 Email, ApIasono1a@mIamIgoyqor d. In the event that different representatives or addresses are designated by either party after execution of this Agreement,notice of the name, title,and address of the new representative shall be provided to the other party, (4) TERMS AND CC DI W This Agreement contains all the terms and conditions agreed upon by the parties, 3 This Agreement may be oxeouted in vounterparts,each of which shall be an original and all of which shell constitute but one and the same Instrument. This Agreement shall be signed by the Sub-Reclplent and retumed to the Division for execution no later then fortyrflve(46)days following initial notification of receipt, Failure to return the signed agreement by the deadline may result in termination of the grant award, (6) M,QD11FiCA= Either party may request modificationn of the provisions of this Agreement, Changes which are agreed upon shall be valid only when in writing,signed by each of the parties,and attached to the original of this Agreement, Subreolplants may Initiate A one-time extension of the period of performance by up to six (6)months unless one or more of the conditions outlined In(1)through(lii)of this section apply,For ono- time extensions,the subrocipient shall notify the Division in writing with the supporting reasons and revised period of performance at least one hundred eighty(180)calendar days before the and of the period of performance,This one-time extension shall not be exercised meroly for the purpose of spending down the award balance.Uerislons require explicit prior Division approved when: (1)The terms and conditions of the federal award prohlbit the extension, (11)The extension requires additional federal funds, F (ill)The extension involves any change In the approved oblootives or scope of the project, (7) -CQPE- K. The Sub-Roulpiant shall perform the work In ebcordance with the Budget and Scope of Work,Attachments A and D of this Agreement. (6) MIQUE This Agreement shall begin upon execution by both parties and shall end September . 80,2026 unless terminated earlier in.accordance with the provisions of Paragraph(17)of this Agreement, Consistent with the definition of"period of pertorrrrance"contained in 2 0,F.R,6 200,1,the term"period of agreement"refers to the time during which the Sub-Recipient"may incur now obligations to cranny Out the work authorl ed under"this Agreement, In accordance with 2 C.F'.R. §2001,the Sub-r-t®oipient may receive reimbursement under this Agreement only for"ollowable costs incurred during the parlod of performance," In accordance with section 216,971(1)(d),Florida Statutes,the$ub,Reciplent nlay expend funds authorized by this Agreement"only for allowable posts resulting from obligations Incurred during" the period of agreement, +` (9) a, This Is a cost-reimbursement agreement, subject to the avallability of funds. b. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislrature,and subject to any mortification in accordance with either chapter 216, Florida Statutes,or the Florida Constitution. 4 o, The Division shell reimburse the Sub-Raoipfent only for allowable coats incurmd by the Sub-Reciplent In the successful completion of eech deliverable. The maximum reimbursement amount for each deliverable Is outlined In Attachment A and B of this Agreement("Budget and Scope of Work").—`I"he maximum reimbursement amount for the entirety of this Agreement Is$13,802,313.00, d, As required by 2 CPR 200,418(a),any requost for payment under this Agreement _ shall include a certification, I lzed..W legally bindhe Sub-RsoipfPoll which reads as follows: "By signing this report,I certify to the best of my knowledge and belief that the report is true,complete,and accurate,and the expenditures,disbursements and cash receipts ore for the purposes and objectives sot forth in the terms and conditions of the Federal award. I em aware that any false,fictitious,or fraudulent Information,or the ornlasion of any material fact,may subject me to criminal, civil or administrative penalties for fraud,false statements,false claims or otherwise, (U.S,Code Title 18, Section 1001 and Title$1, Sections 3729-3730 and 3801-3812)," e, The Division shall review any request for reimbursement by comparing the documentation-provided-by-the Sub.tkeoiptent-against a-performance-mossurer outlined Jn A,tJteohmant-B, -- . - -------- ---.... that clearly dellneottes: 1. The required minimum acceptable level of service to be performed; and, 11, The criteria for evaluating the successful completion of each deliverable. f, The performance measure required by section 216,971(1)(b),Florida Statutes, remains Qonsistent with the requirement for a"performance goal",which Is defined In 2 C.F.R.§200.1 as Ins target level of performance expressed as a tengible,measurable objective,against which actual achieverment can be compared." It also rarrlaine consistent with the requirement,contained in 2 C.F.R.� 200.329,that the Division and the Sub-Reolplent"relate financial date to performance goals and objectives of the Federal award." g, If authorized by the federal awarding agency, then the Division shall reimburse the Sub-Reolpient for overtime expenses in accordance with 2 C.F.R. §200.430("Compensation--personal servlose)and 2 C.F.R.§200,431 ("Compensation—fringe benefits"). If the Sub-ftecipiant seeks reimbursement for overtime expenses for periods when no work Is performed due to vacation,holiday, illness,failure of the employer to provide sufficient work,or rarer similar cause(see 29 U.C.§ 207(a)(2)),there the Division shalt treat the expense as a fringe benefit. 2 C,F.R,§200.431(a)defines fringe benefits as"allowances and services provided by employers to their employees as compensation In addition to regular salaries and wages." Fringe benefits aro allowable under this agreement as lung as the benefits are reasonable and are required by law, Sub-Recipient employes agreement,or an established policy of the 80-Reolplent. 2 C.F.R.§200,431(b)provides that the cost of fringe benefits In the farm of regular compensation paid to employees during periods of authorized absenose from the job, such as for annual leave,famlly-related leave,sick leave,holidays,court leave,military leave, administrative leave,and other similar benefits,are allowable If all of the following criteria are met: 1. They are provided under established written leave policies; i 11. The costs are equltablyallocated to all related activities,Including federal awards;and, Ili, The accountlttg basis(cash or accrual)selected for casting each type of leave is consistently followed by the non-federal entity or specifled grouping of employees, h, If authorized by the federal awarding agency,then the Division shall reimburse the 5ub,Reclpient for travel expenses in accordance with 2 C.F.R,§200,476, ReImbursement for travel shall be in.accordance with section 112.061,Florida statutes,which Includes submission of the claim on the approved state travel voucher. If the$O-Reclpient seeks reimbursement for travel costs that exceed the amounts stated In section 1 Florida 6tatutes ($'6 for breakfast,$11 for IGlnch,and$10 for dinner),then the;pub-Recipient shall provide documentation that: 1. The costs are reasonable and do not:exceed charges normally allowed by the Sub-recipient in Its regular operations as a result of the Sub-recipient's written naval polloy; and, 11. Participation of the individual in they travel is necessary to the'Federal award, 1, The Division's grant manager,as required by section Florida Statutes, shall reconollo rind verify all funds received against all funds expended during the grant agreement period and produce a final rsoonchlation report. The final repcar't shall Identify any funds paid in excess of the expendltures Incurred by the Sub-recipient, j. As defined by 2 U.F.R.§200.1,the term"Improper payment"means or includes; 1, Any payment that should not have been made or that was made in an incorrect amount(including overpayments and underpayments)under statutory,contractual, administrative,or other legally applicable requirements;and, 11, Any payment to an ineligible party,any payment for an ineligible goad or servics,any duplicate payment,any payment for a goad or service not received(except for such paymenta where authorized by law),any payment that does not account for credit for applicable discounts,and any payment where insufficient or lack of documentation preventa a reviewer from discerning whother a payment was proper. k. Any advance payment under this Agreement is subject to section 21e.101(16), Florida Statutes. All advances are required to be hall in an intoreot-bearing account and may not exceed fifty percent of the grant award. if an advance payment Is requested,an estimated expense table and justification statement shall be Included with this Agreement as lndiz aced In Attachment E,Justification of Advance Payment,Attachment E shall specify the amount of advance dlsburaemont requested and provide an explanation of the necossity for and proposed use of the funds, 0O)U.Q . a, As required by 2 D.F,r.§200,337,the federal awarding agency,Inspectors General, the Comptroller General of the United States,and the Division,or any of their authorized representatives, shall enjoy the right of access to any documents,papers,or Other records of tho Sub-Roolplent which are pertinent to the Federal award, in order to make audits,examinations,excerpts,and transcripts. The right 6 of access also Includes timely and reasonable access to the$ub�Racipient's personnel for the purpose of Interview and discussion related to such documents. Finally,the right of access is not limited to the required retention period but lasts as long as the records are retained. b. As required by.spctlons 20.055(0)(9)and 216.97(5)(b),Florida Statutes,the.DIvlpion, the Chief Inspector General of the State of Florida,the Florida Auditor General, or any of their authorized representatives,shall enjoy the right of access to any documents,financial statements,papers,or other records of the sub-Roolplont which are pertinent to this Agreement, In order to make audits, examinations,excerpts,and transcripts. The right of access also Includes timely and reasonable access to the Sub-IReciplent"s personnel for the purpose of Interview and discussion related to such documents. c, As requirsd by 2 C.F.R.§200,334,the Sub-Recipient shaft retain sufficient records to show its compliance with the terms of this Agreement,an well as the compliance of all subcontractors or consultants paid from funds under this Agreement for a period of three(3)years from the data of submission of the final expenditure report.The following are the only exceptions to the three(3)year ;__. . _... .. ...._....__...... ... requirement: Financial-raeordsi-supporting documente,statistical moorde and•all other-non-federal-entity-- records pertinent to a federal award shall be retained for a period of three(3)years from the date of submission of the final expenditure report or,for federal awards that are renewed quartorly or annually, from the date of the submission of the quarterly or annual financial report, respectively,as reported to the federal awarding egoney or pass through ontity In the oase of a Sub-Reciplent,federal awarding agencies and pass-through entlties shall not Impose any other record retention requirements upon non-federal entitles. i. If any litigation,claim,or audit Is started before the expiration of the three(3)year period,the records.shall be retained until all litigation,claims,or audit findings involving the records have been resolved and final action taken. 11, When the non4deral entity is notified in writing by the federal awarding agency,cognizant agency for audit,oversight agency for audit,cognizant agency for Indirect costs,or pass-through anUty to extend the retention period. M, Records for real property and equipment acquired with federal funds shall be retained for three (3)years after final disposition. tv. When records are transferred to or maintained by the federal awarding agency or pass-through entity,the three(3)year retention requirement is not applicable to the non-federal entity. v. Records for program Income transactions after the period of performance.In some oases, recipients shall report program income after the period of performance.Where there Is such a requirement,the retention period for the records pertaining to the earning of the program Income starts from the end of the non-federal entity's fiscal year in which the program Income Is earned. A. Indirect cast rate proposals and cost allocations plans.11his paragraph applies to the following types of documents and their supporting records:Indirect cost rate computations or proposals, oast allocation plans,and any similar accounting computations of the rate at which a particular 7 group of costs is chargeable(such as computer usage chargeback rates or composite fringe benefit rates). 1. if submitted for negotiation, If the proposal,plan, or other computatlon is required to be submitted to the federal Government(or to the pass-through entity)to form the basis for negotiation of the rate,then the three(3)year retention period for its supporting records starts from the date of such submission, 3, If not submitted for negotiation. If the proposal,plan,or other computation Is not required to be submitted to the federal Government(or to the poss-through entity)for negotiation purposes,then the three($)year retention period for the proposal,plan,or computation and Its supporting records starts from the end of the fiscal year(or other accounting period)covered by the proposal, plan,or other computation. d. In accordance with 2 C.F.R.§200336,the federal awarding agency shall request transfer of certain records to its oustody from the Division or the Sub-Reolplent when It determines that the records possess long-term retention value.However, in order to avoid duplicate recordkeeping,the federal awarding agency may make arrangements for the non-toderal entity to retain any records that ere continuously needed for joint use. e, in accordance with 2 C.F.R.§200,338,the Division shall always provide or accept paper versions of Agreement information to and from the Sub-Recipient upon request, if paper copies are submitted,then the iivision shall not require more than an original and two copies, When original records are electronic and cannot be altered,there Is no need to create and retain paper copies. When original records are paper,electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews,provide reasonable safeguards against alteration,and remain readable. f. As required by 2 C.F.R.§200.303(e),the Sub-Recipient shall take reasonable measures to safeguard proteated personally Identifiable Information and other Information the federal awarding agency or the Division designates as sensitivo or the Sub-Recipient considers sensitive consistent with applicable federal,state,local,and tribal laws regarding privacy and obligations of confidentiality. g, Section 286,011,Florida Statutes(Florida's Government In the Sunshine Law), provides the citizens of Florida with a right of access to governmental proceedings and mandates three, basic requirements,(1)meetings of public boards or commisstons shall be open to the public; (2) reasonable notice of such meetings shall be given;and(3)minutes of the meetings shall bo taken and promptly recorded. The mere receipt of public funds by a private entity,standing alone,Is Insufficient to bring that entity within the ambit of the open government requirements. However,Section 286.011, Florida Statutes(Florida's Government In the Sunshine Low),also applies to private entities that provide services to governmental agencies and that act on behalf of those agencies In the agencies,performance of their pubiio duties, If a public agencydelegates the performance of its public purpose to a private entity,then,to the extent that private entity Is performing that public purpose,Section 286,011, F[Prida Statutes,the Government In the Sunshins i_aw applies, For example,if a volunteer fire department provides firefighting services to a governmental entity and uses facilities and equipment purchased with i public funds,then Section 286.011,.Florlda Statutes,(Government In the Sunshine Lew)applies to board 'of directors for that'valunt°oor fire doparrt nr�i`it: Thus,to the o�tgiit tta�at thq�o'vernraient in file 5unshino Law applies to the Sub-Reciplent based upon the funds provided under,this Agreement,the meetings of the Sub-Reciplenes governing board or the meetings of any subcommittee making recommendations to the governing board may be suWect to open government requirements, These meetings shall be publicly noticod,open to the public, and the minutes of all the meetings shall be public records,available to the publlo In accordance with chapter 110,Florida Statutes. h. Chapter 119, Morlda Statutes(Florida's Public Records Low),providora a right of socess to the records of the at-ate and local governments as well as to private entities acting on their behalf. Unless specifically exempted from disclosure by the Legislature,all materials made or recelved by a governmental agency(or a private entity acting on behalf of such an agency)in conjunction with flWal business which are used to perpetuate,communicate,or formailzo knowledge qualify as public records subjeot to public inspection, The mere receipt of public funds by a private entity,standing alone, is insufficient to bring that entity within the ambit of the public record requirements. However,when a public entity delegates a public function to a private entity,the records generated by the private entity's performance of that duty become public records, `thus,the naturo and scope of the services provided by A private entity determine whother•that entity is arming on behalf of a public agency and Is therefore "u jecat to the requirements of chapter 116,Florida Statutes, L The Sub-Recipfent shall maintaln all records far the$0-Reciplent and for all subcontractors or consultants to be paid from funds provided under this Agreement,Including documentation of all program costs,in a form sufficient to determine compliance with tho requirements and objectives of the Program Budget and Scope of Work-Attachment A and 19.and-all other applicable laws and rogtilatlons. IF THE CONTRACTOR HAS G UE$TIONS REGARDING THE APPLICATION OF CHAPTER 110 FLORIDA STATUM, TO THE CONTRACTOR'$DUTY TO PROVIDE PUBLIC RECORD$ RELATING TO THIS CONTRACT) CONTACT THE CUSTODIAN OF PUBLIC RECORD$ AT: (880)816- 071, #secor ds@om.tnyflowida.corn, or 2656 humard Oak Boulevard, `r allahassoo, FL 32399. (11) 1 a. The Sulu-Rcalpient shall comply with the audit requirements contained in 2 C,F,R, Port200,Subpart F. b, In aocournting for the receipt and expenditure of funds under this Agreement,ilia Sub-Rooipfent shall follow Generally Accepted Accounting principles CIGAAP"). As defined by 2 C.F.R.§ 9 t 2001, GAAP"has the rnearling specified in accounting standards issued by the Government Accounting Standards Board (GAGB) and the Financial Accounting Standards Board (FASB),^ u� When conducting an audit of the Sub-Recipient's performance tinder this Agreernent, the DiViaion aha|| use Generally Accepted GovemmentAuditinQ Standards('`GA�&S^). As defined by 2 C1�R. § 2U0.1. 8AGAS "also known ao the Yellow Book, means generally accepted governmen( auditing standards issued by the Comptroller General of the United States,which are applicable to financial audits," d, |fen audit shows that all ur any portion of the funds d�buoadmerenotopen�in accordance with the conditions of this Agreenlent, the Sub-Recipient shall be held liable for reimbursement to the Dvision of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty (30)days after the Division has notified the Sub-Recipient of such non.. compliance. o, The SUb-Recipient shall have all audits completed by an independent auditor, which is defined in section 215.97(2)(i),Florida Statutes, as"an independent certified public accountant licensed under chapter 473.^ The independent auditor shall state that the audit complied with the applicable provisions noted above, 'The audit shall be received by the Division no later than nine(9) months from the end of the Sub-ReoipienYm fiscal year. [ The SUb-Recipient shall send copies of reporting packages for audits conducted in accordance with 2 C.F.R. Part 200, by or on behalf of the Sub-Recipient, to the Division at the following address: DEMSinO|eAudit@em.myDohdo,00m OR Office of the Inspector General 25558humard Oak Boulevard Tallahassee, Florida 323B0-21OO Q. The Sub-Recipient shall send the Single Audit reporting package and Form SF-SAC to the Federal Audit Clearinghouse by submission online at: h� The SUb-Recipient shall send any management letter issued by the auditor to tile Division at the following address: OR Office of the Inspector General 25G5Shumend Oak Boulevard Tallahassee, Florida 323Q8-21OO 1O a. Consistent with 2 D,F.R. 200,328,the Sub-Recipient shall provide the Division with quarterly reports and a close-out report. Thaw reports shall include the currant status.and progress by the Sub«Reolpient and all subcontractors In completing the work described In Attachment 6-Scope of Work and the expenditure of funds under this Agreement,In addition to any other Information requested by the Division. b, Quarterly reports are due to the Division no later than thirty(30)days after the end of each quarter of the program yoar and shall be sent each quarter until submission of the close-out report. The ending dates for each quarter of the program year are March$1,June$0,September$0,and December$1. o. The close-out report Is due sixty(60)days after termination of this Agreement or thirty(30)days after completion of the activities contained In this Agreement,whichever first occurs. d. If all required reports and copies are not sent to the Division or are not completed in a manner acceptable to the Division,then the Division may withhold further payments until they are completed or May take other action as stated:In Paragraph(16)REMEDIES. "Acceptablo to the Division" means that the work product was completed In accordance with Attachments A and S of this Agreement, e. 'the Sub-Rcsolplent shall provide additional program updates or information than may be required by the Division, f. The Sub-Recipient shall provide additional reports and information Identified in Attachment 6. a. Consistent with 2 C.F.R.§200.328 the Sub-Reolplent shall monitor its performance under this Agreement,as welt as that of Its subcontractors and/or consultants who are paid from funds provided under this Agreement,to ensure that time schedules;are being met,the Schedule of Dellvembies and Scope of Work are being accomplished within the specified time periods,and other pvrformanoo goals are being achieved. A review shall be done for each function or activity in Attachment B to this Agreement and reported In the quarterly report. b. In addition to reviews of audits,.monitoring procedures may include, but not be limited to, On-site visits by Division staff,limited scope audits,and/or other procedures, The Sub•I;eciplent agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the i Division. In the event that the Division doterminas that a limited scope audit of the Sub-Reoiplent is appropriate„the Sub-Recipient agrees to comply with any additional instructions provided by the Division to the Sub-Recipient regarding such audit. The Sub-Recipient further agrees to comply and cooperate with any Inspections,reviews, Investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor General, In addition,the Division shall monitor the performance and tinanclal management by the Sub•Reciplant throughout the contract term to ensure timely completion of all tasks. 11 (14)LIAf31 i a. Unless Sub-Recipient is a State aganoy or subdivision,as defined in section 768.28(2), Florida Statutes,the Sub-Reoipient Is solely responsible to parties It deals with in carrying out the terms of this Agreement;as authorized by section 768.26(19), Florida Statutes, Sub-Recipient shall hold the Ciivieto.n.h.armless against all claims of whatever nature lay third pia'gl6s irl6060 from the weirit performance under this Agreement. For purposes of this Agreement, Sub-Recipient agrees that It is riot an employee or agent of the Division but Is an independent contractor, b. As required by section 768.26(19),Florida Statutes,any Sub-Recipient which Is a state agency or subdivision,as defined In motion 768,28(2),Florida Statutes,agrees to be fully responsible for its negligent or tortious acts or omissions which result in claims or suits against the Division,and agroos to to liable for any damages proximately caused by the acts or omissions to the extent set forth ire section 768.28,Florida Statutes. Nothing herein Is intended to serve as a waiver of sovereign immunity by any SubµReolpient to which sovereign immunity applies, Nothing herein shall be _.�crnstrued as.consent_by a stotp•agency ar subdivt ion of the State of Florida to be sued key third part( in any matter arising out of any contract. a As defined in section 200,310 Insurance Coverage:The non-fedaral entity shall,at a minimum, provide the equivalent insurance coverage for real property and equipment acquired or improved with federal funds as provided to property owned by the non-federal entity. Federally awned property need not be Insured unless requlred by the terms and conditions of the federal award. (15MEAW If any of the following events ocour("Events of Default"y,all obligations on the part of the Division to make further payment of funds shall terminate and the Division has the option to exercise any of Its remedies set forth In paragraph(16); however,the Division may make payments or partial payments altar any events of default without waiving the right to exercise such remedies, and without becoming liable to make any further payment if: a. Any warranty or representation made by the Sub-Recipient In this Agreement or any previous agreement with the Division is or becomes false or misleading in any respect,or if the Sub- Recipient falls to keep or perform any of the obligations,terms or covenants in this Agreement or any previous agreement with the Division and has not oured them in timely fashion, or is unable or unwilling to meet its obligations under this Agreement; b. Material adverse changes occur in the financial condition of the Sub-Recipient at any time during the term of this Agreement,and the Sub-Reciplent fails to Cure this adverse change within thirty(30)days from the date written notice Is sent by the Division; c. Any reports required by this Agreement have not been submitted to the Division or have been submitted with Incorrect,Incomplete,or Insufficient Information;or, 12 d. The Sub-Reoipient has failed to perform and complete on time any of Its obligations under this"Agreement, If an Event of Default occurs,then the Division shall,after thirty(30)calandar days written notice to the SubµReciplent and upon the Sub-Recipient's failure to cure within those thirty(30) days,exercise any one or more of the following remedies,either concurrently or consecutively; a. Terminats this Agreement,provided that the Sub-Recpient Is given at least thirty($0) days prior written notice of the termination, The notice shall be effective when placed in the United States,flat class mail,postage prepaid,by registered or certified mail-return receipt requested,to the address In paragraph(3)herein; b, Begin an appropriate legal or equitable action to enforce performance of this Agreement; c, Withhold or suspend payment of all or any part of a request for payment; d, Require that the Sub-Recipient refund to the Division any monies used for ineligible purposes under the laws, rules and regulations governing the use of these funds. a, Exercise any corrective or remedial actions,to include but not be limited to: 1. Request additional information from the Sub�Reclpisnt to determine the reasoner for or the extent of non-compllance or look of performance, 11. Issue a written warning to advise that more serious measures may be taken If the situation is not corrected, ill. Advise the Sub-Recap€rent to suspend,discontinue or refrain from incurring costs for any activities in question or Iv. Require the Sub-Recipient to reimburse the Division for the amount of costs Incurred for any Items determined to be ineligible; f, The Division may Administratively close an Agreement.The Division may use the administrative close-out process when a Sub-Recipient Is not responsive to reasonable efforts to collect required reports needed to complete the standard close. out process.The Division shall make three(3)written attempts to collect required reports before initiating administrative close-out, In addition, If an agreement is administratively closed,the Division may decide to impose remedies for noncompliance per 2 C.F,R,§200,339,consider this Information in reviewing future award applications,or apply special conditions to existing or future awards,If the Division needs to administratively close an agreement,this may negatively Impact a Sub»Recipient's ability to obtain future funding;,and g. Exercise any other rights or remedies which may be available under law. Pursuing any of the above remedies shall not stop the Division from pursuing any other remedies in this Agreement or provided at low or in equity. If the Division waives 13 any right or remedy in this Agreement or fails to insist on strict performance by the Sub-Recipient, it shall not affect,extend or waive any other right or remedy of the Division,or affect the later exercise of the some right or remedy by the Division for any other default by the$ub-Rooiplent. (17);i' MIiVATION a. The Division may terminate this Agreement for cause after thirty days(30)written notice, Cause can include misuee of funds,fraud,look of compliance with applicable rules,laws and regulations,failure to perform on time,and refusal by the Sub-Recipient to permit public access to any document,paper,letter,or other material subject to disclosure under chapter 119,Florida Statutes,as amended. b, The Division may terminate this Agreement for pause after rejecting an(appeal submitted due to noncompliance,nonactivity, and/or a lack of expenditures for four(4)consecutive quarterly reporting periods. o... .The.Division may.terminate.-Phis Agreement.for convenience..orwhenA determines,-In Its sole discretion, that continuing the Agreement would not produce beneficlai results in line with the further expenditure of funds, by providing the Sub-Re(Aplent with thirty(SO)calendar days prior written notice. d. The parties may agree to terminate this Agreement for their mutual convenience through a written amendment of this Agreement. `the amendment shall state the effective slate of the termination and the procedures for proper closeout of the Agreement. a, In the event that this Agreement is terminatod,the Sub-Reolpleht shall not Incur new obligations for the terminated portion of the Agreement alter the Sub-Recipient has received the notification of termination. The ft-Roolplent shall canted as many outstanding obligations as possible. Hosts Incurred after receipt of the termination notice shall be.disallowed. The Scab-Recipient shall not be relieved of liability to the Division because of any breach of Agreement by the Sub-recipient. The Division may,to the extent authorized by law,withhold payments to the Sub-Recipient for the purpose of set-off until the exact amount of damages due the Division from the Sub-Recipient is determined, 08) 9039MW a, The Sub-Recipient shall ensure that any procurement Involving funds authorized by the Agreement compiles with all applicable federal and state laws and regulations,to Include 2 C.R R.§� 200,318 through 2M327 as well as Appendix 11 to 2 C.F.R.Part 200(entitled"Contract provisions for Non-federal Entity Contracts Under Federal Awards"). b, As required by 2 0. .R.J 200.318(1),the Sub-Recipient shall"maintain records sufficient to detall the history of procurement. These records shall Include but are not necessarily limited to the following: rationale for the method of procurement,selection of contract type,contractor selection or rejection,and the basis for the contract price," 14 i i o. As required by 2 Q F,R.§200,318(b),the Sub-Recipient shall"maintain oversight to ensure that contractors perform in accordance with the terms,conditions,and specifications of their contracts or purchase orders,," In order to demcnstnft compliance with this requirement,the Sub- Recipient shall document,In its quarterly report to the Division,the progress of any and all subcontractors perforating worts under this Agreement, d. Except for procurements by mloro-purchases pursuant to 2 C.F.R.§200,320(a)(1)or procurements by small purchase procedures pursuant to 2 0,F,R.§200.320(a)(2), if the Sub-Recipient chooses to subcontract any of the work required under this Agreement,then the Sub-Reoiplent shall forward to the Division a copy of any solicitation(whether competitivo or non•cormpalltive).at least ten(10) days prior to the publication or communication of the solicitation, 'rho Division shall review the solicitation and provide comments,If any,to the$1.0-Reciplont within"von(7)buslnsss days, Conslstent with 2 G.F,R,§200,326,the Division shall review the solicitation for compliance with the procurement standards outlined in 2 C.F.R. §200,318 through 200.327 as well as Appendix Ii to 2 C.i=,R.hurt 200, Con$latent with 2 O.F.A,§200,318(k),the Division shall not substitute its judgment for that of the Sub-Aeaipiont, While the Sub-Recipient does not need the approval of the Division in order to publish a competitive solicitation,this review may allow the Division to Identify deflolenoles in the vendor requirements or in the oornmodi#y or service specifications. The Division's review and comments shall not annatitute an approval of the solicitation. Regardless of the Division's review,the Sub-r ecipient remains bound by all applicable laws, regulations,and agreement terms, If during its review the Division identities any deficiencies,then the Division shall communicate those deficiencies to the Sub-ReclplOht as quickly as possible within the Bevan(7)business day window outlined above. If the Sub�Reclplent publishes a competitive solicitation after roceiving comments fronh the Division that the solicitation Is deficient, then tits Division inlay, I. 'Terminate this Agreement in accordance with the previsions outllnod in paragraph(17)above;and, 11, Refuse to reimburse the Sub-Reciplant for any costs associated with that solicitation. e, Except for procurements by rnloro-purchases pursuant to 2 CY.R,§200.320(a)(1)or procurements by small purchase procedures pursuant to 2 C,F.R,§200.320(a)(2),if the Sub-Recipient chooses to subcontract any of the work required under this Agreement,than the Sub-Recipient shall forward to the Division a copy of any contemplated contract prior to contract execullon. The Division shall review the unaxecutad contract and provide comments, if any,to the Sub-Reelplcnt within Bevan(7) business clays. Consistent with 2 C,F,R,§200,326,the Division shall review the unexeouted contract for compliance with the procurement standards outlined In 2 Q,F,R.§200.316 through 200,327 as well as Appendix If to 2 C.f~,R,bark 200, Consistent with 2 C.F,R, §200,318(k),the Division shall not substitute Its judgment for that of the SuMeolpient, While the Sub-Reoipient does not need the approval of the Division In order to execute a subcontract, this review may allow the Division to Identify deficiencies In the �5 terms and conditions of the subcontract as well as deficiencies in the procurement process that led to the subcontract. The Division's review and Comments shall not constitute an approval of the subcontract. Regardless of-the Division's review,the Sub-Aecipient remains bound by all applicable taws, regulations, and agreement terms. If during Its review the Division ldentlfies any deficiencies,then the Division shall communicate those deficiencies to the Sub-Realplent as quickly as possible within the seven(7)business day window outtlined above, if the Sub-Reclplent executes a subcontract after receiving a communication from the Division that the subcontract Is non-compliant,then the Division may: 1. Terminate this Agreement in accordance with that provisions outlined in paragraph(17)above;and, li. Refuse to reimburse the Sub-recipient for any costs associated with that subcontract. f. The Sub-Recipient agrees to include in the subcontract that(1)the subcontractor is bound by the terms of this Agreement,(11)the subcontractor Is bound by all applicable state and federal _.. _._.__. __.laws,and regulattans,.an41( )tb suboontractorstaall_hoid.the Division and.Suhmikeolpient.harmless—_.—... . ._ .... .._.__... _.. . .. against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement,to the extent allowed and required by law,effected g. As required by 2 D,F.R. j 200,318(c)(1),the Sub-Reclplent shall"maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged In the selection,award and admInlatrotlon of contracts." h. As required by 2 O.F.R.§200.319(b)contractors that develop or draft speoifications, requirements,statements of work,or invitations for bids or requests for proposals shall be exoluded from competing for such procurements.The Sub-Reelplent or pass-thru entity shall disclose to the Division, in writing,any real or potential conflict of interest that may arise during tho administration of the Federal award,as defined by federal statutes or regulations,or their own existing policies,within five(6)days of learning of the conflict of interest"Conflict of interest"Is considered as any situation where an empioyee, officer,or agent,any members of his or her immediate family,or his or her partner has a close personal relationship,business relationship,or professional relationship,with a recipient or Sub-Reclplant. I, As required by 2 S.F.I .§20p M O(a),the Sub-Reolplent shall conduct any procurement under this agreement"in a manner providing full and open competition." Accordingly,the Sub-Reciplent shall not;, i. place unreasonable requirements on firms in order for thorn to qualify to do business; il, require unnecessary experience or excessive banding; ill. Use noncompetitive pricing practices between firms or between affiliated companies; iv, execute noncompetitive contracts to consultants that are on retainer contracts; 16 I v. Authorize,condone, or Ignore organizational Conflicts of interest; vi. Specify only a brand name product without allowing vendors to offer an equivalent; vil. Specify a brand name product Instead of describing the performance, specifications,or other relevant requirements that pertain to the commodity or service solicited by the procurement; All, Engage In any arbitrary action during the procurement process;or, N. Allow a vendor to bid on a contract If that bidder was involved with developing or drafting the specifications,requirements,statement of work,Invitation to bid,or request for proposals. 1, "Except In those caws where applicable Federal statutes expressly mandate or encourage„otherwise,the Laub-Recipient,as required by 2 c.F.iq,§2oo,s18(a),shall not use a geographic preference when procuring commodities or services under this Agreement. k. The Sub-Recipiant shall conduct any procurement involving Invitations to bid(Le. sealed bids)in accordance with 2 C,F,R,§200A20(b)(1)as well as section 287.067(1)(a),Florida Statutes, 1. The Sub-Recipient shall conduct any procurement involving requests for proposals (Le.competitive proposals)In accordance with 2 C.F.R,§200.320(b)(2)as well as section 207.087(1)(b), Florida Statutes. m, For each subcontract,the Sub.Recipient shall provide Information to the Division as to whether that subcontractor is a minority business enterprise,as defined In Section 288.703,Florida Statutes,except for the requirement the aubcontractor be domiciled in Florida,on the required Pwurement Method Report(Form S). Additionally,the Sub-Recipient shall comply with the requirements of 2 C.F,R.§200,321 ("Contracting with small and minority businesses,women's lousiness enterprises, and labor surplus area firms"). n The Federal Emergency Management Agency(FIRMA)has developed helpful resources for Sub-Reclplents using federal grant funds for procurements,These resources are generally available at httpa;IJwww.feme.govlgrente/procurement. F MA periodically updates this resource page so please check back for the latest Information. While not all the provisions discussed in the resources are applicable to this subgrant agteement,the Sub-Recipient may find these resources helpful when drafting its solicitation and contract for compliance with the Federal procurement standards outlined in 2 C.F.I .§§ 200.31$through 200.327 as well as Appendix 11 to 2 C.F,R.Dart 200, 0 9) H a, All attachments to this Agreement are Incorporated as If set out fully. b. In the event of any inconsistencies or conflict between the language of this Agreement and the attachments,the language of the attachments shall control,but only to the extent of the conflict or inconsistency. 17 o, This Agreement has the following attachments., 1, Exhibit I -Funding Sources it. Exhibit 2—Codification Regarding Telecommunications and Video Restrictions 111, Exhibit 3--Codification Regardling Lobbying Iv, rz)(hlblt 4-Codification Regarding Fusion Center Analyst Requirements v. Attachment A—Program Budget A, Attachment B—600po of Work Al. Attachment 0-Deliverables and Performance All. Attaotiment 1)-Program Statutes and Regolatlons Ix, Attachment E—Justifloallon of Advance Payment x Attachment F—Warranties and Representations xt. Attachment 0—Certification Regarding Debarment,Suspension, Ineligibility J1 A!, Attachment H—Statement of Assurances All, Atimohment I—Mandatory Contract ProvIslonu Av. Attachment J—Financial and Program Monitoring Guidelines xv. Attachment X—EHP Guidelines xvi, Attachment L—Reimbursement Checklist xvII. Attachment M—Foreign Country of Concern Affidavit—Personal Identifying Information Contract =R&MEINITIS a. If the necessary funds are not available to,fund this Agreement as a result of action by the United States Congress,the Federal Office of Mariag6ment:and Budgeting,the ftlt$Olef Financial Offloor or under subparagraph(0)b.of this Agreement,all obligations on the port of tha Division to make any further payment of funds shall torminate,and the Sub-Recipient shall submit Its closeout report within thirty(30) days.of receiving notice from the Division. b. Invoices shall be submitted at toast quarterly and shall Include the supporting dootimentetlon for all costs of the,project or services. The final Invoice shall be submitted within thirty(30) days after the expiration date of the agreement. An explanation of any oircumstanoes prohibiting the submittal of quarterly invoices shall be submitted to the Division grant-manager as part of the Sub, Recipient's quarterly reporting as referenced In Paragraph(12)of this Agreement. o, Any advorico payment tinder this Agreement Is suNoot to 2 C.F.R,§200,305 and,as applicable,section 21 6,181(16),Florida Statutes.All requests for advance payments shall be reviewed and considered an a case-by-case.basis,All advarices ste,required to 0 held in an Interest-befilrIng account and shall not exceed fifty percont of the grant award, If an advance paymojit is requested,an estimated expense table and jiust1floation statement shall be Included In this Agreement,All advance requests shall be submitted at the time of execution of the original agreement, unless an Environmentai Historical Preservation(EHP)review is required. If an iwHP is required advance payments shall not be processed until approval from FEMA has been received. Advance requests can only be made by completing Attachment k and shall specify the amount of advance payment needed and provide an explanation of the necessity for and proposed use of these funds.No advance shall be accepted for processing if a reimbursement has been pant prior to the submittal of a request for advanced payment. After the initial advance,if any,payment shall be made on a reimbursement basis as needed. a, All refunds or ropayments due to the Dlvlsion under this Agreement are to be made payable to the order of"Division of r5merganoy Management",and mailed directly to the following address: iDivision of Emergency Management trashier 21555 Shw►rrard pals Boulevard Tallahassee Ftr$2399?100 1). in accordance with section 21I6,34(2), Florida Statutes, If a check or other draft is returned to the Division for colieotlon,Sub-Recipient shall pay the Division a service fee of$16,00 or 5% of the face amount of the returned check or draft,whichever is greater, A t99=905 a. The validity of this Agreement is subject to the truth and accuracy of all the Information, representations,and materials submitted or provided by the Sub-Reolplent III this Agreement, In any later submission or response to a Division request,or in any submission or response to fulfil]the POCILdroments of this Agreement. All of said information,representations,and materials are Incorporated by reference. The inaccuracy of the submissions or any material changes shall,at the option of the IDivislon,and with thirty($0)days written notice to the Sub-Recipient,cause the terminstion of this Agreement and the release of the Division from all Its obligations to the$0-Reaiplent, b, The lows of the State of Florida shall govern this Agreement, The Division and tine Sub»Reolplont submit to the jurisdiction of the courts of the State of Florida exclusively for any legal action related to this Agreement, Further,the Sub-Reciplent hereby waives any and all privileges and rights relating to venue it may have under chapter 47,Florida Statutes, and any and all such venue privileges and lights it may have under any other statute, rule,or case law,including,but not limited to those grounded on convenience, The Sub-Reolpient hereby submits to venue In the county chosen by the Division,to wit: Leon County,Florida, u. Any power of approval or disapproval granted to the Division under the terms of this Agreement shall survive the term of this Agreement, 19 d, The Sub-Recipient agroes to comply with the Americans With Disabilities Act(Public Law 401-336,42 U,S,C, Section 12101 ItM),which prohibits disodminatlon by public and private entities on the basis of disability In employment,public accommodations,transportation,State and local governimrit%ervloos,and toleoommunloetlons, a. lbo5s who have been placed on the% O vendor list following a conviction for a public entity crime or on the A"r Jaa3a vendor list shall not submits bid oil A contract to provide any goods or services to a pqbflo entity,shall not submit a bid on a contract with a public entity for the construation or repair of a public building or publlo work,shall not submit bids on losses of real property to a public entity, shall not be awarded or peribrim worlt as a contractor, supplier, subcontractor,or consultant under m contract with a public entity,and shall not transact business with any pwbllo entity In exooss of$26,000.00 for o period of thirty-six(36) months from the date of being ploo.ed on the convicted vendor list or on the discriminatory vendor list, f. Any Sub-Reolplenk which Is not a local government or state agency,and which Of-Its-k-nowledgs-- and belief,that It and Its principals,, 1, Aro not presently debarred, Suspended,proposed for debarment,declared Ineligible,or voluntarily excluded from covored transactions by a federal department or agency; IL Have not,within a five (b)year period pr%adlng this proposal been convicted of or had a civil judgment rendered against them for fraud or st criminal offence In connection with obtaining, attempting to obtain,or performing a public(federal,state or local)transaction or contract under public transaction;violation of federal or state antitrust statutes or commission of embezzlement, theft,forgery, bribery,faisifloation or destruction of records,mal(ing false statements, or receiving stolen propmy; ill, Are not presently Indicted or otherwise criminally or civilly charged by a governmental entity(federal,state or local)with commission of any offenses enumerated In paragraph (22)f,11.of this certification;and, Iv, Have not within a five(6)year period preceding this Agreement had one or more public tra nsectlorts(federal,state or local)term inatod for cause or default, g. If the Sub-Rediplant Is unable to certify to any of the statements In this certification, then the Sub-Recipient shall attaoh an explanation to this Agreement. h, In addition,the Sub-Roolliplent shall eond to the DIvIrplon(by small or by facsimile tra"arnilsoloti)tho completed"OortIfIcation Regarding Debarment,Suspension, Insilgibillity and Voluntary Exclusion"(Attachment 0)for oadh Intonded subcontractor which Sub- Recipient plans to fund under this Aproament. The forrivr shall be meelved by tho Division before the Sub-Recipient enters into a 0011traot With any subcontractor, 1, Tho Division reserves the right to unilaterally cancel this Agreement If the Sub. Recipient refuses to allow public access to all 0ocurnents,papers,letters or other material subject to the 20 provisions of chapter 119, Florida Statute,which the Sub-Recipient created or received under this Agreement. j. If the Sub,Reotplant is allowed to temporarily invest any advances of funds under this Agreement, any Interest income shall either be returned to the Division or be applied against the Olvision's obligation to pay the contract amount, k, The State of Florida shall not intentionally award publicly funded oontracts to any contractor who knowingly employe unauthorized ailen workers,constituting a violation of the employment provisions contained in 8 U,S.G. Section 1324a(o)[Section 274A(e)of the Immlgratlon and Nationality Act ("INN')], The Division shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e)of the INA. Such violation by the Sub-Recipient of the employment provisions contained in Section 274A(e)of the INA shall bs grounds for unilateral cancellation of this Agreement by the Division, 1. Section 287.05805,Florida Statutes, requires that any state funds provided for the purchase of or improvements to read property are contingent upon the contractor or politlosi subdivision granting to the state a security Interest In the property at least to the amount of state funds provided for at least two(5)years from the date of purchase or the completion of the Improvements or as further required by law. rn. Unless preempted by federal law,tho Divielon may,at Its option,terminate the Contract if the Contractor Is found to have submitted a false certification as provided under section j 287,135(6),F.S.,or been placed on the Scrutinized Companies with Activities In Sudan List or the Sorutinixad Companies with Activities in the Iran Petroleum Energy Sector List,or been engaged in business operations in Cuba or Syria, or to have been placed on the Scrutinized Companies that Boycott Israel list or is engaged In a boycott of Israel. (23) a, 2 C.F.R,§200,450 prohibits reimbursement for costs associated with certain lobbying motivlties. b, Section 21&347,Plorlda Statutes,prohibits"any disbursernent ofgrants and aide appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the Logisleture,the judicial branch,or a state agency." o. No funds or other resources received from the Dlvlslon under this Agreement maybe, used directly or indirectly to Influence legislation or any other official action by the Florida 4egislaturo or any state agency, d. The Sub-Recipient certifies,by Its signature to this Agreement,that to the best of his or her knowledge and belief, €. No federal appropriated funds have been paid or shall be paid,by or on behalf of the Sub-Reolplent,to any person for influencing or attempting to Influence an officer or 21 employee of any agency,a member of Congress, an officer at employee of Congress,or an employee of a member of Congress in connection with the awarding of any federal contract,the making of any federal grant,the making of any federal loan,the entering Into of any cooperative agreement,and the extension, continuation,renewal,amendment or modification of arty_ agreement. 11. If any funds other than federal appropriated funds have been paid or shall be paid to any person for Influencing or attempting to Influence an officer or employee of any agency,a member of Congress,an officer or employee of Congress,or an employee of a member of Congress in connection with this federal contract,grant,loan or cooperative agreement,the$ub-Recipient shall complete and submit Standard Form-LLL,"Disclosure of Lobbying Activities." Ill. The Sub-Reclplant shall require that this certification be Included In the award documents for all subawards(Including subcontracts,subgrants,and contracts tinder grants, loans,and cooperative agreements)and that all Sub-Reclplents shall cortify and disclose. -- This-certificatioll-ig-ameterial-reprosentmtionof-foot,kiponwhich-tellemeowias.- - placed when this transaction was made or entered Into. Submission of this certification Is a prerequisite for making or entering into this transaction Imposed by Section 1362,Title$1, U.S. code. Any person who falls to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more then$100,000 for sooh such failure, v. If this subgrant agreement omount Is$100,000 or more,the Sub-Recipient, and subcontractors,as applicable,shall sign Attachment M—Certification Regarding Lobbying. (24)QQRyj3jQffT._PATENj AN Cl TRADE, EXCIVI'AS PROVIDED BELOW,ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS At ARL"HERESY RESERVED TO THE STATE OF FLORIDA;AND,ANY AND ALL COPYRIOHT8 ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE SUB,,RECIPIENT TO THE STATE OF FLORIDA. a. If the Sub-Recipient has a pre-existing patent or copyright,the Sub-Reolplent shall retain all rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise. b. If any discovery or Invention Is developed in the course of or as a result of work or services performed under this Agreement,or In any way connected with it,the Sub-Raolpient shall refer the discovery or Invention to the Division for a determination whether the estate,of Florida shall seek patent protection In Its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State of Florida, If any books,manugls,films,or other copyrightable material are produced,the Sub-Recipient shall notify the Division. Any copyrights accruing under or In connection with the performance under this Agreement are transferred by the Sub-Rocliplent to the State of Florida, c, Within thirty(30)days of execution of this Agreement,the Sub-Recipient sholi disclose all Intellectual properties relating to the pedotmance oaf this Agreement which he or she knows or should know Gould give rise to a patent or copyright. The Serb-Recipient shall retain all rights and entitlements to any preexisting Intellectual property which is disclosed. Failure to disclose shall Indicate that no such property exists, The Division shall then, under paragraph(24)b,,have the right to all patents and copyrights which aocrue during performance of the Agreement, d. If the Sub-Rociplent qualifies as a state university under Florida few,then,pursuant to section 1004.23,Florida Statutes,any Invention conceived oxolusively by the employees of the Sub. Recipient shall become the sole property of the Sub-Recipient, In the ease of joint Inventions,that is inventions made Jointly by one or more employees of both parties hereto,each party shall have an equal, undividod Interest In and to such joint inventions. The Division shall retain a perpetual,Irrevocable,fully- paid, nowdlusive,Ilcense, for its use and the use of Its contractors of any resulting patented,copyrighted or tradsmarked work products,developed solely by the Sub-Recipient,under this Agreement,for Florida government purposos, The Sub-Recipient certifies that It has the legal authority to receive the funds under this Agreement and that Its governing body has authorized the execution and acceptance of this Agreement, The Sub- Recipient also oartifles that the undersigned person has the authority to legally execute and bind Sub- Recipient to the terms of this Agreement, (20)EQ., L, PORTUR 11Y l iVlFi i. }j a, In accordance with 41 C,F,R. §6b»i,4(b),the Sub-Recipient hereby agrees that It shall Incorporate or cause to be incorporated Into any contract for construction work,or modification thereof, as defined in the regulations of the Secretary of Labor at 41 CPR Chapter 64,which is paid for in whole or in part with funds obtained from the foderal government or borrowed on the credit of the federel government pursuant to a grant,contract,loan,Insuranoe, or guarantee,or undertakon pursuant to any federal program involving such grant,contract, loan, insurance,or guarantee,the following equal opportunity clsuse: During the performance of this contract,the contractor agrees as follows: 1, The contractor shall not discriminate against any employee or applicant for omployrnont beoouse of race,color, religion,sex,sexual orientation,gander Identity,or national origin, The contractor shall take affirmative action to ensure that applicants are employed,and that employees are treated during employment without regard to their race, color,religion,sex,sexual orientation,gender identity,or notional origin, Such action shall Include,but not be limited to the Mlowing; Employment; upgrading,demotion,or transfer; recruitment or recruitment advertising;layoff or termination,rates of pay or other forms of compensation;and selection for training, including apprenticeship, The contractor agrees to post In conspicuous places,available to employees 23 and applicants for employment,notices to be provided setting forth the provisions of this nondiscrimination clause. it. The contractor shall, In all solicitations or advertisements for employees placed by or on behalf of the contractor,state that all qualified applicants shall receive considerations for employment without regard to race, color, religion,sex, sexual orientation,gender identity,or national origin. ill. The contractor shall not discharge or in any other manner discriminate ageinat any employee or applicant for employment because such employee or applicant has Inquired about,discussed,or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances In which an employee who has access to the 000mpensation Information of other employees or applicants as a part of such employee's essential Job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such Information, unless such disclosure Is In response to a formal complaint --- or chaNe, In furtherance of an investloation,pro9ceedin ,hearing,or....._. action,incira fhs ennployer,or Is _ .... ... . ._.. _ _ ...._._.. ... _. . . consistent with the contractor's legal duty to furnish Information. Iv. The contractor shall send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding,a notice to be provided advlsing the said labor union or workers'representartives of the contractor's commitments under this section and shall post copied of the notioo Ih conspicuous places available to employees and applicants for employment. v, The contractor shall comply with all provisions of Executive Order 11246 of September 24, 1966,and of the rules, regulations,and relevant order's of the$ecretary of Labor. vl. The contractor shall furnish all information and reports required by Executive Order 11246 of September 24,1966,and by rules, regulations,and orders of the Secretary of Labor,or pursuant thereto, and shall permit mess to his books,records,and accounts by the adminIs ring agency and the Secretary of Labor for purposes of Investigation to ascertain compliance with such rules, regulations, and orders. vil. In the event of the contractor'a noncompliance with the nond(sadmination clauses of this contract or with any of the sold rules, regulations,or orders,this contract may be canceled,terminated,or suspended In whole or In part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts In accordance with procedures authorized In Exeoutive Order 11249 of September 24, 1965, and such other sanctions may be Imposed and remedies invoked as provided In Executive Order 11246 of 5eptomber 24, 1065,or by rule,regulation,or order of the Secretary of tabor,or as otherwise provido d by low. vial. The contractor shall Include the portion of the sentence immediately preceding paragraph(1)and the provisions of paragraphs (1)through(8)In every subcontract or purchase order anises exempted 24 by rules, regulations,or orders of the Secretary of labor Issued pursuant to section 204 of Executive Order 11246 of September 24,1966,so that such provisions shell be binding.upon each subcontractor or vendor. The contractor shalt take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions,Including sanctions for noncompliance,. Provided,however, that In the event a contractor becomes involved in,or Is threatened with,litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the united estates to enter Into such litigation to protect the interests of the United States, b, The Sub-Recipient further agrees that It shall be bound by the above equal opportunity clause with respect to Its own employment practloos when It participates In federally+assisted construction work; Provided,that If the applicant so participating is a State or local government,the above equal opportunity clause is not applicable to any agency,Instrumentality or subdivision of such government which does not participate in work on or under the contract, o, The Sub-Recipient agrees that it shall assist and cooperate activaly with the administering agency and the Secretary of tabor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules,regulations,and relevant orders of the Secretary of labor,that it shall furnish the administering agency and the Secretary of labor such information as they may requirs forthe supervision of such compliance, and that it shall otherwise assist I the administering agency in the discharge of the agency's primary responsibility for securing compliance, d, The Sub-Recipient further agrees that it shall refrain from entering into any contract or contract modification subject to Executive Order 11246 of Septembor 24, 1986,with a contractor debarred from,or who has not demonstrated eligibility for,Government contracts and federally assisted construction contracts pursuant to the Executive order and shall carry out such sanctions and penalties for violation of the equal opportunity clause as may be Imposed upon contractors and subcontractors by the administering agency or the Secretary of labor pursuant to Part It,Subpart D of the Executive order, In,addition,theSub-Recipient agrees that if it fails or refuges to comply with these:undertakings,the administering agency may take any or all of the following actions; cancel,terminate,or suspend in whole or In part this grant(contract,loan,Insurance,guarantee);refrain from extending any further assistance to the Sub-Recipient under the program with respect to which the f0l1wro or refund occurred until satisfactory assurance of future compliance has been received from such Sub-Reolptont;and refer the case to the Department of Justice for appropriate legal proceedings; The Sub-Recipient hereby agrees that,unless exempt under federal law,It shall Incorporate or cause to be Incorporated into any contract for construction work,or modification thereof, the following clause; 25 I. Contraotor, The contractor shall comply with IS U.S,C.§874, 40 U.S.C.§$146, and the requirements of 29 C.F R,pt.3 as may be applicable,which are Incorporated by reference Into this contract. ii. Subcontmets. The contractor or subcontractor shall Insert in any subcontracts the-clause above and such other clauses as-the-FERIA may- by appropriate Instructions require,end also a clause requiring the subcontractors to include these clauses In any lower tier subcontracts, The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses, Ill. Breach, A breach of the oontract clauses above may be grounds for termination of the oontract,and for debarment as a contractor and subcontractor as provided In 29 f.",I~R§5.12. If the Sub-teoipient,with the funds authorized by this Agreement,enters Into a contract that exceeds$100,000 and involves the employment of mechanics shall include a provision for compliance with 40 U.S.C.$702 and 3704,as supplemented by Department of tabor regulations(29 CrR Part 5). Under 40 U.Q.C.3702 of the Act, each contractor shall be required to compute the wages of every mechanic and labour on the basis of a standard work week Of forty(40) hours, Work In excess of the standard work week Is permissible provided that the worker Is compensated at a rate of not lose than one and a half times the basic rate of pay for all hours worked in excess of forty (40)hours in the work week, The requirements of 40 U.S.G.3704 are applicable to construction work and provide that no laborer or mechanio shall be required to work In surroundings or underworking conditions which are unsanitary,hazardous or dangerous. "Chess requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market,or contracts for transportation, (29)OXANAMACTAND THE 9 UTIQN QMML AP-T- i if Ole Sub-Aeclpient,with the funds authorized by this Agreement,enters into a contract that exceeds$1$0,000,then any such contract shall Include the following provision; Contractor agrees to comply with all applioeble standards,orders or regulations Issued pursuant to the Clean Air Act(42 U.S.C.7401-7671q) and the Federal Water Pollution Control Act as amended(33 U.S.C. 1251-1387)and shall report violations to FEMA and the Regional Office of the Environmental Protection Agency(EPA). (30) If the Sub-Reolpient,with the funds authorized by this Agreemont,enters into a contract, then any such contract shall include the following provisions: 1, Thls contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 G.F.R.pt.3000, As such the contractor Is required to verlfy that none of the contractor,Its principals(defined at 2 C.F.R.§ 26 180.995),or its affiliates(defined at 2 C.F,R. §180,906)are excluded (defined at 2 O.F.R.§180.940)or disqualified(defined at 2 C,F'.R.§ 160,035). ii. The contractor shall Comply with 2 C.F"A pt. 180,subpart C and 2 C.F.R.pt. 3000,subpart C and shall include a requirement to comply with these regulations In any lower tier covered transaction It enters Into. 111, This certification Is a material representation of fact relied upon by the Division, If it Is later determined that the contractor did not comply with 2 C.F.R.pt. 180,subpart C and 2 C.F.R. pt.3000,subpart 0,in addition to remedies available to the Division,the Federal Government may pursue available remedies, Including but not limited to suspension and/or debarment. Iv, The bidder or proposer agrees to comply with the requirements of 2 C.I`.R.pt 180,subpart C and 2 C.F.R.pt.3000,subpart C while this offer is valid and throughout the psrlod of any contract that may arise from thlo offer. The bidder or proposer further agrees to Include a provielon raquldrig such compliance In Its lower filer covered transactions. (31)MD,6CrtjjrLQDAY MQ AMeNDMENT, If the Sub-Reciplent,with the funds authorized by this Agreement,enters Into a Contract, than any such contract shalt Include the following clause: Byrd Antl-Lobbying Amendment,31 U.S.C,§ 1352(as amended). Contraotars who apply or bid for an sward of$100,000 or more shall file the required certification. Each tier certifies to the tier above that It shall not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an offloer or employee of any agency,a member of Congress,officer or employee of Congress,or an employee of s member of Congress In connection with obtaining any federal contract,grant, or any-other award covered by$1 U,S.C.§ 1362, Each tier shall also disolose any lobbying with non- federal finds that takao place In connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the recsipient. If the Sub-Recipient enters Into a contract with a subcontractor for an award of$100,000 or more,the subcontractor shall sign Exhibit 3—Certification Regarding Lobbying. AND RgA EIRMAS a, If the Sub Reclplent,with the funds authorized by this Agreement,seeks to procure goods or services,then,In accordance with 2 C.F.R.§200,321,the Sub-Reclpient shall take the following affirmative steps to assure that minority businesses,women's business enterprises,and labor surplus area firms are used whenever possible. 1, plecing quallfied small and minority businesses and women's buslness enterprises on solicitation lists; iL Assuring that small and minority businesses,and women's business enterprises are solicited whenever they era potential sources; 27 i III, Dividing total requirements,when=nomicafly feat,Into smaller tasks or quantities to permit maximum participation by small and minority businesses,and women's business enterprises; ..... _. .... ......... . .. iv,___EetaOiieh.kg_deINary whedulep,.wboral Vir a,.C�lllt��which.. ... encourage participation by small and minority businesses, and women's business enterprises; v. Using the services and assistance,gl r rift,of such organizations as the Small Susiness Administration and the Minority Business Development Agency of the Department of Commerce;and vi. Requiring the prime contractor, R subcontracts are to be let,to take the affirmative steps listed in paragraphs 1.through v.of this subparagraph, b. The requirement outlined In subparagraph a.above,sometimes referred to as °socloeconomlc contracting;does not impose an obligation to set aside either the solicitation or award of a contraot to these types of firms. Rather,the requirement only imposes an obligation to carry out and -document the-six affirmative-steps-Identifled above, - .__...._._...._ .. .-...-. - .__ .- ........... ._... -- o. The"socioeconomic contracting"requirement outlines the affirmative steps that the Sub-Reclplent shall take;the requirements do not procluds the Subs Recipient from undertaking additional steps to involve small and minority businesses and women's bualness enterprises. d, The requirement to divide total requirements,when economically feasible,Into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises,does not authorize the Sub-Recipient to break a single prdjoct dawn into smaller oamponents In order to circumvent the mlem-purchase or small purchase thresholds so as to utilize streamlined acquisition procedures(e,g."project spiltting"). 1.al 8A§M8Q The Sub.Reciplent shall comply with any Statement of Assurances incarpQrated as Attachment H. [Remainder of page Intentionally left blank) 28 IN WITNESS WHEREOF,the parties hereto have executed this Agreement. M IL 1%CITY OF MIAMI FIRE RESCUE OCUI gne 6 : Ar An*�� By: Name and Title: Arthur Noriega, City Manager March 11,-7G7T-T=q=.' EDT Date:— FID4-- 59-6000376 If signing electronically: By providing this electronic signature, I am attesting that I understand that electronic signatures are legally binding and have the same meaning as handwritten signatures. I am also confirming that internal controls have been maintained, and that policies and procedures were properly followed to ensure the authenticity of the electronic signature, I acknowledge that typewritten and/or script fonts are not acceptable as a digital signature, All electronic signatures shall be certified digital signatures and include:the signee's name, time and date stamp, This statement is to certify that I confirm that this electronic signature Is to be the legally binding equivalent of toy handwritten signature and that the data on this form Is accurate to the best of my knowledge. STATE OF FLORIDA I........... DIVISION OF EMERG& Y,MA NA,,i3SMENT B Name m e 4�0 Title: Kevin Guthrie Exec five Q'r cto "Date:- 29 EXHIBIT 1 Federal Programs and Resources Awarded THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE SUB-RECIPIENT UNDER THIS AGREEMENT; Federal Program:HO ©6gC1JRlTY GRANT eff_0fg6AM Federal Agency:U.S.Department of Efomalgad S,ecgrlty,Federal Emeragngy Maneaement Catalog of Federal Domestic Assistance title and number: 67 Award amount: 13C}2.313.00 THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED UNDER THIS AGREEMENT, Federal Program:HQMELAND SECURITY GRANT RROOSS List applicable compliance requirements as follows. 1. Sub-Recipient is to use funding to perform eligible activities as identified FY 2023 Department of Homeland Security Notice of Funding Opportunity. 2. Sub-Recipient Is subject to all administrative and financial requirements as set forth in this Agreement or shall not be In compliance with the terms of the Agreement. S. Sub»Recipient shall comply with specific laws,rules,or regulations that pertain to how the awarded resources shall be used or how eligibility determinations are to be made. NOTE:2 C.F,R.Part 200,and section 215.97(5)(a),Florida Statutes,require that the Information about Federal Programs and State Projects included In Exhibit 1 be provided to the Sub-Recipient. e HIMItITY OF MIAMI FIRE RESCUE 8y. f15n FOC37�hVlt,l�A March 11, 2024 l 09:43:30 EDT 20Q42A , Date:. Arthur Norlegs,City Manager Printed Name and Title If signing electronically; By providing this electronic signature, I am attesting that 1 understand that electronic signatures are legally binding and have the some meaning as handwritten signatures. I am also confirming that internal controls have been maintained,and that policies and procedures were properly followed to ensure the authenticity of the electronic signature, I acknowledge that typewritten andlor script fonts are not acceptable as a digital signature.All electronic signatures shall be certified digital signatures and Include:the signee's name, time and date stamp, This statement is to certify that I confirm that this electronic signature is to be the legally binding equivalent of my handwritten signature and that the data on this form Is accurate to the best of my knowledge. 30 s EXHiBIT-.2 Certification Regarding Telecommunications and Video Restrictions Effective August 13,2020,DHS/FEMA Sub-Reelplents,as well as their contractors and subcontractors, shall not use grant funds under the Nonprofit Security Grant program covered by this Agreement and provided In FY 2023 or previous years to: ^I. Procure or obtain,extend or renew a contract to procure or obtain,or enter into a contract to procure or obtain any equipment,system,or service that uses"covered telecommunications equipment or$arvices"as a substantial or essential component of any system,or as critical technology of any system;or 2, Enter Into,extend or renew contracts with entities that use or provide,as part of its performance j of this agreement or any other contractual instrument,any equipment,system,or service that uses"covered telecommunications equipment or services"as a substantial or essential component of any system,or as oritloal technology as part of any system. This prohibition regarding certain telecommunications and video surveillance services or equipment is mandated by section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA),Pub. L.No, 116432(2018),and 2 C,r.R.§200.216,200.327,200,471,AND Appendix II to 2 G.F.R.Part 200.Sub-Reclplents may use 1«tH$IF5MA grant funding to procure replacement equipment and services impacted by this prohibition,provided the costs are otherwise consistent with the requirements of the FY 2023 Preparedness grants Manual,applicable appendix to the Manual,and applicable NQFO.OHS/FEMA shall publish additional guidance In a subsequent Information Suif+etin or similar notice. Per section 869(f)(2)-(3)of the FY 2010 NRAA,covered telecommunicatlons equipment or services means; 1. Telecommunications equipment produced by Huawef Technologies Company or 2TE Corporation,(or any subsidiary or affiliate of euah entities); 2. For the purpose of public safety,security of Government facllitfes,physical security surveillance of critical Infrastructure,and other national security purposes,video surveillance and telecommunications equipment produced by Hytere Communications Corporation,Hangzhou Hikvision Digital Technology Company,or Dahus Technology Company(or any subsidiary or affiliate of such entities); 3, Telecommunications or video surveillance services provided by such entities or using such equipment;or 4. 'Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense,In consultation with the Director of National intelligence or the Director of the Federal Bureau of Investigation,reasonably believes to be an entity owned or controlled by,or otherwise connected to,the People's republic of China. In the event the Sub-Recipient identifies covered telecommunications equipment or services used as a substantial or essential component of any system,or as critical technology as part of any system,during contract performance or at any time or by any other source,the Sub-Recipient shell report the Information to the Division; 1, Within one(1)business day from the date of such Identification or notification:The contract number;the order nurnber(s), 9 applicable;supplier name;supplier unique entity Identifier(if known);supplier Commercial and Government Entity(GAGS)code(if known);brand;model number(original equipment manufacturer number,manufacturer part number,or wholesaler number);item description;and any readily available Information about mitigation actions undertaken or recommended. 2. Within ten(10)business days of submitting the aforementioned information:Any further available Information about mitigation actions undertaken or recommended, In additlon,the Sub-Reciplent 31 shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services,and any additional efforts that shall be incorporated to prevent future use or submission of covered telecommunications equipment or services, Sub4tvP-#sWt#CITY OF MIAMI FIRE RESCUE Q h March 11, 2024 1 09:43:30 EDT By; mate. Arthur Notiega,City Manager Printed Name and Title If signing electronically: Byproviding this electronic signature, l am attesting thatt understand that electronic signatures are legally binding and have tho same meaning as handwritten signatures, I am also confirming than Internal controls have been maintained, and that policies and procedures were properly followed to ensure the authenticity of the electronic signature. I acknowledge that typewritten andinrscript fonts are not acceptable as a digital signature.All electronic signatures shall be certified digital signatures and include,the signee's name,time and data stamp. This statement is to certify that i confirm that this electronic signature is to be the legally binding equivalent of my handwritten signature and that the data on this form Is accurate to the best of my knowledge. 32 EXHIBIT—3 CERTIFICATION REGARDING LOBBYING Check the approwlate box: X This Certification Regarding Lobbying is requited because the Contract,Grant,Loan,or Cooperative Agreement shall p&q"a $100,000 pursuant to 2 C,RR,Fart 200,Appendix II(I),31 U,$,C,§1352;and 44 C,F.R.Aare 18, 0 This Certification is IW�required hsoaruse the Contract,Grant, Loon,or Cooperative Agreement shall be equal to or lose than$100,000, pE -- 8—URTIFICa N I Q QWINQ Certification for Contracts, Grents,Loans,and Cooperative Agreements The undersigned certifies,to the best of his or her knowledge and belief,that- I. No-federal appropriated funds have been paid or shall be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of an agency, a rnember of Congress,an officer or employee of Congress,or an employee of a member of Congress In oonnectlon with the awarding of any federal contract,the making of any federal grant,the making of any federal loan,the entering Into of any cooperative agreement,and the extension,continraation, renewal,amendment,or modification of any federal contract,grant, loan,or cooperative agreonaont. 2, If any funds other than federal appropriated funds have been paid or shall be paid to any parson for influencing or attempting to Influence an officer or employee of any agency,a member of Congress,an officer or employee of Congress,or an employee of a member of Congress In connection with this federal Contract,grant,loon,or 000perative agreement,the undersigned shall complete and submit Standard Form-LLL,°Disclosure Form to Report Lobbying,"In accordance with Ito instructions. 3, The undersigned shalt require that the language of this certification bs Included In the award documents for all subawards at all tiers(including subcontracts,subcgrants,and contracts under grants,leans,and cooperative agreements)and that all Sub�Raclptsnts shall certify and disolose accordingly. i This certification Is a material representation of fact upon which reliance was placed when this transaction was made or entered into,Submission of this certification is a prerequisite for smelting or entering into this transaction imported by seotion 1352,title 31,US,Cade,Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure, The$ub-Recipient or subcontractor,�Y of Miami certifies or affirms the truthfulness and accurooy of each statement of Its certification and disclosure,If any. In addition,the Contractor understands and agrees that the provisions of 31 U.S.C,Ch.3€1,Administrative Rernedles for a 89,0 ' d Statements,apply to this oertiflootlon and disclosure,If any. signature of 36-Redo€ant/subaerntra��rr'A#harlxed Official Arthur Noriega,City Manager Mama and 1111; u&�Recipient/aubeantraotor's Authorized Official March 11, 2024 i 09:43:30 EDT Date 33 EXHIBIT—4 Certification Regarding Fusion Center Analyst Requirements State and urban area fusion centers receiving SHSP or UASI grant funds will be evaluated based on compliance with the guidance and requirements for the National Network ms set foNh by OHS Intelligence __. . . . .. .. and Analysis-MA)through ft.annual Fusion.Center Assessment. i Through the Program Performance Report(PPR), fusion centers will report on the compliance with measurement requirements within the fusion centers through the annual Fusion Center Assessment managed by DHS I&A and reported to FEMA, SWreolplonts will be required to provide information regarding their information sharing partnerships,Including how they will Identify,address,and overcome any existing laws,policies,and precticas that prevent Information sharing, via the Information and Intelligence National Priority Investment and supporting date via the annual Fusion Center Assessment, nocumantation of fro satisfectory submission of the completed program Performance Report through the Fusion Center Assoesarnent will be required prior to reimbursement of grant funds. F Mign Cgetar Reference Number Performance Measures �02.3ei._. ....... . ......... . psraent�geoff�d�ri�Cinfarnlu�tlQn i'n�efll�t�tiiab F�eporfs(Ill�b).nr7�Irii�#iiigfrbrnfuslari. .._ ..... .. ._.._._. ; center information that address a specific intelligence Community nood 2023.2 Percentage of federal[Ift originating from fusion center Information that the Intelligence Community otherwise used in performing Its mission(e.g,, contained first-time reporting;corroborated existing Information;addressed a critical Inteiligencs gap,or helped to deflne an issue or target) 2023.3 Number of•SARs vetted and submitted by fusion centers that result in the initiation or enhancement of an Investigation by the FBI 2023.4 Number of EAR vetted and submitted by fusion centers that Involve an Individual on the Mtohllst 2023.6 Percentage of Requests for Information(RFis)from the Terrorist Screening Center (TSC)for which fusion centers provided informaitlon for a TSC case file 2023.6 percentage of I&A Watchlist nominations that were initiated or updated existing case files based on information provided by fusion centers 2023.7 Number of distributable analytic products co-authored by one or more fusion cantors and/or federal agencies 2023.8 Percentage of fusion center distributable analytic products that address Homeland ,Security topics 2023.0 Percentage of fusion center distributable analytic.products that address stateltocal customer Information needs 2023.10 Percentage of key customers reporting that fusion center products are relevant 2023.11 Percentage of key customers reporting that fusion center services are rolovent 2023.12 Percentage of key customers reporting that fusion cantor products are timely for mission needs 2023.13 Percentage of key customers reporting that fusion center services are timely for mission needs 2023.14 Percentage of key custornsrs reporting that fusion center products Influenced their decision making related to throat response activities within their AOR 2023.16 Percentage of key customers reporting that fusion center services influenced their decision making related to threat response activities within their AOR 2023.16 Percentage of key customers reporting that fusion center products resulted In Increased situational awareness of threats within their AOR 2023.17 Percentage of key customers reporting that fusion cantor services resulted in Increased situational awareness of threats within thelrAOR 2023,18 Number of tips and leads vetted by the fusion center 34 ' 2023.19 Number of lips and leads vetted by the fusion center that were provided to other F/8LTT agencies for follow up action 2023.20 Number of responses to RPIs from all sources 202121 Number of situational awareness products developed and disseminated by fusion centers 2023.22 Number of case support and/or tactics[products developed and dlesemloated by fuslon centers 2023.23 percentage of federally designated special events in which fusion centers played a direct role 2023,24 percentage of federally declared disasters In which fusion centers played a direct role 2023.26 Number of publio'safety Incidents In which fusion centers played a direct role eITY 0 IAMI FIRE RESCUE By: Dater March 11, 2024 1 09:43:30 EDT ,..�.. Arthur Norie a City Manage, !Tinted Name and Title if signing electronically; $y providing this e%ctronto signature,l am attesting that/undemtend that electrenlo s/gnatures are legally binding and have the some meaning as handwritten signatures.I am also confirming that Internal controls have been mafntsined, and that pol/ciss and prooedums were properly followed to ensure the authentially of the dleotnonio.ilynature. I acknowledge that typewritten andlor script fonts are not acceptable as a digital signature.All efeotrnnto s/gnaturos shall be oertiNod digital signatures and Include.,the signae's name, time and date stamp. This Matemont Is to certify that l confirm that this sleotronla signature is to be the legally binding equivalent of my handwritten signature and that the data on this form is sr aurato to the bast of my knowledge. 35 ATTACHMENTA Prograrn Budget en(m'al r cA' ich eseligiWagof�es and �hor under q��s ,,mard TimBehDw is a g Agw b e Sub Recipient area to the 'Tlrog�am Eludget" as as qUrde fo coml:0eting the'Budg(,M QDeta0 Workshr,,0' belON The Equipment categr�!ur y w�H re'lqure AWhorrzed [Hqu�prnent Us� (AE''L) efererx,,,e rlUWebe�. '11m,'i Authorized Equiprnent Ust(AEL) us a fist(if approved equipment types alkowed under F EWIA's preparedness,grant progmrm; The intended audience of 0'i�s tolol �s�,N'riergency rnanagers, Nst respom�k rs, and other horm"'Wrid secunty profess0na�s, [he [mt cormsts of 21 elqu�prnenl (.,,ategork:�s d�wded ir�W SUb-categor*S, tertiary categories, ami then indpvjduM eqwprnent items. The AEL c.an be, for.jrui at http Hwww ferna nenklist ...............111111-11'1111/"........ ............................................ ............ ............ ....... ........ Awaul Allocation-�ssue $14,528,750 00 FY 2023- State Hoinelaml State Management Administrafion $726,437,50 CITY OF MIAMI withheld 15% Urban Area SeCUrity Inifiative FIRE RESCUE Expendabie,Award Allocation eafter 5% $13,802,31100 Issue#45 u:l'P-'rype klivtties (25"P6 of amard JOGEQiWa) ThiS aFTIOLHIt i",,110t H $3,632,187,50 addition to ffie remaining award amount but irlsfi)ad Signifies the amount needed to meet the 2511,46 Mmmgernent and Admintsfration (the d0lliv zinnount which corresporids $690,115,65 too kxul agency Miown in the cc)kmm on ............ .................... BUDGETI)ETAIL WORKSHEET The 13'ub-Recipient is required to provide a completed budget detail worksheet, to tlre Division, which accounts for the total award as described in the"Proposed Prograrn Bridget'. If arry changes need to be made to the"Budget Detail Worksheet", gfter' the exeC,Ut!0n of this agreement, contact the Grant Manager listed in this agreement via email or letter, S",rat 3 Develogpliig_fiazard/threat-sp,ecific annexes 54�wioping and implementing homeland security support programs and adopting ongoing DHS/FEMA national initiatives veloping related terrorism and other catastrophic event ....prevention activities Developir and enha ci ig De nci 0 pe?ndaortr 3 ts Hiring of full-or part-time staff or contract/conSUltants to assist with planning, engagement, and volunteer qti'vitj"es NP2—I & I— Intelligence and Information Sharing i $831000.00 S83,000,00 2 _(LPF Arl ly r._Line item 2023-02 Cross Cutting—Planning (To include Planners and 1 $2,089,235.00 S2,089,235M 7 Consultants); Line item 2023-07 Cross Cutting --Operational Coordination (EM Tech I sit o'cr(m.00 S i Support Specialist; Line item 2023-08 Materials reqUired to conduct planning, engagement, and volunteer naar3agement activities NP4—Community Preparedness and Resilience I $I 15,726A S I 15,726M 4 (CPAT/BPAT); Line item 2023-04 NP4—Community Preparedness and Resilience(Video I S64,920AO $64,920.00 4 Series Line item 2023-04 Travel/per them related to planning, engagement, and volunteer maqaq�qLijq!jt,2ctivities ------ Cross Cuttonc —Plan .n -07 1 S23,000,00 S23,000,00 7 (jq4ypl)"; Line itern2023 ...... ------- and backfill costs (in accordance with operational Cost G I anc Activities to achieve planning indUsive of people with disabilities and others with access and functional needs and limited.fEnglish mprofh4ien gy Coordination with Citizen Corps COWICHS for,public information/education and development of volunteer _,prograrns Coordination and material support to Citizen Corps 37 ..............._.... - Col.11161S and local firehouses for the establishment, training__Aad maintenance of C E RFs - _ ._. ..._ _ _ ..... ! . Update governance structures and processes and plans for i. emergency Communications [Development, and review and revision of continuity of � operations plans bevolo rraent, and review and revision .._ . ° p � ara of tlae Ti-1BRA/SE�'R continuity of oeratiort Maras _._._. Developing or conducting equity assessments to address planning and preparedness disparities for historically underserved cornrr7unities 77 u� �Qoe o t +ral ,_ rgtarrrrat rtavrtam(tt6 'aaart p. (f").._..._ ._.. aafatrk ' Wrtct rt Total Cost t t .._: Pro ram mantic ennent Development of whole community partnerships .._..____.__..__ _._._... _....._..____ Structures and mechanisrns for information sharing between the public and private sector _._ -._....._ ._....___ Implementing models, programs, and workforce enhancement initiatives 'fools, resources, and activities that facilitate shared situational awareness between the public and private sectors _.......__.._.._.___._ . _.._._..___. ---- -- Operational support __.._.._ ------ _,__.____._ NPI - ST/CP -Protection —Interdiction and Disruption 1 S5,t26.00 $5,426.00 a _(C1 eratiota l„ 7 t° ; Line item 2023 U1________._..__.._.Utilization of standardized resource management concepts Responding to an increase in the threat level under the National Terrorism Advisory System (NTAS), or needs in resulting from a National Special Security Event ...._.....___-.---..__.._ ___..._ _ ..__ ------ ____._.._..._. .._____-..-_.__.-.___._.._ Reimbursement for select operational expenses associated with increased security measures at critical infrastructure msites incurred (cap to 50 percent of the allocation) CDvertime for information, investigative, and intelligence sharing activities(up to 50 percent of the allocation) Hiring of new staff positions/contractors/consultants for participation in information/intelligence analysis and sharing groups or fusion center activities(up to 50 percent of the allocation) NP2-I & I--Prevention-- Intelligence and Into Sharinrg! s SKI00.00 $3 5,500.00 2 (Fusion Analysts), Line item 202 -02 ........._._._-------__._..__ ..__ _._.__.__ . _......__._._._..__._ .. _..... NP5--Cybersecurity (C:yber Analysts); Line item 02 - 2 S143,750.00 S287,500.00 s 05 :38 39 Overtime and bdac~kfill expenses for part-time arid volunteer emergency response personnel participating in LEI°-IEt/F E.HN1 � training Training Workshops and Conferences ctivrtles to achieve training inclusive of l,aeople with disabilities and Gathers with access aril functional needs and limited English proficiency pull or,Part-Tirne Staff or Contractors/Consultants NP3-DVJE •-Environmental Response, Health and Safety 1 $66,800.00 Brat,«ftdrdl.Clfa 3 f a tnat I r a unr ), Caine item 2023 0.3 _. _, _ _,__... .._. ..,..._.. �.._..�. *rodl«e>l;3,dlCt_...._ °��Ir,CrrK.nC) ecurity (C:yber"training and ssessments) 5 Line item 2023-05 _........ . _ _.._....._ . __. _.._....... . .. ... Cross Cutting•..Planning (Training Classes); Line item I S267,000.rld} $267,000.00 '7 2023-07 Travel Supplies are itenas that are experided or consumed during the course of the: planning and condUCt of the exercise project(s) (e.g., copying paper,, gloves, tape, non-sterile in asks, acid disposable protective e gUipment). Instructor dcertificatiora/re-certification C,caordination with Citizen Corps Councils in conclu.rc.trnet training exercises Interoperabl€:x con°rrracrnications training Activities to achieve training inclusive; people with limited English proficiency Immigration enforcement training -,✓��r�J�nr�l l.�rr,%r//,r✓u✓��a f�/lr�r/�//?�u�.,//�.,.,%/Gl/r,.^lr�1y1,rir,�„1r�r.lrru✓i rri!f^ir/Kiu,.r.i/>�.,.-�L ru r/w.�rrG i,✓r,lr/l,n/�r/:�l,f%.rrA✓ir�✓l/�l✓/,l//%;//rc ur IIr ro✓.'�rn,,;'�;9/u�,.U/�,/.,11r✓✓r,,i(r�✓,r r�✓.�',r�/.l,..iw,/ra.!y;�J.,r,:/r�./iuG 1,i-�,i!.�1�f✓/✓/a/.F..,�,(i!�ri ur�i u;rr/�/�'lri.il/rul/r✓«,6✓l„/�iu s„Jr,a,,r.„r.�w.✓-K,i/ri/G,r.r f,.„/r,✓i/r.�u/1�r/.r��,/ /✓/�li,r�,.;iflJ��,lu/i/r;„..,,1✓,,.�G,rd✓r',.,k„r„.r i,„rl„rr//r.r✓v..�,'r�i,r.i„«,->i"/i.�/✓r✓i.✓Y�✓.✓, (1(.,.i.,E:,ll,„..Or„i/„<.�a„�ii.,/r.!,..l�/ �1710 ✓r .,1c,r.�/,1/✓,r i✓Grr/,.„,/ ..r,r,,�),,�r✓'Ir�,l.� ✓«r✓r� ✓.✓f r.:/.rl(.,✓l./ ✓u id�.,„,..✓/,,a i..,-✓,y, ,..,l��r�.0 Ll�/rru�/�i�l,�/r✓�u/( u(ul .,.d� .L/ �6w�r .lr✓✓ GG;.. Eligible Equiptrifent Acquisition Costs The IaWe be ow highfights thus ratldawai+le equipment ent ca~aletto6 es tour this save d, A rcoc'ip eataensNea tis6ng cat these � sailCYvvd,"aWe egWiarnedot cast gorfes'„`tdnd»wf ecif c of 0j.,6k'ne t Quantity Urk Costrotal Coot Ii# Ogitalce under each category, are Irsteid on thew eta bas(u1 � version of the AcuVrerrzed Equipment t i (,AEt.,);at 11tl(p //WAN yr fe rua(u (taavt,i ut(adrttP; c( ed,(a�(pa neat-list, Personal protective equipment Recovery..-Cultural and Natural Resources; AEL_ ...O.1_2 r _.._.. $fa_,f.. ll.1( er,aaaa rt C2- 01ID-01-BADE, OIUR-01-E P, OIZA- 2-t3LV/VW„ OILE-02-BID 1 ,I)1E l-01-ETWR, 06CP-01-POR-p,030E-01M 'ro, OIZA-06-HI-IAT, 1 GN-00-H a E, 04AP-05-CEa s Line item 2023a15 .._.. _.._�._ . _., _.... __.. _.... .....nd- .__ . ........._ _ _..__._.__ __... _.._._...._.. -- _ t�V4E._Can scene ecuurity, Protection and LE t a�t.3:;,�d;ta.ac� �r��,�r7a,dutt 3 (Ballistic Protection);A:EL#01LE-01-FILIUIT, 01L.E-01- HLD ..,_._..._C_.1...... C _�LVW,033 �C _KT s_Iw..ne item 023. ..... u.I.0 { �y r�{..tn }•y �y I�(7(p � try" a `. S � '1'•.� �Y��vA�'4yt,rm�� '�44�ti!i'f4��'S•��{yt`�Y't^ICS��;�1�`2+'I�I��ltfi,�4i 4 + f 5. i plsJ F .'•'� '+,. ?, i � L "t ,K: t e}• yid f ` •A` f ` NP3 OVE On$00,ne Security,Protection and LE(EOD 1 " $47,900.00 $47,000,00 3 Tactical Come and Fiber Scope),,AEL#021EX-00.KTFO, 4RN'-01AMIT,Line item 2U23.03_ t�}�J�y s�A.}(�j/1''r �`y� y5'}J rS •(uv s.S"e f t.. r/' � + '� p )+ t r r PV�o�T^{Tm�I�)•1t,�151�{6 t� }��1.?/•��i+i. l J 5�� 1t�;..wi{ 1i'; {�._ i�1• 5 { :T +.'�,., M Far' NP1 -STICP-Prevention--Screening,Search, etection ; 1 $590,920.00r $.4$0,920.00 1 (LPRs)AEL#030E-01-ALPR,04AP-02-AVLSI 131,040M SURV 21GN40-SHiP 21GN404NST;Line Item,2023-01 NP3 DVE Environmental response,H+eaith SROSa�aty 1 $50,3A1.00 K� 301.00 3 Maxmat Robots and Upgrades/Accessories);AEL 0030S- 7aROST,Q30E.07-UPQDj 02EXw02.913TI-, 10130G,00-801_I� 10SC-AO.BA .ink h5tm_2023.03 NP3 -or-Suene Security,protection and LE(Nan. 1 $5,1.22,00 $5,522.00� 3 Lethal Tralning Equipment),AOL 003014-01-NLTA; Line Item_20�3-(!3 W03 W OVi_^On Scene Security,Protection and LE(Night 1 $214,928.00 $214,928.00 3� Vision):AOL 003.0E-02-TILA Lino Item 202343 ross Curtting-Operational C o rrdin filon(Message 1 $30,000,00, I AWAQAO 7 oard>3);EI,#03O -o3 I0N,L.in9 itorn 90P.08 Rospans_e:_CBRNE ass Search and he-ioVe 6ps i a. 103.00 $250,103,00 9 (Search and Rescue Equipment);ARL#03SR-03-SCAM, 3SR-02.TPHY,03$R.02»MARK,03SR-02-TRIG,038R.02• SAWS,MR-04-ASAO,03OR-02•BNOC,0309-02r'TILA, 2TIR«00-TEQP,1009-00.0ENR,21GN.-OO-SHIP;Line Item 2023-12 W 11 °• '•.s uy'a.. a d N.aq;7�, l•tya e. * f t5, f F t, 94 M1 a•; � pL .Ye t< tp F� a W; � s 4 �. T r � 1�rr'!, 7y,�, ':7�� '>hJ ,q��af.lY. ,'�. .� '4tSY•,rr5.f..,5« .eh... ;,.,d at: �J 6„r..., ',(!•;.:ti...t.•w u', .;v,•. � Cross Cutting operational Coordination(10S Systems); 1 8325,200.OA s3x5;x�aJAO 7 AOL 004SWD4.NETW,04HW01-INHW;04AP-0-COSS, 04Ae.t 3 G a5SM 0�4A1*�Q2-A1/L Lino+Item 30440 r''" '"'CC fYT t.• a r 5 SY°>G 11 ty}'S+if ytFti +x.' y o 7 �7, +''' f ° A ttlk t , ir•F.\,i: F* !J x w ``'! f NP2.1&I-Prevention-Foronsics and Attribution r $2z21015.00 $222,815.00 2 (Digital Forensics Sharing Pilot Program)-AIL#05HS- 0.'FRNlt; mine 1teXY1 2023-R2L p5 Cyberseourity(Cyber Equipment);ALL#011EW.00- 1 $101,324.00 $101,324.00 5 i TRN 40*0 .0013•Lino Item 2023-06 y.•... Mal v ns•-�+'F 7ry'—� ^v r t x+#1 f t 1 ^. .,+.+r f 1•�-m•. x't 'XI .'�,}�ti •IMy'd Si•' „ J " al ..5.4' rrS..�+t n x� f%.f 5 M „....f .•4 t T� �i f i•A i54 j?1' �r.{/ t.✓� Response-Communications-Operational 1 $$22,539.00 $522,539.00 9 Communications;AM#06CC-03-SATS,06CP-01,10013IK, QGCP-01.PORT;L pe Item 2023-13 t� :.i;% jyt� ,�y�;Y...yt�:inl�b. :'��:.a"tt,.+''y i•'9 if.i•Y'. ,�V••• '�.. :R' �r"'•rrrt�:,'. :, �'f;::''$'•+r�:_„ ,1.i'v ��1�.�'v.,,�•��q+ti..ltc��b'+J�. '�,'f1 a6,;'{ ; s�*` '•'t"C.''i^ii':':ii .�..at'L: •'t.:+E� .•w:'.;f�• rt•�;,: n+, %, •t 41 NP3 Z DVS-Screening'Seerrh,betea#Nan(Hommat ,$i,4n,06.00 $140,000.00 3 Monitors/Metors);AEL#07CD-01-13POC,07CO-01µ0m, 03gE.03-I<TCL 210N-00-SHIP; P3-EWE--Screening,Search,Detection(EOD 1 $160,o00,pp $16p,0pp,pp �-3 - r • h9mlSxploslve Detector),,AEL#R07EQ-01.LASR,0760- 1400 .+.i' -,+s fJr..g, fi^".'i -.nr C.' � 1•.Tt". :,q, ,.tt.1' ,i✓:':T" i•?P ;;.Y.:iiC�.=,x':' "'t �:�•u :':4:`;.. *Y :;"+;�..+�4'r'+".q'., thi. ''� s:� '`ir..'{,+ 7�t:s�,s.,G :i�°iyy": •��.•,:r,, .�. .z:.,. i..i 'ts., ,y�':5::.'.,..xt::n,��F, l: yt x"i'v'}r.:J, ..ti: L"•.i�:..>. k W1M1 •,J�•�r�f.�.r't.�:v,. . 0: fit' ::,rltlt�'��r �f�ify�'•,y�:-Qr1,},.r •�� ? •t. '` � •'_.'..�:;};x ;;,,�,:_;.. ::.,;�`•, ;��.. ,,,.. :s,�w:a•' fl r=,s, .o. ,��,!•�•. .��,,,:,f:S�XS,.h'X.•.'J.,.44...??+�.}Sf,t.,yl:<Ur .a::, ✓tr.,.;,1,'..� .�;;i; C.�,f:'.;i .r sT_ .:n ^ i. "•;A`-".`•s:',.' :.i:T.:.. •"s::: ',•s:•.t,.i•: •A :�. -k' �r'• •n'vf';i''a:1. =Y!i+•4.i a�• trj yp� { t' }y{ •;l„ ,S; ',d. �:�,.. '.'y ;i• .}•, :.}'�:^i+..�'>' ,r„F.xS'.•,. - .iC•h"•...i�' `il.`;^.„ .,,'•yr:,.. ++.. I" k� �.`4"1"'+�. �:';:e )rT{iJ�9,t{l.il;.Y:e.:..:+:..�:+~7 rN^i i..q$f,,` .or.F.,,+{r�'�,:•�§''f:. s`M1. !•} s.i +X '{. .{�A..t'` '� B �fl"':-s-„__�Y'+'wnr ./r,:rs,:F•',^.'�?.'Y...`�d,r.,,.r: .,a:.:.:e�•`•C ,'lam:r'" ,•:..`I't�o'C:;' "�'s'tSS'...,, r.:i:na,,<'+ "'��y �I cif=• } ».hr��yp�.f�ygy }�'{/�j•,s(? ty ;t'.'7, "r, :�.:,:i;:...'„te tr;:'• i 'f!^W� :vs �.��'SY4�, a��...��4� 1:�T�S.IL�cS ,`I"5 .N.'Y1 t` ��{ `j�,r st J ry.;- .7 l:� y�•;f:`�'r. r� z1�y :•�:t 'i N''.•'iN.'aS:.: u.o Rt. � -,A'JS`,:,C.t. !�" r•.,J:; ,+': 't '.]'n ASr,t'�`rs.� '.,;£„I' r �'it+ �'-�c:v,. p•t i e• .:.9:; Y e.+,:'' (;r. i f,".'k, r..+ :•il;:. :'t.i ,Y,.: jay !. P^M1 ai7}. .A .i:�'. 'r l:, 4i:4E° '•:�.:. '•�:Y�ti�:).t':1,.�'+ t+d.:l,'•T+.+tl�•.+ ..p:'�:.ir,.?. I.}:v, 1,4.,: i�Y_ t ::rya' '.k:n3, qy°•. <;t.+.i`t:i .a,u•, :T;•",r•:. wjf'.•J•,"k54:�•5.i„d.�• ,•.H .:I::' :'�.'_:;'• +p'n i' �' �} ,(1j �qe 7' +t.'" .,.?•r r.'iu'rr<.m��•:�1`" .•¢�,:".1 r i+.�q:•`. I{,�.,abt� ��. "t�f��k'�Y��7�`n Yr�j�,°'.4.r,.41F! I'Y.'44�,.�''ru•5....rS,h.'�k..�Y, .)..,,F i a��iu•.,ti=�'•s' ••.'.Yid+r,;..;+f n;•�:.t.J f',i.ls•.,M1;�,.., NP2,r 1&I -Prevention--Forensics and Attribution 1 $404, 00.00 $404,Opp 00 2 ehlole AEL#12VO-004I98M t.1ne item 2023.02 Response..,CORM -Critical Transportation(Vehicles); 1 $2,670,077.00 $2,070,077.00 9 SL#13VE.00.MISS012VlE"-00-MCVR,12VIa-00-01WOV; Line Item.2g3.10 } (r" r,Y.S�a11EE"n 't.rpr .:?Sn rC,yj- '':Y'"t(�1'�+4..,.'{. �i•1\�nu`7=�'f�sJ.a '�q'4� a. pt fu� +�..rr !s�•�k.? ��'ul�.y IS r.•i•.''_.:'. t t � � +�� I kY�.S��Q'•�t��.s' N�;��il,��.ttji 1� ��,�Kd,":�n t f r,� S y •.+r' 3 tf :i:;s.+)::'•��M1;• r i , ''' .�. ' .J r� S >. tie � r.,, r'�g 9 t f .T ,1st. f },!r :�, t e,s�f a•A�. !•i Ya 1r{„}'i,.'•.1.,-; i,g. x w NP2-I&I Prevention—intelligence and Info Sbaring 1 '.. $100,000.00 $100,000.00 � (Dark Web Monitoring);AEL#131T-00-A,LRTv Line item 2023.02 - NP2 r i&I--Prevention-llltelligence anal lnfQ Sharing 1 ,1244,365.00 $244,365.00 2 (Covert Surveillance Enhancements),AEL#131T.,00-FACE, 131T-00-INTL,13LE-00-SURV,0300-02-TILA,03010-01» ALPA,04AP-02-DOPS,04MV-01 VCAM and 04,HWw01- HHCD;Line Item 2023.94 NP2-i&I-Prevention--Intelligoneo and Info Sharing 1 $48,000.00 $48,000.00 2 (Internet Upgrade to Forensic Unit Vehicle);AOL#13LE- 004URV Nine Item 2023-02 NP0--Wection Securlty--Prevention-I&l(MDPD Tech 1 3133,06.00 $132,050.00 6 Ceps Surveillance Equip); AEL#13LE-00-SURV; Line Item 2023-00 ,�I�(� ,#cry}uu`t �,,,,,1.,. tL {� �ry,t�, ►1 �t ,y(n•�y p1y� {i;'t'�y• :`f},'Di;;:&> ':( ,:,�• •.,;:.,:: `•:. �n •,mot,:'•-�`•..�.',^.-,w^ �I�rt!:S7 lSl�1`M1 ��4� J1_� �tp��X!+�!iS.tT;i�'!;;'�M�J"'�Te�7�tr''�r�'••;)'v�i e�a1�,�i,�.,,fi r .l��,r r'.: .r.,'?.�� 7 t. r �:t�,-. Y S .iti,r',•;f':''.j ••P1 -ST/CP-Protocatloki-Physical Protective Measures i �850,33$,AOr �asa,33gr0o t. (Target,Hardening);AEL#148W-01-VIDA, 148VII 01-1000R, 14S1ii1'w01-LITn,14EX-00.091R,041AW-014NHW,04MD t03- DISp 21ON40-MAIN 21014-00.1NST;Lino Item 2023.01' 42 NPO—Election Security--Protection--Physical PrdtectiVe 1� $445,792.00 $445,7",00 4 Measures(SollardelSarriors at Polling Locations);AEL 148W-01-WALL-1 Line Item 2023-06 Recovery µ-Infrastructure System s(Ethernet Backup); 1 $20,000.00 $20,000.00 10 .. EL#14CI41-COOP; Litre Item 2023-14 1 �-, Ittup#o#ibrt.Ohl craenlr►g' stefir►s µArt(rn'0i` akern'd'Forelgr7'Anrma!DisO $e ;, •:. r�}� +� ry• V{�+�" �++� (f-5 f��i*ca k)i'i!ti�sr kt t'i pia• 4.5 •t i y yr.n,. 1 F z Syr r 1 L,q �s :: IaQ)liinir�t, $ Wt r�l..t 5��t1 i1� r.erFuk' it 1 t�.:rr a.� r:�1 S',ft.l L. Fr ,x•i '�5 �..i�. 5 tv, ..,.s'3 Response—CORNE—Critical Transport,atiolt(Vessols); 1 1., $93,957.00 $93,957.00 r 9 EL#17 CC-OAT;Line Item 2023.10 :CR,i�N�Pleven#iort erld•}�espons�,llrirrianned�Aircref4 � - Av�#i�rr Pmn# { t� •r " i!r.1 .�r}�,'"..,vs{�.Y�1,.. .v�:ry�N��n Nf� ;>,R,.. rryt.� '�w.S•.', M1.� �i} M1 S IY� r � "f' r� t t $ r# 1Ai a Y v gr /(?r 2 • ,•r 1 :. , �; °, t a , ! ,r �: .� ��Jt.o t.rC.r •4' ,i,��,._.n�+1' 1: ,.it 7 .Y, � �. .r .} J Sn tt` ..a-,. Response�C13KNE--Logistics and Supply Chain 1 $310,980.00 $310,980.00 9 Management;AEL#1$ON-00-FURL,IOMH-00-BULK, 9MH.004ART; 10GE-00-GENR; 21GN-00.$HIP;Line item 2 223.11 �» 14 a3e2 r`e�� Y,{} A t a..Q.� y�y,�{•,t 4 } c: a T��•,^^i-��r'T'bs.. i � �r e �'�y'IESB (. Ni{ iy4lp. iFt� .lr" l'.r�. •Crti�l'eii�_re.-�..�..n�y�u��li�as , .�. .,, . ;•, ;, '"�., � ,., •, ;,•. •. .• . P3-DVE-Screening,Searoh,Detection(Fingerprint 1 $37,0 $37,900.00 3 Soon"or);AP.l.#20CS-01-APIS,09MY 01-PPRN;.Lino Item p023-03 c , ' �,�"v ► ' $+ (►; e t lI� 9 ryc F ' . 1 rt=�pts.In, i ;� tgt�n +piovl rays �a " � ��//��{{k, �]�tsI � 4 4�Ij�r yA 1 '}y (��y �i+(�L,�'t,,5j ([ S�Qy'�jf�y('�^ Y -0♦I h'j)!;Z\ 4. r ! I 1 ] y }' k�. i.'TI�� .•t�dY..�1F�.,R'T. k} �^r. �M\•45:'+�� .1•.�4WI�Af�� •��'"J:.•. .�47r ,�h.i} i +� ^ .M1•t.nl�•.,} i�% 7;{•ti.t,�t, P'1 y ST/Cis-Prevention-»Interdiction otp Disruption 1 $a0,a00.06 $ 0,000.00 1 Maritime Radar Tower);AIL#21 GN-00NC'NST,I4SW412� ADR 14SW o2-TOWIR; Llne Item 202341 NP2..1&i-Prevention Mr Intelligence aFid Info sha g x 50,o00.ou $2$0,000.00 2 'Fusion Center Operations):AEL#216N-00-OGEO,04HW. I.INHW r12IT� -00-INV�r,�31�"�0- t RT,, Line Item 2023.02 NP2-1&I«-Prevention M Intaliigence end into Sharing 1 $500,000.00 $500,000.00 2 RTCC Project),AEL#21GN-00 0CEQp 04HW-014NHW, 4MD.W.DISP and 21GN-00-INST;i Ine Item 2023-02 P4-Comrmunity preparedness and Resilience(CERT t $349,813.00 $349,813.00 4 initiative);,DEL 021 G1V40-CCEQ,06CP•01-PORT, 19GN- 00-13Gi K;�i»lne stern 2 23-0 .,. 43 _. ..__---------_..._. ..., _---- _ _. _.._ — Cross Cutting.--Operational Coordination (EOC 1 $458,204.00 `458,204.01) 7 Enhancements); AEI_#21CN-000CEC; '14CI-00-COOP, 07SE-03-ENVS, 06CC-06-PIRTY, 06CC-02•.DSAD, 21GN-00- INST, 04MD-03-DISP, 04HW-01-INFIW, 04HW-03NETD; 04SN-0`I- MIT; 2'IGN-00-INST, 21t3N-00-CNST, 04MD-02- PROJ, 06CC-01-CELL., 06CP-0 -VOON; Line item 2023-08 Mitigation - Long.ry"errn Vulner°ability Recl>tctiort 1 s413,z52,o0 sdt. ,z5z,ito (Maintenance and Sustainimnt); ,DEL 9.21GN-00-MAIN; Line item 2023-09 ....................... __.._.. ------- TOTAL EQUIPMENTEXPENDITURES $9,629,0W00 �iiI ("�� fa +�re ,tnf� �r'r�niak� �aoit st � � �`�adar�tlfy ' f"dit'"f�' t � ataf Cyst ; i�9 �� Hiring of full-time or part-time staff or contractors/consultants: to assist with the management of the respective grant program; application regr.rirements, and compliance with reporting and data collection requirements M& Personnel Salary, Line item 2023-16 1 $500,000.00 $500,t100.00 ____.._____—_---_...__. .__.._....--......._ Development of operating plans for information collection and processing necessary to respond to DHS/FEMA data calls Overtime and backfill costs-Overtime expenses are defined as the result of personnel who worked over and above 40 hours of weekly work time in the performance of FEMA-approved activities within the scope of this grant, Backfill Costs also called "Overtime as Backfili" are defined as expenses from the result of personnel who are working overtime in order to perform the duties of other personnel who are temporarily assigned to FEMA-approved activities outside their core responsibilities. Neither overtime nor backfill expenses are the result of an increase of Full-Time Equivalent(FTEs)employees. Travel expenses Meeting-related expenses Authorized office equiprent: including personal computers, laptop computers, printers, LCD projectors, and other equipment or software which may be required to support the implementation of the horneland security strategy. Office Supplies ancf Erfui merat, Line item 2023-16 1 S40,000.00 $40,000.00 ------------................__,_..._._.._.___._.__---_._______ The following are allowable only within the agreement period: Recurring fees/charges associated with certain equipment, such as cell phones, faxes, Leasing and/or renting of space for newly hired personnel to administer programs within the grant program. f ecurring Expenses, Line iterta 2623-16 1 S20,500.00 $20,500.00 ___._............._.._...__.___--._._._______.._.. ._._....___..___.__._......_..____.._.__ I 41 Completing the Civil Fights Evaluation Tool C ondciCUrIg activities related to evaluating project effectiveness for !-I GFI-fun(Jed projects i /i TOTAL.AWARD EXPENDITURES 13,802,31100 ATTACHMENT B SCOPE OF WORK Sub-Reciplents shall comply with all the requirements in 2 C.F.R. Part 200(Uniform Administrative Requirements,Cost Principles, and Audit Requirements for Federal Awards), tfie, p*L'irpoS6 of fl'6'17YZ023 HSGF N eind local efforts,to prevent,terrorism ond-other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest(IsIc to the security of the United States. Funding Is provided to perform eligible activities as Identified in the Domestic Homeland Security—Federal Emergency Management Agency National Preparedness Directorate Fiscal Year 2023 Homeland Security Grant Program(H8GIP),consistent with the Department of Homeland Security State Strategy. Eligible activities are outlined In the Scrape of Work for each category below: 1. Issue and Project Description—Issue 46.,The Urban Area Seourity InItlativo(UASI)has allowable Management and Administration(M&A)costs associated with it. The Division of Emergency Mianagement, as the designated State Administrative Agency, will retain five(5)peroent of the total UASI amount allocated to Florida for M&A purposes.These funds will provide the SAA with the means to manage and administer the UASI grant.The proper management and administration of these funds ensures that each project listed will be fulfilled, or pofflally fulfilled,more efficiently while remaining In compliance with the DIMS Federal Fiscal Year 2023 Homeland Security*Pf Q- ta1WG U%Rm 11. Categories and Eligible Activities FY 204 allowable costs are divided Into the-following categories for this agreement: Plgiming, Organizational,Exerclso,Training, C-quipment and Management and Admitilstration. Each category's allowable costs have been listed in the"Budget Detail Worksheet"above. A. Allowable Planning Related Costa I-fSGP funds may be used for a range of emergency preparedness and management planning aCtIVItles such as those associated with the development, review, and revision of the'n iiRA, SPR, continuity of operations plans, and other pianning activities that support the Goal and plaoing an emphasis on updating and maintaining as current EOP that conforms to the guidelines Outlined in CPG 101 v 2.0, Planning efforts may Include: * Developing haznrd/threat-speolflo annexes that Incorporate the range of prevention, protectlon, response, and recovery activities, # Developing and implernenting homeland security support programs and adopting OHS/FEMA national Initiatives; Developing related terrorism and other catastrophic event prevention activities; Developing and enhancing plans and protocols; Developing or conducting assessmarits; Hiring of full-or part-time staff or contract/w4risultants to assist with planning activities(notfor the purpose of hiring public safety,personnel fulfilling traditional p0llc safety duties)" Materials required to conduct planning activities; Travel/per diern related to planning activities; Overtime and backfill costs(in accordance with operational Cost Guidance); Issuance of WHTI-compliant Tribal Identification card, Activities to achieve planning Inclusive of people with disabilities and others with access and functional needs;, Coordination with Citizen Corps Councils for public Information/eduoation and developmentof volunteer programs; Coordination and material support to Citizen Corps Councils and local firehouses for the establishment, training and maintenance of OFRTs • Update governance structures and processes and plans for emergency communications; a Development, and review and revision of continuity of operations plans; # Development, and review and revision of the THIRA/SPR continuity of operations plans, 46 e Developing or conduoting equity assessments to sddreos planning and preparedness disparitles for historically undersorved communities * Activities to achieve planning Inclusive of people with limited English proficiency, Planning efforts can also Include conducting risk and resilience assessments on increasingly connected cyber and physical systems, an which seourity depends, using the Infrsatructure Resilience planning Framework and related ryberseourity and Infrastructure Security Agency(CISA) resources.Additionally,SHSP and UASI funds may be used for planning efforts related to state court oybersecurity, 911 cell oapabllities,alert and warning capabilities,and Implementation of the DEAL.Ib Act(Pub. L., No, 109-13), S. Allowable Organization Rebated Costs(HSGP and UAS1 Only) Sub-Reolpients proposed expenditures of HSGP or UASI funds to support organization activities Include; Program Management; Development of whole community partnerships; 6 Structures and meohanisms for information sharing between the public and private see-tor, • Implementing models,programs, and workforce enhancement Initiatives; +� "tools, resources,and ootivitles that facilitate shared situational awareness betweon the publio and private sectors; Operational Support; w Utilization of standardized resource management concepts; e responding to an Increase In the threat level under the National Terrorism Advisory System (NTA$)or needs rosultingl from a National Spacial Socurlty Event; * Reimbursement for select operptional expenses associated with increased security measures at critical infrastruoturs Mites Incurred(up to 60 percent of the allocation) Migrating on►ine services to the",gov"Internet domain; and Overtime for Information,investigative,and intelligence sharing activities(up to 59 percentof the allocation) Paying salaries and bonefits for personnel to serve as qualified inteliigence.Analysts, Perthe Personnel Reimbursement for Intelligence,Cooperation and Enhancement(PRICE)of Homeland Securlty Act, Pub. L. No, 110412,§2, codified in relevant part, as amended,M U.S.C,§Spg(a), HSGP and UMI funds may be used to hire new staff and/or contractor positions to serve as Intelligence analysts to anahle Information/Intelligence sharing oapabilfties,as well as supPort exiSting Intelligence analysts previously covered by HSOP or Wl funding.See 6 U.S,C,§609(e). To be hired as on intelligence analyst,staff and/or contractor personnel must meet at least one of the following criteria; 4b Complete training to ensure baseline proficiency in Intelligence ranaly$l$and produation within six months of being hired;and/or, « Proviousiy served as an intelligence analyst for a minimum of two years either Ina federal Intelligence agehey, the military,or state and/car local law,enforcement Intelligence unit. * hiring or maintaining staff positions/contractors/consultants at SLTT levels to deliver community preparedness training,resources and material to schools,community-based organizations,faith-based Institutloos and local businesses. * Hiring or maintaining staff positions/contractors/consultants to create, support and maintain CERT or Toon C511T Intelligence Analyst A,ctivitles Allowable Costs(HSGP and IJASi) All fusion centor analytical personnel must demonstrate qualifloatlons that meet or exceed competencies idontified'in the Common Competencies for state, local,and tribal intelligence Analysts,whfoh outlines the minimum oategodes of training needed for intelligence analysts.A 47 certificate of r,e:ann pleticm of such training roust be on Ne with the SSA. 3,.lie following r•aoraalytic, se s havee been r(;vie-,med fol-r':CKTIJ)Iiaar'ICE: WitE a th(2 GolIra,rNry a.�rIet�ar�fePa^ tea�re tat l,cu al' fr u't,7��!hal I �aAblaapt f 4 p� tgia;ady;1aA and aapal�)foved by I'�h:''MA foi eraclumr,ra 1r'r the J.P:Gr1�',katl,�frthla;,p rc3gxr_h e@��t„ Pnrirf:a ;r� flr,; LP "u, �,. Gkr rs�ab atk Trrwa;ncr v""In R G e�rf�,.rrt�Ar7I'P'osk'm (Njl. I Ic" rl the P ElINI_Ga(PJ"? NO state" KaP,E�,@,�tiw9� These coaarses also rraeaet analytic � set foithtl R ar„training r4�.,(:,4.plr't"fYaY�°T"Mtva fC.aa p8„k�.�6e'aC'V c'e'r"ata„ar ill"aati�a8y+,.its � r"M f r"1 e that; I Caarwk�.�Nt;'aNreC,` rarara¢,piC (�,pnad(G,"raaFttnt¢.a &) q, ,r 0 OHS Basic Intelligence and Threat Analys>s (,ourse(BITAC)(DITS-008-PREV) 0 C)HS Critical'Thinking and Analytic Methods (C'f"AM)(AWaJh3..231) 0 DHS Introduction to Risk Anzilysis Course 0 E)l° S Intermediate Risk Analysis Course 0 f:1Hg Principles of Intelligence Wit'ing and Briefing (PIWB)(l)ER-301) 0 Foundations in Inte llis,dearace Analysis Training (FIAT)(WV-00 -PRE:=V) 0 Fundamentals of Suspicious Activity Reporting Analysis C. 0 Intelligence Analyst Professional Development pent Prograin (IAI:IC;P) . Texas(L'FIS-0 32-PREY) F'�usrora 0 lntorrnocliata:w . Center Analyst"Fraainirafl: Analysis and Terrorism Prevention(CAA-026 F'RE;V) W Intermediate Fusion C':entei Analyst Training, Strategic Analysis, and Oral Briefings ((",A...025— F'I"EV) 4 Law Enforcement Analyst Prograrn (I'1•001-PIkEV') 0 OE)NI Anaalysi, °101 (DFI -gCd%MPRE;:V) 0 f;a.rspaaiGioUs Activity Reporting. The Analytic Role(F IS-.035-PREV) 0 Terroi sin Intelligences Analysis ((:;A-018-PREV) States and Urban Areas raauast justify proposed expenditures of f°lSGP or UASI funds to support organization activities within their IJ submission All Urban Areas are allowed ups to fac) percent (5011,) of their UAgl fUneiing for personnel costs. At the request of asSub-Recipient of a grant, the FT MA Administrator may grant as waiver of the 150 percent (t 0%) lirraitation noted above pegUest for waivers to the personnel cap miust be 'SLibmittecd by the SAA to GPD in writing on official letterhead, with the following inforrrrstir:n 6 Ew)oca trientat'ion explaining why the cap should be waived, a Conditions under which the request is being subrrrittedf and a A lauctrdet and method of calculation of personnel costs both in percentages of the grant award and in total dollar arnount. 'To avoid supplanting issues, the request must also include athree year staffing history for the requesting entity Organizational activities under FISGP and L,IA I Include: Operational Overtime Costs. In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime'; costs are allrawatale for increased protective security rneaaseare4's at critical 'infrastrUcture sites or other high-risk locations and to enhance public safety during rTrass gatherings and bigh-profile, events. In that regard, HSGP Suta-Reci pier its are urged to consider casing) grant funding to support waft target pieprareedness used r y beusedto support select. operational expenses aassociaate d withactivities. l'�I,�C�I� car l.�dl�,��l funds rna increased seCurlty r'Y'aCweaSUres in the authorized categories Gaited taelow or g e"~ IVlanajdar Urban Area fusion centers',centers',Ise°I<fiC1 and overtime expenses.sense.,for t°�rac State staffing o Ihring of contracted security for critical infrastructure sites; * Participation in Regional Resiliency Ass,essnaewnt Pmgrarn (RRAF:1) activrtie, o Public safety overtin°rer "f"idea Vie? or,State Active-C';)uty National Guard deployments to protect critical infra trluchrre sites, including all resoure�ses that are part of the standard National Guard (Jeployment packaage(Note: p Conourrrable costs,such as fuel expenses, are not allowed except as parr of the standard National Guard deployment package); ` •Increased border security activities in coordination with 013P; #National Torrodern Advisory System; o Designated National Security Events; Special Event Assassment Rating(SEAR)Levol I through 4 Events a States of Emergency; *National Gtrltical Infrastructure Prioritization Program(NCIPP); e Directed Transit Patrols;and w Operational Support to s Federal Agency. Operational Ovortime bequests: # Except for an elevated NTAS alert, HSGP or UASI funds may only be spent for operational overtime costs upon prior written approval by FEMA.The SAA must submit operational i overtime requests In writing to its assigned FEMA Program Analyst(PA). FEMA will consider , requests for special event activities rap to one year in advance. However, such requests must be within the award's current period of performance and must not result in the need for ra request to extend the period of performance. ' * All operational overtirno requests must clearly explain how the request meets the criteria of one or more of the cotegorles listed above, Requests must address the thrgot onvironmentas It relates to the event or activity requiring operational overtime support and explain how the overtime activity Is responsive to the threat, * Post-event operational overtime requests will only be considered on a cose�by-cage basis, where It is demonstrated that oxigent oiroumstanoas prevented submission of a request in advance of the event creativity. ® Under no circumstances may DHSIFEMA grant funding be used to pay for costealready supported by funding from another federal source. o States with UASI jurisdictions can use fundu retained at the state level to reirnburae ellgible operational overtime expenses Incurred by the state(per the above guidance limitations),Any t1A81 funds retained by the state must be usod in direct support of the high-risk urban area. States must provide documentation to the UAWG and 0148/Fi~MA upon request demonstrating how any UASI funds retained by a state would directly support the high-risk urban area. * .FEMA will consult and coordinate with appropriate DH$components as necessary to verify Information used to support operational overtime requests. Personnol Costs(HSGP and UASI) Personnel hiring, overtimes, and baokfill expenses are permitted under this grant to perform allowable MSGP planning,training, exercise,and equipment activities. Personnel may Include but are not limited to training and exercise coordinators,program managers for activities directly associated with H8GP and UASI funded activities, intelligence analysts,and Statewide interoperability coordinators(SWICs), sub-Rociplents should refer to Information SutleaRin No.421b,ClarilIcation on the Personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland Security Act of 2,008(Public Low 110--412—the PRICE A ut), October 30,2019, HSOP funds may not be used to support the hiring of any personnel to fulfil traditional public health and safety duties nor to arapplant traditional pubiic health and safety positions and responsibilities, The following definitions apply to personnel costs; w Hiring.State and local entities may use grant funding to cover the salary of newly hired personnel who are exclusively undertaking allowable DHSIFEMA►grant activities asspecifled In this uidance.This may not Include new personnel who are hired to fulfiil any non- IOHSIF�MA program activities under any circumstances, Firing will always result In a net increase of Full Time Equivalent(FTE)employees, 49 • Ovarllme,These expenses area limited to the additional costs that result from personnel l working over and above 0 hours of weekly work time as the direct result of thelrperfon-nance of UrlSIMMA-approved activities specified In this guidance.Overtime assoolated with any other activity Is not eligible, ' BeeR'llt Relatod Overtline.Also called "Overtime as Backfill,"these expenses are limited to overtime costs that result from personnel who are working overtime(es Identified above)to T — - peribrm t4a dutles of-other personnel who are-temporarily asslgned toa.G MFEMA�approSved . i activities outside their core responsibilities, Neither overtime nor backfill expenses are the result of an increase of FTC employees. Supplanting.Grant funds will be used to supplement exIsling funds and will not replace (supplant)funds that have been appropriated for the same purpose.Applicants or recipients may be required to supply documentation certifying that a reduction in non�kderairoaouroes occurred for reasons other than tha receipt or expected reoelpt of federal funds, C. Allowable Organization Related Costs(01360) Pore onnal Costa.,OM3 funds may be used for domestic travel and per diem, including costs associated with the deployment/redeployment of personnel to border areas and for travel associated with few enforcement entitles assisting other local jurisdictions in law enforcement activities(travel costs must be in aocorrdance with applicable travel ragulations), Up tea 50 percent of an OPSO award may be usel to pay for all personnel costs(only 14 tiii extent than suoh expenses aro for the allowable activities within the scope of the grant),At the request of a recipient or Sub-Reclplent, the PBMA Administrator(or designee) may waive the 60 percent personnel cap,Waiver decisions are at the discretion of the FBMA Administrator and will be considered on a sass-by-case basis, Further, olianges in scope or objective else require PC MA's prior written approval pursuant to 2 ra,RR, §200.308(c)(1)(1).A formal OPSG personnel waiver requsst should, w Be on official letterhead, Include a written justification,and be signed by the locai jurisdiotion. • Include a budget and method of caloulation of personnel casts both in the percentage ofthe grant award and In total dollar amount, reflecting the change in scope or otaleotive to the project, at include an approved Operations Girder from the U68P Sector office that supports thelocal Jurisdiction's written justification. w Be coordinated with the U813P Sector, SAA,and tho OHM1313 Office of the Border patrol (w). As with all OPSO personnel costs, OPSQ grant funds shall be used to supplement existing funds and will not replace(supplant)funds that have been appropriated for the same purpose.Applicants or recipients may be required to supply documentation certifying that a reduction In non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. Temporary or Term Appointments a Sub-Reciplents may utilize temporary or Corm appointments to augment the law enforcement presence on the borders, However,applying funds toward hiring full-time or permanent sworn public safety officers Is unallowable. OP8040nded temporary or term appointments may not exceed the approved period of performance. w For OPSO purposes,temporary appointments are non-status appointments for less than one year, For QP80 purposes, term appointments are non-status appointments for one year, extendable for one your as necessary. o OPSO funding for temporary or term appointments may pay for salary only, Benefits are not allowable expenses for term or temporary employees. 50 • OPSG remains a non-hiring program.Appropriate uses of temporary or term appointrnsnts include, « To carry out specific enforcement operations work for ongoing OPSO-funded patrols throughout the Sector Aron of Operation; • To staff operations of limited duration;such as OPSG-enhanoed enforcement patrols targeting specific locations or criminal activity;and, r To fill OPSO positions In activities undergoing transition or personnel shortagesand focal baokffil policies(medical/military deployments). • OPSG term and temporary appointments must have all necessary certifications andtralning to enforce state and local laws.01180 funds will not be used to train or certify term or temporary appointments except as otherwise stated in the OPSG section of the Preparedness grants Manual and the HSGP NOfO. • In addition to these terms Sub-Reclplsnts must follow their own applicable policies and procedures regarding temporary or term appointments. Operational Overtime Costs: OP80 funds should be used for operational overtime oasts j associated with law enforcement activities In support of border law enforcement agencies for Increased border security enhancement.Overtime pay is for enhanced patrol for certified public ; safety officers,along limited support for other law enforcement direct support personnel(e.g., Communication Officers/Dispatchers, non-sworn patrol pilots,etc.).Overtime shall be reimbursed consistent with the non-federal entity's overtime policy and the requirements as stated below: • Overtime Is time worked that exceeds the required number of hours during an employee's designated shift. • Overtime must be worked to Increase patrol capacity and be In support of Identlfledand approved 1.181313 border security operations. • The OPSO overtime hourly rate of pay will be no more than the approved overtime rate per local law and policy and must be in accordance with appllooble State and Federal regulations, • All overtime expenses under OPSG must be reasonable for the services rendered and conform to the non-federal entity's established written policy,which must apply to both federally funded and non-federally funded activities and comply with the otherappiloable requirements under 2 C.F.R. §§200A30»200.431. • The non-federal entity may not utilize OPSO funding to pay for an employee's overtime hours or pay that exceeds 16 hours worked In any 24-hour period, Unollowable Casts(OPSC) € OPSG unallowable costs Include costs associated with evidence collection, arrest processing, prosecution,and Traffic/bill checkpoints,such as evidence documentation cameras,fingerprinting supplies,alcxahol breathalyzers, portable work lights,traffic barricades,and similar law enforcement ' expenses,Additional unallowable oasts also Include costs associated with staffing and general IT computing equipment and hardware,such as personal computers,faxes, copy mmohines, modems, etc, OPSO is not intended as a hiring program.`i`herefore, applying funds toward hiring full-time or permanent sworn public safety officers is unallowable, OPSO funding shall not be used to supplant Inherent routine patrols and law enforcement operations or sotivitles not directly related to providing enhanced coordination between local and federal law enforcement ogencles.finally,construction and/or renovation costs, and exercise expenses are prohibited under OPSO. D. Managemant and Administration (MA) Management and admWatratlon(M&A)activities are those directly relating to the management and administration of HSCP funds, such as financial management and monitoring.Sub»Reoipients awarded M&A costs under this agreement can retain a maximum of up to 5%of their total agreement award amount for M&A casts. Allowable M&A activities Include: Hiring of full-time or part-time staff or contractors/consultants, J. I & To assist with the Management of the respective grant program. # To assist with application requirements, o To assist with compliance reporting and data oollectlon requirements, Development of operating plans for Information collection and processing necesselly to respond to DHSIFEMA data calls s Overtime and baolk-fill casts. . .'_ # Travel # Meeting related expenses * Authorized office equipment # Recurring expenses such as those masoclated with cell phones and foxes during the period of performance of the grant program # Leasing or renting of space for newly hired personnel during the period of porformaooe of the grant program Completing the Civil Rights Evaluation Tool Conducting activities related to evaluating project offootIveness for H$GPAInded projects Management and AdImi"Istration(M&A)(OP$G) Management and administration(MBA)activities are those directly ralating to the management and administration of OPSG funds,such as financial manaaoment and monitoring,Recipients may retain funding to Sub-ReolplQnts,This funding must be deducted In an equal percentage from friendly forces may rotAln funding for M&A purposes; however,the total amount retained cannot exceed 6 percent of the Sub-Reolplent's a0award, Friendly forces are local law enforcement entifles that are subordinate sub-Reolplents under OPSG.In other worda,friendly forces are entitles that receive a subaward from A Sub-Reelplent under the OP$G program, Friendly forces must comply with all requirements of Sub-Recipients Linder 2 O.F,R. Part 200. E. Allowablo Equipmont Related Costs(SHOP and UABQ The 21 allowable prevention, protection,Mitigation, response,, and recovery equipment categories for HSGP are listed on the Authorized Equipment List(All)- The AEL Is available at bttps,//iwiw.fe,ma.gov/authorlzed-equipment-Ilst Some equipment Items require prior-approval from DHBIFPMA before QbIlgation or purohaso of the Items.Please reference the grant notes for each equipment item to ensure prior approval to not required or to ensure prior approval Is obtained If necessary.Unless otherwise stated, all equipment must meet all mandatory regulatory andlor OWFEMA-adopted standards to be eligible for purchase Using these funds.In addition, recipients will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. Orsat funds may be used for the procurement of medical countermeasures. Procurement of medical countermeasures must be conducted In collaboration with Stateloltyllooal health dopertments who administer Federal funds from I-IH8 for this purpose, Proouroment must havo a sound threat-based justification with an aim to reduce the consequences of mass casualty Incidents during the flmt crucial hours of a response. Prior to procuring pharmaceuticals, grantees mutt have In pis 0-0 an Inventory management plan to avoid large periodic variations In supplles due to colnoldIng p&thasa and- expiration dates. Grantees are encouraged to enter into rotational procurement agreements with vendors end distributors. Purchases of pharmaceuticals must Include a budget for the disposal of expired drugs within each fiscal year's perlod of performance for HSGP.the cost of disposal cannot be carried over to anothor FNMA grant or grant period, The eq6lpment,goods,and suppilas("the eligible equipment")purchased with funds provided Linder this agreement are for the purposes specified In "Florlda's Domestic socurity Strategy". Equipment purchased with these funds will be utilized In the event of emergencies, including,but not limited to,terrorism-related hazards, The Sub-Recipient shall place the equipment throughout the State of Florida in such a manner that, In the event of an emergency, the equipment can be deployed an the scene of the emergency or be avallable,for use at a fixed 52 location within two(2)hours of a request for sold deployment. The Florida Division of Emergency Management(FDEM)must approve any purchases of equipment not itemized In a pro)ods approved budget in advance of the purchase. The Sub-Recipient will, in accordance with the statewide mutual aid agreement or other emergency response purpose as specified In the"Florida Domestic Security Strategy,"ensure that all equlpment purchased with these funds Is used to respond to any and all incidents within Its regional response area as applicable for so long as this Agreement remains In effect.Prior to requesting a response,the F'DEM will take prudent and appropriate action to determine that the level or intensity of the Incident Is such that the specialized equipment and resources are necessary to mitigate the outcome of the Incident. Allowable Equipmont(0158G) OPSO equipment is Intennded to be incidental to the enhanced border security operations being performed, The grant Is not intended to be used to outfit or supply general equipment to SLTT law onforoement agencies.Equipment must be relatable to and Justified by the operational benefit it will provide, « Equipment Marking. Because equipment purchases)with OPSG funding is intended to be used to support OPSG sotivitl6s,it may be appropriately marked to ensure its ready identification and primary use for that purpose, When practicable,any equipment purchased with OPSG funding should be prominently marked as follows'. "Purchased will OHS fonds for Operation Stonegorden Use" • Fuel cast and/or Mileage Reimbursement.There Is no cap for reimbursement of fuel and mileage costs In support of operational activities. 0 V'ahlole and Equipment Acquisition,Including Leasing and Rentals:Allowable purchases under OPSO include patrol vehicles and other mission-specific equipment whose primary purpose Is to Inoreaso operational capabilities on or near a.border nexus In support of approved border security operations.A detailed Justification must be submitted to the respective FEMA HO program Analyst priorto purchase, w Medical Emergency Oountormeasures:Allowable purchases under OPSO Inolude namtlo antagonist pharmaceuticals,detection and Identification equipment,safe storage and transportation,personnel protootive equipment, and Initial equipment training,as will be reflected in the AEL and explained in 10 438. Additional Equipment Information FEMA Policy 207-22-0002: Prohibited or Controlled Equipment Under FEMA Awards establishes both a prohibited equipment list and a oontrollecl equipment list, Prohibited Equipment List:ldentifles Items that are prohibited from purchase under FEMA awards. The list also includes exceptions for otherwise prohibited Items that are allowrable under certain ciroumstahces,as well as procedures for obtaining FEMA approval for those Items.Subrecipients should refer to applicable program guidance or contact appropriate$AA program staff to determine whether a particular type of equipment Is allowable under a specific grant program.The list of prohibited Items Includes, but 1s not limited to; d Weapons,weaaponized aircraft,vessels,and vehicles of any kind 0 Weaponlzed drones and weapons systems 11 Ammunition 17 Explosives 0 Armored and Tactical Vehicles,with certain exceptions 53 Controlled EgsAlpment list: ideantiies certain Items that may only be purchased 1Nlth F'EMA awards If additional oertiflcstions and controls are imposed on their acquisition or use,Even if equipment is listed as contmiled equipment and is not outright prohibited, that does not automatically make It allowable under a particular FFMA program. Subreciplonts should refer to applicobid program guidance or contact applicable SAA progrorn staff to determine it a-particular type of equipment is aliowgbl�,under.that prggram.The list of controlled items Includes, but is not limited to: 0 Manned Aircraft, Pixed and Rotary Wind 0 Unmanned Aircraft Systerns(UAS)and Small Unmanned Alroraft Systems(WAS) 0 Kinetic Entry/Breaching Apparatus Grant subrecipients may not modify equipment aoquired using federal resources In a manner that would cause it to be considered prohibited equipment. In addition,grant recipients aid subroolplents may not modify equipment acquired using federal resources.that would cause it to be considered controlled equipment,absent specific written approval from FEMA and adherence to all relevant requirements. F. Unallowable Equipment Costs(HSQP,UASI and OPSG) Per FfnMA policy, the purohase of weapons and weapons accessories, Including ammunition, is not allowed with HSGP funds.Grant-funds may not be wood for the purchase of equipment:not approved by. p WFENIA,t 'rani funds must�o�tily wfkifl�3 � -and-rnay-not ha used-for~the pr rc�l�aae afi the- --_ ——---- following equipment, Firearms; ammunition;grenade launchers;bayonets; or wesponized aircraft,vessels,or vehicles of any kind with weapons installed, Unauthorized exerblsta�relatsd costs inolude; 0 Reimbursement for the maintenance or wear and tear costs of general use vehicles (e.g,, construction vehicles), medical supplies,and emergency response apparatus (e,g.,fire trunks,ambulancos). 4 Equipment that is purchased for parmonont Installation and/or use, beyond the soope of the conclusion of the exercise(e,g., electronic messaging sign), G, Requiroments for Small Unmanned Aircraft System(SHSP,UASI,and OPSO) All requests to purchase Small Unmanned Alrcraft Systems(SUAS)with F'EMA grant funding must comply with IS 420 and 119 430 and include a desoription of the policies and procedures In place to safeguard Individuals',privacy, civil rights, and civil liberties of the jurisdintlon that will purchase,take title to or otheoAtlse use the SUM equipment. H. Accluleltion and Use of rechrioiogy to Litigate UAS(Counter-UAS) Prior to the testing, acquisition, Installation, or use,of UAS detootlon and/or mitigation systems, Sub-Reoiplents should seek the advice of counsel experienced with both federal and state ariminal, surveillance, andcommunications laws. Sub-Rooipients should conduct their own legal and tochnioal analysis of each UAS detection andlor mitigation system and should not rely solely on vend oral representations of the systurns' legality or functionality, For further information please see the UHS press release on this topic: hops:t/www.dhq.gov/newv,/202D/A8/1I/interagency- isauas•advfisoryMuse»tschnr�ltagyrdete�and�rnitigate-unmanned-aircraft. I, Allowable Training Related Costs(SHOP and►JASQ Allowable training-raloted coats under H3GP lnoluds the establishment, support,conduct, and attendance of framing specifically identified under the HSGP and UASI programs and/or In oonjur►etion with emergency preparedness training by other Federal agencies(e.g., HH8 and DOT), Training conducted using HSGP funds should address a performance gap identified through an AAR/IP or other assessments(e.g., National.Emergency Communications Man NECP Goal Assessments)and contribute to building a oapabillty that will be evaluated through a formal exercise. Any training or training yaps,Including those for chlidren,older adults, pregnant woman,and Individuals with dlsabilitles and othsrs who also have access or functional needs, should be identified In the AAR/ire and addressed In the state or Urban Area training cycle, Sub-Recipients are 54 i encouraged to use existing tr@ining father than developing new courses, When developing new oourses. Sub-Recipients are encouraged to apply the Analysis, Design, Development, Implementation and Evaluation (ADDIE) model of instructional design. Allowable training activities include: * Overtime and backfill for emergency preparedness and response personnelattending DHS8FEMA- ponsonadendeppmwedtrainingdeosea w Overtime and backfill expenses for part-time and volunteer ernergency response personnel participating inDHS/FE&1Atraining m Training workshops and conferences w Activities to achieve training inclusive of people with disabilities and others withaccess and functional needs m FuU- urpmrt-dme staff orcontractors/consultants � Travel � Supplies associated with allowable approved training that are expended orCOnSUrned during the course of the planning and conduction of the exercise pnojaoUo) w Instructor certification/re-certification � Coordination with Citizen Corps Councils in conducting training exercises � Preparedness training for community preparedness initiatives and programs � |nbsmpemb|e Communications training m Activities to achieve training inclusive of people with limited English proficiency w Immigration enforcement training Additional Training |nfonnmdmn Per DHfBFE[NA Grant Programs Directorate Policy lB 4]2. Review and Approval Requirements for Tioi7i^g Courses Funded Through Preparedness Grants, issued onJuly 19. 2018. atsbam, barritonea. Tribal entities and high-risk urban areas are no longer required to request approval frorn FEMA for personnel to attend non.-DI-IS FEMA training as long as the training is coordinated with and approvedby the state, territory, Tribal of,high-risk urban area Training Point of Contact(TPOC) and falls within the FEMA mission scope and the jurisdiction's Emergency Operations Plan (EOP). The only exception to this policy is for Countering Violent Extremism courses, DHS/FEMAwi|| conduct periodic reviews of all stote, territory. and Urban Area training funded by DHS/FEk8A. These reviews may include requests for all course materials and physical observation of, of,participation in, the funded training. If these reviews determine that courses are outside the scope of this guidance, Sub-Recipients will be asked to repay grant funds expended in support of those efforts. For further information on developing courses using the instructional design methodology and tools that can facilitate the process, TPOCa are encouraged to review the A/TI'D Responder 7a,uningDemsloprmW Center(R7'DC)webmite. DHfIFEMA Provided Training. Theaetrainings include programs or courses developed for and delivered by institutions and organizations funded by DHS/FEMA. This includes the Center for Domestic Preparedness (CDP), the Emergency Management Institute (EMI), and the National Training and Education Division's (NTED)Training Partner Programs (TPP). TPP includes the Center for Horneland Defense and Security, National Domestic Preparedness Consortium (NDPC). Rural Domestic Preparedness Consortium (RDPC), and training partners through the Continuing Training Grants program. Approved State and Federal Sponsored Cotirse Catalogtie. This catalogue lists state and Federal sponsored Courses that fall within the DlIS/FEMA mission scope and have been approved through the FEMA Course review and approval process. An updated version of this catalog can be accessed at: vrww,firatnaepondertraining.Qov, Training Not Provided by DHSIFEMA. These trainings include Courses that are either state sponsored or Federal sponsored (non-DHOFEK8A), coordinated and approved by the 8AA or their designated 55 TP 7C,and tail within the DIES/FEMA mission scope to prepare state, local,Tribal, andterritorlal personnel to prevent, protaot against, mitigate, respond to,and recover from acts of terrorism or catastrophic events, 5 +� State Sponsored Coureos.These courses are developed for and/or dollvsred by Institutions or organizations other than Federal entitles or FEMA and are sponsored by the SAA ortheir designst w I-PCC. Joint Training and Exorcises with the Publlo aced Private Sectors. These courses are sponsored and coordinated by private sector entitles to enhance public-private partnerships for,training personnel to prevent, protect against, mitigate, respond to,and recover fromaots of terrorism or catastrophic events. in addition,Stales, territories,Tribes,and Urban Aross are enoouregod to incorporate the private sector In government-sponsored training and exercises, Add€tlanal Information on both DFISIFEMA provided training and other federal and state training can be found at,www,firstrespondoilraining.gov, Training information Roporting System("Wob-Farms'° .Wob-Forma Is pan eleotronlo form/data managOman[system built to assist tho SAA and Its designated State,territory snd Tribe]"Graining point of _. Confiaof,_t7P C).�i.epo�rtit�g_tt inLng otl_v't►ie t�ir=c�u�h_Web-Forms Is not required Under FY 2023 H$GP, however,the system remains availoWe and can be accessed https;!/www,firstrespondertraining.govlfrtiwebforms in order to support grantees in their own tracking of training deliveries. i+i"1EM State Training Office Conditions;For the purposes of this Agieoment, any training oourse listed on the OHS approved course catalog dual€flex as en authorized rourse,The Sub-Recipient can successfully complete on authorized course either by ettanding or conduoting that course, in order to receive payment for successfully attending an authorized training course, the Sub- Recipient shell provide the Division with a certificate of course oomplation;additionally,the a0-Reciplent shall provide the Division with all receipts that document the costs incurred by the Sub-recipient In order to attend the course, a in order the receive payment for sucressfully oonduoting an authorized course, the Sub- Recipient shall provide the Division with the course rnaterlsis and a roster sign-in$heat; additionally,the Sub-Rocipient,shall provide the Division with all receipts that documentthe ousts incurred by the Sub-Recipient in order to conduct the course." s For courses that era non-DH$approved training, Sub-Recipient shall request approval to conduct training through the tise of tho Non-TEE Form and provide a copy, along with email, silowing approval granted for conduct, i a For the ccndurit of training woricshaps, Sub-Recipient shall provide a copy of the course matedals and sign-In shoats. +� The number of participants shall be a minimum of 18 In order to justify the cost of holding a course. For questions regarding adequate number of participants please contact the FDC State Training Officer for course specific guidance,unless the Sub-Recipient receives advance written approval from the State Training Officer for the number of participants,then the Division shall reduce the amount authorized for reimbursement on a pro-rata balls for any training with less than 16 partio€pants, The Sub-Recipient shall Include with the reimbursement pao%aga a separate copy of the a pages)from the State(and County or Regional)Integrated Preparedness Plan(iPP) i reflecting the training, 56 Certain training activities require Environmental Planning and Historic Preservation (EHP) Review, including exercises, dMUe or training that require any land,water, mrvegetation disturbance or building of temporary structures o,that are not located at facilities designed to conduct training and exercises. Please reference the EHP sections in the NOFO and this Agreement for mnre information. J. Allowable Exercise Related Costs Exercises conducted with grant funding should be managed and conducted consistent w|thHGEEP. HSEEP guidance for exercise design, development, conduct, evaluation, and improvement planning is located . Allowable exercise activities include: 0 Design, Develop, Conduct, and Evaluate anExercise 0 Full or part-time staff orcontractors/consultants m Overtime and back0| ousha, including expenses for pert-imeand vo|unbaeromergenoy response personnel participating inDHS/FEK8Aexercise m Implementation ofHSEEP o Activities to achieve exercises inclusive of people with disabilities and others with access and functional needs o Travel a Supplies associated with allowable approved exercises a |nhampaoab|e communications exercises Additional Exercise Information SUb-Recipients that decide to use HSGP funds to conduct an exercise(s) are encouraged to complete a progressive axenu|oe series. Exercises conducted by states and high risked urban areas mey be used to fulfill similar exercise requirements required by other grant programs. SUb-Recipients are encouraged to invite representatives/planners involved with other Federally mandated or private exercise activities, States and high risked urban areas are encouraged to share, at a minimum, the MUlti-year training and exercise schedule with those departments, agencies, and organizations included in the plan. o Validating Capabilities. Exercises examine and validate capabilities-based planning across the Prevention, Protection, N1iUgeUon. Response, and Recovery mission areas. Theexhansive engagement of the whole community, including but not limited hr examining the needs and requirements for individuals with disabilities, individuals with limited English pnofioiancy, and others with access and functional needs, is essential to the development of an effective and comprehensive exercise program. Exercises are designed to be pmgmeeive—increaaing in scope and complexity and drawing upon results and Outcomes frorn prior exercises and real- world incidents--to challenge participating communities. Consistent with Homeland Security Exercise and Evaluation PmQmm guidance and tools, the National Exercise Program(NEP) serves as the principal exercise mechanism for examining national preparedness and measuring readiness. Exercises Should align with priorities and capabilities identified in an |PR m Special Event Planning. |fa state o,Urban Area will bo hosting o special event(e.0.. Super Bowl, G-8 SummiU, the special event planning should be considered as training or exercise activity for the purpose of the IPP. States must include all confirmed or planned special events in the IPP. The state or Urban Area may plan to use HSGP or UASI funding to finance training and exercise activities in preparation for those events, States and Urban Areas ohnu|d also consider exercises at major venues(e.g., aranao, convention centers) that focus on evacuations, uommunioaUVns, and command and control. a Regional Exercises, States should also anticipate participating in at least one Regional Exercise annually. States must include all confirmed or planned special events in the IPP. 57 Bole of Non-0o+ver, mental EnOties in r:•'xerolses, NQn-governmental pertlolpetlan In all levels of exercises is strongly encouraged. Leaders from non-governmental entitles should be Included In the planning, design, and evaluation of an exercise. Mate,local,'Tribal,and territorial jurisdictions are onoouraged to develop exercises that test the Integration and use of non-governmental resources provided by non-governmental entities,defined as tho private sector and private non-iarofit, faith-based, community, participation in exerolses should be coordinated with-they-lraval-Citizen Corps-Counoil(s)or their equivalent.and.other partner agencies. 17014M State Training Office conditions for Exerolsom For the purposes of this Agreement,any exercise which le oompilant with HSiEEP standards and contained In the Mate of Florida(and County or Regional) IPP qualifies as an authorized exorolse.The Sub-Reclpient con successfully complete an authorized exercise either by attending or ounduoting that exercise, �► In order to receive payment for successfully attending an authorized exercise,the Sub- Redpient shall provide the Division with a certificate of completion or almllsr correspondence signed by the individual in charge of the exercise;additionally,the Sub-Reciplent shall provide the Division with all renolpts that document the casts Incurred by the Sub-Reciplentin order to attend the exercise, �_.._'--�..__In-order-the-receive-payr►�srtt-fc�r--ruccseef�rlly-conducting.-art_aufiharixed exerclse,.�I�e..�u�_..—.---- .---.---- Reciplent shalt provide the DIVI ton with an ExKAN,AARIIP$ IP0/MPC/FPC Meeting Minutes and Sign-in Sheet for exerolse attendees;additionally,the Sub-Roolpient shall provide the Division with all receipts that document the costs incurred by the Sub-Reclplentin order to conduct the exercise. Tho $0-Reclplant$halt Include with the reimbursoment peckage a apparate copy of tho pages)from tha i5x9rolse Plan whloh idendfles the partlolpent agenalos and o printed pago(s)from the State(and Counter or Reglofral}1PP refleoting the exeroiss. * if you require rood1water for this event,the request shall come to the Division within 26 days prior to the evont, In the following format: Exercise Title. Location; Exercise We, oxerciso Schedule: Estimatsdl Number of Participants that will be fed: Estimated Cost for fQodlwater; Description of the Exerolse: Cortain exorclso activities requiro Environmental Planning and Historic Preservation(EHP) Kevlew,Including exercises,drips or training that require any laird,wator, or vegetation disturbance or building of tomporary structures or that ara not located at facpltles designed to conduct tudriling and exerulsoa.Pieaso reference the EHP sections in the NOFO and brie Agreemont for more information. K. Ma;interia nee and Sustalrinaent(SHSP,UASI,and OPSG) The use of OHS/FL-MA preparedness grant funds for maintenance contracts,warrenties, repair or replacement coats, upgrades,and user fees are allowable, as described in FEMA Policy FIB 206.402- 120-1 under all active and future grant awards,unless otherwise noted,Pxcept for maintonance plans or extended warranties purchased Incidental to the original purchase of the equipment,the period oovered by maintenance or warranty plan shall not exceed the POP of the speclfic grant funds used to purchase the plan or warranty. Grant funds are intended to support the Coal by funding projects that build and sustain the care capabilities necessary to prevent, protect against, mitigate the effects of, respond to,and recover i from those threats that pose the greatest risk to the security of the Nation.In order to provide recipients tics ability to meet this objective,the policy set forth In FEMA's IS 379, Guidance to State Administrative Agencies to Expedite the Expenditure of Certain DHS/FEMA Grant Funding, initlallyfor FY 2007.2011,allows for the expansion of eligible maintenance and sustalnrnent casts which must be In(9)direct support of existing capabilities; (2)must be an othorwise allowable expenditure under the applicable grant program;(3)be tied to one of the care capabilities In the five mission areas contained within the Goal, and(4)shareable througih the Emergency Management Assistance Compaot.Additionally, eligible costs may also be In support of equipment,training, and critical resources that have ppreviously boon purchased with either federal grant or any other source of funding other than C?MFEMA preparedness grant program dollars. L. Low Enforcement,Torrorlem Provontion(LETP)Activities Allowabig Costs LETP Activitieseligible for LISO of LETPA focused funds Include but are not limited to: a Maturation and enhancement of designated state and major urban Area fusion centers, including Information sharing and analysis,threat neoognition,terrorist interdiction, and intelligence,analysts training and salaries; Coordination between fusion renters and other Intelligence, operational,analytic, or investigative efforts Including,but not limited to Joint Terrorism Task Forces(J17Fs),Field intelligence Groups(FIG&), High Intensity Drug Trafficking Areas(HIOTAs),Regional Information Sharing Systems(RfSS)Centers,crirninal intelligence units,real-time crime analysis centers and DHS Intelligence,operational,analytic,and investigative entitles; Regional counterterrorism training programs for small, medium,and large jurisdictions to exchange information and discuss the current threat environment,lessons learned,andbest practices to help prevent, protect against,and mitigate ants of terrorism; + Support for coordination of regional full-scale training exercises(federal,state,and local law enforcement participation)focused on terrorism-related events; . Law enforcement Chemical, Biological, Radiological,Nuclear,and high yield Explosives detection and response oapabllfties,such as bomb detection/disposal capability deployment, sustainment,or enhancement, Including canine teams, robotics platforms, and x-ray technology; a Implementation and maintenance of the Nationwide$AR Initlative, Including training forfront line personnel on Identifying and reporting suspicious activities,tipslleads, and onllne/social media-based threats,as well as the execution and management•ofthreat assessment pmgrams to identity, evaluate,and analyze indioa#ors and behavlore Indkoativs of terrorism, targeted violence, threats to life, and other orlminal activity; a Management and operation cf artivitles that support the exeautfon of the intelligenco process and fusion centers, inaiuding but not limited#a: Fusion I.iaaison Clfflcer(PLO)programs, security programs to protect the facility,personnel,and inormation,and the protection of privaoy,civil rights, and civil liberties, • Implernentatfon of the"If You See Something, Say Something"campaign to raise public awareness of indicators of terrorism and terrorism-relatod crime and associated efforts to Inureass the sharing of informatieli with public and private sector partners, Including nonprofit organizations. o Note: DHS requires that all public and private sector partners wanting to implement and/or expand the OHS"If You See Something, Say Something"campaign using grant funds work directly with the DIMS Office of Partnership and En agement(C PI;.) to ensure all public awareness materials(e.g.,videos,posters,tri-folds,etc,)are consistent with the DHS's messaging and strategy for the campaign and compliant with the Initiative's trademark,which is licensed to DHS by the New York Metropolitan Transportation Authority,Coordination with QP> ,through the Campaign's Offlce (seesay@hq.dhs,gov), must be facilitated by FWA. 59 s Increase physical security,through law enforcement personnel and other protective measures, by implementing preventive and protective measures at critical infrastructurosite or at,risit nonprofit organizations; « rievalopment of o0untering violent extremism programs, projects, and Initiatives, addressing prevention, Intervention,and diversion efforts,including training on roles of law enforoement and haw to efi'actively partner with law enforcement;developing and promoting trolnlncd sp ci$lt3ttiiljl for liw'66forcament sxecutivOs and'fr6otlino'offlcars on potential bshaaviors and Indicators of violent extremism and how to appropriately analyze and report there;supporting community and law enforcement engagement strategies such as table top exercises, roundtabla events,town hall meetings, and peer to peer activities;funding for existing and/or expansion of law enforcement community relations offorts, support for the development of community engagement plans,and joint projeots to Increase the awareness of violent extremist threats and community mitigatlon solutions; 0 Building and a uaataaining preventive radiological and nuclear tletection capabilities,including those developed through the Seourincg the Cities Initiative;and i Integration and interoperaability of sy,stern s and data, such as computor raided dispaatoh(OAD) and record management systems(RM%to facilitate the collection, evaluation, and assessment of suspicious activity roports,tips/foods,and online/soclal medla-loosed threats M. Low Enforuellri lit koadines>s($HSP,UA61, and OPSO) �- —9Ig5 ,UA$l,OrOPS*Cz,gran'it"fUfl-is-n'say-b6requeoW-an'd-moy_be..approved-on-'a-Gorse-by-ease-be-sis------.—.--- for immigration onfrarcement training In support of the boarder security Mission,Requests for training will be evaluated on a case-by«csase brasis and can only be used for oertificatlon In the section 297(g) program provided by CiHSIIC V,SI-ISP,UASI,or OPSG Sub-Reciplonts with agreements under section 287(g)of the Immigration and Nationality Act(8 U,S,C.§1357(g))to receive delegated authority for Imrnigrastion enforcement within their Jurisdiotlons may also be reimbursed for section 287(g)related operational activities with rpproval from PEMA on a case-by-case basis. For OPSG' Sine-Reoipientrs must be authorized by USBP Headquarters Lind Senors, and operational activities must be coordinaated through a USBP Seotor, OPSG grant funds may be used to Increase operational, m atoriaal, and tochnologictal readiness of SI..TT law enforcement agencies,The Delegation of Immigration Authority,Section 207(g)of the Immigrstion and Nationality Act(INA)praograrn allows as state or local laaw enforcement entity to enter Into a partnership with 10012,render a Joint Memorandum of Agreement(MOA),to receive delegated authority f6r immigration enforcement within their jurisdictions, N. Reglortal Sorder Projects(O.P8G) Sub-Recipients are encouraged to priorifte the acquisition and development of regionol projects on the borders to maxirnlxs lnteroporablilty and coordinotion capabilities among federal a agencies and with state,local, and tribal law enforoemont partners, Suoh regional projocts Include: +► Communloaations equipment: Radio systems and repeaters Integration with regional Intelligence Wid information sharing effort(Le,fusloncenters) o intelligence analyst$ ,a Situational Awareness equipment, 0 Lloonse Plate Reader Networks o Visual detection and surveillance systems o Sensor Systems 0 kctdaar Systomas(for all,and/or marine incursions) o Aircraft systems(manned or unmanned) 0. critioal Emerganoy Supplies(SHSP and UASI) Oritioaal emergency supplies,such as shelf stable products,water, and medical equipment and :supplies are an allowable expense under SI-ISP and UAV,Prior to the allocation of grant funds for stockpiling purposes, each state must have©MS/FE-.MA's approval of a five-year viable 60 t inventory management plan,which should include a distribution strategy and related sustainment costs If planned grant expenditure Is over$100,000.00. If grant expenditures exceed the minimum threshold,the five-year inventory management plan will be developed by the recipient and monitored by FEMA.f;EMA will provide program oversight and technical assistance as it relates to the purchase of critical emergency supplies under UASI.FNMA will establish guidelines and requirements for the purchase of these supplies under UASI and monitor development and status of the state's inventory management plan, P. Construction and renovation($H$P and UASI) I Project construction using SHSP and UA81 funds shall not exceed the greater of$1,000,000 or 15%of the grant award,For the purposes of the limitations on funding levels,communications towers are not;considered construction. Written approval must be provided by DHS1FEMA prior to the use of any HOOP funds for construction or renovation.When applying for oonstruotion funds, recipients shall submit evidence of approved zoning ordinances,ari fhltectural plans,and any over locally required planning permits,Additionally, recipients as required to submit a SF-424C form with budget detail olting the project costs,and an SF-424D Form for standard assurances for the construction project. Recipients using funds for construction projects must comply with the Davis-Bacon Act(oodifled as amended at 40 VAC.§§3141 et seq.), Recipients shall ensure that their contractors or subcontractors for csonstruction projects pay workers no less then the prevailing wages for laborers and mechanics employed on projects of a character life tha+contract work In the civil subdivision of the State in which the work is to be performed.Additional Information regarding oompliance with the DavisBaoon Act, Inoluding Department of E abor(VOL)wage determinations,Is available online at https://www,dot.govlwhd/govoontraczts/dbra.htm. Recipients using funds for construction projects shall also comply with the requirements set forth in the government-wide award term on Deporting Subawards and Executive Compensation located at 2 C,F,R.Part 170,Appendix A,the full text of which Is Incorporated here by reference In the award torms.and conditions, Recipients must comply with the"Build America,Buy America"provisions of the infrastructure - Investment and Jobs Act and E.0, 14006, Recipients of an award of Federal financial assistance from a program for infrastructure are hereby notified that none of the funds provided under this award may be used for a project for Infrastructure unless. (1) all Iron and steel used in the project are produced in the United Wes-this means all manufacturing processes, from the Initial melting stage through the application of coatings,occurred in the United States; (2) all manufactured products used in the project are produced In the United States--this moans the manufactured productwas manufactured in the United States;and tho cost of the components of the manufactured prod cot that ate mined,produced, or manufactured In the United States is greater then 66 peroent of the total cost of all components of the manufactured product, unless another standard for determining the min.lmum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (3) all construction materials are manufactured In the United States.-this means that all manufacturing processes for the oonstruction material oecurrod in the UnitedStates. The Buy America preference only applies to articles, materials,and supplies that are consumed In,Incorporated into,or affixed to an Infrastructures project.As such,it does not apply to toots, equipment,and supplies,such as temporary scaffolding,brought to the construction site and 61 removed at or before the completion of the Infrastructure project. Nor does a Buy Amerloa preference apply to equipment and furnishings, such as movable ohairs,desks,and portable computer equipment,that,are used at or Withill the finished infrastructure project but are not an Integral pad of the structure or permanently affixed to the infrastructure project. Communloaflons TowQrs When applying fbr-funds-to--constroct communication-towersf.Sub-Roolplents shell•svbmlt evidence that the Federal Communication Commisslonle Seotion 106 of the National Historic Preservation Act, Pub, L.No.89-066, as amended, review process has been completed. R, Disposition When original or replacement equipment, including excepted and controlled Items, acquired tinder a - federal award is no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, except as otherwise provided In federal statutes, regulations, or federal awarding agency disposition Instructions,the Cub-Roulplent shall request disposition Instructions from FDEM Office of Domestic Preparedness and the State Administrative Agency shall request disposition instructions from federal awarding agency as required by the terms and conditions of the federal award. Skoopted or oontrolladaquipment shall not be fransferved and shell rentabi In thq possession of the original PENA great rocipiont. Blvd,,Tallahassee,Florida 32399 one(1)year in advance of the expiration of the equipment's posted shelf-life or normal life expectancy or when It has been axpended, The Sub-Recipient shall notify the Division Immediately If the equipment is destroyed, lost,or stolen, S. Insuring the Protootion of Civil Rights As the Nation works towards achieving the National Preparedness Goat, It 10 Important to continue to protect the civil rights of individuals. Sub-Reciplents shall carry out their programs and activities, including those related to the building, sustainmont,and delivery of core capabilities,In a manner that respects and ensures the protection of civil rights for protected.populations. Federal olvil rights statutes,such as Section 308 of the Stafford Act,Section 504 of the Rehabilitation Act of 197% and Title A of the Civil Rights Act of 1964,Ago DisorlminatJo n. Act,along with OHS and FEMA regulations, prohibit discrimination on the basis of race,color, national origin,sex, religion,age, disability,limited English proficiency, or 000notjilc status in connection with programs and activities receiving federal financial assistance from FEMA. Monitoring and oversight requirements In connection with Sub-Reciplent compliance with fedeml civil rights laws are also authorized pursuant,to 44 C,r1i Part 7. In accordance with olvJI rights laws and regulations, Sub-Reolplents shall ensure the consistent and syMematlo fair,just, and IMpartial treatment of all Individuals,,Including Individuals who belong to underserved communities that have been denied such treatment, T. National Incident Management System(NiMS)implementation(HSGP,OPSG,UA$l only) NIMS provides stakeholdors across the whole community with the aharod vocabulary, systems, and processes to successfully deliver the capsibilitts§described In the National Preparedness System. and,Sub-Reciplents of federal preparedness(non-disaster)grant awards,jurisdictions and organizations must sohlev%or be actively working to achieve, all of the RIMS implementation Objectives.The objectives can be found on the NIMS webpage at hdps;//Www,fetna.goV/emorgenoy- managerainims/ti,nplementotion-training, U. FiretNet FIrMiNet provides public safOtY entities with mission-crifloal broadband data capabilities and 1.4 services Including,but riot limited to messaging,image sharing, video streaming,group text, voloo, date storage, application,locatlon-based services,and Quality of Service, Priority,and Preemption, Public safety entities seeking to enhance their operational capabilities using broadband technology may soak grant finding from appropriate programs to support the following: • Planning for Integration of information technology(1T)Infrastructure, software,and site upgrades necessary to Gannett to FirstNet • Handheld broadband devices Including smartphones,feature phones,tablets, wearables, push-to-talk(PTT)devices • Vehicle-mounted or otherwise field operated data devices, such as ruggedized laptops • Network access devices, including portable W-Fl devices, Universal Serial Sus(USB) modemsldongies,trunk-mounted modems,routers • Customer-Owned and Managed(CORM)broadband deployable equipment,enabling public safety to own and dispatch coverage expansion or capacity enhanoement equipment within thelr jurisdiction • Broadband device aooessorlos that enable effloient and safe public safety operations such as headsets, belt clips, oarpieces, remote Sluetooth sensors,ruggedixed oases • Subscriber Identification Modules(SIMs)AJOversal Integrated Circuit Cards(UICCs)to allow public safety users to update existing devices to operate on public safety prioritized services One-time purchase and subscription-based applications for public safety use which could Include,among several other options, enterprise mobility management(BMM), mobile device management(MUM), mobile Virtual Private Network(VPN), Identity services,or cloud service tools $0-Reciplents must be coordinated with the Statewide Interoperabiiity Coordinator(SWIC)and FirstNet on the planning, deployment timellnes, and operational availability of the network deployment within a speoiflc state or territory and to ensure that project does not conflict with network planning efforts and complies with all technical requirements. FirstNet requires participating agencies to demonstrate a subscription to public safety-prioritized broadband services to purchase FirstNet broadband devices or applications,Sub-Reotplents must coordinate with FlrstNet in advance of any strateglo acquisition of broadband LTB equipment to ensura that purchases adhere to all applicable standards for public safety entities, V. SAFECOM All.Sub-Reclpients using preparedness grant funding to support emergency oommunl=tions systems and equipment must meet applicable SAFFCOM Guidance. Sub-Recipients must be coordinated with the SVInC and the State Interoperability Governing Body(StGS)to ensure Interoperabillty and long-term compatibility, W. Cyberseourity Sub-Recipients must use NSGP funds for cybersecurity projects that support the security and functioning of critical infrastructure and core capabilities as they relate to preventing,preparing for, protecting against,or responding to acts of terrorism. Sub-Recipients of FYY 2023 HSGP grant awards will be required to complete the 2022 Nationwide Cybersecurity Review(NCSR), enabling agencies to benchmark and measure progress of Improving their cyberseourity posture. The NCSR is an annual requirement and Sub-Recipients must complete tho first available NCSR offered after this subaward has been Issued, X. Procurement 'rho purpose of the procurement process Is to ensure a fair and reasonable price Is paid for the services provided.Ali procurement transactions shall be conducted In a mariner providing full and open competition and shall comply with the standards articulated in: 0 2 CXA, Part 200; C] Chapter 287, Florida Statues;and, + Sub.Reoiplenft local procurement policy. 63 To the extent that one standard Is rnore stringent than another,the sub-Rsolpient shall foilnw the more stringent standard. For example, If a state statute imposes a strlatar requirement then a federal regulation,then the Sub-Recipient shall adhere to the-requirements of the state statute, The State of Florlda procurement Poky and procedure is as follows; t�i�>tiriG . ......._.......,. .. .. �rc�t�takli�n �qu ee+�„W:.,--•_ .. ... . .. . .. be carried out uslntg good purchasing practices which may include V to$a d99 certification ofWritten ortslettihane._uOles _ 2,bt�0 but ides Submit summary of 2(minimum)written quotes, signed by fha vender T than§000 re rasgnfativ�,.. For vendors not on STD;submit documentation of invltstioin to Md $3l�i3OO _ Process IT�LRMM%,fq1 Pronosgi pP}or intent to Ne otiata(ITN) , All Sole Source FOEM pre-a al is n�iired _ Alternative w Clommoditlos or serv€ces available to the State via outside contract contract source vehicle. A dopy of the executed contract shall be submitted along with ^ ,ertditional quotes If QSA 70 or GSA 84, pormal Compotltivo Solicitatlorisi$36,000 and above and not available on STO Include requires a Scrape of Work that insets all statutory requirements and formal posting or pubilostion propesses.$ubireolplonts shall submit their formal sollcltatlori dooumentation and eubsoq uent vendor selootion docortrentation for spprdVal prior to initiating any work. The Division shall review the solicitation and provide ocmrnente, If any,to the$ub-Recipient, Consistent with 2 C.F.R.§200,326,the Division shell review the sollcitation for compliance with the procurement standards outlined In 2 G.P',R. §200,318 through 206.327 as well as Appendix II to 2 C.F.R.Dart 200.Consistent with 2 C.F.R.§200.318(k),the Division shall not substitute Its judgment for that of the Subs Reolpient. 'White the Sub-Reclpient does not nsod tho approval of the Divislon In order to publish a competitive solicitation,this review may allow the Division to identify deflo)enoles in the vendor rerpilr6ments or in the commodity or service speolf€cations, The Division's review and comments shall not constitute an approval of the soilcitotion, Regardless of the Division's review,the Sub-Recipient remains Y ound by all applicable laws, regulotlons, grid agreement ter►)s. 11 during Its review the Division Identifies any defloloncles, then the Division shall communicate these deficiencies to the Sub-Reciplent as quickly as possible. If the Sub-Recipient publishos a competitivO,solicitation after recelving comments from tho pivi rion that the solicitation Is deficient,then the Division may, 0 Terminate this Agreement In accordanoe with the provisions outlined In paragraph (17)abova;and, 0 refuse to reirnburse the Sub-Recipient for any costa associated with that sclioltation, Exomples of when to use each method. IUpXIjgtWO Jtd: Procurement by seated bidding Is a method whore bids are publicly solicited through formal advertising, it Is whop a Sub-Roolpient can establish precise specifications for a commodity or service defining,with speciflolty,as further outlined In the scope of work. Under this procurement method, the solicitation document used is known as the ITS.sealed bidding is often utilized when the Sub-Reolpienfs requirements are known and specific in detall. 64 The sealed bid method is the preferred method for procuring construction services and Is appropriate when the following conditions ere present: 6 Complete, adequate,and realistic specifications or purchase descriptions are available; 11 Two or more responsible bidders are willing and able to compete effectively forthe business; The Sub-Recipient primarily selects the successful bidder based on price.This Includes the price- related factors included within the sollcifation.Other thsn the responsibility determination,the Sub-(recipient shell not select a contractor on the basis of non-prior-rolate+d factors, Sub-Recipients shall publicly advertise the ITB.The precise manner of advertising depends upon the facts and circumstances of the procurement, subject to any applicable state,focal,andtor tribal requirements, dub-Recipients shall solicit bids ftom an adequate number of known suppliers. The regulation does not provide specific guidance regarding the method for soliciting additional bids or what constitutes an adequate number of qualified sources.These determinations shall be dependent upon the facts and circumstances of the procurement, subject to any relevant state, local, andlor federal requirements.The general requirements for an ITS are as follows: ❑ The ITD shall define the items or services Including any specifications and pertinent attachments so potential bidders can properly respond, Q The subreolpient shall provide potential bidders sufficient time to prepare andsubmit bids prior to the date set for bid opening. ❑ All bids shall be opened at the date,time,and location established In the ITO. l After the official bid opening procedures am completed,the subrecipient shall award a contract to the lowest price bid provided by a responsive and responsible bidder.if specified In the bidding documents,the subroclpient may consider discounts, transportation costs,and life cyole costs to determine which bid Is the lowest. If using the Sealed Bidding method of procurement,the subroclpient shall dooument the procurement history.Examples of circumstances under which a subreciplent may reject an Individual bid inofude but are not limited to; 0 The bid falls to conform to the essential requirements or applicable specifiaationsas :- outlined in the ITB; 0 The bid fails to conform to the delivery schedule as outlined in the iTS; Q The bid Imposes conditions that would modify the requirements as outlined In the ITB; © The Sub-Recipient determine,%that the bid prioo Is unreasonable; EJ The bid Is submitted by a suspended or debarred vendor;andfor 0 A bidder fails to furnish a bid guarantee when such a guarantee is required. The contract should then be awarded to the responsible and responsive vendor who submits the lowest responsive bid.The Subrooipiant shall also provide a justification letter to the Division supporting their selection. aggUgg fg[.BMpMW: Under this procurement method,the solioitotion document used Is also known,as the RFP.Proposals are an acceptable method of procurement when the nature of tha procurement does not lend Itself to sealed bidding and when a oostwreimbursement contract Is appropriate. Through this process,vendors can compete on a cost basis for like Items or services.The request for proposals method of procurement is an acceptable method of procurement,where non-state entities cannot base the contract award exclusively on price or 65 pries-related factors due to the nature of the service or property to be acquired. Simply put, the SubriReciplent can describe what it wants to accomplish but the methods or moans to accomplish the desired outcome cannot be easily deflned.An RFP is appropriate when the following conditions are present: Q The Sub-Reclpient cannot base the contract award exoluslvely on prico or prloa- --_—._.. related factors due to-the nature or-the service or property to .e acquired; . . ... © The requirements are less definitive, more development work is required,or there Is a greater risk of performance; 0 Technical capability, past performance,and prior experience oonsiderations playa dominant role in source selection;and/or 0 Separate discussions with Individual offerors are expected to be necessary after they have submitted proposals.This Is a key distinction from the sealed bidding method of procurement where discussions with individual bidders are prohibited and the contract shall be awarded based on price and price-related factors alone. The Sub•keelplont shall publicize their RFP,The manner of the advertising depends upon the foots and circumstances of the procurement,subject to state, local, and/or tribal requirements. Within the advertisement,the Sub�Recipient small Identify all evaluation factors and their relative frnp,rtance�.Ttae_fail wo g-provifts several ccnsiderafinns for-dev vping. ..--- 0 The evaluation factors for a specific procurement should reflect the suhjebtmetter and elements that are most important to the Sub-Recipient, 0 The evaluation factors may Include such things as technical design,technical approach, length of delivery schedules,past performance,and quality of proposed personnel, Q The SubAsolplent may use any one or a combination of source selection approaches as permitted under state,local,and/or tribal laws, regulations, and procedures, and these approaches will often dyer based on the relathreimportance of price or cost for the procurement. If permitted by the Sub-Recipient,written procurement procedures, and applicable state, local,and/or tribal law,the Sub-Reciplent may award a contract to the offeror whose proposal offers the"best value"to the Sub-Recipient.The solicitation shall also Inform potential offerors that the award shall be made on a"best value"basis, whloh should Include a statement that the Sul-recipient reserves the right to award the contract to other than the lowest-priced offeror. 11 The RFP shall identify evaluation factors and their relative importance;however, they need not dlsdose numerical or percentage ratings or weights. 0 P`RMA does not require any spoolflo evaluation factors or analytic process, but the evaluation foGtors shall support the purposes of the grant or cooperative agreement, The Sub-Recipient shall consider any response to a publicized request for proposals to the maximum extent practical. In addition to publicizing the request for proposals,non-$tat*entities shall solicit proposals from an adequate number of offerors, providing them with sufficient response time before the date set for the receipt of proposals. Determining an adequate number of sources shall depend upon the facts and circumstances of the procurement,subjeot to relevant state, local,and/or tribal requirements. The Sub-Raolplent shall have a written method for conducting their technical evaluations of the proposals received and for selecting offerors.When evaluating proposals, PIMA expects the Sub-Reoipient to consider all evaluation factors specified In its solicitation documents and evaluate offers only on the evaluation factors included in the solicitation documents.A Sub- Recipient shall not modify its evaluation factors after proposals have been submitted without re- opening the solicitation, In awarding a contract that will include options, fil"IU1A expects the Sub- Recipient to evaluate proposals for any option quantities or periods contained In the solicitation If It intends toexercise those options after the contract is awarded. 66 The contract shall be awarded to the responsible offeror whose proposal is most advantageous to the program with price and other reactors considered. r If the Sub�Reclplent has determined that an ITB or an APP will not result In the best value,the Sub-Reclplent may procure commodities and contractual services using the ITN process.The procurement file shall be documented to support why an ITS and a RFP will not result In best value(287.067(1)(c), Florida Statutes), Contracts that exceed$1 million require a r=lorlda Certified Contract Negotiator.Contracts more than$10 million In any fiscal year, requires a project Management Professional on the team. Formal competitive solicitation postings or publication an an organization's webslte will not be accepted as it discourages true competition.Effective FY2023 such postings must be via a public fortam for example the Florida Administrative Registry,local ncwspaper, etc. The Division shall pre-approve all scopes of work for projects funded under this agreement.Also, to receive reimbursement from the Division,the sub-Reciplent must provide the Division with a suspension and debarment form for each vendor that performed work under the agreement. Furthermore, if requested by the Division,the Sub-Reciplent shall provide copies of solidltation documents Including responses and justification of vendor selection. Contracts may Include: State Term Contract:A State Term Contract is a contract that Is competitively procured by the Division of State purchasing for selected products and services for use by agencies and eligible users.Florida agencies and eligible users may use a request for quote to obtain written pricing or services information from a state term contact vendor for commodities or contractual services avalloble on a state term contract from that vendor, Use of state term contracts is mandatory for Floride agencies in accordance with section 287,066,Florida Statutes, Alternate Contract Source:An Alternate Contract Source is a contract let by a federal, state, or local government that has been approved by the Department of Management Services, based on a determination that the contract Is cost-effective and In the best interest of the state,for use by one or all Florida agencies for purchases,without the requirement of competitive procurement. Alternate contract souress are authorized by aubseution 287.042(16), Florida Statutes,as Implemented by Rule 6OA-1.046, Florida Administrative Code. General Services Administration Schedules:The General Services Administration(GSA)Is an Independent agency of the United States Government. States,tribes, and local governments,and any Instrumentality thereof(such as local education agencies or Institutions of higher education) may participate In the GSA Cooperative Purchasing Program.), Refer to the appropriate GSA Schedule for additional requirements. Y. IPiggybacking The practice of procurement by one agency using the agreement of another agency Is called piggybacking. The ability to piggyback onto an existing contract is not unlimited.The Sub Recipient's written procurement policy shall be submitted to the Division and shall allow for piggybacking.The existing contract shall contain language or other legal authority authorizing third parties.to make purchases from the contract with the vendor's consent,The terms and conditions of the now contract, including the Scope of Work, shall be substantially the same as those of the existing contract and approved by the Division,The piggyback contract shall not exceed the existing contract In scope or volume of goods or services.A SO-Reciplent shall not use the preexisting contract merely as a"basis to begin negotiations"for a broader or materially different contract. 67 Seotion 216,971,Florida gtatutoG Statutory changes enacted by the Legislature Impose additional requirements on grant and Subw Recipient agreements funded with federal or state flndnciel aselstmhoe. Section 21OVI(1) statoe: An agency agreement that provides state financial assistance to a Roclpiant or Sub-11e01plent,as _.__..ti7i� 'tnarrris'era�ta'r€tied iff eocti'on213.97, Florida Statutes;or that'provides•federol financial assistance to a Sub-Reciplent, as defined by appliCsble United States Offics of Management and Budget circulars,shall Include all of the following, A provision specifying a Scope of Work that clearly establishes the tasks thatthe Reolplent or dub-Reclplont Is required to perform, ► A provision dividing the agreement Into quantifiable units of deliverabNes that shall be received and accepted In writing by the agency before payment. l5ach deliverable shall be directly related to the Scope of Work and specify the required minimum level of service to be perfortmd and the criteria for evaluating the successful completion of each deliverable. * A provision specM/Ing the financial consequences that apply if the Recipient or,Sub __. __,. �► eoippfent_fails_ty-perfter.�n_ti e._t trtlm mlQ�[Jof setv..IcqZtequired by._the agreement,The prcvislan can be excluded from the agreement only If flnenciai consequences are prohibted by the federal agency awarding the grant. Funds refunded to a strata agency from a Recipient or Sub-Roolplent for failure to perform as required under the agreement may be expended only In direct support of the program from which the agreement originated. * A provision specifying that a Recipient or$0-Reolp€ent of federal or state financial assistance may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period, # A provision specifying that any balance of unobligated funds which has been advancedor paid shall be refunded to the state agency, e A provision specifying that any funds paid In exoess of the amount to which the Recipient or Sub-Reciplent is entitled under the terms and conditions of the agreement shall be refunded to the atate agency. + Any additional Information required pursuant to s.215.97. Z Unallowable Procurement Practices Noncompetitive Pricing practices; Noncompetitive pricing practices between firms or between affiliated companies are prohibited, 8ubrecipients shall undertake reasonable efforts to ensure that prospective vendors have not engaged in noncompetitive pricing practices when responding to a solloltstion,and that they themselves have not when soliciting vendors.If nonoompstitivo pricing practices are Identified,the activity shell be rsportod to the Division, geiow are common noncompetitive pricing practloss: old rigging;Occurs when ooni ioldrig competitors raise prices under a prooess where a purchaser acquires goods or services by soliciting competing bids, Competitors agree In advance who will submitthe lowest priced or winning laid on a oontract, Bid rigging takesmany forms,but conspiracies usually fall into one or more of the following categories; bid suppression, complementary bidding,and bid rotation. M 811 suppression: Where one or more oompetitor(s),who otherwise would be expected tobid or who have prevloualy bid, agree to refrain from bidding or withdraw a previously submitted bid so that the designated winning competitor's bid will be accepted. 6� i i r Compiemontary bidding:Also known as"cover"or"oourttasy"bidding,occurs when some competitors agree to submit bids that are either too high to be accepted or contain special terms that will not be acceptable to the buyer.Such bids are not Intended to secure the buyer's acceptance but are merely designed to give the appearance of genuine competitive bidding while making the designated winning oompatitor's bid appear most attractive. Complementary bidding schemes are a frequent form of bid rigging.They defraud purchasers by creating the appearance of competition to conceal secretly Inflated prices. • Bid rotation:A scheme where all conspirators submit bids but take turns being the lowest bidder.The terms of the rotation may vary.For example,competitors may take turns on contracts according to the size of the contract, allocating equal amounts to each conspirator, or allocating volumes that correspond to the size of each conspirator company, Z.1 Unique Entity Identifier and Syatem for Awaird Management(SAKI) Sub-Recipients for this award shall; a Be registered in SAM; • Provide a valid UEID/SAM number;and e Continue to maintain an active UEI with current information stall times during which It has an active federal award, Z.2 Reporting Requirements 1. Quarterly Programmatic Reporting: The Quarterly Programmatic Report Is due within thirty(30)days after the end of the reporting periods(March$1,June 30,September 30,and December 31)for the life of this contract. • If a report(s)is delinquent,future financial reimbursements shall be withheld untgthe Sub-Recipient's reporting Is current, ► If a report goes three(3)oonsecutivo quarters from date of execution without the Sub- Recipient reflecting any activity and/or expenditures it shall result In the issuance of a noncompliance letter,and a written justification shall then be provided. o Based on the Division's determination,the Sub-Recipient shall have thirty(30) days to submit a lottsr of appeal to the Division. o Sub-Recipients shall only be allowed one opportunity to appeal o If the appeal Is denied, or if there is no rasponse to the notification of nonoompliance,the Sub-Recipient's funds shall be terminated. +� if a report gees four(4)consecutive quarters from date of execution without the Sub- Recipient reflecting any activity and/or expenditures, It shall result in termination Of the agreement. EmarAmmidlaRmLlIns BOOM R pcgrting Period Fte rt dueto P1DEM no later than Janual 1 through,March 31 April 30 April °I throw h June 30 July 31 July 1 through 82ptember 30 October 31 October I through December 31 January 31 2, Programmatic Reporting-Biannual Strategic Implementation Report(98111); After the end of each reporting period,for the life of the contract unless directed otherwise,the SAA,will complete the Biannual Strategic:Implementation Report In the Grants Reperting Tool 69 (GRT)https://www,reporting.odp.dhs.gov.The reporting periods are January 1-June 30 and July I-Dacernber 31.Data entry Is scheduled for December I and June I respectively.Future awards and reimbursement may be withheld If these reports are delinquent. 3. Reimbursement Requests: A request for reimbursement may be sent to your grant manager for review and approval at any - time during the contract period. FRO11rhIdUrsetnents shall h6 requested Within ninety(90)calonder" days of expenditure of funds,and quarterly at a minimum. Failure to submit request for reimbursement within ninety(90)calendar days of expenditure shall result In denial of reimbursement, The$04W(plent should Include the category's corresponding line-item number In the"Detail of Claims"form.This number can be found In the"Proposed Program Iludger.A llne4tem number Is to be included for every dollar amount listed In the"Detail of Claims"form. 4. Close-out Programmatic Reporting'. The Close-out Report Is due to the Florida Division of 5mergancy Management no later than Sixty (60)calendar days after the agreement is either completed or the agreement has expired. 6. Administrative Closeout An administrative closeout,may be conducted when a recipient Is not responsive to the Division's reasonable eflbrts to c;ollact required reports,forms,or other documentation needed to complete — -tffe"itiiid 6 fd'"wed if Wof 61666dut-pro"ads"'S,"Thb,Division shall rhdK61KNd(3)Wf Ift0h eittdh)Pts to-' collect required Information before Initiating an administrative closeout. If an award Is administratively closed,the Division may decide to impose remedies for noncompllanC4 per 2 C.F.R.§200.339, consider this Inforriiatlon in reviewing future award applications, or apply special conditlone to existing or future awards. Z.3, Period of Performance(POP)Extensions An extension to the period of parformanoe Identified In the agreement Is allowable underlimited circumstances and shall only be considered through formal,written requests to the Division,All extension requests shall contain specific and compelling justifications as to why an extension to required, and shall address the following: 1. The grant program,fiscal year,and agreement number, 2, Reason for the delay-Ineluding details of the legal, policy,or operational challenges that prevent the final expenditure of awarded funds by the deadline; 3. Current status of project activity; 4. Requested POP termination date and new project completion date; 6. Amount of funds reimbursed to date; 6. Remaining available funds; 7. Budget outlining how the remaining funds shall be expanded; 8. Plan for completion,Including milestones and timsframes for achieving each milestone and the position or person responsible for Implementing the plan for completion;and 9. Certification that the aotivity(les)shall be completed VONA the extended POP Without any modification to the original statement of work, as described In the investment justification OnOar> approved by FEIVIA. �xtsnslon requests are typically granted for no more then g six(6)month period,and shall be granted only due to compelling legal, policy,or operational challenges, Extension requests shall only be considered for the following reasons: • Contractual commitments by the recipient or Sub-Reolplont with vendors prevent completion of the project within the existing POP; • The project shall undergo a complex environmental review that cannot be completed within the existing POP; 70 • Projects are long term by design, and therefore acceleration would compromiseccore programmatic goals;or Where other special or extenuating clrcumslances exist. Sabrociplent's shall be limited to one(1)extension over the grant period of performance. Extension requests skull not be considered within the last one hundrod elghty(180)days of the grant period of performance. ZA Programmatic Point of Contact Contractual Point of Contact Programmatic Point of Contect Chanda Jenkins Klzxy K Caban 2586 5humard Oak Blvd, 2566 Shumard Oak Blvd. Tallahassee, I"I.32309.2100 Tallahassee, FL$2399-2100 (880)815-4342 (850)8164348 Chanda,Jenklns MA ftorlde,com Kizx .Caban ern florlda,com z.8, Contractual Responsibilities r The FDEM shall determine eligibility of projects and approve changes in Scope of Work, i * The FDEM shall administer the financial prooesses, Z.G. Pailure to Comply Failure to comply with any of the provisions outlined above shall result In disaliowanceof reimbursement for expenditures. (Remainder of page Intentionally left blank) 71 ATTAOMMENT 0 Dr-LIVERABL98 AND PERFORMANCE State Homeland Soo tority Prograin(116GP), H8GP supports the Implementation of risli driven, oepabliltlee-based State Homeland Security gtrategfet to address capability targets set InUrban Area, State,and regional Threat and Risk lWessments(THI RAS),The capability levels aro assessed In the State Preparedness Report.(SPR)and in.form plan.n.Ing,..organization,'' equipment,training, and exercise needs to prevent, protect against,mitigate, respond to,and r(Doover from acts of torrorlarn and other catastrophic evejlts. Planning DolliveraWs:Subject to the funding IIrnitatlons of this Agreement, the Division shall reimburse the Sub-Keolplant for the Actual Cost of 6MMOSSfUlly completing planning setivitlos consistent with the guidelines contained In the Comprehensive Preparedness Guide OPG 101 v.2. For additional information, please see https://wwW.feMa-gov/smorgency-managorsinational-properedneselplan or grant guidance (NOtJ00 Of Funding Opportunity). Fql,the I)Lirposea of this Agrooment, any planning aotivitysuch as those associated with the Threat and Hazard Identifloaflon and Risk Analysis(THIRA), State preparedness Report(813%and other planning Activities that support the National Preparedness Goal (NPG)and place an erriphaels on updating aW maintaining a current Emergency Operations Plan(EOP) are eligibie. The$0-Re4lent can successfully cbmPlOtO a planning outivity either by creating or updating-suoh orgarilization Deliverable; Subject to the funding limitations of this Agreement,the Division shall rairnburse the Sub-Recipient for the actual eligible costs for Personnel,Intelligenoe Analysts,Overtime and Operational Overtime, gxorefte Deliverable: Subject to the funding limitations of this Agreement,the Division shall retirriburse the Sub-Reofpionl;for the actual cost of successfully oompietlig an exercise which meets the 00POrtrilent of Homeland Security Homeland Security Exerolso and Evaluation Program(HSESP).standards and is listed In A)the State of Florida IPP, and 0)County or Regional TEP for the regl%In which the Sub- Recipient is geographically located, information reloted to TEPs and HSEEP oarripliance can be found online at,, littps:/twww,fema,gov/emorgency-manaVersinational-prepgtredness/exeralses/hseep.For the purposes of thi's Agreement,any exercise which Is compliant with H$EEP standards and contained In the State of Florido Ipp quialifles as an authorized exercise.The Sub-Reolpient can successfully complete an authorized exerolse either by attending or oonduotlng that exercise. Training 0011VOrat)[0:Subject to the funding limitations of this Agreement,the Division shall reimburse the Sub-Recipient fQr the actual cost Of successfully completing a training course listed on the Department of Homeland Security(OHS)approved course oatalog. For non-DHS approved 00UMS the Sub-Realplent shall obtain advance FDEM approval using the Non-"I ED form by contacting their grant manager.The C. course catalog is available online at:http://training.fama-govi. For the purposes Ofthis Agreement, any trainin course listed orl the J)H$approved course catalog qualifies as an authorized course.The Sub-Recipient can successfully complete an authorized ocurse either by attending or conducting that-course. 5quipmord-Delliverable., Subject to the funding limitations of this Agreement, the Division shall reimburse the Sub-Reciplent for the actual cost of purchasing An Item Identified In the approved project funding template and budget of this agreement and listed ran the DH8 Authorized Equipment List(AEL), For the purposes of this Agreement,any item listed on the A15L quWfles as an authorized Itom.The 21 allowable prevention, protection, mitigation,response, and recovery equipment categories and egulpment standards for HSGP are listed on the web-based version of the Authorized Equipment List(AEL)on the Lessons Learned Information System at http:i/www,fema,gov/suthorized-equipment-list.In addition, agencies shall be responsible for WaInIng and maintaining all necessary certifications and licenses for the requested equipment, Marragement Deliverable:Subject to the funding 11mitations of this Agreement,the Division shall reimburse the Sub-Recipient for the actual cost for Management and Administration(M&A)acttvitles. Costs for allowable Items shall!be reimbursed if Incurred and completed within the period of performance,In accordance with the Budget and$cope of Work,Attachments A and a of this agreement. [Remainder of page Intentionally left blanIq i I i 73 ATTACHMENT 0 Program Statutes and Rogulatlone 1) Age Discrimination Act of 1976 42 U.S.C. §6101 et$eq, 2) Americans with DIsabiiltles Act of 1900 42 U,S.0, 12101-12213 :. . 3) Chapter.473,.. _._.. 4) Chapter 216, H,.lorlidg tatuALS _..... 5) chapter252,flgrift.�lt a, G) Title VI of the Civil Rights Act of 1064 42 U.S.C, 2000 et seq. ?� Title Vlll of the Civil Rights Acts of 1068 42 U.&C, § 3801 at seq, 8 Copyright notice 17 U.S.C,§§401 or 402 9) Assurances,Administrative Requirements, Gust principles, Representatlons and CorIN0000118 2 0,P.R, Port 200 10) Debarment and Suspension executive Orders 12549 and 120589 11) Drug Free Workplace Act of 1088 41 U.S.C. §701 et$eq. 12) Dupiioation of Benefits 2 C.F.R. Part 200, Subpart l" 13) Energy polloy an t Conservation Act 42 U,S.C, §6201 et$eq, 14) wise Claims Act and Program Fraud CIA Remedies 31 U.S.C.§ $720.3733 also 311.4.a4. � 3801-3812 §_411102 also 49 U.S.C, §40113� 18) motel anti Motel Firs Safety Act of 190016 U,S.C.§2226a 17) LdDhying Prohibitions 31 U.a,C,§ 1362 1s) Patents and Intellectual Property Rights 35 U.S.C. §200 of seq, 10) Procurerr,ent of Recovered Materials section 0002 of Solid Waste Disposal Act 20) Terrorist Flnencing Executive Order 13224 21) Title IX of the Education Amendments of 1972(�quai Opportunity in Education Act)20 U.S.C.§ 1681 et seq, 22) Trafficking Vio lens Protection Act of 2000 22 U.S.C.§7104 23) Rehabilitation A0 of 1073 Section 504,20 U,8.0, §794 24) USA Patrivt,Act of 200118 U.S,C, § 175-172c 26) Uvhistleblower Protection Act 10 U.S,C,§2409,41 US,C.§4712,and 10 U,$.C.§2324,41 U,S,C. §4304 and§4310 26) 63 Federal Register 0034 27) Rule Chapters 27P-,O, 27P.11,and 27P-19, Florida Administrative Code 28) Section 287.138,Florida Statutes 29) Publio Trust and Public Safety Executive Order 14074 i 74 ATTACHMENT E JUSTIFICATION OF ADVANCS PAYMENT $UB-RECIPIENT: i.w..w.. Requests for an advance shall be submitted at the time of agreement execution or approval of the LHP, If required.If you are requesting an advance,Indicate same by checking the box below [ ]ADVANCE REQUESTED(Maximum request amount may not exceed fifty percent.) Advance payment of$ Is requested. Balance of payments will be made on a reimbursement basis,This advance will be used on equipment speolfic pro]eots within the budget of the agreement. We would not bo able to operate the program without this advance. If you are requesting an advance,complete the following chart and line-Item justification below. - i ra i sys to cam Ste Fun in Smaunt ra uected I 4nNl� i"I r" n J11aleIGA�,ILW(For each line Itom,provide a detailed justification explaining the need for the cash advance.The Justification shall Include supporting documentation that clearly shows the advance shall be expended within the first ninety(Bll)days of the contract term or approval of the EHP,If required.Support documentation should include but Is not limited to the following:quotes for purchases,delivery timolines, salary and expense projections,etc.to provide the Division reasonable and necessary Justification.Any advance funds not expended within the specified tlrnaframe shall be returned to the Division Cashier,2689 Shumard Oak Boulevard,Tallahassee,Florida 32399,within thirty(30)days,along with any interest earned on the advance) 6REQt19878 FOR ADVANCE IAA YIi OWS SHAM BE CONSIDERED ON A CASE-BY-CA$0 BASIS' **EHp SHALL EE COMPLETED AND APPROVED,B Y FEMA PRIOR To ADVANCE" Signature of Stab-Reciplent Date; Name and Title of 8ubrl�eoipient 75 ATTACHMENT F WARRANTIES AND REPRSUNTATIONS Flq_aOpolql Mans - .9=0A The Sub.Reolplant's finanolal management system shall comply with 2 O.F.R. 200,3022. ao—OvArUDA Any proGUrernOnt undertaRen with funds authorized by this Agreement shall oomply with the requirements of 2 0.5.R,§200, Part D—Post Federal Award RequIrernsnis—Procurement Standarde,(2 C.F.R. 200.318 through 200,32.7), 99021003 The $uh-Reolpisnt shall have its offloes open fOr buriness.with the entrance door open to the pubilo, and at least one,employee on site, from: ----mond -PrIday- "I'll, All subcontractors or employees hired by the Sub-Reelplentaball have all current 110anses and permits required for the padloular work for which they are hired by the Sub-Realplent. t,Remalndor of page Intentionally left blank) 76 ATTACHMENT 0 CERTIFICATION REGARDING DEBARMONT,SUSPENSION,INELIGIBILITY AND VOLUNTARY EXCLUSION Subcontractor Covered Transactions The prospective subcontractor, ,of the sub-Roolplent certffles,by submission of this document that neither it, Its principals,nor its affiliates are presently debarred,suspended,proposed fbr debarment,declared Ineligible,voluntarily exciuded,or i dlsqualiffed from participation in this transaction by any federal department or agency. SUB-COWRACTOR; By-� .Signature Sub-Recipient's Name Name and Tltle rDEM Agreement Number Street Address City,State,Zip Date 77 ATTACHMENT H STATEMENT OF ASSURiANCeS All of the Instruotlons, guidance, limitations,and other conditions set forth in the Notice of Funding Opportunity(NOFO)for this program are incorporated here by reference in the terms and conditions of your award,All Solo-Recipients shall comply with any such requirements set forth In the program NOFO. All Sub,Roolplents who receive awards made under programs that prohibit supplanting by law shall ensure that federal funds do not replace(supplant)funds that:have been budgeted for the some purpose through non-federal sources. All sub-Recipients shall acknowledge their use of federal funding when Issuing statements, press releases,requests for proposals, bid invitations, and other documents describing projects or programs funded In whole or In part with federal funds. Any cost alloomble to a particular federal award provided for In 2 CY R. Dart 200, Subpart lT shall not be oharged to other federal awards to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes,regulations, or terms and oonctitlons of the federal awards,or for other reasons.However, this prohibition would not preclude a;pub-Reciplent from shifting costs that are allowabia under two or more federal awards in a000rdanco with existing federal statutes, regulations,or the terms and conditions of the l r Sub-Rsciplonts are required to comply with the requirements set forth in the government-wide Award "Germ regarding the$ystem for Award Management and Universal Identifier requirements located at 2 QKR. part 25,Appendix A, the full text of which incorporated here by referanoe in the terms and conditions of your award, All Sub-Recipients shall aoknawiedge and agree to comply with appiioable provisions governing INNS access to records,a000unts,documents, Information, fsollitles, and staff, I, Sub-recipient shall cooperate with any compliance review or compliant investigation conduoted by the State Adniinis#rstive Agency or DHS. 2, Sub-Reciplent shall alive the Stotts Adminlotrative Agency,DIMS or through any authorized representative, access to and the right to examine and copy, records,accounts,and other docurrrenta.and sources of information related to they federal finanoiai assistance award and permit access to facilities, personnel,and other individuals and Information as may Wnecessary, as required by DHS regulations and other applicable laws or program.guidances, 3, Sub-Reclpiant shall submit timely,complete, and accurate reports to the Division and maintain appropriate backup documentation to support the,reports, Sub-Fteoipients shall also oomplywlth all other special reporting,date collection and evaluation requirements,as prescribed by law or detailed In program guidance. 4. Sub.keoiplont shall acknowledge their use of federal funding when Issuing statements,press releases,requests for proposals,bid invitations,and other documents describing projects or programs funded In whole or In part with federal funds. 5, Sub-ReaipIant who receives awards made under programs that provide emergency communications equipment slid its related activities shall comply with SAFECOM guidance for niergenoy Communications grants, Including provisions on technical standards that ensure and enhance Int®roperable communications. 6, When original or replacement equipment aoquired under this award by the Sub-Reolplent Is no longer needed for the anginal project or program or for other activities currently or previously , 78 supported by DHS/F5MA,you shsil request Instructions from the Division to make proper disposition of the equipment pursuant to 2 C.F.R. §200.313, 7, DH8/F'EMA funded activities that may require an Ship review are subject to FEMA's - Environmental Planning and Historic Preservation(EHP) review process.This review hoes not address all federal,state,and local requirements.Acceptance of federal funding requires j recipient to comply with all federal, state,and local laws, Failure to obtain all appropriate federal,state, and local environmental permits and clearances may jeopardize federal funding, If ground disturbing activities occur daring construction, applicant shall monitor ground disturbance,and If any potential archeological resources are discovered,applicant shall Imrnedlatoly cease work In that area and notlf the pass-through entity,if applicable,and DHS/1~EMA. 8, Sub-Reoiplents are required to comply with the Build America, Buy America Act(BABAA), which was enacted as part of the Infrastructure Investment and Jobs Act Sections 70901- ; 70927, Pub. L. No. 117.68 (2021); and Executivo Order 14005, Ensuring the Future Is Madein All of America by All ofAmarioa's Workers, 9, Sub-Reclpient shall comply with the applicable provisions of the following laws and policies prohibiting discrimination; a. Title VI of the Civil Rights Act of 1904, as amended,which prohibits dlscrlminationbased on race, color, or national origin(Including limited English proficiency), b. Section 604 of the Rehabilitation Act of 1973,as amended,which prohibitsdiscrimination bssed on disability. c. Title IX of the Eduoadon Amendments Act of 1972,as amended,which prohibits discrimination based on sex in education programs or activities. d. Age Discrimination Act of 1975,whloh prohibits discrimination based on age, e, tl,$, Department of Homeland Security regulation 6 C,F.1R.Part 19,which prohibits discrimination based on reilglon in social service programs, (Ramainder of page Intenitonally loft blank] 79 ATTACHMENT I Provisions: MANDATORY CONTRACT PROVISIONS Any contract or subcontract funded by this Agreement shall contain the applloabio provisions outlined in Appendix 11 o 2 G;F"R' Part 200,'Iti 1�the ragpo s16111ty of the Suk-Refolplent'to Inralude•the•require - - provlsions,The following is a list of sample provisions from Appendix 11 to 2 C.RR. Fart 200 that MR be required:' Appendix It to part 200Contract Provisions for Non-ftdoral Entity Contracts Under Fedorol Awards In addition to other provisions required by the federal agenoy or non-federal entity, all contracts made by the non-fedorat entity under the federal award shall contain provisions covering the following,as applloable. (A)Contracts for more than the simplified acquisition threshold,which Is the Inflation ad)ueted amount determined by the Civilian Agency,Acquisition Council and the Defense Acqussition Regulations Council(Councils)as authorized by 41 U.S,C. 1008, shall address administrative, contractual,or legal remedies In Instanoe a where contractors violate or breach contract terms,and provido for such sanctions (6)All contracts in excess of$10,000 shall address termination for cause and for convenloncoby� the non-federal entity including tho mannor by which It will be affected and the basis forsettlement, (C) Equal Employment Opportunity, Except as othenNise provided under 41 OFR Dart 60, all contracts that meet the definition of"federally assisted construction contract"in 41 CPR part 60.1.3 shall Include the equal opportunity clause provided under 41 CFR 60-1.4(b),in accordance with Fxecutivo Order'11246,"Equal Employment Opportunity"(30 FR 12310, 12935, 3 OFR Part, 1904.1065 Comp., p. 330), as amended by Exeoutivo Order 11376,"Amending 5xecutive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 OFR part 60,"Offloe of wadaral Contract Compliance Programs,Equal Employment Opportunity, Department of Labor." (D) Davis-S aeon Act, as amended(40 U,S,C. 3141.3146),When required by federal program legislation,all prime construction contraots In excess of$2,000 awarded by non-federal ontitles shall include a provision for compliance with the Davis-Bacon Act(40 U,$.C. 3141.6144,and 3146-3148)as supplemented by Department of Labor regulations(:29 CFR Part 6,%abor Standsrds Provisions Applicable to Contraots Covering Federally Financed and Assisted Construction"), In accordance with the statute,contraotors shall be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified In a wage determination rtla+de by the Secretary of Labor. In addition, i contractors shall be required to pay wages not loss thsn once a week,The non-foderal entity shall pieGea copy of the ourrent pmvellinp wage determination Issued by the Department of Labor in each soilcitation, The deolsian to award a oontroot or subcontract shall be conditioned upon the acoeptanoe of the wage determination,The non-federil entity shali report all suspected or reported violations to the federal awarding agency,The contracts shall also include a provision for compliance with the Copeland"Anti- Kickback"Act(40 U.S,C. 3145), es supplementer)by[)apartment of Lo4or regulations(29 CFR Part 3, "Contractors and Subcontraotors on public wilding or Public Work Financed In Whole or In Pail by Loans or Grants from the Vnited States,").The Act provides that each contractor or Sub'Reciplent shall be prohlbited from Inducing,by any means,any person employed In the construotion,completion,or reptairof public work,to dive up any part of file oompensation to which he or she is otherwise:entitled,The non- federal entity shall report all suspected or reported violations to the federal awarding agency, (15)Oontraot Work Hours and Safety Standards Aot(40 U,8.0, 3701.3706),Wh+sro applicable,all contracts awarded by the non-federal entity in excess of$100,000 that involve the employment of mechanics or laborers shall Include a provision for compliance with 40 U,S,C. §§$702 and 3704, as stipplomented by Department of tabor regulations(20 CPR Dart 6). Linder 4011.S.C,§3702 of the Act, each contractor shall be required to compute the wages of every moohanic and laborer on the basis ofa For example, the Davls-Bacon Act is not applicable to other FRMA grant and r,00perative agreement programs, inpluding the Public Assistance program or Hazard Mitigation Grant Program; however, Sub- Rociplent may include the provision In Its subcontracts. i standard work week of forty(40)hours,Work In excess of the standard work week Is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked In excess of forty(40)hours in the work week.The requirements of 40 U,6.0, §3704 are applicable to construction work and provide that no laborer or mechanic shall be required to work In surroundings or under working conditions which are unsanitary,hazardous or dangerous.These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market,or contracts for transportation or transmission of Intelligence. (F) Rights to Inventions Made Under a Contract or Agreement if the federal award meets the definition of"'funding agreement"under$7 GFR§401.2(a)and the recipient or Sub-Recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties,assignment or performance of experimental,developmental,or research work under that"funding agreement,"the recipient or Sub-recipient shall comply with the requirements of 37 CPR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreement$,"and any implementing regulatioiis Issued by the awarding agency, (G)Clean Air Act(42 U.8,0.§§7401-7671q.)and the Federal Water Pollution Control Act(33 U.S.C. 1251-1387),as emended—Contracts and subgrants of amounts in excess of$160,000 shall i contain a provision that requlros the non-federal award to agree to comply with all applicable standards, orders or regulations Issued pursuant to the Clean Air Act(42 U.S.C.§§740147071q)and the Federal Water Pollution Control Act as amended (33 U.S.C. '§§ 1251-1387.).Violations shall be reported to the federal awarding agency and the Regional Office of the Fnvironmental Protection Agency(EPA), (M) Debarment and Suspension(Executive Orders 12549 and 1268% -A contract award(see 2 CFR§ 180.220)shelf not be made to parries listed on the governmentwide Exoluded Parties ListSystem In the System for Award Management(SAM), in aocordanos with the OM0 guidelines at 2 CFR 180 that Implement Executive Orders 12649(3 CFR Part 1080 Comp.,p.189) and 12669(8 OFR Part 1989 Comp.,p.238),"Debarment and Suspension,"The Excluded Parties list System In SAM contains the names of parties debarred, suspended,or otherwise excluded by agencies,as well as parties declared Ineligible under statutory or regulatory authority other than Executive Order 12648. (1)Byrd Anti-Lobbying Amendment(31 U.S.C.§1352)—Contractors that apply or bid for an award of$100,000 or more shall file the required certification. Each tier certifies to the tier above that It shall not and has not used federal appropriated funds to pay any person or organization for Influencing or attempting to Influence an officer or employee of any agonoy,a member of Congress, officer oremployee of Congress, or an employee of a member of Congress in connection with obtaining any federal contraact, grant or any other award covored by 31 U.S.C,§1352. Each tier shalt also disclose any lobbying with non-federal funds that takes place In connection with obtaining any federal award.Such disclosures are forwarded from tier to flier up to the non-fedoral award. . (,1)See 2 C.F.R.§200.323 Procurernant of recovered materials. (K) See 2 C,F,R, §200.2.16 Prohlbiflon on Certain telecommunication and videosurveiilance services or equipment, (L)See 2 C.F.R.§200.322 Domestic preferences for procurements (Appendix 11 to Part 200,Revised Eff. 1 /1212020). Phase state tkat the Sub-Recipient alone ft responsible for ensuring lhai all language included In 10 contract's meets the requirements of 2 CPR. §260.327 and 2 CPR.Fart 200,Appendix i 81 ATTACHMENT J FINANCIAL AND Pt OORAM MONITORING GUIDIELINES Florida has enhanced state and local capability and capacity to prevent, prepare and respond to terrorist threats since 1999 through various funding sources including federal grant funds, The Division has a respbholbility to tilt'and monitor thw8tatus of grant aotivltlrand,ftems:purchased-to ensure compliance._. with appiloablo Nonprofit Security Grant Program(NSGP) grant guidance and statutory regulations. The monitoring process Is designed to assess a Sub-Recipient agenoy's compliance with applicable state and federal guidelines. Monitoring is docompllshed utilizing various methods including desk monitoring and orn-cite visits,There are two primary areas reviewed during monitoring activities-finanolbl and programmatic Monitoring. Financial monitoring primarily foauses on statutory and regulatory complianae with adminlstrativo grant fisquirements.It involves the review of records associated with the purchase and disposition of property, projects and co0raotn, Programmatio monitoring seeks to validate and assist in i the grant progress, targeting issues that rrray be hindering project goals and ensuring:compliance with the. purpose of the grant and overall grant program. Programmatic monitoring involves the observation of equipment purchased, protocols and other associated records.Various levels of financial and __... programmatic review may be a000mplishad during the monitoring process, Pursuant to 2 0,F,R,�200,337, the Division has the right,at all reasonable times,to make site visits or conduct desk reviews to rovlew project accomplishments and managemente'dntroi systems to review award progress and to provide any required technical assistance. During site visits or desk reviews,The Division ohail review recipients' files related to the award.As part of any monitoring and program evaluation activities,recipients shall part-nit the Division,upon reasonable notice,tq review grant-related records and to interview the organization's otaff and contractors regarding fa program. Recipients shall respond In a timely and accurate manner to the Division's requests for information relating to the award. manU' Each year the Division shall conduct monitoring basest on a"Risk Assessment",The risk assessment tool is used to help in determining the priority of Sub-Recipients that should be reviewed and the level of monitoring that should be parformed. Nate that although a given grant may be cl©oed, It Is still subject to dither desk or on-aite monitoring for a five(6)year period following closure, Management and administrative procedures; +� Grant folder maintenance; Equipment accountability and sub-hand receipt procedures; x Program for obsolescence; 9 Status of equipment purohsses; * Status of training for pvmhosed equipment; • Status and number of response tralnings conducted to include number trained; • Status and number of exercises; • Status of planning activity; w Anticipated projected cornpletlon; r Diificulties encountered In completing projects; a Agency NIM8110S compliance documentation; 6 Equal Employmont Opportunity(CEO Status); o Procurement Policy The Division may request additional monitoringiinformatlan of the activity,or lack thereof,generates questions from the region, the sponsoring agency or the Division's leadership,Tho method of gathering this Information shall be determined on a case-by-case basis. I 82 i MOO (1109,WNHIRL Desk reviews and site visits are two forms of monitoring. Desk monitoring is the review of projects, financial activity and teechnical assistance between the Division and the applicant via e-meli and telephone.On-site monitoring are actual visits to the SubAeolpient agencies by Division representatives who examines records, procedures and equipment. Desk monitoring Is an on-going process.Sub-Recipients shall be required to participate in desk top monitoring as determined by the Division,This contact shall provide an opportunity to identify the need for technical assistance(TA)andlor a site visit if the Division determines that a Sub-Recipient is having difficulty completing their project, As diffloulfies/defioienafes are Identified,the respective region or sponsoring agency shall be notifled by the program office via email. Information shall Include the grant Sub-Recipient agency name,year and prof description and the nature of the issue In question. Many of the Issues that arise may be resolved at the regional or sponsoring agency level, Issues that require further TA shall be referred to the division for assistance.Examples of TA Include but are not Ilmited to., • Equipment selection or available vendors I • Eligibtlity of Items or services + 0oordlnation and partnership with other agencies within or outside the region or discipline + Record Keeping Reporting Requirements * Documentation to support of a Request for Reimbursement fin-site monitoring shall be conducted by the DIvlsJon or designated personnel,do-slte monitoring visits shall be scheduled In advance with the Sub-Recipient agency POO designated In the grant agreement. The Division shall also conduct coordinated financial and grant file monitoring. Subject matter experts from other agencies within the region or state may be called upon to assist In the form of a peer review as needed. QuAll On-site monitoring visits shall begin with those grantees that are currently spending or have completed spending for that federal fiscal year(IFFY). Site visits maybe combined when geographically convenient,There is a finanoiall programmatic On-site monitoring:checklist to assist in the oompletionof all required tasks. 24046 A latter shall be sent to the Sub�Reolplent agency Point of Contact(POC)outlining the date,time and purpose of the site visit before the planned arrival date,The appointment shall be confirmed with the grantee in writing(small Is scceptable)and documented in the grantee fielder, 'The physical location or any equipment located at an alternate site should be confirmed with a representative from that location and the address should be documented In the grantee folder before the site visit. On.-Say Maditgtlua WWI Once DIvlslon personnel have arrived at the site,an orientation conference shall be conducted. During this time,the purpose of the site visit and the Items the Division Intends to oxamine shall be Identified,All objectives of the sito visit shall be explained during this time, Division personnel shall roview all Files and supporting documentation. Once the supporting documentation has been reviewed, a tour/visual/spot Inspection of equipment shall be conducted, 83 Each item selected for review shall be visually Inspected whenever possible, Larger items(computers, response vehicles,eto,)shall have an asset decal(Informationtserlal number)placed In a prominent location on oath piece of equipment as per Sub-Recipient agency requirements,The serial number shall correspond with the appropriate rareipt to confirm purchase, Photographs shall be taken of the equipment(large capital expenditures in excess of$1,000. per Item), _._.._.__....... If an Item Is not aVallable(being used during time-of.the.site visit),.the appropriate.do.G.umeMotion shall.be. provided to account for that particular piece of equipment tither programmatic Issues Gan be discussed at this time, such as missing quarterly reports, payment vcucherlreimbursemsnt, equipment, gwstions, ate, [division persvnnal shall review the fan-site monitoring workshoets and backup documentation as a team and discuss the events of the On-site monitoring, Within forty-five(4$)calendar days of the site visit,a poet monitoring latter shell be generated and sont to the grantee explaining any issuos and corrective actions required or commendations.Should Issues or findings be identified, a noncompliance letter to that effect shall be generated and sent to the Sub- Recipient.The Sub-Recipient.shall submit a Corrective Action plan (CAP)within a timeframe as determined by the Division, Noncompliance on behalf of sub-grantees is resolved by management under -- ._.-----the der-rns-of the-Sub-�rarEt-�1c�reemet�t,-The-�n�site-.morritciing-report�and-all-iaa�k_uia�loc�urrienfattoa..sha[i_._.. .._—. then be Included in the Sub-Roalplant's file. $0-Reciplants who are pass-through entities are responsiblo for monitoring their Sub-11wiplents In a manner consistent with the terms of the Federal award at 2 Q F-R, Part 200, Including 2 C,F'R.§ 200.332.This includes the pass-through entity's responsibility to monitor the ac:tivitles of the Sub- Recipient as necessary to ensure that the subswarO is used for authorized purposes,in compliance with federal statutes, reguiations,and the terms and conditions of the suhaward; and that subawFard performance goals are aehlovod. Sub-Recipient responsibilities also include but are not limited to;accounting of receipts and expenditures, cash managerrient, maintaining adequate financial records, reporting and refunding expenditures disallowed by audits, monitoring If acting as a pass-through antlty, other assessments and reviews, and ensuring overall compliance with the terms and conditions of the award or subaward,as applicable, Including the terms of 2 OX.R. Park 2Qp. [Remainder of page intentionally loft blank] 84 i ATTACHMENT EHP GUIDELINES ENVIRONMENTAL PLANNING & HISTORIC PRESERVATION (EHP) COMPLIANCE GUIDELINES The following types of projects are to be SUbrilitted to FEMA for compliance review Under Pederal Environmental Planning and Historic Preservation (EHP) laws and requirernents prior to initiation of the project: * New Construction, Installation arid Renovation, including but riot limited to, o Emergency Operation Centers o Security Guard facilities o Equipment buildings (Such am those accompanying communication towers) o Waterside Structures (such om clock houses, piers, e1oj * Placing a repeater and/or other equipment onan existing tower * Renovation of arid modification to buildings arid structures that are fifty (50)years old or older ° Any other construction or renovation efforts that change or expand file footprint of a facility or structure including security enhancements \o improve perimeter security * Physical Security Enhancements, including but not limited to: o Lighting o Fencing o Closed-circuit television (CCTV) systems o Motion detection systems o Barriers, doors, gates and related security enhancements |n addition, the erection ofuomm Lill ioadione towers that are included in mjurisdicdun'm intompemb|e communications plan is allowed, subject to all applicable laws, regulations, and licensing provisions. Communication tower projects shall besubmitted to FE&8A for EHP review, Some training and exercise activities require Environmental arid Historic Preservation (EHP) Revimw, including exercises, dhUa urheininge that require any type of land, wabar, or vegetation disturbance or building of temporary structures or that are not located at facilities designed to conduct training and exercises. A thorough, detailed description of projects listed Linder these categories shall be required in order to determine allowability. Additional information on training requirements arid EHP review can be found online at Environmental & Historic Preservation Guidance for FEMA Grant Applications I FEK4A.Qov. Once the grant agreement has been executed by both parties the EHP Screening Form shall bmmubmittedto the Division within forty-five(45) days. EHP SCREENING F[>RKU SUBMISSION i For projects requiring EHP review, the Sub-Recipient shall submit the EHP Screening Fnnn to the State Administrative Agency (SAA) for review prior to funds being expended. The SAA Point of Contact for EHP review is: Ms. Felicia Pinnock 2555 Shumard Oak Boulevard Tallahassee,, 32399-2100 |i The SAA POC shall forward EHP Screening Forms to DHS/FEMA for review arid approval, U|. SLib-Recipient's shall receive written approval frorn the SAA prior to the use of grant funds for project imp|ementsUon. THE PROJECT SHALL NOT BEGIN UNTIL FINAL FEKdAAPPR[>VAL IS RECEIVED. 85 ATTA'QHMENT L REIMBURSEMENT CHECKLIST _.�.._ �. floes the arnaunt M-ed.,y consuttant q .d up correctly?. 2. Has all appropriate documontatlon to denote hours worked been properly signed? 3. Have copies of all planning materials and work product(e.g. meeting documents, oopies of plans) been Included? (Note - If a meeting was held by Sub-Recipient or contraetorlconsultent of Sub- Recipient,an agenda and signup shoot Witt~meeting date 4. Has the zero dollar Invoice and slgned from the consultantloontraotor been Include? Ej M Has proof of payment been included? Canceled check,bank statement or transaction history(Showing the transaction was processed by the bank) 12lectronfo Funds Transfer(EFT)Confirmation Credit Card Statement tea payment to credit card company for that statement E] 6. Has Attachment 0(found within Agreement with FOEM)been completed for this contraotorloonsultent and Included to the reimbursement package? Ej 7, Has proof of purchase methodology been Included?Moose see Form 6 of Reporfingr Forms or Pu►chastitg,Sasks Attachment If further clarity to needed Sole Souse State Contract(page showing contract#,price list) Competitive bid results,(e.g.Quotewire,bid tabulation page) C u t nf61C a (Note., laqMWW to agn 17? 1tl� 1. la the course DHS approved? 2. Is there a course or ootalog number? E] 3. If not,has FOEM approved the non-DHS training? 4, Have.Slgn-In Sheets,Rosters and Agenda been provided? 5. If billing for overtime and/or bodkfill,has documentation been provided that Ilats attended names, department,0 of hour8 spent at training,hourly rate and total amount paid to eaahattendee? Have documentation horn entity's financial system been provided as proof attendees were paid? For baokfill,has a door dellneatlonicross re'foronoe been provided showing who was .backfllling who? Q 6. Nave the names on the sign-in sheets been cross-referenced with the narres of the Individuals for whom training reimbursement costs are being sought? E] 7. Have any expenditures 000urred In support of the tralning such as printing oasts, costs related to admInIstering the training, planning, scheduling, facilities, materials and supplies, reproduction of materials,and equipment?If so,receipts and proof of payment shall be submitted. Candled check,bank statement or transaction history(Showing the transaction was processed by the bank) 86 _ Electronic Funds Transfer(EFT)Confirmation Credit Card Statement&payment to credit card company for that statement 8 Has proof of purchase methodology been Included?Please see Dorm a of!Reporting ponm or Purohastng Saslvs Attsahment If further olarity is needed. Sole Source .�. .�. State Contract(page showing contract#,price list) Competitive bid results(e,g.Wotewire,bid tabulation page) "0=9 ED I. Has documentation been provided on the purposelobjectives of the exercise? Situation Manual or Exercise Flan 2. If exercise has bean oonducted are the following included: After-action report Slgn4n sheets or roster 3, If billing for overtime and backftll,has a spreadsheet been provided that lists attendee names, department,#of hours spent at exercise,hourly rate and total paid to each attendee? Have documentation from entity's financial system been provided to prove attendees were paid? For backfiil,has a clear dellneation/cross reference been provided showing who was baddlHing who? 4. Have the names on the sign-In shoots boon cross-referenced with the names of the indivlduafs for whom exercise reimbursement coats are being sought? 5. Have any expenditures occurred on supplies(e.g„oopying paper,gloves,tape,etc.)In support of the exercise?If so,receipts and proof of payment shall be Included, Canceled check,bank statement or transaction history(Showing the transaction was processed by the bank) Slootronlc Funds Transfer(EFT)Confirmation Credit Card Statement&payment to credit card company for that statement g. Have any expenditures occurred on rental of spacsilocations for exercises planning and conduct, exercise signs,badges,+etc.?if so,receipts and proof of payment shall be included. �- _._. . . . Canceled check,bank statement or transaction history(Showing the transaction was processed by the bank) Electronic Funds'Transfer(EFT)Confirmation Credit Card Statement&payment to credit card company for that statement [ 7 Has proof of purchase methodology been included?Please see Fonn 8 of Deporting Forms,or Putohasing Saslcs Aftoohment If furlher c sadly Is needed Sole Source .,Rate Contract(page showing contract#,price Hot) _ „ Competitive bid results(e.g.Quotowire,bid tabulation page) 1.QUf�,1� ,T t. Has the zero dollar Invoice and signed from the consultantloontractor been Include? 2. Has an ASt.#been Identified for each purchase? i 3. If servieolwarranty expenses are listed,are they only for the performance period of the grant? 4. Flea proof of payment been Included? 87 Canceled ohedk,bank statement or transaction history(Showing the transactionwas processed by the bank) Electronic Funds Transfer(EFT)Confirmation Credit Card Statement&payment to credit card company for that statement a. If EHP form needed,has a copy of the approval DHS been included? © 6, Has proof of purchase methodology been Included?Please see!worm 5 of f"vpo►fing Forms Purchasing Basics Attachment If fudher oladly is needed, Sole Source V State Contract(page showing contrect 0,price list) —Competitive bid results(e.g.Ruotewlre,bid tabulation page) �/C0 1. Have all receipts been turned In,Itemized and do the dates on the receipts match travel dates? Airplane receipts Proof of mileage(Ccv$le or Yahoo map printout or mileage-log) Toil and/or Parking receipts „ . Hotel receipts(is there a zero balance?) Car rental receipts Reglstrdfion fee yecelpts . ......... .... ....... _. _.--- .. ._ ..... . _.__......... mote:Make sure that meals paid for by conference are not Included In per diem amount El 2. If travel is a conference has the conference agenda been Included? 3, Has proof of payment to traveler boon Included? Canceled check,bank statement or transaction history(Showing the transaction was processed by the bank Electronic Funds Transfer(EI=T)Confirmation Credit Card Statement&payment to credit lard company for that statement Copy of paycheck If reimbursed through payroll 8ALAgXEQ_& fM 1. Has a OjaM timershoet by employee and supervisor been Inoluded?Timesheat shall certify the hours and information presented as true and correct. 2. Has proof for time worked by the employee boon Included?le time period summary included? Statement of Earnings Copy of Payroll Check Payroll Register For fusion center analysts,have the corUfication documents been provided to the Division to demonstrate compliance with training and experience standards? „For fusion canter analysts,has documentation of PPR submission via the annual fusion Center Assessment been provided to the Division to demonstrate compliance with performance measurement requirements? 1. If billing for overtime and backfill,has a spreadsheet been provided that lists attendee names, department,#of hours spent at exercise,hourly rate and total paid to each attendee? Have documentation from entity's financial system been provided to prove attendees were paid? 1~or baokflli,has a clear dellneatlon/cross reference been provided showing who was backfilling who? For Contract Security has time& effort documentation been submitted?is a time period summary included?(Signed&certifled timeshoets reflecting the name and number of hours $Pont) **A signed contract betweon subrecipfent and Yondor$hall be provided that outlines the agreement—number of officers,hourly rate,frequeney,price,etc....) Ma 6 iMSt/Rs,M_N&-THE RIVAL rrr�c/r 1. Have all relevant farms been completed and Included with each request for reimbursement(including Daily Activity Reports for OP9(3)? Ej Z Have the costs Incurred been charged to the appropriate POETS category? 3. Does the total on all Forms submitted match? E] 4, Oo all quotes and invoices from the selected vendor provide a legible signature from vendor? j E) 6. Do all paid Invoices show a$0.00 balance? 6. Has RelmbUrsemgnt Form been signed by the Grant Manager and Financial Officer? (] 7. Has the raimbursamont package been entered Into Sub-Ii0plents records/spreadsheet? 8. Have the quantity and unit cost been notated on Reimbursement Budget Breakdown? 9. If this purchase was made via Soie Source,have you Included the approved We Source documentation and Justiflcatlon? 10, Do all of your vendors have a current W-9(Taxpayer Identification)on tile? El 11. Has the Attachment G(fbund within Agreement with FDEM)or proof of SAM.gov registration been provided for the contractorelconeuftonts with the reimbursement package. Please dote;FOOM reserves the right to update this checklist throughout the life of the grant to ensure compliance with appli0abie federal and state rules and regulations. 89 ATTACHMENT M FOREIGN COUNTRY OF CONCERN AFFIDAVIT— PERSONAL IDENTIFYING INFORMATION CONTRACT Section 287.138, Florida Statutes, prohibits a Florida "Governmental entity"2 from entering Into or extending contracts with any other entity whereby such a contract,or extension thereof, could grant the other entity access to an:individual's personal identifying information if that entity Is associated with a "Foreign Country of Concern.1 Specifically, section 287:138(2), Florida Statutes, prohibits such contracts with any entity that Is owned by the government of a Foreign Country of Concern, any entity In which the government of a Foreign Country of Concern has a"controlling interest,"4 and any entity organized under the laws of or which has Its principal place of business in a Foreign Country of Concern. As the person authorized to sign on behalf of Sub-Recipient, I hereby attest that the company Identified above In the section entitled "Sub�Recipient Vendor Name" is not an entity owned by the government of a Foreign Country of Concern, no government of a Foreign Country of Concern has a controlling interest in the entity, and the entity has not been organized under the laws of or has its principal place of business in a Foreign Country of Concern. I understand that pursuant to section 267.138, Florida Statutes, I am submitting this affidavit under penalty of perjury. of Sub-Recipient Vendor Name: city Miami Vendor FEIN 59-6000375 Vendor's Authorized Representative Name and Title: Arthur Noriega, city Manager Address: 444 SW 2nd Avenue, 10th Floor Miami FL 33130 City: ,,St+atE�; Zip: 305-416-1025 Phone Number; ANoriega@miamlgov.com Email Address, Certified By: Qv II^it�a AUTHORIZED SIGNATURE Print Name and Title: Arthur Noriega, city Manager Date: March 13, 2024 115:24:52 EDT 2 As defined in Section 287.138(1)(d), Florida Statutes. 3As defined in Section 287.138(1)(c), Florida Statutes, 4As defined in Section 287,138(1)(a), Florida Statutes, 90 MEMORANDUM OF AGREEMENT URBAN AREA SECURITY INITIATIVE FY 2023 "Jurisdiction" Agreement Number: R0924 FAIN Number: EMW-2023-SS-00058-S01 CFDA#: 97.067 This Agreement is entered into this,day of , 2024, by and between the City of Miami, a municipal corporation of the State of Florida, (the "Sponsoring Agency") and Miami Dade County, (the"Participating Agency"). RECITALS WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing financial assistance to the Miami urban area in the amount $13,802,313.00 dollars through the Urban Area Security Initiative (UASI) Grant Program 2023; and WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program 2023; and WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional metropolitan area approach to the development and implementation of the UASI Grant Program 2023 and involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies; and WHEREAS, the 2023 Urban Area has been defined Miami and Ft. Lauderdale collectively and anticipates sub-granting a portion of the UASI funds in accordance with the grant requirements; and WHEREAS, the City Commission, by Resolution No. R-24-0071 adopted on February 22, 2024, has authorized the City Manager to enter into this Agreement with each participating agency on behalf of the City of Miami; and WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond to a terrorist threat or act. NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follow: 1 I. PURPOSE A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies for activities under the UASI Grant Program 2023 which was made available by the U.S. Department of Homeland Security and the State of Florida Division of Emergency Management(FDEM). B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring Agency. II.SCOPE A. The provisions of this Agreement apply to UASI Grant Program 2023 activities to be performed at the request of the federal government, provided at the option of the Sponsoring Agency,and in conjunction with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or weapons of mass destruction. B. No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring Agency in performing local and state functions. III. DEFINITIONS A. Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of life and/or catastrophic economic loss management of resources (including systems for classifying types of resources); qualifications and certification; and the collection, tracking, and reporting of incident information and incident resources. B. Core County: The County within which the core city is geographically located. The core city is the City of Miami. C. UASI Grant Program 2023: The UASI Grant Program 2023 reflects the intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism and continues to address the unique equipment,training, planning,organization and exercise needs of large high threat urban areas, and program activities must involve coordination by the identified core city, core county/counties, and the respective State Administrative Agency. Funding for the UASI Grant Program 2023 was appropriated by U.S. Congress and is authorized by Public Law 108--11, the Emergency Wartime Supplemental Appropriations Act, 2003. The funding will aid in building an enhanced and sustainable capacity to plan, prevent, protect, mitigate, respond to, and recover from threats or acts of terrorism for the selected urban areas. D. National Incident Management System (NIMS): This system will provide a consistent nationwide approach for federal, state, and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To 2 provide for interoperability and compatibility among Federal, State, and local capabilities, the NIMS will include a core set of concepts, principles, terminology, and technologies covering the incident command system; multi-agency coordination systems; unified command and training. E. Urban Area Working Group (UAWG): The State Administrating Agency Point of Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify POCs from these jurisdictions to serve on the Urban Area Working Group. The Urban Area Working Group will be responsible for coordinating development and implementation of all program elements, including the urban area assessment, strategy development, and any direct services that are delivered by the grant. F. Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and county/counties, or with which the core city or county/counties have established formal mutual aid agreements. IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Coordinating with named counties and cities,with the respective State Administrative Agency, and with the FDEM and USDHS. C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the development of an Urban Area Stakeholder Preparedness Review. D. Ensuring the participation of the following critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. E. Developing a comprehensive Urban Area Stakeholder Preparedness Review and submit to the SAA POC. F. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit#1". G. Ensuring satisfactory progress toward the goals or objectives stipulated in "Exhibit#1". H. Following grant agreement requirements and/or special conditions as stipulated in "Exhibit#1". 3 I. Submitting required reports. V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the main liaison and partner with the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Participating Agencies and any sub-grantees must abide by the grant requirements including budget authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of assets as stipulated in"Exhibit#1". C. Submitting quarterly reports to the City of Miami detailing the progress of projects to include direct purchases of equipment or services as stipulated in "Exhibit#1". D. Complying with all UASI Grant Program 2023 requirements as stipulated in"Exhibit#1". E. Participating as a member of the Urban Area Working Group to include coordinating with and assisting the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide development of an Urban Area Stakeholder Preparedness Review. F. Ensuring the participation of the following critical players in the assessment and Stakeholder Preparedness Review development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. G. Assisting the sponsoring agency in development of a comprehensive Urban Area assessment and Stakeholder Preparedness Review. H. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#1". 1. Ensuring satisfactory progress toward the goals or objectives as stipulated in"Exhibit#1". J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in"Exhibit#1". K. Maintaining an equipment inventory of UASI purchased items. L. Ensure that equipment obtained from the UASI Grant Program 2023, as identified in "Exhibit #2", is readily available for use by personnel trained to use such equipment for actual emergencies, special 4 events or exercises. Also, ensure that such equipment is readily available for onsite monitoring by DHS, FDEM, and the Sponsoring Agency. If the Participating Agency is incapable of staffing the equipment,such equipment shall be made available to another Participating Agency for use during any actual emergencies, special events or exercises. Failure to ensure equipment availability may result in loss of funding and/or equipment to the Participating Agency. M. All equipment obtained from the UASI Grant Program 2023, as identified in "Exhibit 2", is the sole responsibility of the receiving agency. This includes, where applicable, maintenance, replacement, training on equipment, and insuring of equipment and personnel, and compliance with intra-agency auditing requirements. VI.THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE: A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely by the Sponsoring Agency. B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in a timely fashion. The Sponsoring Agency will prepare consolidated reports for submission to the State of Florida as stipulated in"Exhibit V. C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or time related issues of the Participating Agency personnel. D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768,28, Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions of its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to be sued by third parties in any manner arising out of this Agreement or any other contract. E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency. VII. FINANCIAL AGREEMENTS A. Financial and Compliance Audit Report: Recipients that expend $750,000 or more of Federal funds during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accounting Office Government Auditing Standards and 2 CFR 200. 5 B. The Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of UASI Grant Program 2023 assistance for audit and examination purposes, provided that, in the opinion of the Secretary of Homeland Security or the Comptroller General, these documents are related to the receipt or use of such assistance. The grantee will also give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers or documents related to the grant. C. Financial Status Reports are due within 14 days after the end of each calendar quarter. A report must be submitted for every quarter that the award is active, including partial calendar quarters, as well as for periods where no grant activity occurs as stipulated in "Exhibit V. D. Submit progress reports to describe progress to date in implementing the grant and its impact on homeland security in the state. E. All financial commitments herein are made subject to the availability of funds and the continued mutual agreements of the parties as identified in"Exhibit 2". VIII. CONDITIONS,AMENDMENTS,AND TERMINATION A. The Participating Agency will not illegally discriminate against any employee or applicant for employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all obligations under this Agreement. B. Any provision of this Agreement later found to be in conflict with Federal law or regulation,or invalidated by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or regulation. Any provision found inoperable is severable from this Agreement, and the remainder of the Agreement shall remain in full force and effect. C. This Agreement may be terminated by either party on thirty (30) days written notice to the other party at the address furnished by the parties to one another to receive notices under this agreement or if no address is specified, to the address of the parties' signatory executing this contract. D. This Agreement shall be considered the full and complete agreement between the undersigned parties and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except for any executory obligations that have not been fulfilled. 6 E. This Agreement will end on March 30, 2025, unless otherwise extended, by a written amendment duly approved and executed prior to March 30, 2025, unless otherwise extended, at which time the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's ability to conform to procedures, training and equipment standards as prescribed by the grant. IX. MISCELLANEOUS OVERALL Counterparts; Electronic Signatures. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, and such counterparts shall together constitute but one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement(whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. SPONSORING AGENCY THE CITY OF MIAMI, a municipal Corporation of the State of Florida ATTEST: BY: BY: Todd B. Hannon Arthur Noriega City Clerk City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: BY: BY: George K.Wysong III Ann-Marie Sharpe, Director City Attorney Department of Risk Management 7 PARTICIPATING AGENCY "(sub-recipient)" ATTEST: BY: Name: NAME: Title: TITLE: FID#: DUNS: APPROVED AS TO FORM AND CORRECTNESS: Participating Agency Attorney 8 2023 UASI'Sub-Recipients Broward County Emergency Management(BEMA) Broward Sheriffs Office (BSO) Coral Gables Coral Springs Fort Lauderdale Hialeah Hollywood Key Biscayne Miami Beach Miami Gardens Miami-Dade (Fire, Police and Emergency Management) Miramar Monroe County(Fire, Police and Emergency Management) Palm Beach County Emergency Management Palm Beach County Sheriffs Office ;PESO) Pembroke Pines Sunrise Regional—Projects shared across the entlre region that includes members listed above as well as: Florida Department of Law Enforcement(FDLE) om a o o o O O O O O O O C v1 C C C v7 C O N O O O N O O M O O O M O O In O O W M N N N N ci ci ci ci ci ci ci O O O O O O z z z z z z d vm U w r w -� � � z m d d z s r d p p w W 3 a o0 0 0 0 0 0 00 0o Mo 0 0 mgv� o o Mo v z o (A Z d r d o u Z Z v z z o d 3 9 9 O v^i C7 No N O N N O O ca-I ca-I O a U O O O ci ' f0 1� Y N V um y y U T y� � _ c '� •, vOi a C u o a T O m N S N T N p O O N N m T $ .o.. w a rn a o Ou m Y E u EL ++ a d M a d Y c rn O In Ln o g a m N a LL '' / = •tl4 C d C 'L J n j N V1 U O y C N in � w f6 d in'� J m�_' •+� u a = o a w o of _ LL O Y 555L N c c m nn o c m E ono o u u a O C a d u z U W V1 pW V1 00 00 m o 0 0 0 0 0 0 M /////// rif cn cn cn cn cn cn Oj�j N N N N N N N N LL u E u E u E u E u E u E a a s a w in a w °J w in 'u y G c y G c y G c y G c y G c y G c C C C C E E C C C C C d d �j a a H d d W W io O io O C C C C O C C O u° O u° Q Q Q m m 0 0 o Ln o r o ni v o 0 0 0 0 Ln o rn O a N O Ln r, o Ln 0000 o Ln o Ln N LD a O N a O tD tD tD O oo O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ci d d vi o r, o ni v o 0 0 0 0 Ln o rn O a N O Ln 0 0 0 rl o rn O oc M O M is o vi oo o vi o Ln r c LD a O N a O tD N tD O oo O € O O O y O y O O y z z z T z T z z T yxj O V~1 U O O LbM = N Aa v N z_ r N Cf ?�, p o z M z' U O Z' N Q ~ Q 3 O m o z o O d d a ca In o Q p c-1 W N Z H O d N w le K 2 c-1 x p p O O p p ? ryNj N Y N Oi ? 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