Item C16 C16
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
David Rice,District 4
Board of County Commissioners Meeting
July 17, 2024
Agenda Item Number: C 16
2023-2586
BULK ITEM: Yes DEPARTMENT: Engineering Services
TIME APPROXIMATE: STAFF CONTACT: Debra London
N/A
AGENDA ITEM WORDING: Approval of a Supplemental Agreement to Florida Department of
Transportation Small County Outreach Program (SCOP) grant agreement G2T05, grant amount
$731,707.00, local match amount $243,902.00, for the Key Largo III Roadway and Drainage
Improvement Project. This supplemental agreement revises the grant and County match fund amounts.
ITEM BACKGROUND:
The County was awarded two Florida Department of Transportation(FDOT) Small County Outreach
Program (SCOP) grants for the construction phase of the project with total funding in the amount of
$3,519,305. The combined Construction contract and the Construction Engineering and Inspection
Services contract total $2,450,163, leaving a surplus of grant funds. This supplemental agreement
revises SCOP ARPA grant agreement G2T05. Grant agreement G21`46 is also being revised in another
agenda item.
The Key Largo III Roadway and Drainage Improvement Project includes streets in the Harris Ocean
Park Estates, Ocean Park Village, Palma Sola and Burton's Yacht Basin subdivisions. The project
includes drainage improvements, milling and resurfacing, establishing roadway crowns and creating
compliant bike lanes. The project was included in the 2014 Monroe County Road Improvement
Program.
PREVIOUS RELEVANT BOCC ACTION:
December 13, 2023 - The BOCC approved by resolution of a Florida Department of Transportation
(FDOT)American Rescue Plan Act (ARPA) Small County Outreach Program (SCOP) grant agreement
G2T05 to partially fund construction for the Key Largo III Roadway and Drainage Improvement
Project in the additional grant amount of$731,707.00, with a local match amount of$416,684.
June 21, 2023 - The BOCC approved by resolution a Florida Department of Transportation (FDOT)
Small County Outreach Program(SCOP) grant G21`46 in the amount of$2,787,598, with a local match
amount of$929,200.00, programmed in the 2024/2025 FDOT Work Program.
INSURANCE REQUIRED:
847
No
CONTRACT/AGREEMENT CHANGES:
Revises grant amount and County match amount.
STAFF RECOMMENDATION: Approval of a Supplemental Agreement to Florida Department of
Transportation Small County Outreach Program (SCOP) grant agreement G2T05, for the Key Largo III
Roadway and Drainage Improvement Project.
DOCUMENTATION:
FM451622-1—AR-PA G2T05_Supplemental Agree_I_CLB signed.pdf
FINANCIAL IMPACT:
Effective Date: July 17, 2024
Expiration Date: 120 days after construction final acceptance.
CEI Services and Construction funded by FDOT Supplemental to Grant Agreement G2T05 grant
amount $731,707.00, local match amount $243,902.00.
Total Cost to County: $243,902.
Current Year Portion: $500,000.
Budgeted: yes fund 27010
Source of Match Funds: Impact Fees and 304 fund
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: yes - Supplemental to Grant Agreement No. G2T05.
County Match: $243,902.00.
Insurance Required: no
848
DocuSign Envelope ID:7B76AE26-0250-47A0-99C7-48147012E058
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
CORONAVIRUS STATE AND LOCAL FISCAL
RECOVERY FUNDS SUPPLEMENTAL AGREEMENT
Page 1 of 3
SUPPLEMENTAL NO.: FEDERAL ID NO. (FAIN):
1
CONTRACT NO.: FEDERAL AWARD DATE:
G2T05
FPN: SUBRECIPIENT UNIQUE ENTITY ID SAM NO.:
451622-1-54-02 QKLSCT2LM7M9
This Supplemental Agreement ("Supplemental'), dated , arises from the desire to supplement
Coronavirus State and Local Fiscal Recovery Funds Agreement No. G2T05 between the State of Florida,
Department of Transportation ("Department") and Monroe County, Florida, a political subdivision of the State of Florida
("Subrecipient") entered into and executed on 01/03/2024 ("Agreement"). All provisions in the Agreement and
supplements, if any, remain in effect except as expressly modified by this Supplemental.
Project Name: KEY LARGO III ROADWAY AND DRAINAGE IMPROVEMENT PROJECT
Length: 16,420 LF Termini: MM 92.5
Work Description: The Key Largo III roadway and Drainage Project includes construction of French drains and swales
where possible, and the roadway construction will include widening roads to construct bicycle lanes, milling, establishing
crowns, and asphalt paving.
RECITALS
A. WHEREAS, the funds authorized by this Agreement shall be disbursed at the rate of 75 percent of the verified actual
Project costs incurred by the Subrecipient that are approved by the Department prior to reimbursement. The total of
all Department reimbursements under this Agreement is limited to the maximum amount of$731,707.00; and
B. WHEREAS, the Department and Subrecipient (collectively the "Parties") desire to amend and supplement certain
terms of the Agreement as provided herein.
NOW, THEREFORE, in consideration of the foregoing and mutual benefits to be derived from this Supplemental, the
Parties agree that the Agreement is to be amended and supplemented as follows:
(1) Exhibit"B", Schedule of State Financial Assistance of the Agreement, is deleted in its entirety and replaced with the
revised Exhibit"B" attached hereto, which is made a part of the Agreement by reference herein.
(2) Except as modified in this Supplemental Agreement, all other terms and conditions of the Agreement remain
unchanged and are hereby confirmed and ratified by the Parties.Where the terms of this Supplemental Agreement
conflict with the definitions, provisions or terms of the Agreement, this Supplemental Agreement shall control.
849
DocuSign Envelope ID:7B76AE26-0250-47A0-99C7-48147012E058
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
CORONAVIRUS STATE AND LOCAL FISCAL
RECOVERY FUNDS SUPPLEMENTAL AGREEMENT
Page 2 of 3
EXHIBIT "B"
SCHEDULE OF FINANCIAL ASSISTANCE
SUBRECIPIENT NAME& BILLING ADDRESS: FINANCIAL PROJECT NUMBER:
Monroe County 451622-1-54-02
1100 Simonton Street G2T05
Key West, FI 33040
I. PHASE OF WORK by Fiscal Year: FY 2024 FY FY TOTAL
Design- Phase 34 $0.00 $0.00 $0.00 $0.00
Maximum Department Participation-(Insert Program Name) or or or or
$ $ $ $0.00
Maximum Department Participation-(Insert Program Name) or or or or
$ $ $ $0.00
Local Participation(Any applicable waiver noted in Exhibit"A") or or or or
$0.00 $0.00 $0.00 $0.00
In-Kind Contribution $ $ $ $0.00
Cash $ $ $ $0.00
Combination In-Kind/Cash $ $ $ $0.00
Construction/CEI - Phase 54 $2,450,164 $0.00 $0.00 $0.00
75% % % %
Maximum Department Participation-(ARPA/SCOP) or or or or
$731,707.00 $ $ $0.00
Maximum Department Participation-(Insert Program Name) or or or or
$ $ $ $0.00
Local Participation(Any applicable waiver noted in Exhibit"A") 25% % % %
or or or or
$243,902.00 $0.00 $0.00 $0.00
In-Kind Contribution $ $ $ $0.00
Cash $243,902.00 $ $ $0.00
Combination In-Kind/Cash $ $ $ $0.00
Insert Phase and Number(if applicable) $0.00 $0.00 $0.00 $0.00
Maximum Department Participation-(Insert Program Name) or or or or
$ $ $ $0.00
Maximum Department Participation-(Insert Program Name) or or or or
$ $ $ $0.00
Local Participation(Any applicable waiver noted in Exhibit"A") or or or or% % % %
$0.00 $0.00 $0.00 $0.00
In-Kind Contribution $ $ $ $0.00
Cash $ $ $ $0.00
Combination In-Kind/Cash $ $ $ $0.00
II. TOTAL PROJECT COST: $975,609.00 $0.00 $0.00 $0.00
COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line-item budget category has been evaluated and determined to be allowable, reasonable, and necessary as required by
Section 216.3475, F.S. Documentation is on file evidencing the methodology used and the conclusions reached.
Jessica Beck-Galindo, MPA
FDOT Grant Manager Name
Signature Date 850
DocuSign Envelope ID:7B76AE26-0250-47A0-99C7-48147012E058
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
CORONAVIRUS STATE AND LOCAL FISCAL
RECOVERY FUNDS SUPPLEMENTAL AGREEMENT
Page 3 of 3
IN WITNESS WHEREOF, the parties have executed this Agreement on the date last ascribed herein.
SUBRECIPIENT: Monroe County STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
By: By:
Name: Holly Merrill Raschein Name:
Title: Mayor Title:
Date:
ATTEST: Kevin Madok, Clerk Legal Review:
As Deputy Clerk
hMONROE COUNTY ATTORNEY
S'?Y?W.D AS TO FOR� t
..�" : �
CHMSTWE LIM BERT•BARROWS
ASSYS'TAN'T.COUNTY ATTORNEY
DATE. 5/28/24
851